I hereby give notice that an ordinary meeting of the Hibiscus and Bays Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Wednesday, 15 August 2018

4:30pm

Council Chamber
Orewa Service Centre
50 Centreway Road
Orewa

 

Hibiscus and Bays Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Julia Parfitt, JP

 

Deputy Chairperson

Janet Fitzgerald, JP

 

Members

Chris Bettany

 

 

David Cooper

 

 

Gary Holmes

 

 

Caitlin Watson

 

 

Vicki Watson

 

 

Mike Williamson

 

 

(Quorum 4 members)

 

 

 

Vivienne Sullivan

Local Board Democracy Advisor

 

8 August 2018

 

Contact Telephone: (09) 427 3317

Email: vivienne.sullivan@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


DELEGATIONS HIBISCUS AND BAYS LOCAL BOARD 2016-2019

 

Portfolio

Description

Local Board Members

Minor landowner approvals and landlord approvals including events

 

Confirm if the matter is minor for staff to exercise their delegation

Julia Parfitt -Chairperson

Janet Fitzgerald - Deputy Chairperson   

Transport Information Group

Discuss transport issues/projects

Janet Fitzgerald

Julia Parfitt

Resource consent applications 

Input into notification decisions for resource consent applications 

Gary Holmes 

Janet Fitzgerald

Urgent Decision Making

To make decisions on matters that cannot wait until the next ordinary meeting of the local board

Julia Parfitt – Chairperson

Janet Fitzgerald-Deputy Chairperson

 

 

Appointments to outside organisations

 

Organisation

Local Board Member

Vaughan Homestead (Torbay Historical Society)

Julia Parfitt

Chris Bettany - Alternate

Victor Eaves Management Committee

Mike Williamson

Local Government New Zealand Zone One (Auckland and Northland)

Janet Fitzgerald

 

Business Improvement Districts (BIDS)

 

Destination Orewa Beach

Vicki Watson

David Cooper - Alternate

Torbay

Chris Bettany

Julia Parfitt - Alternate

Browns Bay

Chris Bettany

Gary Holmes - Alternate

Mairangi Bay

David Cooper

Julia Parfitt - Alternate

 

 

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Hibiscus Coast Branch Forest and Bird                                                           5

8.2     Future Whangaparaoa                                                                                         6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Notices of Motion                                                                                                          7

12        Notice of Motion - Local Board Member Caitlin Watson - Open Workshops        9

13        Auckland Transport's Road Safety and Speed Management Programme for Hibiscus and Bays Local Board 2018-2021                                                                                      15

14        Adoption of Silverdale Heritage Led Character Design Guidelines                      25

15        Hibiscus and Bays Quick Response Grants Round One 2018/2019 Grant Applications                                                                                                                                       29

16        Auckland Council's Quarter Four and Year End Performance Report: Hibiscus and Bays Local Board                                                                                                                  49

17        Hibiscus and Bays Local Board Annual Report 2017/2018                                  101

18        Project Streetscapes                                                                                                 121

19        To Approve a change of road name in the Fletcher Residential Limited subdivision at the former Peninsula Golf Course, Red Beach                                                            125

20        To Approve a new road name in the Fletcher Residential Limited subdivision at the former Peninsula Golf Course, Red Beach                                                            131

21        New road name in the Steven Anthony Hill subdivision at 28 - 30 Elizabeth Street, Orewa                                                                                                                                     139

22        Ward Councillors Update                                                                                         147

23        Record of Workshop Meetings                                                                                149

24        Governance Forward Work Calendar                                                                     159  

25        Consideration of Extraordinary Items 

PUBLIC EXCLUDED

26        Procedural Motion to Exclude the Public                                                               165

C1       Acquisition of Open Space - Red Beach                                                                165  

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Hibiscus and Bays Local Board:

a)         confirm the ordinary minutes of its meeting, held on Wednesday, 18 July 2018, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Hibiscus and Bays Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Hibiscus Coast Branch Forest and Bird 

Whakarāpopototanga matua / Executive summary

1.       Pauline Smith chairperson of the Hibiscus Coast branch of Forest And Bird has requested a deputation to provide an update on the pest free peninsula project.

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Ms Smith for her presentation.

 

 

8.2       Future Whangaparaoa

Whakarāpopototanga matua / Executive summary

1.       Representatives of Future Whangaparaoa have requested a deputation to provide members with an update on the Future Whangaparaoa project.

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank the representatives from Future Whangaparaoa for their presentation.

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 

11        Notices of Motion

 

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) a Notice of Motion has been received from Member C Watson and Member D Cooper for consideration under item 12.

 


Hibiscus and Bays Local Board

15 August 2018

 

 

Notice of Motion - Local Board Member Caitlin Watson - Open Workshops

 

File No.: CP2018/14267

 

  

 

Whakarāpopototanga matua / Executive summary

1.       In accordance with Standing Order 2.5.1 Local Board Member Caitlin Watson has given notice of a motion that she wishes to propose.

2.       The notice, signed by Local Board Member David Cooper as seconder, and supporting information is appended as Attachment A.

 

Motion

That the Hibiscus and Bays Local Board:

a)      hold all local board workshops open to the public as of 6 September 2018

b)      note that individual workshop and briefing agenda items may be closed to the public at the request of the chairperson where:

i)        the issue would most likely be discussed in a confidential part of a business meeting

c)      request that information about upcoming workshops/briefings are published on the Auckland Council website and usual social media channels

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Notice of Motion - Local Board Member Caitlin Watson - Open Workshops

11

      

Ngā kaihaina / Signatories

Author

Vivienne Sullivan - Local Board Democracy Advisor

Authoriser

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

15 August 2018

 

 


 


 


Hibiscus and Bays Local Board

15 August 2018

 

 

Auckland Transport's Road Safety and Speed Management Programme for Hibiscus and Bays Local Board 2018-2021

 

File No.: CP2018/14204

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To update the Hibiscus and Bays Local Board on Auckland Transport’s  Road Safety and Speed Management Programme.

Whakarāpopototanga matua / Executive summary

2.       Auckland has a serious problem with people needlessly dying and being seriously injured on our roads and streets. In 2017, 64 people died on our roads and an additional 749 were seriously injured.

3.      Road Safety performance in the Hibiscus and Bays Local Board area has also worsened over the last five years due to various factors. These include economic and population growth, new demands on the unforgiving high speed rural road network, and growth in vulnerable road users (people walking, cycling and motorcycling).

4.       The Tāmaki Makaurau Road Safety Governance Group  has been established to provide leadership for improving safety and reducing the high number of deaths and serious injuries  on the Auckland road network. This group has a strong national and regional mandate to drive safety outcomes and the partners include Auckland Transport, NZ Police, New Zealand Transport Agency,  Accident Compensation Corporation, Auckland Council, Auckland Regional Public Health and Ministry of Transport.

5.       As Auckland Transport moves to the Vision Zero approach, it is also proposing an ambitious safety infrastructure acceleration programme estimated to reduce deaths and serious injuries by up to 18% over an initial three year period. It will work closely with its partners to deliver on the Vision Zero goal for Auckland.

6.       This follows the New Zealand’s Government’s commitment to deliver a new road safety strategy as outlined in the Government Policy Statement on Land Transport.

7.       There is a strong focus on safety at Auckland Transport. The board and Executive Leadership Team have recently endorsed an increased three-year investment in road safety engineering, a Speed Management Plan and behaviour change activities to reduce road trauma, including in the Hibiscus and Bays Local Board area. The Auckland Road Safety Capital Programme 2018-2028 is a systemic response to improve road safety outcomes and create a more forgiving road network. Investment will be increased by an additional $550 million over ten years. The regional fuel tax will allow Auckland Transport to improve a larger number of high-risk intersections and routes by installing roundabouts, red-light cameras, and segregated facilities. The combined impact of these accelerated programmes is estimated to reduce deaths and serious injuries by 60% over ten years from the 2017 baseline, as well as contribute towards additional congestion reduction benefits and increased health and environment benefits. Our aspiration is to move towards zero deaths and serious injuries on Auckland’s roads.

8.       One of the fastest and most cost effective ways to reduce road trauma is to implement speed reduction measures. Auckland Transport is currently working to identify areas and roads around the Auckland region to set lower speed limits.  These roads will be added to the Schedule of Speed Limits and drafted into a bylaw. The bylaw will be consulted on Auckland-wide (consultation on the entire programme of works for the Auckland region at a strategic level). Post-consultation, the bylaw will need to be approved by Auckland Transport’s Board, after which the new lower speed limits will become legally enforceable.

 

9.       The primary road safety focus areas in the Hibiscus and Bays Local Board area for the next three years include safe intersections and roads, safe speeds, vulnerable road user safety (people walking, cycling and motorcycling) sober driving and distracted driving behavioiurs. These areas will be addressed through a combined annual programme of investment in safety engineering, speed management, education and training of road users and enforcement of safe road user behaviour with NZ Police.

10.     A senior Auckland Transport representative will present a powerpoint presentation at a business meeting of the local board.

 

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      notes the report entitled Auckland Transport’s Safety and Speed Management programme 2018-2021.

 

Horopaki / Context

11.     Auckland’s rapid growth has resulted in a number challenges including housing, transport and public health. The recent increase in road trauma is both a transport and public health issue for the region with significant economic costs. More important, the after-effects of road trauma on the victims’ whānau, friends and community are devastating. 

12.     Auckland Transport’s (AT) long-term  Vision Zero goal is about being more people-centered and  emphasises that no loss of life on our road network is acceptable. Road designers and operators need to take greater responsibility for preventing road trauma.

