Agenda of Papakura Local Board

Papakura Local Board

25 July 2018

Auckland Transport July 2018 update

File No.: CP2018/12300

Te take mō te pūrongo / Purpose of the report

1. To update the Papakura Local Board on transport related matters in its area, including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. Auckland Transport has a number of projects in progress in the local area, including the development of the Papakura Park and Ride, Safer Communities project and the Bus Priority Lane project along Great South Road, Takanini.

3. The Papakura Local Board has $646,606 remaining in its LBTCF to be allocated by the end of the current electoral term.

4. Auckland Transport is investigating a number of transport related issues brought to its attention by the local board. In particular, a walkway in Central Park for commuters from the train station, lighting upgrades for the car park and walkway between Great South Road and East Street to improve pedestrian safety.

5. Other Auckland Transport activities impacting on the local board area include the following regional initiatives:

· Regional Land Transport Plan

· Gating project for Papakura station.

· Takanini Park & Ride upgrade.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) receive the Auckland Transport July 2018 update report.

Horopaki / Context

6. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

7. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting supports the important engagement role local boards play within and on behalf of their local communities on transport matters.

8. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund (LBTCF)

9. Through the Long-term plan, local boards have had an increase in available funding for their LBTCF. This has effectively doubled, with the total funding available to all 21 local boards now $20.8m per annum.

10. The allocation for the Papakura Local Board has now increased with the updated figures for the remainder of his electoral term reflected in table 1 below.

11. The Papakura LBTCF is summarized in Table 1 below.

Table 1: Papakura Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,082,843
Amount committed to date on projects approved for design and/or construction	$1,436,237
Remaining Budget left (including additional funding)	$646,606

12. Table 2 reflects the status of projects to which the LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects
Project	Description	Current status	Status change over last month	Funds allocated
Central Park walkway & lighting	Install pathway & lights from King Edward Road to Railway Street West through central park for commuters	Currently under investigation for rough order of costs.	Yes	N/A
Relocation of pedestrian crossing on East Street, Papakura	Investigate relocation of the East Street pedestrian crossing to improve pedestrian safety.	Concept plan completed. On hold until further funding can be secured. Currently being considered as part of the safer communities project.	None	Nil
New raised pedestrian crossing for Wood Street, Papakura	Investigate the need for a pedestrian crossing on Wood Street to improve pedestrian safety.	Concept plan completed. On hold until further funding can be secured. Currently being considered as part of the safer communities project.	None	Nil
Project 12: Papakura Greenways Plan - Elliot Street to Freelance Terrace	Develop a pedestrian and cycling link from the town centre and existing boardwalk to the new Pescara Way footbridge over SH1.	Currently with council’s Community Facilities/Parks for investigation and delivery.	None	$1,280,000
Covered Walkway	Covered walkways on Railway St West	Completed spend in this term	None	$ 156,237
			TOTAL	$1,436,237

Responses to resolutions

Pathway through Central Park

13. Through a request from the local board, AT and Auckland Council’s Community Facilities department are in the process of obtaining a ‘rough order of costs’ for the development of a pathway with associated lighting from Railway Street West through Central Park to King Edward Road in Papakura.

Mobility car park painting

14. AT is currently investigating a request to add into the 2018/2019 work programme the painting of mobility carparks in the Papakura town centre to bring the carparks in line with the New Zealand mobility standards.

15. An initial site visit undertaken in early July indicate that disability car parks in Papakura are generally compliant with the NZS 412: 2001 New Zealand standard for mobility car parks. On the site visit, it was also noted that there were at least 20 disability car parks in the general vicinity of the Papakura Train Station on Ron Keats Drive, Wood Street to Railway Street West.

16. It should be noted that the upcoming parking survey requested by the local board, will review the level of provision of disability parking throughout the town centre and determine whether provision of disability parking is compliant.

Bottletop Bay road opening

17. AT have been requested to provide information on how to address the anti-social behavior from the removal of a chain across the boat ramp at Bottletop Bay.

18. AT is currently liaising with AC Community Facilities and AC Community Empowerment Unit and will undertake a letter drop to inform local residents of the reasons why a legal road which accesses the boat ramp on Oakleigh Road, cannot be blocked off with a chain to prevent access by the public.

Local Board Advocacy

19. This section provides a regular report about how Auckland Transport (AT) is supporting the Papakura Local Board’s Advocacy Initiatives as recorded in the Papakura Local Board Plan. The Board’s Advocacy Initiatives from the 2016-19 term are recorded in table 3.

Table 3 – Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Papakura’s cycleway and walkways provide safe, connected alternative routes to get us to where we need to go.	Begin implementation of the Papakura Greenways Local Paths Plan and Cycleway Plan.	Through the LBTCF, AT is currently supporting the delivery of Project 12 of the Papakura Greenway Plan.
	Establish safe, clear, walk and cycle links between key facilities.	AT is currently in the process of delivering the Safer Communities project, which aims to improve walking links in Papakura, in particular to the Papakura Train Station.
	Improve, through AT, pathway safety including lighting and accessibility.	AT is currently upgrading street lighting within the Papakura Town Centre
Public transport is safe, convenient, reliable and affordable.	Advocate to AT to improve park-and-ride facilities at the Papakura and Takanini railway stations.	AT is currently investigating the redevelopment of an expanded bus interchange and park-and-ride at the Papakura Train station.

Other Auckland Transport news

Regional Land Transport Plan Approved

20. On 20 June 2018, the Auckland Transport Board approved the Regional Land Transport Plan (RLTP).

21. This RLTP clearly sets out the strategic direction for Auckland Transport which prioritises road safety as the top priority with a focus on addressing congestion through public transport improvements and walking and cycling.

22. Locally, the development of Papakura Park and Ride, Takanini Park and Ride, and roading upgrades for Hingaia have been prioritised to address the future growth in the south.

23. Further detail will be provided as these projects develop.

Takanini Station Platform upgrades

24. An upgrade to the Takanini and Te Mahia Stations began on the 30 March 2018. The works to the Takanini station include a change to the profile of the platform to improve drainage and preparation for the new foundations, new lighting and CCTV with subsequent works to install standard shelters, which will bring the station into alignment with other stations on the network.

25. In Takanini resurfacing of the platform will be undertaken on the 11th and 12th August where they will strip the existing surfacing and re-profile.

26. Installation of the shelters is planned to start on the 1 September with completion expected in late October 2018.

Electronic Gating Project – Papakura train station

27. Auckland Transport is currently nearing the completion of region-wide programme to install electronic ticket gates at selected stations on the rail network, including Papakura Station.

28. This work was delayed due to contractual issues, which have now been resolved. Papatoetoe Station is due to open in mid-July with Middlemore and Parnell to be next for development.

29. The electronic gating at Papakura will follow Middlemore & Parnell and is expected to be operational by October 2018 – see table 4 below:

Table 4: July Schedule for AT Gating project

Station	Enabling works commence	Install ticket gates	The ticket gating to be in use
Middlemore	May	June	July
Parnell	July	July	July
Papatoetoe	Underway	May	June
Papakura	August	September	October

Papakura Park & Ride and Bus Interchange

30. This project is to develop a multi-storey park-and-ride in Papakura alongside an expanded bus interchange adjoining the Papakura train station.

31. This project is included in the Auckland RLTP (2018-2028), with $12m allocated for the Park and Ride in years 2018-2020, with $6m identified for the bus station interchange development currently unfunded.

32. The Papakura Local Board, through its submissions to Governing Body and the AT board have advocated for this project to be prioritised to address the impact of growth in the local area as well as the station’s wider catchment area which extends into the rural areas south of Papakura.

33. In May, this project was reported to the AT’s, Capital Review Committee, who confirmed the proposed approach to move the Papakura park & ride and bus station extension projects to a single stage business case (SSBC). This will look at issues for all access modes to the Papakura Station.

34. AT has procured the professional services of Aurecon to complete a SSBC for Papakura Rail Station access. A final recommendation for a preferred capital work program option, which will allow AT to seek NZTA funding for final design/ construction, is expected by end of 2018.

35. AT will also be working with Panuku regarding integrated development options for the wider site to get the best land use outcomes and provide a source of additional funding.

36. A workshop with the local board will be held in late July to provide an update on the progress of this project.

Pararekau Road

37. In early 2017, Pararekau Road in the Hingaia Peninsula was subject to development works by developers in the road corridor for installation of underground utilities. The work was originally delayed and impacted on a second set of work on Pararekau Road which was unable to be completed until the construction period in late 2017/ early 2018. As a result Pararekau Road has been subject to traffic management for most of 2017 and the first quarter of 2018.

