At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy. The policy covers two classes of conflict of interest:

i. A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

ii. A non-financial conflict interest, which does not have a direct personal financial component. It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968. The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request.

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

4 Confirmation of Minutes

That the Devonport-Takapuna Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 July 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

6.1 Alison Clark

Te take mō te pūrongo / Purpose of the report

1. To acknowledge the recent passing of Alison Clark and her contribution to the communities of the North Shore.

Whakarāpopototanga matua / Executive summary

2. Alison Clark was first elected to the then East Coast Bays City Council in 1983 and served two terms before being elected to the newly formed North Shore City Council in the 1989 Elections, where Alison serviced four terms, including two as Deputy Mayor.

3. Alison had a huge heart for grass root politics and served her local East Coast Bays community well for many years, as well as establishing and running a successful childcare centre “Kids Corner” in Rothesay Bay and Albany. Alison is survived by husband Dennis and her two adult children Samuel and Alexis.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) acknowledge the recent passing of Alison Clark of Rothesay Bay on Monday, 4 June 2018 a former East Coast Bays City Councillor, East Coast Bays Community Board member, North Short City Councillor and Deputy Mayor and her contribution to the communities of the North Shore.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Devonport-Takapuna Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5 Notices of Motion have been received from Deputy Chairperson G Gillon for consideration under items 12 and 13 respectively.

No.	Title	Page
a ⇩	21 August 2018 Notice of Motion - Deputy Chairperson G Gillon - Heart of Takapuna resolutions	11

No.	Title	Page
a ⇩	21 August 2018 - Notice of Motion - Deputy Chairperson G Gillon	15

No.	Title	Page
a ⇩	Auckland Transport - August 2018 update	19

Devonport-Takapuna Local Board

21 August 2018

Land owner approval for NZ Sculpture OnShore at Fort Takapuna Reserve

File No.: CP2018/13635

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Devonport-Takapuna Local Board to grant land owner approval to NZ Sculpture OnShore to temporarily access and occupy Fort Takapuna Recreation Reserve, Narrow Neck.

Whakarāpopototanga matua / Executive summary

2. NZ Sculpture OnShore is an entity owned by the Friends of Women's Refuges Trust, which is a registered charity. NZ Sculpture OnShore hosts a biennial event, a community sculpture exhibition, to raise funds for NZ Women’s Refuge.

3. NZ Sculpture OnShore is applying for land owner approval to temporarily access and occupy Fort Takapuna Recreation Reserve from 24 October to 20 November 2018 to hold a sculpture exhibition. The exhibition, that will utilise the whole of Fort Takapuna Reserve is proposed to attract 20,000 visitors and display the works of hundreds of emerging and established artists.

4. The Devonport-Takapuna Local Board is the delegated decision-maker for land owner approval purposes for Fort Takapuna Recreation Reserve. The reserve for the sculpture exhibition is owned by the Department of Conservation, but council is appointed to manage and control the recreation reserve on the Department of Conservation’s behalf. As such, the Devonport‑Takapuna Local Board can grant land owner approval to NZ Sculpture OnShore to temporarily access and occupy the recreation reserve for the sculpture exhibition subject to Part IIIB of the Conservation Act 1987.

5. Staff support the grant of land owner approval to NZ Sculpture OnShore to temporarily access and occupy Fort Takapuna Recreation Reserve as the sculpture exhibition is for community purposes. Staff will work with NZ Sculpture OnShore and prescribe conditions to ensure the recreation reserve is protected and returned to its original state following the closure of the exhibition.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) grant land owner approval to NZ Sculpture OnShore, an entity wholly owned by Friends of Women's Refuges Trust, to temporarily access and occupy Fort Takapuna Recreation Reserve legally described as Section 3 Survey Office Plan 355498 from 24 October to 20 November 2018 to hold a community sculpture exhibition,

b) waive the standard concession fee required under Section F of Form 3b for one-off concessionary events held on land owned by the Department of Conservation as NZ Sculpture OnShore is hosting the sculpture exhibition to raise funds for charitable purposes.

Horopaki / Context

NZ Sculpture OnShore

6. NZ Sculpture OnShore (the applicant) is an entity wholly owned by Friends of Women's Refuges Trust, which is a registered charity as set out in Attachment A. The applicant hosts a biennial event called NZ Sculpture OnShore, which is a sculptural exhibition currently held at Fort Takapuna Reserve on Vauxhall Road, Narrow Neck, as set out in Attachment B.

Fort Takapuna Reserve

7. The applicant is seeking land owner approval for use of Fort Takapuna Recreation Reserve, which is legally described as Section 3 SO 355498 comprising of 2.8784 hectares (more or less) and held in certificate of title 429743, as set out in Attachment C. The reserve is owned by the Crown and held by the Department of Conservation subject to the Reserves Act 1977 as a classified recreation reserve. By New Zealand Gazette 2005 No. 204 page 5184, the Department of Conservation appointed the legacy North Shore City Council to control and manage the recreation reserve on their behalf as set out in Attachment D. As such, the Devonport-Takapuna Local Board is delegated to act as the land owner and make decisions for this part of Fort Takapuna Reserve.

8. The remaining area of Fort Takapuna Reserve, which is held for historic, defence and esplanade purposes, is owned by different government agencies. Auckland Council (council) is not appointed to manage or control these other parcels of land. As such, council cannot process or recommend approvals for any other parcel that constitutes Fort Takapuna Reserve, excepting Section 3 SO 355498 (the reserve).

History of the event

9. The applicant has hosted NZ Sculpture OnShore numerous times in the past and for 16 years has held the event at Fort Takapuna Reserve. As the whole reserve is owned by different government agencies, the applicant has sought approval and received a permit issued by the Department of Conservation as set out in Attachments E-F. However, the board is still required to grant land owner approval for the part of the reserve that is managed and controlled by council. Approval from council has not been sought by the applicant in the past due to the complex order of control and management held over the reserve.

Tātaritanga me ngā tohutohu / Analysis and advice

Statutory authority

10. Land owner approval must be granted pursuant to Part IIIB of the Conservation Act 1987 due to the underlying crown ownership of the reserve. The applicant has completed the appropriate concession form pursuant to this Act, refer to Attachment G in addition to the standard land owner approval application, refer to Attachment H. The applicant is also applying for resource consent, has obtained a Heritage Impact Assessment, completed a Waste Minimisation Plan, is developing a Health and Safety Plan and is in the process of receiving an Event Permit.

