Agenda of Franklin Local Board

The Chair opened the meeting and welcomed everyone present.

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Franklin Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 24 July 2018, including the confidential section, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Franklin Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - RSA Franklin Facility Upgrade

Te take mō te pūrongo / Purpose of the report

1. RSA president Shelly Boyes, the Treasurer Mac MacDonald, and Greg Hicks will be in attendance to present on the RSA Franklin.

Whakarāpopototanga matua / Executive summary

2. Greg Hicks, Executive Committee RSA Franklin, will be in attendance to present the plans and vision for the RSA. This includes a facility upgrade and covered accessway to the town hall.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receive the presentation on the Franklin RSA facility upgrade and covered accessway to the town hall, and thank RSA president Shelly Boyes, RSA Treasurer Mac MacDonald and Greg Hicks, Executive Committee, for their attendance.

8.2 Deputation - Rebecca and Michael Nolan - Slip Repair, Pohutukawa Road Beachlands

Te take mō te pūrongo / Purpose of the report

1. Rebecca and Michael Nolan will be in attendance to present on slip repair at Pohutukawa Road, Beachlands.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receive the presentation on slip repair at Pohutukawa Road, Beachlands, and thank Rebecca and Michael Nolan for their attendance.

8.3 Deputation: Helen Dorresteyn - The Kauri Trail at Clevedon Scenic Reserve

Te take mō te pūrongo / Purpose of the report

1. Helen Dorresteyn will be in attendance to present on the closure of the Kauri Trail at Clevedon Scenic Reserve, to preserve these trees from Kauri dieback disease.

Note: this item will be taken later in the agenda

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receive the presentation on the kauri trail at Clevedon Scenic Reserve from Helen Dorresteyn and thank her for her attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Franklin Local Board

28 August 2018

Endorsement of proposed remediation and management of a landslide in Beachlands

File No.: CP2018/13310

Te take mō te pūrongo / Purpose of the report

1. To endorse the proposed remediation approach to address landslide damage at Shelly Bay Reserve (1R Pohutukawa Road), Beachlands.

2. To approve the permanent closure of the western clifftop spur of Shelly Bay Reserve (1R Pohutukawa Road) Beachlands to the public for health and safety reasons.

Whakarāpopototanga matua / Executive summary

3. During heavy rain events throughout 2017 there were numerous landslides around the Auckland region, including one in Shelly Bay Reserve (1R Pohutukawa Road), Beachlands. As the result of a landslide, access to the narrow spur of the reserve at the western end has become unsafe and has been fenced off.

4. Approximately 830 m² of reserve has become inaccessible to the public. There is the potential for further regression of the landslide in the future causing damage to the private land at 3 Pohutukawa Road.

5. Auckland Council has a measured duty of care to take reasonable steps to manage the risk posed by this hazard. It is anticipated that Option A, do nothing, will not be compatible with council’s legal obligations as a neighbouring land owner.

6. Viable options to address the landslide damage include reshaping the slope and replanting (Option B), or building a retaining wall (Option C) have been explored.

7. Reshaping and replanting would result in the permanent loss of public access to the western part of the reserve but would stabilise the land and not further compromise private properties.

8. Building a retaining wall would result in an ongoing maintenance obligation on the council that may become costly as future cliff-top erosion could undermine the structure. In addition, Option C may set a future expectation for management of cliff top erosion in this reserve or elsewhere.

9. Option B, reshaping and replanting, is the recommended option. Following the board’s endorsement of the proposed approach and approval of the permanent closure of the western clifftop spur, works will begin in September 2018 to install a permanent fence and reshape and replant the slope of the landslide.

Ngā tūtohunga / Recommendations

That the Franklin Local Board:

a) endorse the proposed landslide remediation approach to reshape and replant the slope at Shelly Bay Reserve (1R Pohutukawa Road), Beachlands to address landslide damage.

b) note that the proposed landslide remediation approach costing $15,000 will be regionally funded through the Community Facilities renewals operational expenditure budget.

c) approve the permanent closure of the access way to prevent public access to the western end of Shelly Bay Reserve (1R Pohutukawa Road), Beachlands for health and safety reasons.

Horopaki / Context

Landslide at Shelly Bay Reserve

10. In 2017 a series of heavy rain events caused damage to part of the coastline at Shelly Bay Reserve (1R Pohutukawa Road), Beachlands resulting in a landslide and closure of public access to the western end of the reserve. The landslide occurred on council owned land at the narrowest point of the reserve located immediately behind the residential address of 3 Pohutukawa Road, Beachlands.

11. Attachment A shows an aerial view of the western end of Shelly Bay Reserve and surrounding residential properties, and marks the location of the landslide. The narrow strip of grass between the coastline and the private property boundary was approximately 1.5 metres wide and allowed public access through to the western end of the reserve.

12. Attachment B shows the narrow strip of grass at the landslide site, part of which has been removed by the landslide. The figure also shows the top of the landslide which then drops relatively steeply (approximately 35 to 40 degrees) to the sea. The landslide also caused cracks in the ground which extend back close to the private boundary.

13. Due to the now uneven ground surface and the risk of further landslides, it is not safe to use the narrow strip of grass to access the western end of the reserve. Council staff are monitoring the site and have installed temporary fencing to prevent public access.

14. Attachment C shows the approximate area of reserve which is no longer publicly accessible, with exception access from the four residential properties backing on to the western end of the reserve.

15. The presence of cracks in the ground at the landslide site indicate the potential for further land loss. Further regression of the landslide could result in damage to the land at 3 Pohutukawa Road, Beachlands.

16. Prior to the landslide the main users of the western end of the reserve were the residents of the properties backing on to the reserve. There are no beach access points at this end of the reserve.

17. At a local board workshop on 19 June 2018 staff discussed possible options for the remediation of the Shelly Bay Reserve, Beachlands landslide with the Franklin Local Board. The board provided feedback that the reserve was not highly utilised by the public and was not considered a high priority local reserve.

18. The board asked staff to provide a formal recommendation about landslide remediation and closure of the western end of the reserve, for consideration at a local board business meeting.

19. Local boards have decision-making responsibilities over local reserves and the authority to prohibit or restrict public access to a local reserve to preserve the stability of the land.

Tātaritanga me ngā tohutohu / Analysis and advice

Options considered

20. Staff have investigated the landslide at Shelly Bay Reserve, Beachlands and determined it is possible to repair the slope. The options considered for repairing the slope are as follows:

· Option A – Do nothing (not recommended)

· Option B – Reshape and replant the slope (recommended)

· Option C – Build a retaining wall and reshape and replant the slope

21. For the analysis of the above options, the following aspects of decision-making have been considered; and summarised in Table 1:

· the requirements of the local community for council to reinstate access to the western part of the reserve

· the responsibility of the council to prevent erosion on council land affecting neighbouring properties

· the implications of reinstating the land.

Table 1 – Options assessment for addressing landslide damage at Shelly Beach reserve

Option	A – Do nothing	B – Reshape and replant	C – Retaining wall and replanting
Cost	$0	$15,000	$90,000
Legal implications	Unacceptable: this is unlikely to meet council’s legal obligations as a neighbour.	Likely to be acceptable if planting is successful in stabilising the slope.	Acceptable in the short term but will create a long-term liability.
Maintenance obligations	Minimal	Medium: planting maintenance.	High: A retaining wall is likely to require maintenance in perpetuity.
Public access to the western portion of the reserve	No public access.	No public access.	Maintained until further erosion occurs along the cliff top.
Access to the western portion of the reserve for neighbours	Unchanged, except that council mowing will cease which may reduce usability. Note, Community Facilities advise that this area is maintained by the adjacent landowners.	Unchanged, except that council mowing will cease which may reduce usability. Note, Community Facilities advise that this area is maintained by the adjacent landowners.	Unchanged until further erosion occurs along the cliff top.
Council access to the western portion of the reserve for maintenance	No council access.	Partial loss of access; no machinery access but stabilisation of the slope should allow limited access by foot.	Unchanged until further erosion occurs along the cliff top.

22. Option A, do nothing, is not recommended. It is anticipated that this option will not be compatible with the council’s legal obligations as a neighbouring land owner, as detailed later in this report.

23. Option B, reshaping and replanting of the slope, is the recommended option. The slope at the landslide site can be stabilised using carefully considered planting, and by reshaping the slope to remove overhanging soil. The gradient of the slope is such that it can be restored by remedial plantings to reinforce the ground, reduce surface erosion and extract water from the slope. Plants used for remedial planting will be carefully selected to ensure suitability. A permanent fence would be installed at the site to close off this part of the reserve.

