Agenda of Environment and Community Committee

Environment and Community Committee

14 August 2018

Exchange of part of Margan Reserve for other land

File No.: CP2018/13268

Te take mō te pūrongo / Purpose of the report

1. To seek approval to publicly notify a proposed exchange of land between part of Margan Reserve, New Lynn, with other land under section 15(2) of the Reserves Act 1977.

Whakarāpopototanga matua / Executive summary

2. A decision is required by the Environment and Community Committee to notify a proposed land exchange under section 15(2) of the Reserves Act 1977.

3. A developer has proposed an exchange of 295m² of land at number 5 Clinker Place with 295m² of land at Margan Reserve, New Lynn under section 15 of the Reserves Act 1977.

4. The proposed land exchange aims to enable:

· the provision of a road, pedestrian and cycle connection from Margan Avenue to New Lynn centre and the train station, in accordance with the New Lynn precinct plan

· a fragmented piece of Margan Reserve to be incorporated into a larger strip along Margan Avenue.

5. Staff recommend that the committee approve public notification of the proposed land exchange. It is deemed to be a high priority when assessed against council policy.

6. The Whau Local Board supports the notification of the proposed land exchange.

7. There is a low risk of a judicial review of council decision-making processes if the council follows the statutory process.

Ngā tūtohunga / Recommendations

That the Environment and Community Committee:

a) approve notification under section 15(2) of the Reserves Act 1977 of a proposed land exchange of 295m² of Margan Reserve, New Lynn (Pt Lot 1 DP 122011) for 295m² of adjacent land at 5 Clinker Place (Pt Lot 2 DP 122011) as shown in Attachment C of the agenda report.

Horopaki / Context

8. The Auckland Unitary Plan includes a precinct plan for New Lynn, known as the West Edge. It includes a new road connection from New Lynn to Margan Avenue (refer Attachment A).

9. The site through which the road connection will pass is part-owned by a developer. The road also passes through Margan Reserve, which is located adjacent to Margan Avenue and comprises two separate areas (refer Attachment B).

10. Margan Reserve is classified as a recreation reserve under the Reserves Act 1977. It does not have a reserve management plan in place.

11. To provide access to Margan Avenue in accordance with the precinct plan, the developer seeks to exchange 295m² of Margan Reserve with adjacent land totaling 295m² at 5 Clinker Place (refer Attachment C).

The land exchange process is set out in the Reserves Act 1977

12. Section 15 of the Reserves Act prescribes the process for a land exchange between reserves and other land. The process has four key steps:

· the administering body (in this case the Auckland Council) publicly notifies its intention to undertake the land exchange and calls for objections in writing, allowing a period of at least one month for objections to be received

· after a period of at least one month following public notification the administering body considers all objections to the proposed land exchange

· the administering body passes a resolution supporting the land exchange if it considers it appropriate to do so in light of the objections received

· a copy of the resolution supporting the land exchange is forwarded to the Minister of Conservation or their delegate along with the objections for authorisation.

13. Relevant mana whenua must also be consulted.

Tātaritanga me ngā tohutohu / Analysis and advice

The proposed land exchange is deemed to be a high priority when assessed against council policy

14. Land exchanges are assessed against the criteria in the council’s Parks and Open Space Acquisition Policy 2013 and Parks and Open Space Provision Policy 2016. Proposed land exchanges are prioritised according to the highest rating achieved.

15. Table 1 provides a summary of the assessment of the proposed land exchange.

Table 1: Initial assessment of the open space configuration which would result from the proposed land exchange

Acquisition criteria	Comment	Rating
Meeting community needs, now and in the future	High priority: · the proposed land exchange would facilitate improved physical access between Margan Avenue to New Lynn centre and the transport hub, which includes the train station.	High priority
Connecting parks and open spaces	High priority: · the proposed land exchange would improve the connectivity of the network of open space walkways throughout the area.
Protecting and restoring Auckland’s unique features and meanings	Not a priority: · there are no known heritage, cultural or natural values of significance located within the areas proposed for exchange.
Improving the parks and open spaces we already have	High priority: · the proposed land exchange will involve the loss of some vegetation to create the road however existing vegetation along Margan Avenue will be protected and a small, fragmented piece of the reserve will be connected to a wider and continuous strip.

16. Staff recommend that the committee approve public notification of the proposed land exchange. It is a high priority when assessed against council policy.

17. The proposed land exchange is expected to have positive benefits to the community including:

· provide a road, pedestrian and cycle connection from Margan Avenue to New Lynn centre and the train station, in accordance with the New Lynn precinct plan

· enable a fragmented piece of Margan Reserve to be incorporated into a larger strip along Margan Avenue.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18. The Whau Local Board supports notification of the proposed land exchange and requested additional investigation prior to public engagement.

19. Staff undertook further investigation and presented the findings to the local board’s satisfaction at a workshop on 12 June 2018.

20. The Whau Local Board resolved at its meeting on 22 November 2017 [WH/2017/140 refers] that it:

a) support the public notification under section 15(2) of the Reserves Act 1977 of a proposed land exchange of 295m² of Margan Reserve, New Lynn (Pt Lot 1 DP 122011) for 295m² of adjacent land at 5 Clinker Place (Pt Lot 2 DP 122011)

b) request that the ecological, transport and land value assessment be made available prior to public consultation in the new year

c) request that prior to public engagement staff investigate

i) moving the road crossing further eastwards

ii) the opportunities for relocation of trees

iii) footpath diversion around trees

iv) higher level of protection including scheduling of native trees across the Crown Lynn site

v) increased amenity and open space planting of larger native trees on the Crown Lynn site to strengthen the ecological connection between Manawa Wetlands and Olympic Park

d) meet with Avanda to discuss the protection of trees on the Avanda site.

Tauākī whakaaweawe Māori / Māori impact statement

21. The land comprising the proposed land exchange does not contain known sites of significance and/or value to mana whenua.

22. Consultation with mana whenua will be undertaken as part of the statutory land exchange process.

Ngā ritenga ā-pūtea / Financial implications

23. The applicant will cover all costs associated with the land exchange.

Ngā raru tūpono / Risks

24. Risks to the council are minimised if the statutory requirements of the Reserves Act 1977 process are followed.

25. Some risks sit with the applicant, as there is no guarantee that the proposed land exchange will be:

· approved by the governing body for notification

· supported by mana whenua through the consultation process

· supported by the public through the consultation process

· supported by the governing body following public consultation

· authorised by the Minister of Conservation or their delegate.

Ngā koringa ā-muri / Next steps

26. If approved, staff will work with the developer and begin the Reserves Act 1977 process as soon as practicable.

27. Land exchanges generally take a minimum of six to eight months to complete.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	New Lynn Precinct Plan showing the location of Margan Reserve	15
b ⇩	Margan Reserve	17
c ⇩	The proposed area of reserve to be exchanged	19

Ngā kaihaina / Signatories

Author

Emma Golightly - Team Leader - Parks and Recreation Policy

Authorisers

Kataraina Maki – General Manager - Community & Social Policy

Dean Kimpton - Chief Operating Officer

Environment and Community Committee

14 August 2018

Progress update on the Public Art Policy with recommended improvements

File No.: CP2018/14235

Te take mō te pūrongo / Purpose of the report

1. To seek approval to improve the Public Art Policy.

Whakarāpopototanga matua / Executive summary

2. Staff have undertaken a progress review of the Public Art Policy (the policy) to assess how we are tracking against the policy’s outcomes and measures.