38. Damage to the road surface has resulted along Pararekau Road, which has been a concern to local residents.

39. Work by the contractors was completed in April 2018, and they were required to reinstate the road. This requirement has been challenged by the contractors/ developers resulting in a delay in the reinstatement of the road.

40. The developer / contractor was issued a non-compliance notice on 1 June 2018. If no or an inappropriate response is received by mid-July, further action will be taken to have the road reinstated to pre-existing condition or better and at no cost to Auckland Transport / ratepayers.

41. The road is currently being reviewed periodically over that time to monitor its condition.

Bus Priority Project – Great South Road, Takanini

42. An update on the Bus Priority Project was last provided to the local board in a workshop in October 2017, where the local board was presented with options for the installation of a bus priority lane/T3-3 lane.

43. The local board were supportive of the installation of the bus priority lane/ transit lanes, subject to engagement with local business owners regarding the removal of on-street parking and further work regarding peak time usage and availability for general vehicles outside peak times.

44. At that workshop, the local board also advocated for the development of an off-road shared path to replace the on-road cycle facility.

45. AT has previously reported to the local board that a separate off-road shared path sits outside the scope of this project, though their views have been considered and referred to AT’s Roads and Cycling team for future consideration.

46. Currently, the Bus Priority project is progressing and delivering several projects for bus route 33 along Great South Road. The proposal for the Takanini Section is a new bus or transit lanes on both sides of the road between Manuroa Road and Una Street.

47. AT is currently in the process of updating the scheme design and are looking to consult on this project in August / September and construct in the first half of 2019.

48. A workshop with the local board is scheduled for 25 July 2018 to provide a brief on the progress of this project

Takanini Park & Ride

49. The land adjacent to Takanini Station has for the past few years been used as an informal park and ride. This land was owned by Land Information New Zealand and through last year, was in the process of being transferred to KiwiRail.

50. AT has been working to develop Takanini into a formal park and ride, but could not confirm lease terms until the transfer of land between the Crown agencies had concluded.

51. Earlier this year, AT was able to confirm that a lease could be established and subsequently, planning and design is underway to develop the land around the Takanini Station into a formal Park & Ride.

52. Detail design was delayed and now programmed for completion at the end of July with the expectation to go to tender in August followed by construction in early October. Works are expected to be completed before Christmas 2018.

53. As part of the recent design work, inaccuracies in the mapping systems were identified and stormwater measures were reassessed to reduce risk of flooding to surrounding properties. AT are working with Healthy Waters to resolve this issue.

Safer Communities Project

54. Papakura is one of three initial trial locations for the Safer Communities Project. The Safer Communities Project seeks to improve road safety in communities and promote active modes of transport by improving pedestrian infrastructure.

55. The community feedback consultation was in October 2017 and has been used to develop a priority list of projects to improve the ‘walkability’ in and around the Papakura Town Centre. This included local board views via local board plans.

56. Analysis of the community feedback was undertaken earlier this year and has included targeted engagement with the Papakura Commercial Group, the Integrated Area Plan team for Manurewa, Takanini and Papakura, the Park & Ride project team and council’s Parks team.

57. A workshop was held on the 13 June with the local board to present the current priorities for the project and seek local board input as to whether the priorities reflect local board views.

58. Further engagement with the Papakura Commercial Group was also undertaken on the 11 July 2018. Following that meeting there was a request from elected members to form a focus group to provide feedback to the project to assist in prioritisation.

59. The result of the work of this group will be reported back to the local board prior to wider public engagement.

60. After the next set of public consultation including a further workshop with the local board, a list of priority projects will be finalised and handed over for delivery to AT’s operational teams for delivery over the next 2 years.

Lighting upgrades for Papakura Town Centre

61. AT is currently undertaking upgrading of street lighting in Papakura Town Centre, which is linked to the Safety Review for Papakura Town Centre commissioned by the local board.

62. Most recently, the lighting upgrades for the street on Railway Street West, Wood Street and Ron Keats Drive have been completed.

63. The investigations into the lighting improvements into the walkway between Great South Road and East Street are currently in progress and improvements to lighting on Great South Road where required.

Investigations into pedestrian safety measures

64. At the request of the local board, AT is investigating the feasibility of installing pedestrian safety measures to allow pedestrians to cross the eastern side of the Settlement Road/Marne Road roundabout.

65. AT is currently undertaking investigation and preliminary design for the roundabout and a report to the LB with recommendations is due in August/September 2018.

Parking Study for Papakura Town Centre

66. At the request of the Papakura Local Board, Auckland Transport is undertaking a parking study to better understand existing parking behavior, including how much of the demand is driven by park-and-ride commuters.

67. Accordingly, a comprehensive parking study is scheduled for Papakura Town Centre to be carried out between November 2018 to March 2019. Results from this study will be reported to the local board in April/May 2019 with recommendations to be implemented in the following year.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

68. The proposed decision of receiving the report has no local impacts.

Auckland Transport consultations

69. There was 1 consultation undertaken in the Papakura area in June 2018 period. The consultation was for relocation of a pedestrian refuge along Great South Road, Takanini.

70. A summary can be found in attachment A, appended to this report.

Traffic Control Committee resolutions

71. Traffic Control Committee (TCC) decisions within the local board area are reported on a monthly basis. The decisions affecting the Papakura Local Board area in June are listed below in Table 5.

Table 5: TCC decision for Papakura in June 2018

Street name	Type of Report	Nature of Restriction	Committee Decision
Hollowout Street	Permanent Traffic and Parking changes	No Stopping At All Times	Approved in principle
Hunua Road, Croskery Road, Margaret Williams Drive	Permanent Traffic and Parking changes	No Stopping At All Times	Carried
Clevedon Road	Permanent Traffic and Parking changes	No Stopping At All Times, Bus Stop	Carried

Tauākī whakaaweawe Māori / Māori impact statement

72. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

73. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

74. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

75. In terms of its LBTCF, the Papakura Local Board currently has $646,606 of unallocated LBTCF funding for this electoral term.

Ngā koringa ā-muri / Next steps

76. Auckland Transport will provide another update report to the Papakura Local Board next month.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	July Report - Summary of consulatation infromation sent to the Papakura local Board in June 2018	17

Ngā kaihaina / Signatories

Author

Kenneth Tuai – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Manoj Ragupathy – Relationship Manager, Auckland Council

Papakura Local Board

25 July 2018

Variation and subletting of community lease - 76 Chichester Drive, Papakura

File No.: CP2018/09965

Te take mō te pūrongo / Purpose of the report

1. To seek approval for two variations of the lease to Counties Playcentre Association Incorporated (Rosehill Playcentre) at 76 Chichester Drive, Papakura, to:

i) enable subletting of the property to Counties Manukau Kindergarten Association Incorporated

ii) correct the permitted use of the property.

Whakarāpopototanga matua / Executive summary

2. The Counties Playcentre Association Incorporated hold a current ground lease for the property at 76 Chichester Drive, Papakura (Rosehill Playcentre) that is due to expire on 30 September 2020. The Rosehill Playcentre building is owned by the group and is currently in recess due to changes in the local community and transformation of the national administration of playcentres. The national body, New Zealand Playcentre Federation, is undertaking a project to revitalise the provision of playcentre services from the property.

3. The New Zealand Playcentre Federation has received a request from the local Counties Manukau Kindergarten Association Incorporated who wish to sublet the property to operate a kindergarten while its property at 38 Park Estate Road, Papakura (Park Estate Kindergarten) undergoes remedial works.

4. The current lease does not allow for the assignment or subletting of the property.

5. Additionally, during the review of the lease staff discovered that the permitted use provision did not appropriately reflect its current use as a playcentre. The current permitted use is for the purposes of playcentre administration and training, which is more suited with the regional office operations at 1 Great South Road, Papakura.

