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Upper Harbour
Local Board
19 July 2018
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1 Welcome
2 Apologies
Secretarial Note: Standing Order 3.3.1 allows members of the local board or its
committees the right to attend meetings by means of an electronic link, provided
conditions of the standing orders are met.
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no
extraordinary business.
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11
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Minutes of the Upper Harbour Local Board
meeting held Thursday, 21 June 2018
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The open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday,
21 June 2018, are attached at item 12 of the agenda for the
information of the board only are confirmed under item 4 of the agenda.
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12
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2018/2019 Upper Harbour Local Board
Community Facilities work programme
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The Work Programme Lead for Community
Facilities and Lead Financial Advisor were in attendance to address the board
in support of this item.
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Resolution
number UH/2018/78
MOVED by Deputy Chairperson L Whyte, seconded
by Member B Neeson:
That the
Upper Harbour Local Board:
a) approve the 2018/2019 Upper Harbour Local Board Community
Facilities work programme, as detailed in Attachments A and B to the agenda
report.
b)
request that a locally driven
initiatives operations budget item, for investigation and design project
scoping, to the value of $25,000, be included in the Community Facilities
work programme.
CARRIED
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13
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Formalise naming at Albany Community Hub and
House, Headquarters and Sunderland Lounge
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Resolution
number UH/2018/79
MOVED by Chairperson M Miles, seconded by Member B
Neeson:
That the Upper
Harbour Local Board:
a) approve
naming of the Albany Community Hub precinct (including the
facility currently referred to as Albany House) at 575 Albany Highway, Albany
as ‘Albany Community Hub - Te Pokapū
ā-Hapori o Ōkahukura’.
CARRIED
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Resolution
number UH/2018/80
MOVED by Chairperson
M Miles, seconded by Member B Neeson:
That the Upper Harbour
Local Board:
b) approve naming of the main Albany Community Hub / whare (opened in 2017) as Te Hākaiaraara.
CARRIED
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Resolution
number UH/2018/81
MOVED by Chairperson
M Miles, seconded by Member B Neeson:
That the Upper Harbour
Local Board:
c) approve
naming for venue for hire rooms at Albany Community Hub after apple varieties
historically associated with the Albany area as follows:
i. Hub -
Main Hall: Fruit Growers
ii. Hub -
Meeting Room 1: The Albany Beauty
iii. Hub - Meeting
Room 2: Braeburn
iv. Hub - Consultation
Room: Gravenstein
v. House
- Main Hall: The Albany House
d) approve
naming of the two facilities at Hobsonville Point, as
‘Headquarters’ and ‘Sunderland Lounge’ respectively.
e) approve
naming for the venue for hire rooms at Headquarters after RNZAF planes
historically associated with the area as follows:
i. Room 1:
Catalina
ii. Room 2: Baffin
iii. Room 3: Tiger
Moth
iv. Room 4: Gypsy Moth
v. Rooms 3 &
4 (combined as one bookable space): de Havilland
vi. Room 5: Iroquois
vii. Room 6: Sioux
viii. Rooms 5 & 6
(combined as one bookable space): Bell
f) approve
naming of rooms at Sunderland Lounge after RNZAF aircraft historically
associated with the area as follows:
i. Main
Hall: Sunderland
ii. Side Room 1:
Oxford
iii. Side Room 2:
Walrus
g) request
that a staff work with Te Kawerau a Maki, through Te Waka
Anga Mua ki Uta, to identify a Māori name
for the following community places:
i. Headquarters
located at 214 Buckley Avenue, Hobsonville Point
ii. Sunderland
Lounge located at 5 Marine Parade, Hobsonville Point.
CARRIED
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Secretarial Note: Under Standing Order 1.9.7 Member U
Balouch requested that her dissenting vote on a) be recorded.
Secretarial Note: The lease arrangements for The
Albany Community Hub will be discussed and considered at a future meeting of
the board.
Chairperson M Miles left the meeting at 10.21am.
Chairperson M Miles returned to the meeting
at 10.23am.
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16
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Record of the Upper Harbour Local Board
workshops held on Thursday 14 and 28 June, and 5 July 2018
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Resolution
number UH/2018/84
MOVED by Member N Mayne, seconded by Deputy Chairperson L
Whyte:
That the Upper
Harbour Local Board:
a) receive
the record of the Upper Harbour Local Board workshops held on Thursday 14 and
28 June, and 5 July 2018 (refer to Attachments A, B, and C of the agenda
report).
CARRIED
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18 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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19 Procedural
motion to exclude the public
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Resolution
number UH/2018/86
MOVED by Deputy Chairperson L Whyte, seconded
by Member N Mayne:
That the
Upper Harbour Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Acquisition
of land for open space - Whenuapai
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h) -
The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report identifies land the council seeks to acquire for
open space purposes.
s7(2)(i) -
The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report identifies land the council seeks to acquire for
open space purposes.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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10.39pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
restatementS
It was resolved
while the public was excluded:
11.01 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Upper Harbour Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