13.     The Vision Zero approach also accepts that road users are people who make mistakes and therefore all parts of the transport system need to be strengthened through a safe road environment, safe speeds, safe vehicles and safe road use, so that when mistakes occur, it does not lead to people dying or being seriously injured.

14.     Speed management is a central part of the Vision Zero approach for reducing speeds to survivable levels for road users, particularly on unforgiving rural roads and in urban streets where there are large numbers of vulnerable road users (people walking, cycling and motorcycling). For individuals, the risks of a severe crash might seem small, but from a societal point of view there are substantial safety gains from reducing average speeds on streets.

15.     Speed management is a low-cost area-wide treatment that will deliver substantial savings including reduced deaths and serious injuries, increased walking, cycling and public transport use, and increased public health benefits. Speed is currently responsible for 30% of all road deaths and serious injuries, and small reductions in average speeds of 1% or a few kilometres per hour can reduce the risk and severity of crashes by up to 4% (Speed and Crash Risk, International Transport Forum 2018).

16.     Speed determines both the likelihood of a crash occurring and the severity of the outcome. Regardless of what causes a crash, whether someone walks away or is carried away will depend on the speed vehicles are travelling. For example if hit by a vehicle travelling at 30km/hr, a person walking has a 90% chance of surviving when compared with only a 20% chance of surviving when hit at 50km/hr. Speed also determines the braking or stopping distance and the time it takes for the driver to react to take evasive measures. A small increase in travel speed corresponds to a relatively large change in stopping distance. The higher the speed the longer the braking or stopping time.

 

17.     AT and its partners  have a Road Safety Action Plan (RSAP)  in place that identifies key actions from partners for addressing Road Safety Focus Areas in the Hibiscus and Bays Local Board area, including speed management. The RSAP is developed collaboratively by AT, NZ Police, Accident Compensation Corporation (ACC) and New Zealand Transport Agency (NZTA). It covers the NZ Police districts of Auckland City, Waitematā and Counties Manukau. The document is updated quarterly and a new one for the current financial year is being developed.

18.     AT is investing in an ambitious road safety programme including safety engineering, speed management and behaviour change over the next ten years that will contribute towards a 60% reduction in road trauma across Auckland.

 

Tātaritanga me ngā tohutohu / Analysis and advice

19.     Auckland’s deaths and serious injuries (DSI) rates have increased by 67% from 486 in 2013 to 813 in 2017 as outlined in the table below.

Auckland Region

2013

2014

2015

2016

2017

Deaths

48

36

52

46

64

Serious injuries

438

447

568

618

749

 

20.     Hibiscus and Bays Local Board road DSI have increased 29% from 2013 to 2017 and made up 3% of Auckland’s total DSI in 2017. Hibiscus and Bays Local Board had the 18th highest level of DSI among all local boards in 2017 and the 14th highest rate of serious road injuries per capita, out of all local boards in 2016.

 

 

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21.     In the Hibiscus and Bays Local Board area 48% of all DSI involved vulnerable road users.




22.     AT’s RSAP for 2018-2019 covers the Hibiscus and Bays Local Board area. Below is an excerpt from the action plan showing five-year DSI trends from 2013 to 2017 for the Hibiscus and Bays Local Board area. The primary safety intervention measures include aspects from the Safe Systems approach: improving the safety of the roads and intersections, improving safety for motorcycle users and people walking, speed management and alcohol/drugged driving prevention (shaded in red in the table below). Please note that DSI Focus Areas overlap i.e. one DSI can appear in multiple focus areas.

 

Road Safety Focus Areas for Hibiscus and Bays 2018-19

         Focus areas             Five year Road Death and Serious Injury (DSi) trend                                                         Interventions

Increase Focus

Safe System Management

2013

2014

2015

2016

2017

Total

Waitematā Police Road Safety Action Plan.

Safe Intersections

1

4

15

11

6

37

Safety engineering, enforcement and campaigns.

 

 

 

Safe Roads

16

9

24

18

18

85

Safety engineering, enforcement and campaigns.

Pedestrian Safety

5

2

8

4

4

23

Travelwise schools, walking school bus routes, safe crossings and Safer communities.

Motorcycle Safety

1

5

3

5

7

21

Safety engineering, checkpoints, enforcement and campaigns.

Safe Speed

5

5

3

2

8

23

Speed management, education and enforcement campaigns.

Maintain Focus

Alcohol/Drugged Driving

5

3

4

4

6

22

Education and enforcement campaigns.

Young Drivers

6

1

2

4

3

16

Young driver training, education and enforcement campaigns.

Cycle Safety

0

0

3

2

1

6

School cycle training.

Emerging Focus

 

Restraints

0

0

1

1

2

4

Restraint education and enforcement, including child restraints.

Older Road Users

2

0

1

1

3

7

Development of a 2018-21 programme.

Distraction and Fatigue

1

0

5

5

1

12

Safe travel stop education and enforcement campaigns.

Maori

2

2

2

3

1

10

Marae-based learner license workshops, speed management Hui.

 

 

 

 

23.     The table also highlights how AT and its partners combine their resources and programmes to address high-risk areas and road user groups through a combination of safety engineering, speed management, education, training and enforcement activities. While a majority of these activities are planned, the action plan is revised quarterly to be more responsive to emerging trends.

24.     Road crashes are investigated by NZ Police and then mapped by NZTA across the Hibiscus and Bays Local Board area. The map highlights the location of Hibiscus and Bays fatal and serious crashes from 2013 to 2017.

 

25.     Road death and serious injury locations are also analysed to identify high-risk intersections and routes that have a high collective crash–risk (number of DSI per km or intersection) and personal crash-risk (rate of DSI per vehicle kilometres travelled). This methodology identifies a small percentage of the network carrying a large percentage of the road trauma.

26.     Within the Hibiscus and Bays Local Board boundaries there is one high-risk intersection and one high-risk route (based on 2012 to 2016 data). The high-risk route is also high-risk for motorcycles. Both locations have 80kph speed limits.


 

 

 

High risk routes in the Hibiscus and Bays Local Board area

ranked in the Top 100 High Risk Routes in Auckland Region  (2012-2016 data)

Regional Ranking

Route Name

Speed Zone

Collective Crash Risk

Active Road User Collective Crash Risk

Motorcycle Collective Crash Risk

55

Hibiscus Coast Highway (645m north of Otanerua Road to Waiwera Road)

80

Medium High

Low

High

 

 

High risk intersections in the Hibiscus and Bays Local Board area

ranked in the Top 100 high risk intersections in the Auckland Region (2012-2016 data)

Regional Ranking

Location

Speed Zone

[1]Collective Crash Risk

[2]Active Road User Collective Crash Risk

Motorcycle Collective Crash Risk

59

Tavern Road / East Coast Road

80

High

Low

Medium

 

27.     AT has embarked on a bold programme to reduce the incidence of DSI by 60% in a 10-year period. The initial three-year target is to reduce the incidence of DSI by 18% from the 2018-19 financial year.

28.     The tables below highlight some of the engineering improvements, speed management changes, and behaviour change activities that will be delivered in the Hibiscus and Bays Local Board area in 2018-2019  as part of the 2018-2021 AT programme.

Safety engineering improvement projects 2018-19

Weetman Drive / East Coast Road intersection

Pedestrian refuge islands.

Inverness / Beach Road intersection

Road kerb build out.

Garadice Road / Montgomery Ave intersection, Murrays Bay

Intersection safety improvements.

497 and 527 Beach Road, Murrays Bay

Threshold treatments at 497 and 527 Beach Road.

Sunrise / Clematis Ave intersection, Murrays Bay

Intersection safety improvements.

Greville Road / East Coast Road Intersection

Intersection safety improvements.

41 Centreway Road, Orewa

Pedestrian zebra crossing.

88 Matipo Road, Mairangi Bay

Pedestrian Kea  crossing.

37 Waiora Road, Stanmore Bay

Pedestrian zebra crossing.

Other safety improvement projects 2018-19

 

Laurence Street, Manly

Installation of speed cushions along Laurence Street.

 

Bute Road – Beach Road, Browns Bay Intersection

Installation of raised zebra crossing on all four approaches to improve pedestrian safety.

 

Whangaparaoa Road – Karepiro Drive Intersection

Proposed pedestrian refuge islands on Whangaparaoa Road.

 

East Coast Road/Sunset Road/Constellation Drive

Investigating optimisation of intersections including potential signalisation of East Coast Road / Sunset Road.

 

 

Speed management investigations 2018-19

Investigation into safe and appropriate speeds on local roads.

 

 

Road safety and school travel behaviour activities 2018-19

17 active Travelwise School Programmes and 26 active walking school buses, along with re-engaging inactive Travelwise schools and walking school buses.

Safe speed awareness campaign.

Deliver a child restraint check point in partnership with NZ Police and Plunket.

Driver Distraction campaign and checkpoints with the NZ Police.

Motorcycle and Scooter safety campaign.

Red light running campaign and educational events with NZ Police.

Deliver a compulsory breath Testing Operation in Partnership with NZ Police.

Bikes in schools.

 

29.     Speed has an impact on both the likelihood of a crash occurring and the severity of injury, should a crash occur.

30.     Therefore, one of the fastest and most cost effective ways to reduce road trauma is to implement speed reduction measures. Research shows that there is a very strong relationship between speed and road safety. It is difficult to think of any other risk factor that has a more powerful impact on crashes or injuries than speed.

31.     A Vision Zero or Safe System speed is defined as the maximum survivable speed upon impact where the chance of death is less than 10%. 

32.     Speeds of 30 km/h are the maximum any vulnerable or unprotected road user (people walking, cycling and motorcycling)  can withstand without sustaining death or serious injuries. Although this speed is common on local roads in Europe, it is uncommon in New Zealand.