6. Staff recommend that the lease be varied to allow for the subletting of the property and to amend the permitted use of the property to better reflect the underlying use.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve the amendment to clause 9.1 of the lease dated 29 May 2013 to read:

“9 Assignment and subletting

9.1 The Tenant may, subject to the Council’s prior written consent, which consent shall not be unreasonably withheld, sublet all or part of the premises subject to the tenant fulfilling the following preconditions:

(a) the proposed subtenant is to be a respectable, responsible, solvent and suitable occupier of part of the premises

(b) the proposed subtenant may only use the premises or part of the premises for:

(i) a not-for-profit kindergarten

(i) the subtenant will not be entitled to request any variation to its use

(ii) the rent charged under the sublease will be the same rental payable under the head lease (Ten dollars ($10.00 + GST per annum if demanded)

(iii) the subtenant will pay all outgoings

(iv) the subtenant will take out the required public liability insurance cover

(v) provide for the usual terms for subleasing including usually acceptable review of rental as would be agreed in any arms-length negotiation.”

b) approve the amendment to clause 6.1 of the lease dated 29 May 2013 to read:

“6.1 Use

6.1 The tenant will use the premises solely for the purposes of a playcentre, kindergarten or similar early childhood education service.”

c) approve the sublease between Counties Playcentre Association Incorporated and Counties Manukau Kindergarten Association Incorporated for the property at 76 Chichester Drive, Papakura for a period expiring no later than 29 September 2020.”

Horopaki / Context

Background

7. In June 2010, Papakura District Council granted a 10 year ground lease to Counties Manukau Playcentre Association Incorporated for the property at 76 Chichester Drive, Papakura (known as Rosehill Playcentre). No right of renewal was granted for the lease, which will expire on 30 September 2020.

8. The property and assets manager of the New Zealand Playcentre Federation has requested approval from council for a variation to the lease for the property to allow for a short-term subletting of the playcentre to Counties Manukau Kindergarten Association Incorporated as the Park Estate Kindergarten is to undergo refurbishment works.

9. Nationally how playcenters are organized is currently undergoing a major restructure. Previously in New Zealand there were 32 playcentre associations managing more than 430 playcentres. Each association had a separate governance structure and operated on a volunteer basis (officers were elected to their positions each year). Some associations employed staff, while others worked completely on a voluntary basis. This structure worked well in some areas of the country. However, in other areas there were difficulties in maintaining all the compliance requirements for the centres. The overall effect of this situation was that a number of playcentre volunteers became overwhelmed with the extra responsibilities they faced and there was a lot of “burn out” that resulted in parents choosing alternative early childhood education options, resulting in some playcentres closing due to lack of volunteers.

10. The new structure involves a single national body managing all playcentres and employing staff to carry out all of the necessary roles and responsibilities and to provide support to the individual playcentres. Consequently, at the local centre level, parents can focus on supporting their children’s experience at the playcentre, while also undertaking their own playcentre education programme without being burdened with the extra responsibilities such as compliance, administration and maintenance.

11. The Rosehill Playcentre community has suffered more than most from the problems of the former system. Enrolments at the playcentre fell in recent years, and the parents have experienced difficulty carrying out all of the associated compliance responsibilities. As a result of this, the decision was recently made to place the Rosehill Playcentre into recess. This means that the early childhood education licence of the playcentre will be suspended for a period of 12 months, after which the playcentre will either be reactivated or permanently closed.

12. The Federation feels that, because of the playcentre restructure and the general nature of the Rosehill community (with a large number of pre-school children living in homes where both parents are not working), the restructured Federation will be able to carry out a successful promotion programme that will result in a much stronger playcentre being established in Rosehill.

13. The Federation has concerns about the prospect of the existing building of the Rosehill playcentre sitting unused while this redevelopment programme is established; particularly being prone to vandalism.

The land

14. The land at 76 Chichester Drive, Papakura is described as Lot 22 Deposited Plan 77148 comprising 782 m2 - NA33C/524 and is held in fee simple by the Auckland Council under the Local Government Act 2002.

Tātaritanga me ngā tohutohu / Analysis and advice

The proposal

15. At the end of 2017 the Playcentre Federation was approached by the Counties Manukau Kindergarten Association Incorporated, which operates the Park Estate Kindergarten at 38 Park Estate Road, Papakura. The Park Estate Road property requires major refurbishment to meet current licencing standards and fulfil current service requirements. Having become aware of the situation at Rosehill Playcentre, the Kindergarten Association sought to relocate its operations to the site of the Rosehill Playcentre for a period of at least 12 months while the refurbishment and upgrade of their existing building takes place.

The lease

16. The lease with the Counties Manukau Playcentre Association Incorporated does not allow for the assignment or subletting of the property. It is recommended that the lease be varied to allow a sublease of the property to Counties Manukau Kindergarten Association Incorporated.

17. During the preliminary assessment of the lease staff discovered that the purpose of the centre under the lease is stipulated as “a resource centre for playcentre administration, training and all purposes ancillary to that purpose”. The actual use of the centre is for the provision of “satisfactory play experience for children 0-6 years under trained supervision; encourage full parent participation and responsibility in the setting up and conduct of Playcentres; and operate a parent training programme…” (extract from the rules of the Counties Playcentre Association Incorporated). It is recommended that the lease be varied to correct the use of the property to “Playcentre, kindergarten or similar early childhood education service”.

18. The playcentre is now unused and the variation to the lease would allow for continued use enabling the property to be sublet to another provider of early childcare. As a result the Rosehill Playcentre, Kindergarten Association and the wider community would benefit.

19. Variation of the “use” clause within the lease would correct a drafting oversight made in the original deed of lease.

20. The proposed variations do not materially alter the use of the property. As the lease is due to expire in September 2020, any new lease will revert to the current general terms that do not allow for assignment or subletting.

21. Council staff recommend that the variations be approved.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

22. Staff were first advised of the under-utilisation of the Rosehill Playcentre by a local board member and contacted the Federation to find out the situation and advise them of their legal responsibilities under the current lease. As a result, a formal request had been received from the Federation asking for approval to sublet the property to the Kindergarten Association.

23. The proposal was discussed with the Papakura Local Board at their 20 June 2018 workshop. The local board were supportive of the proposal.

24. Providing early childhood education meets the Papakura Local Board Plan 2017 outcome: People in Papakura lead active, healthy and connected lives.

25. Furthermore, the local community would benefit from the continuation of the services and programmes provided by the Kindergarten Association. The Rosehill Playcentre would be used while the national association undertakes its revitalisation and redevelopment project for a playcentre in the area. The Kindergarten Association would benefit by not having to close during the renovation of its own building.

Tauākī whakaaweawe Māori / Māori impact statement

26. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. Support for Māori initiatives and outcomes are detailed in Whiria Te Muka Tangata, Auckland Council’s Māori Responsiveness Framework.

27. As there are no changes in the general use or operational activities being conducted on the land iwi engagement has not been sought.

Ngā ritenga ā-pūtea / Financial implications

28. There are no financial implications associated with the variation of the lease.

Ngā raru tūpono / Risks

29. If the lease variation is not approved:

· the Rosehill Playcentre would remain empty and could become a target for vandalism

· the Park Estate Kindergarten may close during the remedial works, meaning the loss of an early childhood care facility to the local community.

Ngā koringa ā-muri / Next steps

30. Subject to the approval of the Papakura Local Board, staff will work with Counties Playcentre Association Incorporated to finalise the variation deed for this community ground lease.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Jenny Young - Community Lease Advisor, Community Facilities

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

No.	Title	Page
a ⇩	Papakura Budgeting Service-site plan	29

No.	Title	Page
a ⇩	Papakura Plans and Places Work Programme 2018/2019	35

No.	Title	Page
a ⇩	Governance Forward Work Calendar as at 17 July 2018	43

No.	Title	Page
a ⇩	Workshop Record 13 June 2018	49
b ⇩	Workshop Record 20 June 2018	53
c ⇩	Workshop Record 27 June 2018	59
d ⇩	Workshop Record 04 July 2018	63

