I hereby give notice that an ordinary
meeting of the Governing Body will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 23
August 2018
9.30am
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Tira Kāwana / Governing Body
OPEN AGENDA
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MEMBERSHIP
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Mayor
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Hon Phil Goff, CNZM, JP
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Deputy Mayor
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Cr Bill Cashmore
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Councillors
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Cr Josephine Bartley
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Cr Penny Hulse
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Cr Dr Cathy Casey
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Cr Mike Lee
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Cr Ross Clow
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Cr Daniel Newman, JP
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Cr Fa’anana Efeso Collins
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Cr Greg Sayers
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Cr Linda Cooper, JP
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Cr Desley Simpson, JP
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Cr Chris Darby
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Cr Sharon Stewart, QSM
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Cr Alf Filipaina
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Cr Sir John Walker, KNZM, CBE
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Cr Hon Christine Fletcher, QSO
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Cr Wayne Walker
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Cr Richard Hills
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Cr John Watson
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(Quorum 11 members)
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Sarndra O'Toole
Team Leader Governance Advisors
20 August 2018
Contact Telephone: (09) 890 8152
Email: sarndra.otoole@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Those powers which cannot legally be delegated:
(a) the
power to make a rate
(b) the
power to make a bylaw
(c) the
power to borrow money, or purchase or dispose of assets, other than in accordance
with the long term plan
(d) the
power to adopt a long term plan, annual plan, or annual report
(e) the
power to appoint a chief executive
(f) the
power to adopt policies required to be adopted and consulted on under the Local
Government Act 2002 in association with the long-term plan or developed for the
purpose of the local governance statement
(g) the
power to adopt a remuneration and employment policy.
Additional
responsibilities retained by the Governing Body:
(a) approval
of long-term plan or annual plan consultation documents, supporting information
and consultation process prior to consultation
(b) approval
of a draft bylaw prior to consultation
(c) resolutions
required to be made by a local authority under the Local Electoral Act 2001,
including the appointment of electoral officer
(d) adoption
of, and amendment to, the Committee Terms of Reference, Standing Orders and
Code of Conduct
(e) relationships
with the Independent Māori Statutory Board, including the funding
agreement and appointments to committees
(f) approval
of the Unitary Plan
(g) overview
of the implementation and refresh of the Auckland Plan through setting
direction on key strategic projects (e.g. the City Rail Link and the
alternative funding mechanisms for transport) and receiving regular reporting
on the overall achievement of Auckland Plan priorities and performance
measures.
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Governing Body
23 August 2018
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ITEM TABLE OF CONTENTS PAGE
1 Affirmation 7
2 Apologies 7
3 Declaration of Interest 7
4 Confirmation
of Minutes 7
5 Petitions 7
6 Public Input 7
7 Local Board
Input 7
8 Extraordinary
Business 8
9 Te Ākitai
Waiohua – Wiri Lava Cave Scientific Reserve 9
10 Appointment to the Youth
Advisory Panel 11
11 Accelerating housing
delivery in Wainui 27
12 Summary of Governing Body
information memos and briefings - 23 August 2018 29
13 Consideration
of Extraordinary Items
PUBLIC EXCLUDED
14 Procedural
Motion to Exclude the Public 55
C1 CONFIDENTIAL: Te Ākitai
Waiohua – Wiri Lava Cave Scientific Reserve 55
C2 CONFIDENTIAL: Appointment
to the Youth Advisory Panel 55
C3 CONFIDENTIAL: Accelerating
housing delivery in Wainui 56
His Worship the
Mayor will read the affirmation.
2 Apologies
An apology from
Cr A Filipaina has been received.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation
of Minutes
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That the Governing Body:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 26 July 2018, including the
confidential section, as a true and correct record.
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5 Petitions
At the close of
the agenda no requests to present petitions had been received.
6 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
At the close of
the agenda no requests for public input had been received.
7 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
8 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
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Governing Body
23 August 2018
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Te
Ākitai Waiohua – Wiri Lava Cave Scientific Reserve
File No.: CP2018/07406
Te take mō te pūrongo / Purpose of the report
1. To provide a high-level outline of matters relating to the
Crown’s proposed Treaty settlement redress for Te Ākitai Waiohua
that will be presented to the Governing Body in the confidential agenda.
