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Governing Body
23 August 2018
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1 Affirmation
His worship the Mayor read the affirmation.
2 Apologies
Cr E Collins
entered the meeting at 9.36am.
3 Declaration
of Interest
Cr C Casey
declared an interest in Item 9: Te Ākitai Waiohua – Wiri Lava Cave
Scientific Reserve and Item C1: CONFIDENTIAL: Te Ākitai Waiohua –
Wiri Lava Cave Scientific Reserve.
Cr J Bartley
subsequently declared an interest in Item 9: Te Ākitai Waiohua –
Wiri Lava Cave Scientific Reserve and Item C1: CONFIDENTIAL: Te Ākitai
Waiohua – Wiri Lava Cave Scientific Reserve.
4 Confirmation
of Minutes
5 Petitions
There were no
petitions.
6 Public
Input
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6.1
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Public Input: Tricia Cheel and Nicole
Miller-Hard, Friends of Sherwood - Continued Use of Glyphosate products and
other unnecessary chemicals
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Tricia Cheel and Nicole
Miller-Hard were present and tabled documents in support of their
presentation.
Copies have been placed on the
official minutes and are available on the Auckland Council website as minutes
attachments.
Cr J
Walker joined the meeting at 9.42 am.
Cr J Bartley joined the meeting at 9.44 am.
Cr P Hulse joined the meeting at 9.47 am.
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Resolution number GB/2018/130
MOVED by Cr W Walker, seconded by Cr J Watson:
That the
Governing Body:
a) receive
and note the public input presentation from Tricia Cheel and Nicole
Miller-Hard regarding the continued use of glyphosate products and other
unnecessary chemicals in our city and the lack of consultation.
CARRIED
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Attachments
a 23 August 2018, Governing Body - Item 6.1:
Tricia Cheel and Nicole Miller-Hard, Friends of Sherwood - Continued Use of
Glyphosate products, Tricia Cheel submission
b 23 August 2018, Governing Body - Item 6.1:
Tricia Cheel and Nicole Miller-Hard, Friends of Sherwood - Continued Use of
Glyphosate products, Nicole Miller-Hard submission
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7 Local
Board Input
There was no
local board input.
8 Extraordinary
Business
There was no
extraordinary business.
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9
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Te Ākitai Waiohua – Wiri Lava
Cave Scientific Reserve
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Cr J Bartley
and Cr C Casey declared an interest in this item and took no part in the
discussion or voting on the matter.
Cr P Hulse
left the meeting at 9.54 am.
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Resolution
number GB/2018/131
MOVED by Cr J Watson, seconded by Cr L Cooper:
That the Governing
Body:
a) note the confidential report on this meeting agenda providing
information and recommendations regarding the Crown’s proposed Treaty
settlement redress for Te Ākitai Waiohua involving the Crown-owned Wiri
Lava Cave Scientific Reserve
b) note the confidential report contains information provided by the
Crown to council in confidence on the understanding the information is
negotiation sensitive between hapū/iwi and the Crown – if
confidential information is made available it will prejudice both those
negotiations and the provision of similar information to council in the
future.
CARRIED
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11
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Accelerating housing delivery in Wainui
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Resolution
number GB/2018/133
MOVED by Deputy Mayor BC Cashmore, seconded by Cr W
Walker:
That the Governing
Body:
a) note the confidential report on this meeting agenda seeking
approval and delegation to progress commercial arrangements to accelerate
housing delivery in Wainui.
b) note the confidential report contains information which if made
available would likely unreasonably prejudice the commercial position of the person
that provided, and is the subject of, that information. It is also necessary
to withhold this information to enable the council to complete commercial
negotiations in relation to Wainui without prejudice or disadvantage.
CARRIED
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12
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Summary of Governing Body information memos
and briefings - 23 August 2018
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Cr P Hulse
returned to the meeting at 10.04 am.
Note: clause
c) was incorporated with the agreement of the meeting.
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Resolution
number GB/2018/134
MOVED by Cr C Darby, seconded by Cr P Hulse:
That the Governing
Body:
a) note
the progress on the forward work programme.
b) receive
the Summary of Governing Body information memos and briefings – 23
August 2018.
c) receive
the written and verbal report from Mayor P Goff about his recent visit to
Fukuoka and Tokyo and acknowledge the generosity of the Fukuoka City Council
for funding the visit.
CARRIED
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13 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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14 Procedural
motion to exclude the public
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Resolution
number GB/2018/135
MOVED by Mayor P Goff, seconded by Cr D
Simpson:
That the
Governing Body:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 CONFIDENTIAL:
Te Ākitai Waiohua – Wiri Lava Cave Scientific Reserve
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(c)(ii)
- The withholding of the information is necessary to protect information
which is subject to an obligation of confidence or which any person has
been or could be compelled to provide under the authority of any enactment,
where the making available of the information would be likely to damage the
public interest.
In
particular, the report contains information provided by the Crown to
council in confidence on the understanding the information is negotiation
sensitive between hapū / iwi and the Crown. If confidential
information is made available, it will prejudice both those negotiations
and the provision of similar information to council in the future
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 CONFIDENTIAL:
Appointment to the Youth Advisory Panel
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(a)
- The withholding of the information is necessary to protect the privacy of
natural persons, including that of a deceased person.
In
particular, the report contains a young person's name recommended for the
Youth Advisory Panel. This information should not be made public until the
governing body endorses the candidate and the Ministry of Justice criminal
history check is completed.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C3 CONFIDENTIAL:
Accelerating housing delivery in Wainui
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In
particular, the report contains references to ongoing commercial
negotiations
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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10.27am The public was
excluded.
Resolutions in relation to the confidential items are recorded in
the confidential section of these minutes and are not publicly available.
11.25am The
public was re-admitted.
restatementS
It was resolved while the public was excluded:
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C1
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CONFIDENTIAL: Te Ākitai Waiohua –
Wiri Lava Cave Scientific Reserve
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Resolution
number GB/2018/136
MOVED by Cr D Newman, seconded by Cr C Darby:
That the Governing Body:
c) agree
these decisions and report will not be restated until advised by the Crown
that the obligation of confidentiality is removed.
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C2
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CONFIDENTIAL: Appointment to the Youth
Advisory Panel
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Resolution
number GB/2018/137
MOVED by Cr E Collins, seconded by Cr L Cooper:
That the Governing Body:
c) agree that the appointment and report be made public once criminal
history checks have been completed and the proposed candidate has been
advised and confirmed their acceptance of the appointment.
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11.25 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Governing Body HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
