I hereby give notice that an ordinary
meeting of the Weed Management Political Advisory Group will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Wednesday, 4
July 2018
1.00pm
Meeting Room
1
Level 26, 135 Albert Street
Auckland
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Weed Management Political Advisory Group
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Cr Penny Hulse
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Members
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Brent Bailey, Rodney
Local Board member
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Deputy Mayor Cr Bill Cashmore
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Mike Cohen, QSM, JP, Devonport-Takapuna Local Board member
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Sandra Coney, QSO, Waitākere Ranges
Local Board member
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Cr Alf Filipaina
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Cr Hon Christine Fletcher, QSO
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Danielle Grant, Kaipātiki
Local Board member
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Nicholas Mayne, Upper
Harbour Local Board member
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Cr Sharon Stewart, QSM
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Paul Walden, Waiheke
Local Board Chair
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Cr John Watson
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IMSB Member Glenn Wilcox
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Maea Petherick
Senior Governance Advisor
28 June 2018
Contact Telephone: (09) 890 8136
Email: maea.petherick@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Weed
Management Political Advisory Group
04 July 2018
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Updated Terms
of Reference for the Weed Management Political Advisory Group for the 2016-2019
term 7
6 Update on
implementation of the Weed Management Policy 13
7 Recommendations
of Best Practice Reference Group meeting in March 2018 and update on
implementation 23
8 Community
Empowerment 29
9 Consideration
of Extraordinary Items
An apology from
Cr C Fletcher has been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other external
interest they might have.
3 Confirmation
of Minutes
There are no
minutes to confirm.
4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Weed
Management Political Advisory Group
04 July 2018
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Updated
Terms of Reference for the Weed Management Political Advisory Group for the
2016-2019 term
File No.: CP2018/11537
Te take mō te pūrongo / Purpose of the report
1. To
approve the updated Terms of Reference for the Weed Management
Political Advisory Group for the 2016-2019 term.
Whakarāpopototanga matua / Executive summary
2. On
7 March 2018 members of the Weed Management Political Advisory Group agreed
that meetings would be open to the public.
3. The
Terms of Reference for the political advisory group have been amended to
reflect this change and are shown in Attachment A.
4. The
Terms of Reference have also been amended to reflect the policy, which states
that Political Advisory Group meetings should be held at least twice a year.
5. There is potential for meetings to be held more frequently if
significant changes occur to the council’s weed management approach or
there is an issue of high political or community interest to be discussed.
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Ngā tūtohunga / Recommendation
That the Weed Management
Political Advisory Group:
a) approve
the updated Terms of Reference for the 2016-2019 term.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩ 
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Updated Terms of Reference for the Weed Management Political
Advisory Group (July 2018)
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9
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Ngā kaihaina / Signatories
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Author
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Jenny Gargiulo, Senior Environmental Quality Assurance
Specialist
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Authoriser
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Barry Potter - Director Infrastructure and
Environmental Services
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Weed
Management Political Advisory Group
04 July 2018
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Weed
Management Political Advisory Group
UPDATED Terms of Reference (July 2018)
1. Introduction
The Weed Management Political Advisory
Group was established in accordance with a resolution of the Regional Strategy
and Policy Committee at its meeting on 2 July 2015 (resolution
number REG/2014/120).
The governing body members of the Weed
Management Political Advisory Group were appointed by Mayor Phil Goff on 8
February 2017. The mayor signaled that the appointment of local board members
to the advisory group was to be determined at the 13 February 2017 Local Board
Chairs’ Forum, and that membership from the Independent Māori
Statutory Board would be requested via memorandum.
These Terms of Reference outline the
structure, purpose and objectives, and protocols of the Weed Management
Political Advisory Group. Members are expected to abide by these Terms of
Reference, as well as the Code of Conduct for Elected Members of Auckland
Council.
2. Purpose
and Objectives
1. The purpose of the Weed Management Political Advisory Group is to
provide governance and oversee
the implementation of the Weed Management Policy 2013.