24. Funding for Option B can be accommodated within the existing regional Community Facilities renewals operational expenditure budget.

25. Option C, building a retaining wall, has been assessed in detail. An engineering report has been prepared by geotechnical consultants and is appended to this report as Attachment D. This report states the cost would be approximately $60,000. This cost excludes a number of elements (such as planting and project management), so a reasonable cost estimate would be in the order of $90,000 plus ongoing operational maintenance costs. This level of expenditure cannot be accommodated within the available Community Facilities renewals operational expenditure budget.

26. Further analysis is provided in the following decision-making considerations sections.

Decision making considerations - Requirements of the local community

27. The Shelly Bay Reserve landslide was discussed with the Franklin Local Board at a workshop on 19 June 2018. Feedback from the board suggested that the reserve was not highly utilised or considered a high priority.

28. The owners of 3 Pohutukawa Road have noted that people are still accessing the reserve by bypassing the fence and have expressed concern about their safety.

29. If the land is not reinstated in a way that maintains access, then:

· there will be no public access to this part of the reserve

· there will be no easy council access to maintain this part of the reserve.

30. Staff have reported that the western area is currently maintained by the owners of the adjacent properties.

Decision making considerations - Legal implications

31. There is currently no New Zealand case law establishing liability for damage to neighbouring land resulting from natural subsidence or erosion. However, a “measured duty of care” which has been developed in the English Courts is likely to apply. This means that council would need to take “reasonable steps” to prevent or minimise the risk of damage. What amounts to “reasonable steps” is a subjective question which depends on a number of factors, including the likelihood and extent of possible damage, the practicability and cost of minimising the risks, and the respective resources of the parties.

32. In light of this, Auckland Council maintains a general position that it is not responsible for damage to neighbouring land caused by subsidence or erosion of the council’s land due to natural events; whilst at the same time acting in a way which would arguably satisfy a “reasonable in council’s circumstances” standard were the matter to be tested in Court.

33. Auckland Council is building on the policies of the previous legacy councils to help clarify this situation for Auckland as a whole, but a council-wide policy is not yet formalised so cannot be applied to this case.

Decision making considerations - Implications of reinstating the land

34. If a retaining wall is built, there will be several implications:

· council will have an ongoing liability to maintain the asset. It is expected that a retaining wall at the Shelly Bay Reserve landslide site would need replacing every 25 years.

· once the land is supported, it is expected that this will be interpreted in law as an obligation for council to continue to support this land in perpetuity. Removal of the wall in the future (either in a controlled manner or as a result of future coastal erosion) could be a breach of council’s obligation to support properties neighbouring this land.

· once the land is supported, this will set a precedent for the management of the reserve. This could also set a precedent for council obligations or community expectations in other areas where council would otherwise take the view that council’s duty of care can be met without providing retaining structures.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local board views

35. The board’s views were canvassed at a workshop on 19 June 2018. The board provided feedback that the reserve was not highly utilised by the public and was not considered a high priority local reserve.

Local impacts

36. Feedback has been received by email from the owners of properties neighbouring Shelly Bay Reserve (1R Pohutukawa Road), Beachlands. Their feedback is summarised below:

· The cliff is very unstable and a danger to anyone walking across it. People still find ways to walk across it.

· It is an accident waiting to happen. Repairs need to be made urgently.

· Previous owners of a property neighbouring the reserve have undertaken works on or near the slope which appear to have contributed to slippage events.

· Effective diversion of water from the cliff edge is paramount to stabilising the area.

· Neighbours believe that old private drainage has contributed to the instability.

· Any attempt at retaining or bridging access solutions at the head of the slip zone without sorting the drainage would not be sensible.

· Council must be prepared to defend any decision they make that restricts access to the public reserve. Should be aiming for continued full access for pedestrians.

· The existing slip is still moving. Bridging rather than stabilising will soon be necessary if the remaining bit of reserve gives up.

· A geotechnical report prepared by a consultant in 1986 has been shared with the council.

· Over the last 25 years neighbours have noticed a marked deterioration along the cliff in front of 3 Pohutukawa Road. The recent slips have cut off their family’s direct access to the beach.

Tauākī whakaaweawe Māori / Māori impact statement

37. The proposed remediation works have no particular focus on Māori outcomes or engagement. However, these works will help preserve the cultural values of this land through the preservation of native plant species via remedial plantings.

38. No Māori impact assessment has been undertaken.

Ngā ritenga ā-pūtea / Financial implications

39. The financial implications of each of the considered options are summarised in Table 1.

40. The recommended remediation works will see the allocation of $15,000 of regional Community Facilities renewals operational expenditure. This amount of funding can be accommodated within this existing budget.

Ngā raru tūpono / Risks

41. The risks associated with each of the considered options are summarised in Table 1. The key risks are:

· public safety is at risk until public access to the site is removed and remediation works are completed.

· stabilisation of the slope using remedial planting methods is dependent upon the success of the planting.

· council may incur legal obligations to neighbouring property owners if the landslide regresses into their property.

· council may incur future legal obligations to neighbouring property owners if it builds a wall and is unable to maintain it in perpetuity.

· council may create increased expectation of obligations on adjacent properties, and wider afield, to protect other areas against an ongoing natural hazard.

42. There is a risk that delays in undertaking the proposed remediation works could result in the slope being subject to further failures, significantly increasing future costs.

Ngā koringa ā-muri / Next steps

43. Subject to the board’s endorsement, a permanent fence will be installed and remediation works will commence in September 2018.

44. Staff will inform the owners of the properties neighbouring the landslide about the next steps and will keep the board updated on progress.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Landslide site location	17
b ⇩	Photograph of landslide crest	19
c ⇩	Approximate area of inaccessible reserve	21
d ⇩	ENGO Consultancy visual assessment and preliminary scoping report	23

Ngā kaihaina / Signatories

Author

Ross Roberts – Geotechnical and Geological Practise Lead

Authorisers

Rod Sheridan - General Manager Community Facilities

Barry

Nina Siers - Relationship Manager

Franklin Local Board

28 August 2018

Auckland Transport update to the Franklin Local Board – August 2018

File No.: CP2018/14297

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Franklin Local Board on transport-related matters in their area, including the Local Board Transport Capital Fund (LBTCF) and projects.

Whakarāpopototanga matua / Executive summary

2. The Franklin Local Board currently has five active LBTCF proposals being reported. Final costs are reported on the Waiuku pavers upgrade, and construction has been completed on new kerb and channel projects in both First and Second View Avenues in Beachlands. Construction is also nearing completion on the Beachlands gardens upgrade.

3. Remedial works following an independent peer review and safety audit of recently installed warning signage along 12 rural roads in Franklin are programmed to be completed by 24 August.

4. At Pukekohe station, the new over-bridge and lifts were fully opened on 31 July. The last section of footpath on Station Road outside the station was poured on 13 August, and a plinth installed for a timber Iwi carving.

5. New rail timetables from 26 August will bring extra train services to Pukekohe, particularly at weekends and inter-peak hours.

6. Auckland Transport’s Quarterly Report for the April-June 2018 is attached to this report, and details its activities and projects both in the Franklin area and regionally.

7. Auckland Transport consulted the Franklin Local Board on one proposal in its area in the last month, in Hamilton Drive in Waiuku.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receive the report entitled ‘Auckland Transport update to the Franklin Local Board – August 2018’.

Horopaki / Context

8. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

9. This report addresses transport-related matters in the local board area and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and LBTCF projects.

10. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

11. Any LBTCF projects selected must be safe; must not impede network efficiency; and must be located in the road corridor or on land controlled by Auckland Transport (though projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

12. The Franklin Local Board’s transport capital fund to date is summarised below.

Franklin Local Board transport capital fund financial summary:

Funds available in current political term (includes 2019/20 FY)	$2,856,450
Amount committed to date on projects approved for design and/or construction	$1,660,346
Remaining budget left	$1,196,104

13. Increased LBTCF funding was approved by Auckland Council that became available on 1 July and is included in the table above. With the extra funding now available, the Board will programme a workshop in the near future to consider further projects.

14. The Board’s current or recently completed LBTCF projects are included in the table below (NB: ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

443

Upgrade of Beachlands town centre gardens

· FEC estimate of $279,396 (for hardwood)

· Spend to date = $256,788

· On 6-Jun-17, the Board approved construction, based on hardwood FEC.

· Construction in progress.

Latest update:

· Completing detailing around the garden (ropes and installation of arm rest) and then planting to come.

