Komiti Tohu me te Arotake Tūranga Mahi, me te Rite o te Whiwhi ki Tā Tērā i Utu Ai / Appointments, Performance Review and Value for Money Committee
OPEN MINUTES
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Minutes of a meeting of the Appointments, Performance Review and Value for Money Committee held in the Room 1, Level 26, 135 Albert St, Auckland on Thursday, 2 August 2018 at 9.34am.
Deputy Chairperson |
Hon Christine Fletcher, QSO |
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Members |
Cr Chris Darby |
From 9.38am, item 7.1 |
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Cr Richard Hills |
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Cr Penny Hulse |
From 9.47am, item 8 |
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Cr Desley Simpson, JP |
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Ex-officio |
Deputy Mayor Bill Cashmore |
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ABSENT
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Cr Josephine Bartley |
For leave of absence |
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Cr Ross Clow |
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Hon Phil Goff, CNZM, JP |
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IMSB Member David Taipari |
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also present
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Cr Dr Cathy Casey |
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Appointments, Performance Review and Value for Money Committee 02 August 2018 |
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Resolution number APP/2018/44 MOVED by Deputy Chairperson C Fletcher, seconded by Cr D Simpson: That the Appointments, Performance Review and Value for Money Committee: a) accept the apologies from Mayor P Goff for absence on council business, IMSB member D Taipari for absence on board business and Cr Clow for absence. |
There were no declarations of interest.
Resolution number APP/2018/45 MOVED by Cr R Hills, seconded by Deputy Mayor BC Cashmore: That the Appointments, Performance Review and Value for Money Committee: a) confirm the ordinary minutes of its meeting, held on Thursday, 5 July 2018, including the confidential section, as a true and correct record. |
There were no petitions.
There was no public input.
There was no local board input.
7.1 |
Extraordinary Business - Tamaki regeneration company - chair appointment process |
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Cr C Darby entered the meeting at 9.38 am. |
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Resolution number APP/2018/46 MOVED by Deputy Chairperson C Fletcher, seconded by Cr R Hills: That the Appointments, Performance Review and Value for Money Committee: a) consider an extraordinary item Tamaki regeneration company - chair appointment process as item C4 in the confidential section of the meeting, noting that: i) the reason the matter was not on the agenda is because current chief executives term will be ending later this year and ii) the reason why this matter cannot be delayed until a subsequent meeting is that a new chair needs to be in place as soon as possible so that recruitment can start for a new chief executive. |
8 |
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An updated Group Financial Services Review Terms of Reference Governance Structure was tabled at the meeting.
A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments. |
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Cr P Hulse entered the meeting at 9.47 am. |
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Resolution number APP/2018/47 MOVED by Cr D Simpson, seconded by Deputy Chairperson C Fletcher: That the Appointments, Performance Review and Value for Money Committee: a) approve the terms of reference for the group financial services value for money review, so that it can be recommended to the Governing Body for final approval. |
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a 2 August 2018 Appointments, Performance Review and Value for Money Committee Item 8 - Value for Money (s17A) Review - Group Financial Services, updated Governance Structure |
9 |
Process for the appointment of new directors to the Auckland War Memorial Museum and Museum of Transport and Technology |
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Resolution number APP/2018/48 MOVED by Deputy Chairperson C Fletcher, seconded by Cr D Simpson: That the Appointments, Performance Review and Value for Money Committee: a) note there is a confidential report on this meeting agenda providing recommendations regarding the appointment and/or reappointment of directors to the Auckland War Memorial Museum and Museum of Transport and Technology boards. b) note that Regional Facilities Auckland supports the board appointment process and makes recommendations to Auckland Council. c) note that the final appointment decisions will be made publicly available at the conclusion of the appointment process. |
10 |
Process for the appointment of directors to the board of Auckland Council Investments Limited |
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Resolution number APP/2018/49 MOVED by Deputy Chairperson C Fletcher, seconded by Cr C Darby: That the Appointments, Performance Review and Value for Money Committee: a) note that there is a confidential report on the meeting recommending appointment of one director to the board of Auckland Council Investments Limited. b) note that the confidential report contains personal information. |
11 |
Review of the Appointment and Remuneration Policy for Board Members of Council Organisations |