The
specific objectives of the Weed Management Political Advisory Group are to:
a) ensure robust decision-making which takes
account of both community and technical considerations
b) audit the performance of the
weed management policy and all relevant operational programme.1
3. Membership
The Weed Management Political Advisory
Group comprises 13 members, including:
· Councillor Penny Hulse (Chair)
· Brent Bailey – Rodney Local Board member
· Deputy Mayor Bill Cashmore
· Mike Cohen – Devonport-Takapuna Local Board member
· Sandra Coney – Waitākere Ranges Local Board
member
· Councillor Alf Filipaina
· Councillor Christine Fletcher
· Danielle Grant – Kaipātiki Local Board member
· Nicholas Mayne – Upper Harbour Local Board member
· Councillor Sharon Stewart
· Paul Walden – Waiheke Local Board member
· Councillor John Watson
· Independent Māori Statutory Board Member Glenn Wilcox
4. Governance
a) The
chairperson of the Weed Management Political Advisory Group will be the chair
of the Environment and Community Committee, being Councillor Penny Hulse.
b) The
deputy chairperson of the Weed Management Political Advisory Group will be
elected by the members.
c) The
Weed Management Political Advisory Group will aim to reach consensus on all of
topics of discussion at meetings. However, if this is not possible, the
recommendations of the group to the Environment and Community Committee will
also record minority views.
d) At
times, as required, the views of the members of the Weed Management Political
Advisory Group may be sought by staff through means other than meetings, such
as by phone or email.
5. Administration
a) Meeting schedule
Meetings will be
scheduled at least twice a year for staff to seek feedback from the Weed
Management Political Advisory Group on key decisions relating to implementation
of the policy.
b) Communications between Weed Management Political
Advisory Group members
Most
communications will be conducted via email or telephone numbers unless
otherwise agreed.
c) Agendas and minutes
Meeting agendas
and supporting documents will be distributed at least two working days prior to
the scheduled Weed Management Political Advisory Group meetings. Minutes will
be circulated to members as soon as possible following scheduled meetings. Hard
copies will be made available at or in advance of the meeting upon request.
d) Members’ attendance
Apologies for
non-attendance should be communicated in advance of the meeting to:
Tam White –
Senior Governance Advisor
Phone: 09 890
8156
Email:
Tam.White@aucklandcouncil.govt.nz
If a meeting is
cancelled at short notice (less than 24 hours prior to the scheduled meeting),
members will be contacted directly by phone.
Members must accept
the consensus reached by the rest of the Weed Management Political Advisory
Group if they cannot attend a meeting.
e) Other matters
Weed Management
Political Advisory Group meetings will be open to the public.
At the
discretion of the chairperson, councillors, local board members, and
Independent Māori Statutory Board members who are not members of the Weed
Management Political Advisory Group may attend meetings and participate in
discussions, although their views will not be reflected in recommendations to
the Environment and Community Committee, except by consensus of the Weed
Management Political Advisory Group.
6. Media
Enquiries and Public Communications
a) Media enquiries
Auckland
Council’s Communication and Engagement department will work with other
council staff (including staff from council-controlled organisations) and the
chairperson to ensure clear and consistent responses to any media requests
received.
The collective
views of the Weed Management Political Advisory Group will be represented by
the chairperson (or in their absence, the deputy chairperson, however this role
may be delegated to other Weed Management Political Advisory Group members or
senior staff at the discretion of the chairperson).
b) Public and internal communications
Staff will
ensure that members of the Weed Management Political Advisory Group are kept
well informed as to implementation of the weed management policy through
detailed updates. Members of the Weed Management Political Advisory Group will
also be given advance warning of any public communications so that they are
well briefed to answer any enquiries they may receive from members of the
public.
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Weed Management
Political Advisory Group
04 July 2018
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Update on implementation of the Weed
Management Policy
File No.: CP2018/11543
Te take mō te pūrongo / Purpose of the report
1. To
note an update on the ongoing implementation of the Weed Management Policy
across council.
Whakarāpopototanga matua / Executive summary
2. An
update on the ongoing implementation of the Weed Management Policy was
presented to the Environmental and Community Committee meeting on 10 April 2018
and is shown in Attachment A.
3. The
memo outlines the activities associated with implementation of the work
programme for the Weed Management Policy from November 2017 to April 2018.