Whakarāpopototanga matua / Executive summary
2. The Crown is seeking the views of Auckland Council on proposed Te
Tiriti o Waitangi/Treaty of Waitangi settlement redress for Te Ākitai
Waiohua over Crown land vested in or controlled and managed by Auckland
Council. The Treaty settlement process is designed to resolve historical
grievances against the Crown and, in doing so, provide redress to claimant
groups.
3. Te Ākitai Waiohua signed an Agreement in Principle with the Crown
on 13 December 2016 and is presently completing negotiations with the Crown to
sign a deed of settlement. The Agreement in Principle sets out reserve
lands the Crown proposes to provide Te Ākitai Waiohua as Treaty settlement
redress. One of those sites is the Crown-owned Wiri Lava Cave Scientific
Reserve, which is proposed to transfer to Te Ākitai Waiohua, with reserve
status intact and administration by the Tūpuna Maunga o Tāmaki
Makaurau Authority.
4. Details of the Te Ākitai Waiohua settlement are currently
subject to the confidentiality afforded Treaty settlement negotiations.
Auckland Council’s views are sought by the Crown on the understanding
that confidentiality is respected.
5. In the confidential section of today’s Governing Body agenda, further
detail on the proposed redress and the reasons for it will be provided. The
recommendation is that council supports the proposed redress.
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) note the confidential report on this meeting agenda, providing
information and recommendations regarding the Crown’s proposed Treaty
settlement redress for Te Ākitai Waiohua involving the Crown-owned Wiri
Lava Cave Scientific Reserve
b) note the confidential report contains information provided by the
Crown to council in confidence on the understanding the information is
negotiation sensitive between hapū/iwi and the Crown – if
confidential information is made available, it will prejudice both those
negotiations and the provision of similar information to council in the
future.
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Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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John Hutton - Manager Treaty Settlements
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Authorisers
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Phil Wilson - Governance Director
Stephen Town - Chief Executive
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Governing Body
23 August 2018
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Appointment to the Youth Advisory Panel
File No.: CP2018/14531
Te take mō te pūrongo / Purpose of the report
1. To
note the process for appointing a new member to the Youth Advisory Panel
following a resignation.
Whakarāpopototanga matua / Executive summary
2. In
July 2018 a Youth Advisory Panel member from the Henderson-Massey local board
area resigned due to personal circumstances.
3. Following
the resignation, the council began an appointment process to fill the vacant
position.
4. The candidate who scored the second highest from that local board
area during the 2017 selection process was offered, and has accepted, a seat on
the Youth Advisory Panel until September 2019 as per the Demographic
Advisory Panels’ Terms of Reference (Attachment A).
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) note
the process for appointing a new member to the Youth Advisory Panel
b) note
that the confidential report presents the proposed candidate’s profile
in detail.
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Horopaki / Context
5. On
10 November 2016, the Governing Body established a Youth Advisory Panel with 21
members, one from each of the 21 Auckland local board areas, for the 2016-2019
term of the council (GB/2016/51). On 25 May 2017, the mayor appointed 21
members, with the Governing Body’s endorsement.
6. The
Youth Advisory Panel’s role is to offer young people’s views on
Auckland Council’s regional and strategic agendas and to advise on the
council’s effective engagement with youth.
7. In
July 2018, Youth Advisory Panel member Tremayne Reid, from the Henderson-Massey
local board area, resigned due to changes to his personal circumstances.
8. Following
his resignation, the council began an appointment process to fill in the vacant
position.
Tātaritanga me ngā tohutohu / Analysis and advice
9. The
Demographic Advisory Panels’ Terms of Reference state that ‘the
council will appoint the next highly ranked candidates in the selection process
should any appointed members decline the appointment offer or decide to leave
the panel.’ The terms of reference are attached as Attachment A.
10. The
candidate who scored the second highest from the Henderson-Massey local board
area during the 2017 selection process has been offered a seat on the Youth
Advisory Panel until September 2019.