33.     Speeds over 50km/h dramatically increases the chances of death and serious injury in the event of a crash between two vehicles at an intersection.

34.     Contrary to popular belief, the majority of Auckland road DSI occur on 50km/h urban roads, involving vulnerable road users.

35.     While a smaller percentage of speed related crashes occur on rural roads, the ones that do happen are more likely to result in death.

36.     Many people fear that reducing the speed limit in urban areas will dramatically increase journey times. However, research shows that lower speed limits only marginally increased journey times. An NZTA study tracked travel times along six different routes in New Zealand. It found that when driving at the maximum posted speed limit wherever possible, drivers arrived at their destination as little as 1.08 minutes faster than when they drove 10km/h slower.

Tauākī whakaaweawe Māori / Māori impact statement

37.     AT is committed to meeting its responsibilities under Te Tiriti o Waitangi, and its broader legal obligations in being more responsible or effective to Māori.

38.     Māori residents in Auckland experience a much higher risk of road traffic injury than other ethnicities, at all age groups.

39.     Māori are also over-represented in road deaths and serious injuries related to speed, making up 22% of all speed-related DSI.

40.     The Te Ara Haepapa Road Safety programme is AT’s response to reduce death and serious injuries involving Māori and Rangatahi Māori. The programme is intended to focus delivery through whānau, hapū, iwi, and marae, kohanga reo, kura kaupapa Māori and Māori communities.

41.     Hibiscus and Bays Local Board area has seen an upward trend in Māori-related DSI and some Māori communities will be engaged with the Te Ara Haepapa Road Safety programme.

Ngā ritenga ā-pūtea / Financial implications

42.     There are no financial implications for the local board.

Ngā raru tūpono / Risks

43.     There are no risks for the local board.

Ngā koringa ā-muri / Next steps

44.     AT welcomes input from the Hibiscus and Bays Local Board to help address the road safety challenge that is generating such a significant burden on road users and their families.

45.     Getting aligned with our partners and stakeholders (local boards, councillors, ministers, MoT, NZ TA, NZ Police, Automobile Association (AA), Walk Auckland, Bike Auckland, Road Freight Association to name a few) is imperative for the success of the AT road safety and speed management programme in the Hibiscus and Bays Local Board area.

46.     Aucklanders and local boards have indicated their support for an increased road safety and speed management programme in the recent Regional Land Transport Programme (RLTP) consultation, to help address Auckland’s concerning increase in road trauma.

47.     The RLTP has committed to investing in an accelerated speed management programme, of which the first year will include treatment on approximately 800 km of the network. This will require expedient delivery by AT and a more efficient process for changing speed limits.

48.     Reducing speed limits is a sensitive topic, with expectations from some stakeholders that AT should deliver rapid changes to speed limits across Auckland, while others in the community may not like the speed limit reductions and speed calming measures. For individuals, the risks of a severe crash might seem small, but from a societal point of view there are substantial safety gains from reducing average speeds on streets.

49.     AT will do this by talking about the unacceptable loss of human life and focus on road safety with our communities, stakeholders and the media.

50.     This will include running a publicity awareness campaign followed by a consultation process on a speed limit bylaw. AT looks forward to working closely with local boards to empower them to be our advocates in the communities they serve. The campaign will aim to change the road safety conversation by educating Aucklanders that lower speeds provide survivable crash outcomes as well as enabling our kids to walk and cycle to school, a more liveable streets environment, and many health and environmental benefits.

51.     Before and during the awareness campaign, AT will engage with our key stakeholders (NZTA, NZ Police, AA) to identify roads that will be affected by the speed limit changes.

52.     The bylaw will be consulted on Auckland-wide (consultation on the entire programme of works for the Auckland region at a strategic level). Due to the urgent imperative to reduce, the number of deaths and serious injuries AT will in many cases not consult on each individual element of the safety improvement plan.

53.     Once the bylaw has been approved by AT’s Board, then the speed limits become legally enforceable.  AT will continue to discuss in partnership with local boards on all safety and speed limit changes in their area.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.

    

Ngā kaihaina / Signatories

Authors

Andrew Bell, Strategy and Performance Team Leader, Auckland Transport

Michael Brown, Road Safety Engineering Team Leader, Auckland Transport

Authoriser

Randhir Karma, Group Manager Network Management and Safety, Auckland Transport

 


Hibiscus and Bays Local Board

15 August 2018

 

 

Adoption of Silverdale Heritage Led Character Design Guidelines

 

File No.: CP2018/12241

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To adopt the attached Silverdale Heritage Led Character Design Guidelines, which includes the Silverdale Historic Context Report.

Whakarāpopototanga matua / Executive summary

2.       The Silverdale Centre Plan (November 2015), calls for guidance (at Key Action 2.2) to be prepared on how best the town can grow, based on the principles of heritage character led development.

3.       At the 15 March 2017 local board meeting the local board resolved to “Develop design guidance to support and strengthen the principles of heritage character led development for both buildings and spaces, with particular emphasis given to Silverdale Street”.

4.       The Silverdale Heritage Led Character Design Guidelines, included in Attachment A, have been prepared to give effect to this resolution.

5.       The overall objective of these design guidelines is to provide non-statutory guidance for those designing and building within Silverdale Village, in particular along Silverdale Street. The intent of these guidelines is to promote new development of a high quality that responds to the existing built and natural character of Silverdale. Such development should create a liveable environment for the existing and new community who will reside and do business there. By helping to define and enhance the character of Silverdale Village, the guidelines will also assist in strengthening its identity and function within the wider Silverdale area.

 

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      adopt the Silverdale Heritage Led Character Design Guidelines, including the Silverdale Historic Context Report.

b)      delegate approval of any minor edits to the final Silverdale Heritage Led Character Design Guidelines arising from the meeting to the chairperson and deputy chairperson before final publication.

c)      request that the Plans and Places Department investigate the incorporation of the guidelines within or as an associated document to the Auckland Design Manual, and advise the Resource Consent Department that the guidelines are available for use when assessing relevant resource consents within the area.

 

Horopaki / Context

6.       The Silverdale Centre Plan (November 2015) was developed after the Hibiscus and Bays Area Plan identified Silverdale as an area in need for further planning. One of the next steps recommended in the Silverdale Centre Plan was the preparation of Heritage Led Character Design Guidelines.


 

 

7.       In particular, the Silverdale Centre Plan includes four key moves, and a number of actions which derive from the key moves. Action 2.2 of the Silverdale Centre Plan is:

·        Develop design guidance to support and strengthen the principles of heritage character led development for both buildings and spaces, with particular emphasis given to Silverdale Street.

8.       Following the adoption of the Silverdale Centre Plan by the local board in November 2015, the local board resolved in March 2017 to

Develop design guidance to support and strengthen the principles of heritage character led development for both buildings and spaces, with particular emphasis given to Silverdale Street…in the current 2016/2017 Financial Year and fund the necessary investigations and design from the Hibiscus and Bays Local Board Locally Driven Initiatives – Local Planning and Development – Actions from Centre Plan budget”.

9.       The Plans and Places department then engaged consultants Boffa Miskell to carry out this work on behalf of the local board. A workshop was held with the local board in September 2017 where the team from Boffa Miskell and a staff member from Plans and Places went through the objectives and outcomes for the design guidance, and a draft of the document’s main principles. Feedback on the presentation and work to date was given by the local board and the design guidance was then refined and finalised for the consideration of the local board.

10.     During the formulation of these guidelines comprehensive desktop research of relevant databases including the Cultural Heritage Inventory (CHI) and any previous studies was undertaken. Concurrently site investigations within the defined study area took place to obtain a sense of the local environment, identify character elements of the area and sites of interest. During this stage meetings took place with the Silverdale Business Association, the Silverdale and Districts Historical Society, and local iwi (Ngāti Manuhiri, Ngāti Maru, Ngāti Tamaterā, and Te Kawerau a Maki).

11.     Building on their field work, the team compiled a photographic and written record of the landscape and heritage elements and features that contribute to Silverdale’s local character. Following this they identified, located and described heritage elements of the area based on onsite research, and then complied the design guidelines.

12.     The design guidelines were completed in November 2017, following a workshop with the local board, but were never endorsed at a formal business meeting of the local board. This report now completes the process.

Tātaritanga me ngā tohutohu / Analysis and advice

13.     The design guidelines are non-statutory, however they provide practical assistance to landowners and developers to enable new development to better define and enhance the character of the village and connect with the wider environment. The guidelines offer flexibility to allow innovation and good design solutions that will define and enhance the heritage values and character of Silverdale.

14.     The document is intended to provide Silverdale-specific guidance to support and supplement the advice for new development set out within the Auckland Design Manual (ADM). Once adopted by the local board, Plans and Places can discuss with the Auckland Design Office the incorporation of the guidelines within the ADM.

15.     The goal is to achieve an attractive village streetscape, characterised by a sequence of buildings complementary to the Silverdale character while allowing for a greater level of residential activity. The guidelines outline that new buildings should be well-designed with a simple, well-proportioned form that relates to the historic architectural forms and scale evident in the early buildings of Silverdale, particularly adjacent to the main street.

16.     The council can take into account the Silverdale Design Guidelines when considering resource consent applications within Silverdale, as an ‘other matter’ under Section 104 of the Resource Management Act. The Plans and Places department will ensure the resource consents teams are aware of the guidelines as part of the implementation process.

17.     It is recommended that the local board adopt the Silverdale Heritage Led Character Design Guidelines (contained in Attachment A).

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18.     Adopting these design guidelines will help landowners, developers and other interested parties by providing a practical guide on how to develop within Silverdale in a manner that is conducive to character led development. This is line with the views and outcomes sought for central Silverdale by the local board during the development of the Silverdale Centre Plan, and the inclusion of a key action in that plan to provide design guidelines.