3. Overall council has made good progress. Since the development of the policy:

· all artworks created in the regional public art programme are in line with policy outcomes

· 64 new public art works have been created in 17 local board areas, covering a range of types/genres and by a diverse range of artists

· in addition to the regional public art programme budget (approximately $2.5m) significant investment has been committed through major city developments such as the City Rail Loop, Lower Queen Street and Wynyard Quarter

· there has been a balanced programme of investment recognising high profile areas such as the CBD and in areas with limited public art.

4. There are opportunities to improve outcomes by:

· streamlining the policy and making it easier to understand

· increasing awareness and understanding of the policy

· improving alignment of public art activity to the outcomes in the policy

· improving evaluation and monitoring of the policy.

5. No significant changes to the policy outcomes or processes are proposed.

6. The risk of improved evaluation revealing shortcomings in the policy will be mitigated by highlighting the improved outcomes from identifying and rapidly addressing these issues.

7. Staff will work with stakeholders to ensure any changes to the policy address the key opportunities identified in the progress update.

8. Subject to approval, staff will work with internal and external stakeholders to implement improvements over the next 12 months and report back to the committee on implementation progress within 18 months.

Ngā tūtohunga / Recommendation/s

That the Environment and Community Committee:

a) approve recommended improvements to the Public Art Policy as follows:

i) streamline the policy and make it easier to understand

ii) socialise the policy and strengthen relationships for public art

iii) improve evaluation of the policy.

b) direct staff, through the Chief Executive, to report back on implementation progress within 18 months.

Horopaki / Context

9. In 2013, the Public Art Policy was adopted to facilitate excellence, alignment and transparency in all public art activity across Auckland.

10. In 2017, a progress update of the policy was initiated. The scope of the progress update was to gain insight into how the policy is being applied, the outcomes being achieved and to identify areas for improvement for the policy and its implementation.

11. Key findings from the progress update are outlined below. Refer to the Public Art Policy Progress Update (Attachment A) for the full findings.

Tātaritanga me ngā tohutohu / Analysis and advice

We are making good progress on the development of public art that meets policy outcomes

12. The Public Art Policy directs council to develop public art that delights, engages and challenges, supports a diverse range of artwork types and practice, transforms public spaces and reflects Auckland’s unique identity, character and diversity.

13. Since the development of the policy:

· all public art created as part of the council’s regional public art programme meets one or more of these policy outcomes

· 64 new public art works have been created in 17 local board areas

· a range of artworks encompassing different types or genres have been created by a diverse range of artists from different ethnicities and nationalities

· there has been a strong focus on creating a balanced programme of investment recognising high profile areas such as the CBD but also investing in areas with limited public art

· in addition to the regional public art programme budget (of approximately $2.5m) significant investment has been committed through major city developments such as the City Rail Loop, Lower Queen Street and Wynyard Quarter

· public art is being integrated into new community facilities (such as the Devonport Library and Te Oro in Glenn Innes) to reflect local stories and transform public spaces.

The council is building stronger relationships to improve public art outcomes for Auckland

14. The council is building stronger relationships with CCOs and external stakeholders to improve public art outcomes in Auckland. This includes formalising working relationships and expectations.

Opportunities for improvement

There is a need to streamline the policy and make it easier to understand

15. The complexity of some of the language and definitions makes the policy difficult for some groups to understand and to recognise that they have a role in applying the policy.

16. To address this we recommend:

· clarifying some of the language in the policy

· incorporating process maps to better demonstrate roles and responsibilities

· refining the definition of public art to better demonstrate what public art is in the context of developing permanent public art

· incorporating a glossary into the policy

Awareness and understanding of the policy could be increased

17. Some groups could have better awareness and understanding of the policy – to ensure they use or align their work with the policy.

18. To address this we recommend:

· using a roadshow to socialise the streamlined policy

· raising visibility of the policy across the organisation through regular communications and sharing examples of best practice

· building and strengthen relationships across the council, with CCOs and external stakeholders to increase awareness and buy-in to the policy.

Alignment to policy outcomes and processes could be improved in some areas

19. Some public art activity is occurring that is not informed by or aligned with the policy.

20. The alignment of public art activity to the policy’s outcomes and processes could be improved for some groups across the council and CCOs.

21. We expect that streamlining the policy and increasing of awareness of it will address this issue.

22. Other options to ensure groups across the council family implement the policy were explored. This included utilising powers under the Local Government (Auckland Council) Act 2009, such as statements of intent and section 92(2) directives. These processes have been reserved as the recommended improvements could be sufficient to achieve the desired result.

Evaluation of the policy could be improved

23. The evaluation and monitoring measures could better align with the policy’s outcomes. Data collection could also be extended to provide a better understanding of how public art is meeting the policy’s outcomes. New methods for collecting evaluation and monitoring data could also be investigated.

24. To address this we recommend:

· redeveloping the evaluation and monitoring measures to better align them with the policy’s outcomes

· investigating options for improved evaluation and monitoring data collection.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

25. Local boards are key stakeholders in the development of public art projects.

26. Achieving a balanced geographical spread of public art pieces across the Auckland region is an important priority of the regional public art programme.

27. The location of public art works across local boards is an indicator to determine whether policy outcomes are being met.

28. The regional approach of the public art programme allows for geographical gaps to be identified and prioritised for potential future public art projects.

29. Feedback from the status update highlighted that the policy needs to be clearer on the:

· differentiation between the council’s regional public art programme and local public art

· the scope of opportunity for public art at the local board level.

30. The recommended improvements will address these key themes. Staff will work with local boards to implement improvements.

Tauākī whakaaweawe Māori / Māori impact statement

31. Building and maintaining respectful relationships and partnerships with Māori, including valuing mātauranga Māori (the traditional Māori knowledge, wisdom and understanding) is a key principal in the policy.

32. The ethnicity, nationality and/or iwi that an artist identifies with is one of the indicators to determine whether policy outcomes are being met.

33. Since the policy was implemented, 34 per cent of the public artworks that have been created were made by artists that identify as being of Māori descent or affiliation.

34. Feedback from the status update highlighted that clarity is required regarding:

· how the council should engage and work with mana whenua on public art in Auckland

· the expectation and best practice of outcomes for mana whenua.

35. It was also identified that data collection for the evaluation and monitoring measures could be extended. This would help enhance the understanding of whether a public art work gives visibility and expression to mana whenua stories, history, Te Ao Māori and communities.

36. The recommended improvements incorporate addressing these identified key themes.

37. Staff will work with mana whenua and mataawaka to implement improvements.

Ngā ritenga ā-pūtea / Financial implications

38. Staff time and resources will be required to implement the recommended improvements. These will be met from within existing baselines.