Papakura Local Board

25 July 2018

Papakura Local Board

Achievements Register 2016-2019 Electoral Term

Date	Achievement
15 July 2018	Attended the LGNZ conference
12 July 2018	Attended the Mana whenua Hui with local boards
11 July 2018	Attended the TRAG meeting
11 July 2018	Attended the Commercial Project Group Meeting
10 July 2018	Attended the Conifer Grove Residents meeting
9 July 2018	Attended the Local Board Chairs session
7 July 2018	Attended the Smiths Ave site activation
6 July 2018	Attended the local government Counties Manukau police meeting
5 July 2018	Attended the stakeholder workshop on developing Papakura Key Messages
5 July 2018	Attended the Papakura Networks meeting
4 July 2018	Attended the Drury Community meeting
4 July 2018	Attended the Papakura Business Association after five function
2 July 2018	Attended the Papakura Youth Council meeting
30 June 2018	Attended the Papakura Brass Band Midwinter Masterworks
30 June 0218	Attended the Matariki for Papakura
Local Board Business Meeting 27 June 2018	· requested Auckland Transport staff to work with Parks, Sports and Recreation to provide the rough order of costs for the development of a pathway including lighting from King Edward Road to Railway Street West through central park as identified in the BECA report with a view to utilising the Auckland Transport Local Board Capital Transport Fund. · requested Auckland Transport add into the 2018/2019 work programme the painting of mobility carparks in the Papakura town centre to bring the carparks in line with the New Zealand mobility standards. · requested Auckland Transport provide more information on how they intend to address the anti-social behaviour that may result from the removal of the chain across the boat ramp at Bottletop Bay and that Auckland Transport take into account the past issues in this area. · adopted the Papakura Local Board Sports Needs Assessment, Final Report May 2018, in Attachment A to the report entitled “Papakura Sports Needs Assessment”, and its recommendations. · requested staff to report back on identified actions in the Papakura Local Board Sports Needs Assessment, Final Report May 2018, by the end of July 2018 with timeframes and actions, and to provide a copy of the report to all the sports codes consulted as part of the report, with reference to page 48 of the Papakura Sports Needs Assessment, Final Report May 2018. · Agreed to fund $20,787 for the Papakura Quick Response Round Three 2017/2018 applications · allocated $25,000 from the Papakura Local Board 2017/2018 locally driven initiative underspend as a grant to the Papakura Crimewatch towards the purchase of a replacement vehicle. · allocated $15,213 from the Papakura Local Board 2017/2018 locally driven initiative underspend as a grant to the Kotuitui Trust for the Healthy Homes programme working in conjunction with Habitat for Humanity. · approved the Papakura Local Board 2018/2019 local environment work programme to be delivered by the Infrastructure and Environmental Services directorate. · approved the Papakura Local Board 2018/2019 Community Facilities Work Programme. · allocated $150,000 from the Papakura locally driven initiative capital funding budget as a grant to Bruce Pulman Park Trust towards the installation of sports lighting on two fields at Pulman Park. · requested the Community Led & Locally Driven Initiative Specialist - Investigation & Design team, Community Facilities and Auckland Transport staff work together to identify funding options and the further development required to complete the McLennan Park pathway network for report back to the July business meeting. · allocated $200,000 from the Papakura locally driven initiative capital funding budget at Karaka Harbourside to extend the rock revetment seawall approximately 60 metres to the west of the existing rock revetment wall. · approved the Papakura Local Board 2018/2019 Arts, Community and Events work programme. · approved the Papakura Local Board 2018/2019 Libraries work programme. · approved the Papakura Local Board 2018/2019 Parks, Sport and Recreation work programme. · approved the 2018/2019 Service Strategy and Integration work programme. · approved the 2018/2019 local economic development work programme. · approved the ongoing coordination role of the Plans and Places department in relation to the implementation of the Manurewa – Takanini – Papakura Integrated Area Plan. · approved the new road names ‘Koiora Street,’ ‘Toporoa Street,’ ‘Songline Road’ and ‘Gingernut Place’ for the new roads in the Golden Harbour Development Limited subdivision at 35 Hayfield Way, Hingaia. · approved the name ‘Ockhams Street’ for the extension to the relevant road at 55 Hayfield Way, Hingaia. · approved the new road name ‘Cloud Way’ for the new road in the AM 2011 Limited subdivision at 45 Hayfield Way, Hingaia. · approved the name ‘Ockhams Street’ for the extension to the relevant road at 55 Hayfield Way, Hingaia. · recommended to the Regulatory Committee that the six sites contained in Attachment A to the report entitled “Freedom Camping Bylaw Development” be prohibited through a bylaw under the Freedom Camping Act 2011. · recommended to the Regulatory Committee that the following restrictions be applied to the nine sites contained in Attachment B to the report entitled “Freedom Camping Bylaw Development” through a bylaw under the Freedom Camping Act 2011: i) certified self-contained vehicles only ii) limited numbers of vehicles iii) only in identified parking spaces. · recommended the council consider the costs of providing for and emptying rubbish facilities due to increased use.
26 June 2018	Attended the Papakura Business Association meeting
21 June 2018	Contributed to a video for the Manukau Harbour Forum
21 June 2018	Created a video to promote the Papakura Local Board Volunteer Awards
21 June 2018	Attended and supported the Papakura Local Board Citizenship Ceremony
19 June 2018	Attended the Pahurehure Protection Society’s Annual General Meeting
18 June 2018	Attended the Redhill Community Group meeting
15 June 2018	Held a constituent clinic
15 June 2018	Attended the Matariki exhibition opening
15 June 2018	Attended the Manukau Harbour forum workshop
13 June 2018	Attended the TRAG meeting
13 June 2018	Attended the Commercial Project Group Meeting
09 June 2018	Attended and supported the Children’s Forest annual planting
06 June 2018	Attended the Papakura Network Skills Update meeting
06 June 2018	Attended the Drury Community meeting
06 June 2018	Attended the Papakura Business Association after five function
Local Board Business Meeting 06 June 2018	· acknowledged the passing of Auckland Councillor Dick Quax. · requested staff to work with Mr Glen Archibald with his concerns on Ron Keat Drive and lighting in the immediate area, as well as litter issues at Massey Park. · approved the road name Nganui Avenue to replace Naganui Avenue. · adopted the local content for the 10 year Budget 2018-2028 including the Local Board Agreement 2018/2019, a message from the Chair and the local board advocacy. · adopted the local fees and charges schedules for 2018/2019. · delegated authority to the Chair to make any final minor changes to the local content for the 10-year Budget 2018-2028, including the Local Board Agreement 2018/2019. · reallocated the 2017/2018 Locally Driven Initiatives (LDI) operational expenditure (opex) budget underspend as follows: o $6,500 from the ‘Community Response Fund’ (N.005572.14) to the Papakura Museum as a top-up to the operational grant. o ii) $300 from the ‘Community Response Fund’ (N.005572.14) to the community grants budget line.
31 May 2018	Attended the Powhiri to welcome our esteemed Rangatira Taame Iti and Kaumatua Haare Williams
30 May 2018	Attended the Papakura combined networks meeting
29 May 2018	Attended the Takanini Business Association Networking event
27 May 2018	Attended the Northern Stars basketball game at Pulman Arena
24 May 2018	Attended and supported Jobfest
23 May 2018	Attended the PIPS Meeting
22 May 2018	Attended the Papakura Business Association monthly meeting
16 May 2018	Attended the local board advocacy meeting on the Long Term Plan
16 May 2018	Attended and presented at the Finance and Performance Committee workshop on the OLI (One Local Initiative)
15 May 2018	Attended the Conifer Grove Residents Association meeting
15 May 2018	Attended the Finance and Performance Committee Corporate Accommodation Disposal Recommendation meeting advocating for a deferral of the decision on 35 Coles Crescent
12 May 2018	Supported and attended the opening of the Innovation Community hub
11 May 2018	Attended the Off Broadway Theatre “One Man, Two Governors” play
10 May 2018	Attended the Get Ready Papakura community meeting
09 May 2018	Attended the TRAG (Takanini Residents Action Group) meeting
09 May 2018	Attended the memorial service for Goran Milosavljevic
