Komiti Tohu me te Arotake Tūranga Mahi, me te Rite o te Whiwhi ki Tā Tērā i Utu Ai / Appointments, Performance Review and Value for Money Committee

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Appointments, Performance Review and Value for Money Committee held in the Room 1, Level 26, 135 Albert St, Auckland on Thursday, 2 August 2018 at 9.34am.

 

present

 

Deputy Chairperson

Hon Christine Fletcher, QSO

 

Members

Cr Chris Darby

From 9.38am, item 7.1

 

Cr Richard Hills

 

 

Cr Penny Hulse

From 9.47am, item 8

 

Cr Desley Simpson, JP

 

 

 

 

Ex-officio

Deputy Mayor Bill Cashmore

 

 

 

 

 

ABSENT

 

 

Cr Josephine Bartley

For leave of absence

 

Cr Ross Clow

 

 

Hon Phil Goff, CNZM, JP

 

 

IMSB Member David Taipari

 

 

 

also present

 

 

Cr Dr Cathy Casey

 

 

 

 

 

 

 

 


Appointments, Performance Review and Value for Money Committee

02 August 2018

 

 

 

 

1          Apologies

  

Resolution number APP/2018/44

MOVED by Deputy Chairperson C Fletcher, seconded by Cr D Simpson:  

That the Appointments, Performance Review and Value for Money Committee:

a)         accept the apologies from Mayor P Goff for absence on council business, IMSB member D Taipari for absence on board business and Cr Clow for absence.

CARRIED

 

 

2          Declaration of Interest

 

There were no declarations of interest.

 

 

3          Confirmation of Minutes

 

Resolution number APP/2018/45

MOVED by Cr R Hills, seconded by Deputy Mayor BC Cashmore:  

That the Appointments, Performance Review and Value for Money Committee:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 5 July 2018, including the confidential section, as a true and correct record.

CARRIED

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 


 

 

 

7          Extraordinary Business

 

7.1

Extraordinary Business - Tamaki regeneration company - chair appointment process

 

Cr C Darby entered the meeting at 9.38 am.

 

Resolution number APP/2018/46

MOVED by Deputy Chairperson C Fletcher, seconded by Cr R Hills:  

That the Appointments, Performance Review and Value for Money Committee:

a)    consider an extraordinary item Tamaki regeneration company - chair appointment process as item C4 in the confidential section of the meeting, noting that:

i)          the reason the matter was not on the agenda is because current chief executives term will be ending later this year and

ii)         the reason why this matter cannot be delayed until a subsequent meeting is that a new chair needs to be in place as soon as possible so that recruitment can start for a new chief executive.

CARRIED

 

 

 

 

8

Value for Money (s17A) Review – Group Financial Services

 

An updated Group Financial Services Review Terms of Reference Governance Structure was tabled at the meeting.

 

A copy has been placed on the official minutes and is available on the Auckland Council website as minutes attachments.

 

Cr P Hulse entered the meeting at 9.47 am.

 

Resolution number APP/2018/47

MOVED by Cr D Simpson, seconded by Deputy Chairperson C Fletcher:  

That the Appointments, Performance Review and Value for Money Committee:

a)      approve the terms of reference for the group financial services value for money review, so that it can be recommended to the Governing Body for final approval.

CARRIED

 

Attachments

a     2 August 2018 Appointments, Performance Review and Value for Money Committee Item 8 - Value for Money (s17A) Review - Group Financial Services, updated Governance Structure

 


 

 

 

9

Process for the appointment of new directors to the Auckland War Memorial Museum and Museum of Transport and Technology

 

Resolution number APP/2018/48

MOVED by Deputy Chairperson C Fletcher, seconded by Cr D Simpson:  

That the Appointments, Performance Review and Value for Money Committee:

a)      note there is a confidential report on this meeting agenda providing recommendations regarding the appointment and/or reappointment of directors to the Auckland War Memorial Museum and Museum of Transport and Technology boards.

b)      note that Regional Facilities Auckland supports the board appointment process and makes recommendations to Auckland Council.

c)      note that the final appointment decisions will be made publicly available at the conclusion of the appointment process.

CARRIED

 

 

 

10

Process for the appointment of directors to the board of Auckland Council Investments Limited

 

Resolution number APP/2018/49

MOVED by Deputy Chairperson C Fletcher, seconded by Cr C Darby:  

That the Appointments, Performance Review and Value for Money Committee:

a)      note that there is a confidential report on the meeting recommending appointment of one director to the board of Auckland Council Investments Limited.

b)      note that the confidential report contains personal information.

CARRIED

 

 

 

11

Review of the Appointment and Remuneration Policy for Board Members of Council Organisations

 

Resolution number APP/2018/50

MOVED by Deputy Chairperson C Fletcher, seconded by Cr R Hills:  

That the Appointments, Performance Review and Value for Money Committee:

a)      adopt the amended Appointment and Remuneration Policy for Board Members of Council Organisations which includes new sections on:

·   the process for the appointment of directors to the boards of Ports of Auckland Limited

·   shareholder responsibilities for Auckland International Airport Limited including voting at the Annual General Meeting.