11. Any foreseeable risk posed to the recreation reserve caused by the grant of land owner approval for the event will be mitigated through compliance with resource consent, however, staff also recommend that a series of conditions be attached to the land owner approval.

Specific details for event and recommended conditions

12. The applicant proposes to host an event at Fort Takapuna Reserve from 24 October to 20 November 2018, which includes the installation and removal of all artworks. The applicant requires approval for this period to temporarily access and occupy the reserve.

13. The event includes the display of many artworks and sculptures which will be for sale. Proceeds from entry fees and sales of the works will be donated to the Women's Refuge. The event is for a charitable purpose and staff recommend the standard fee usually required for one-off concessionary events on land owned by the Department of Conservation be waived given the unique circumstances of this application. The Department of Conservation has previously agreed to waive the same fee for the applicant to occupy adjacent parcels on the reserve for the same event.

14. NZ Sculpture OnShore will limit public access to the reserve for the duration of the event. Means of securing the reserve include installing temporary security fences and contracting security staff to survey the reserve at night. The applicant has contacted the adjacent tenants who lease the barracks building onsite to ensure the event does not restrict their normal access or parking. Staff will include a condition in the land owner approval that access to the barracks building is to remain open to the tenants at all times during the event.

15. Staff are also working with the applicant to minimise any damage to the vegetation and land that may be caused by the event. Conditions to protect the reserve include:

· obtaining approval from a council maintenance delivery coordinator and arborist prior to completing any kind of works in the root zones of trees

· obtaining approval from a council arborist prior to attaching or incorporating any artwork in or to a tree

· reinstating the reserve to its original state following the closure and pack out of event.

16. Subject to the above conditions being met by the applicant, staff support the grant of land owner to the applicant to temporarily access and occupy the reserve.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

17. The event has attracted 20,000 visitors in the past and it is expected that this figure will be repeated, if not exceeded, this year. The event is open to all members of the public and will invite people to attend from all over the Auckland region. Supporting this event, which is initiated and delivered by the community, will empower and engage both emerging and established artists by providing the opportunity to showcase artworks and raise funds for charity. As such, the event aligns with Devonport‑Takapuna Local Board Outcome 4: Our communities are empowered, engaged and inclusive.

18. The applicant made a deputation to the Devonport-Takapuna Local Board Community Forum on 1 May 2018 to propose that the event be held again in October and November 2018 (resolution number DTCF/2018/19).

19. Staff have consulted the board and were asked to present the application in a report for the board’s consideration at a business meeting.

Tauākī whakaaweawe Māori / Māori impact statement

20. There are no Cultural Heritage Inventory sites affiliated with Māori heritage on the reserve.

21. The event will therefore not create a negative impact on Māori values or occupation of the reserve more so than any other group.

22. The event is open to all and promotes cultural and artistic works for the benefit of a charity that supports all women in need.

23. Supporting the event is not in conflict with council's obligation to uphold Section 4 of the Conservation Act 1987.

Ngā ritenga ā-pūtea / Financial implications

24. The applicant will be liable for all costs including obtaining public liability insurance, submitting a resource consent application, obtaining plans and reports and reinstating the reserve following closure of the exhibition.

25. The applicant is raising funds for charitable purposes and as such, staff do not support the charge of a fee for the applicant’s use of the reserve. Staff support the waiver of the standard fee prescribed in Form 3B so that the applicant can direct this cost instead to NZ Women’s Refuge and other charitable purposes.

Ngā raru tūpono / Risks

26. Staff identified a series of physical risks to the reserve caused by the event. Staff will work with the applicant to protect the reserve and include conditions that the reserve be reinstated following the closure of the event.

27. The applicant has obtained a Heritage Impact Assessment report from an external source and will provide a Health and Safety Plan to staff. These recommendations will form part of the applicant’s resource consent application, which upon consent being issued, will contain conditions that will mitigate risks to the reserve.

28. The applicant has also completed a Waste Management and Minimisation Plan, refer to Attachment I, which includes strategies to reduce waste generated by the event and proposes means to dispose of waste. The applicant is liable for these costs and staff will include the condition that the applicant adhere to its Waste Management and Minimisation Plan.

Ngā koringa ā-muri / Next steps

29. Following the grant of land owner approval, staff will compose and issue a letter to the applicant to formally execute the approval.

30. The applicant will be required to meet with staff prior to accessing the recreation reserve and implement the approved Health and Safety plan.

31. Staff will inspect the recreation reserve following the closure of the exhibition to assess that reinstatement has been adequately met.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Certificate of Incorporation	61
b ⇩	Fort Takapuna aerial image	63
c ⇩	Certificate of Title	65
d ⇩	Gazette 2005 page 5184	67
e ⇩	Permit issued by DOC	69
f ⇩	Amendment to permit issued by DOC	93
g ⇩	Form 3B prescribed by DOC for one	95
h ⇩	Land owner approval application dated 22.03.18	101
i ⇩	Waste Management and Minimisation Plan for Event	105

Ngā kaihaina / Signatories

Author

Bianka Lee - Community Facilities Graduate

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

21 August 2018

Project Streetscapes

File No.: CP2018/14511

Te take mō te pūrongo / Purpose of the report

1. To seek feedback on Auckland Transport and Waste Solutions streetscape services in the Devonport-Takapuna local board area.

Whakarāpopototanga matua / Executive summary

2. Streetscapes services are being transferred from Auckland Transport and Waste Solutions to Community Facilities full facilities suppliers.

3. Streetscape services include:

· mowing and weed management of berms in urban and rural areas

· town centre cleaning and loose litter collection, including emptying litter bins.

4. Community Facilities are seeking feedback from local boards on key local issues or priority areas with streetscape services in their local board area.

5. Where there are known issues, region wide trends can be identified. A strategy will then be developed to see how the assets/services can be brought to an acceptable standard before being transferred to Community Facilities in 2019.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) identify the top ten local issues with Auckland Transport and Waste Solution streetscape services in the local board area.

Horopaki / Context

6. Auckland Transport and Waste Solutions have been managing streetscape services since amalgamation under contracts awarded in 2011/2012.

7. Through Project 17 full facilities contracts were granted, which include services such as maintenance of local parks, buildings and open spaces. To ensure integration of services and to deliver value, the streetscape services are to be included in the full facilities contracts.