Local Board Business Meeting 09 May 2018	· endorsed in principle the Rates Remission and Postponement Policy subject to the following: · increase the local board asset based service budgets to maintain the existing level of support for local community and sports groups in Papakura, as per paragraph 39 in the agenda report entitled “Feedback on Rates Remission and Postponement Policy”. · grant the current recipients the same proportional level of support for rates remitted, and that this be guaranteed for three years · develop an integrated approach to supporting outcomes for natural heritage, and community and sporting activities across the region. · the local grants budget increased to accommodate the Rates Remission and Postponement Policy. · endorsed the following aspects of the Rates Remission and Postponement Policy in Attachment B to the report entitled “Feedback on Rates Remission and Postponement Policy”: · introduction of a remission scheme for the Accommodation Provider Targeted rate. · amendments to the remission for residents of residents of licence to occupy retirement villages and Papakāinga housing to remove references to retirement villages and the Interim Transport Levy · amendments to simplify the remission for rates penalties · provided feedback on the 10-year budget 2018-2028 and draft Auckland Plan 2050, and the Waste Minisation and Management Plan. · approved the Board’s advocacy initiatives, including its key advocacy project, for inclusion (as an appendix) to its 2018/2019 Local Board Agreement · delegated authority to the Chairperson and Deputy Chairperson to provide feedback on the draft Development Contributions Policy.
09 May 2018	Attended the Commercial Project Group Meeting
05 May 2018	Supported and attended the Papakura Street Festival - StreetFest
05 May 2018	Attended and supported the 5 May 2018 Ray Small Park Skate Park Skate bowl re-opening
05 May 2018	Attended the Papakura Netball parade Day and season opening
05 May 2018	Attended the harvest of the Tongan community garden
04 May 2018	Attended the celebration of the life of Glenys Ashby memorial service
02 May 2018	Attended the Drury Community Group meeting
02 May 2018	Attended the Community Network meeting
30 April 2018	Presented feedback on the Regional Land Transport Plan and regional fuel tax
25 April 2018	Supported and attended the Papakura Anzac Day Civic services
25 April 2018	Supported and Attended the Drury Anzac Civic Service
24 April 2018	Attended the Papakura Business Association meeting
18 April 2018	Attended the PIPS Meeting
Local Board Business Meeting 18 April 2018	· endorsed an increase to the 21 local boards’ transport capital fund of $10 million per annum (inflation adjusted) from 1 July 2018 · endorsed the distribution of the entire local transport capital fund to be made according to Auckland Council’s Local Boards Funding Policy from 1 July 2018 · endorsed Auckland Transport receiving additional funding to provide an increased level of support to local boards in developing and assessing projects for the local transport capital fund. · granted a community lease to Te Kohanga Reo National Trust Board (Nga Puāwai o Wikitōria Kohanga Reo) under the Local Government Act 2002, for the land described as Part Lot 3 Deposited Plan 10784, being 1480 square meters (more or less) - NA427/165; encompassing the kohanga reo at Old Wairoa Reserve, 30 Old Wairoa Road, Papakura · granted a community lease to The Scout Association of New Zealand (Papakura Sea Scouts), under Section 54(1)(b) of the Reserves Act 1977, for the land encompassing the clubrooms at 21R Cliff Road, Papakura · approved the road name ‘Old Villa Way’ for the new private way created by the applicant MJ99 Ltd for the subdivision at 96 Settlement Road, Papakura · adopted the Papakura Local Board Community Grants Programme 2018/2019, noting the title for Attachment A should read “Papakura Local Board – Local Grants Programme 2018/2019”. · Under the Papakura locally driven initiatives (LDI) – capital expenditure allocations 2017/2018, the board: · approved up to $170,000 of their Locally Driven Initiatives (LDI) capital expenditure (capex) financial year 2017/2018 budget to the installation of solar panel heating and new thermal pool covers for the outdoor pool at Massey Aquatic Park. · approved up to $74,000 of their Locally Driven Initiatives (LDI) capital expenditure (capex) financial year 2017/2018 budget to install an all-weather parking surface (‘gobi block’ or grasscrete) for the Papakura City Brass Band facility. · approved up to $6,000 of their Locally Driven Initiatives (LDI) capital expenditure (capex) financial year 2017/2018 budget to provide equipment to support learning programmes at the Drury library. · approved up to $5,000 of their Locally Driven Initiatives (LDI) capital expenditure (capex) financial year 2017/2018 budget to progress the scoping of fitness style equipment requirements across the Papakura local board area and report back to the Local Board with recommendations. · approved up to $5,000 of their Locally Driven Initiatives (LDI) capital expenditure (capex) financial year 2017/2018 budget to progress the scoping of water drinking fountain requirements across the Papakura local board area and report back to the Local Board with recommendations. · requested the following Locally Driven Initiatives (LDI) capital expenditure (capex) projects be reported to the May business meeting for consideration: · McLennan Park walkway · Ardmore Marist rugby fields seed funding for lighting and the opportunities for funding the lighting project from the growth fund including investigation into the deficit of training fields with lights · Massey Park Athletics Pavilion window · South Park fitness equipment renewal. · re-allocated the unspent Locally Driven Initiatives (LDI) operational expenditure (opex) budget as follows: · $3,000 from the ‘Papakura sports needs assessment’ budget line to purchase a Papakura Local Board branded E-Z Up including a windscreen with a map of the Papakura Local Board area · $3,500 from the ‘Papakura sports needs assessment’ budget line as a contribution towards the delivery of the Proud Papakura Proud Programme · $20,000 from the ‘Local Planning and Development’ budget line towards the development and implementation of the Papakura Town Centre Key Messages project · $23,000 from the ‘Papakura sports needs assessment’ budget line as a contribution towards a sports coach/youth worker for one year from the ‘There is a better way Foundation’ to activate Court 2110 - Smiths Avenue · $300 from the ‘Papakura sports needs assessment’ budget line towards the installation of the youth artwork from the Creative Souls project in the library foyer · $10,000 from the ‘Local Planning and Development’ budget line towards the noxious weeds management in Papakura parks · $5,000 from the ‘Papakura sports needs assessment’ budget line towards Elsie Morton road reserve tidy up · $5,000 from the ‘Papakura sports needs assessment’ budget line towards the purchase of local board branded material ·  endorsed the Papakura Local Board feedback on Supply of Alcohol (Renewal of Licences) Amendment Bill (No 2) (the Bill) and the Supplementary Order Paper (SOP).
14 April 2018	Attended the Free Whanau Connect Community Day
11 April 2018	Attended the TRAG (Takanini Residents Action Group) meeting
11 Aprill 2018	Attended the Commercial Project Group Meeting
10 April 2018	Attended the PukeKiwiriki Paa Joint Management Committee meeting and workshop
9 April 2018	Attended the Papakura Youth Council meeting
4 April 2018	Attended the Papakura Business Association meeting
4 April 2018	Attended the Drury Community Group meeting
4 April 2018	Attended the Community Network meeting
Local Board Business Meeting 28 March 2018	· requested Parks staff to work with the Friends of Kirks Bush to progress the extension of the boardwalk at the Rosehill end of Kirks Bush ensuring contact has been made by 15 April 2018 · requested staff to investigate the status and the balance of the Kirks Bush Trust fund and advise the Friends of Kirk’s Bush accordingly · requested Parks staff investigate options to assist the Friends of Kirks Bush with the 25^th Anniversary celebrations · requested the Governing Body postpone a decision on the disposal of 35 Coles Crescent until such time that options for the site have been fully investigated and analysed, and potential future sites for the service centre and local board office have been developed, noting that a sale cannot proceed until 2021, and requested the Chairperson, Deputy Chairperson and Member George Hawkins to attend the April Finance and Performance Committee meeting to present the board’s case · approved a financial contribution of $160,000 from the current local board capital project fund, to support the proposed locally driven initiative for the Papakura Business Association to upgrade the existing public places safety camera system (CCTV) · requested the Local Board Relationship Manager to meet with the Auckland Transport Elected Member Relationship management staff to discuss the quality and content of reporting required to meet the board’s expectations. · approved the road names ‘Francesco Drive’ and ‘Brianna Place’ proposed by the applicant, for the new roads created by way of subdivision at 135 and 143 Pararekau Road, Hingaia. · approved the following three new road names at 201 Walters Road, Papakura: Road 1-Opoka Street, Road 2 - Survila Street and JOAL-Bliss Court · nominated Brent Catchpole, the Chairperson, and Felicity Auva’a, Deputy Chairperson as an alternate, to attend the Local Government New Zealand 2018 Conference and Annual General Meeting from Sunday 15 July 2018 to Tuesday 17 July 2018
28 March 2018	Supported and attended the Long Term Plan Have Your Say event
27 March 2018	Attended the Neighbourhood Support meeting
27 March 2018	Attended the Papakura Business Association meeting
26 March 2018	Attended the Karakia – Takanini and Te Mahia Rail stations
22 March 2018	Attended and supported the Papakura Citizenship Ceremony
