Agenda of Rodney Local Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Rodney Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 21 June 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Rodney Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Proposal for a memorial walkway or wall

Te take mō te pūrongo / Purpose of the report

1. Nakita Turner will be in attendance to discuss a proposal for a memorial walkway or wall to remember babies that have passed away. Nakita suggests that such a memorial could be placed in Lucy Moore Park in Warkworth.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) thank Nakita Turner for her presentation of a proposal for a memorial walkway or wall to remember babies that have passed away.

8.2 Ocean Swim proposal

Te take mō te pūrongo / Purpose of the report

1. Scott Rice will be in attendance to outline a proposal for an ocean swim race in the Leigh/Matheson Bay area. Mr Rice will outline details of the New Zealand Ocean Swim Series and the significant benefits to the area of having an event staged in Rodney.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) thank Mr Rice for his proposal on holding a New Zealand Ocean Swim Race in the Leigh/Matheson Bay area.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Rodney Local Board

19 July 2018

Approval of the Rodney Local Board Community Facilities Work Programme

File No.: CP2018/11620

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 Community Facilities Work Programme for the Rodney Local Board, including all physical works, leasing and operational maintenance projects delivered by Community Facilities.

Whakarāpopototanga matua / Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. The Rodney Local Board 2018/2019 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input.

4. The following indicative costs have been identified in the 2018/2019 Community Facilities Work Programme:

i) $8,460,507 of asset-based services capital funding

ii) $882,000 of local board initiative capital funding

iii) $275,830 of local board initiative operational funding

iv) $6,118,208 of asset-based services operational funding

5. The work programme has been developed through a series of iterative workshops between key staff and local boards since October 2017. The programme provided in Attachments A and B to this report reflect the projects that were presented in the last local board workshop. This report recommends that the board approves the 2018/2019 Community Facilities Work Programme and associated budget.

6. Once approved by the Rodney Local Board, new work will commence from July 2018. Regular updates on the line items will be provided by the Community Facilities’ Stakeholder Advisors.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) approve the 2018/2019 Community Facilities Work Programme as detailed in Attachments A and B to the agenda report.

Horopaki / Context

7. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

8. The 2018/2019 Community Facilities Work Programme detailed in the attachments contains information on all proposed projects to be delivered by Community Facilities, including capital works projects, leasing and operational maintenance.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital works programme

9. Investment in the capital programme will ensure that council facilities and parks open spaces in Rodney Local Board remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes Locally Driven Initiatives (LDI), renewals and growth and development projects.

	Locally Driven Initiative	Renewal	Growth and development	Coastal Renewals
Basis for amount of budget allocated to each local board	As per the local board funding policy: · 90% population · 5% deprivation · 5% land.	In proportion to assets in very poor and poor condition requiring renewal, limited to funding available.	To specific projects identified as priority projects to meet the needs of new and future residents.	To specific projects identified as priorities by the coastal specialist team.
Type of projects that can be paid for	Any projects that deliver a council owned asset or as a capital grant to an asset made available for public use.	Renewal of existing assets on a “like for like” basis, taking into account current service standards where applicable.	Development budgets are used for specific projects approved by the Governing Body. Growth budgets can only be used for specific projects that are required by and benefit new and future residents.	Renewal of and enhancement where required, to existing coastal structures
Degree of local board discretion on allocation to projects	Full discretion	Broad discretion - can be allocated to any renewal project	Limited discretion – must be allocated to the specific project. Local board discretion on scope and design of project within available budget.	Limited discretion – must be allocated to the specific project for the purpose of protecting our coastal assets. Please note that coastal renewals projects are allocated regionally.

10. The 2018/2019 Community Facilities Work Programme has been created following a series of workshops with elected members from October 2017 to May 2018. All feedback gathered from the workshops has been taken into consideration throughout the process. The proposed work programme in Attachment A contains:

· Number of projects: 72

· Indicative cost for proposed projects: $15,736,545

Leasing work programme

11. Community leases are a valuable way in which the council provides support to community organisations across the region, commonly on public parks and reserves. These groups provide a wide range of community activities and services aligned with recognised local priorities and are a key part of the mosaic of community activity and infrastructure in Auckland.

12. The draft work programme provides a detailed list of the community leases and licences that will expire or are due for renewal over the 2018/2019 financial year. It also includes the additional leases and licences that will be deferred from the 2017/2018 financial year to the 2018/2019 financial year.