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Resolution number APP/2018/50 MOVED by Deputy Chairperson C Fletcher, seconded by Cr R Hills: That the Appointments, Performance Review and Value for Money Committee: a) adopt the amended Appointment and Remuneration Policy for Board Members of Council Organisations which includes new sections on: · the process for the appointment of directors to the boards of Ports of Auckland Limited · shareholder responsibilities for Auckland International Airport Limited including voting at the Annual General Meeting. |
12 |
Process for the appointment of directors to Contemporary Arts Foundation and an update for the appointment of chairs to Auckland Council's council-controlled organisations |
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Resolution number APP/2018/51 MOVED by Deputy Chairperson C Fletcher, seconded by Cr D Simpson: That the Appointments, Performance Review and Value for Money Committee: a) note that a confidential report included on today’s committee agenda provides information to make decisions on the preferred candidates for the chairs of Auckland Tourism, Events and Economic Development, Regional Facilities Auckland and Panuku Development Auckland. b) note that there is also a confidential report on today’s committee agenda providing a recommendation on the appointment of four trustees to the board of the Contemporary Arts Foundation. |
13 Consideration of Extraordinary Items
13.1 |
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Resolution number APP/2018/52 MOVED by Deputy Chairperson C Fletcher, seconded by Cr C Darby: That the Appointments, Performance Review and Value for Money Committee: a) delegate the Chair, Deputy chair, Deputy Mayor and Cr Bartley the authority to make decisions on behalf of the Appointments, Performance Review and Value for Money committee for the appointment of the Chair of the Tamaki Regeneration Company. |
Resolution number APP/2018/53 MOVED by Deputy Chairperson C Fletcher, seconded by Deputy Mayor BC Cashmore: That the Appointments, Performance Review and Value for Money Committee: a) exclude the public from the following part(s) of the proceedings of this meeting. The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows. This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:
C1 Board Appointments for the Auckland War Memorial Museum and Museum of Transport and Technology
C2 Appointment of trustees to the Contemporary Art Foundation
C3 Appointment of directors to the board of Auckland Council Investments Limited
C4 Appointment of candidates for three vacancies on Auckland Council's council-controlled organisations
C5 Update on Chief Executive Stephen Town's performance objectives 2017/2018
The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting. |
10.02 am The public was excluded.
Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.
11.37 am The public was re-admitted.
restatementS
It was resolved while the public was excluded:
C1 |
Board Appointments for the Auckland War Memorial Museum and Museum of Transport and Technology |
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Resolution number APP/2018/54 MOVED by Deputy Chairperson C Fletcher, seconded by Cr P Hulse: Restatement e) request that resolutions a) to d) be made public once the appointees have been notified, noting that the agenda report and attachments are to remain confidential. |
C2 |
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Resolution number APP/2018/55 MOVED by Deputy Chairperson C Fletcher, seconded by Cr D Simpson Restatement c) request that resolutions a) to d) above be made public once the appointees have been notified d) note that the agenda report and attachments are to remain confidential. |
C3 |
Appointment of directors to the board of Auckland Council Investments Limited |
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Resolution number APP/2018/56 MOVED by Deputy Chairperson C Fletcher, seconded by Cr D Simpson: Restatement c) note that the decision in b) above will be made public after the conclusion of the appointment process, but the agenda report will remain confidential. |
C4 |
Appointment of candidates for three vacancies on Auckland Council's council-controlled organisations |
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Resolution number APP/2018/57 MOVED by Deputy Chairperson C Fletcher, seconded by Cr C Darby Restatement: b) approve the appointment of: (i) Mark Franklin, as chair of Auckland Tourism, Events and Economic Development Limited for a three-year term commencing 1 November 2018 (ii) Andrew Barnes, as chair of Regional Facilities Auckland Limited for a three-year term commencing 1 November 2018. c) note that a media release will be issued confirming both of these appointments. and e) agree that the report and attachments will remain confidential due to the private information relating to all candidates who have applied, been reviewed and/or interviewed for the three chair vacancies on council’s council-controlled organisations. f) agree that the chair appointment decisions for Auckland Tourism, Events and Economic Development Limited and Regional Facilities Auckland Limited will be made publicly available following approval from this committee. |
C5 |
Update on Chief Executive Stephen Town's performance objectives 2017/2018 |
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Resolution number APP/2018/58 MOVED by Deputy Chairperson C Fletcher, seconded by Cr P Hulse Restatement d) agree that this report, attachment and resolutions remain confidential until the matters contained in this report have been agreed between the Governing Body and Chief Executive. |
11.38 am The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments, Performance Review and Value for Money Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................