Tauākī whakaaweawe Māori / Māori impact statement

19.     A hui with local iwi (Ngāti Manuhiri, Ngāti Maru, Ngāti Tamaterā, and Te Kawerau a Maki) was held during the preparation of these design guidelines. There was discussion about areas outside the scope of these guidelines (ie improving water quality of the Weiti River), but general agreement on the Te Aranga Principles developed for the guidelines. These principles are tailored to Silverdale, to ensure new development in Silverdale Village, particularly within the public realm, includes engagement with mana whenua, acknowledging their role as kaitiaki.

Ngā ritenga ā-pūtea / Financial implications

20.     Adopting these design guidelines will not have a financial impact on the local board, nor Auckland Council. If considered from the beginning of the process of development within central Silverdale, the guidelines should not add undue additional costs to development. They do not affect development yields permitted under the Auckland Unitary Plan (Operative in Part), for example.

Ngā raru tūpono / Risks

21.     There are no risks associated with adopting these design guidelines. The risk associated with not adopting them would be future development occurring within central Silverdale that is not of a high quality and does not respond to the existing built and natural character of Silverdale.

Ngā koringa ā-muri / Next steps

22.     Once the design guidelines are adopted, then Plans and Places will communicate to the relevant Resource Consent teams who have responsibility for Silverdale, the content of the new guidelines, and the outcomes sought.

23.     The guidelines could be considered during the processing of resource consents within the study’s boundary as an ‘other matter’ under Section 104 of the Resource Management Act, and can also be used during pre-lodgement discussions with applicants, in the same way, for example, as the non-statutory Auckland Design Manual.

24.     The existence of the guidelines can also be communicated to the landowners in the area, through the local board communication channels.

 

 

 

 

 

 

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Silverdale Heritage Led Character Design Guidelines November 2017 (includes Silverdale Historic Context Report November 2017) (Under Separate Cover)

 

     

Ngā kaihaina / Signatories

Author

Austin Fox - Principal Planner

Authorisers

John Duguid - General Manager - Plans and Places

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

15 August 2018

 

 

Hibiscus and Bays Quick Response Grants Round One 2018/2019 Grant Applications

 

File No.: CP2018/13428

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To fund, part-fund or decline applications received for the Hibiscus and Bays Quick Response Grants, Round One 2018/2019.

Whakarāpopototanga matua / Executive summary

2.       This report presents applications received for the Hibiscus and Bays Quick Response Grants, Round One 2018/2019 (see Attachment B).

3.       The Hibiscus and Bays Local Board adopted the Hibiscus and Bays Local Grants Programme 2018/2019 on 7 June 2018 (see Attachment A). The document sets application guidelines for contestable community grants submitted to the local board.

4.       The Hibiscus and Bays Local Board has set a total community grants budget of $498,846.00 for the 2018/2019 financial year. 

5.       Four applications were received for the Quick Response Grants, Round One 2018/2019 requesting at total of $4,005.00.

 

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      agree to fund, part-fund or decline each application in Hibiscus and Bays Quick Response, Round One, listed in Table One.

Application ID

Organisation

Main focus

Requesting funding for

Amount requested

Eligibility

QR1906-105

GirlBoss New Zealand

Community

Towards the facilitator fees, administration costs, printing, and travel costs to deliver two GirlBoss leadership workshops.

$1,910.00

Eligible

QR1906-106

Browns Bay Taiaotea Kindergarten

Environment

Towards the purchase of 120 reusable and waterproof wet bags.

$690.00

Eligible

QR1906-111

Forest and Bird Hibiscus Coast

Environment

Towards the purchase of Godwit plywood templates, paint supplies and venue hire for a conservation awareness event.

$700.00

Eligible

QR1906-110

Brake (New Zealand)

Events

Towards the costs to deliver a road traffic victims remembrance event, specifically the costs of marquee hire, administrative fees, advertising, permitting and refreshments.

$705.00

Eligible

Total

 

 

 

$4,005.00

 

 

Horopaki / Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·        local board priorities

·        lower priorities for funding

·        exclusions

·        grant types, the number of grant rounds and when these will open and close

·        any additional accountability requirements.

9.       The Hibiscus and Bays Local Board adopted their grants programme for 2018/2019 on 7 June 2018 and will operate three quick response and two local grant rounds for this financial year. 

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Hibiscus and Bays Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13.     The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14.     A summary of each application received through Hibiscus Quick Response Grants, Round One 2018/2019 is provided in Attachment B.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. Four organisations applying in this round have indicated their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

16.     The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

17.     The Hibiscus and Bays Local Board has set a total community grants budget of $498,846.00.

18.     Four applications were received for Quick Response Grants, Round One 2018/2019 requesting a total of $4,005.00.

Ngā raru tūpono / Risks

19.     The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

20.     Following the Hibiscus and Bays Local Board allocation of funding for Quick Response Grants Round One, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Hibiscus and Bays Local Board Grant Programme 2018/2019

33

b

Hibiscus and Bays Quick Response, Round One 2018/2019 grant applications

37

     

Ngā kaihaina / Signatories

Author

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

15 August 2018

 

 


 


 


Hibiscus and Bays Local Board

15 August 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


Hibiscus and Bays Local Board

15 August 2018

 

 

Auckland Council's Quarter Four and Year End Performance Report: Hibiscus and Bays Local Board

 

File No.: CP2018/14591

 

  

Te take mō te pūrongo / Purpose of the report

1.       To provide the Hibiscus and Bays Local Board with an integrated report for quarter four, 1 April to 30 June, and the overall performance for the financial year, against the agreed 2017/2018 local board work programmes.

Whakarāpopototanga matua / Executive summary

2.       This report provides an integrated view of performance for the Hibiscus and Bays Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3.       Fifty eight per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Thirty six activities were undelivered, cancelled, put on hold or deferred and twenty eight multi-year projects/activities have not progressed as expected during 2017/2018.  Attachment A provides a snapshot view of the board’s work programmes for 2017/2018.

4.       Key highlights for quarter four include:

·        The Stanmore Bay Pool and Leisure Centre being recognised this year in winning a number of prestigious industry awards.

·        Three primary schools in the East Coast Bays being rewarded with rain barrels following completion of their water sensitive design projects.

·        Volunteers being celebrated and recognised for their contribution during the biennial Volunteers Awards held in June at Torbay Sailing Club

·        Two community planting events being held along the Weiti River (Titan Place) planting 3,000 eco-sourced native plants. These were well supported by the community.

            Further detail is provided in Attachment B, work programme update.

5.       Key activity achievements from the 2017/2018 work programme include:

·        Volunteers spending more than 5,600 hours during the year on ecological restoration and environmental projects including animal and plant pest management within the local board area.

·        Grants totalling $333,000 being distributed to groups this financial year for a variety of projects and events across community, youth, sport, arts, environmental, historical and multi-cultural interest areas.

·        Local signature events being delivered this year in partnership with key groups included Christmas parades, the Sir Peter Blake Regatta and events delivered by the East Coast Bays Community Project and Destination Orewa Beach.

6.       Key activities not delivered / not progressed as expected include:

·        Delivery of sun smart projects and play equipment improvements in our playgrounds not progressing as expected due mainly to the prolonged wet ground conditions experienced this year.  Construction has been pushed out to August in the hope that ground conditions will have improved sufficiently to enable a start to be made.

·        Investigations to advance priority projects from town centre plans not progressing as expected due to a lack of resources. Consultants have been engaged to help progress options.

7.       The 2017/2018 financial performance report is included in Attachment C. There are some points for the board to note:

·        Net cost of service was $1.1m unfavourable to budget for the year. The overspend in asset based services expenditure of $2 million mainly related to projects in the Parks, Sports and Recreation activity.

·        Revenue was favourable to budget for the year and this relates to various facilities across the local board area.

·        The majority of the capital investment this financial year has occurred in the Parks, Sport and Recreation activity ($5.8m). Projects that have not been completed and will require budget to be carried forward to 2018/2019 have been highlighted in the work programme update to 30 June 2018.

8.       Performance measure results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in a separate report, the Draft Annual Report 2017/2018.

 

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2018.

 

Horopaki / Context

9.       The Hibiscus and Bays Local Board approved 2017/2018 work programmes for the following operating departments on 1 June 2017:

·        Arts, Community and Events (HB/2017/86)

·        Parks, Sport and Recreation (HB/2017/84)

·        Libraries and Information (HB/2017/93)

·        Community Facilities: Build Maintain Renew and Community Leases (HB/2017/91)

·        Infrastructure and Environmental Services (HB/2017/83)

·        Local Economic Development (HB/2017/92)

Tātaritanga me ngā tohutohu / Analysis and advice

Key highlights for quarter four

10.     The key achievements to report from the quarter four period include:

·    The Stanmore Bay Pool and Leisure Centre being recognised this year in winning the NZ Exercise Awards’ Supreme Club of the Year, Chain/Group Facility of the Year, Group Fitness Instructor of the Year and People’s Choice for Fitness Instructor of the Year.

 

·    The water sensitive design project being delivered to Browns Bay School, Sherwood Primary and Northcross Intermediate. Two rain barrels were installed at each of the three schools as part of their opening ceremony. Two local board members attended each opening ceremony. Each school completed a pre and post survey to demonstrate the growth in student learning and understanding around water conservation, urban stormwater, pollution, and water sensitive design.

 

·    Volunteers being celebrated for their contributions at the biennial Volunteers Awards evening held at Torbay Sailing Club.  Volunteers were nominated by their groups and twenty individuals were recognised with a certificate and a native seedling from the Million Trees Project to mark the occasion.