Highlights included
· Auckland
Council units are reporting on agrichemical use across the council family. An
annual report on agrichemical use by board area will be provided after July
2018.
· A
vegetation management trial has been developed to assess different weed
management methodologies at the Auckland Botanic Gardens.
· Work
is underway to ensure continued best practice in vegetation management and pest
plant control.
· Education
and support for community conservation groups through programmes in regional
and local parks, Pest Free Auckland and targeted support to groups working on
private land.
4. Overall,
implementation of the policy is continuing across the council family with a
focus on achieving best practise and ongoing improvements in weed management.
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Ngā tūtohunga / Recommendation
That the Weed Management
Political Advisory Group:
a) note
the update on the implementation of the Weed Management Policy.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Update on implementation of the Weed Management Policy
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15
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Ngā kaihaina / Signatories
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Author
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Jenny Gargiulo, Senior Environmental Quality Assurance
Specialist
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Authoriser
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Barry Potter - Director Infrastructure and
Environmental Services
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Weed
Management Political Advisory Group
04 July 2018
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Weed Management
Political Advisory Group
04 July 2018
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Recommendations of Best Practice
Reference Group meeting in March 2018 and update on implementation
File No.: CP2018/11539
Te take mō te pūrongo / Purpose of the report
1. To
note the recommendations of the Best Practice Reference Group
in relation to weed management at their meeting held 28 March 2018 and receive
presentations on council’s implementation of the Weed Management Policy.
Whakarāpopototanga matua / Executive summary
2. The
establishment of a Best Practice Reference group is detailed within the action
plan of the Weed Management Policy.
3. This
states that the council should develop a best practice group for weed
management, which ‘will comprise of senior technical staff from the
council and its CCOs, relevant external parties and independent national and/or
international experts.’
4. In
March 2018 the first Best Practice Reference Group meeting of the year was
held. A summary of the discussion and the group’s recommendations are
included in the April Weed Management Newsletter shown in Attachment A.
5. Highlights
of the group’s recommendations include:
- support of more investment and coordination across council on
biocontrol programs for weed control.
- ongoing investigation of thermal technology, electro, hotwater,
steam and hot foam for weed control by council.
- the restricted use by council of glyphosate formulations containing
polyoxyethylene tallow amine (commonly known as POEA) a surfactant with known
toxic effects on aquatic organisms.
- endorsement of council support of community groups for conservation
outcomes.
6. The
implementation of the group’s recommendations on glyphosate formulations
with POEA and thermal technology will be progressed as part of the forward work
programme for implementation of the Weed Management Policy.
7. Presentations
will be provided to the political advisory group on 4 July on implementation of
the Weed Management Policy through use of biocontrols and community group
engagement.
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Ngā tūtohunga / Recommendations
That the Weed Management
Political Advisory Group:
a) note
the update on the recommendations of the Best Practice
Reference Group meeting held on 28 March 2018 shown in Attachment A of the
report.
b) receive
the presentations on use of biocontrols and community group engagement.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Collective Innovation: A quarterly update on the Weed
Management Policy
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25
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Ngā kaihaina / Signatories
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Author
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Jenny Gargiulo, Senior Environmental Quality Assurance
Specialist
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Authoriser
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Barry Potter - Director Infrastructure and
Environmental Services
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Weed
Management Political Advisory Group
04 July 2018
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Weed Management
Political Advisory Group
04 July 2018
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Community Empowerment
File No.: CP2018/11731
Te take mō te pūrongo / Purpose of the report
1. To
provide an opportunity to receive input from Hana Blackmore, from the Weed
Management Advisory group on community empowerment to reduce agrichemical in
the road corridor.
2. Options
for mechanisms and communication channels to support this engagement are
currently being considered by council.
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Ngā tūtohunga / Recommendation/s
That the Weed Management
Political Advisory Group:
a) note
the input from Hana Blackmore, Weed Management Advisory Group on community
empowerment to reduce agrichemical in the road corridor.
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Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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Jenny Gargiulo, Senior Environmental Quality Assurance
Specialist
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Authoriser
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Barry Potter - Director Infrastructure and
Environmental Services
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