· Plants have been ordered and are awaiting availability.

· See progress photos at Attachment A.

516

Waiuku pavers upgrade, Stage 2

· FEC estimate of $505,000

· Final cost of $506,136

· Construction completed in June 2018.

Latest update:

· Final costs reported as $506,136.

518

First View Avenue, Beachlands – installation of new kerb and channel between Sunkist Bay and Wakelin Roads (both sides)

· FEC estimate of $347,097

· Spend to date = $330,291

· On 28-Nov-17, the Board approved the project for construction based on the estimate of $347,097.

Latest update:

· Physical works and reinstatement completed.

· Final cost to be reported.

· See completed photo at Attachment A.

519

Second View Avenue, Beachlands – installation of new kerb and channel between Puriri and Cherrie Roads (north side)

· FEC estimate of $340,000

· Spend to date = $337,124

· On 28-Nov-17, the Board approved the project for construction based on the estimate of $340,000.

Latest update:

· Physical works and reinstatement completed.

· Final cost to be reported.

· See completed photo at Attachment A.

520

Pukekohe Flagtrax – proposed installation on existing streetlights in Pukekohe

· ROC estimate of $147,000 (based on an estimated 150 units)

· Spend to date = $6,770

· On 6-Jun-17, the Board approved the project for detailed design and costings, based on the estimate of $147,000 for 150 FlagTrax units.

· An inventory of poles has been compiled. This this for the loop road around the Pukekohe CBD that has 154 poles.

· AT does not support the installation of Flagtrax on its streetlight assets.

Latest update:

· A meeting was held in early May between AT and a Board representative to discuss other options.

· A follow-up meeting will be scheduled, but awaits AT getting a structural assessment of all existing light poles within the ring road currently without banner arms, to determine whether they could be fitted with them.

· AT is having significant issues finding an existing contractor with a structural engineer available to undertake this work.

Responses to resolutions

15. At its 5 June business meeting, the Franklin Local Board passed the resolution below:

Resolution number FR/2018/71

That the Franklin Local Board:

a) request that Auckland Transport plan a new public transport promotional campaign for the Pukekohe area once the new overbridge is opened, to ensure that potential users are aware of the improved facilities.

16. Auckland Transport considers that the Pukekohe promotion would be most effective as part of a network-wide campaign promoting increased train frequency after the implementation of the new rail timetable on 26 August 2018. The promotion is due to launch on 3 September.

17. The Pukekohe messaging will be broader than just frequency however, due to the infrastructure and amenity changes at the station, but will be part of the same campaign.

18. At its 26 June business meeting, the Franklin Local Board passed the resolution below:

Resolution number FR/2018/96

That the Franklin Local Board:

c) requests Auckland Transport to urgently audit the installation, placement and size of the chevron and other safety signs installed in the Franklin Local Board area, as part of the Rural Road Signage and Delineation project.

19. Auckland Transport engaged Traffic Engineer Solutions (TES) to carry out an independent peer review and safety audit of recently installed signage along 12 routes in the Franklin Local Board area.

20. TEC found the works were generally installed in accordance with the construction plans, and any not installed in accordance with the construction plans and identified as road safety issues were described in detail in its report for each route. TES stated that issues not identified in its reports should be assumed to be less than minor in effects in relation to road safety.

21. Remedial action plans were developed and the contractors have programmed to complete the remedial works by 24 August.

Local projects and activities

Pukekohe Station project update

22. The scope of works for Stage 2 of the station upgrade project includes a new six-bay bus station, a new 87-space park-and-ride, a new over-bridge with lifts linking the rail and bus stations, customer toilets and bus shelters, bicycle parking, new ticket machines on the bus station side, and improved rail platforms with the removal of timber decks and replacement with concrete and asphalt.

23. The new over-bridge and lifts were fully opened on 31 July. The contractor is completing initial snagging works and will commence defects period for one year. On 14 August, the last section of footpath on Station Road outside the station was poured, and a plinth installed for a timber Iwi carving. The date for installation of the Iwi carving is to be announced and targeted around late August.

24. The Exeloo is still not functioning as an updated design for an upgraded water feed is not yet complete. The Designer has submitted a request to test water pressure from the Mains and Watercare are seeking a contractor to do this. Once complete the designer report by Beca can be completed and a solution recommended. At present this is expected to be an external tank or an upgraded meter from source.

25. From Stage 1 of the project, an agreement for land purchase has been reached with owners of 99 Manukau Road but not yet processed. This is where Auckland Transport will purchase the strip of footpath in front of the shops to allow the installation of five car parks. The timeline for construction is not yet finalised. A design for the upgrade has just been awarded.

26. For more information on the project, visit at.govt.nz/pukekohestation.

Full overbridge access at Pukekohe station was opened on 31 July

New train and bus timetables from Sunday 26 August

27. On Sunday 26 August, train timetables will change resulting in new departure times across the network. Customers will need to check the new timetables before travelling as most departure times will change. To coincide with train changes, some bus timetables in south Auckland will also change.

28. The new timetables are available on the AT website, in Journey Planner and on AT Mobile, and have been placed on trains and at train stations. Scrolling messages on PIDs (passenger information displays), public announcements, text alerts, and tweets will further alert customers leading up to the change.

29. The main details affecting Pukekohe customers are:

· weekend services will increase to every 30 minutes (currently hourly)

· weekday inter-peak services will increase to every 30 minutes (currently hourly)

· extended evening peak (20 minute frequency)

· extra Friday night/Saturday morning services, with the last train departing Britomart (for onward travel to Pukekohe) at midnight, and the shuttle leaving Papakura at 12.59am

· the last train to depart Britomart for Papakura on Saturday morning will leave at 1.30am

· Papakura transfer times will increase to 5-8 minutes.

· Note: trains to Pukekohe will be held up to 5 minutes at Papakura if the trains arriving from Britomart are delayed.

30. Pukekohe and Waiuku bus timetables will also change on the 26 August to provide more accurate run times and allow timely connections with the new train timetable.

Quarterly Report for April-June 2018

31. Auckland Transport has also committed to providing more detailed information to local boards on its activities in both the local area and regionally every quarter, comprising:

· Attachment B – report from Auckland Transport departments on their activities in the Franklin Local Board area and regionally over the last quarter

· Attachment C – report on Travelwise Schools activities in the Franklin Local Board area over the last quarter.

Rural road safety improvements

32. More than 400km of rural roads in Rodney and Franklin are being targeted as part of a major focus on road safety. In the coming year $5 million, including funding from the new Regional Fuel Tax, will be spent on improved road markings and better signage.

33. The work is part of Auckland Transport’s commitment to create a road network free of death and serious injury.

34. Improvements to the rural road network in Rodney and Franklin will include making high risk intersections safer and providing signage and road markings to help people make better decisions when they are driving, such as slowing down for a bend in the road.

35. In 2017, four roads, Hunua Road, Paparimu Road, Ararimu Road and Karioitahi Road, were improved as part of the project, known as the Signage and Delineation Plan. An evaluation showed a 40% reduction in injury crashes along these corridors, with zero deaths or serious injuries reported since the work was completed.

36. A list of the roads to be upgraded in Franklin is included in the list at Attachment D.

Other transport news

Southern Corridor Improvements project update

37. The $268 million Southern Corridor Improvements (SCI) project on Auckland’s Southern Motorway (SH1) has been under construction since early 2016 and involves building extra lanes on SH1 in both directions between Manukau and Papakura, upgrading the Takanini Interchange, and a new 4.5km shared walking and cycling path between Takanini and Papakura.

38. The NZ Transport Agency (NZTA) held a community information evening in Takanini on 25 July, and gave a presentation to the Franklin Local Board on 14 August. The NZTA will hold a further community information evening in Franklin on 21 August as follows:

· Where: Pukekohe War Memorial Town Hall (main hall), Massey Avenue, Pukekohe

· When: Tuesday 21 August, 6:30pm - 8pm. The presentation will take place at 6:45pm.

39. The August 2018 SCI project update is included at Attachment E.

40. For further information see: www.nzta.govt.nz/projects/auckland-southern-corridor

Electronic gating at Papatoetoe station

41. In an effort to improve safety and reduce fare evasion, the electronic ticket gates recently installed at Papatoetoe Station began operating on 26 July. The two pedestrian level crossings across the tracks at Papatoetoe Station have also recently been closed off permanently to the public.

42. Electronic gates are now in use at Britomart, Newmarket, New Lynn, Manukau, Henderson, Ōtāhuhu, Manurewa and Papatoetoe Stations.