Ngā raru tūpono / Risks

39. There is a reputational risk that the recommended improvements to monitoring and data collection will reveal shortcomings that require more substantial revision of the policy. This can be mitigated by highlighting the benefits of raising awareness of any issues, as well as a commitment to achieving improved outcomes by rapidly identifying and addressing any shortcomings.

Ngā koringa ā-muri / Next steps

40. Subject to approval, staff will work with internal and external stakeholders to implement improvements over the next 12 months.

41. Staff will report back to the committee on implementation progress within 18 months.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Public Art Policy: Progress Update August 2018	25

Ngā kaihaina / Signatories

Author

Ben Brooks - Team Leader Community Policy

Authorisers

Kataraina Maki – General Manager - Community & Social Policy

Dean Kimpton - Chief Operating Officer

Environment and Community Committee

14 August 2018

Open Space acquisition in the 2017/18 financial year

File No.: CP2018/13519

Te take mō te pūrongo / Purpose of the report

1. To provide a summary of all open space acquisitions in the 2017/18 financial year.

Whakarāpopototanga matua / Executive summary

2. The open space acquisition budget for the 2017/18 financial period was $52.2 million. A total of $43.7 million was been spent, representing 84% of the overall budget.

3. A total of $29.7 million was spent on 13 new parks and open space, covering a land area of approximately 9.5 hectares. A further $14 million was spent on completing the acquisition of sports fields at Hobsonville ($13.3 million) and a further instalment for the acquisition of land at Monte Cecilia Park ($782,800).

4. Six new parks and open space covering a total land area of approximately 180.9 hectares were acquired at no capital cost. This included the acquisition of 180 hectares of land at Te Arai South. Annual unbudgeted maintenance costs of these parks are estimated to be $253,000 per annum; including $240,000 for the Te Arai South.

5. One acquisition was approved under delegated authority for $10,000 covering a land area of approximately 347m².

6. Staff recommend the development of a series of communication initiatives to highlight the new parks and open spaces acquired. These communication initiatives may help dispel the reputational risk that council is disposing of open space land.

Ngā tūtohunga / Recommendation/s

That the Environment and Community Committee:

a) approve the development of a series of communication initiatives to highlight the new parks and open spaces acquired in the 2017/18 financial year for Aucklanders’ use and enjoyment.

Horopaki / Context

Background

7. The open space acquisition budget for the 2017/18 financial period was $52.2 million.

8. A total of $29.6 million was spent on 13 new parks and open space, covering a land area of approximately 9.5 hectares.

9. A final payment of $13.3 million was made to settle the acquisition of sports fields at Hobsonville. An instalment of $782,000 was made towards the acquisition of Liston Village, which will be incorporated into Monte Cecilia Park once the acquisition is completed.

10. Table one below presents a summary of these new parks and open space.

11. Table 1: Open space acquisitions settled in 2017/18

Local Board	Suburb	Property location	Type of open space	Size (m2)	Capital Cost
Franklin	Beachland	110 Jack Lachlan	Neighbourhood Park	3000	430,000
Henderson-Massey	Whenuapai	40 Trig Road	Suburb Park (part of)	2555	1,860,000
Hibiscus & Bays	Red Beach	Red Beach Road (Peninsula Golf Course)	Neighbourhood Park	8099	3,910,000
Hibiscus & Bays	Silverdale	Bonair Crescent (Millwater Parkway)	Suburb Park	30,375	3,300,000
Hibiscus & Bays	Silverdale	Milwater, Arran Point (Precinct 7)	Neighbourhood Park	3000	3,100,000
Hibiscus & Bays	Orewa	West Hoe Heights & Sunny Heights Road	Neighbourhood Park	7015	2,450,000
Howick	Flat Bush	171 Murphys Road (part of)	Sports Park	8255	6,500,000
Māngere-Ōtāhuhu	Mangere	545 Oruarangi Road	Neighbourhood Park	3000	1,590,000
Orakei	Orakei	5 Ngapipi Road	addition to Ngapipi Cliff Reserve	2327	1,875,000
Papakura	Hingaia	16 Derbyshire Lane	Neighbourhood Park	3020	1,500,000
Papakura	Takanini	31 Airfield Road	Neighbourhood Park	2000	925,000
Puketāpapa	Hillsborough	72 Hillsborough Road¹	part of Monte Cecilia Park	-	782,863
Rodney	Huapai	105 Oraha Road	Neighbourhood Park	4564	1,900,000
Upper Harbour	Hobsonville	129 Clark Road²	Sports Park	-	13,300,000
Waitākere Ranges	Piha	42 Seaview Road	addition to Waitakere Ranges Regional Park	18,767	340,000
Total				95,977	43,762,863

¹ Part of installment payments for land acquisition Monte Cecilia Park.

²Settlement payment made to complete the purchase of sports fields at Hobsonville.

12. Local boards have decision-making responsibility for the development of new parks and open space. This includes responsibility for maintenance.

13. Development and maintenance costs for new parks and open spaces were provided for in the Long-term Plan 2015-2025 as a percentage of the acquisition cost.

Use of delegated authority

14. One acquisition was approved by staff under delegated authority. This was for the acquisition of approximately 347m² of land from Watercare at a cost of $10,000 to improve the visibility and access into Church Street Reserve in Onehunga.

Open space acquired at no capital cost

15. Council acquired six new parks and open space, covering a total land area of approximately 180.9 hectares at no capital cost. The majority of the land acquired at no capital cost was at Te Arai South (180 hectares). Table 2 presents a summary of these acquisitions by local board area.

16. No development and maintenance costs are allocated for land acquired at no capital cost. These costs need to be met within existing budgets.

17. These ongoing costs need to be balanced against the acquisition of six new parks at no capital cost.

18. The Finance and Performance Committee [FIN/2017/1500 refers] allocated funding to meet the development and maintenance costs for Te Arai.

19. The costs of the five other parks can be met within existing baselines.

Table 2: Open space vested in the council at no capital cost in 2017/18

Local Board	Suburb	Location	Type of open space	Size (m²)	Capital cost ($)	Operational cost ($) per annum
Māngere-Ōtāhuhu	Mangere	545 Oruarangi Road	Neighbourhood Park	3000	0	10,000
Papakura	Manukau	1V Great South Road	Four Pocket Parks¹	5879	0	3,500
Rodney	Te Arai	Te Arai South	addition to Te Arai Regional Park	1,800,000	0	240,000
Total				1,808,879		253,500

¹Four pocket parks totaling 5879m²(1260m², 1775m², 1850m², 1000m²).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20. This is a process report for reporting purposes only.

Tauākī whakaaweawe Māori / Māori impact statement

21. This is a process report for reporting purposes only.

Ngā ritenga ā-pūtea / Financial implications

22. There was a budget variance of approximately 16 per cent for the 2017/18 financial year. Council will carry forward the balance of $8.5 million to the 2018/19 financial year.

Ngā raru tūpono / Risks

23. There is a low financial risk arising from the unbudgeted $13,500 annual maintenance costs for five parks acquired at no capital cost. This is mitigated by additional funding allocated in the Long-term Plan 2018-2028 for consequential operating costs.

