I hereby give notice that an ordinary
meeting of the Ethnic Peoples Advisory Panel will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Monday, 20
August 2018
5:30pm
Henderson
Civic Centre
Council Chamber
Level 2
6 Henderson Valley Road
Henderson
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Ngā Hui a te Rōpū
Kaitohutohu Take Āhua Iwi Kē / Ethnic Peoples Advisory Panel
OPEN AGENDA
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MEMBERSHIP
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Chairperson
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Sunil Kaushal
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Deputy Chairperson
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Jade Tang-Taylor
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Members
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Bill Guan
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Naoe Hashimoto
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Anita Keestra
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Ljubica Mamula-Seadon
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Jessica Phuang
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Dave Tomu
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Liaison Councillor
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Cr Alf Filipaina
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Chief Liaison Councillor
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Dr Cr Cathy Casey
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(Quorum 5 members)
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Suad Allie
Governance Advisor
15 August 2018
Contact Telephone: 09 9776953
Email: Suad.Allie@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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(Excerpt – full terms of
reference available as a separate document)
The terms of reference set out the purpose, role and protocols of
the Panel.
Panel members abide by the Code of Conduct for members of Auckland
Council advisory
panels.
Purpose
As one of council’s engagement mechanisms with diverse
communities, the demographic
advisory panels provide advice to the governing body and council
staff within the remit of the
Auckland Plan on the following areas:
·
Auckland Council’s regional policies,
plans and strategies
·
Regional and strategic matters including those that
Council-Controlled Organisations deal with any matter of particular interest or
concern to diverse communities.
Outcomes
The panel’s advice will contribute to improving the outcomes
of diverse communities and
social cohesion as set out in the Auckland Plan. The panel will
advise through their agreed
strategic agenda and detailed work programme.
Strategic agenda and work programme
The panel must develop a work programme and set a strategic agenda
for the term. The
agendas should be focused and integrated across the panels for
collaborative input into
shared agendas, particularly on the Auckland Plan, the Long-term
Plan and annual plans.
The panel should advise on council’s organisational strategies
relevant to diverse
communities.
The governing body and council staff should work with the panel for
the development of their
strategic agendas and work programme. An appropriate committee will
approve the panel’s
work programme and any subsequent major changes to it.
Submissions
The panel must not make formal submissions to Auckland Council on
council strategies,
policies and plans, for example, the annual plan.
In its advisory role to the council, the panel may have input to
submissions made by the
council to external organisations but do not make independent
submissions, except as
agreed with the council.
This does not prevent individual members being party to submissions
outside their role as
panel members.
Review
The form and functioning of the panels may be reviewed prior to or
after, the end of the
panel’s term in September 2019.
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Ethnic Peoples
Advisory Panel
20 August 2018
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ITEM TABLE OF CONTENTS PAGE
1 Apologies 5
2 Declaration of
Interest 5
3 Confirmation
of Minutes 5
4 Extraordinary
Business 5
5 Cr Alf
Filipaina's Update 7
6 Presentation on
Panels Priorities and achievements to date 9
7 Public Safety 11
8 Consideration
of Extraordinary Items
At the close of
the agenda no apologies had been received.
2 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
3 Confirmation
of Minutes
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That the Ethnic Peoples Advisory Panel:
a)
confirm the ordinary minutes of its meeting,
held on Monday, 19 March 2018, as a true and correct
record.
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4 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Ethnic Peoples
Advisory Panel
20 August 2018
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Cr
Alf Filipaina's Update
File No.: CP2018/15088
Te take mō te pūrongo / Purpose of the report
1. Liaison
Councillor’s update to the Ethnic Peoples Advisory Panel.
Whakarāpopototanga matua / Executive summary
2. Cr
Alf Filipaina will provide and update of recent Council business, and his local
Ward matters, to the Ethnic Peoples Advisory Panel.
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Ngā tūtohunga / Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) note
the update from Cr Alf Filipaina.
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Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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Suad Allie - Governance Advisor
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Authoriser
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Shameel Sahib – Lead Officer
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Ethnic Peoples
Advisory Panel
20 August 2018
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Presentation on Panels Priorities and
achievements to date
File No.: CP2018/14955
Te take mō te pūrongo / Purpose of the report
1. To
provide a presentation on the panels priorities and achievements.
Whakarāpopototanga matua / Executive summary
2. Sunil
Kaushil, Chair and Jade Tang-Taylor, Deputy Chair of the Ethnic Peoples
Advisory Panel will provide a brief presentation on the panel priorities and
achievements to date.
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Ngā tūtohunga / Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive
the presentation on the panel priorities and achievements to date.
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Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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Suad Allie - Governance Advisor
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Authoriser
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Shameel Sahib – Lead Officer
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Ethnic Peoples
Advisory Panel
20 August 2018
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Public Safety
File No.: CP2018/14956
Te take mō te pūrongo / Purpose of the report
1. To
provide a presentation to the Ethnic Peoples Advisory Panel regarding public
safety.
Whakarāpopototanga matua / Executive summary
2. Tusha
Penny, District Police Commander, New Zealand will be in attendance to provide
a brief presentation regarding public safety.
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Ngā tūtohunga / Recommendation/s
That the Ethnic Peoples
Advisory Panel:
a) receive
the presentation from Tusha Penny, District Police Commander, New Zealand.
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Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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Suad Allie - Governance Advisor
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Authoriser
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Shameel Sahib – Lead Officer
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