Whau Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Whau Local Board held in the Whau Local Board Office, 31 Totara Avenue, New Lynn on Wednesday, 25 July 2018 at 6.00pm.

 

present

 

Chairperson

Tracy Mulholland

 

 

 

Deputy Chairperson

Susan Zhu

 

 

 

Members

Derek Battersby, QSM, JP

 

 

 

 

Catherine Farmer

 

 

 

 

Te'eva Matafai

 

 

 

 

David Whitley

 

 

 

 

ABSENT

 

Member

Duncan Macdonald, JP

 

 

 

ALSO PRESENT

 

 

Councillor Ross Clow

 

 

 

 

 

 

 

 

 

 


Whau Local Board

25 July 2018

 

 

 

1          Welcome

 

Chairperson Mulholland opened the meeting and welcomed everyone present.

 

 

2          Apologies

  

Resolution number WH/2018/79

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)        accept the apology from member Duncan Macdonald for absence.

CARRIED

 

 

3          Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Whau Local Board.

 

Board Member

Organisation / Position

Tracy Mulholland

·     New Lynn Business Association – Business Associate/Contractor

Susan Zhu

·         Chinese Oral History Foundation – Committee member

·         The Chinese Garden Steering Committee of Auckland – Board Member

Derek Battersby

·         Whau Coastal Walkway Environmental Trust –Trustee

·         New Lynn Tennis Club – Patron

·         West Lynn Gardens – Patron

·         Tag Out Trust – Deputy Chairman

·         New Lynn Bowling Club - Patron

·         New Lynn RSA - Member

Catherine Farmer

·         Avondale-Waterview Historical Society – Member

·         Blockhouse Bay Historical Society – Member

·         Portage Licensing Trust – Trustee

·          Blockhouse Bay Bowls – Patron

·         Forest and Bird organisation - Member

Duncan Macdonald

·         Avondale Business Association – Chairman

·         Avondale Community Society – Chairman

·         Avondale RSA – Treasurer

·         Avondale-Waterview Historical Society - Member

·         Avondale Jockey Club – Member

Te’eva Matafai

·         Pacific Events and Entertainment Trust - Co-Founder

·         Miss Samoa NZ - Director

·         Malu Measina Samoan Dance Group - Director/Founder

·         Pasifika Festival ATEED - Samoa Village Coordinator

·         Aspire Events – Director

David Whitley

·         Rosebank Business Association - Member

·         Pathways to the future  - Past trustee

·         REINZ - Member

·           Don Oliver Youth Sports Foundation  - Past trustee

·           Chamber of Trade - Mentor

·           Lopdell House - Trustee

·           Amalgamated Hardware Merchants (AHM)  Apprenticeship Trust – Trustee

 

There were no change to the declarations of interest register.

 

4          Confirmation of Minutes

 

Resolution number WH/2018/80

MOVED by Chairperson T Mulholland, seconded by Member C Farmer:  

That the Whau Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 27 June 2018, including the confidential section, as a true and correct record, with the addition of a secretarial note for item 14 (as below).

Secretarial Note:       Member Catherine Farmer declared conflict of interest with proposed motion b) and took no part in the discussion or voting on the matter.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Whau Ward Councillor Update

 

Resolution number WH/2018/81

MOVED by Chairperson T Mulholland, seconded by Member T Matafai:  

That the Whau Local Board:

a)      thank Whau Ward Councillor Ross Clow for his update.

CARRIED

 

 

12

Approval of the  2018/2019 Whau Local Board Community Facilities Work Programme

 

Resolution number WH/2018/82

MOVED by Chairperson T Mulholland, seconded by Deputy Chairperson S Zhu:  

That the Whau Local Board:

a)      approve the Whau Local Board 2018/2019 Community Facilities Work Programme as detailed in Attachment A of agenda report.

CARRIED

 

 

13

Governance Forward Work Calendar - July 2018

 

Resolution number WH/2018/83

MOVED by Chairperson T Mulholland, seconded by Member C Farmer:  

That the Whau Local Board:

a)      note the updated Governance Forward Work Calendar for July 2018 as detailed in attachment A of agenda report.

CARRIED

 

 

14

Confirmation of workshop records - 20 June 2018 to 4 July 2018

 

Resolution number WH/2018/84

MOVED by Chairperson T Mulholland, seconded by Member D Whitley:  

That the Whau Local Board:

a)      confirm the records of the workshops in Attachments A to B held on the following dates: 

i)   20 June 2018

ii)  4 July 2018

CARRIED

  

 

15        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

6.11pm                                               The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Whau Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................