24. This report may help dispel the reputational risk that council is disposing of open space land.

Ngā koringa ā-muri / Next steps

25. Staff recommend the development of a series of communication initiatives to highlight the new parks and open spaces acquired in the 2017/18 financial year for Aucklanders’ use and enjoyment. Existing channels such as Our Auckland and the council website will be used.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Roma Leota - Policy Analyst

Authorisers

Paul Marriott-Lloyd - Senior Policy Manager

Kataraina Maki – General Manager - Community & Social Policy

Dean Kimpton - Chief Operating Officer

No.	Title	Page
a ⇩	Relationship agreement with the James Wallace Arts Trust	67

No.	Title	Page
a ⇩	Positive Ageing Strategy - Auckland Council - Submission	105

Environment and Community Committee

14 August 2018

Submission on Local Government Regulatory Systems Amendment Bill

File No.: CP2018/12966

Te take mō te pūrongo / Purpose of the report

1. To approve a submission on the Local Government Regulatory Systems Amendment Bill.

Whakarāpopototanga matua / Executive summary

2. The Local Government Regulatory Systems Amendment Bill is currently open for submissions to the Governance and Administration Select Committee. Submissions close on 17 August 2018.

3. A regulatory systems bill is an omnibus bill which amends various legislation. This bill amends legislation administered by the Department of Internal Affairs and which relates to local government.

4. The draft submission is attached in Attachment A.

Ngā tūtohunga / Recommendation/s

That the Environment and Community Committee:

a) approve the submission to the Governance and Administration Select Committee in Attachment A.

b) agree that the council does not wish to be heard.

c) authorise the General Manager Democracy Services to make any changes agreed to by the Environment and Community Committee, or to correct minor errors.

Horopaki / Context

5. The following statutes are amended:

Dog Control Act 1996

· replace the definition of disability assist dog

· align the notification requirements of local authorities with those in the Local Government Act 2002

· clarify which organisations are authorised to certify dogs as disability assist dogs.

Local Electoral Act 2001

· empower councils to improve representative and substantial participation in local elections, clarify when a successful candidate in a by-election may come into office.

Local Government Act 1974

· clarify the consultation and public notification requirements when designating a road as a pedestrian mall by aligning the requirements with those in the Local Government Act 2002.

Local Government Act 2002

· insert a definition of Internet site and updating or aligning other definitions:

· align the delegation and sub-delegation powers of local authorities:

· require digital public notices:

· remove the requirements to send copies of long-term plans, annual reports and annual plans to various entities and to have a statement on the quantified limit on rates within the long-term plans:

· enable the Secretary for Local Government to set requirements of form for documents or information that must be made publicly available.

Local Government Official Information and Meetings Act 1987

· update and clarify public notification requirements, particularly those for extraordinary or emergency meetings.

Local Government (Rating) Act 2002

· remove the requirement to send a copy of any resolution setting rates to the Secretary for Local Government, and instead require only that it be made publicly available.

Rates Rebate Act 1973

· update the definition of income to reflect changes arising from the Veterans’ Support Act 2014, and to clarify provisions relating to the eligibility of retirement village residents in relation to rates rebates.

Tātaritanga me ngā tohutohu / Analysis and advice

6. The draft submission makes the following comments:

Local Electoral Act 2001

7. The proposed change to the Local Electoral Act 2001 gives a mandate to promote participation in local elections. It does this by adding to the principles of the Act:

“(aa) representative and substantial electoral participation in local elections and polls”

8. The bill also adds to the duties of the electoral officer:

“(da) facilitating and fostering representative and substantial electoral participation”

9. Auckland Council, and a number of other councils, appoint as Electoral Officer an external provider of election services. The responsibilities of such people are to focus on conducting the elections. The council works closely with the Electoral Officer to ensure candidates and voters have access to resources they need to stand for election and to vote.

10. The council has had the role of raising general community awareness about an election taking place and encouraging participation, since the council has access to a greater variety of communications resources. The draft submission states that the responsibility for facilitating participation should lie with the local authority rather than the appointed Electoral Officer.

Local Government Act 2002

11. The bill changes the public notice definition to require a notice made under the Local Government Act 2002 to be published on a council’s website in addition to newspapers. This is currently the council’s practice and is supported.

12. The bill creates a new type of meeting, which is referred to as “emergency meeting”. Currently there is provision for an extraordinary meeting, which is a meeting for which the usual notice cannot be given to members. The current provision enables an extraordinary meeting to be called with notice of at least three working days, but if this is not possible, notice of 24 hours can be given. The bill proposes that in the latter case the meeting is called an emergency meeting. The reason for the proposed change is not clear, however the council has no reason to oppose it.

13. The bill makes clear that if a subordinate decision-making body sub-delegates powers (for example a committee delegates to a sub-committee or members) such a sub-delegation is subject to any constraints imposed by the primary delegation (for example from the governing body to the committee). This is for avoidance of doubt and does not change legislation. This is in keeping with council practice. For example, the terms of reference for committees constrain the setting up of sub-committee by those committees.

Local Government Official Information and Meetings Act 1987

14. The proposed changes reflect the changes to the Local Government Act 2002 in terms of public notice of meetings and provision for emergency meetings.

Submissions for additional changes

Local Government Act 2002

Temporary alcohol bans

15. Temporary alcohol bans for large-scale events can reduce litter, noise, public urination and violence from attendees.

16. The submission requests amendment to the Local Government Act 2002 (see Table 1) to enable quick adoption of temporary alcohol bans made by resolution for large-scale events.

17. At the moment temporary alcohol bans made by resolution must meet the same requirement as permanent alcohol bans. Staff consider that this requirement is contrary to the intent of the Local Government Act 2002. It is also excessive given the temporary nature of the alcohol ban and can result in unintended consequences including:

· increased compliance costs for Auckland Council and police

· decision-makers accepting the risk of legal challenge to temporary alcohol bans when the evidence requirement cannot be met

· events not going ahead or being relocated to existing alcohol ban areas

· public perception that large-scale events are unsafe.

Table 1 Recommended amendments to provisions for making temporary alcohol bans for large scale events

Criteria for making or continuing bylaws (s147A)

Criteria for making resolutions relating to bylaws (s147B) incorporating suggested amendments

(1) Before making a bylaw under section 147, a territorial authority—

(a) must be satisfied that it can be justified as a reasonable limitation on people’s rights and freedoms; and

(b) except in the case of a bylaw that will apply temporarily for a large scale event, must also be satisfied that—

(i) there is evidence that the area to which the bylaw is intended to apply has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area; and

(ii) the bylaw is appropriate and proportionate in the light of that crime or disorder.

(1) Before making under section 151 a resolution relating to a bylaw under section 147, a territorial authority ~~must be satisfied that~~—

(a) must be satisfied that it can be justified as a reasonable limitation on people’s rights and freedoms; and

(b) except in the case of a resolution that will apply temporarily for a large scale event, must also be satisfied that—

~~(a)~~(i) there is evidence that the area to which the bylaw applies (or will apply by virtue of the resolution) has experienced a high level of crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area; and

~~(b)~~(ii)the bylaw, as applied by the resolution~~, -~~ ~~(i)~~ is appropriate and proportionate in the light of that crime or disorder ~~the evidence; and~~

~~(ii) can be justified as a reasonable limitation on people’s rights and freedoms.~~

Local Electoral Act 2001

Election advertising and social media

18. Social media is used extensively by candidates for election. The question is sometimes raised as to whether a Facebook post, or even a ‘like’, constitutes electoral advertising. There is a need for certainty around this.