 

·    Two community planting events being held along the Weiti River (Titan Place) which were very well supported by the community and resulted in 3,000 eco-sourced native plants being planted as part of the Weiti Wild-link restoration programme.

 

Overall performance against the Hibiscus and Bays Local Board 2017/2018 work programme

11.     Fifty eight per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. Thirty six activities were undelivered, cancelled, put on hold or deferred.

12.     The snapshot (Attachment A), shows overall performance against the Hibiscus and Bays Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (Attachment B).

13.     The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

Table 1: End of year Local Board Work Programmes Activity Status

RAG

Red

Amber

Green

Percentage of activities delivered as expected

(Green RAG status)

Activity Status

On Hold, Deferred

Cancelled*

Not delivered

Activity Status

(multi-year activities not progressed as expected)

Completed

In progress

(multi-year activities progressed as expected)

ACE

-

-

-

2

19

-

90%

PSR

-

-

-

-

5

7

100%

Libraries

-

-

-

-

9

-

100%

CF

18

4

-

26

23

13

43%

Leases

11

2

-

-

9

-

41%

I&ES

-

-

-

-

3

-

100%

ATEED

-

1

-

-

1

-

50%

TOTAL

29

7

0

28

69

20

58%

 

*Note: During the delivery of the work programmes some activities have been combined together for efficiency of delivery. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly work programme update (Attachment B). The remaining of the combined activities are identified as cancelled with an amber RAG status to differentiate from other cancelled activities and are not included in the overall delivery performance figures or the snapshot (Attachment A).

Key activity achievements from the 2017/2018 work programme

14.     The key achievements in the delivery of the local board work programmes for 2017/2018 include:

·        the Hibiscus and Bays Local Board signing off its 2017 local board plan in October 2017 which sets the direction for the next three years and beyond

·        the Weiti Festival being held on 4 November; a collaboration between the Kaipatiki Project, Te Herenga Waka o Orewa Marae and the Hibiscus and Bays Local Board. Activities included a powhiri to welcome the public onto the marae, kapahaka performances, flax weaving, hula hoop workshops, face painting, giant bubble fun and various stalls with natural and sustainable goods vendors

·        the Hibiscus and Bays Art Awards being held at Mairangi Arts Centre on 9 November, attended by 200 people.  An official welcome was provided by Te Herenga Waka o Orewa

·        a site blessing being held on 19 December prior to works beginning on the offset mitigation project to enhance D’Oyly Reserve

·        the new splash pad, a collaboration between Auckland Council and ANZ Bank, being officially opened at Stanmore Bay Pool and Leisure Centre on 20 December

·        a funding agreement with Future Whangaparaoa being completed.  This is supported by a work programme that aligns Future Whangaparaoa outcomes with local board outcomes. The three focus areas are: community capacity building; business employment and training support; town centre revitalisation (placemaking). This group embodies community-led models of collaboration and finding local solutions to identified local needs

·        arts centres at Orewa and Mairangi Bay being busy with exhibitions, workshops and programmes.  Centrestage Theatre also continued to attract many participants and attendees to their productions and workshops

·        the official blessing and opening of the new Community Hub in Whangaparaoa Town Centre taking place in February 2018. This shared space is open six days per week with groups sharing spaces, services and collaborating on events and promotions.  The business network is hosting a number of upskilling and enterprise events and is progressing the concept of shared space with hot desks for business owners and operators

·        volunteers spending more than 5,600 hours during the year on ecological  restoration and environmental projects including animal and plant pest management within the local board area

·        grants totalling $333,000 being distributed to groups this financial year for a variety of projects and events across community, youth, sport, arts, environmental, historical and multi-cultural interest areas

·        local signature events being delivered this year in partnership with key groups included Christmas parades, the Sir Peter Blake Regatta and events delivered by the East Coast Bays Community Project and Destination Orewa Beach.

 

Overview of work programme achievement by department

Arts, Community and Events work programme

15.     Ninety percent of the Arts, Community and Events work programme activities were delivered. There are two activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed or progressed as expected (Amber RAG status) are discussed below.

Activity name

RAG status

Activity status

Explanation

Mairangi Bay Arts Centre (298)

Amber

In progress

Quarter 4 reporting was not completed by the Mairangi Arts Centre.  Reporting is therefore based on information available online.

Operational Model for Orewa Community Centre (1982)

Amber

In progress

Due to little community interest shown staff recommend forming an organisation of existing users to work with throughout 2018/2019 to build capacity and capability for a community-led model from 2019/2020.

 

Parks, Sport and Recreation work programme

16.     One hundred percent of the Parks, Sport and Recreation work programme activities were delivered.

Libraries and Information work programme

17.     One hundred percent of the Libraries and Information work programme activities were delivered.

Community Facilities: Build Maintain Renew work programme

18.     Forty three percent of the Community Facilities: Build Maintain Renew work programme activities were delivered. There are 18 activities that are Red/’On Hold, Deferred’) and 26 activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected (Red and Amber RAG status) are discussed below.

Activity name

RAG status

Activity status

Explanation

Hibiscus and Bays – actions from Greenways Plan (2065)

Red

Deferred

Mana Whenua consultation took place in June and site visits on all routes is required.

Hibiscus and Bays – produce concept designs from Greenways Plan priorities (2074)

Red

Deferred

Mana Whenua consultation took place in June and site visits on all routes is required.

Hibiscus and Bays – stage one designs for actions from centre plans (2075)

Red

Deferred

Professional services for centre plans designs being received and evaluated.

Hibiscus and Bays – Actions from Orewa Centre Plan (2077)

Red

Deferred

This is the physical works component that will be delivered once scoping is completed as part of project Hibiscus and Bays – stage one designs for actions from centre plans (2075)

Hibiscus and Bays – Actions from Browns Bay Centre Plan (2078)

Red

Deferred

This is the physical works component that will be delivered once scoping is completed as part of project Hibiscus and Bays – stage one designs for actions from centre plans (2075)

Whangaparaoa 2030 Outside Library Placemaking project (2079)

Red

Deferred

Mana Whenua consultation took place in June. No issues identified. Continuing with detailed design.

Metro park (Millwater Parkway) – concept plan for netball and hockey complex (2086)

Red

Deferred

Concept plan for carpark and netball courts expected to be developed by July.  All stakeholders have been consulted to fully understand each other’s requirements.

Metro Park East – develop toilet block for sports fields (2090)

Red

Deferred

Contract has been awarded but there is a 12 week lead time for delivery of exterior panels.

Wade Landing Reserve – develop accessway (2854)

Red

On Hold

The adjacent property is being marketed for sale.  The design of the upgraded right-of-way through the reserve is therefore not required at this time.

Orewa Library – renew library’s furniture, fittings and equipment (2052)

Red

Deferred

The project scope and budget has been combined with the comprehensive renewal of the library scheduled for 2020.  This deferral will allow for the roof to be replaced prior to interior renewals.

Metro Park East Stage 1 – develop walkway connections (2089)

Red

Deferred

Sixty percent of the walkways have been constructed and are open for use. A short section adjacent to the artificial hockey turfs cannot be completed whilst its being used for construction access. Completion is therefore delayed until the proposed hockey pavilion

Sun smart projects in playgrounds (2101)

Red

Deferred

Contract awarded following delays in procurement.  Prolonged wet ground conditions may further delay delivery.

Victor Eaves Park – renew playground (2104)

Red

Deferred

Play equipment ordered and contract awarded. Subject to favourable weather works are expected to commence September/October.

Awaruku Reserve – renew walkway and furniture (2922)

Red

Deferred

Contract was re-tendered as part of a bundle of projects and has been awarded. Contractor to confirm start date.

Mairangi Arts Centre – replace roof, gutters and remedy water tightness (3066)

Red

Deferred

Project delayed due to asbestos in roof tiles needing to be removed by specialized contractor. Work now scheduled for the period 20 December – 10 January 2019 during the centre’s annual shutdown.

Orewa – Kohu to Marine View – renew seawall (3142)

Red

Deferred

Resource Consent decision appealed. In negotiation with s274 parties prior to Environment Court Hearing.

Orewa Community Hall – reseal rear carpark (3143)

Red

Deferred

Appointing successful contractor and estimate work to commence November/December.

Sherwood Reserve – build toilet (3190)

Red

Deferred

Contract awarded and construction underway.  Due for completion end July.

12 Hibiscus Coast Highway, Silverdale – renew facility (2044)

Amber

In progress

There has been a delay in the options analysis on this asset which has required the capex forecast to be moved to financial year 2019. The options analysis is expected to be workshopped with the local board in August.

 

East Coast Bays Community Centre building – renew and redesign facility (2051)

Amber

In progress

Corporate Property have advised that this work will have to be pushed back a few years due to the uncertainty of the corporate accommodation options on the North Shore.

Gulf Harbour Marina Hammerhead Reserve – renew toilet (2064)

Amber

In progress

This is part of a larger project to refurbish eight public toilet blocks in the local board area.  A locally based external engineering company is currently working on concept design specifications for this project.  Following review of the design scopes a business case will be created.

Hibiscus and Bays – renew toilets 2017/2018 (Waiwera Beach and Huntly Road) (2068)

Amber

In progress

This is part of a larger project to refurbish eight public toilet blocks in the local board area.  A locally based external engineering company is currently working on concept design specifications for this project.  Following review of the design scopes a business case will be created.

Hibiscus and Bays – renew park buildings  (Arkles Bay Beachfront Reserve, Orewa Reserve, Victor Eaves Park, Rothesay Bay Beach Reserve, Stanmore Bay Park, beside Leal Place parking area), (2069)

Amber

In progress

This is part of a larger project to refurbish eight public toilet blocks in the local board area.  A locally based external engineering company is currently working on concept design specifications for this project.  Following review of the design scopes a business case will be created.