21 March 2018	Supported the Neighbours Day Event, McLennan Park
21 March 2018	Attended the PIPS Meeting
19 March 2018	Attended the Papakura Crimewatch Patrol meeting
18 March 2018	Supported the Pahurehure Free Community Event - Neighbourhood Support
16 March 2018	Attended the LTP engagement drop in session
15 March 2018	Attended and supported the Scholarship Ceremony
14 March 2018	Attended the Commercial Project Group Meeting
14 March 2018	Attended the TRAG (Takanini Residents Action Group) meeting
13 March 2018	Attended the Conifer Grove Residents Association meeting
10 March 2018	Attended the MIT Graduation Ceremony
7 March 2018	Attended the Drury Community Group meeting
7 March 2018	Attended the Community Partners meeting
7 March 2018	Attended the Community Network meeting
3 March 2018	Attended and supported the Takanini Village drop-in session
1 March 2018	Attended and supported the Papakura Citizenship Ceremony
Local Board Business Meeting 28 February 2018	· Requested Violet Slade from Te Whanau Hapori, be invited to attend a board workshop to present the Te Whanau Hapori’s Charitable Trust’s six month report for activities undertaken at Awhi House, Smiths Avenue, Papakura. · requested Auckland Transport to: · install yellow hatched lines at the intersections at Manuroa Road / Great South Road and the Drury round-a-bout, to discourage vehicles moving into the intersection too early. · requested Auckland Transport investigate and report back on the feasibility of installing pedestrian safety measures to allow pedestrians to cross the eastern side of the Settlement Road / Marne Road round-a-bout. · requested Auckland Transport develop a parking strategy for the Papakura town centre and its immediate surrounds. · requested Auckland Transport provide a rough order of costs for an electronic notice board outside the rail station, library and Farmers. · requested Auckland Transport provide a confirmed time for lodgement of the business case to the New Zealand Transport Agency (NZTA) for the Papakura Train Station Park and Ride project. · requested a workshop be organised with the Auckland Transport Park and Ride and Papakura Bus Metro expansion teams to provide clarity on the delays to the Park and Ride project because of the bus station expansion. · requested Auckland Transport provide an update on the plans for the Hingaia and Linwood Roads and Hingaia Bridge, to deal with the congestion in the area. · granted a licence to occupy, under the Local Government Act 2002, to the Papakura Tongan Otu Motu Anga’ofa Society Incorporated, for the land at Keri Downs Park, 200R Dominion Road, Papakura · approved a new road name of Canopy Street for Road 3, within the residential subdivision at 170-190 Walters Road and 543-587 Mill Road, Takanini (previously resolved on 26 April 2017 as Heartwood Street PPK/2017/64). · approved a new road name of Branch Road for Road 4, within the residential subdivision at 170-190 Walters Road and 543-587 Mill Road, Takanini (previously resolved on 26 April 2017 as Red Beech Road PPK/2017/64). · approved a new road name of Earlywood Road for Road 8, within the residential subdivision at 170-190 Walters Road and 543-587 Mill Road, Takanini (previously resolved on 26 April 2017 as Hardwood Road PPK/2017/64). · approved a new road name of Grandifolia Road for Road 3, within the residential subdivision at 170-190 Walters Road and 543-587 Mill Road, Takanini (previously resolved on 26 April 2017 as Heartwood Street PPK/2017/64). · approved a new road name of Koroheke Road for Road 4, within the residential subdivision at 170-190 Walters Road and 543-587 Mill Road, Takanini (previously resolved on 26 April 2017 as Red Beech Road PPK/2017/64).
24 February 2018	Supported the Rosehill Community Family Fun Day
21 February 2018	Attended the Ardmore Airport Noise Control Committee meeting
19 February 2018	Attended the Papakura Crimewatch Patrol Meeting
17 February 2018	Funded and supported the Movies in the Park – Central Park
16 February 2018	Attended the Papakura Local Board Constituent Clinic, Central library
14 February 2018	Attended the TRAG (Takanini Residents Action Group) meeting
14 February 2018	Attended the Commercial Project Group meeting
13 February 2018	Attended the Ladies Network Group meeting
7 February 2018	Attended the Community Partners meeting
7 February 2018	Attended the Papakura Business Association meeting
5 February 2018	Attended the Papakura Youth Council meeting
28 January 2018	Funded the Public Engagement Takanini Library & Community Hub – Central Park
28 January 2018	Funded and supported the Music in Parks, Central Park
24 January 2018	Attended the Drury Community Group meeting
23 January 2018	Attended the Papakura Business Association meeting
18 December 2017	Attended the Papakura Youth Council meeting
15 December 2017	Papakura Local Board Annual Christmas Community Morning tea
13 December 2017 Business Meeting	· Requested Auckland Transport to investigate the viability of the Puhurehure Protection Society (PIPS) proposal as part of the Greenways project #12 · Requested a copy of the Papakura town centre concept plan when available, be sent to May Norris · Requested Auckland Transport to: · undertake an investigation into the Pararekau Road drainage project and provide an explanation for the length of time it has taken to complete the project and report this back to the board at the 28 February business meeting · to investigate the cost of removing the cycleway along the Great South Road altogether. · to reduce the speed limit on Airfield Road outside the Holy Trinity School to 40 kph. · a meeting to be organised with board members, the ward councillors and Auckland Transport’s Chief Executive to discuss the application of the policy around speed limits outside schools and other transport related matters in the Papakura area. · Reiterated its concern at the ongoing delays being experiences in relation to Auckland Transports funding for the multi-storey park and ride facility at the Papakura train station and urgently requested confirmed timeframes for lodgement · requested an update on the timeframe for the replacement of the covered walkway panels at the corner of Averill Street and Railway Street West · Requested Auckland Transport to honour the negotiated agreement to fund the two Papakura Railway Station security guards plus the railway hut from 1 July 2017. approved 11 Papakura Quick Response Grants · approved the two Papakura Business Association Inc. proposed Business Improvement District expansion boundary maps · reallocated $13,000 to extend the funding of the Papakura town centre security guards until 2 March 2018. · supported funding the Papakura town centre safety co-ordinator until the end of the 2016-2019 political term. · Approved construction of the additional public toilets into the changing rooms and toilet block at Opaheke Reserve, and requested that the $80,000 be sourced from the Opaheke Park encumbrance Fund. o Approved up to $50,000 for the development of two concept plans for: Keri Downs Park and Carisbrook Reserve o Endorsed the Papakura Local Board’s views on the proposed private plan change 6: Auranga B1 Drury West o Appointed Member Felicity Auva’a as the Papakura Local Board alternate representative on the Kohuora Auckland South Corrections Facility Community Impact Forum. · Agreed to hold the following spoken interaction events during the consultation period: · i) Drop in event, Saturday 3 March, 10am – 12pm, Takanini Village. · ii) Drop in event, Friday 16 March, 10am – 11.30am, Uenuku Room, Sir Edmund Hillary Library · iii) Hearing style Have Your Say event, Wednesday 28 March, 10am -1pm, Papakura Local Board office. · delegate to the following elected members and staff the power and responsibility to hear from the public through “spoken/NZ sign language interaction” in relation to the local board agreement at the council’s public engagement events during the consultation period for the 10-year Budget 2018-2028: · i) Local Board Members and Chair; · ii) General Manager Local Board Services, Local Board Relationship Manager, Local Board Senior Advisor, Local Board Advisor; and · iii) any additional staff approved by the General Manager Local Board Services or the Chief Financial Officer · approved, for consultation, the Papakura Business Association’s proposed business improvement district (BID) boundary expansion · adopted the following attachments to report entitled “10-year Budget 2018-2028 consultation”: · delegated authority to the local board chair to approve any final minor changes of the local consultation content for the 10-year Budget 2018-2028 prior to publication · endorsed in part the proposed allocation of non-regulatory decision-making as attached to the report entitled “Decision making allocation” · Did not support the catch-all phrase “all other non-regulatory activities of Auckland Council” defaulting to the Governing Body and requested that this be referred to the Auckland Governance Political Working Party for review. · adopted the standing orders detailed in “Auckland Council Standing Orders of the Local Board”. · resolved to retain the status quo (option 2), that legacy council rates remission and postponement schemes continue unchanged. · requested staff to prepare a communication plan about any proposed changes to the rates remission and postponement schemes. · endorsed the Papakura Local Board feedback on the review of representation arrangement process. · approved the cancellation of the business meeting to be held on 24 January 2018. · requested council staff to write to the volunteers, which have helped at local board funded events, thanking them for their efforts. - R