19. The submission recommends providing guidance in the LEA that is consistent with the guidance in the Electoral Act 1993 in section 3A, which states that an election advertisement does not include: “any publication on the Internet, or other electronic medium, of personal political views by an individual who does not make or receive a payment in respect of the publication of those views.”

Supplementary Roll/Deletions File

20. The Electoral Commission maintains what are known as supplementary rolls. These are electors who have enrolled after the close of the roll. This data is not currently available to local authorities.

21. Requests for this data have been rejected due to an apparent lack of specific authority for the Commission to supply information. In the absence of this information the electoral officer must send details of the requests to the Electoral Commission and wait for confirmation. Electoral officers have advised us that this process has delayed the declaration of final results by as much as three days in some local elections.

22. The Electoral Commission also maintain the deletions file – a list of people who have been removed from the roll. The same issues apply.

23. The submission recommends that the supplementary roll/deletions file should be made available to local authorities to avoid the delay of declaring final results.

Citizenship of Candidates

24. Candidates for local government election must be New Zealand citizens. Current practice is to require a candidate to sign a declaration that they are a citizen. It is possible that a candidate does this in good faith believing themselves to be a citizen and later find that in fact they are not, forcing a vacancy and by-election.

25. The citizenship provision could be made more certain by requiring each candidate to provide proof of their citizenship. This would be part of completing the nomination and would be required with the nomination papers prior to close of nominations.

26. The submission recommends that the Local Electoral Act 2001 should require proof of citizenship.

Matai title

27. The LEA in section 56 sets out the requirements for a candidate’s name. Part of this is a requirement that the name does not include a title.

28. Auckland Council has several candidates at elections from the Samoan community and the question of whether a matai title is caught by this prohibition has been raised.

29. The Council has noted that it is possible to change a name by deed poll to include a matai title and the use of a so-called ‘title’ is more akin to a name than the type of title envisaged in the legislation. The use of a matai title has been permitted in the past but there should be greater certainty around whether this is acceptable.

30. The submission recommends that the select committee enquire into this further.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

31. Local boards make resolutions to adopt temporary alcohol bans for large-scale events in their areas. Local board members have expressed concern about the criteria for the same reasons stated in this report. The recommended amendment would allow local boards to respond more effectively and efficiently to their communities’ needs.

32. The promotion of the elections is relevant to local boards, however the promotion of elections by Auckland Council is managed through Democracy Services and in collaboration with Local Board Services.

Tauākī whakaaweawe Māori / Māori impact statement

33. Iwi have been consulted widely on the use of alcohol bans and are supportive of them as a tool for reducing alcohol harm.

Ngā ritenga ā-pūtea / Financial implications

34. There are no financial implications to making this submission.

Ngā raru tūpono / Risks

35. If the recommended amendments are passed by Parliament, there is a risk that the number of requests for temporary alcohol bans may increase. This risk will be managed within existing resources.

Ngā koringa ā-muri / Next steps

36. The submission will be communicated to select committee secretariat prior to the closing date.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Submission on the Local Government Regulatory Systems Amendment Bill	123

Ngā kaihaina / Signatories

Authors

Jennifer Davies - Principal Strategic Advisor Strategic Scanning

Warwick McNaughton - Principal Advisor - Democracy Services

Bonnie Apps - Policy Analyst

Authorisers

Marguerite Delbet - General Manager Democracy Services

Kataraina Maki – General Manager - Community & Social Policy

Dean Kimpton - Chief Operating Officer

No.	Title	Page
a ⇩	Update on Auckland's climate change action plan	133
b ⇩	Aucklands urban trees update	153
c ⇩	Forward work programme	163
d	20180706_Process for finalising Regional Pest Management Plan (Under Separate Cover)
e	20180706_Approach to Cat Management (Under Separate Cover)
f	20180720_Auckland Council Zero Carbon Bill Submission_Final (Under Separate Cover)
g	20180724_Briefing PFAS Testing Whenuapai (Under Separate Cover)
h	20180720_Analysis of Auckland Council programmes against findings in Hauraki Gulf Forum's State of Our Gulf 2017 report (Under Separate Cover)
i	20180801_Memo - long-term management of myrtle rust (Under Separate Cover)
j	20180803_Global Activity Memo - August 2018 (Under Separate Cover)
k	20180807_Response to the petition presented to the 12 June 2018 meeting (Under Separate Cover)