Also exploring solar options for Stanmore and Orewa Reserve toilets.

Hibiscus and Bays – renew park playspaces (Everard Reserve, Brandon Reserve, Ferry Road and Hawaiian Parade Junction, Stredwick Reserve, Bayside Reserve), (2071)

Amber

In progress

Professional design services for playspaces including scoping the Orewa Reserve basketball court now complete.  Now awaiting assessment of the options and confirmation of design requirements.

Lakeside Reserve – renew carpark (2072)

Amber

In progress

A locally based engineering company has been engaged to complete a professional design.  Following review, a business case will be created.

Hibiscus and Bays – renew walkways and paths (Browns Bay Village Green, Emlyn Place, Joydon Place Reserve, Lucy Foster Lane – school accessway, Ocean View Road Plantation Reserve) (2073)

Amber

In progress

Design specifications have been received for Joydon Place Reserve and Emlyn Place.  Following review of these a business case will be created and once approved, engagement of physical works.

Hibiscus and Bays – Actions from Silverdale Centre Plan (2076)

Amber

In progress

This is the physical works component that will be delivered once scoping is completed as part of project ‘Hibiscus and Bays – stage one designs for actions from centre plans’ (2075)

Hibiscus Coast – renew seawalls (Arkles Bay, Matakatia Bay and Wade River Berms Reserve – renewal of failing costal protection structures and other beachfront assets) (2080)

Amber

In progress

A multi-year project, this is being transferred to the Coastal and Geotechnical Services team who have already begun assessing existing assets and coastal processes

Metro Park West – develop new park (2090)

Amber

In progress

A multi-year project, which has had early concept designs presented at a local board workshop and will now be shared with the community for feedback.  Community engagement is planned for August/September.

Stanmore Bay Park – renew seawall (2099)

Amber

In progress

A multi-year project, this has been transferred to the Coastal and Geotechnical Services team who have already undertaken remedial work.

The Esplanade Manly Beachfront (East) – renew toilet (2102)

Amber

In progress

This is part of a larger project to refurbish eight public toilet blocks in the local board area.  A locally based external engineering company is currently working on concept design specifications for this project.  Following review of the design scopes a business case will be created.

Metro park – develop hockey field (3374)

Amber

In progress

Part of a multi-year project, the hockey turf construction has experienced delays and is now expected to open October/November.

Centennial Park – renew walkway and furniture (2056)

Amber

In progress

Part of a multi-year project, initial call for tenders received only one quote which was well above budget.  Contract has been offered as a bundle, re-tendered and awarded. Commencement of works expected October.

Hibiscus and Bays – actions from signage audit (2066)

Amber

In progress

Part of a multi-year project, the results of the audit have been analysed. A proposed signage programme has been developed and workshopped with the local board.

Hibiscus and Bays – playground improvements (2067)

Amber

In progress

Part of a multi-year project, construction has been delayed due to saturated ground conditions. Construction expected to start August providing conditions allow.

Red Beach Park – develop toilet for sportsfields (2093)

Amber

In progress

Part of a multi-year project, construction to commence July/August.

Silverdale War Memorial No3 sand filed renewal (2097)

Amber

In progress

Part of a multi-year project, work was deferred as site access was impeded by overflow commuter parking whilst the Silverdale Park n Ride was construction was underway. Works are expected to commence August.

Stanmore Bay Park #3 sand field renewal (2100)

Amber

In progress

Part of a multi-year project, including upgrade of power infrastructure for new lighting. Renewal of sand field and lighting expected to commence September.

Waiwera and Hatfields – renew coastal structures (2105)

Amber

In progress

Part of a multi-year project, work at Hatfields is complete. Waiwera expected to be completed July. Campbells Bay has commenced and is expected to be completed September.

Deep Creek Reserve Development (2821)

Amber

In progress

Part of a multi-year project, the tender has been awarded and construction is expected August/September.

Amorino Park – renew walkway and utility (2911)

Amber

In progress

Part of a multi-year project. Unrecorded midden discovered early in works has caused delays whilst archaeologist, iwi and heritage assessment undertaken.  Works at western end complete.  Once authority is given by Heritage New Zealand works will recommence at the eastern end of the reserve.

Lotus Walk, 58 Sharon Road Browns Bay – remediate major slip (3437)

Amber

In progress

Lack of funding and resources has delayed this project. A design has been completed, contract drafted, planning review completed ready to issue tender.  Construction is expected to commence August/September.

Crows Nest Walk 16 Brighton Terrace Murrays Bay – remediate major slip (3438)

Amber

In progress

Lack of funding and resources has delayed this project.  Ground investigation works underway and a design is expected to be completed in August.

St Annes Hall Carpark – 756 Beach Road Browns Bay – remediate major slip (3443)

Amber

In progress

Lack of funding and resources has delayed this project.  Design is well underway and a planning assessment is completed. The project will be bundled with other retaining wall projects for tender.  It is expected that construction will be completed late November.

Community Leases work programme

19.     Forty one percent of Community Leases work programme activities were delivered. There are 11 activities that are Red / ‘Deferred’. Activities that were not completed or progressed as expected (Red or Amber RAG status) are discussed below.

 

Activity name

RAG status

Activity status

Explanation

Estuary Arts Charitable Trust (1376)

Red

Deferred

Internal communication being sought to establish whether or not a previously contemplated operative lease came into existence.

Netball North Harbour – Hibiscus Coast (1377)

Red

Deferred

Group has placed their renewal application on hold pending a possible amalgamation.

Orewa Badminton Club Inc (1378)

Red

Deferred

Application from club received and assessed. Workshopped with the local board in May. Formal report to local board in 2018/2019 financial year.

Sharks Sports Trust (1380)

Red

Deferred

Council staff are waiting on the groups completed application.

Sir Peter Blake Marine Education and Recreation Board Inc (1381)

Red

Deferred

Work underway to redefine land status to support activities of the Marine Centre.

Mairangi Arts Centre Trust Board (1382)

Red

Deferred

The application will be progressed when timelines for the required capital works are finalised.

Titoki Montessori School Inc (1384)

Red

Deferred

Due to underlying land classification, public notification and iwi engagement is required prior to granting of any new lease.

East Coast Bays Rugby League Club (1385)

Red

Deferred

Building assessment has evaluated the building as being in poor condition and an asbestos survey has revealed a low to very low risk. A further air quality assessment has identified high levels of toxic fungus in parts of the building

Deferred to 2018/2019 work programme.

Hibiscus Coast Radio Society Inc (1387)

Red

Deferred

Research into ownership of building is underway.  When this is established the leased application will be processed.

The Scout Association of New Zealand Inc – Taiaotea Air Scouts (1388)

Red

Deferred

Assessment of the lease application is underway and a site visit has been completed.

Deferred to 2018/2019 work programme.

Mairangi Bay Surf Lifesaving Club Inc (1390)

Red

Deferred

The group has yet to present a firm proposal for consideration.

Deferred to 2018/2019 work programme.

 

Infrastructure and Environment Services work programme

20.     One hundred percent of the Infrastructure and Environment Services work programme activities were delivered.

Deferred activities

21.     As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

·        Actions from centre plans - $105,000

·        Economic Initiatives - $30,000[3]

·        Parks strategic fund - $18,000

·        Greenways Plans - $50,000

·        Silverdale Bowling Club Feasibility Study - $15,000

22.     Undelivered Capex funded activities will be brought to the board by Community Facilities as part of their annual Capex carry forward process.

Financial performance

23.     The Hibiscus and Bays Local Board has invested $6.2m in capital expenditure and $14.4m in net operating expenditure for the year to 30 June 2018.

24.    Net cost of service was $1.1m unfavourable to budget for the year. The overspend in asset based services expenditure of $2.0m mainly related to projects in the Parks, Sports and Recreation activity.

25.     From the local board’s Locally Driven Initiatives (LDI) funding, the majority of projects were completed and where required, budget has been carried forward to 2018/2019 to ensure all planned projects can be completed.

26.     Revenue was favourable to budget for the year and this relates to various facilities across the local board area.

27.     The majority of the capital investment this financial year has occurred in the Parks, Sport and Recreation activity ($5.8m).  Further information is contained in Appendix C.

Key performance indicators

29.     Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in a separate report, the Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

30.     This report informs the Hibiscus and Bays Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

Tauākī whakaaweawe Māori / Māori impact statement

31.     Māori, as stakeholders in the council, are affected and have an interest in any report on the quarterly financial results. However, the recommendation to the local board of receiving the report has no particular benefit to, or adverse effect on, Māori. Three specific work programme items of interest are outlined below.

·        The local board work programme item ID 613 “Build Capacity/youth leadership – utilise community relationships to understand and integrate Māori aspirations into the programme of local youth-led activities”.

          The update on this work programme project confirms that “Seven applications were received for funding from the Youth Development contestable Fund, which resulted in five groups being funded.  Staff completed all funding agreements for the following groups:         

                   -    Coast Youth Trust: Youth Voice Project

-    GirlBoss: Girls leadership workshops

-    Hibiscus Coast youth Council (HCYC): series of scooter training workshops

-         Harbour Sport: Youth empowerment and leadership through sport, including strong Māori elements

-    Bays Community Youth Trust – leadership workshop.”

·           The local board work programme item ID 2661 “Creating a Māori Identity - Identify opportunities for Māori naming (new names or dual naming) of parks and facilities and engage with Mana Whenua to consider new Māori place and recreation facility names in accordance with the Auckland Council Māori Language Policy 2016”. 