Tātaritanga me ngā tohutohu / Analysis and advice

8. The streetscapes project has been set up to ensure the successful transfer of streetscape services from Auckland Transport and Waste Solutions to the Community Facilities’ full facilities suppliers.

9. The streetscape services and transfer dates are listed in the table below:

What	From	To	When
All urban and rural berm mowing and weed management	Auckland Transport	Community Facilities	1 April 2019
‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying	Auckland Transport and Waste Solutions	Community Facilities	1 July 2019

10. Once the streetscape services are transferred to Community Facilities, the full facilities suppliers will be expected to ensure that high levels of services are provided on assets that are of a good condition. The full facilities suppliers will need to meet stringent performance indicators.

11. For assets that are not in a good condition, Auckland Transport should upgrade the asset before it is transferred. An approach to address these assets, including how to bring them up to standard, will be discussed between Community Facilities and Auckland Transport. Local boards are being asked for their top ten issues with current streetscape services to inform these discussions.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

12. Streetscape services are important locally as they impact on the cleanliness and tidiness of town centres and related areas. Local board views are being sought through this report to ensure that streetscape services are of a high standard.

13. The town centre borders are aligned to the Unitary Plan and while they cannot be further extended, feedback on minimising the borders can be offered

14. The town centre cleaning services, which are currently in the Full Facilities contract to be implemented 1 July 2019, have been increased. No further feedback on this is required from local boards.

15. Vegetation control, berm mowing, edging and weeding are included in the Full Facilities contracts to be implemented 1 April 2019. No further feedback on this item is required from local boards at this time.

Tauākī whakaaweawe Māori / Māori impact statement

16. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/The Treaty of Waitangi and its broader statutory obligations to Māori.

17. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with Auckland Council to achieve better outcomes with Māori and for Auckland.

Ngā ritenga ā-pūtea / Financial implications

18. There is a strong likelihood that due to the improved streetscape service standards, the current budgets being transferred from Auckland Transport to Community Facilities will not be sufficient.

19. Through negotiations with the full facilities suppliers, Community Facilities will strive to ensure that the new streetscape services are within a suitable range of the current budgets. If additional funding is required, the Finance and Performance Committee will be advised, and extra financial support will be requested.

Ngā raru tūpono / Risks

20. The delivery of streetscape services could be impacted if the full facilities suppliers take over Auckland Transport contracts that have issues which may have not been identified before the transition period. This could mean that the full facilities suppliers could spend more time on addressing the problem areas, instead of delivering the new service specifications.

21. To mitigate this risk, local boards are being requested to provide input to known, problematic areas and / or streetscape services currently provided by Auckland Transport and / or loose litter collection.

Ngā koringa ā-muri / Next steps

22. Following input from local boards, negotiations with suppliers will take place in August /September 2018. Final decisions will be made by the Strategic Procurement and Finance and Performance Committees in October 2018.

23. The local board engagement and input on the weed management methodologies and standardised levels of services will take place October / November 2018.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Cherie Veza - Stakeholder Advisor

Authorisers

Kim O’Neill – Head of Stakeholder & Land Advisory

Louise Mason – General Manager, Local Board Services

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

21 August 2018

Local Board Services monthly report - August 2018

File No.: CP2018/14347

Te take mō te pūrongo / Purpose of the report

1. This report requests the Devonport-Takapuna Local Board (the local board) consider:

· options to allocate its local board transport capital fund (LBTCF) budget towards key local board projects

· an amendment to the 2018/2019 Community Facilities work programme to provide support and advice for the delivery of the Korean Gardens memorial project.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) allocate $1,000,000 towards the Patuone Reserve walkway enhanced renewal from the following budget sources:

i) $292,000 from the 2015–2018 locally driven initiatives (LDI) capital fund

ii) $585,406 from the 2018-2021 locally driven initiatives (LDI) capital fund

iii) $122,594 from the 2018/2019 and 2019/2020 local board transport capital fund budgets.

b) allocate $1,100,000 towards the Esmonde Road to Francis Street connection from the following budget sources:

i) $13,958 from the 2017/2018 local board transport capital fund

ii) $1,086,042 from the 2018/2019 and 2019/2020 local board transport capital fund budgets.

c) allocate $250,000 from the 2018/2019 and 2019/2020 local board transport capital fund budgets towards the Wairau Estuary Boardwalk Road community-led project.

d) recommend that the scope and budget allocated to the Patuone Reserve walkway enhanced renewal focus on delivering a safe and accessible 2.5-metre-wide path to enable cycling and walking.

e) request a workshop with Community Facilities staff to determine cost savings and efficiencies to implement recommendation d.

f) recommend that the Esmonde Road to Francis Street connection be the priority project as part Auckland Transport’s investigative work for the new cycling and walking routes in the Devonport peninsula.

g) request a workshop with Auckland Transport staff to determine the scope, feasibility and timelines for completing the investigative work for the new cycling and walking routes in the Devonport peninsula.

h) recommend the Korean Gardens memorial project be included as a new locally driven initiative (LDI) capital project in the 2018/2019 Community Facilities work programme.

i) recommends that, to ensure staff support and delivery for the Korean Gardens memorial project:

i) the $150,000 operational funding resolved at the 21 April 2015 business meeting (resolution number DT/2015/63) to support the Korean Gardens memorial project be allocated to the Community Facilities department

ii) that the Polly's Glade to Wesley Street - develop coastal walk (ID 1661) project be deferred, and reallocate its $20,000 LDI capital fund allocation to the Devonport-Takapuna - LDI minor capex fund 2018/2019 (ID 1640).

Tātaritanga me ngā tohutohu / Analysis and advice

Options to allocate local board transport capital fund

2. Since adopting their local board plan in 2017, the local board has been considering options and key projects against which to allocate their transport capital fund (LBTCF). During initial discussions, the local board indicated that the budget should be used towards projects that support and align to Auckland Transport’s (AT) Lake Road Improvements Project and contribute towards the overarching objective of addressing congestion issues on Lake Road.

3. The local board also supported the LBTCF being used towards key projects identified by the community during the development of the local board plan.

4. As part of the 10-year Budget public consultation, the local board sought the community’s views on whether the board should prioritise its capital budgets towards new and upgraded cycle and walkway routes that provide an alternative to using Lake Road. Analysis of feedback highlighted that two-thirds of all respondents supported the proposal.