Environment and Community Committee

14 August 2018

Komiti Taiao a Hapori Hoki / ENVIRONMENT AND COMMUNITY COMMITTEE FORWARD WORK PROGRAMME 2018 This committee deals with strategy and policy decision-making that relates to the environmental, social, economic and cultural activities of Auckland as well as matters that are not the responsibility of another committee or the Governing Body
Priorities for 2018 will be on initiatives which: 1. Clearly demonstrate that Auckland is making progress with climate change adaptation and mitigation and taking action to reduce greenhouse gas emissions 2. Enable green growth with a focus on improved water quality, pest eradication and ecological restoration 3. Strengthen communities and enable Aucklanders to be active and connected 4. Make measurable progress towards the social and community aspects of housing all Aucklanders in secure, healthy homes they can afford 5. Grow skills and a local workforce to support economic growth in Auckland				The work of the committee will: · Deliver on the outcomes in the Auckland Plan · Be focused on initiatives that have a high impact · Meet the Council’s statutory obligations, including funding allocation decisions · Increase the public’s trust and confidence in the organisation.
Area of work	Reason for work	Decision or direction			Expected timeframes Quarter (month if known)
Edited 3 August 2018					Jan-Mar 2018 20 Feb 13 March	Apr-Jun 2018 10 April 8 May 12 June	Jul-Sep 2018 10 July 14 Aug 11 Sept	Oct-Dec 2018 16 Oct 13 Nov 4 Dec
Strategic approach to Climate Change	To demonstrate that Auckland is making progress with climate change adaptation and mitigation and taking action to reduce emissions.		Strategic direction will be provided in the coming months. Progress to date: A summary of activities to prepare for climate change was given in the presentation on 8/8/17 meeting. Report was considered on 20/2/18, resolution ENV/2018/11 Dec 18 – approval for consultation Feb – Mar 19 - targeted public engagement Apr 19 – feedback presented to elected members Jun 19 – final strategy for adoption					Q2 (Dec)
Low carbon living	To deliver on Low Carbon Auckland Plan commitments by the design and implementation of awareness raising and incentives programmes to reduce household, community, business and schools carbon emissions by approximately 50% of current levels.		Strategic direction and endorse programmes as part of the Low Carbon Auckland Plan implementation. Progress to date: Report was considered at 20/2/18 meeting. Res ENV/201811 report back in Dec18 for a decision. Independent Advisory Group (IAG) was approved. Chairs Planning and Env & Community Cttees, an IMSB member and the Mayor’s office to decide on the membership of the IAG.		Q3 (Feb)	Q4	Q1 (Sept)	Q2 (Dec)
Low Carbon Auckland / Climate Change Mitigation	Four-yearly review of strategic action plan due in 2018; increased engagement with and commitments via C40 Cities membership; development of proactive policy agenda to central government emerging Climate Plan Workshop: Risks and vulnerabilities (June) • Committee workshop on risks and vulnerabilities • Communication strategy for broader public engagement • Local Board workshops • Mana whenua engagement (integrated throughout) • Stakeholder workshops Prioritisation criteria and identified actions (Jul/Aug) • Cost benefit and total value analysis • Agree prioritisation criteria • Review all actions • Draft plan • Draft plan to committee (Dec 2018 • Consultation (linking to other plans, approach tbc) • Updates to action plan • Adoption of updated plan by council (Proposed December 2018) • Final Adoption of Climate Plan (Mar 09)		Decision and endorsement of strategic direction Progress to date: Report was considered at 20/2/18 meeting. Res ENV/201811 report back in Dec18 for a decision. Independent Advisory Group was approved. Workshops scheduled: 4/7/18 and 26/09/18. An update was on 12/06/18 meeting agenda.		Q3 (Feb)	Q4	Q1	Q2 (Dec)
Urban Forest Strategy	Strategic approach to delivering on the wider social, economic and environmental benefits of a growing urban forest in the context of rapid population growth and intensification.		Decision on strategic direction and endorsement of strategy. Progress to date: A workshop was held on 14/06/17. Report was considered on 12/09/17 ENV/2017/116 a full draft of the strategy was considered 20/02/18, res ENV/2018/12 with a report back on the results of the LIDAR and an implementation plan on costs and benefits in Aug 2018. An updated memo was included in the 14 Aug agenda.		Q3	Q4	Q1 (Aug)	Q2
Allocation of the Waste Minimisation and Innovation Fund	Decision making over medium and large funds from the Waste Minimisation and Innovation fund in line with the fund’s adopted policy. Funds to contribute towards council’s aspirational goal of zero waste to landfill by 2040.		Decision on the annual allocation of the Waste Minimisation and Innovation Fund for the 2018-2019 financial year. Progress to date: Decision: Approval of allocation of September 2016 funding round Resolution ENV/2016/19 Item C5. Approval of grants in Dec 17		Q3	Q4	Q1	Q2
Auckland’s water strategy	The health of Auckland’s waters is a critical issue. Both freshwater and marine environments in Auckland are under pressure from historic under-investment, climate change and rapid growth. The draft Auckland Plan 2050 identifies the need to proactively adapt to a changing water future and develop long-term solutions.		Decision and strategic direction and priorities as part of the Auckland Plan. Consider the development of an Auckland’s waters strategy to be adopted for consultation December 2018. Progress to date: A report was considered on 12/06/18 to approve the proposed scope, timeframe and budget for the development of the strategy. Res ENV/2018/78 Key milestones: · June 2018 – develop a strategic summary of water related outcomes, identify integrated water outcomes, · July-Oct 2018 – high level regional options are developed and assessed for the five draft themes – consultation with mana whenua			Q4 (June)		Q2 (Dec)
Regional Pest Management Plan review	Statutory obligations under the Biosecurity Act to control weeds and animal pests. To ensure that the plan is consistent with the national policy direction and up to date.		Decision and strategic direction on weed and plants that will be subject to statutory controls. Consider submissions received on the draft plan in mid 2018 and adopt the final plan by December 2018. Progress to date: Decision: Agreed to the inconsistencies in ACT at the 14 Feb 2017 ENV/2017/7 Item 12 Workshops held on 4/04/17, 3/05/17 and 27/09/17 Draft plan was approved for consultation in Nov 2017 Funding for implementation of the proposed RPMP through LTP. A memo was distributed and is attached to the July agenda. Key milestones: · workshops with local boards on public feedback – September - October 2018 · workshops with local boards on public feedback – September - October 2018 · engagement with mana whenua – September – October 2018 · workshop with Environment and Community Committee – October – November 2018 · formal feedback from local boards at business meetings – October – November 2018 · approval of final plan by Environment and Community Committee – March 2019		Q3 (Mar 19)	Q4	Q1 (Jul)	Q2 (Nov)
Inter-regional marine pest pathway management plan	To ensure the plan is consistent with Auckland Council’s: - proposed Regional Pest Management Plan - current and future marine biosecurity programmes - response to SeaChange – Tai Timu Tai Pari Hauraki Gulf Marine Spatial Plan.		Decision on the development of the discussion document for an inter-regional marine pest pathway management plan for public consultation. Progress to date: A memo was distributed on 31/05/18 advising the committee on the Auckland Council’s participation in the development of a discussion document for an inter-regional marine pest pathway management plan, through the Top of the North Marine Biosecurity partnership.					Q2 (Nov/Dec)
Allocation of the Regional Natural Heritage Grant	Decision-making over regional environment fund as per the grants funding policy and fund guidelines		Decision on the annual allocation of the Waste Minimisation and Innovation Fund for the 2018-2019 financial year. Progress to date Allocation of the Regional Environmental Natural Heritage Grant for the 2017-2018 financial year was made on 6 Dec 2016_ENV/2016/11 Item 15		Q3	Q4	Q1	Q2 (Dec)