CARRIED

 

 

 

 

12

Process for the appointment of directors to Contemporary Arts Foundation and an update for the appointment of chairs to Auckland Council's council-controlled organisations

 

Resolution number APP/2018/51

MOVED by Deputy Chairperson C Fletcher, seconded by Cr D Simpson:  

That the Appointments, Performance Review and Value for Money Committee:

a)      note that a confidential report included on today’s committee agenda provides information to make decisions on the preferred candidates for the chairs of Auckland Tourism, Events and Economic Development, Regional Facilities Auckland and Panuku Development Auckland.

b)      note that there is also a confidential report on today’s committee agenda providing a recommendation on the appointment of four trustees to the board of the Contemporary Arts Foundation.

CARRIED

  

 

 

13        Consideration of Extraordinary Items

 

13.1

Tamaki regeneration company - chair appointment process

 

 

 

Resolution number APP/2018/52

MOVED by Deputy Chairperson C Fletcher, seconded by Cr C Darby:  

That the Appointments, Performance Review and Value for Money Committee:

a)    delegate the Chair, Deputy chair, Deputy Mayor  and Cr Bartley the authority to make decisions on behalf of the Appointments, Performance Review and Value for Money committee for the appointment of the Chair of the Tamaki Regeneration  Company.

CARRIED

 

 

 

14        Procedural motion to exclude the public

Resolution number APP/2018/53

MOVED by Deputy Chairperson C Fletcher, seconded by Deputy Mayor BC Cashmore:  

That the Appointments, Performance Review and Value for Money Committee:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Board Appointments for the Auckland War Memorial Museum and Museum of Transport and Technology

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about directors being appointed to the Auckland War Memorial Museum and Museum of Transport and Technology.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C2       Appointment of trustees to the Contemporary Art Foundation

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information about the candidates.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C3       Appointment of directors to the board of Auckland Council Investments Limited

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains personal information

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C4       Appointment of candidates for three vacancies on Auckland Council's council-controlled organisations

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the report contains private information about the candidates who have applied for board appointment roles on Auckland Council's council controlled organisations.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

C5       Update on Chief Executive Stephen Town's performance objectives 2017/2018

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(a) - The withholding of the information is necessary to protect the privacy of natural persons, including that of a deceased person.

In particular, the committee will be discussing the performance objectives of the Chief Executive and general performance.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

 

10.02 am         The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

11.37 am         The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

Board Appointments for the Auckland War Memorial Museum and Museum of Transport and Technology

 

Resolution number APP/2018/54

MOVED by Deputy Chairperson C Fletcher, seconded by Cr P Hulse:  

Restatement

e)      request that resolutions a) to d) be made public once the appointees have been notified, noting that the agenda report and attachments are to remain confidential.

 

 

C2

Appointment of trustees to the Contemporary Art Foundation

 

Resolution number APP/2018/55

MOVED by Deputy Chairperson C Fletcher, seconded by Cr D Simpson

Restatement

c)      request that resolutions a) to d) above be made public once the appointees have been notified

d)     note that the agenda report and attachments are to remain confidential.

 

 

C3

Appointment of directors to the board of Auckland Council Investments Limited

 

Resolution number APP/2018/56

MOVED by Deputy Chairperson C Fletcher, seconded by Cr D Simpson:  

Restatement

c)      note that the decision in b) above will be made public after the conclusion of the appointment process, but the agenda report will remain confidential.

 

 

C4

Appointment of candidates for three vacancies on Auckland Council's council-controlled organisations

 

Resolution number APP/2018/57

MOVED by Deputy Chairperson C Fletcher, seconded by Cr C Darby

Restatement:

b)     approve the appointment of:

(i)         Mark Franklin, as chair of Auckland Tourism, Events and Economic Development Limited for a three-year term commencing 1 November 2018

(ii)        Andrew Barnes, as chair of Regional Facilities Auckland Limited for a three-year term commencing 1 November 2018.

c)     note that a media release will be issued confirming both of these appointments.

and

e)     agree that the report and attachments will remain confidential due to the private information relating to all candidates who have applied, been reviewed and/or interviewed for the three chair vacancies on council’s council-controlled organisations.

f)      agree that the chair appointment decisions for Auckland Tourism, Events and Economic Development Limited and Regional Facilities Auckland Limited will be made publicly available following approval from this committee. 

 

 

C5

Update on Chief Executive Stephen Town's performance objectives 2017/2018

 

Resolution number APP/2018/58

MOVED by Deputy Chairperson C Fletcher, seconded by Cr P Hulse

Restatement

d)      agree that this report, attachment and resolutions remain confidential until the matters contained in this report have been agreed between the Governing Body and Chief Executive.

  

 


 

 

11.38 am                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Appointments, Performance Review and Value for Money Committee HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................