43. Since the installation of the new gates at other stations, there has been a reduction in fare evasion, safety incidents and antisocial behaviour.

44. The next stations that will be getting electronic ticket gates are Middlemore, Parnell, Papakura and Glen Innes Stations. Once completed, 90% of train passengers will have to go through electronic gates.

45. For more information go to: https://at.govt.nz/projects-roadworks/electronic-ticketing-gates/

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

46. Auckland Transport provides the Franklin Local Board with the opportunity to comment on transport projects being delivered in the local board area.

47. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

Auckland Transport consultations

48. Consultation documents for the following proposals have been provided to the Franklin Local Board for its feedback. The proposals are summarised below, as is any feedback received, and any responses to that feedback, if available at the time of writing.

49. Following public and stakeholder consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary.

50. Proposed speed humps, Hamilton Drive, Waiuku – to improve road safety by calming traffic speeds, Auckland Transport is proposing to install two speed humps on Hamilton Drive. The proposal also includes the installation of a new power pole, signage, and road markings.

51. The Board generally supported the proposal.

Traffic Control Committee (TCC) resolutions

52. Resolutions passed by the TCC during the month of July 2018 affecting the Franklin Local Board area are shown below.

Street/s (Suburb)	Type of Report	Nature Of Restriction	Decision
Beachlands Road, Whitford-Maraetai Road (Beachlands)	Permanent Traffic and Parking changes Combined	Cycle Lane, Shared Cycle Path, No Stopping At All Times, Traffic Island, Roundabout Controlled Give-Way, Flush Median, Edge Line, Shoulder Marking, Delineators	Not Carried (to be resubmitted)

Tauākī whakaaweawe Māori / Māori impact statement

53. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

54. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

55. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri / Next steps

56. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Local Board Capital Fund Projects - photos	43
b ⇩	AT activities April - June 2018 Quarter	47
c ⇩	Franklin Local Board Quarterly Report - AT - School Community Transport	61
d ⇩	Rural Signage Delineation	63
e ⇩	NZTA Project Update August 2018 - Southern Corridor Improvements	67

Ngā kaihaina / Signatories

Author

Jenni Wild - Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

Nina Siers - Relationship Manager

Franklin Local Board

28 August 2018

Project Streetscapes

File No.: CP2018/13818

Te take mō te pūrongo / Purpose of the report

1. To seek feedback on Auckland Transport (AT) and Waste Solutions (WS) streetscape services in the Franklin local board area. Streetscape services include:

· mowing and weed management of berms in urban and rural areas

· town centre cleaning and loose litter collection, including emptying litter bins

Whakarāpopototanga matua / Executive summary

2. Streetscapes services are being transferred from Auckland Transport and Waste Solutions to Community Facilities’ Full Facilities suppliers. Streetscape services include mowing and weeding of berms, town centre cleaning and loose litter collection.

3. Community Facilities are seeking feedback from local boards on key local issues or priority areas with streetscape services in their local board area.

4. Where there are known issues, region wide trends can be identified. A strategy will then be developed to see how the assets/services can be brought to an acceptable standard before being transferred to Community Facilities in 2019.

Ngā tūtohunga / Recommendation/s

5. That the Franklin Local Board:

a) identify their top ten local issues with Auckland Transport or Waste Solution streetscape services in the Franklin local board area. Streetscape services include:

i) mowing and weed management of berms in urban and rural areas

ii) town centre cleaning and loose litter collection, including emptying bins

Horopaki / Context

6. Auckland Transport and Waste Solutions have been managing streetscape services since amalgamation under contracts awarded in 2011/12.

7. Through Project 17 Full Facilities contracts were granted, which include services such as maintenance of local parks, buildings and open spaces. To ensure integration of services and to deliver value, the streetscape services are to be included in the Full Facilities contracts.

Tātaritanga me ngā tohutohu / Analysis and advice

8. The Streetscapes project has been set up to ensure the successful transfer of streetscape services from Auckland Transport and Waste Solutions to the Community Facilities’ Full Facilities suppliers. The streetscape services and when they will be transferred are listed in the table below:

What	From	To	When
All urban and rural berm mowing and weed management	Auckland Transport	Community Facilities	1 April 2019
‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying	Auckland Transport and Waste Solutions	Community Facilities	1 July 2019

9. When the streetscape services are transferred to Community Facilities, the Full Facilities suppliers will be expected to ensure that high levels of services are provided on assets that are of a good condition. The Full Facilities suppliers will need to meet stringent performance indicators.

10. For assets that are not in a good condition, Auckland Transport should upgrade the asset before it is transferred. An approach to address these assets, including how to bring them up to standard, will be discussed between Community Facilities and Auckland Transport. Local boards are being asked for their top ten issues with current streetscape services to inform these discussions

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. Streetscape services are important locally as they impact on the cleanliness and tidiness of town centres and related areas. Local board views are being sought through this report to ensure that streetscape services are of a high standard.

12. The town centre borders are aligned to the Unitary Plan and while they cannot be further extended, feedback on minimising the borders can be offered

13. The town centre cleaning services, which are currently in the Full Facilities contract to be implemented 1 July 2019, have been increased. No further feedback on this is required from local boards.

14. Vegetation control, berm mowing, edging and weeding are included in the Full Facilities contracts to be implemented 1 April 2019. No further feedback on this item is required from local boards at this time.

Tauākī whakaaweawe Māori / Māori impact statement

15. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

16. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with Auckland Council to achieve better outcomes with Māori and for Auckland.

Ngā ritenga ā-pūtea / Financial implications

17. There is a strong likelihood that due to the improved Streetscape service standards, the current budgets being transferred from Auckland Transport to Community Facilities will not be sufficient.

18. Through negotiations with the Full Facilities suppliers, Community Facilities will strive to ensure that the new Streetscape services are within a suitable range of the current budgets. If additional funding is required, the Financial and Performance Committee will be advised and extra financial support will be requested.

Ngā raru tūpono / Risks

19. The delivery of streetscape services could be impacted if the Full Facilities suppliers take over Auckland Transport contracts which have issues which have not been identified before the transition period. This could mean that the Full Facilities suppliers could spend more time on addressing the problem areas, instead of delivering the new service specifications.

20. To mitigate this risk, local boards are being requested to provide input to known, problematic areas and / or streetscape services currently provided by Auckland Transport and / or loose litter collection.

Ngā koringa ā-muri / Next steps

21. Following input from local boards, negotiations with suppliers will take place in August /September 2018. Final decisions will be made by the Strategic Procurement and the Finance and Performance Committees in October 2018.

22. The local board engagement and input on the weed management methodologies and on the standardised levels of services will take place October / November 2018.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Cherie Veza - Stakeholder Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Kim O’Neill - Head of Stakeholder and Land Advisory

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager

Franklin Local Board

28 August 2018

Franklin Quick Response, Round One 2018/2019 grant allocations

File No.: CP2018/15017

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Franklin Local Board Quick Response Round One 2018/2019.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Franklin Local Board Quick Response, Round One 2018/2019 (refer to Attachment B).

3. The Franklin Local Board adopted the Franklin Local Board Grants Programme 2018/2019 on 24 April 2018 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2018/2019 financial year.

5. Thirteen applications were received for Franklin Local Board Quick Response, Round One 2018/2019, requesting a total of $21,078.00.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) agree to fund, part-fund or decline each application in Franklin Quick Response, Round One, listed in table one below.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR1903-102	Blue Light Ventures Incorporated	Community	Towards tickets to the Blue Light Venture annual Rainbows End event for school leaders and disadvantaged youth.	$2,000.00	Eligible
QR1903-103	Karaka School Board of Trustees	Community	Towards trophies, ribbons and badges for the students on Agricultural day.	$1,668.00	Eligible
QR1903-115	Franklin Branch New Zealand Society of Genealogists	Community	Towards production costs for “Preserving the Past for the Future” project.	$2,000.00	Eligible
QR1903-118	Waiuku Toy Library Incorporated	Community	Towards promotion materials and refreshments for the annual general meeting of the Waiuku Toy Library.	$400.00	Eligible
QR1903-125	Youthline Auckland Charitable Trust	Community	Towards the wages of two key triage clinical staff to mentor and supervise Youthline's helpline volunteers.	$2,000.00	Eligible
QR1903-126	The Upside Downs Education Trust	Community	Towards speech and language therapy sessions, materials and assessments for three children in the Franklin Local Board area.	$2,000.00	Eligible
QR1903-120	Waiuku Business and Development Association	Environment	Towards branding, advertising and certificates for “Plastic Bag Free Waiuku.”	$2,000.00	Eligible
QR1903-119	Edith Tuhimata	Events	Towards the dawn ceremony opening of the cultural heritage trail.	$2,000.00	Eligible
QR1903-127	Rotary Club of Pohutukawa Coast Incorporated	Events	Towards Facebook and website advertising for the Rotary ALLFIT Coastal Fun Run.	$950.00	Eligible
QR1903-114	Waiuku Museum Society Incorporated	Historic Heritage	Towards specialised cleaning and treating of the Waiuku Museum heritage buildings.	$1,475.00	Eligible
QR1903-110	Show Jumping Auckland	Sport and recreation	Towards the event medical services and support for the Auckland Showjumping Grandprix Show.	$1,000.00	Eligible
QR1903-117	Kawakawa Bay Community Association Incorporated	Sport and recreation	Towards table tennis, badminton and volleyball equipment for the community hall.	$1,585.00	Eligible
QR1903-122	Pukekohe Pythons Community Sports Club Incorporated	Sport and recreation	Towards the repair and maintenance of three containers used by the club for storage, a canteen and a toilet.	$2,000.00	Eligible
Total				$21,078.00