11. The candidate accepted the offer and staff will undertake the
necessary Ministry of Justice criminal record checks.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
12. The
Henderson-Massey Local Board expects the Youth Advisory Panel to strengthen its
ties with local youth.
Tauākī whakaaweawe Māori / Māori impact
statement
13. The Youth
Advisory Panel has been guided by ‘I Am Auckland: the Children and Young
People's Strategic Action Plan’. Goal seven of this plan is rangatahi
tū rangatira (all Rangatahi will thrive).
14. In
2017, rangatahi participated in the selection process to share their views and
voices on the make-up of the Youth Advisory Panel. The criteria for the
selection process included an understanding of the Treaty of
Waitangi as one of the key desired competencies.
15. Three
Youth Advisory Panel members currently identify themselves as Māori or of
Māori descent. Neither the outgoing member nor the proposed candidate is
of Māori descent.
Ngā ritenga ā-pūtea / Financial implications
16. The
expenses related to the appointment process are minimal and have been met from
existing budgets.
Ngā raru tūpono / Risks
17. The proposed
candidate is undergoing a criminal history check. Should the candidate have any
previous criminal record, the council may cancel his/her appointment to the
panel.
Ngā koringa ā-muri / Next steps
18. A confidential report with the profile of the proposed candidate is
on this Governing Body agenda. The report will remain confidential until the
Governing Body endorses the appointment to the Youth
Advisory Panel and the Ministry of Justice confirms the clearance of the
proposed candidate for criminal record checks.
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Terms of Reference for Demographic Advisory Panels
2016-2019
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13
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Ngā kaihaina / Signatories
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Author
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Austin Kim - Principal Advisor Panels
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Authorisers
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Marguerite Delbet - General Manager Democracy Services
Phil Wilson - Governance Director
Stephen Town - Chief Executive
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Governing Body
23 August 2018
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Governing Body
23 August 2018
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Accelerating housing delivery in Wainui
File No.: CP2018/15121
Te take mō te pūrongo / Purpose of the report
1. To
seek approval and delegation to progress commercial
arrangements to accelerate housing delivery in Wainui.
Whakarāpopototanga matua / Executive summary
2. Wainui,
located in Auckland’s North near Silverdale, is a key housing priority
area but infrastructure funding constraints have been a barrier to accelerating
housing delivery.
3. Approval
is sought for a commercial proposal to accelerate housing delivery in Wainui
while limiting council’s investment to what is already budgeted for in
the council’s 10-year Budget 2018-2028.
4. This
commercial proposal is aligned to the council’s previously agreed
development plans and strategies for Wainui, while carefully managing any
risk.
5. A
delegation to the chief executive is also sought to negotiate and execute the
necessary commercial agreements.
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) note the confidential report on this meeting agenda, seeking
approval and delegation to progress commercial arrangements to accelerate
housing delivery in Wainui.
b) note the confidential report contains information which if made
available would likely unreasonably prejudice the commercial position of the
person that provided, and is the subject of, that information. It is also
necessary to withhold this information to enable the council to complete
commercial negotiations in relation to Wainui without prejudice or
disadvantage.
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Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Authors
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Michael Burns – Acting Manager Financial
Strategy
Ross Tucker - Acting General Manager, Financial
Strategy and Planning
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Authorisers
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Matthew Walker - Acting Group Chief Financial Officer
Stephen Town - Chief Executive
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Governing Body
23 August 2018
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Summary of Governing Body information
memos and briefings - 23 August 2018
File No.: CP2018/00244
Te take mō te pūrongo / Purpose of the report
1. To
note the progress on the forward work programme (Attachment A).
2. To
receive a summary and provide a public record of memos or briefing papers that
may have been distributed to Governing Body members since 20 July 2018.
Whakarāpopototanga matua / Executive summary
3. This
is a regular information-only report which aims to provide greater visibility
of information circulated to Governing Body members via memo-briefing or other
means, where no decisions are required.
4. The
following memos/responses were circulated to members:
· Mayors Report on
Japan Visit, 29 July – 3 August 2018
5. Note
that, unlike an agenda report, staff will not be present to answer
questions about the items referred to in this summary. Governing
Body members should direct any questions to the authors.