13. Once the 2018/2019 Community Facilities Work Programme is approved, staff will be able to consolidate reporting on routine matters or use the streamlined process for straight forward renewals without variations whilst focusing attention on those community leases that are more complex.

Operational maintenance work programme

14. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users

15. Community Facilities launched ‘Project 17’ in July 2017 which created new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.

16. In the 2018/2019 Community Facilities Work Programme, there are three line item dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – these contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage

· Arboriculture Maintenance Contracts – these contracts include all tree management and maintenance

· Ecological Restoration Maintenance Contracts – these contracts include pest plant and animal pest management within ecologically significant parks and reserves.

17. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

18. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

19. The draft 2018/2019 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2017 to May 2018. The views expressed by local board members during the workshop have been adopted in the attachments.

20. The Community Facilities work programme supports the achievement of the following 2017 Rodney Local Board Plan priorities:

· Communities are influential and empowered

· Our harbours, waterways and environment are cared for, protected and healthy

· We can get around easily and safely

· Parks and sports facilities that everyone can enjoy

Tauākī whakaaweawe Māori / Māori impact statement21. The 2018/2019 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

22. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2018/2019 Community Facilities Work Programme.

Ngā ritenga ā-pūtea / Financial implications

23. The proposed 2018/2019 Community Facilities work programme will see the allocation of $882,000 of the board’s locally driven initiatives capital budget, $8,460,507 of the board’s asset based services capital budget, and $6,118,208 of the board’s asset based operational budget. These amounts can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

24. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

Ngā koringa ā-muri / Next steps

25. The work programme will be implemented as part of Community Facilities usual business practice.

26. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Rodney Local Board Community Facilities 2018/2019 Work Programme	15
b ⇩	Rodney Local Board Community Leases 2018/2019 Work Programme	29

Ngā kaihaina / Signatories

Authors

Susan Quinn - Stakeholder Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Lesley Jenkins - Relationship Manager

Rodney Local Board

19 July 2018

Auckland Transport Report - Local Board Transport Capital Fund - July 2018

File No.: CP2018/12467

Te take mō te pūrongo / Purpose of the report

1. This report seeks to update the Rodney Local Board on funding available to it using its Local Board Transport Capital Fund (LBTCF) and recommends that the local board request that Auckland Transport prepare detailed designs and firm cost estimates for the construction of several footpaths using those funds.

Whakarāpopototanga matua / Executive summary

2. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects they believe are important to their communities but are not part of Auckland Transport’s work programme.

3. This report makes a number of recommendations to assist the board with allocating its remaining Local Board Transport Capital Fund.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) allocate up to $500,000 from its Local Board Transport Capital Fund towards the preparation of detailed designs and firm cost estimates for construction of the following footpaths:

i. Dairy Flat Highway, Dairy Flat, from number 1236 to number 1216 Diary Flat Highway, outside the school.

ii. State Highway 1, Wellsford, from the South end of the residential zone to Centennial Park Road, including a footpath on the bridge.

iii. Albert Road, Warkworth, from Lyttle Lane to Hudson Road.

iv. Falls Road, Warkworth, from Hudson Road to the Mansel Drive Extension.

v. Hudson Road, Warkworth, the entire length.

vi. Alice Street, Riverhead, entire length.

vii. Springs Road, Parakai, north side, from number 33 to the wharf end of the road.

b) request that Auckland Transport staff report back to a workshop of the Rodney Local Board’s Transport, Infrastructure and Environment Committee with an indication of the potential cost to construct the footpaths listed in resolution a) above, together with an indication of the potential cost to construct the following footpaths:

i. Omaha Drive, Omaha;

ii. Blue Gum Drive, Warkworth;

iii. Arthur Street, Riverhead

iv. Mahurangi East Road, Snells Beach; and

v. Hill Street, Warkworth.

c) delegate to the chairperson of the Rodney Local Board’s Transport, Infrastructure and Environment Committee the decision as to which of the footpaths listed in resolution a) above will be constructed, using the remaining funds available to the local board in its Local Board Transport Capital Fund to 30 June 2020.

Horopaki / Context

4. This report focuses on allocating the budget remaining to the Rodney Local Board in its Local Board Transport Capital Fund (LBTCF) for the current political term.