5. Based on this direction from community feedback, the local board has identified four new connections to create a complete route along the Devonport peninsula. These include connections between:

· Esmonde Road, Takapuna and Francis Street, Hauraki

· Francis and Lowe streets, Hauraki

· Creamer Avenue, Hauraki to Bayswater Avenue, Bayswater

· St. Leonard’s Road, Takapuna to George Gair Reserve, Belmont.

6. The local board, through its 2017/2018 and 2018/2019 Community Facilities work programmes were also presented with an opportunity to enhance the Patuone Reserve walkway so that it could be upgraded to ‘greenways’ standard and enable cycling and walking along the route. While there is currently $800,000 of renewals capital funding to undertake a like-for-like renewal, upgrading this route with local board capital funds provides an opportunity to create a cycling and walking route in accordance with the local board’s Greenways Plan. This route will also provide a connection from Takapuna to the Akoranga Bus Station, and future SeaPath and SkyPath routes.

7. The local board informally supported the upgrade to the Patuone Reserve walkway, on the proviso there was sufficient budget to undertake the investigative work.

8. At the July 2018 business meeting, the local board considered:

· allocating $180,000 from its LBTCF to investigate four new connections along the Devonport peninsula

· supporting the upgrade to the Patuone Reserve walkway from its locally driven initiatives (LDI) capital fund and LBTCF budgets.

9. While the local board allocated the $180,000 towards the investigative work, they agreed to defer the item until the next business meeting so that alternative options and advice can be considered before allocating their LDI capital and LBTCF budgets.

10. To support the request, staff prepared four options for the local board to consider. In addition to the Patuone Reserve walkway renewal, these options also feature three additional projects, all of which have been identified either by the community, or the local board’s advocacy with the Governing Body. They include the:

· Esmonde Road to Francis Street connection, which is deemed as the priority cycling and walking connection

· Milford Estuary Boardwalk, a community-led project

· upgrade and / or new Bayswater Ferry Terminal.

11. The recommended option proposes that the local board fund the Esmonde Road to Francis Street connection, Patuone Reserve walkway enhanced renewal and the Wairau Estuary Boardwalk. This option is outlined in the table below:

Component	Analysis and advice
Description	Funding will be allocated towards two the priority cycling and walking connections, and the boardwalk at the Wairau Estuary.
Benefits	This option provides short, medium and long-term outcomes for the local board to deliver their and the community’s strategic priorities, as: · part of the Community Facilities work programme, delivery of the Patuone Reserve walkway renewal will commence in the 2018/2019 financial year; · planning for the Milford Estuary Boardwalk is well underway, and the local board’s funding is an important mechanism to attract other funding providers; and · funding is committed to the Esmonde Road to Francis Street connection, which can commence once the investigative work is complete.
Costs / risks	The following risks have been identified: · costings to deliver the Esmonde Road to Francis Street connection have not been confirmed, and the recommended amount is derived from concept planning work undertaken in 2015. There is a risk that the allocated amount is insufficient to deliver the project. This risk can be mitigated through additional LBTCF budgets being allocated to the project at a later date, once final costing information is available. · local board capital funds will be also be required to deliver these projects. This will limit the local board’s ability to undertake other capital projects. · the LBTCF will be fully allocated.
Project budgets	To fund this option, the budget composition would be as follows: · $1,100,000 towards the Esmonde Road to Francis Street connection; · $1,000,000 towards the enhancement of the Patuone Reserve renewal. and · $250,000 towards Wairau Estuary Boardwalk.

12. Through their capital budgets, the local board can fund the $2,350,000 budget for the three projects from the following capital budget sources:

· $292,000 from the 2015-2018 LDI capital fund allocation

· $585,406 from the 2018-2021 LDI capital fund allocation

· $1,472,594 from the 2017/2018, 2018/2019 and 2019/2021 LBTCF allocations.

13. A number of other options have been considered to allocate the LBTCF, which include:

· only funding the upgrade of the Patuone Reserve walkway renewal

· only funding the Esmonde Road to Francis Street connection

· fund the Esmonde Road to Francis Street connection and Wairau Estuary Boardwalk

· funding to bring forward the Bayswater Ferry Terminal upgrade.

14. These options, with their respective benefits, risk and cost implications are outlined in detail in Attachment A.

Amendment to 2018/2019 Community Facilities work programme

15. The 2018/2019 Community Facilities work programme (the work programme) guide’s the local board’s delivery of maintenance, renewals and local capital projects for all open spaces and community buildings in the local board area. This includes the community leasing and licensing of council-owned premises.

16. Since adopting the work programme in July 2018, the local board and staff have been working with the Korean Garden representatives to determine a clear process and approach to deliver their memorial project at Barry’s Point Reserve, Takapuna.

17. At a meeting between all parties in August 2018, it was agreed that in order for the project to progress, it should be included in the work programme as a community-led project. This will ensure the appropriate council support and advice will be provided as the project develops.

18. To enable this process, the local board needs to consider amending the work programme to include the project, and reprioritise existing projects currently in the work programme to accommodate the addition.

19. Staff propose that the:

· $150,000 of operational funding resolved by the local board at their 21 April 2015 business meeting (resolution number DT/2015/63) be used to support the Korean Gardens memorial project for project advice and delivery

· Polly's Glade to Wesley Street - develop coastal walk (ID 1661) project be deferred and its $20,000 LDI capital budget be reallocated. This is proposed because no work has started yet on this project, and this connection can be considered as a lower priority (when compared to routes such as the Esmonde Road to Francis Street connection)

· $20,000 LDI capital budget for the Polly's Glade to Wesley Street - develop coastal walk be reallocated to the Devonport-Takapuna - LDI minor capex fund 2018/2019 (ID 1640) so it can be held and used for other priority projects (e.g. skate park in Sunnynook) to be undertaken by Community Facilities.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20. Local board views and preferences are sought through the proposed recommendations in this report.