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) note
the progress on the forward work programme
b) receive
the Summary of Governing Body information memos and briefings – 23
August 2018.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Forward Work Programme
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31
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b⇩
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Mayors Report on Japan Visit, July-August 2018
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39
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Ngā kaihaina / Signatories
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Author
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Sarndra O'Toole - Team Leader Governance Advisors
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Authoriser
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Stephen Town - Chief Executive
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Governing Body
23 August 2018
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GOVERNING BODY
FORWARD WORK PROGRAMME 2016 – 2019 TERM
The Governing Body
deals with strategy and policy decision-making that relates to the
environmental, social, economic and cultural activities of Auckland as well
as matters that are not the responsibility of another committee
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The Mayor may require any
matter that would otherwise be reported to a committee, to be reported to the
Governing Body. If that matter is already on a published agenda for a
committee meeting, that meeting will not consider that matter unless invited
by the mayor to make a recommendation to the Governing Body.
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Lead
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Area of work
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Reason for work
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Governing Body role
(decision or direction)
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Budget/ Funding
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Expected timeframes
Highlight financial year quarter and state month if
known
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FY18/19
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Jul-Sep
26 Jul
23 Aug
27 Sep
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Oct-Dec
25 Oct
22 Nov
13 Dec
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Jan-Mar
28 Feb
28 Mar
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Apr-Jun
2 May
30 May
27 Jun
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Chief Financial Office
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Annual Plan
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The Local Government Act 2002 requires each local
authority to consult on and adopt a long term plan every three years.
In each intervening year local authorities are required to consult the
community on any significant or material changes to the relevant year of the
long term plan through the Annual Budget consultation document.
Legislation also requires that the council’s
consultation document include a summary of key matters from Local Board
Agreements and the Draft Tūpuna Maunga Authority Operational Plan for
the Annual Plan year.
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Adopt consultation document and supporting
material
Approve Annual Plan
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Q1
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Q2
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Q3
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Q4
(Jun)
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Chief Operating Office
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Americas Cup 2021
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Location, infrastructure and funding
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Approve preferred location
Agree strategy for progressing resource consent
applications
Progress to Date:
Report considered 14/12/17 and approval of
Wynyard Basin option GB/2017/172 and agreed single hearing process
through direct referral
Report and revised decision and approval of
Wynyard Hobson proposal 29/3/18 GB/2018/63
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Q1
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Q2
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Q3
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Q4
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City Rail Link
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Construction of the City Rail Link in the central city
|
Approve City Rail Link Heads of Agreement
Note any matters raised by the Audit and Risk
Committee about the project
Progress to Date:
Heads of Agreement approved 14/9/16
Conf
Appoint chair of City Rail Link
15/12/16 Conf
Note sponsors agreement and
establishment of new entity City Rail Link Limited 29/6/17 Conf
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Q1
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Q2
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Q3
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Q4
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Chief Financial Office
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Annual Report
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Statutory requirement
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Adopt Annual Report
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Q1
27 Sep
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Q2
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Q3
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Q4
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Governance
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Review of Code of Conduct
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The experience of working with the current Code of
Conduct indicates that it could be further improved. In particular, it could
be clearer about complaint, investigation and resolution processes, as well
as available sanctions
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Adopt new Elected Members Code of Conduct
Progress to Date:
Initial report was considered 22/2/18
Approval 22/2/18 for review GB/2018/37
Workshop – 15 March 2018
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Q1
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Q2
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Q3
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Q4
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Governance
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Representation Review
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The Local Electoral Act 2001
requires all local authorities to undertake a review of representation
arrangements at least once every six years.
Auckland Council is required to undertake a review for
the 2019 elections.
Council’s decision must be issued no later than
11 April 2019.
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Approve the process for conducting the review
of representation arrangements
Approve final decision
Progress to Date:
Report and approval of process 14/12/17 GB/2017/175
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Q1
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Q2
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Q3
|
Q4
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Financial Strategy and Planning
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Contributions Policy
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The Local Government Act requires Council to review
the policy every three years.
