2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
4 Confirmation
of Minutes
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That the Rodney Local Board Parks and Recreation Committee:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 17 May 2018, as a true and correct
record.
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5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Rodney Local Board Parks and Recreation
Committee. This means that details relating to deputations can be included in
the published agenda. Total speaking time per deputation is ten minutes or as resolved
by the meeting.
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8.1 Punganui
Station Park and Greenway Trust
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Te take mō te
pūrongo / Purpose of the report
1. Ant
Woodward will be in attendance to give an update on current progress on
Punganui Station Park and Greenway Trust. He will speak about the local and
broader aspirations and give an update on feasibilities and related matters.
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Ngā tūtohunga / Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) thank
Mr Woodward for his presentation on Punganui Station and Greenway Trust.
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8.2 Helensville
Art Centre
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Te take mō te
pūrongo / Purpose of the report
1. Pauline
Denton of Helensville Art Centre will be in attendance to give an update on
activities at the art centre.
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Ngā tūtohunga / Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) thank
Ms Denton for her update on activities at the Helensville Art Centre.
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9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
At the close of
the agenda no requests for public forum had been received.
10 Extraordinary
Business
Section 46A(7) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“An item that is not on the agenda for a meeting may be dealt
with at that meeting if-
(a) The
local authority by resolution so decides; and
(b) The
presiding member explains at the meeting, at a time when it is open to the
public,-
(i) The reason why
the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the Local Government Official Information and
Meetings Act 1987 (as amended) states:
“Where an item is not on the agenda for a meeting,-
(a) That item
may be discussed at that meeting if-
(i) That
item is a minor matter relating to the general business of the local authority;
and
(ii) the
presiding member explains at the beginning of the meeting, at a time when it is
open to the public, that the item will be discussed at the meeting; but
(b) no
resolution, decision or recommendation may be made in respect of that item
except to refer that item to a subsequent meeting of the local authority for
further discussion.”
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Rodney Local
Board Parks and Recreation Committee
19 July 2018
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Public
notification of Auckland Council’s intention to grant a new community
lease to Omaha Beach Bowling Club Incorporated
File No.: CP2018/12572
Te take mō te pūrongo / Purpose of the report
1. To
seek approval to publicly notify Auckland Council’s intention to grant a
new community lease to Omaha Beach Bowling Club Incorporated for the land it
occupies on the corner of Omaha Drive and North West Anchorage, Omaha.
Whakarāpopototanga matua / Executive summary
2. In
1993, the Omaha Beach Bowling Club Incorporated entered into a community lease
with the former Rodney District Council. Although the
term of the lease has expired, it continues on a month-to-month
basis on its original terms and conditions.
3. The
club has formally applied to council for a new community lease for portions of
the following two land parcels it occupies at the corner of Omaha Drive and
North West Anchorage as follows:
· Lot 680 DP 142129
· Lot 1 DP 166169
4. As
the above two parcels of land are subject to the requirements of the Local
Government Act 2002, Auckland Council must publicly notify and engage with iwi
on its intention to grant the proposed new community lease.
5. This
report recommends that the Rodney Local Board Parks and Recreation Committee
approve the public notification of Auckland Council’s intention to grant
a new community lease to the club. The proposed terms and conditions would be
in accordance with the Auckland Council Community Occupancy Guidelines 2012.
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Ngā tūtohunga / Recommendation/s
That the Rodney Local Board
Parks and Recreation Committee:
a) approve
the public notification of Auckland Council’s intention to grant Omaha
Beach Bowling Club Incorporated a new community lease to be issued under the
Local Government Act 2002 for portions of Lot 680 DP 142129 and Lot 1 DP
166169 at the corner of Omaha Drive and North West Anchorage, Omaha
(Attachment A to the agenda report).
b) nominate
a hearings panel to consider and decide on any submissions or objections
received following the public notification process.
c) note
that the terms of the proposed new community lease would be:
· term – 10
years commencing from the date of final local board approval and subject to
the outcomes of the public notification process with one 10 year right of
renewal
· rent - $1.00 plus
GST per annum if demanded.
d) note
that all other terms and conditions of the proposed new community lease would
be in accordance with the Auckland Council Community Occupancy Guidelines
July 2012.
e) request
that council staff report back to the local board following public
notification for a decision or final approval of the proposed community
lease.
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Horopaki / Context
6. This
report considers the leasing issues with respect to the club’s occupation
of portions of two parcels of land at Omaha.
7. The
Rodney Local Board Parks and Recreation Committee is the allocated authority
relating to local, recreation, sport and community facilities, including
community leasing matters.
