|
Hibiscus and
Bays Local Board
15 August 2018
|
|
1 Welcome
2 Apologies
3 Declaration
of Interest
Member M Williamson
declared an interest in Item 15 – Hibiscus and Bays Quick Response Grants
Round One 2018/2019 Grant Applications, application 3 Forest and Bird.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
Note: From
this point forward, agenda items were taken in the following order:
Item
10 Extraordinary Business
26 Procedural motion to exclude the
public
11 Notices of Motion
12 Notice of Motion – Local
Board Member Caitlin Watson – Open Workshops
13 Auckland Transport’s Road
Safety and Speed Management Programme for Hibiscus and Bays Local Board
2018-2021
14 Adoption of Silverdale Heritage Led
Character Design Guidelines
15 Hibiscus and Bays Quick Response
Grants Round One 2018/2019 Grant Applications
16 Auckland Council’s Quarter
Four and Year End Performance Report: Hibiscus and Bays Local Board
17 Hibiscus and Bays Local Board
Annual Report 2017/2018
18 Project Streetscapes
22 Ward Councillors Update
8 Depuations
9 Public Forum
19 To Appprove a change of road name
in the Fletcher Resdiential Limited subdivision at the former Peninsula Golf
Courst, Red Beach
20 To Approve a new road name in the
Fletcher Residential Limited subdivision at the former Peninsula Golf Course,
Red Beach
21 New road name in the Steven Anthony
Hill subdivision at 28-30 Elizabeth Street, Orewa
23 Record of Workshop Meetings
24 Governance Forward Work Calendar
25 Consideration of Extraordinary
Items
10 Extraordinary
Business
There was no
extraordinary business.
|
26 Procedural
motion to exclude the public
|
|
Resolution
number HB/2018/131
MOVED by Chairperson J Parfitt, seconded by
Deputy Chairperson J Fitzgerald:
That the
Hibiscus and Bays Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
b) agree
that Paul Clark, Principal Policy Analyst be permitted to remain for
Confidential Item C1 Acquisition of Open Space – Red Beach after the
public has been excluded, because of their knowledge of the item being
discussed which will help the Hibiscus and Bays Local Board in its
decision-making.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Acquisition
of Open Space - Red Beach
|
Reason
for passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local authority
to carry on, without prejudice or disadvantage, negotiations (including
commercial and industrial negotiations).
In
particular, the report identifies land the council seeks to acquire for
open space
|
s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
|
The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
|
4.31pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
4.36pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
|
C1
|
Acquisition of Open Space - Red Beach
|
|
|
Resolution
number HB/2018/132
MOVED by Chairperson J Parfitt, seconded by Member G
Holmes:
That the Hibiscus and Bays Local Board:
Restatement
b) confirm
that there be no restatement of this confidential report, attachments or
resolutions for the acquisition of land for public open space in Red Beach
until settlement of the purchase, and only then is the resolution to be
restated.
|
Councillor Watson present at 4.36pm.
11 Notices of
Motion
Under Standing Order 3.11.1, a Notice of
Motion had been received from Member C Watson and Member D Cooper for
consideration under item 12 - Notice of Motion - Local
Board Member Caitlin Watson - Open Workshops
Councillor Wayne Walker present at 4.40pm
|
12
|
Notice of Motion - Local Board Member Caitlin Watson -
Open Workshops
|
|
|
MOVED by Member C Watson, seconded by Member D
Cooper:
That the Hibiscus and Bays Local Board:
a) hold
all local board workshops open to the public as of 6 September 2018
b) note
that individual workshop and briefing agenda items may be closed to the
public at the request of the chairperson where:
i) the
issue would most likely be discussed in a confidential part of a business
meeting
c) request
that information about upcoming workshops/briefings are published on the
Auckland Council website and usual social media channels.