Horopaki / Context

The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

6. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. Franklin Local Board adopted their grants programme for 2018/2019 on 24 April 2018 and will operate three quick response and two local grants rounds for this financial year.

7. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close; and

· any additional accountability requirements.

8. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice9. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

10. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

11. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

12. A summary of each application received through Franklin Quick Response, Round One 2018/2019 is provided (refer to Attachment B)

Tauākī whakaaweawe Māori / Māori impact statement

13. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. No applicants applying in this round identified themselves to be a Māori organisation, and two organisations applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

14. The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2018-2028 and local board agreements.

15. The Franklin Local Board has set a total community grants budget of $181,000.00 for the 2018/2019 financial year.

16. Thirteen applications were received for Franklin Local Board Quick Response Round One 2018/2019, requesting a total of $21,078.00.

Ngā raru tūpono / Risks

17. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

18. Following the Franklin Local Board allocating funding for quick response round one, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇨	Franklin Quick Response Round one 2018-19 Grant applications (Under Separate Cover)

Ngā kaihaina / Signatories

Author

Agus Castro Pons - Community Grants Coordinator

Authorisers

Fran Hayton - Principal Grants Advsr & Incentives TL

Shane King - Operations Support Manager

Nina Siers - Relationship Manager

Franklin Local Board

28 August 2018

Franklin School Swimming Pool 2018/2019 grant allocations

File No.: CP2018/15168

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Franklin School Swimming Pool Fund 2018/2019.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Franklin School Swimming Pool Fund 2018/2019. (refer to Attachment B).

3. The Franklin Local Board adopted the Franklin Local Grants Programme 2018/2019 on 24 April 2018 (refer to Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Franklin Local Board has set a total school swimming pool budget of $25,000.00 for the 2018/2019 financial year.

5. Ten applications were received for Franklin Local Board School Swimming Pool Fund 2018/2019; an additional application received in Franklin Local Grants round one has been transferred for consideration in this round. In total applications are requesting $25,581.16

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) agree to fund, part-fund or decline each application in Franklin School Swimming Pool Fund, listed in table one below.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
SP1803-101	Beachlands School Board of Trustees	Community	Towards cleaning solutions, chemicals, provision of maintenance service from Bluestone Pools.	$2,017.00	Eligible
SP1803-103	Maraetai School Board Trustees	Community	To keep the pool running well with maintenance costs, cleaning and maintaining a safe pool environment	$2,000.00	Eligible
SP1803-104	Te Hihi School Board of Trustees	Community	For expenses to maintain the Te Hihi School Pool including testing, repairs and maintenance and chemicals.	$2,000.00	Eligible
SP1803-105	Mauku School Board of Trustees	Community	Towards pool maintenance and regular care of the school pool, including chemicals and heating costs.	$2,300.00	Eligible
SP1803-107	Hunua School Board of Trustees	Community	Towards pool maintenance including pool chemicals, water monitoring and rural water delivery.	$2,000.00	Eligible
SP1803-108	Glenbrook School Board of Trustees	Community	Towards the cost of chemicals and maintenance of the school pool.	$2,500.00	Eligible
SP1803-109	Valley School Board of Trustees	Community	Towards the servicing of equipment and purchase of necessary chemicals for the Valley School pool over the summer months.	$4,264.16	Eligible
SP1803-110	Waiau Pa School Board of Trustees	Community	Towards the costs of chemicals for the maintenance of the school pool over the summer months.	$2,000.00	Eligible
SP1803-111	Ararimu School Board of Trustees	Community	Towards the costs for pool chemicals, keys and the installation of a gate for the pool.	$1,500.00	Eligible
SP1803-112	Awhitu School Board of Trustees	Community	Towards the maintenance costs for running the pool, including chemicals and maintenance costs fees, and cost for the access system.	$3,000.00	Eligible
LG1903-134	Clevedon School Board of Trustees	Community	Towards the operating expenses for the school pool, including water testing, chemicals and general maintenance.	$2,000.00	Eligible
Total				$25,581.16

Horopaki / Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme. Franklin Local Board adopted their grants programme for 2018/2019 on 24 April 2018 and will operate one School Swimming Pool Fund round for this financial year.

8. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close; and

· any additional accountability requirements

9. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

10. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. Local boards are responsible for the decision-making and allocation of local board community grants. The Franklin Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

12. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

13. A summary of each application received through Franklin School Swimming Pool Fund 2018/2019 is provided (refer to Attachment B).

Tauākī whakaaweawe Māori / Māori impact statement

14. The local board grants programme aims to respond to the council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. One organisation applying in this round identified themselves to be a Māori organisation, and one organisation applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

15. The allocation of grants to community groups or individuals is within the adopted Long-Term Plan 2018-2028 and local board agreements.

16. The Franklin Local Board has set a total school swimming pool budget of $25,000.00 for the 2018/2019 financial year.

17. Ten applications were received for Franklin Local Board School Swimming Pool Fund 2018/2019; an additional application received in Franklin Local Grants round one has been transferred for consideration in this round. In total applications are requesting $25,581.16.

Ngā raru tūpono / Risks

18. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

19. Following the Franklin Local Board allocating funding for school swimming pool, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇨	Franklin School Swimming Pool Fund 2018/2019 applications (Under Separate Cover)

Ngā kaihaina / Signatories

Author

Agus Castro Pons - Community Grants Coordinator

Authorisers

Fran Hayton - Principal Grants Advisor & Incentives Team Leader

Shane King - Operations Support Manager

Nina Siers - Relationship Manager

Franklin Local Board

28 August 2018

Quarterly Performance Report for Quarter 4 and End of Year 2017/2018: Franklin Local Board

File No.: CP2018/15041

Te take mō te pūrongo / Purpose of the report

1. To provide Franklin Local Board with an integrated report for quarter four, 1 April to 30 June, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for Franklin Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. Fifty-eight per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Sixty-five activities were undelivered, cancelled, put on hold or deferred and 14 multi-year projects/activities have not progressed as expected during 2017/2018.

4. Key highlights for quarter four include:

· completion of Tamakae Reserve wharf improvements

· opening of Waiuku skate park

· opening of the new Pukekohe bus and train interchange

· adoption of a refreshed Local Economic Development Action Plan

5. Key activity achievements from the 2017/2018 work programme include:

· opening of Pukekohe Stadium Drive skate park

· a total of $384,584 allocated to local grants to support community activities

· adoption of a concept plan for Sunkist Bay, Beachlands

· adoption of the Waiuku Trails Plan

· the Wairoa River Action Plan wins the “most improved Auckland river” category at the New Zealand River Awards

6. Key activities not delivered / not progressed as expected include:

· fencing and planting at Hunua Domain

· town centre safety initiatives

· concept plans for Matakawau Playground and Roulston Park

· design plans for Clarks Beach skate park

7. The 2017/2018 financial performance report is at Attachment C. There are some points for the board to note.

· Financial operating performance for Franklin local board area is overall on budget for the year.

· Operating expenditure is over budget in the Rima facilities contract and parks services, while leisure and recreation activities were under budget.

· Operating revenue is better than budget, mostly in facility hire and user charges.

· Capital expenditure is 87 per cent delivered to revised budget.

8. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they are included in a separate agenda item entitled Local Board Annual Report 2017/2018.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

9. The Franklin Local Board has an approved 2017/2018 work programme for the following operating departments.

· Arts, Community and Events approved on 6 June 2017.