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

6. The local board has discussed the construction of footpaths on a number of previous occasions, compiling a prioritised list of those footpaths members feel would benefit the local board’s communities. The top 12 of those footpaths are shown in the list appended to this report as Attachment A.

7. At a workshop on 28 June, members discussed that the best use of the LBTCF available to them would be to request that detailed designs and firm cost estimates for construction of the first seven of those footpaths be prepared, noting that the cost of these investigations would be debited to its LBTCF, and that rough order costs be prepared for the remaining five footpaths.

Tātaritanga me ngā tohutohu / Analysis and advice

8. The LBTCF was established in 2012 at $10 million per annum, split between Auckland’s 21 local boards based on population, with the exception of Waiheke and Great Barrier Island local boards, which received two per cent and one per cent of the fund respectively.

9. Local boards have achieved significant results with their local transport projects, delivering valuable transport-related outcomes for communities across Auckland. A total of 286 projects were delivered over the five-year period 2012 – 2017.

10. At the Governing Body meeting of 28 September 2017, at which the recommendations of the Governance Framework Review Political Working Party were considered, it was agreed [GB/2017/117] that officers would investigate options for significantly increasing the LBTCF, as well as providing an assessment of options for allocating the additional funding.

11. The result of this investigation and subsequent consultation with local boards was the decision by the Governing Body to increase the region-wide LBTCF by a further $10 million per annum, distributing this sum based on Auckland Council’s Local Boards Funding Policy.

12. The Local Boards’ Funding Policy, as required under the Local Government (Auckland Council) Act 2009, was adopted in 2014 and uses an allocation methodology incorporating three factors: population (90 per cent), deprivation (five per cent) and land area (five per cent).

13. This funding policy is currently applied to locally driven initiatives funding, including the local capital fund, but was not retrospectively applied to the LBTCF.

14. The Rodney Local Board’s share of the LBTCF allocated with effect from 1 July 2018, as per the funding policy, is $1,115,764 per annum.

15. The total available in the current electoral term to the Rodney Local Board is $2,500,257. This comprises $1,384,493 (the new allocation plus current uncommitted funds) which must be allocated to projects by 30 June 2019 and an additional $1,115,764 available for 2019/2020 that may be allocated.

Funding Available from Balance of 2016-17 Budget	Funding Available from 2017-18 Budget	Funding Available from 2018-19 Budget	Funding Available from 2019-20 Budget	Current LBTCF Available
$0	$268,729	$1,115,764	1,115,764	$2,500,257
The budgets for all of these years must be allocated to projects by 30 June 2019.			The 2019-20 budget is an optional spend in the current electoral term.

16. The table below reflects the status of projects to which LBTCF has already been committed:

Status update on current of Local Board Transport Capital Fund projects
Project	Description	Current status	Has the status changed since last month’s update?	Funds allocated in current political term
399 - Great North Road, Riverhead Footpath		Completed	No	$6,732
497 - Pohutakawa to The Landing Footpath		Completed	No	$59,828
593 - Matakana Valley Road Swales		Construction Approved	Yes	$177,000

Matakana Valley Road Swales

17. Project 593, the Matakana Valley Road Swales, will be constructed during the 2018/2019 financial year in collaboration with Healthy Waters and AT’s maintenance team which has a road rehabilitation programmed.

Footpath Investigation Matakana Road, Warkworth

18. The local board requested that AT investigate options and provide rough order costs for a footpath along Matakana Road, from Melwood Drive to (approximately) Clayden Road where the proposed Matakana Link Road will intersect with Matakana Road, a distance of approximately 1.2kms (RODTP/2018/3).

19. Members Houlbrooke, Pirrie, Brewer and Johnston were advised on 19 June 2018 that this section of Matakana Road has several very difficult sections where the banks fall steeply away from the road or are above the road, making addition of a footpath difficult and expensive due to the need for retaining structures. They were also advised that:

· The current speed limit of the road is 80 km/h making any path close to the road edge a safety concern.

· The road is currently lit as a rural road with very few lights. As such additional lighting will be required if a footpath is added.

· There are several sections where stormwater flows have caused scouring and large collection infrastructure is in place. Special treatment of these areas will therefore be required. In particular, kerbing will be required in several sections where surface water channels will need to be piped or filled;

· There is an existing concrete footpath on Matakana Road extending from State Highway 1 to Melwood Drive.