The update on this work programme project advises “three workshops have been held over the course of 2017/2018 and a naming database developed. Mana whenua have provided direction on a potential list of parks that can be dual named as part of Tranche 1. A decision report in July will enable to naming part of the project to progress.”

·        The local board work programme item ID 377 “North-West Wildlink – capacity building – begin work on a pest free Hibiscus and Bays Strategy”

32.     The update on this work programme item advises “Capacity Building – a pest free strategy was written with input form the community with a hui held in June 2018. The restoration network are highly motivated by this work. A coordinator will be engaged in the new financial year to deliver the strategy.  The community hui was held at Te Herenga Waka o Orewa marae.

Ngā ritenga ā-pūtea / Financial implications

33.     This report is provided to enable the Hibiscus and Bays Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Hibiscus and Bays Local Board receiving this report.

Ngā raru tūpono / Risks

34.     Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

35.     The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Snapshot

61

b

Work Programme Update

63

c

Financial Performance

95

     

Ngā kaihaina / Signatories

Author

Michelle Sanderson – Senior Local Board Advisor

Authoriser

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

15 August 2018

 

 



Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 



Hibiscus and Bays Local Board

15 August 2018

 

 


 


 


 


 


 


Hibiscus and Bays Local Board

15 August 2018

 

 

Hibiscus and Bays Local Board Annual Report 2017/2018

 

File No.: CP2018/14441

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek local board adoption of the 2017/2018 Annual Report for the Hibiscus and Bays Local Board, prior to it being adopted by the Governing Body on 28 September 2018.

Whakarāpopototanga matua / Executive summary

2.       The Auckland Council Annual Report 2017/2018 is being prepared and needs to be adopted by the Governing Body by 28 September 2018. As part of the overall report package, individual reports for each local board are prepared.

3.       This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each local board area. These changes are outlined in the Tātaritanga me ngā tohutohu section below.

 

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      adopt the 2017/2018 Hibiscus and Bays Local Board Annual Report as set out in Appendix A

b)      note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 28 September 2018.

 

 

Horopaki / Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002 each local board is required to monitor and report on the implementation of its Local Board Agreement for 2017/2018. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5.       In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of the local bpard plan.

Tātaritanga me ngā tohutohu / Analysis and advice

6.       This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each local board area. The changes are:

·        The local board annual report will be a standalone publication (rather than being a sub-section of an overall volume of all local board annual reports) so that the reports are far more accessible for residents.

·        Each local board annual report is being written in plain English, with a more professionally designed layout.

·        The chairperson’s overview now incorporates a review of performance, highlights and challenges so that a more joined up performance story is told.

·        There is a colour group photo of the local board, replacing the individual black and white photos used last year.

·        There are two new sections that aim to emphasise the context of the local area that the local board represents:

o   a double page layout of key demographic information which was included as part of the local board plan

o   A ‘local flavour’ section, which profiles either a local resident who does great things in the community, a grant that has benefited the community, or a significant project delivered in the community. 

7.       The report contains the following sections:

 

Section

Description

a)

Local board area demographics

A demographic profile of the area (originally presented in local board plans).

b)

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

c)

Local board group photo

A group photo of the local board.

d)

Local flavour

A profile of either an outstanding resident, grant or project that has benefitted the local community.

e)

How we performed

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.

f)

Funding Impact Statement

Financial performance results compared to Long-term plan and Annual Plan budgets, together with explanations about variances.

 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

8.       Local board views are included in the chairperson’s message. Any changes to the content of the final annual report will be discussed and agreed with the chairperson prior to submitting to the Governing Body for adoption.

Tauākī whakaaweawe Māori / Māori impact statement

9.       The annual report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2015-2025 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea / Financial implications

10.     The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono / Risks

11.     The annual report is a legislatively required document.  It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

12.     The annual report is a key communication to residents.  Telling a clear and balanced performance story, in plain English, and in a form that is accessible, is important to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri / Next steps

13.     The next steps for the draft 2017/2018 annual report for the local board are:

-      Audit NZ review during August and September 2018

-      report to Finance and Performance Committee on 19 September 2018

-      report to the Governing Body for adoption on 27 September 2018

-      release to stock exchanges and publication online on 28 September 2018

14.     Physical copies provided to local board offices, council service centres and libraries by the end of October 2018.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Hibiscus and Bays Local Board Annual Report 2017/2018

105

     

Ngā kaihaina / Signatories

Author

David Gurney - Manager Corporate Performance & Reporting

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Louise Mason – General Manager Local Board Services

 


Hibiscus and Bays Local Board

15 August 2018

 

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Hibiscus and Bays Local Board

15 August 2018

 

 

Project Streetscapes

 

File No.: CP2018/14439

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek feedback on Auckland Transport and Waste Solutions streetscape services in the Hibiscus and Bays Local Board area. Streetscape services include: 

·        mowing and weed management of berms in urban and rural areas

·        town centre cleaning and loose litter collection, including emptying litter bins.

 

Whakarāpopototanga matua / Executive summary

2.       Streetscapes services are being transferred from Auckland Transport and Waste Solutions to Community Facilities’ Full Facilities suppliers. Streetscape services include mowing and weeding of berms, town centre cleaning and loose litter collection.

3.       Community Facilities are seeking feedback from local boards on key local issues or priority areas with streetscape services in their local board area.

4.       Where there are known issues, region wide trends can be identified. A strategy will then be developed to see how the assets/services can be brought to an acceptable standard before being transferred to Community Facilities in 2019.

 

 

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      identify their top ten local issues with Auckland Transport or Waste Solutions streetscape services in the Hibiscus and Bays Local Board area. Streetscape services include:

i)        mowing and weed management of berms in urban and rural areas

ii)       town centre cleaning and loose litter collection, including emptying bins.

 

 

Horopaki / Context

5.       Auckland Transport and Waste Solutions have been managing streetscape services since amalgamation under contracts awarded in 2011/2012.

6.       Through Project 17 Full Facilities contracts were granted, which include services such as maintenance of local parks, buildings and open spaces. To ensure integration of services and to deliver value, the streetscape services are to be included in the Full Facilities contracts.

Tātaritanga me ngā tohutohu / Analysis and advice

7.       The Streetscapes project has been set up to ensure the successful transfer of streetscape services from Auckland Transport and Waste Solutions to the Community Facilities’ Full Facilities suppliers. The streetscape services and when they will be transferred are listed in the table below:

 

What

From

To

When

All urban and rural berm mowing and weed management

Auckland Transport

Community Facilities

1 April 2019

‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying

Auckland Transport and Waste Solutions

Community Facilities

1 July 2019

 

8.       When the streetscape services are transferred to Community Facilities, the Full Facilities suppliers will be expected to ensure that high levels of services are provided on assets that are of a good condition. The Full Facilities suppliers will need to meet stringent performance indicators.

 

9.       For assets that are not in a good condition, Auckland Transport should upgrade the asset before it is transferred. An approach to address these assets, including how to bring them up to standard, will be discussed between Community Facilities and Auckland Transport. Local boards are being asked for their top ten issues with current streetscape services to inform these discussions.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

10.     Streetscape services are important locally as they impact on the cleanliness and tidiness of town centres and related areas. Local board views are being sought through this report to ensure that streetscape services are of a high standard. 

Tauākī whakaaweawe Māori / Māori impact statement

11.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

12.     Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with Auckland Council to achieve better outcomes for Māori and for Auckland.

Ngā ritenga ā-pūtea / Financial implications

13.     There is a strong likelihood that due to the improved Streetscape service standards, the current budgets being transferred from Auckland Transport to Community Facilities will not be sufficient.

14.     Through negotiations with the Full Facilities suppliers, Community Facilities will strive to ensure that the new Streetscape services are within a suitable range of the current budgets. If additional funding is required, the Financial and Performance Committee will be advised and extra financial support will be requested.

Ngā raru tūpono / Risks

15.  The delivery of streetscape services could be impacted if the Full Facilities suppliers take over Auckland Transport contracts which have issues which have not been identified before the transition period. This could mean that the Full Facilities suppliers could spend more time on addressing the problem areas, instead of delivering the new service specifications.

16.     To mitigate this risk, local boards are being requested to provide input to known, problematic areas and / or streetscape services currently provided by Auckland Transport and / or loose litter collection.

Ngā koringa ā-muri / Next steps

17.     Following input from local boards, negotiations with suppliers will take place in August /September 2018.  Final decisions will be made by the Strategic Procurement and the Finance and Performance Committees in October 2018.

18.     Local board engagement and input on the weed management methodologies and on the standardised levels of services will take place October / November 2018.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Cherie Veza - Stakeholder Advisor

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Louise Mason - GM Local Board Services

 


Hibiscus and Bays Local Board

15 August 2018

 

 

To Approve a change of road name in the Fletcher Residential Limited subdivision at the former Peninsula Golf Course, Red Beach

 

File No.: CP2018/14095

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval to change a road name in the Fletcher Residential Limited subdivision at the former Peninsula Golf Course, Red Beach.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       Through a clerical error the road name that was approved was incorrect.

 

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve changing the road name from Symes Avenue to Symes Drive, in the Fletcher Residential Limited subdivision at the former Peninsula Golf Course, Red Beach, in accordance with Section 319(1)(j) of the Local Government Act 1974 and as referenced in attachment A.

 

 

Horopaki / Context

4.       The applicant is Fletcher Residential Limited, and the subdivision is at the former Peninsula Golf Course at Red Beach. Council references are R62905 and R65559

5.       Chosen names within the development refer to:

·        Commemorating Founding and Life Time members of the Peninsula Golf Club.

·        Maori names for fish and shellfish that are caught locally.

·        European name with a seaside theme.