· Parks, Sport and Recreation approved on 6 June 2017.

· Libraries and Information approved on 6 June 2017.

· Community Facilities: Build Maintain Renew and Community Leases approved on 6 June 2017.

· Infrastructure and Environmental Services approved on 6 June 2017.

· Local Economic Development approved on 6 June 2017.

Tātaritanga me ngā tohutohu / Analysis and advice

Key highlights for quarter four

10. The key achievements to report from the quarter four period include:

· the practical completion of Tamakae reserve wharf renewals, although further enhancements involving tree planting and installation of waka pou remain to be delivered in 2018/2019

· official opening of the Waiuku skate park on Monday 4 June 2018

· official opening of the Pukekohe bus and train interchange on 6 June 2018 by the Minister of Transport, Hon Phil Twyford and Auckland Mayor, Hon Phil Goff

· a review of the Franklin Local Economic Development Plan being undertaken, to ensure alignment with the 2017 Franklin Local Board Plan (a refreshed action plan was adopted on 5 June 2018)

11. Overall, 58 per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. There were 65 activities undelivered, cancelled, put on hold or deferred.

12. The snapshot (attachment A), shows overall performance against Franklin Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (Attachment B).

13. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

Table 1: End of year Local Board Work Programme Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On Hold, Deferred	Cancelled*	Not delivered	Activity Status (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	1	0	0	0	24	1	96%
PSR	1	0	0	0	4	3	88%
Libraries	0	0	0	0	12	0	100%
CF	26	6	0	14	33	6	46%
Leases	24	4	0	0	15	2	38%
I&ES	0	1	0	0	5	0	83%
ATEED	1	1	0	0	3	1	67%
TOTAL	53	12	0	14	96	13	58%

*Note: During the delivery of the work programmes some activities have been combined together for efficiency of delivery. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly update (Attachment B). The remaining of the combined activities are identified as cancelled with an amber RAG status to differentiate from other cancelled activities and are not included in the overall delivery performance figures or the snapshot (Attachment A).

Key activity achievements from the 2017/2018 work programme

14. The key achievements in the delivery of the local board work programmes for 2017/2018 include:

· the opening of Pukekohe Stadium Drive skate park on 17 December 2017

· a total of $384,584 allocated to local grants to support community run programmes and events, coastal sea rescue services and community access to school swimming pools

· adoption of a concept plan for Sunkist Bay, Beachlands in order to provide a long-term vision for how public use of this important reserve can be enhanced

· adoption of the Waiuku Trails Plan ‘Waiuku Te Ara Hikoi’ on 12 December 2017, with detailed design for priority sites now well underway

· the Wairoa River Action Plan winning the “most improved Auckland river” category at the New Zealand River Awards in November 2017

Overview of work programme achievement by department

Arts, Community and Events work programme

15. The percentage of Arts, Community and Events work programme activities delivered is 96 per cent. There is one activity that is Red / ‘On Hold’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed or progressed as expected are noted below.

Activity name

RAG status

Activity status

Comments

Community led placemaking: strengthening neighbourhoods and town centres

Red

On Hold

At the end of quarter four, $70,000 remained unspent because projects identified through the expression of interest process required further discussion before they could be finalised. Staff will work with the Pukekohe Business Association and Waiuku Business Association in 2018/2019 to confirm suitable projects for placemaking funding.

Parks, Sport and Recreation work programme

16. The percentage of Parks, Sport and Recreation work programme activities delivered is 88 per cent. There is one activity that is Red / ‘On Hold’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed or progressed as expected are noted below.

Activity name

RAG status

Activity status

Comments

Waiomaru Reserve: Develop Wai o Maru Pa reserve management plan

Red

On Hold

This is awaiting direction from the co-management committee, which has not met since December 2016.

Libraries and Information work programme

17. All of the Libraries and Information work programme activities were delivered (100%).

Community Facilities: Build Maintain Renew work programme

18. The Community Facilities: Build Maintain Renew work programme activities delivery was 46 per cent. There are 32 activities that are Red / ‘Not delivered’ and 14 activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed or progressed as expected are noted below.

19.

Activity name	RAG status	Activity status	Comments
Investigation and Design for: · Clevedon Hall renewals · Waiuku Netball Centre drainage · Jubilee Pool renewals · Concept plan Matakawau playground · Roulston Park design plans · Matakawau plantation reserve retaining wall renewal · Car park upgrade Kitchener Road Waiuku · Ray Fausett reserve playground · Pohutukawa Coast Trails implementation · Waiuku Trails implementation · Sunkist Bay retaining wall and slope · identify park run routes · Orere Point reserve step replacement Project delivery for: · Constellation Drive playground · Eastern and western areas, signage renewal at various reserves · Sports assets renewals at various reserves Lady Jane reserve renewal of structures · Colin Lawrie Park lighting renewals · Tamakae reserve planting and Waka Pou installation · Karaka sports park civil design works · Sunkist Bay renew retaining wall · Ngakaroa reserve bridge renewal · Omana Esplanade playground renewal	Red Red	On Hold, Deferred On Hold, Deferred	These projects are underway and have been carried forward into the 2018/2019 year for full delivery. These projects are underway and have been carried forward into the 2018/2019 year for full delivery.
· Matakawa Beach retaining wall · Jubilee Pool ladder replacement · Whiteside Pool thermal covers · Clarks Beach Halls Beach access seawall renewal · Waiuku War Memorial Town Hall seating and AV system renewal	Red	Cancelled	Whiteside pool thermal cover resolution was rescinded by the local board after advice that covers would not be effective in heating the pool without significant additional costs for a heat pump and other measures. Waiuku War Memorial Town Hall renewals were cancelled as the local board view is that a more fundamental investigation of potential work should be undertaken. The other sites were either found not to need renewal at present or were found not to be in council ownership.
· Waiuku library/service centre water main and pipes · Beachlands Domain toilet and fence · Pollok School renew grounds · Clarks Beach skate park design · Pururi Road steps · Pohutukawa Road reserve stormwater system · Clarks Beach spit replacement · Play equipment renewals at various reserves · Glenbrook Beach coastal asset renewal · Jack Lachlan Drive playground · Kawakawa Bay planning and protection · Sandspit reserve renew sea wall · Sunkist Bay toilets and changing room · Te Toro reserve retaining wall	Amber	In progress	Multi-year projects to be carried into 2018/2019

Community Leases work programme

20. The Community Leases work programme activities delivery was 38 per cent. There are 28 activities that are Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected are noted below.

Activity name

RAG status

Activity status

Comments

1. Pollok Pony Club

2. Counties Manukau Kindergarten Association, Glenbrook

3. Waiau Pa cricket pavilion

4. Royal NZ Plunkett Association, Waiuku

Red

Cancelled

1. This is a grazing licence, not a community lease

2. The site plan needs correcting prior to a new lease being drawn up

3. The cricket pavilion has been demolished

4. This is a venue for hire, not a community lease

· Hunua Tennis Club

· Parkside School Board of Trustees

· Puni Rugby Football Club

· Counties Playcentre Association, Bombay

· Clevedon Agricultural and Pastoral Society

· Manukau Trail Riders

· Pukekohe Light Opera Club

· Te Puru Sea Scouts

· Whitford Pony Club

· Franklin Historical Society

· Karaka Sports Ground Society

· Patumahoe Community Support

· Royal NZ Plunkett, Whitford

· Waiuku Search and Rescue

· Waiuku Service Centre

· Clarks Beach Bowling Club

· Waiuku Golf and Squash Club

· Sunset Coast Waiuku BMX Club

· Grahams Beach Bowling Club

· Clarks Beach Golf Club

· Clevedon Lawn Tennis Club

· Counties Playcentre Association, Matakawau

· Bombay Scouts

· Te Akonga Early Learning Centre

Red

Deferred

These community leases were all delayed for specific reasons and will be progressed in 2018/2019

Infrastructure and Environment Services work programme

21. The percentage of Infrastructure and Environment Services work programme activities delivered is 83%. There is one activity that is Red / ‘cancelled’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected are noted below.

Activity name

RAG status

Activity status

Comments

Implementation of biodiversity management plan actions for high priority reserves

Red

Cancelled

This activity originally encompassed three sites but was limited to one of these, at Hunua Domain, which was then not able to be delivered due to difficulties with procurement and contractor availability. As a suitable contractor was not able to be appointed to complete the fencing works at this site in time, the planned June 2018 planting was also not able to proceed.

The project will instead be funded and delivered within the 2018/2019 financial year.