A division
was called for, voting on which was as follows:
|
For
Member D Cooper
Member C Watson
Member V Watson
Member M Williamson
|
Against
Member C Bettany
Deputy Chairperson J Fitzgerald
Member G Holmes
Chairperson J Parfitt
|
Abstained
|
The motion was declared EQUAL.
The chairperson
exercised her casting vote against so the motion was lost
LOST
|
|
13
|
Auckland Transport's Road Safety and Speed Management
Programme for Hibiscus and Bays Local Board 2018-2021
|
|
|
Randhir Karma,
Group Manager, Network Management and Safety, Auckland Transport and Irene
Tse, Road Safety Engineering Team Leader, Auckland Transport were in
attendance to speak to this item.
A copy of the
PowerPoint presentation has been placed on the file copy of the minutes and
can be viewed on the Auckland Council website.
|
|
|
Resolution
number HB/2018/133
MOVED by Chairperson J Parfitt, seconded by Member D
Cooper:
That the Hibiscus
and Bays Local Board:
a) note
the report entitled Auckland Transport’s Safety and Speed Management
programme 2018-2021
b) endorse the slow town
approach and requests that Auckland Transport reports back to the local board
on implementation of the slow town approach throughout the Hibiscus and Bays
Local Board area.
CARRIED
|
|
|
Attachments
a 15 August 2018 - Hibiscus and Bays Local Board, Item 13
- Auckland Transport's Road Safety and Speed Management Programme -
powerpoint
|
|
14
|
Adoption of Silverdale Heritage Led Character Design
Guidelines
|
|
|
Austin Fox,
Principal Planner, was in attendance for this item.
|
|
|
Resolution
number HB/2018/134
MOVED by Chairperson J Parfitt, seconded by Member G
Holmes:
That the Hibiscus
and Bays Local Board:
a) adopt
the Silverdale Heritage Led Character Design Guidelines, including the
Silverdale Historic Context Report
b) delegate approval of any minor edits to the final Silverdale
Heritage Led Character Design Guidelines arising from the
meeting to the deputy chairperson J Fitzgerald and member C Watson before
final publication
c) request
that the Plans and Places Department investigate the incorporation of the
guidelines within or as an associated document to the Auckland Design Manual,
and advise the Resource Consent Department that the guidelines are available
for use when assessing relevant resource consents within the area.
CARRIED
|
|
15
|
Hibiscus and Bays Quick Response Grants Round One
2018/2019 Grant Applications
|
|
|
Note: Member M Wiliamson had declared an interest and took
no part in the discussion or voting on application 3, Forest and Bird
Society.
|
|
|
Resolution
number HB/2018/135
MOVED by Member G Holmes, seconded by Deputy Chairperson
J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a) agree to fund, part-fund or decline each
application in Hibiscus and Bays Quick Response, Round One, listed in Table
One.
|
Application ID
|
Organisation
|
Main focus
|
Requesting funding for
|
Amount requested
|
Amount Allocated
|
|
QR1906-105
|
GirlBoss New Zealand
|
Community
|
Towards
the facilitator fees, administration costs, printing, and travel costs to
deliver two GirlBoss leadership workshops.
|
$1,910.00
|
$1,910.00
|
|
QR1906-106
|
Browns Bay Taiaotea Kindergarten
|
Environment
|
Towards
the purchase of 120 reusable and waterproof wet bags.
|
$690.00
|
$ 690.00
|
|
QR1906-111
|
Forest and
Bird Hibiscus Coast
|
Environment
|
Towards
the purchase of Godwit plywood templates, paint supplies and venue hire for
a conservation awareness event.
|
$700.00
|
$ 700.00
|
|
QR1906-110
|
Brake (New Zealand)
|
Events
|
Towards the
costs to deliver a road traffic victims remembrance event, specifically the
costs of marquee hire, administrative fees, advertising, permitting and
refreshments.
|
$705.00
|
$ 705.00
|
|
Total
|
|
|
|
$4,005.00
|
$4,005.00
|
CARRIED
|
|
16
|
Auckland Council's Quarter Four and Year End
Performance Report: Hibiscus and Bays Local Board
|
|
|
Mark Purdie,
Lead Financial Advisor was in attendance for this item..
|
|
|
Resolution
number HB/2018/136
MOVED by Chairperson J Parfitt, seconded by Member G
Holmes:
That the Hibiscus
and Bays Local Board:
a) receive
the performance report for the financial quarter and year ending 30 June
2018.