Consultation and adoption must be done by 1 July 2018
|
Adopt policy
Progress to Date:
Agree to consultation 30/4/18 GB/2018/79
Agree
extension until new policy in place 27/6/18 GB/2018/96
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|
Q1
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Q2
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Q3
|
Q4
|
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Mayoral Office
Governance
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Terms of Reference
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The Terms of Reference enables the governing Body to
delegate to committees those power necessary for them to carry out their
responsibilities to the most efficient and effective levels.
Any changes to the Terms of Reference must be done by
the Governing Body.
|
Adopt the Terms of Reference
Adopt changes to Terms of Reference
Progress to Date:
Initial adoption 1/11/16 GB/2016/237
Review report 14/12/17 GB/2017/177
Review after by-election 22/3/17 GB/2018/57
Amend Appointments, Performance Review and Value
for Money 19/4/19 GB/2018/71
Amend due of disestablishment of ACIL and two
committee amendments 26/7/18 GB/2018/115
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|
Q1
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Q2
|
Q3
|
Q4
|
|
Governance
|
Accountability Review of council-controlled
organisations
|
The accountability review are
to increase the accountability and value for money of CCOs by:
• increasing
the transparency of CCO decision-making
• increasing
the responsiveness of CCOs to the public and council
• improving
the recognition of ratepayer funding for CCO activity
• increasing
the ability to align CCOs to the direction set by the council.
Reporting
on a quarterly basis
|
Approve objectives as basis of review
Approve scope and timing
Progress to Date:
Approve objectives, scope and timing 23/2/17 GB/2017/17
Memorandum 9/4/18 to
councillors with an update
|
Within timelines and budgets
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Governance
|
Independent Māori Statutory Board funding
|
The Local Government (Auckland
Council) Act 2009 (LGACA) requires Auckland Council to meet the reasonable
costs of the Independent Māori Statutory Board (IMSB) board’s
operations, secretariat, the establishment of committees, and seeking and obtaining
advice (Schedule 2, clause 20, sub-clause 1, LGACA)
|
Approve 2019/2020 funding agreement
|
|
Q1
|
Q2
|
Q3
|
Q4
|
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People and Performance
|
Health, Safety and Wellbeing
|
The
Governing Body has the role of the person or organisation conducting a
business or undertaking.
|
Receive the quarterly Health, Safety and Wellbeing Report
Progress to Date:
March report received GB/2018/55
June report received GB/2018/119
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|
Q1
Sep
|
Q2
Dec
|
Q3
Mar
|
Q4
Jun
|
|
Social Policy and Bylaws
|
Public Safety and Nuisance Bylaw Review
|
Legislative
requirement to review bylaw within five years. Committee resolution to
“commence the review of the Public Safety and Nuisance Bylaw 2013 at an
early date”.
|
Approve statement of proposal. #
Make/Amend/Revoke
the
bylaw.
# public
notification is required for bylaw reviews even if no change to the bylaw is recommended. Length
of time required to draft the statement of proposal will depend on the scope
of amendments requested following the review findings.
|
Within current baselines.
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Social Policy and Bylaws
|
Dog management Bylaw and Policy on Dogs
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
|
Within current baselines.
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Social Policy and Bylaws
|
Health and Hygiene Bylaw
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
Progress to Date:
Approve the statement of proposal 26/7/18 GB/2018/120
|
Within current baselines.
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Social Policy and Bylaws
|
Solid Waste Bylaw Review
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Legislative requirement to review the bylaw and policy after
five years.
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Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
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Within current baselines.
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Q1
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Q2
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Q3
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Q4
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Social Policy and Bylaws
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On-site Wastewater Bylaw
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Legislative requirement to review legacy bylaws by 31
October 2020.
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Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
Progress to Date:
Approve the statement of proposal 26/7/18 GB/12018/121
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Within current baselines.
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Q1
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Q2
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Q3
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Q4
|
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Social Policy and Bylaws
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Signage Bylaw
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Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
|
Within current baselines.
|
Q1
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Q2
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Q3
|
Q4
|
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Social Policy and Bylaws
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Alcohol Control Bylaw Review
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
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Within current baselines.
|
Q1
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Q2
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Q3
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Q4
|
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Social Policy and Bylaws
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Freedom Camping
|
Explore the need for and options for regulating freedom
camping in Auckland
Regulatory response may be
required following completion of research and pilot
|
If regulatory response required:
Approve statement of proposal
Make the bylaw
|
Review is within current
baselines.