National Policy Statement for Freshwater Management	The National Policy Statement for Freshwater Management is being implemented, with periodic reporting to council committee on progress, and responding to ongoing central government refinement of the framework for achieving water outcomes. In December 2018 further decisions will be sought under the national policy statement, including: · approve final targets for swim-ability of major rivers in the Auckland region · approve the updated Progressive Implementation Plan for the National Policy Statement for Freshwater Management		Progress to date: Council submission was approved on Central Govt. Clean Water Consultation 2017 process: Minutes of 4 April ENV/2017/54 Item 12. Follow up is required for resolution b) – a workshop held on 14 June. A supplementary submission on the Clean Water Consultation package was made on 25 May 2017, Item 14 13/06/17 Decision ENV/2018/14 on engagement approach for consultation on the National Policy Statement for Freshwater Management in Feb 2018. A report was considered on 26/6/18 : Res ENV/2018/78 · June 2018: develop strategy · July to Oct 2018 – High level regional options are developed and assessed for the five draft themes in consultation with mana whenua, local boards and key stakeholders. · Dec 2018- Draft Auckland's waters strategy presented to Environment and Community Committee for approval for release for public consultation · Feb to Apr 2019 - Targeted public engagement on the draft Auckland's waters strategy in February to March 2019. · Apr 2019 - Feedback analysed and presented to elected members in April 2019 · Jun 2019 - Final strategy presented to Environment and Community Committee for adoption		Q3	Q4	Q1	Q2 (Dec)
Food Policy Alliance	To consider food policy alliance		Decision on food policy alliance		Q3 (Mar)	TBC		Q2
Auckland Growing Greener	Statutory obligations under the Resource Management Act, Biosecurity Act and Local Government Act. Consideration of items to give effect to the adopted commitment of Auckland Council to grow greener.		Strategic direction and oversight into council’s role to improve the natural environment, and to endorse proposed incentives. This may include endorsing: · a framework to ensure planning and growth decisions are underpinned by relevant environmental data · proposed incentives for green growth · recommendations arising from a current state statutory obligations review.		Q3	Q4	Q1	Q2
Hunua Aerial 1080 Operation	Provide information on outcomes of the Hunua 1080 aerial pest control operation		To note outcomes of the Hunua 1080 aerial pest control operation.		Q3	Q4	Q1	Q2 (Nov)
Parks, Sports and Recreation
Sport and Rec Strategic Partnership Grant to Aktive Auck Sports Rec	Approval of $552,000 strategic partnership grant to Aktive Auck & Sport to deliver on agreed priority initiatives.		To approve the $552,000 strategic partnership grant to Aktive Auckland Sport & Recreation for 2017/2018 Progress to date: Report was considered 5/12/17 Resolution ENV/2017/186 – report back against KPI every six months. A report was considered on 10 July 2018 to approve the strategic partnership grant of $552,000 per annum for a three-year term (2018-2021) Res ENV/2018/90 A funding agreement will be prepared for Aktive that ensures clear accountability and KPIs for each of the four geographical areas (North, West, Central and Southern) for the investment.				Q1 (Jul)
Te Motu a Hiaroa (Puketutu Island)	Status update on the Te Motu a Hiaroa Governance Trust		To note further update on progress of the governance trust				Q1 (Jul)	Q2 (Oct)
Sport and Recreation Strategic Action Plan	Status report on implementation plan		Direction on future options for sport and recreation.		Q3		Q1	Q2 (Nov)
Sports Investment Plan	Council’s strategic approach to outcomes, priorities and investment in sports		Decision on issues papers Draft Plan approval Finalise and adopt investment plan Progress to date: Evaluation of current sports facilities investments and proposed changes was adopted on 14 March, resolution ENV/2017/39 Item 13 with the final draft investment plan to be adopted prior to consultation. An outcome measurement tool to support the Sports Facilities Investment Plan was considered and agreed at the 4 April 2017 meeting. Resolution ENV/2017/50 Item 9 The findings of the pilot will be reported in mid-2019 seeking a decision on the roll-out model.		Q3	Q4 (2019)	Q1	Q2 (Nov)
Golf Investment Plan	Council’s strategic approach to outcomes, priorities and investment in golf.		Decision on issues papers Draft Plan approval Finalise and adopt investment plan Progress to date: Confidential workshop held 13/06/17. Another workshop to be held (date to be advised)		Q3	Q4	Q1 (Sep)	Q2
Indoor Courts	Strategic business case for indoor courts investment		Decision on investment approach		Q3	Q4	Q1 (Aug)	Q2
Western Springs Community School Partnership	Improve Community Access to school facilities		Decision on Business and Investment in indoor court facility at Western Springs Progress to date: The report was considered in May. Resolution ENV/2017/71 A business case will be prepared to outline the opportunity to fully invest in the indoor court development and can consider as part of the LTP 2018-2028 .					Q2
Growth Programme	Update on proposed growth funding allocation for 2018-2020		Decision on growth funding allocation				Q1
Regional Sports Grants	Improving monitoring and evaluation of sports grants		Decision on monitoring and evaluation framework		Q3	Q4 (May)	Q1	Q2
Regional Sport and Recreation grants programme 2018/2020	Review of previous grants allocation and recommendation for next round		Decision on sport and recreation grants programme objectives and approach Progress to date: Approved on 12 Sept the 2018/2019 grants programme to proceed in accordance with the Community Grants Policy suggested outcomes and assessment matrix. Applications open 30/10/17 close 8/12/17 ENV/2017/119 Workshop in April 2018. Report was considered on 8/5/18 and resolved ENV/2018/57 . Approved applications for 2019/2020 funding round on 25/1/2019 and close on 8/3/19 for allocation from July 2019.		Q3	Q4 (May19)	Q1 (Sep)
Review of the Community Occupancy Guidelines 2012: TOR	The review will assess the efficacy of the guidelines in for the council to deliver the best possible outcomes for Auckland through community leases		Decision on the terms of reference for the review of the Community Occupancy Guidelines 2012 Progress to date: The TOR was approved for the review to commence and will report back in ~~May~~ July 2018 subject to TLP. An update memo was circulated in August 2017 in response to feedback from the July 2017 meeting. Joint workshop with local board chairs held 20/6/18.			Q4	Q1 (July)
Active Recreation Investment and Visitor Experience	Council’s strategic approach to outcome, priorities and investment for active walking, cycling, waterways and visitor experience on open space, parks and regional parks		Decision on scope and phasing		Q3	Q4	Q1 (Aug)	Q2
Takaro – Investing in Play discussion document	Development of a play investment plan		Decision on approval for public release Progress to date: Approved on 16/05/17 for public release the discussion document and will report to E&C for approval in late 2017 Takaro was approved for release on 20 Feb 2018 A report back by August 2018 for approval to initiate public consultation		Q3 (Feb)		Q1 (Aug)	Q2
Regional Parks Management Plan 2010 – variation to incorporate land at Piha into the Waitākere Ranges Regional Park	To approve variation to incorporate land purchased at Piha to be known as Taitomo Special Management Zone as part of the Waitākere Ranges Regional Park		Decision on approval to a variation Progress to date: Approved on 20/2/2018 Res ENV/2018/15 report Manager, Regional Parks, will prepare an integrated vegetation management and fire–risk reduction plan in consultation with the local community and report back on the resourcing needs for its effective implementation.				Q1 (tbc)