CARRIED
|
|
17
|
Hibiscus and Bays Local Board Annual Report 2017/2018
|
|
|
Mark Purdie,
Lead Financial Advisor, was in attendance for this item.
|
|
|
Resolution
number HB/2018/137
MOVED by Chairperson J Parfitt, seconded by Deputy
Chairperson J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a) adopt
the 2017/2018 Hibiscus and Bays Local Board Annual Report as set out in Attachment
A of the agenda report
b) note
that any proposed changes will be clearly communicated and agreed with the deputy
chairperson before the report is submitted for adoption by the Governing Body
by 27 September 2018.
CARRIED
|
|
18
|
Project Streetscapes
|
|
|
Resolution
number HB/2018/138
MOVED by Chairperson J Parfitt, seconded by Deputy
Chairperson J Fitzgerald:
That the Hibiscus and
Bays Local Board:
a)
support the transfer of streetscape
services from Auckland Transport and Waste Solutions to Community
Facilities’ Full Facilities suppliers as part of Project Streetscapes
with the proviso that the contract outcomes reflect local character, not one
generic outcome across the region.
b)
request that Auckland Transport
immediately provide complete asset and service data to council’s
Community Facilities department to ensure all details are available to fully
inform discussions with contractors in preparation for taking over
responsibility for streetscape services in the Hibiscus and Bays Local Board
area.
c)
note with concern that some of the
assets being transferred from Auckland Transport to Community
Facilities’ Full Facilities suppliers may not be in good condition or
are not being serviced appropriately and supports Community Facilities
working with Auckland Transport to upgrade these assets before they are
transferred as part of Project Streetscapes.
d)
provide Community Facilities with the
following top ten list of known issues and/or priority areas with respect to
streetscape services as requested in the project Streetscapes report:
i)
54 Rawhiti Road in Manly the weeds are
overgrown
ii)
painting and repairing of bins within
the town centre areas of Manly, Silverdale and Waiwera
iii) Silverdale Village, the newly installed bike racks opposite the
Bendon Factory Shop are crooked and the area surrounding them has been left
in a mess
iv) Torbay Town Centre, cleaning of hard services including civic spaces.
Identified that quarterly hard service cleaning would be provided each year
as part of the agreed level of service agreement
v)
Mairangi Bay Town Centre, cleaning of
hard services including civic spaces due to lack of street cleaning and need
to include slip resistant treatment to the town centre pavers to help prevent
health and safety risk of falling
vi) Clyde Road, Browns Bay, street furniture is in poor condition and
requires maintenance
vii) Beachfront Lane, Browns Bay, boardwalk is in poor condition and requires
maintenance
viii) Orewa Boulevard, Hibiscus Coast Highway, plants are not being
maintained and need to be kept up to standard
ix) Hibiscus Coast Highway, Silverdale Bridge over the Weiti River,
the pathway and gardens are overgown and need to be cut back to encourage
more people to use this walkway rather than crossing the main highway
x)
Whangaparaoa Town Centre, Main Street
tree plants require weeding, note that no glyphosate is to be used in this
area as this is part of the chemical spray free zone.
CARRIED
|
Dinner adjournment 6.21pm – 6.37pm
8 Deputations
|
8.1
|
Hibiscus Coast Branch Forest and Bird
|
|
|
Pauline Smith
was in attendance to provide an update on the Pest Free Peninsula project.