20. Auckland Council staff are currently working on the Warkworth Structure Plan, which incorporates the area of Matakana Rd being considered for this new walkway. The structure plan will identify the future use of Matakana Road, including adjoining development and other possible walking and cycling connections to Warkworth. The plan will be completed in early 2019 and it would therefore be prudent to delay any decisions on new infrastructure for Matakana Road until this process is complete.

21. It should be noted that as the final nature and cross section of Matakana Road is still to be determined, any footpath estimated now and built is likely to be a ‘transition’ footpath and may need to be replaced should development of Matakana Road move forward in the short to medium term. It should also be noted that a gravel path is not considered a viable option due to gradual loss of compaction, scour and weed control issues.

22. Members were provided with the following options and rough order costs (ROC) for this footpath:

· Option 1 – Allows for kerbing only where necessary, retaining walls, some stormwater infrastructure, minimal lighting, and a hotmix footpath generally away from the road where possible.

Melwood to No. 211 Matakana Road - ROC $757,181

No. 211 Matakana Road to Clayden Road $280,761

Total $1,037,942

· Option 2 – Allows for kerbing only where necessary, retaining walls, some stormwater infrastructure, minimal lighting, and a concrete footpath generally away from the road where possible.

Melwood to No. 211 Matakana Road ROC $882,760

No. 211 Matakana Road to Clayden Road $313,053

Total $1,195,813

· Option 3 - Allows for kerbing full length, providing some additional width for cyclists, retaining walls, stormwater infrastructure, minimal lighting and a concrete footpath adjacent to the kerb.

Melwood to No. 211 Matakana Road ROC $1,612,694

No. 211 Matakana Road to Clayden Road $341,159

Total $1,953,853

23. All options include a 30% contingency that is standard at ROC stage. No allowance for relocation of underground services has been included as these are not known at this stage. Departure approval will likely be required for surface type if the hotmix footpath is selected.

24. The local board may wish to consider funding the constructions of this footpath in the future, following completion of the Warkworth Structure Plan.

Priority Footpaths for Detailed Design

25. The local board has selected a short list of twelve footpaths shown in Attachment A.

26. Members have indicated that rather than delay the start of construction longer than necessary, they would prefer to request firm cost estimates based on the detailed design of the first seven of the footpaths listed, rather than initial rough order costs. These footpaths are:

· Dairy Flat Highway, Dairy Flat, from number 1236 to number 1216 Diary Flat Highway, outside the school;

· State Highway 1, Wellsford, from the South end of the residential zone to Centennial Park Road, including a footpath on the bridge;

· Albert Road, Warkworth, from Lyttle Lane to Hudson Road;

· Falls Road, Warkworth, from Hudson Road to the Mansel Drive Extension;

· Hudson Road, Warkworth, the entire length;

· Alice Street, Riverhead, entire length; and

· Springs Road, Parakai, north side, from number 33 to the wharf end of the road.

27. Subsequent to the workshop members confirmed their intention that rough order costs be prepared for the five remaining footpaths shown on Attachment A, listed below:

· Omaha Drive, Omaha;

· Blue Gum Drive, Warkworth;

· Arthur Street, Riverhead;

· Mahurangi East Road Snells Beach; and

· Hill Street, Warkworth.

28. Initial discussions with AT’s Programme Manager for Local Boards indicates that the cost of detailed design and construction of these footpaths listed in paragraph 26 may be significant. An allocation of up to $500,000 from the local board’s TCF is therefore required to begin the process.

29. The intention is that AT staff will then provide an initial high-level estimate, rather than rough order costs, to construct each of the twelve footpaths. A Rough Order of Costs is a specific piece of internal work within AT, which takes time and requires certain resources and associated internal costs, whereas a high-level estimate can be done faster and cheaper, albeit with a less accurate cost estimate. These initial estimates will be brought back to a workshop for discussion as to which footpaths the local board wishes to proceed with using the funds remaining in its LBTCF.

30. To build further efficiency into the process, Members also agreed at the workshop to delegate decisions as to which footpaths would be constructed, based on the firm cost estimates provided by AT and the remaining available funding in its LBTCF, to a representative of the local board

31. It is suggested that Member Brewer, in his capacity as Chair of the Transport, Infrastructure and Environment Committee be given this delegation.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

32. Local board views, informed by local community engagement, were incorporated in the short list of footpath projects discussed in this report.