Tauākī whakaaweawe Māori / Māori impact statement

21. There are no implications for Māori associated with this report.

Ngā ritenga ā-pūtea / Financial implications

22. Financial implications have been detailed in the respective sections of this report.

23. The following table provides a summary of the available budgets for the local board transport capital and LDI capital funds:

Budget source	Total allocation	Available budget at 1 August 2018	Available budget after August 2018 decisions
2015-2018 LDI capital fund	$1,089,000	$292,000	$0 (fully allocated)
2018-2020 LDI capital fund	$1,147,000	$817,000	$231,594
2017/2018 transport capital fund	$417,067	$13,958	$0 (fully allocated)
2018/2019 transport capital fund	$729,318	$729,318	$0 (fully allocated)
2019/2020 transport capital fund	$729,318	$729,318	$0 (fully allocated)

Ngā raru tūpono / Risks

24. All risks have been detailed in the respective sections of this report.

Ngā koringa ā-muri / Next steps

25. The local board will have oversight of and input into these projects through the Transport and Community Facilities work programmes, and ongoing engagement though workshops.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Options to allocate Local Board Transport Capital Fund	119

Ngā kaihaina / Signatories

Author	Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna
Authoriser	Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

21 August 2018

Local Board Annual Report 2017/2018

File No.: CP2018/14456

Te take mō te pūrongo / Purpose of the report

1. To seek local board adoption of the Annual Report 2017/2018 for the Devonport-Takapuna Local Board, prior to it being adopted by the Governing Body on 27 September 2018.

Whakarāpopototanga matua / Executive summary

2. The Auckland Council Annual Report 2017/2018 is being prepared and needs to be adopted by the Governing Body by 27 September 2018. As part of the overall report package, individual reports for each local board are prepared.

3. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each local board area. These changes are outlined in the Tātaritanga me ngā tohutohu / Analysis and advice section below.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) adopt the Devonport-Takapuna Local Board Annual Report 2017/2018 as sent out in Attachment A of this agenda report.

b) note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 27 September 2018.

Horopaki / Context

4. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002 each local board is required to monitor and report on the implementation of its Local Board Agreement for 2017/2018. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of the local plan.

Tātaritanga me ngā tohutohu / Analysis and advice

6. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each local board area. The changes are as follows:

· local board annual reports will be a standalone publication (rather than being a sub-section of an overall volume of all annual reports) so that the reports are far more accessible for residents

· each annual report is being written in plain English, with a more professionally designed layout

· chairperson’s overview now incorporates a review of performance, highlights and challenges so that a more joined up performance story is told

· there is a colour group photo of the local board, replacing the individual black and white photos used last year

· there are two new sections that aim to emphasise the context of the local area that the local board represents:

o a double page layout of key demographic information which was included as part of the local board plan

o a ‘Local Flavour’ section, which profiles either a local resident who does great things in the community, a grant that has benefited the community, or a significant project delivered in the community.

7. The report contains the following sections:

	Section	Description
a)	Local board area demographics	A demographic profile of the area (originally presented in local board plans).
b)	Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local board group photo	A group photo of the Local Board.
d)	Local flavour	A profile of either an outstanding resident, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori / Māori impact statement

9. The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2015-2025 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea / Financial implications

10. The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono / Risks

11. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

12. The annual report is a key communication to residents. Telling a clear and balanced performance story, in plain English, and in a form that is accessible, is important to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri / Next steps

13. The next steps for the draft Annual Report 2017/2018 for the local board are:

· Audit New Zealand review during August and September 2018

· report to Finance and Performance Committee on 19 September 2018

· report to the Governing Body for adoption on 27 September 2018

· release to stock exchanges and publication online on 28 September 2018

· physical copies provided to local board offices, council service centres and libraries by the end of October 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Devonport-Takapuna Local Board Annual Report 2017/2018	127

Ngā kaihaina / Signatories

Author

David Gurney, Manager Corporate & Local Board Performance

Authorisers

Kevin Ramsay, General Manager, Corporate Finance and Property

Louise Mason, General Manager, Local Board Services

Eric Perry - Relationship Manager

Devonport-Takapuna Local Board

21 August 2018

Auckland Council’s Quarter Four and Year End Performance Report: Devonport-Takapuna Local Board 2017/2018 Work Programme

File No.: CP2018/13775

Te take mō te pūrongo / Purpose of the report

1. To provide the Devonport-Takapuna Local Board (the local board) with an integrated report for quarter four, 1 April to 30 June 2018, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

1. This report provides an integrated view of performance for the local board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

2. 83 of the 134 (or 58 per cent) of the activities in the agreed work programme have been delivered. This includes multi-year projects/activities that have progressed as expected. 59 activities were undelivered, cancelled, put on hold or deferred.

3. Key highlights for quarter four include:

· five arts and culture facilities in the area had significant visitor and participation increases in quarter four

· the Milford three-on-three basketball court (ID 3096) was finished in June 2018

· the lease for the Devonport Peninsular Trust’s new premise at the Fort Takapuna Barracks was completed

· the North-West Wildlink (ID 365) delivered five programmes, which was attended by over 150 volunteers who planted over 1,500 plants

· the preliminary assessment for Barry’s Point Reserve development plan (ID 931) is complete

· formal community engagement and feedback on draft Sunnynook Plan (ID 3361) was undertaken and completed on 1 July 2018, where 157 submissions were received.

4. Key activity achievements from the 2017/2018 work programme include:

· Auckland North Community and Development (ANCAD), the Takapuna North Community Trust and Devonport Peninsular Trust have all successfully delivered their work programmes. All three entities continue to provide high-quality programmes and services and events which align to the local board plan, and reflect the local community

· the local board fully allocated its community grants budget to 95 community groups and organisations to undertake a variety of local programmes, initiatives and events

· the strategic assessment for the Takapuna Beach Reserve Concept Plan and feasibility assessment for the Sunnynook Community Space have been completed. Both projects have been handed over to the Community Facilities department for detailed design and delivery and now form part of the local board’s 2018/2019 work programme

· the review of the Barry’s Point Reserve Development Plan, which will guide the future-use and activities at the reserve (i.e. sports fields and the Korean Garden) is progressing well

· final drafts for the sun smart, signage and place spaces have been completed, and will be adopted by the local board in quarter one 2018/2019

· the local parks volunteers and ecological programme has been hugely successful, with over 1,000 people from 50 schools and organisations participating in clean-ups, plantings and restoration activities

· the retaining wall at the Pumphouse was renewed in August 2017

· the ANZAC Street carpark toilets were renewed in July 2017

· the park entranceway at O’Neill’s Cemetery and Philomel Reserve were renewed in May 2018

· the replacement of single soil field on Barry Point Reserve with a new sand field was completed in May 2018

· the North-West Wildlink Assistance Programme had another successful year. The pest-free coordinator’s work has supported and engaged the community to take ownership on various projects such as the Restoring Takarunga Strategy, delivered weeding working bees, and provided rat traps to both families and community groups.