Local Economic Development work programme

22. The percentage of Local Economic Development work programme activities delivered is 67%. There are two activities that are Red / ‘cancelled/on hold’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected are noted below.

Activity name

RAG status

Activity status

Comments

Tongzhou Collaborative Partnership

Red

Cancelled

No response has been received from the Mayor of Tongzhou so the partnership has been unable to progress as intended in this year.

Identifying the value of rural sector to Franklin

Red

On Hold

Franklin Local Board approved re-allocation of this project funding to reflect local board economic development priorities identified in the Franklin Local Economic Development Action Plan Refresh. A project relating to the tourism sector is now being progressed using this funding, looking at economic opportunities in the Clevedon and Hunua Ranges area arising from the development of a Hunua Trail.

Deferred activities

23. As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

· Community safety initiatives - $74,635

· Coastal erosion planting - $30,000

24. Undelivered Capex funded activities will be brought to the board by Community Facilities as part of their annual Capex carry forward process.

Financial performance

25. The Franklin Local Board Financial Performance report is in Attachment C. The following is a financial performance summary for the year ended 30 June 2018:

· Operating Expenditure in Asset Based Services (ABS) overall is overspent $189,000 particularly in the RIMA facility contract. Locally Driven Initiatives (LDI) delivered 99 per cent of its discretionary budget.

· Operating Revenue is $61,000 above budget with $31,000 being eight per cent increased hire revenue in community halls, and the Franklin Arts Centre.

· Capital Expenditure is $7.96 million for the year achieving 87 per cent of the full year revised budget. Major delivery items for the year have been Stadium Drive skate park, Franklin Swim renewals, Waiuku Sports Park, Pukekohe Town Centre upgrade, coastal asset renewals including Tamakae Wharf, Ecolight Stadium, various ACE and Parks assets renewals including carparks, paths, play space and parks equipment.

· Locally Driven Initiative (LDI) Capex unallocated budget balance at 30 June is $318,000 which will be added to the next term funding, bringing the spend for the years 2019-2021 to $2.3 million.

Key performance indicators

26. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in a separate agenda item entitled Local Board Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

27. This report informs Franklin Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year

Tauākī whakaaweawe Māori / Māori impact statement

28. Around 13 per cent of the Franklin local board area’s population identify as Māori. Although many community facilities and environmental projects deliver benefits to local Māori, there are four projects of direct relevance and these are detailed below.

· A service agreement with Puna consultants has been completed. Their services will support the development of a local Māori Responsiveness action plan is being developed which will include key aspirations and priorities for Māori in the Franklin area, building stronger relationships and sharing information. A final report will be presented to the local board in quarter one of 2018/2019.

· The Kaikokiri Rātonga Maori librarian has been involved in a co-design project with the local community, looking at types of services and assistance that could be provided to strengthen student literacy at Kōhanga Kura.

· A reserve management plan for Wai O Maru Pā is on hold, as the co-management committee has not met since December 2016.

· A weed control programme at Mayhead Esplanade Reserve has supported Ngāti Te Ata restoration of their local waterways. Over 3000 native trees and shrubs have been purchased from two local suppliers and are being planted by iwi representatives.

Ngā ritenga ā-pūtea / Financial implications

29. This report is provided to enable Franklin Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with Franklin Local Board receiving this report.

Ngā raru tūpono / Risks

30. Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

31. The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Franklin Local Board Quarter 4 2017/2018 - Snapshot	97
b ⇩	Franklin Local Board Quarter 4 2017/2018 - Work Programme Update	99
c ⇩	Franklin Local Board Quarter 4 2017/2018 - Financial update	133

Ngā kaihaina / Signatories

Author	Karen Gadomski - Senior Local Board Advisor - Franklin Local Board
Authorisers	Nina Siers - Relationship Manager

Franklin Local Board

28 August 2018

Local Board Annual Report 2017 2018

File No.: CP2018/14455

Te take mō te pūrongo / Purpose of the report

1. To seek local board adoption of the 2017/2018 Annual Report for the Franklin Local Board, prior to it being adopted by the Governing Body on 27 September 2018.

Whakarāpopototanga matua / Executive summary

2. The Auckland Council Annual Report 2017/2018 is being prepared and needs to be adopted by the Governing Body by 27 September 2018. As part of the overall report package, individual reports for each Local Board are prepared. Note: Appendix A will be circulated prior to the meeting.

3. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each Local Board area. These changes are outlined in the Tātaritanga me ngā tohutohu section below.

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) adopt the 2017/2018 Franklin Local Board Annual Report as sent out in Appendix A.

b) note that any proposed changes will be clearly communicated and agreed with the Chairperson before the report is submitted for adoption by the Governing Body by 27 September 2018.

Horopaki / Context

4. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002 each Local Board is required to monitor and report on the implementation of its Local Board Agreement for 2017/2018. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the Local Board.

5. In addition to the compliance purpose, Local Board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the Local Board is working towards the outcomes of the Local Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

6. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each Local Board area. The changes are:

· The Local Board annual report will be a standalone publication (rather than being a sub-section of an overall volume of all Local Board Annual Reports) so that the reports are far more accessible for residents.

· Each Local Board annual report is being written in plain English, with a more professionally designed layout.

· The Chairperson’s overview now incorporates a review of performance, highlights and challenges so that a more joined up performance story is told.

· There is a colour group photo of the Local Board, replacing the individual black and white photos used last year.

· There are two new sections that aim to emphasise the context of the local area that the Local Board represents:

o a double page layout of key demographic information which was included as part of the Local Board Plan

o A ‘Local Flavour’ section, which profiles either a local resident who does great things in the community, a grant that has benefited the community, or a significant project delivered in the community.

7. The report contains the following sections:

	Section	Description
a)	Local Board area demographics	A demographic profile of the area (originally presented in Local Board Plans).
b)	Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local Board group photo	A group photo of the Local Board.
d)	Local Flavour	A profile of either an outstanding resident, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

8. Local Board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the Chairperson.

Tauākī whakaaweawe Māori / Māori impact statement

9. The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2015-2025 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea / Financial implications

10. The annual report reports on both the financial and service performance in each Local Board area.

Ngā raru tūpono / Risks

11. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

12. The annual report is a key communication to residents. Telling a clear and balanced performance story, in plain English, and in a form that is accessible, is important to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri / Next steps

13. The next steps for the draft 2017/2018 Annual Report for the Local Board are:

· Audit NZ review during August and September 2018

· report to Finance and Performance Committee on 19 September 2018

· report to the Governing Body for adoption on 27 September 2018

· release to stock exchanges and publication online on 28 September 2018

· physical copies provided to Local Board offices, council service centres and libraries by the end of October 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Annual Report Franklin Local Board 2017-2018	145

Ngā kaihaina / Signatories

Author

David Gurney - Manager Corporate Performance & Reporting

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Louise Mason - GM Local Board Services

Nina Siers - Relationship Manager

Franklin Local Board

28 August 2018

New private way name in the subdivision at 42 Jellicoe Road, Pukekohe by Searle Heights Limited

File No.: CP2018/13793

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Franklin Local Board for a new road name for a new private way to be created in an 18 lot subdivision at 42 Jellicoe Road, Pukekohe by Searle Heights Limited. The shared access will be over Lot 19 and serve 10 lots (Lots 9 – 18).

Whakarāpopototanga matua / Executive summary

2. Auckland Council has road naming guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. The Applicant, Searle Heights Limited, has submitted the following names for consideration for the new private way (Lot 19) at 42 Jellicoe Road, Pukekohe:

· Kohe Way (preferred name)

· Long Keeper Way (first alternative)

· Onion Way (second alternative)

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approve the new road name ‘Kohe Way’ for the new private way in the subdivision at 42 Jellicoe Road, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki / Context

4. An eighteen (18) lot single house subdivision within the Pukekohe Hill precinct (sub-precinct A) has been approved at 42 Jellicoe Road, Pukekohe and the council reference is SUB60232444.

5. Under the national addressing standard, the private way is required to be named as it serves more than 5 lots.

Tātaritanga me ngā tohutohu / Analysis and advice

6. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area.

7. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

8. The Applicant has proposed the following names for consideration for the new private way created as part of the development at 42 Jellicoe Road, Pukekohe.

Preference	Proposed New Road Name	Meaning
Preferred Name	Kohe Way	Named after the Kohekohe tree origins of the Pukekohe Hill area.
First Alternative	Long Keeper Way	Named after the internationally known breed of onion, which originated near Pukekohe
Second Alternative	Onion Way	This crop has been harvested from the surrounding land for over 100 years.