33. The local board will continue to be engaged with LBTCF projects as they progress via AT’s monthly update reports.

34. Any engagement with, or impact on, local communities will be assessed on a project by project basis. Sub-regional and regional impact will also be assessed on a project by project basis.

Tauākī whakaaweawe Māori / Māori impact statement

35. Any engagement with or impact on Māori will be assessed on a project-by-project basis.

Ngā ritenga ā-pūtea / Financial implications

36. The financial summary table shows the total funds available in the current political term, amount committed to date and remaining budget left.

Rodney Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$2,743,817
Amount committed to date on projects approved for design and/or construction	$243,560
Remaining Budget left	$2,500,257

37. The financial implication of the board approving recommendations a) and b) of this report is the allocation of its remaining LBTCF.

38. All recommendations in this report are subject to further analysis of financial implications.

Ngā raru tūpono / Risks

39. AT will put risk management strategies in place on a project-by-project basis.

Ngā koringa ā-muri / Next steps

40. AT will progress the decisions made by the local board as a result of this report and provide updates via the monthly reporting process.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Suggested footpath list for Local Board Transport Capital Fund	39

Ngā kaihaina / Signatories

Authors

Ellen Barrett – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Lesley Jenkins - Relationship Manager

Rodney Local Board

19 July 2018

Updated Project Lead for the Transport, Infrastructure and Environment Committee

File No.: CP2018/12101

Te take mō te pūrongo / Purpose of the report

1. To approve an updated project lead for the Rodney Local Board Transport, Infrastructure and Environment Committee

Whakarāpopototanga matua / Executive summary

2. On 15 December 2016 the Rodney Local Board approved the “Rodney Local Board Project Leads Framework” which established a project lead structure to empower members to progress local board initiatives.

3. On 18 May 2017 the Rodney Local Board Transport, Infrastructure and Environment Committee (TIEC) approved Member Pirrie as the project lead for the transport targeted rate. The terms of the project lead appointment covered the initial stages preparing the information for consultation as part of the draft Local Board Plan.

4. Now that the Local Board Plan has been adopted and the targeted rate has been approved by the Governing Body at its meeting on 28 June, the project lead appointment needs to be updated to reflect developments and move to the next stage.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) approve the updated project lead form for Member Pirrie as the project lead for transport targeted rate projects (Attachment A to the agenda report).

Horopaki / Context

5. On 15 December 2016 the Rodney Local Board approved the “Rodney Local Board Project Leads Framework” which established a project lead structure to empower members to progress local board initiatives.

6. Being a project lead allows members to pursue particular priorities and initiatives of the local board without the need to require staff or officers to meet with the entire local board in a formal setting. It is anticipated this will speed up projects while ensuring good lines of communication exist between members and that developments are reported back to the local board regularly.

7. All project leads must:

a) complete a written application to be a project lead on a particular project and present this to the relevant committee or full local board for approval

b) ensure that any application to become a project lead relates to a project set out in a departmental work programme that has been approved by the Rodney Local Board

c) include the chairperson(s) in all correspondence relating to the project/initiative for which they are the project lead

d) operate under a ‘no surprises’ policy with chairperson(s) and notify them immediately of any issues, conflicts or any other problems with the project

e) report regularly to the full board or committee that appointed them a project lead on their activities in a defined project leads reporting time at workshops

f) involve other local board members where they deem necessary

g) act responsibly at all times.

h) treat all council and agency staff with respect

i) adhere to the terms of their project lead appointment at all times.

8. Project leads must not

a) approve any expenditure

b) imply or promise that the local board or council will commit to any future expenditure

c) make landowner approval for any project to proceed or confirm the details of any final placement or design of any structure

d) sign off on a project as complete

e) change the scope of a project from what was agreed to in the project lead appointment.

9. The local board or committee that appoints a project lead may grant the project lead additional powers as it sees fit.

10. On 16 February 2017 the Rodney Local Board approved terms of reference for the Transport, Infrastructure and Environment Committee (TIEC) which allow for individual members to be appointed by the committee as project leads to pursue specific priorities or initiatives relevant to the committee. In all instances, the full local board has the same powers and responsibilities as each of its committees.