5. The overall operational net cost of service was above budget by $1.1m, a 10 percent variance to budget. Capital invested for the year was $2.4m, 44 per cent of the annual budget.

6. There are some points for the local board to note:

· Takapuna Leisure Centre revenue is tracking below budget with visitor numbers down when compared with the same period last year

· asset based service expenditure budget were over budget, the variance related to costs associated with the parks maintenance contracts. A realignment of local board budgets will be completed in the first quarter next year now that baseline costs have been established this financial year.

7. Performance measures results from the 10 Year Budget 2018-2028 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in Draft Annual Report 2017/2018. The results are included as a separate agenda item entitled “Draft Annual Report 2017/2018 – Local Board report”.

8. The following attachments are included to support this report:

· Attachment A: work programme snapshot;

· Attachment B: full work programme update for quarter four; and

· Attachment C: financial performance report.

Ngā tūtohunga / Recommendation/s

That the Devonport-Takapuna Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

9. The local board has an approved 2017/2018 work programme for the following operating departments:

Date

Council department and resolution number

16 May 2017

· Infrastructure and Environmental Services (DT/2017/98)

· Arts, Community and Events (DT/2017/99)

6 June 2017

· Community Facilities (DT/2017/55)

· Community Leases (DT/2017/55)

· Parks, Sport and Recreation (DT/2017/56)

· Libraries and Information (DT/2017/57)

· Local Economic Development (DT/2017/59)

Tātaritanga me ngā tohutohu / Analysis and advice

Key highlights for quarter four

10. The key achievements to report from each department for the quarter four period include:

Council department	Key achievement
Arts, Community and Events (ACE)	· Five arts and culture facilities in the area had significant visitor and participation increases in quarter four. · As part of delivering the Local Maori Responsiveness Action Plan (ID 663), presentations have been delivered to provide a better understanding of Matariki, tikanga and other Maori protocols.
Community Facilities (CF)	· The Milford three-on-three basketball court was finished in June 2018. · Renewed park furniture has been installed (ID 2316) at Achilles, Bryan Byrnes, Melrose, Chelteham Beach and King Edward Parade reserves, as well as Killarney Park and Vauxhall sports fields.
Community Leases (CL)	· The lease for the Devonport Peninsular Trust’s new premise at the Fort Takapuna Barracks was completed. · New lease for the Takapuna Croquet Club was completed.
Infrastructure and Environmental Services (I&ES)	· The Water Sensitive Design project (ID 97) delivered three events at Bayswater School, Takapuna Primary and Carmel College. · The North-West Wildlink (ID 365) delivered five programmes, which was attended by over 150 volunteers who planted over 1,500 plants.
Parks, Sport and Recreation (PSR)	· The preliminary assessment for Barry’s Point Reserve development plan (ID 931) is complete. · The signage audit (ID 2884) has been completed. This document will now prioritise signage renewals across the local board area.
Plans and Places (P&P)	· Formal community engagement and feedback on draft Sunnynook Plan (ID 3361) was undertaken and completed on 1 July 2018, where 157 submissions were received.

Overall performance against the 2017/18 work programme

11. 83 of the 134 (or 58 per cent) of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. 59 activities were undelivered, cancelled, put on hold or deferred.

12. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in the table below:

RAG	Status	ACE	CF	CL	I&ES	Libraries	LED	P&P	PSR
Green	Completed	26	15	6	2	10	3	1	7
Green	In progress (multi-year activities progressed as expected)	0	12	0	0	0	0	0	1
Amber	In progress (multi-year activities not progressed as expected)	0	15	10	0	0	0	0	1
Red	Deferred	0	18	14	0	0	0	0	0
Red	Cancelled	0	1	0	0	0	0	0	0
Total	Percentage of activities delivered as expected	100%	44%	20%	100%	100%	100%	100%	89%

Note: During the delivery of the work programmes some activities have been combined together for efficiency of delivery. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly update (Attachment B). The remaining of the combined activities are identified as cancelled with an amber RAG status to differentiate from other cancelled activities and are not included in the overall delivery performance figures or the snapshot (Attachment A).

13. The snapshot (attachment A), shows overall performance against the local board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (attachment B).

Overview of work programme achievement by department

Arts, Community and Events work programme

14. All Arts, Community and Events (ACE) work programme activities were delivered this year. Highlights from the ACE work programme include:

· the local board fully allocated its community grants budget to 95 community groups and organisations to undertake a variety of local programmes, initiatives and events;

· delivered a number of successful events across the local board area, which include:

o two Movies in Parks in Milford and Devonport, and

o two ANZAC ceremonies in Takapuna and Devonport

· arts and culture facilities continue to provide innovative programmes and performances for both local residents and visitors of all ages. Each facility has experienced increase participation and visitors throughout the year; and

· four funding agreements have been completed to enable community organisations to deliver kaupapa Maori responsiveness programmes, which have been undertaken as part of Matariki.

Parks, Sport and Recreation work programme

15. Eight of the nine Parks, Sport and Recreation (PSR) work programme activities were delivered this year. Highlights from the PSR work programme include:

· the review of the Barry’s Point Reserve Development Plan, which will guide the future-use and activities at the reserve (i.e. sports fields and the Korean Garden) is progressing well;

· final drafts for the sun smart, signage and place spaces have been completed, and will be adopted by the local board in quarter one 2018/2019; and

16. DT: Leisure facilities operation programme FY 17/18, while is not a direct local board plan initiative has been identified as amber due to a number of performance-related issues at the Takapuna Leisure Centre, which include:

· visitor numbers are slightly behind end-of-year targets and down from the previous year; and

· the net promotion score (a survey which asks how likely users would recommend the centre to friends and family) over the last 12 months has declined to ten percent.

17. The Leisure Centre however has reported that membership remains strong, the new membership structure is working well and there has been increases for learn-to-swim and swim school programmes.

Libraries and Information work programme

18. Nine of the ten Libraries and Information work programme activities were delivered this year. Highlights from the Libraries and Information work programme include:

· the additional / extended hours continue to be popular with educational groups and students who use both libraries as quiet spaces;

· 18,238 people participated in pre-school programmes and events across the two libraries; and

· there has been a significant increase in people participating in digital literacy programming and support over the last year.