Tātaritanga me ngā tohutohu / Analysis and advice
Land,
area occupied and existing community lease
8. The
club occupies land located on the corner of Omaha Drive and North West
Anchorage , Omaha. The land is held in fee simple by Auckland Council under the
Local Government Act 2002. The club’s improvements straddle portions of
two land parcels as follows:
· Lot 680 DP 142129 comprising 1.1821
hectares
· Lot 1 DP 166169 comprising 2211
square metres
9. In
1993, Omaha Beach Bowling Club Incorporated entered into a community lease with
the former Rodney District Council. The lease commenced on 1 December 1993 and
provided for one term of 19 years effecting final expiry 30 November
2012. The existing lease has continued to hold over on a month-to-month
basis on its original terms and conditions.
10. Until
November 2017, the two land parcels comprised the ‘Omaha Reserve’
being an unclassified local purpose reserve subject to the provisions of the
Reserves Act 1977. During 2017, council staff undertook the statutory processes
to successfully revoke the reserves status from the land parcels, thus the
parcels reverted to being held under the Local Government Act 2002.
11. The purpose
of the revocation was to legally permit the activities of the community lessees
occupying portions of the Omaha Reserve (the bowling club, tennis club and golf
clubrooms, café, offices and proshop space shared with the community
centre).
Public
notification and iwi engagement
12. In accordance
with section 138 of the Local Government Act 2002 any lease or licence for a
term in excess of six months must be publicly notified. This applies to the
club’s application for a new community lease at Omaha. Similarly,
engagement with mana whenua identified as having an interest in land in the
Rodney Local Board area is required under Section 81 of the Act (Attachment B
to the agenda report).
13. The public
notification process will involve the publishing of an advertisement about the
lease proposal in relevant local papers. Public are invited to
make submissions and or objections and are allowed one calendar month to submit
these and advise whether they wish to be heard. This may lead to a hearing
process.
The
club
14. The Omaha
Bowling Club Incorporated was incorporated under the Incorporated Societies Act
1908 on 5 April 1993. The club subsequently changed its name to the Omaha Beach
Bowling Club Incorporated on 3 July 2007.
15. The club is
affiliated to Bowls North Harbour Incorporated and Bowls New Zealand
Incorporated.
16. The
club’s current membership is 60, its fees are $50.00 for first year
bowlers and $120.00 per annum for full membership. The club encourages the
local Bridge and Mahjong clubs to utilise its facilities when the bowling club
isn’t in occupation.
17. The
club’s improvements comprise clubrooms (which include a lounge, kitchen,
secretarial area and toilets), outdoor area and bowling greens. All the
club’s improvements are well maintained and managed.
18. The club is planning to undertake works to
renew its greens and upgrade its building during the near future. Having a new
community lease would provide the club with leverage to seek funding
opportunities to assist with its planned works.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
19. At its
business meeting of 15 June 2017, the Rodney Local Board resolved to approve
the 2017/2018 community leasing work programme (resolution number RD/2017/102).
This project is included in the work programme.
20. The
recommendations within this report support the Rodney Local Board Plan 2017
outcomes for:
· communities
are influential and empowered
· parks
and sports facilities that everyone can enjoy.
Tauākī whakaaweawe Māori / Māori impact
statement
21. Engagement
with iwi identified as having an interest in land in the Rodney Local Board
geographical area will be undertaken about the proposal.
22. Engagement
will involve:
· email contact
containing detailed information and inviting iwi representatives to hui and or
for a Kaitiaki site visit to comment on any spiritual, cultural or
environmental impact with respect to the proposal
· a presentation at an
upcoming mana whenua north-west forum, held at Orewa on a monthly basis.
Ngā ritenga ā-pūtea / Financial implications
23. The costs associated with public notification and engagement with
iwi about council’s intention to grant a new community lease is
approximately $1000.00. This cost will be borne by the Community Facilities
Department. Should there be a hearing process this may incur additional cost.
Ngā raru tūpono / Risks
24. Should the
Rodney Local Board resolve not to grant a new community lease to the club, this
decision may:
· affect
the club’s ability to leverage funding to ensure its financial
sustainability as required to meet its ongoing asset management plans
· increase
Auckland Council’s maintenance and renewal responsibilities in terms of
the club’s improvements.
Ngā koringa ā-muri / Next steps
25. Council
staff will engage with iwi and place an advertisement about the lease
proposal in relevant local papers.
26. Council
staff will subsequently report back to the local board for a decision on the
public notification process or final approval of the community lease.
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩ 
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GIS aerial view of the site
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13
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b⇩ 
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Relevant sections of the Local Government Act 2002
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15
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Ngā kaihaina / Signatories
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Authors
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Karen Walby - Lease Advisor
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Authorisers
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Rod Sheridan - General Manager Community Facilities
Lesley Jenkins - Relationship Manager
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