13 December 2017	Attended the Commercial Project Meeting
11 December 2017	Attended the Papakura Youth council meeting
7 December 2017	Attended the Annual Ardmore Airport Tenants and Community Christmas Party
7 December 2017	Supported and funded the English Language Partners Prizegiving
4 December 2017	Attended the Papakura Community Crimewatch Patrol Annual Christmas Party
4 December 2017	Attended the CAB Christmas lunch
3 December 2017	Attended the No. 4 (Ardmore) Squadron Final Parade and Prize Giving
3 December 2017	Supported and funded the Papakura Rotary Christmas Parade
1 December 2017	Supported and funded the Carols in the Park event, Central Park
1 December 2017	Attended the North Island Secondary Schools Volleyball Competition, Pulman Park
30 November 2017	Attended the Papakura Citizenship Ceremony
28 November 2017	Attended the Papakura High School Annual Prizegiving
26 November 2017	Attended the 26^th Annual Sporting Excellence Awards
25 November 2017	Attended the official opening of 3 x 3 basketball court – Bruce Pulman Park
24 November 2017	Attended the function with Mayor of Ichihara, Japan
22 November 2017 Business Meeting	· Approved the scope and funding of $20,000 for the Papakura town centre health check. · Approved an amendment to the masterplan for McLennan Park to enable development of a revised pathway network. · Provided input into the Review of the Citizens Advice Bureaux services. · Provided feedback on: · Auckland Transport Election Signs Bylaw 2013 · Representation arrangements – process · Remuneration Authority – Local Government Review 2017 · Auckland Council Waste Management and Minimisation Plan
18 November 2017	Papakura Charter Parade and presentation
15 November 2017	Commercial Project Meeting
12 November 2017	Armistice Day Event
11 November 2017	Papakura Croquet Club 100 year celebration
8 November 2017	Maori Community Relationship Workshop
5 November 2017	CLM Free Community Event
2 November 2017	Presentation of “One Local Initiative” to the Finance and Performance Committee
29 October 2017	Papakura Local Sports Awards
28 October 2017	Puhunui Stream Challenge
26 October 2017	Community Network Hui
24 October 2017	Pukekiwiriki Paa Joint Management Committee Meeting
18 October 2017	Face to face engagement within Papakura for the Safer Community Project – Train Station
11 October 2017	Jobfest
6 October 2017	Funky Friday – Smiths Avenue Community Event
30 September 2017	Papakura Innovation Event 5
27 September 2017 Business Meeting	· Approved Event Work Programme 2017 funding for “Carols in the Park”, Papakura Santa Parade”, NZRL Secondary Schools Competition”, “Pips Canoe Day”, Proud Papakura Proud Street Festival”, and “Movies in the Park pre-entertainment” amounting to $103,500. · Adopted the Papakura Local Board Plan 2017. · Approved $15,000 for the Papakura Business Association BID expansion project. · Approved the preliminary landscape design for the Addison Reserve development and allocated funding of $1,800 to $2,500 to upgrade the bronze plaque commemorating the Walsh Bros first flight. · Approved various road names for the Waiata Shores subdivision. · Provided feedback on the Auckland Plan refresh. · Appointed the Chair as the Papakura Local Board representative on the Drury Structure Planning Political Reference Group. · - Formally adopted the Papakura Local Board feedback on “Takaro – Investing in Play” discussion document.
9 September 2017	Creative Souls – Aranga Exhibition Opening
9 September 2017	Papakura Art Gallery Exhibition Opening – “Cast of Minds and Sorawit Songsataya’s Cabinets of Curiosities” by Joanna Fieldes
8 September 2017	New Zealand Rugby League’s Secondary Schools Tournament - Finals
2 September 2017	Innovation Event 4 – 3D printing
23 August 2017 Business Meeting	· Allocated $70,000 to the Papakura Business Assn to address the safety issues in the town centre. · Allocated $33,000 for the two security guards to continue patrolling until 31 October 2017. · Endorsed the handover of responsibility for security in the railway station car park to Auckland Transport to manage. · Approved the Papakura sports needs assessment study scope. · Reallocated up to $80,000 to the Papakura sports codes and parks needs assessment · Approved 16 Papakura Quick Response Grants · Approved a Deed of Leave for the Redhill Superette at 152 Dominion Road, Papakura. · Approved the 2017/2018 Community Facilities Leasing Work Programme. · Provided comprehensive feedback to the Regulatory Committee on the “Auckland Council Local Alcohol Policy Project – Feedback on Decision from Alcohol Regulatory and Licensing Authority.” · - Approved the message from the Chairperson for the Draft Annual Report 2016/2017.
19 August 2017	Papakura Innovation Event 3 – Papakura Library
5 August 2017	Papakura Innovation Event 2 – Repair Café (Upcycling)
29 July 2017	Papakura Art Gallery Exhibition Opening – Mohi Ofi
26 July 2017 Business Meeting	· Approved new road name for the residential subdivision by Nagra Homes Limited at 17 Bunnythorpe Road, Papakura – Nagra Lane · Approved new road name for the residential subdivision by Pakenham Group Limited at 170-190 Walters Road and 543-587 Mill Road, Takanini – Toropapa Crescent · Endorsed the local board feedback into the Auckland Transport Election Signs Bylaw · Endorsed the local board feedback in the proposed direction of the Auckland Regional Pest Management Plan · Appointed the Chairperson and Deputy Chairperson as the lead and alternate to take part in regional strategic priority workshops on the Long-term 2018-2028 · Provided feedback to the Auckland Plan refresh 2018 · Delegated the provision of feedback on the “Takaro – Investing in Play’ discussion to workstream members Hawkins, Auva’a and Turner. · Endorsed the board’s feedback on Auckland Transport’s “Roads and Streets framework”. · Requested Auckland Transport to review the road markings on the intersection of Great South Road and Coles Crescent. · Requested Auckland Transport resolve the ongoing issue with the failing chip seal on Elliot Street from the RSA entrance to Mossford Green. · Requested an update on progress on the repair of the convered walkway to the train station. · Requested a progress report, including a full health and safety review, on the parking and speed situation in Oakleigh Avenue, Takanini by 31 August 2017. · Provided feedback on the report entitled “Airport Access” relating to proposed versions of access to Auckland Airport. · Provided input in the review of the Citizens Advice Bureaux services.
23/24/25 July 2017	Local Government New Zealand Conference
22 July 2017	Papakura Innovation Event – Robots and Wearables – Papakura Library
6 July 2017	Drury Community Committee
3 July 2017	Youth Council Meeting
2 July 2017	Papakura Action Expo
30 June 2017	Opening Brylee Reserve Wetlands
30 June 2017	Signing of Relationship Agreement between Ngati Tamaoho, Manurewa, Papakura, Otara-Papatoetoe and Mangere-Otahuhu Local Boards
29 June 2017	Mataawaka Hui – Local Board Plan
28 June 2017 Business Meeting	- Approved an operational grant of $5,000 to the family of Leona McKenzie as a contribution towards the installation of a memorial seat at Opaheke School road crossing. - Approved 24 Papakura Local Board grants. - Approved 7 multi board grants - Approved an application from Papakura Kootuitui Trust for $5,000.00 - Approved the relationship agreement template and a process as a basis for discussions with mana whenua - Approved the Papakura Local Board 2017/2018 Community Facilities Work Programme. - Approved in principle the Papakura Local Board 2017-2020 Community Facilities Physical Work Programme - Supported all the provisions of community and workforce measures for year one (2017/2018) of new maintenance contracts. - Approved the renewal of a community ground lease to Counties Manukau Softball Association Incorporated for the land encompassing the clubrooms at 1R Wharf Street, Papakura - Provided feedback on the Auckland Plan refresh 2018. - Approved a new road name for the residential subdivision by Karaka Brookview Limited at 241 Park Estate Road, Hingaia
28 June 2017	Site Visit State Highway 1 – Papakura to Bombay
27 June 2017	Neighbourhood Support Meeting
25 June 2017	Local Board Engagement Drop-in, Takanini Sikh Temple
24 June 2017	Local Board Plan Engagement – Drury
24 June 2017	Matariki Ki Papakura Event
21 June 2017	Pasifika Fono
19 June 2017	Attended Obligations and Opportunities: Maori, Te Tiriti Treaty and Auckland Council Workshop
19 June 2017	Attended Papakura CrimeWatch Patrol Meeting
14 June 2017	Attended Pips Meeting and TRAG Meeting
13 June 2017	Chair attended LGNZ Zone One Meeting
10 June 2017	Children’s Forest Planting
8 June 2017	Careers Kiosk Opening – Papakura Library
8 June 2017	Civil Defence Workshop
7 June 2017 Business Meeting	- Approved the allocation of $73,000 for environmental projects to be delivered by the Infrastructure and Environmental Services Directorate in 2017/2018. - Approved the Papakura Parks, Sports and Recreation draft Annual Work Programme 2017/2018 financial year with two amendments. - Approved the Papakura Local Board Libraries Work Programme for 2017/2018 - Approved the Local Board Arts, Community and Events (ACE) Work Programme 2017/2018 - Approved the Papakura 2017/2018 Local Economic Development Work Programme - Adopted the Papakura Local Board Agreement 2017/2018 including local fees and charges schedule.