6.       In February 2018 Resolution number HB/2018/6 approved the road name Symes Avenue.

Tātaritanga me ngā tohutohu / Analysis and advice

7.       This road is an extension to an existing road named Symes Drive and it was intended to have the same name.

8.       The report listed Symes Drive as one of 9 new road names and 2 extensions of existing roads for approval.

9.       The scheme plan illustrating the proposal erroneously showed Symes Drive as Symes Avenue.

10.     The name that was approved was Symes Avenue.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11.     The decision sought for this report does not trigger council’s significance policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

12.     The applicant had previously corresponded with local iwi who offered some names, but this is not relevant here given that part of the road is already named.

Ngā ritenga ā-pūtea / Financial implications

13.     The applicant has already installed signage for Symes Drive.

Ngā raru tūpono / Risks

14.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

15.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Symes Drive. Scheme Plan

127

b

Symes Drive. Locality Map

129

     

Ngā kaihaina / Signatories

Author

Frank Lovering – Senior Subdivison Advisor, Orewa

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 

To Approve a new road name in the Fletcher Residential Limited subdivision at the former Peninsula Golf Course, Red Beach

 

File No.: CP2018/14156

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To seek approval for a new road name in the Fletcher Residential Limited subdivision at the former Peninsula Golf Course, Red Beach.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       The applicant, Fletcher Residential, has submitted the following names for the road serving the new subdivision at the former Peninsula Golf Course, Red Beach.

Preferred Name

Meaning

Toka Lane

Boulder

Alternative Name

Meaning

Kota Lane

Shell

 

 

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the new road name of Toka Lane for the Fletcher Residential Limited subdivision at the former Peninsula Golf Course, Red Beach, in accordance with section 319(1)(j) of the Local Government Act 1974.

 

 

Horopaki / Context

4.       The applicant is Fletcher Residential Limited, and the subdivision is at the former Peninsula Golf Course at Red Beach. Council references are R62905 and R65559

5.       Chosen names within the development refer to:

·        Commemorating Founding and Life Time members of the Peninsula Golf Club

·        Maori names for fish and shellfish that are caught locally

·        European name with a seaside theme

 

The roads are Avenues, Drives (golfing reference), Crescent or Lanes

Tātaritanga me ngā tohutohu / Analysis and advice

6.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

 

7.       Auckland Council’s road naming criteria typically require that road names reflect:

·        A historical or ancestral linkage to an area;

·        A particular landscape, environment or biodiversity theme or feature; or

·        An existing (or introduced) thematic identity in the area

8.       The applicant wishes to use Toka Lane with reference to the locally sourced and naturally forming round boulders which have been used as features in the adjacent reserve around the stormwater pond.

9..      An alternative name was provided: Kota Lane, meaning ‘shell’. Māori say we should be better guardians of the seafood rocks and not discard pipi and pāua shells in these places.

10.     The Land Information New Zealand database has confirmed the names are acceptable and no duplicates exist.

11.     The proposed new names are deemed to meet the council’s road naming guidelines.

12.     Ngāti Manuhiri has been consulted on Boulder Lane, Barn Lane or Kota Lane being suggested. Iwi has agreed with the name Boulder Lane but would like the Maori equivalent of Toka Lane and supports Kota Lane.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13.     The decision sought for this report does not trigger council’s significance policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

14.     The applicant has corresponded with local iwi who have suggested one and agreed with the other proposed name.

Ngā ritenga ā-pūtea / Financial implications

15.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

16.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

17.     Approved road names are notified to Land Information New Zealand who record them on their New Zealand wide land information database which includes street addresses issued by councils.


 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Toka Lane Scheme Plan

135

b

Toka Lane. Locality Map

137

    

Ngā kaihaina / Signatories

Author

Frank Lovering – Senior Subdivison Advisor, Orewa

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 

New road name in the Steven Anthony Hill subdivision at 28 - 30 Elizabeth Street, Orewa

 

File No.: CP2018/14089

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To approve a road name for a new road in the Steven Anthony Hill subdivision at 28 - 30 Elizabeth Street, Orewa.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has road naming guidelines that set out the requirements and criteria for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland region.

3.       The applicant, Steven Anthony Hill, has submitted the following names for the road serving the new subdivision. at 28 - 30 Elizabeth Street, Orewa

Preferred Name

Meaning

Iti Court

Small

Alternative Name

Meaning

Kakano Court

Seed

 

 

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      approve the new road name of Iti Court for the Steven Anthony Hill subdivision at 28 - 30 Elizabeth Street, Orewa, in accordance with section 319(1)(j) of the Local Government Act 1974 and as referenced in Attachment A to the agenda report.

 

 

Horopaki / Context

4.       The eight lot subdivision at Orewa has been approved and the council reference is (BUN60303518).

5.       A condition of the subdivision consent was to suggest to council names for the new road.

Tātaritanga me ngā tohutohu / Analysis and advice

6.       The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the local board’s approval.

7.       Auckland Council’s road naming criteria typically require that road names reflect:

·        An historical or ancestral linkage to an area;

·        A particular landscape, environment or biodiversity theme or feature; or

·        An existing (or introduced) thematic identity in the area.

8.       The applicant’s preferred name for the new road off Elizabeth Street is Iti Court, meaning ‘small’ in Māori.

9.       The applicant’s alternative name for the new road is Kakano Court which means ‘seed’ in Māori.

10.     After struggling to find an acceptable and unused name the applicant contacted Ngāti Manuhiri who suggested two Maori names which translate to small and seed. Both are acceptable with Iti Court being the preferred option.

11.     The officer acknowledges that where possible the use of Māori names is encouraged in the Auckland Plan. In this instance, the applicant could not find an appropriate name and therefore asked iwi for suggestions.

12.     Land Information New Zealand has confirmed that both of the proposed road names are unique and acceptable.

13.     The proposed names are deemed to meet the council’s road naming guidelines and the officer’s recommendation is to approve the preferred name.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14.     The decision sought for this report does not trigger the significance policy and is not considered to have any immediate impacts on the community.

Tauākī whakaaweawe Māori / Māori impact statement

15.     The applicant has consulted with local iwi, Ngāti Manuhiri, who has suggested two names which are both acceptable to the applicant.

Ngā ritenga ā-pūtea / Financial implications

16.     The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road name.

Ngā raru tūpono / Risks

17.     There are no significant risks to council as road naming is a routine part of the subdivision development process with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

18.     Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Iti Court Scheme Plan

143

b

Iti Court Locality Map

145

     

Ngā kaihaina / Signatories

Author

Frank Lovering – Senior Subdivision, Orewa

Authorisers

Trevor Cullen - Team Leader Subdivision

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 

Ward Councillors Update

 

File No.: CP2018/13411

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       The Hibiscus and Bays Local Board allocates a period of time for the Ward Councillors, Councillor Wayne Walker and Councillor John Watson, to update them on the activities of the Governing Body.

 

 

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      thank Councillors Walker and Watson for their update.

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories

Author

Vivienne Sullivan - Local Board Democracy Advisor

Authoriser

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

15 August 2018

 

 

Record of Workshop Meetings

 

File No.: CP2018/13117

 

  

 

Whakarāpopototanga matua / Executive summary

1.       The Hibiscus and Bays Local Board held workshop meetings on 5, 12 and 26 July and 2 August 2018.

 

 

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      endorse the records of the workshop meetings held on 5, 12 and 26 July and 2 August 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Record of Workshop Meeting 5 July 2018

151

b

Record of Workshop Meeting 12 July 2018

153

c

Record of Workshop Meeting 26 July 2018

155

d

Record of Workshop Meeting 2 August 2018

157

     

Ngā kaihaina / Signatories

Author

Vivienne Sullivan - Local Board Democracy Advisor

Authoriser

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 


 


Hibiscus and Bays Local Board

15 August 2018

 

 


 


Hibiscus and Bays Local Board

15 August 2018

 

 


Hibiscus and Bays Local Board

15 August 2018

 

 

Governance Forward Work Calendar

 

File No.: CP2018/13412

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To present the local board with a governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       This report contains the governance forward work calendar: a schedule of items that will come before the local board at business meetings and workshops over the next 12 months.

3.       The calendar aims to support local boards’ governance role by:

·    ensuring advice on agendas and workshop material is driven by local board priorities

·    clarifying what advice is required

·    clarifying the rationale for reports.

4.       The calendar will be updated every month. Each update will be reported back to business meetings.  It is recognised that at times items will arise that are not programmed. Local board members are welcome to discuss changes to the calendar.

 

 

Ngā tūtohunga / Recommendation/s

That the Hibiscus and Bays Local Board:

a)      receive the Governance Forward Work Calendar.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance Forward Work Calendar

161

     

Ngā kaihaina / Signatories

Author

Vivienne Sullivan - Local Board Democracy Advisor

Authoriser

Lesley Jenkins - Relationship Manager

 


Hibiscus and Bays Local Board

15 August 2018

 

 


 


 

     

 


Hibiscus and Bays Local Board

15 August 2018

 

 

Exclusion of the Public: Local Government Official Information and Meetings Act 1987

a)               

That the Hibiscus and Bays Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Acquisition of Open Space - Red Beach

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

s7(2)(i) - The withholding of the information is necessary to enable the local authority to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations).

In particular, the report identifies land the council seeks to acquire for open space.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

   

 



[1] Collective Crash Risk = total number of fatal and serious crashes or estimated deaths and serious injuries within 50metres of an intersection or within 1kilometre of a corridor in a 5-year crash period

[2] Active Road Users (ARU) = Pedestrians and Cyclists

[3] Note this $30,000 has subsequently been reallocated to fund the Hibiscus Coast Youth Centre strategic review