19. Library hours of service – Devonport-Takapuna, while is not a direct local board plan initiative has been identified as amber due a slight decrease of visits to both libraries over the last year. Staff note that a new methodology for counting visits at both libraries has likely attributed to the reduction. In addition, it is likely that there has been a settling effect for Devonport, which typically occurs three years after a new library opens.

Community Facilities work programme

20. 27 of the 61 Community Facilities (CF) work programme activities were completed or are in progress (multi-year activities progressing as expected). Highlights from the CF work programme include the:

· retaining wall at the Pumphouse was renewed in August 2017;

· ANZAC Street carpark toilets were renewed in July 2017;

· park entranceway at O’Neill’s Cemetery and Philomel Reserve were renewed in May 2018;

· replacement of single soil field on Barry Point Reserve with a new sand field was completed in May 2018; and

· three-on-three basketball court at Milford Reserve was completed in June 2018.

21. Of the 19 activities that are identified as:

· red in the RAG status, 18 projects are on hold / deferred and one project was cancelled; and

· amber in the RAG status, 15 were multi-year activities which had have not progressed at expected.

22. It is important to note that there are a number of factors that need to be considered for activities identified as red or amber. Many of these activities are either multi-year projects that are expected to continue or will be delivered in quarter one of the 2018/2019 financial year.

23. Several other projects, which have had administrative changes (i.e. been combined with others in the work programme) have been marked red or amber.

24. The following table provides detail about key projects in the CF work programme which are activities are either multi-year projects that are expected to continue:

Project	Commentary
Claystore Heritage building (ID 2298 and 2299)	Awaiting results of the preliminary seismic survey, which is currently being carried out by Auckland Council. This is was due in July 2018 and will inform next steps for the renewal.
Takapuna Pumphouse – refurbish interior and reroof café (ID 2302)	Awaiting the results of the asbestos survey, which will inform the final business case so that the project can be delivered.
Devonport- Takapuna - renew park furniture 2017- 19 (ID 2316)	Work is currently underway and is expected to be completed by July 2018.

25. The following table provides detail about key projects in the CF work programme which are multi-year projects that has not progressed as expected:

Project	Commentary
139 Beach Road – repurpose for community building (ID 2304)	Initial cost estimations have highlighted the need for significant remedial work and associated costs for the building. A seismic review was undertaken in July 2018 and will be the next steps for the renewal.
Takapuna Pool and Leisure Centre – renewal and upgrade (ID 2309)	Conceptual designs to renew the centre have been undertaken and are being reviewed by the Active Recreation unit.
Allen Hill Reserve (ID 2310)	Residents could take legal action against the upgrade if resource consent is publicly notified. This would add significant costs and delays to the project.
Lake Pupuke – develop northern walkways (ID 2318)	Staff will be undertaking targeted engagement with local residents and key stakeholders in quarter one of the 2018/2019 financial year. This will seek feedback and views on the proposed design.
Becroft Park - develop and renew hybrid fields two and three (ID 2925)	Site investigation is underway to develop concept design. This will identify the best approach to develop fields two and three. The concept plan is expected to be completed by the end of July 2018, then the project will move into detailed design.
Depot Artspace - replace weatherboards and kitchen (ID 2300)	Quote was received end May 2018 and accepted. The works will be undertaken in quarter one of the 2018/2019 financial year.
Lake Pupuke – renew northern parks foreshore structures (ID 2319)	First round of tenders identified significant issues with the wall repairs during times of high lake levels and this was reflected in the very high prices received. A new tender will be undertaken for timing to start when lake levels are low enough in late-2019
Sunnynook Park – renew and upgrade various sports field (ID 2322)	The top field has been sown in a temporary grass surface and has been opened to the public with the intention of closing this again in November to establish the final grass surface over the summer period. The construction of the lower platform is to be completed the following summer and autumn, but some drainage works may be completed earlier if ground conditions permit this. Physical works will be completed over the 2018/2019 financial year.
Takapuna Beach Sacred Grove coastal renewals (ID 2323)	Work on the renewal of the damaged seawall will begin in mid-July for completion in September.
Lake Pupuke South Walkways and Foreshore Structure Development and Renewals (ID 2802)	Tendering for construction contract to begin in July 2018 with construction planned for the spring and summer period. Next steps are to complete tender process and continue liaison with stakeholders.
Plymouth Reserve - develop walkways and cycleways (ID 3394)	Project Manager has met with iwi to discuss their planned works and the overlap with Auckland Council works. A consultant has been engaged to take the developed designs through to detailed design and tender issue documentation. Next steps are to meet with iwi on site to review each other's planned works. Progress designs and geotechnical assessments for proposed retaining structures.

26. The following table provides detail about key projects in the CF work programme which are deferrals.

Project	Commentary
Refurbish Milford Reserve, Gould Reserve, Rahopara Park, Becroft Reserve and Takapuna Beach toilets (ID 2794)	An architect has been engaged to complete the renovation designs and submit the building consent application.
Jutland Road Reserve - renew walkway (ID 2324)	Project scope is currently being reviewed to identify if a bridge or new track route is required due to the steep gradient. Next steps are to complete design by mid-October and then go out to tender.
Aramoana Reserve - renew, seawall and boat ramp (ID 2802)	Resource consent granted works will be undertaken in quarter one of the 2018/2019 financial year.
Devonport Yacht Club - renew wharf - King Edward Parade (ID 2964)	The contractor is no longer be available to complete the works. Options are to be reviewed as the original tender process has been exhausted. A new approach is currently being developed.
Fort Takapuna Recreation Reserve - restore 2 heritage barracks (ID 2977)	Building consent has been identified as being necessary for the amenity lighting pole foundations. This is being processed for submission as a request for exemption. Delay in obtaining building consent has pushed delivery into 2018/2019 financial year Next steps are to finalise building consent exemption and release formal tender documents to selected contractors for pricing.
Kennedy Park - renew coastal walkways and fencing (ID 3040)	Construction to begin on-site in late June. The project will be completed in July 2018.
Narrowneck - renew seawalls and paths (ID 3118)	A second round of tendering for the renewal of the main wall is underway. Contract will be awarded in early August and works to commence on site later in the month.

27. In addition, the following projects are to be carried forward into the new financial year for full delivery:

· Devonport- Takapuna - renew park play spaces 2018/2019 (ID 2796);

· Devonport- Takapuna - renew park walkways and paths 2018-20 (ID 2795);

· Devonport-Takapuna – renew park lighting (ID 2792); and

· Takapuna Pumphouse amphitheatre – minor renewals (ID 2303).