A copy of the
tabled maps has been placed on the file copy of the minutes and can be viewed
on the Auckland Council website.
|
|
|
Resolution
number HB/2018/140
MOVED by Chairperson J Parfitt, seconded by Member C
Bettany:
That the Hibiscus
and Bays Local Board:
a) thank
Ms Smith for her presentation.
CARRIED
|
|
|
Attachments
a 15 August 2018 - Hibiscus and Bays Local Board, Item 8.1
- Hibiscus Coast Branch Forest and Bird
|
|
8.2
|
Future Whangaparaoa
|
|
|
Suzanne
Dennehy, Strategic Broker, Treena Salthouse, Chairperson Future Whangaparaoa,
Sara Mason, Local Activator and John Davies, Trust Board Member, were in
attendance to provide an update on the Future Whangaparaoa Project.
A copy of the
PowerPoint presentation has been placed on the file copy of the minutes and
can be viewed on the Auckland Council website.
|
|
|
Resolution
number HB/2018/141
MOVED by Chairperson J Parfitt, seconded by Deputy
Chairperson J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a) thank
the representatives from Future Whangaparaoa for their presentation.
CARRIED
|
|
|
Attachments
a 15 August 2018 - Hibiscus and Bays Local Board, Item 8.2
- Future Whangaparaoa - powerpoint
|
Member Holmes left the meeting at 7.07pm
9 Public
Forum
There was no
public forum.
|
19
|
To Approve a change of road name in the
Fletcher Residential Limited subdivision at the former Peninsula Golf Course,
Red Beach
|
|
|
Resolution
number HB/2018/142
MOVED by Chairperson J Parfitt, seconded by Deputy
Chairperson J Fitzgerald:
That the Hibiscus
and Bays Local Board:
a)
note resolution HB2015/130 dated 16 December 2015 which reads
as follows:
approve the
new road names under section 319(1)(j) of the Local Government Act 1974 of
Kukuwai Avenue, Tyler Davis Drive, Couldrey Crescent, Taikura Avenue, Symes
Drive, Iron Lane, Leggett Lane, Onekura Street for the Fletcher Residential
Limited subdivision at Peninsula Golf Course, Red Beach, Council reference
R62905.
b)
note the subsequent resolution HB/2018/6 dated 21 February 2018
which reads as follows:
confirm that the
following existing road names can be retained, with the subject roads to be
extended as part of the approved development:
10. Taikura Avenue (existing name, extension of road)
11. Symes Avenue (existing
name, extension of road)
incorrectly
identifying the road as Symes Avenue
c)
reconfirm the
road name Symes Drive, including extension of road, in
the Fletcher Residential Limited subdivision at the former Peninsula Golf
Course, Red Beach, in accordance with Section 319(1)(j) of the Local
Government Act 1974 and as referenced in Attachment A of the agenda report.
CARRIED
|
|
20
|
To Approve a new road name in the Fletcher
Residential Limited subdivision at the former Peninsula Golf Course, Red
Beach
|
|
|
Resolution
number HB/2018/143
MOVED by Chairperson J Parfitt, seconded by Member C
Bettany:
That the Hibiscus
and Bays Local Board:
a) approve the new road name of Toka Lane for
the Fletcher Residential Limited subdivision at the former Peninsula Golf
Course, Red Beach, in accordance with section 319(1)(j) of the Local
Government Act 1974.
CARRIED
|
|
21
|
New road name in the Steven Anthony Hill
subdivision at 28 - 30 Elizabeth Street, Orewa
|
|
|
Resolution
number HB/2018/144
MOVED by Chairperson J Parfitt, seconded by Member C
Watson:
That the Hibiscus
and Bays Local Board:
a)
approve the new
road name of Iti Court for the Steven Anthony Hill subdivision at 28 - 30
Elizabeth Street, Orewa, in accordance with section 319(1)(j) of the Local
Government Act 1974 and as referenced in Attachment A to the agenda report.
CARRIED
|
25 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
7.15 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Hibiscus and Bays Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
