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Resolution number FR/2018/117
MOVED
by Member A Cole, seconded by Member S Druyven:
That the
Franklin Local Board:
a) identify
their top ten local issues with Auckland Transport or Waste Solution
streetscape services in the Franklin local board area. Streetscape services
include:
i) mowing
and weed management of berms in urban and rural areas.
ii) town
centre cleaning and loose litter collection, including emptying bins.
b) support
the transfer of streetscape services from Auckland Transport and Waste
Solutions to Community Facilities’ Full Facilities suppliers as part of
Project Streetscapes with the proviso that the contract outcomes reflect
local character, not one generic outcome across the region.
c) note
that the majority of the service specifications for the proposed 5 levels of
service (A, B, C, D and E) for Project Streetscapes remain prescriptive and
not outcome focused, due to budget constraints, and requests that the
Governing Body consider increasing the budget for Project Streetscapes so it
aligns with the outcomes based service levels of Project 17.
d) provide
Community Facilities with the following feedback regarding the proposed
application of the 5 levels of service (A, B, C, D and E) for Project
Streetscapes:
i)
Whitford – the area maintained should be extended east on
Whitford-Maraetai Road to incorporate the public areas in front of 8 and 14
Whitford Maraetai Road as there are businesses in this area.
ii)
Beachlands Shopping Centre - the area maintained should include
the eastern corner of Third View Avenue and Wakelin Road as this area
services business and transport activity.
iii)
Clevedon – the area maintained should be extended to the
north to Thorps Quarry Road and to Hyde Road in the south as this area
services new and increased business and transport activity.
iv)
Clarks Beach Road McKenzie Road Shops – the area
maintained should be extended to south-east (western footpath) to 571 Waiau
Pa Road and include the corner of McKenzie and Waiau Pa Road as this area is
subject to business foot traffic.
v) Waiuku
– the level of service for this town centre should be raised from level
C to level B as it is more than a minor shopping area and is
as important as the other main Franklin centres.
vi)
Waiuku – the area maintained should be extended to 4
Victoria Avenue (northern footpath), east on King Street (southern footpath)
to Kitchener Street and east on Kitchener to King Street.
vii)
Pukekohe – the area maintained should extend north to 87
Edinburgh Street (eastern footpath), south to 11 and 16 Roulston Street,
south to 3 and 6 Graham Street and south to 4 Manukau Road as these are
business areas.
viii)
Pukekohe – service delivery within the identified area is
currently inconsistent. The board would like to further understand
deliverables eg wet wash requirements to ensure that these meet current local
needs.
ix)
Hunua Village – the level of service this village should
be raised from a rural road to a minor shopping centre (2310-2330 and
2311-2321 Hunua Road) providing service to an immediate community in line
with other villages such as Clarks Beach, Waiau Pa, Orere, Kawakawa Bay and
Maraetai.
x)
Beachlands – staff may need to assess if the public areas
around the newly developed business area on Beachlands Road and Mahutonga
Avenue does or will require servicing.
e) note
with concern that some of the assets being transferred from Auckland
Transport to Community Facilities may not be in good condition or are
not being
serviced appropriately and supports Community Facilities working with
Auckland Transport to upgrade these assets before they are transferred as
part of Project Streetscapes.
f) provide
Community Facilities with the following list of known issues and/or priority
areas with respect to streetscape services as requested in the Project
Streetscapes report:
i)
Rural road berm maintenance across Franklin - litter collection
is not currently timed to precede berm mowing operations.
ii)
Rural road litter collection across Franklin – frequency
on high traffic roads should be revisited and adjusted to address seasonal
increases in use or that cater to high volumes of movement generated from
recent growth e.g. roads to east and west coast beaches and high-volume
commuter routes.
iii)
Pukekohe bird waste issue – large numbers of birds
roosting in trees on the corners of Tobin Street and Edinburgh Street are
creating an issue that may require increased service levels.
iv)
Pukekohe – the asset register may not have identified all
street furniture to be maintained because of incomplete information at
amalgamation. Pukekohe heritage signage throughout the town centre should be
included in asset registers and be maintained through new contracts.
v)
Collaboration – note that the existing level of
collaboration and integration between streetscape service providers and waste
solutions staff on litter management and illegal dumping management is not
satisfactory and should be explicitly addressed in contracts and monitored by
contractor managers.
vi)
Relationships and accessibility - current Streetscape
contractors have established effective direct relationships with Town Centre
business associations, where these exist, so it is expected that these
relationships will be initiated by the new contractors with a view to
supporting business associations with place-making in town centres.
Procurement principles
g) consider
that providing opportunities for local suppliers, including local community
groups via the Project Streetscapes contracts will allow for:
i)
greater pride and ownership in the work and consequently better
standards
ii)
economic development in local areas, including jobs closer to
where people live.
h) request
that staff ensure that the Project Streetscapes contract variations enable
and incentivise a sustainable procurement approach as per the Council’s
procurement policy which includes “increased local spend and enhanced
local capability where appropriate”.
i) support
staff incorporating creative solutions and opportunities to build community
empowerment into the Project Streetscapes contracts e.g. a local community
group could undertake all the maintenance of a village or section of rural
road, particularly in rural or isolated areas where community groups are
best-placed to respond without delay.
j) request
that the Project Streetscapes contracts be designed to allow for enough
flexibility to allow community empowerment opportunities to be increased on
an annual basis as more local groups and small business build capacity to
deliver locally (this will ensure that the tight timeframes for the new
contracts won’t lock these groups out for five or more years).
k) request
that the Project Streetscapes contracts be designed to allow for enough
flexibility for local boards to make minor changes to levels of service
without the need for locally driven initiative funding.
l) request
that the Project Streetscapes contracts be designed to enable local boards to
use locally driven initiative funding for major increases to levels of
service on an annual basis.
m) request
that staff ensure that increases to levels of service resulting from the
planned growth for Auckland are built into asset-based services budgets to
ensure that local boards’ locally driven initiative funding is not
required to cover a potential shortfall in asset-based services funding.
n) request
that simple and measurable Key Performance Indicators and penalties for
non-performance are included in the Project Streetscapes contracts.
Reporting, advice and
ongoing support
o) request
that staff provide local boards with timely, relevant and high-quality advice
during the annual planning process which will enable local boards to make
informed level of service decisions following consultation with the community
as part of the annual planning process.
p) request
information on the performance of contractors against the Project
Streetscapes contracts and information on customer queries and requests for
service that relate to these contracts as part of the regular local board
quarterly reports.
q) request
that Community Facilities work closely with the council-controlled
organisations and the rest of the council family to ensure that service
delivery is collaborative and integrated.
CARRIED
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