Community Leases work programme

28. Six of the 30 Community Leases (CL) work programme activities were completed or are in progress (multi-year activities progressing as expected). Highlights from the CL work programme include the completion of the following leases:

· Auckland North Community Development Inc – renewal of ground lease at Mary Thomas Centre;

· North Shore Croquet Club;

· Takapuna Croquet Club; and

· Plunket Society in Devonport and Takapuna.

29. 24 community leases have either been deferred or have not progressed as expected, and subsequently will continue in the 2018/2019 CL work programme. The following table provides a breakdown of deferred or have not progressed as expected leases:

Category

Lease

Deferral

· Devonport Bowling Club (ID 1501)

· Devonport Community House (ID 1503)

· Scouts New Zealand - Milford (ID 1504)

· Awataha Young Mariners Inc (ID 1505)

· Lions Club of Devonport (ID 1506)

· The Lake House Trust (lease and licence) (IDs 1510 and 1511)

· North Shore United Football Club (ID 1517)

· Devonport Community Garden (ID 1520)

· Korean Gardens (ID 1522)

· Royal New Zealand Plunket – Sunnynook (ID 1524)

· Citizen Advice Bureau – Mary Thomas Centre (room 6) (ID 1527)

· Scouts New Zealand – Becroft Park (ID 1530)

· Returned Services Association – Mary Poynton Cresent (ID 1531)

Not progressed as expected

· Citizen Advice Bureau – Mary Thomas Centre (room 7) (ID 1502)

· North Shore Library Foundation (ID 1512)

· Age Concern Takapuna (ID 1513)

· North Shore Centres of Mutual Aid (ID 1514)

· North Shore Housing Trust (ID 1515)

· Auckland North Community Development Inc – renewal of office lease at Mary Thomas Centre (ID 1516)

· Takapuna Citizens Advice Bureau (IDs 1519 and 1526)

· Mount Cambria Community Garden (ID 1521)

Infrastructure and Environment Services work programme

30. All Infrastructure and Environment Services (I&ES) work programme activities were delivered last year. Highlights from the I&ES work programme include:

· the North-West Wildlink Assistance Programme had another successful year. The pest-free coordinator’s work has supported and engaged the community to take ownership on various projects such as the Restoring Takarunga Strategy, delivered weeding working bees, and provided rat traps to both families and community groups; and

· the water sensitive design project was delivered to Bayswater School, Takapuna Primary and Carmel College. Each school installed two rain barrels which help student learning for water conservation and urban storm water.

Local Economic Development work programme

31. All Local Economic Development (LED) work programme activities were delivered is year. Highlights from the LED work programme include:

· the Young Enterprise Scheme kick start days were delivered between 19 and 23 February 2018, and was well-attended from schools in the Devonport-Takapuna Local Board area; and

· Explore North Shore, a joint venture between the Milford, Takapuna Beach and Devonport business associations launched their branding, website and brochure to promote tourism and economic development opportunities for the area.

Plans and Places work programme

32. The Plans and Places unit is currently developing the Sunnynook-Totara Vale Centre Plan. Community engagement and feedback on draft plan was undertaken and completed 1 July 2018. Key feedback issues and suggested plan amendments were reported to the working party on 25 July 2018. The draft plan is on track be approved by both the Kaipatiki and Devonport-Takapuna local boards in September 2018.

Deferred activities

33. As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

Project	Budget
Korean Garden grant	$150,000
Takapuna Beach Reserve concept plan	$50,000
Visitor information centre scoping	$6,000
Barry's point reserve development plan	$20,000
Sunnynook local economic development plan	$60,000
Total	$286,000.00

34. Undelivered capex funded activities will be brought to the board by Community Facilities as part of their annual capex carry forward process.

Financial performance

35. The local board’s net cost of service for the year was $11.7m, above budget by $1.1m.

36. Operating revenue was slightly below budget with an actual to budget variance of two percent. Even though membership numbers and activation numbers were steady at Takapuna Leisure Centre, learn to swim numbers were down resulting in lower revenue than was planned.

37. Asset based services expenditure was well above budget and the main driver for the overall variance was related to parks maintenance costs. A reallocation of budgets between all local boards is required and now that baseline costs have been established this financial year they will be factored into the revised budgets for 2019.

38. The majority of the boards locally driven initiative (LDI) programme was delivered in the year. The $263,000 underspend is accounted for within the projects the board approved to be carried for to the next financial year.

39. Capital investment for the year was $2.4m, a $3.0m variance below budget. Per the work programme update from community facilities, several projects are still in progress or deferred to the next financial year.

Key performance indicators

40. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

41. This report informs the [name] Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

Tauākī whakaaweawe Māori / Māori impact statement

42. The local board’s work programme contains a number of projects which provide direct outcomes for Māori. It should be noted that the work programme also provides broader opportunities and outcomes for Māori, both in the local board area and across Auckland. Examples of this include:

· the local board’s grants programme provides a range of activities, events and programmes for both Māori community groups and organisations, and wider community groups who propose and promote broader Māori outcomes

· providing programmes and activities at community houses that meet the needs of young Māori in the local board area.

· as part of delivering the Local Maori Responsiveness Action Plan (ID 663), presentations have been delivered to provide a better understanding of Matariki, tikanga and other Maori protocols.

Ngā ritenga ā-pūtea / Financial implications

43. This report is provided to enable the [name] Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the local board receiving this report.

Ngā raru tūpono / Risks

44. Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

45. The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Work programme snapshot	155
b ⇩	Full work programme update for quarter four	157
c ⇩	Financial performance report	189

Ngā kaihaina / Signatories

Author	Tristan Coulson - Senior Local Board Advisor Devonport-Takapuna
Authoriser	Eric Perry - Relationship Manager

Chairperson	George Wood, CNZM
Deputy Chairperson	Dr Grant Gillon
Members	Mike Cohen, QSM, JP
	Jennifer McKenzie
	Jan O'Connor
	Mike Sheehy

No.	Title	Page
a ⇩	Workshop Record - 03 July 2018	205
b ⇩	Workshop Record - 10 July 2018	207
c ⇩	Workshop Record - 17 July 2018	209
d ⇩	Workshop Record - 24 July 2018	211

Author	Heather Skinner - Democracy Advisor
Authoriser	Eric Perry - Relationship Manager