9. Land Information New Zealand has confirmed that the above names are acceptable to use.

10. The proposed suffix of ‘Way’ is deemed acceptable as it accurately describes the characteristics of the road.

11. The name proposed by the Applicant is deemed to meet the road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

13. The applicant has consulted with local iwi via Council’s iwi consultation facilitation service and no responses were received.

Ngā ritenga ā-pūtea / Financial implications

14. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

15. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

16. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Locality Map & Scheme Plan	165

Ngā kaihaina / Signatories

Author

Lesley Wood - Intermediate Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

Franklin Local Board

28 August 2018

New private way names in the subdivision at 22B & 22C Blackbridge Road, Karaka by John Duan

File No.: CP2018/14699

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Franklin Local Board for two road names for two new private ways to be created in a 25 lot subdivision at 22B and 22C Blackbridge Road, Karaka by John Duan. The main access will be over Lots 100, 101 & 102 and serve 27 lots (two existing adjoining lots will have a share in the main access) and a minor access will be over Lot 103 and serve seven (7) lots.

Whakarāpopototanga matua / Executive summary

3. The Applicant, John Duan, has submitted the following names for consideration for two new private ways, a main private way over Lots 100, 101 and 102, and a minor private way over Lot 103 in the subdivision at 22B and 22C Blackbridge Road:

Main Private way (Legal Access Lots 100/101/102)

· Karaka Village Lane (preferred name)

· Karaka School Lane (first alternative)

· Karaka Heights Lane (second alternative)

Minor Private way (Legal Access Lot 103)

· Anda Place (preferred name)

· Harrison Lane (first alternative – not considered acceptable by LINZ)

· Duan Place (second alternative)

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approve the new road name ‘Karaka School Lane’ for the new private way over Lots 100,101 and 102 in the subdivision at 22B & 22C Blackbridge Road, Karaka in accordance with section 319(1)(j) of the Local Government Act 1974.

b) approve the new road name ‘Anda Place’ for the new private way over lot 103 in the subdivision at 22B & 22Cc Blackbridge Road, Karaka in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki / Context

4. A twenty-five (25) lot Rural and Coastal Settlement zone subdivision has been approved at 22B & 22C Blackbridge Road, Karaka and the council reference is SUB60304971.

5. Under the national addressing standard the private ways are required to be named as they each serve more than 5 lots.

Tātaritanga me ngā tohutohu / Analysis and advice

6. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area.

8. The Applicants have proposed the following names, with explanation as to their meaning, for consideration for the two new private ways created as part of the development at 22B & 22C Blackbridge Road, Karaka.

Preference	Proposed New Road Name	Meaning
Preferred Name for Legal Access Lots 100/101/102 serving (Lots 12-25, & Lots 1 & 4 DP 503216)	Karaka Village Lane	The subdivision is going to be marketed as Karaka Village. There is a large concentration of houses now in the local vicinity and the introduction of more sections resulting from this subdivision development creates a Village neighbourhood.
First Alternative	Karaka School Lane	Much the same as above, the road has connection being right next to Karaka School.
Second Alternative	Karaka Heights Lane	Clear connection to Karaka with the School but also there is topography associated with the subdivision in that the main road reaches to one of the highest points in the area.
Preference Name	Proposed New Road Name	Meaning
Preferred Name for Legal Access Lot 103 serving (Lots 13-19)	Anda Place	The name Anda has special meaning to the developer – it means ‘Brother’ in Mongolian.
First Alternative	Harrison Lane	Harrison is the name of the first-born grandson of the developer John Duan. He would be extremely proud to have a lane within the subdivision dedicated to his grandson.
Second Alternative	Duan Place	Surname of the developer

9. Land Information New Zealand has advised that with the exception of Harrison Lane, all the above names are acceptable to use.

10. The proposed suffix of ‘Lane’ or ‘Place’ is deemed acceptable as they both accurately describe the characteristics of the road.

11. The names proposed by the Applicants are deemed to meet the road naming guidelines.

However, reference to the Locality Map (Attachment A) and Scheme Plan of Subdivision (Attachment B) show the applicant’s subdivision is located at the southern end of Blackbridge Road adjacent to the Karaka School, nearly 4.0km away from the area commonly known as Karaka Village. Karaka Village is located at the northern end of Blackbridge Road where the Karaka Recreation Reserve, Karaka War Memorial Hall, Karaka General Store and Café are located as well as the local Church. For this reason there could be some confusion caused by using the preferred road name of ‘Karaka Village Lane’ for the main private way in this subdivision.

12. Therefore it is the planning officer’s recommendation that the applicant’s first alternative road name of ‘Karaka School Lane’ be adopted for the main private way.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

14. The applicant has consulted with local iwi via Council’s iwi consultation facilitation service and no responses were received.

Ngā ritenga ā-pūtea / Financial implications

15. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

16. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

17. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Locality Plan	171
b ⇩	Scheme Plan	173

Ngā kaihaina / Signatories

Author

Lesley Wood - Intermediate Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

Franklin Local Board

28 August 2018

New road name in the subdivision at 58 Prado Drive, Pukekohe by Owen & Jing Developments Limited

File No.: CP2018/14856

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Franklin Local Board for a new road name for a new road (Road 3) to be created in Stage 4 of a subdivision at 58 Prado Drive, Pukekohe by Owen & Jing Developments Limited. The road is on Lot 103 and at this stage serves only 4 lots (Lots 1 – 4) until the road is extended further.

Whakarāpopototanga matua / Executive summary

3. The Applicant, Owen & Jing Developments Limited, has submitted the following names for consideration for the new road (Lot 103) at 58 Prado Drive, Pukekohe:

· Kohurangi Rise (preferred name)

· Rohutu Rise (first alternative)

· Pokaka Rise (second alternative)

Ngā tūtohunga / Recommendation/s

That the Franklin Local Board:

a) approve the new road name ‘Kohurangi Rise’ for the new road in the subdivision at 58 Prado Drive, Pukekohe, in accordance with section 319(1)(j) of the Local Government Act 1974.

Horopaki / Context

4. The road is in Stage 4 of the Owen & Jing Developments Limited subdivision which has been approved at 58 Prado Drive, Pukekohe and the council reference is SUB60226611.

5. The Applicant has proposed the following names for consideration for the new road created as part of the development at 58 Prado Drive, Pukekohe.

Tātaritanga me ngā tohutohu / Analysis and advice

6. Auckland Council’s road naming criteria typically require that road names reflect:

· A historical or ancestral linkage to an area;

· A particular landscape, environment or biodiversity theme or feature; or

· An existing (or introduced) thematic identity in the area.

8. The Applicant has proposed the following names for consideration for the new road created as part of the development at 58 Prado Drive, Pukekohe.

Preference	Proposed New Road Name	Meaning
Preferred Name	Kohurangi Rise	Named after a North Island indigenous tree
First Alternative	Pokaka Rise	Named after a North Island indigenous tree
Second Alternative	Rohutu Rise	Named after a North Island indigenous tree

9. Land Information New Zealand has confirmed that the above names are acceptable to use.

10. The proposed suffix of ‘Rise’ is deemed acceptable as it accurately describes the characteristics of the road.

11. The name proposed by the Applicant is deemed to meet the road naming guidelines.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

13. The applicant has consulted with local iwi and no responses were received in relation to the suggested names, although Ngāti Tamaoho acknowledged appreciation of the developer’s effort to promote the use of māori names.

Ngā ritenga ā-pūtea / Financial implications

14. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

15. There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

16. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Locality Plan	179
b ⇩	Scheme Plan	181

Ngā kaihaina / Signatories

Author

Lesley Wood - Intermediate Planner

Authorisers

Trevor Cullen - Team Leader Subdivision

Nina Siers - Relationship Manager

Chairperson	Angela Fulljames
Deputy Chairperson	Andrew Baker
Members	Malcolm Bell
	Alan Cole
	Brendon Crompton
	Sharlene Druyven
	Amanda Hopkins
	Murray Kay
	Niko Kloeten

Author	Denise Gunn - Democracy Advisor - Franklin
Authorisers	Nina Siers - Relationship Manager

Te take mō te pūrongo / Purpose of the report

Whakarāpopototanga matua / Executive summary

Horopaki / Context

Tātaritanga me ngā tohutohu / Analysis and advice

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

Tauākī whakaaweawe Māori / Māori impact statement

Ngā koringa ā-muri / Next steps

Tauākī whakaaweawe Māori / Māori impact statement

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views