11. On 18 May 2017 the Rodney Local Board Transport, Infrastructure and Environment Committee (TIEC) approved Member Pirrie as the project lead for the transport targeted rate. The terms of the project lead appointment covered the initial stages preparing the information for consultation as part of the draft Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The original project lead appointment had the purpose of “enabling the Board to have a number of targeted rates options for transport infrastructure to present at the Local Board Plan consultation”.

13. The Rodney Local Board Plan 2017 was subsequently approved in September 2017, and the Rodney Local Board Transport Targeted Rate was approved by the local board and the Governing Body in May and June 2018 respectively. Accordingly, the existing project lead appointment needs to be updated.

14. Member Pirrie has requested to remain as project lead for the transport targeted rate, with a renewed focus on helping to develop the detailed transport options to enable the delivery of the transport projects selected by the local board using their transport targeted rate. An updated project lead is attached as Attachment A to the agenda.

15. The updated project lead brings the appointment up to date to reflect the recently adopted plans while maintaining the benefits that exist with having a primary point of contact with Auckland Transport that can reflect the local board’s views and preferences as transport projects are developed in the coming months.

16. The options available to the local board in this instance include:

· Approve the project lead request

· Amend and approve the project lead request as the local board requires

· Do not approve the project lead request

17. It is recommended that the project lead is approved as it is a continuation of the projects and project lead following approval of the targeted rate. To not approve the project lead would result in a potential delay in the development and delivery of targeted rate projects.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The local board has previously approved Member Pirrie as project lead for this very issue and this updated project lead appointment reflects the plans that the local board (and the Governing Body) have adopted over the course of the Long-term Plan 2018-2028.

Tauākī whakaaweawe Māori / Māori impact statement

19. This updated project lead has no direct impact on Maori. The Rodney Local Board will continue to engage with iwi to ensure that the project leads takes into account the views of Maori.

Ngā ritenga ā-pūtea / Financial implications

20. There are no financial implications associated with this update project lead as the project lead does not have any financial delegation

Ngā raru tūpono / Risks

21. If the updated project lead is not approved there may be a risk caused by delays with a need for Auckland Transport to liaise with the full local board at all times. While decisions can only be made by the local board, the additional time taken to liaise and delay progress may add up over time.

Ngā koringa ā-muri / Next steps

22. If approved, Auckland Transport will be advised of the updated project lead and invited to liaise with Member Pirrie regarding the development of projects under the transport targeted rate.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Updated Project Lead Form	45

Ngā kaihaina / Signatories

Authors	Jonathan Hope - Local Board Advisor - Rodney
Authorisers	Kathryn Martin – Senior Local Board Advisor

Rodney Local Board

19 July 2018

New road name in the Ferndale Estate Limited subdivision at 99 Great North Road, Warkworth

File No.: CP2018/12203

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Rodney Local Board for a new road name and extension of an existing name in the Ferndale Estate Limited subdivision at 99 Great North Road, Warkworth.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The applicant, Ferndale Estate Limited, has submitted the following preferred name for the road serving the new subdivision at 99 Great North Road, Warkworth.

Preferred Name	Meaning
Wikitoria Lane	Victoria

4. No alternative names were provided.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) approve the new road name of Wikitoria Lane and the extension of the existing Victoria Street in the Ferndale Estate Limited subdivision at 99 Great North Road, Warkworth , in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A to the agenda report.

Horopaki / Context

5. The subdivision into 28 residential sites at Warkworth has been approved and the council reference is BUN60302555.

6. A condition of the subdivision consent was to suggest to council names for the new road.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

8. Auckland Council’s road naming criteria typically require that road names reflect

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area

9. The applicant’s preferred name for the road is Wikitoria Lane. Wikitoria is the Maori translation for Victoria and so there is a link between the proposed name and the adjacent Victoria Street. Victoria Street has now been extended and it would therefore be logical for the extension also be called Victoria Street.

10. The applicant has contacted Ngati Manuhiri who supported Wikitoria Lane.

11. The officer acknowledges that where possible the use of Maori names is encouraged in the Auckland Plan. The name is in accordance with this initiative.