Funding proposals will be
required for any recommendations that require capital or operational
upgrades.
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Q1
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Q2
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Q3
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Q4
|
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Mayoral Office
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Mayoral Housing Taskforce Steering Group
|
Oversee the progress and implementation of the June
2017 Mayoral Housing Taskforce report.
|
Setup, agree and approve membership of group
Receive six-monthly updates
Progress to Date:
Taskforce setup 27/7/17 GB/2017/79
Memorandum 9/4/18 to councillors updating
progress
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Q1
27 Sep
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Q2
|
Q3
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Q4
|
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Governance
|
Te Tiriti o Waitangi / Treaty of Waitangi
|
The Crown negotiates settlements with iwi on a
confidential basis and from time to time invites Council to express its
views.
The Te Tiriti o Waitangi / Treaty of Waitangi
Settlement Working party is accountable to the Governing Body and reports its
findings to the Governing Body.
|
Approve submissions to the Crown as and when
required
Approve establishment and on-going
implementation of co-management and other governance arrangements
|
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Q1
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Q2
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Q3
|
Q4
|
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Governance
|
Advisory Panels
|
The Governing Body appoints members to advisory
panels, as required.
|
Approve appointments to advisory panels
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Within current baselines.
|
Q1
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Q2
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Q3
|
Q4
|
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COMPLETED
|
|
Governance
|
2018 Local Government New Zealand Conference and
Annual General Meeting
|
The Governing Body sends representatives to the
conference and as delegates to the Annual General Meeting
|
Appoint presiding delegate to Annual General
Meeting
Appoint three other delegates to Annual General
Meeting
Approve councillors to attend conference
Progress to Date:
Report was considered 22/3/18
Approved the above GB/2018/47
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Q3
FY17/18
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Q4
|
Q1
|
Q2
|
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People and Performance
|
Remuneration Policy
|
The current Remuneration
Policy was adopted in 2014. The policy provides high-level guidance for all
remuneration decisions made by the council. The policy is also supported by
operational guidelines and policies.
Under the Local Government Act
2002 (Schedule 7, section 36A) the policy must be reviewed every three years.
|
Approve the change to the policy.
Progress to Date:
Report considered 22/3/18
Approved 22/3/18 GB/2018/42
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Q3
FY17/18
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Q4
|
Q1
|
Q2
|
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Chief Planning Office
|
Auckland Plan Refresh
|
The Auckland Plan was approved in 2012 and a
commitment made to a refresh within six years. A refresh will ensure
that the Auckland Plan remains current and will inform Long-term Plan
2018-2028 prioritisation and budget decisions.
|
Approve refresh of Auckland Plan
Progress to Date:
Various workshops throughout
2017/2018
Adopted summary information 21/2/18
GB/2018/25
Adopted
by Planning Committee 6/5/18 PLA/2018/62
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Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Chief Financial Office
|
Long-term Plan 2018-2028
|
Statutory Process
· Consultation process –
including hearings for community to be heard and local board engagement
meetings (Have Your Say events). Approach to communication of
investments in local board areas to be considered
· Elected members consideration of
feedback
· Decision-making for Long-term Plan
2018-2028
· Long-term Plan 2018-2028 adoption
|
Adopt consultation document and supporting
material
Adopt Long Term Plan and set rates
Progress to Date:
Various workshops throughout
2017/2018
Adopted consultation document and
supporting material 21/2/18 GB/2018/24
Agree recommendation for adoption
31/5/18 GB/2018/91
Adoption
28/6/18 GB/2018/
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Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Chief Financial Office
|
Regional Fuel Tax Proposal
|
Auckland Council consulted on its 10-year Budget
2018-2028 (LTP), part of which asked if there was support for a Regional Fuel
Tax. A report on the consultation undertaken is required by legislation
to be submitted to the Ministers of Transport and Finance.