ECONOMIC DEVELOPMENT
The Southern Initiative (TSI)	Provide an update on the TSI approach, priorities and achievements.		Strategic direction of the TSI approach to social and community innovation in south Auckland	Q3		Q4			Q1		Q2
Global Engagement Strategy	Provide an update and direction of Auckland Council’s global engagement strategy and priorities. It has been three years since a new strategic direction was introduced, progress on this strategy will presented. Funded		Strategic direction of Auckland Council’s global engagement strategy and priorities Progress to date: Monthly global engagement updates are published on each agenda	Q3		Q4			Q1		Q2
Options to expand revenue streams for sport facilities investment	Provide strategic direction to expand revenue streams to fund future sports facilities investment in the draft Sports Facilities Investment Plan		strategic direction to expand revenue streams to fund future sports facilities investment in the draft Sports Facilities Investment Plan Progress to date: A report was considered in Aug. Res ENV/2017/121	Q3		Q4			Q1		Q2
SOCIAL, COMMUNITY, CULTURAL INFRASTRUCTURE
Community Facilities Network Plan	Update on progress and report back on strategic business case for central west.		Decision on indicative business case for central west Progress to date: A progress report was considered on 14 March. Resolution ENV/2017/36 Item 11 to report back on an indicative business case for investment in the central-west area.	Q3 (Mar)		Q4			Q1 (July)		Q2
Auckland Sport Sector: Facility Priorities Plan	Develop and endorse the Sports Facilities Investment Plan to enable Auckland Council to take a more co-ordinated approach to its sports facilities investment.		Decision on the Auckland Sport Sector : Facility Priorities Plan. Decision on sector’s investment priorities and investigate potential funding options. Progress to date: The plan was endorsed on 12 Sept ENV/2017/118. Staff to report back on priorities and potential funding options.						Q1 (Sept)		Q2
Homelessness	Implementing Regional Policy and Strategy resolution to progress work around Council’s strategic position on addressing homelessness (note this work will be informed by discussions at the Community Development and Safety Committee)		Decision on scope Decision on role and direction addressing homelessness Progress to date: Approved the scope policy 14 Feb Item 17 Auckland council’s position and role was considered at the August meeting report item 12. Staff to report back with an implementation plan. Resolution ENV/2017/118 of preferred position and role	Q3 (Feb)		Q4			Q1 (Aug)		Q2 TBC
Facilities Partnerships Policy	Identify the range of current council approaches to facility partnerships, issues, opportunities and agree next steps		Decision on facility partnership approach Decision to adopt Facility Partnership Framework in December 2017 Progress to date: Update was given at 14 February meeting on Phase 1. Approval was given on the proposed timelines for Phase 2 : Minutes 14 February Item 14 preferred option A report seeking approval to engage on a draft facility partnerships policy on 12/06/18. Resolution ENV/2018/74	Q3 (Feb)		Q4			Q1		Q2 (Dec)
Citizens Advice Bureaux Services	Review of the Citizens Advice Bureaux Services RSP decision in April 2016 (REG/2016/22)		Decision on review results Progress to date: Report was considered at 20 Feb meeting. Decision: lies on the table. A supplementary report was considered on 10 April 2018, Res ENV/2018/48 and with changes for an updated funding model to be agreed by 1 April 2019	Q3 (Feb)		Q4			Q1		Q2 (Feb/Mar19)
Social and Community Housing Strategy and initiatives	Strategic overview of social and community housing initiatives. Wider housing portfolio and spatial outcomes of council’s role in housing is led by the Planning Committee.			Q3		Q4			Q1		Q2
Affordable Housing Intervention	Understanding NZ and international interventions to address affordable housing		Decision on future Auckland Council approaches to affordable housing interventions	Q3		Q4			Q1		Q2
Te Kauroa – Library Strategy	Libraries and Information is carrying out a change programme (Fit for the future) to accelerate the implementation of this 2013-2023 strategy (approved by the Governing Body)		Direction relating to priorities and to receive update on strategic direction and implementation progress Approve an expanded and improved regional mobile library service Progress to date: workshop held on 7 March with local board chairs. Workshop notes were attached to the 10 April agenda	Q3		Q4			Q1 (Sep)		Q2
Central library strategic review	A strategic review of the Central Library has been commissioned to understand how the current building can meet future need and demand for services, asses the Central Library’s current and potential future role in the region, and guide decision making about future investment and development opportunities		Decide direction and receive the strategic review	Q3		Q4			Q1		Q2
Libraries	Work around the integration with customer services		Decision on matters relating to regional aspects of the proposed integration (local boards will decide on local outcomes)	Q3		Q4			Q1		Q2
Intercultural Cities Network	Consideration of a proposal to join the Intercultural Cities Network to support implementation and monitoring of progress on ‘Inclusive Auckland’ actions.		Decide whether Auckland should be a member of the network	Q3		Q4 (Jun)			Q1		Q2
Investing in Aucklanders (Age Friendly City)	Identify issues and opportunities for an inclusive friendly city (Regional Policy and Strategy resolution REG/2016/92)		Strategic direction on the approach to a friendly, inclusive, diverse city. Progress to date: Update reports were circulated on 18 April 2018 and 14 Dec 2017. Staff report findings and the proposed next phase in 2018. A report on the Findings was considered on 12/06/18 meeting. Resolution ENV/2018/75 approval for up to five inclusion pilots. A report back on the advantages and any obstacles to Auckland becoming an Age Friendly City as part of the World Health Organisation’s Global Network.	Q3		Q4			Q1 (July)		Q2
Social Enterprise approaches for youth and long term unemployed	Improved understanding of social enterprise reach, impacts, costs and benefits		Strategic direction on councils approach to social enterprise.	Q3		Q4			Q1 (Jul)		Q2
Youth volunteer programmes	Intervention assessment of youth volunteer programmes on long term education and employment – understanding impacts, costs and benefits		Strategic direction on interventions approach	Q3		Q4			Q1 (Jul)		Q2
Events Policy	A review of what is working well and what isn’t			Q3		Q4			Q1 (Sep)		Q2
Grant Policy Monitoring	Audit of the application of the Grants Policy		Decision on audit results	Q3		Q4			Q1		Q2
Toi Whitiki Strategy	Targeted analysis of social return on investment on specific art and culture investment			Q3		Q4			Q1		Q2 (Dec)
Public Art	Review of the Public Arts Policy: what’s working what’s not. Decisions relating to major public arts		Decision on review results	Q3		Q4			Q1		Q2 (Dec)
LEGISLATION/CENTRAL GOVERNMENT
National Environmental Standards	Council response on the National Direction for aquaculture expected following scheduled release of consultation document in April 2017. The National Direction is likely to address matters relating to re-consenting, bay-wide management, innovation and research, and biosecurity.	Direction Committee agreement to a council submission on the National Direction for Aquaculture		Q3			Q4		Q1		Q2
LAND ACQUISITIONS
Strategic acquisition issues and opportunities	Understanding current acquisition issues and options.			Q3			Q4		Q1		Q2
Land acquisition for stormwater purposes	Delegated responsibility of the committee. To acquire land for stormwater management and development purposes, to either support a structure plan or ad-hoc development.	Decision to acquire land. Reports will come to committee as required. Next report will be in Feb 2018 seeking authority to carry out compulsory acquisition of land in the Henderson area for a flood prevention project.		Q3 (Feb)			Q4		Q1		Q2
OTHER
Long-term Plan	Informing the development of the 2018-2028 Auckland Council Long-term Plan			Q3	Q4			Q1		Q2

Chairperson	Cr Penny Hulse
Deputy Chairperson	Cr Alf Filipaina
Members	Cr Josephine Bartley	Mayor Hon Phil Goff, CNZM, JP
	IMSB Member Renata Blair	Cr Richard Hills
	IMSB Member James Brown	Cr Mike Lee
	Cr Dr Cathy Casey	Cr Daniel Newman, JP
	Deputy Mayor Cr Bill Cashmore	Cr Greg Sayers
	Cr Ross Clow	Cr Desley Simpson, JP
	Cr Fa’anana Efeso Collins	Cr Sharon Stewart, QSM
	Cr Linda Cooper, JP	Cr Sir John Walker, KNZM, CBE
	Cr Chris Darby	Cr Wayne Walker
	Cr Hon Christine Fletcher, QSO	Cr John Watson

Author	Tam White - Senior Governance Advisor
Authoriser	Dean Kimpton - Chief Operating Officer