12. Land Information New Zealand has confirmed that the proposed road name is unique and acceptable.

13. The proposed name is deemed to meet the council’s road naming guidelines and the officer’s recommendation is to approve this name.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

15. The applicant has consulted with local iwi, Ngati Manuhiri, who has supported the name of Wikitoria Lane.

Ngā ritenga ā-pūtea / Financial implications

16. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

17. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

18. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Wikitoria Lane Locality Map	51
b ⇩	Wikitoria Lane Scheme Plan	53

Ngā kaihaina / Signatories

Authors

Frank Lovering – Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Relationship Manager

Rodney Local Board

19 July 2018

New road names in the Matura Childcare Subdivision Limited subdivision at 114 Matua Road, Huapai

File No.: CP2018/12490

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Rodney Local Board for new road names and the extension of three named roads in the Matua Childcare Subdivision Limited subdivision at 114 Matua Road, Huapai.

Whakarāpopototanga matua / Executive summary

3. The applicant, Matua Childcare Subdivision Limited, has submitted the following preferred name and alternative names for a road serving the new subdivision at 114 Matua Road, Huapai.

Preferred Name	Meaning
Goodfield Street	Good harvest time
Alternative Name	Meaning
Paihere Street	Together
Te Rangi Street	Sky

4. Three existing roads, Raymond Grace Avenue, Will Street and Josh Road have been extended and it is proposed to retain these names for the extended portions.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) approve the new road name of Goodfield Street and the extensions to Raymond Grace Avenue, Will Street and Josh Road for the Matua Childcare Subdivision Limited subdivision at 114 Matua Road, Huapai, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A to the agenda report.

Horopaki / Context

5. The subdivision of 53 residential sites at Huapai has been approved and the council reference is BUN60306110.

6. A condition of the subdivision consent was to suggest to council names for the new roads.

Tātaritanga me ngā tohutohu / Analysis and advice

8. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area.

9. The applicant’s preferred name for the main road is Goodfield Street, the word ‘Goodfield’ representing the harvest of a family’s hard work throughout the years. The term ‘Goodfield’ can also refer to a community that will be comprised of those who would like to make their life better through their own ability. This in turn can also encourage future members of the community to share each other’s experience, help one other, and make the community feel like a large family.

10. The alternative name, Paihere Street, has a meaning of ‘together’ and the developer would like to bring our people and land together with love.

11. The other alternative name, Te Rangi Street, has a meaning of ‘sky’. New Zealand is famous for its purity, and its natural and protected environment. As one of the most important cities in the country, Auckland encourages people to protect this precious legacy passed down from the pioneers and nature. The term, Te Rangi, serves to remind future residents to keep our environment clean and green.

12. The applicant has contacted several iwi and Nga Maunga Whakahii o Kaipara (Ngati Whatua o Kaipara) has responded and said they have forwarded this request to their kaumatua for approval or suggestions. Four weeks have passed and no further comment has been received.

13. The officer acknowledges that where possible the use of Maori names is encouraged in the Auckland Plan. In this instance, where there is only one road that requires a new name, the officer supports the applicant’s preference of Goodfield Street and also that the extensions of Josh Road, Will Street and Raymond Grace Avenue retain these names.

14. Land Information New Zealand has confirmed that all of the proposed road names are unique and acceptable.

15. The proposed names are deemed to meet the council’s road naming guidelines and the officer’s recommendation is to approve Goodfield Street and also the current names for the extended portions of those existing roads.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. Decision making for road names is the responsibility of the local board and this report seeks a decision from the local board on the naming of one new road and the extension of three roads.

Tauākī whakaaweawe Māori / Māori impact statement

17. The applicant has consulted with local iwi and Ngati Whatua o Kaipara who forwarded the request to their kaumatua for approval or suggestions, to date no further comment has been received.

Ngā ritenga ā-pūtea / Financial implications

18. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

19. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

20. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Scheme Plan	59
b ⇩	Locality Plan	61

Ngā kaihaina / Signatories

Authors

Frank Lovering – Senior Subdivision Advisor

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Relationship Manager

Chairperson	Beth Houlbrooke
Deputy Chairperson	Phelan Pirrie
Members	Brent Bailey
	Tessa Berger
	Cameron Brewer
	Louise Johnston
	Allison Roe, MBE
	Colin Smith
	Brenda Steele

Authors	Raewyn Morrison - Local Board Democracy Advisor
Authorisers	Lesley Jenkins - Relationship Manager

Authors	Beth Houlbrooke – Local Board Chairperson
Authorisers	Lesley Jenkins - Relationship Manager