|
Approve a Regional Fuel Tax for Auckland
Progress to Date:
Approved 31/5/18 GB/2018/90
|
Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Governance
|
Advisory Panels
|
The Governing Body appoints members to advisory
panels, as required.
|
Approve appointments to advisory panels
Progress to Date:
Initial appointments to demographic
panels 23/3/17 Conf
Appointments to the Youth Advisory
Panel 25/5/17 Conf
Replacement members appointed to
Youth Advisory Panel 22/3/18 Conf
|
Q1
|
Q2
|
Q3
|
Q4
|
|
People and Performance
|
Chief Executive’s Employment Review Process
|
Under the Local Government Act 2002,
a local authority Chief Executive is appointed for a five year term.
Schedule 7 of the Act gives the option of a two year extension if Council
undertakes a formal employment review at least six months before the expiry
of the current contract.
The Governing Body is responsible for the review.
|
Approve performance objectives
Agree to the review of the chief executive
performance before 30 June 2018
Delegate the review if desired
Decision on chief executives contract
Progress to Date:
Objectives approved and released 23/11/17 GB/2017/153
Process approved 19/4/18 GB/2018/71
Re-appointment confirmed 27/6/18 GB/2018/103
|
Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Governance
|
Independent Maori Statutory Board funding
|
The Local Government (Auckland
Council) Act 2009 (LGACA) requires Auckland Council to meet the reasonable
costs of the Independent Māori Statutory Board (IMSB) board’s
operations, secretariat, the establishment of committees, and seeking and
obtaining advice (Schedule 2, clause 20, sub-clause 1, LGACA)
|
Approve 2018/2019 funding agreement
Progress to Date:
Report received
27/6/18 and funding approved GB/2018/94
|
Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Governance
|
Te Tiriti o Waitangi / Treaty of Waitangi
|
The Crown negotiates settlements with iwi on a
confidential basis and from time to time invites Council to express its
views.
The Te Tiriti o Waitangi / Treaty of Waitangi Settlement
Working party is accountable to the Governing Body and reports its findings
to the Governing Body.
|
Approve submissions to the Crown as and when
required
Approve establishment and on-going
implementation of co-management and other governance arrangements
Progress to Date:
Submission on Point England Development Enabling
Bill 23/2/17 GB/2017/8
Submission on Ngāti Tamaoho Claims
Settlements Bill 27/7/17 GB/2017/85
Report Upper Mangatangi-Mangarawhiri Catchments
Co-governance Arrangements 24/8/17 GB/2017/99
Submission on Ngāi Tai ki Tāmaki
Claims Settlement Bill 22/2/18 GB/2018/36
Open Report Te Akitai Waiohua – Treaty
Settlement Redress Conf 19/4/18 GB/2018/69
Open Report Ngāti Paoa – Treaty
settlement redress Conf 24/5/18
Open Report on Maungauika – transfer of
administration 27/6/18 GB/2018/97
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Q1
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Q2
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Q3
|
Q4
|
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Governing Body
23 August 2018
|
|
|
Governing Body
23 August 2018
|
|
Exclusion of the Public: Local Government Official Information and
Meetings Act 1987
That the Governing Body:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 CONFIDENTIAL:
Te Ākitai Waiohua – Wiri Lava Cave Scientific Reserve
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(c)(ii)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has been
or could be compelled to provide under the authority of any enactment, where
the making available of the information would be likely to damage the public
interest.
In particular,
the report contains information provided by the Crown to council in
confidence on the understanding the information is negotiation sensitive
between hapū / iwi and the Crown. If confidential information is made
available, it will rejudice both those negotiations and the provision of
similar information to council in the future
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
C2 CONFIDENTIAL:
Appointment to the Youth Advisory Panel
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(a) -
The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains a young person's name recommended for the
Youth Advisory Panel. This information should not be made public until the
governing body endorses the candidate and the Ministry of Justice criminial
history check is completed.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
C3 CONFIDENTIAL:
Accelerating housing delivery in Wainui
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably to
prejudice the commercial position of the person who supplied or who is the
subject of the information.
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
s7(2)(i) -
The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report contains references to ongoing commercial negotiations
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