2 June 2017	Local Board Engagement, Papakura Marae including the Careers Coach
1 June 2017	Local Board Plan Engagement – Rosehill College
31 May 2017	Have Your Say Event – Papakura Library
29 May 2017	Local Board Plan Engagement – Papakura High School
29 May 2017	Careers coach at Papakura High School
25 May 2017	Papakura Citizenship Ceremony
24 May 2017 Business Meeting	- Approved 17 Quick Response Round Four Grant Applications - Requested Auckland Transport to provide a “Rough Order of Costs” for five local projects - Requested Auckland Transport to investigate elements of the Papakura greenways – local path plan that could potentially be funded through the Local Board Transport Capital Fund - Approved a new road name for the residential subdivision by Packenham Group Ltd at 170 – 190 Walters Road and 543 – 587 Mill Road, Takanini.
17 May 2017	Arts Facilities, including Papakura Museum, site visits
5 May 2017	Concluded the Parks site visits.
5 May 2017	Attended Jobfest which included the YouthFull Official Launch.
3 May 2017 Extraordinary Meeting	- Approved the Opaheke Concept Plan prepared by Surface Design Inc, dated August 2016. - Approved the allocation of the encumbrance funds ($1.75 million) to be paid by Motleon Ltd, towards the development of the southern portion of Opaheke Park. - Adopted the final 2017/2018 Locally Driven (LDI budgets by project, within the funding envelopes. - Agreed to advocate for grade separation of the Takanini rail crossings with Walters Road and Manuroa Road and also to advocate to Auckland Transport to develop a multi-story park and ride at the Papakura Train Station. - Agreed the board’s one key priority for the organisation to work on was to alleviate traffic congestion through building transport infrastructure before intensification. - Agreed that a total of $300,000 for mangrove removal of the 2016/2017 Locally Driven Initiatives (LDI) operational expenditure (Opex) be deferred to 2017/2017.
26 April 2017 Business Meeting	- Approved the Papakura Local Board Community Grants Programme 2017/2018 - Approved a new community ground lease for Papakura City Brass Band Inc for 30 Wairoa Road, Papakura. - Approve a new community ground lease for Papakura Contract Bridge Club Inc for 13 Opaheke Road, Papakura. - Approved a grant of $4,940.60 for costs incurred on development of a concept plan and a resource consent for Opaheke Park which was required by council final Reserve Management Plan for Opaheke Park. - New road names approved for the following: - For the residential subdivision by Housing New Zealand across various sites in Papakura. - For the New private roads created by various resource consents by Housing New Zealand across various sites in Papakura. - Recommended to the Governing Body to strike the targeted rate for the Papakura BID Programme - Approved Karaka and Drury Consultants Limited to undertake stream planting and to manage weeds and pests at Hingaia Stream Esplanade and Karaka Reserve as outlined in the landscape planting plan. - Approved for the Chair and Deputy Chair to attend the Local Government New Zealand Conference and Annual General Meeting 2017 - Approved the draft of the Papakura Local Board Plan 2017 - Endorsed submissions on the Draft Air Quality Bylaw and Statement of Proposal and the Clean Water Package.
25 April 2017	Attended the Papakura and Drury ANZAC Services
22 April 2017	Attended Smiths Avenue Community Cultural Festival
20 April 2017	Attended Maori Communities Engagement Follow-up Expo
11 April 2017	Attended the Launch of Takanini Business Association
2 April 2017	Papakura Fun Run – Bruce Pulman Park
31 March 2017	Hauora at the Pa – Papakura Marae
28 March	Transport Forum - Papakura
25 March 2017	Redhill Funday
25 March 2017	Attended Bruce Pulman Park Indoor Arena Opening
24 March 2017	Attended Police Pay Parade
23 March 2017	Papakura Art Gallery – Exhibition Opening – Tui Tuia with Horomona Horo and Te Kiri o Tane with Nikau Hindin
22 March 2017 Business Meeting	- Approved the Papakura Art Gallery Business Plan 2017-2020 with amendments. - Approved 16 Quick Response Round Three 2016/2017 applications. - Approved new road names for the residential subdivision by Carhart Investments and Darley Investments Limited at 889 Papakura-Clevedon Road, Ardmore being “Nola Dawn Crescent, Charles Henry Way, Te Aramanu Crescent and Huahua Crescent. - Endorsed the draft Manurewa Takanini Papakura Integrated Plan for community engagement commencing 3 April 2017. - Provided board feedback on Project 17: Auckland Council Maintenance Contracts. - Delegated to the Chair and Work Stream Lead Member Turner to provide feedback and attend the hearings on the draft Air Quality Bylaw for Indoor Domestic Fires. - Allocated up to $15,000 from the board’s Community Response Fund to the Papakura Business Association to commission a comprehensive safety review of the Papakura town centre and immediate surrounds to help inform future local board decision-making. - Allocated $3,500 +GST from the board’s Community Response Fund to the Papakura Business Association to partner with the board to continue the Proud Papakura Proud Initiative for 2017. - Agreed to re-constitute the Manukau Harbour Forum joint committee with the Franklin, Mangere-Otahuhu, Manurewa, Otara-Papatoetoe, Maungakiekie-Tamaki, Puketapapa, Whau and Waitakere Ranges Local boards for the 2016-2019 electoral term.
20 March 2017	Attended Pasifika Fono
17 March 2017	Papakura Parks – site visits
16 March 2017	Attended Maori Communities Engagement Hui at Manukau
15 March 2017	Attended Blessing for the site where Papaka Road will be constructed.
10 March 2017	Papakura Local Board “Have Your Say” Event – Papakura Library
25 February 2017	Papakura Town Centre Clean-up
22 February 2017 Business Meeting	- Agreed to fund the cost of $5,063 from the Community Response Locally Driven Initiatives Fund to the Papakura Business Association Incorporated to support the relocation of Closed Circuit Television from the PBA premises to the Papakura Police Station to improve the monitoring by the CrimeWatch volunteers. - Agreed that the Chair and Deputy Chair liaise with the Papakura Business Association Inc to assess suitable sites for installation of new cameras. - Approved a new community ground lease for Counties Manukau Kindergarten Association Incorporated (Nina Busing Kindergarten) for 13A Clevedon Road, Papakura. - Approved a new road name for the residential subdivision by Karaka Brookview Limited at 241 Park Estate Road, Hingaia. - Approved new road name for three private ways within the residential subdivision by Addison Development at 250 Porchester Road, Takanini. - Reallocated unspent events partnership funding of $22,500 to the three remaining 2016/2017 contestable funding rounds as follows: i) $5,625 towards the Quick Response Round Three ii) $5,625 towards the Quick Response Round Four iii) $11,250 towards the Local Grants Round Two - Approved the scope of the Hawkins Theatre Business Planning Project with the following additions: i) To include a strong focus on improved promotion of the venue ii) To include income and options for increased revenue iii) To include community consultation with stakeholders, and user groups. - Agree that the Papakura Local Board Chair will initiate engagement with mana whenua groups who have registered interest in the Papakura Local Board area, to inform the Hawkins Theatre Business Plan. - Endorsed the Manurewa and Papakura Local Board joint submission on the Point England Development Enabling Bill – January 2017. - Adopted the work stream allocations for the Board and appointed Member Auva’a to the Aircraft Noise Community Consultative Group. - Received the Auckland Council’s Quarterly Performance Report for the Papakura Local Board: Quarter Two, 1 October – 31 December 2016.
6 February 2017	Waitangi Day Celebrations
27 January 2017	Art in the Park
25 January 2017 Business Meeting	- Approved various road names for the residential subdivision by Housing New Zealand at 75 Walters Road, Takanini - Approved 19 Papakura Local Board Scholarship grants.
24 January 2017	Keri Downs Park - Out and About Programme
20 January 2017	Blessing of Pahurehure Boardwalk and esplanade
13 January 2017	Papakura Kite Day
16 December 2016	Papakura Local Board Christmas Community Morning Tea
12 December 2016	Drury Mile Post Ceremony
10 December 2016	Papakura Christmas Market
9 December 2016	Papakura Carols in the Park
4 December 2016	Papakura Christmas Parade
27 November 2016	Attended Counties Manukau Sport Excellence Awards
24 November 2016	Papakura Citizenship Ceremony
18 November 2016	Attended Vector Pacific Music Awards
13 November 2016	Attended Armistice Day Service
3 November 2016	Inaugural Meeting - Election of Chair, Brent Catchpole - Deputy Chair, Felicity Auva’a

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon. George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

Outcome	Activity	LDI opex
Treasured for its environment and heritage	Heritage trails	$25,000
A vibrant and prosperous metropolitan centre	Coordination of Manurewa-Takanini-Papakura Integrated Area Plan implementation - Papakura actions	-

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops