Agenda of Howick Local Board

Howick Local Board

20 August 2018

Auckland Transport July 2018 update to the Howick Local Board

File No.: CP2018/14471

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Howick Local Board (HLB) on transport related matters in their area, including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. A decision is not required this month, but the report contains information about the following:

· The wider ‘context’ involving a summary of the strategic projects or issues effecting the HLB’s Area including new information about the Airport to Botany ‘Rapid Transit Network’.

· An update on the Local Board Transport Capital Fund (LBTCF).

· An update on Auckland Transport’s work on Murphy’s Road.

· Progress on HLB advocacy initiatives.

· A summary of consultation about future Auckland Transport activities is included as an attachment.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) receive the Auckland Transport July 2018 update report.

Horopaki / Context

3. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

4. Auckland Transport continues to deliver a number of strategic projects in the HLB area, as discussed below.

Auckland Transport Strategic Priorities

5. With the change of government and the confirmation of the Regional Land Transport Plan Auckland Transport’s priorities have been re-stated through its ‘Statement of Intent’, to meet this political guidance.

6. As a Council Controlled Organisation (CCO), Auckland Transport is required to prepare a Statement of Intent (SOI) for its shareholder, Auckland Council. The purpose of the SOI is to:

· State publicly the activities and intentions of Auckland Transport and the objectives to which these activities will contribute

· Provide an opportunity for Auckland Council to influence the direction of Auckland Transport

· Provide the basis for Auckland Council to hold the directors of Auckland Transport to account for the performance of the organisation.

7. This SOI covers the three years commencing on 1 July 2018. The SOI is one of a suite of accountability documents that Auckland Transport prepares, which include the Annual Report and Quarterly Reports to Auckland Council. The documents are found through this link - www.at.govt.nz.

8. It is important that all local boards know Auckland Transport’s strategic priorities because they will affect decisions made by Auckland Transport in the future. The four priorities are:

· Improving the safety of the transport system. Attempting to address the very disturbing and continued upward trend in local road deaths and serious injuries is a major priority for Auckland Transport, as it is for Auckland Council.

· Deliver an efficient and effective transport network. Auckland Transport will continue to focus on improving public transport services and options to increase patronage and mode share, particularly where this will help to address congestion. This will include completing the roll out of the new bus network, supported by the implementation of bus lanes and bus priority improvements. We also propose to improve train and ferry services and reduce train journey times on the rail network.

· Focus on the customer. Improving customer experience of the transport system and engagement is a core component of Auckland Transport’s programme for this Statement of Intent. It is critical to the successful delivery of transport services, infrastructure and information, and for maintaining positive and constructive relationships with all parties, including local boards, transport users, and the wider community.

· Ensure value for money across Auckland Transport’s activities. Making the most of the funding and resources available is essential if Auckland is to deliver the transport system that it needs.

9. At a HLB level, the new priorities confirm the commitment to the AMETI – Eastern Busway and the development of local public transport. There will also be an increased focus on calming traffic in residential areas and completion of walking and cycling pathways. Details are not available yet but will be reported to the HLB as they become available.

Airport to Botany Rapid Transport Network

10. Recently, the HLB was briefed on a key part of Auckland Transport’s public strategy. The plan to provide an east-west ‘Rapid Transit Network’ that links Auckland Airport with Botany via Manukau. This project will involve New Zealand Transport Agency, Auckland Airport and Auckland Transport working together, over a number of years, to plan and build a bus or light rail link between these points.

11. The project team recently started discussing this plan with Local Boards and Councillors, and over time, the public will get opportunities to discuss the plan. The next briefing will be at the Southern Local Board Cluster meeting on 20 August 2018.

AMETI - Eastern Busway

12. AMETI is a very large project that will build New Zealand’s first urban busway providing congestion free ‘bus only’ lanes for commuters running from Panmure Station all the way to Botany. When it is completed, people will be able to commute easily and quickly from Botany to Panmure and vice versa.

13. Stage One, from Panmure to Pakuranga continues and all tenants in Auckland Council owned properties affected by this part of the project have received formal notice to vacate their tenancies. This is in anticipation of property demolition work commencing in late 2018 to enable construction to commence on the Panmure to Pakuranga stage of the project. Auckland Transport and Panuku are working closely with all tenants to ensure that they are well informed and have access to support if required.

14. Design work for Eastern Busway Stage 2, the Pakuranga Town Centre and the Reeves Road Flyover continues and Auckland Transport plans to be able to discuss ideas with the HLB soon, and the public in a couple of months.

15. Preliminary design work for the stage from Pakuranga to Botany has started and is progressing well. Auckland Transport expect to commence the next round of consultation with affected landowners and community stakeholders between August and December 2018.

16. Auckland Transport recently opened a drop-in centre in Pakuranga Plaza. The purpose of this centre is to provide improved access to information about the project for the general public and affected landowners.

Quarterly report on Auckland Transport projects and activities

17. Information about Auckland Transport’s activities over the past quarter (January – March 2018). Is included as Attachment’s A and B:

· Attachment A –Auckland Transport Activity Report.

· Attachment B –AT School Community Transport

Tātaritanga me ngā tohutohu / Analysis and advice

Responding to HLB Resolutions

18. Auckland Transport always aim to respond as quickly as possible to local board Resolutions. Responses are listed below with the Resolution below in bold and Auckland Transport’s response is below the Resolution in normal font:

Resolution Number MO/2018/113

f) That the HLB requests Auckland Transport install an evening and morning peak clearway along Cascades Road from Botany Road to Aviemore Drive Roundabout and monitor this for 12 months before proceeding with the proposed upgrade of the Cascades and Botany Road intersection.

19. Auckland Transport has noted this resolution and considered it.

20. Improving the flow of traffic on Botany Road is the key objective of the proposed plan. This is where the most significant congestion occurs. The project will add extra capacity to the intersection by creating additional traffic lanes and changing light phases to allow better traffic flow. Pedestrian safety is to be improved with new crossing points.

21. The project will also create double westbound traffic lanes on Cascades Road from Botany Road to the Aviemore Drive roundabout. Without upgrading the whole intersection, this would not help manage congestion along Botany Road.

Local Board Transport Capital Fund

22. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

23. HLB’s total funding in this term is approx. $3.8 million (including new money allocated during the recent Council budget process that will show in the ‘Financial Summary’ below from next month). The following table provides an overall summary of the current LBTCF position, including the increased LBTCF approved by Council and applying from 1 July 2018.

Table 1: Howick LBTCF Financial Summary

24. On 10 July 2018 July, the HLB reviewed all LBTCF projects at a workshop. The workshop results are included in a separate report within this agenda. This report will not have detailed project updates. Instead, it will provide information about the efforts made by Auckland Transport to support the HLB to use the LBTCF, and describe the risks associated with not using these funds.

25. Throughout the electoral term, Auckland Transport has encouraged all Local Boards to identify potential projects early to ensure delivery within the term. The HLB has had the following support:

· At the start of 2017, Auckland Transport provided a detailed memo highlighting potential projects for the HLB.

· Monthly updates about the LBTCF.

· The LBTCF was discussed at sixteen workshops.

· Of the sixteen, two workshops were devoted solely to the LBTCF.

· Sending regular email updates to HLB Members about LBTCF projects.

26. The aim is that LBTCF projects start early so that they are finished in the same electoral term as the local board that started them. The reasons why it is important to start projects early are as follows:

· Resources. Investigation and management of LBTCF projects requires skilled people. Human resources are allocated to match an annual programme worth approx. $ 10 million. If a local board holds a significant amount of LBTCF and tries to spend it all in the final year of the electoral term, there will simply not be enough programme management resource available to deliver the projects before the end of the electoral term.

· Time. All projects take time to investigate and get ready for construction. Even with adequate resources, a project still requires planning, design, checking, consultation, regulatory sign-off and a tender process for delivery.

· Contractor resources. Auckland’s recent growth has seen a surge in work for contractors. Finding contractors to design and deliver projects is getting more difficult, making tender processes longer and making it more difficult to manage a steady ‘pipeline’ of work that will deliver projects by the end of this electoral term.

· Political considerations. Local boards change and some new boards inherit unfinished projects. This can create inefficiencies if the new local board changes or cancels projects started in the previous electoral term.

27. On 10 July 2018, all proposed and active LBTCF projects were reviewed and discussed. The HLB decided to proceed with some projects (and detailed results are provided in the decision report included in this agenda) but there is still a significant amount of unallocated LBTCF. The likelihood of delivering new LBTCF projects within this electoral term is now very low.

Local board advocacy

28. The following table provides a summary of progress made towards the HLB’s ‘Advocacy Initiatives’.

Table 3: Howick Advocacy Initiative Summary

Advocacy Initiative	Key Initiative	Status
A well-integrated efficient public transportation system	Advocate to Auckland Transport to maintain and upgrade existing transportation systems, including improving safety at congestion hot spots.	Since the last report Auckland Transport has supported this ‘Key Initiative’ by: · Completed delivery of the Eastern New Network, · AMETI continues to progress. · Considered HLB feedback about proposed plans to improve safety and traffic flow at the intersections of Botany Road and Cascades Road and with Millhouse Drive
Well designed and quality development in Howick	Continue to partner with Auckland Transport to develop the Half Moon Bay area as a transport hub	Auckland Transport has finished the bus turn around area that supports the ferry terminal.
Well designed and quality development in Howick	Continue to develop integrated planning solutions which co-ordinate the planning, design and management of public spaces	Auckland Transport staff are preparing to work with Council planners to start detailed design work for delivering the Howick Village Plan.
Parks and open spaces allow for a wide variety of recreational activities.	Continue to extend existing walkways and cycle ways, including informative signage.	Auckland Transport has provided quality advice regarding a number of potential projects that the HLB might choose to fund using their Local Board Transport Capital Fund and is awaiting resolutions that will allow work to start.

Progress made on investigations

Murphy’s Road Update

29. Auckland Transport is planning to widen Murphy’s Road between Ormiston Road and Flatbush School from a two lane to a four-lane road. This project is to help cope with the increased traffic created by local development.

30. This long-term project is moving slowly but recently took another step forward. Stage Two of the project upgrade of the existing culvert to a triple box culvert in the vicinity of dip between Ormiston and Geranium Road. The work includes ‘lifting’ height of the road to smooth out the dip. This will improve safety.

31. The work is significant. About $17 million worth and will take two years to finish. It is planned that work will start in December 2018 and it will cause traffic disruptions. As more detail is available Auckland Transport will report back.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Auckland Transport consultations

32. Over the last reporting period, Auckland Transport has invited the local board to provide their feedback on two proposals. Details are recorded with feedback received in Attachment A.

Traffic Control Committee resolutions

33. Traffic Control Committee (TCC) decisions from June 2018 are included in the following table.

Table 4: Traffic Control Committee Decisions June 2018

Street

Area

Work

Decision

Argento Avenue, Unnamed Roads

Flatbush

No Stopping At All Times, Road Hump, Give-Way

Approved in principle

Tauākī whakaaweawe Māori / Māori impact statement

34. In this reporting period one project has required iwi liaison. The Cascades Walkway Project.

35. Auckland Transport has identified and contacted relevant iwi and will involve iwi in the design process if the HLB decides to continue with this project.

Ngā ritenga ā-pūtea / Financial implications

36. The status of the Local Board Transport Capital Fund (LBTCF) is the most significant financial implication this month but this is reported in a separate report on this agenda.

Ngā raru tūpono / Risks

37. The proposed decision to receive the report has no risks. Auckland Transport has risk management strategies in place for all of its projects.

38. The Local Board Transport Capital Fund section of this report summarized the HLB’s LBTCF financial situation. It also discussed potential effects of not using the money that is in the LBTCF. In summary:

· HLB currently has its original allocation of $2.9 million, plus $1.5 million from the increased LBTCF, in total $4.4 million.

· Some LBTCF money is allocated to projects, but there is still likely to be a considerable sum unallocated at the end of the term.

· This late in the last full year of the HLB’s electoral term it is now highly unlikely to be able to deliver a full $4.4 million worth of project work in this electoral term.

· The remaining money will be ‘rolled over’ to the 2019/21 HLB, which will receive any money not spent, any projects started and not completed and a further sum of approx. $5.3 million.

39. The large amount of un-allocated LBTCF creates a range of risks that can be summarized as follows:

· The next HLB (2019-21) may have to deliver up-to approx. $9.7 million worth of projects in one electoral term. This large amount of LBTCF spending will be difficult for Auckland Transport to support.

· LBTCF allocated late in the term on projects that can’t be delivered till next term means that the 2019-21 HLB is likely to inherit projects that they may cancel or modify, and this can be inefficient.

· Experience demonstrates that sometimes local boards with large LBTCF reserves try to spend their allocations quickly late in the term. This makes it difficult to provide quality advice and increases the chance that the next local board modifies or cancels projects.

40. It is Auckland Transport’s duty to state the risks, then suggest mitigation measures for the HLB to consider. At this stage in the electoral term, Auckland Transport is unlikely to be able to deliver new LBTCF projects.

41. A course of action that the HLB could consider is ‘freezing’ the un-allocated remainder of the LBTCF until the end of the term. This would allow Auckland Council and Auckland Transport to start planning for the next term in a measured manner based on firm figures. Providing for the development of high quality advice and for planning the logistics of delivering, a considerably larger than planned, work programme in the 2019-21 electoral term.

Ngā koringa ā-muri / Next steps

42. Auckland Transport will provide another update report to the local board next month.

43. With regard to the risks and mitigation measures discussed in the ‘Ngā raru tūpono / Risks’ section of this report, Auckland Transport will discuss this suggestion with the HLB and, if it is supported, will then draft a decision report.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Howick Auckland Transport Activity Report	19
b ⇩	Howick Board Report- AT School Community Transport	37
c ⇩	Summary of Consultation Information sent to the Howick Local Board in July 2018	41

Ngā kaihaina / Signatories

Author

Ben Stallworthy- Elected Member Relationship Manager

Authorisers

Jonathan Anyon- Elected Member Relationship Team Manager

Nina Siers - Relationship Manager

Howick Local Board

20 August 2018

Local Board Transport Capital Fund Decisions

File No.: CP2018/14469

Te take mō te pūrongo / Purpose of the report

1. The purpose of this report is to support and record decisions about Howick Local Board’s (HLB) Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua / Executive summary

2. Auckland Transport manages the LBTCF on behalf of the HLB. On an as required basis Auckland Transport reports on progress, provides advice and supports decision-making.

3. This month decisions relating to the LBTCF are required.

4. The decisions and options were workshopped on 10 July 2018 and this report records the options discussed and provides the opportunity for the HLB to formalise its decisions by resolution.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) support delivery of the transport related projects within the Howick Village Centre Plan using Local Board Transport Capital Fund money for delivery of work within the road corridor.

b) request that Auckland Council, Auckland Transport and other stakeholders work together in an integrated design process for delivery of projects that will achieve the objectives for the area outlined in the Howick Village Centre Plan.

c) request that all work previously completed on transport related projects derived from the Howick Village Centre plan is incorporated into the integrated design process, which will be led by Auckland Council.

d) authorise the use of up to $ 400,000 from the Local Board Transport Capital Fund to support the elements of the design process within the road corridor the outcome of which will be completion of detailed designs and Firm Estimates of Costs for projects that will deliver the objectives outlined in the Howick Village Centre Plan.

e) note the Firm Estimate of Cost provided by Auckland Transport of $389,698 for building the Cascades Road walkway and authorises release of this amount from the Local Board Transport Capital Fund for construction of said walkway.

f) request Auckland Transport provide a Rough Order of Cost for building a new bridge and pathway running parallel with Aviemore Drive that connects the Pakuranga Road intersection to Lloyd Elsmore park with a safe off-road shared pathway.

g) request Auckland Transport investigate the intersection of Trugood Drive and Cryers Road, identify modifications that could be made to the intersection to improve peak traffic flow and then provide a Rough Order of Cost for the proposal.

Horopaki / Context

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· Be safe.

· Not impede network efficiency.

· Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

6. HLB’s LBTCF currently has approx. $ 5.8 million of which approx. $ 1.9 million is allocated to projects, including some still being used for construction of Half Moon Bay landside works and some that is allocated to projects that are not yet authorised for construction.

7. This leaves a considerable amount, approx. $3.9 million able to be allocated. See Table 1 (below) for detailed figures.

Table 1 – Howick Local Board Financial Summary

8. The large amount of LBTCF still unallocated creates a risk. If the HLB does wish to deliver projects in this electoral term time is running out. This risk has been reported to the HLB and officers have taken the following steps to mitigate the risk:

· On 6 June 2018 information was circulated to the HLB listing all projects and providing advice regarding each projects deliverability.

· On 5 July 2018 at a scheduled workshop LBTCF was discussed.

· On 9 July 2018 more information was circulated to the HLB providing the most up-to-date information on projects.

· On 10 July 2018 a special workshop was held to consider the LBTCF and the HLB decided which projects it would support.

9. This report records the results of the workshop on 10 July 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

10. Auckland Transport conducted a detailed planning workshop with the HLB on 10 July 2018. At that workshop, the MOLB and Auckland Transport officers discussed issues related to the LBTCF. Due to the large number of projects discussed at the workshop and summary is in the following table.

Table 2: Summary of LBTCF Projects

Project

Status

(as at 10 July 2018)

Relationship to Howick Local Board Plans and Direction

Walking and cycling improvements around Highbrook.

· Workshopped by the HLB in March 2017

· Not supported by HLB at that time

· No investigation

· Discussed at workshop 10 July 2018

Meets the following objective of the Local Board Plan:

“Provide a quality network of parks and open spaces, including local pathways and cycleways that accommodate a variety of needs.” pg 21

A new walking / cycling path through the Aviemore Reserve

· Workshopped by the HLB in October 2017

· Not supported by HLB at that time

· No investigation

· Discussed at workshop 10 July 2018 and a Rough Order of Cost was supported

Meets the following objectives of the Local Board Plan:

“Provide a quality network of parks and open spaces, including local pathways and cycleways that accommodate a variety of needs.” pg 21

“Continue to extend existing walkways and cycleways, including informative signage” pg 33

Pedestrian improvements to The Parade.

· Detailed design complete and a firm cost estimate provided

· Discussed at workshop 10 July 2018 was not supported at this time

Meets the following objectives of the Local Board Plan:

“Provide a quality network of parks and open spaces, including local pathways and cycleways that accommodate a variety of needs.” pg 21

“Continue to extend existing walkways and cycleways, including informative signage” pg 33

A roundabout at the intersection of Bucklands Beach and Whitcombe Roads

· Detailed design complete and project is not technically feasible.

· Discussed at workshop 10 July 2018. The report writer attended to answer questions about the roundabout.

No linkages with Howick Local Board plans

Upgrade the footpaths in the Howick Village specifically along both sides of Picton Street between Selwyn Road and Wellington Street.

· Rough order of cost requested after a joint workshop with Council planners in September 2017.

· Rough Order of Cost provided and advice considered at a workshop in February 2018.

· Initially the HLB did not support progression to ‘detailed design’

· workshop 10 July 2018 a new model for delivery of all projects derived from the Howick Village Centre Plan was discussed that was supported

Meets objectives of the Howick Village Plan.

Meets the following objective of the Local Board Plan:

“Continue to develop integrated planning solutions which co-ordinate the planning, design and management of public spaces” pg 33

Improved way finding ‘wayfinding’ and information signage in the Howick Village and to local attractions such as Howick Beach and Stockade Hill.

· Rough order of cost requested after a joint workshop with Council planners in September 2017.

· February 2018.

· Initially the HLB did not support progression to ‘detailed design’

· workshop 10 July 2018 a new model for delivery of all projects derived from the Howick Village Centre Plan was discussed that was supported

Meets objectives of the Howick Village Plan.

Meets the following objectives of the Local Board Plan:

“Continue to develop integrated planning solutions which co-ordinate the planning, design and management of public spaces” pg 33

“Provide a quality network of parks and open spaces, including local pathways and cycleways that accommodate a variety of needs.” pg 21

“Continue to extend existing walkways and cycleways, including informative signage” pg 33

Upgrade footpaths at the Howick Village end of Uxbridge and Selwyn Roads.

· Rough order of cost requested after a joint workshop with Council planners in September 2017.

· Rough Order of Cost provided and advice considered at a workshop in February 2018.

· Initially the HLB did not support progression to ‘detailed design’

· workshop 10 July 2018 a new model for delivery of all projects derived from the Howick Village Centre Plan was discussed that was supported

Meets objectives of the Howick Village Plan.

Meets the following objectives of the Local Board Plan:

“Continue to develop integrated planning solutions which co-ordinate the planning, design and management of public spaces” pg 33

“Provide a quality network of parks and open spaces, including local pathways and cycleways that accommodate a variety of needs.” pg 21

“Continue to extend existing walkways and cycleways, including informative signage” pg 33

Upgrade footpaths, lights and other improvements to pedestrian amenity on the stretch of Picton Road that runs from Wellington Street to Stockade Hill.

· Rough order of cost requested after a joint workshop with Council planners in September 2017.

· Rough Order of Cost provided and advice considered at a workshop in February 2018.

· Initially the HLB did not support progression to ‘detailed design’

· workshop 10 July 2018 a new model for delivery of all projects derived from the Howick Village Centre Plan was discussed that was supported

Meets objective of the Howick Village Plan

Meets objectives of the Local Board Plan

“Continue to develop integrated planning solutions which co-ordinate the planning, design and management of public spaces” pg 33

“Continue to extend existing walkways and cycleways, including informative signage” pg 33

Baverstock Road

· Costs were provided last electoral term.

Could not find any linkages with the Howick Local Board Plan.

Cascades Road walking / cycling pathway

· Rough order of cost provided

· Firm cost estimate provided on 9 July 2018

· Project it was discussed at the workshop on 10 July 2018 and construction was supported.

Meets the following objectives of the Local Board Plan

“Provide a quality network of parks and open spaces, including local pathways and cycleways that accommodate a variety of needs.” pg 21

“Continue to extend existing walkways and cycleways, including informative signage” pg 33

Improve intersection of Cryers and Trugood Roads

· New project

Meets the following objectives of the Local Board Plan

“Work with businesses, Business Improvement Districts,

ATEED and others to coordinate the approach to our

economic development” pg 36

Developing the north-eastern end of Gracechurch Road to upgrade it to an urban standard.

· New project

Could not find any linkages with the Howick Local Board Plan.

11. At the workshop, the HLB and officers discussed all of the projects listed above. The projects were assessed based on three criteria listed below:

· Which projects are most efficient to deliver? For instance, projects already well advanced or that are less complex.

· Are there very complex projects that will be difficult to deliver? Some projects have inherent levels of complexity that make them less efficient to deliver,

· What projects support the HLB’s strategic objectives? Some projects better match the HLB’s stated objectives in the Local Board Plan and other publications.

12. The following paragraphs will discuss the key points in detail.

Howick Village Centre Plan Projects

13. Four projects were discussed that related to delivery of the Howick Village Centre Plan. The HLB supported integration of these projects into a single design project. The aim is to take a holistic approach to designing town centre improvements.

14. The proposed approach (which has already commenced) is as follows. It starts with the HLB establishing a Steering Group. Auckland Council’s Southern Planning Team will provide both leadership and a Project Manager responsible for the design process. Money is released from the LBTCF to provide the additional financial resources required for a quality design process. The design process’s aim is to integrate the HLB’s vision with, good technical advice producing construction plans and firm estimates of cost. Figure 1(below) is a picture of the planned structure.

Figure 1: Proposed Howick Village Centre Plan Management Structure

15. In February 2018, Auckland Transport provided a series of Rough Orders of Cost for four projects derived from the Howick Village Centre Plan. The plan involves bringing these projects back together as part of the integrated planning process. The Rough Orders of Cost do provide information about the approximate size of the project and therefore a basis for identification of a reasonable allocation for the design process. The Rough Order of Cost provided for all works in the area ranged from:

· Approx. $ 2.2 million for projects delivered at a low level of specification.

· Approx. $ 4.2 million for projects delivered at a high level of specification.

16. The standard planning figure for design costs is approx. 10% of total project value so based on the Rough Order of Costs an estimate of design costs is between $ 200-400,000. The HLB supported allocating a larger amount to make sure the project is well resourced and because any money not used will be returned to the LBTCF. Draft recommendations are included above.

Cascades Road

17. Auckland Transport has provided a Firm Cost Estimate for building a walkway from the Cascades Road to the Cascades Walkway. Figure 2 (below) is an artist’s rendering of the planned walkway.

Figure 2: Planned Cascades Road Walkway

18. The walkway is more expensive than originally expected with a Firm Cost Estimate of $389,698. Auckland Transport explained that the increase in cost was a result of the following factors:

· The length of boardwalk required is greater than expected. The original Rough Order of Cost allowed for some boardwalk but the terrain has dictated that more than expected of the length needs to be boardwalk.

· The reason why extra boardwalk is required is that the ramp is required to meet the 8% (1 in 12) slope, meaning that it cannot follow the natural slope of the ground. The gradient is required so the disabled people can use the ramp.

· Achieving the shallow 8% slope of the ramp requires using piles and building some sections between 2-3.5 metres high. This has flow on costs such as:

o Driving piles deep into the ground.

o Hand rails and safety features.

o Managing construction of a ramp is harder than managing the building of a path.

19. At the workshop, Auckland Transport discussed the size and scale of the project noting that it would be a large project requiring considerable earth movement and the associated loss of trees. The trees will grow back but it will take time. The work would also disrupt use of the walkway for a period.

20. Auckland Transport wishes to note that in June 2017, the HLB were provided with two options for this project. See Fig 1 below. Auckland Transport felt that instead of building a walkway, a less expensive option would be to build a pedestrian crossing (Option A). The HLB did not support this option and stated this intent in Resolution number HW/2017/98

Figure 1: Cascade Road Option Presented to HLB in June 2017

21. At the workshop on 10 July 2018. The HLB supported starting construction and draft recommendations are included above stating that the Board notes the increase in cost and wishes to start construction.

Aviemore Drive Pathway

22. The proposal to build a cycle path on reserve was first workshopped with the HLB in October 2017. The project involves building a pathway in reserve land running parallel with Aviemore Drive. Shown in Figure 3 (below). The project includes a foot and cycle bridge at the north end of the path that would stop people walking down in to the stream to cross.

Figure 3: Aviemore Drive path

23. The HLB supported development of a Rough Order of Cost for this project and a draft recommendation is included above.

24. After advocacy from the Greater East Tamaki Business Association, the HLB also discussed a proposal to improve the intersection of Trugood Drive and Cryers Road so that peak traffic flows are smoother and more efficient. Figure 4 (below) shows the area.

Figure 4: Trugood Drive and Cryers Road Intersection

25. Investigation of this proposal was supported and a draft recommendation is included above.

Projects not supported at this Time

26. The HLB decided that number of projects would not be supported at this time and they are listed below:

· Pedestrian improvements on The Parade because it involved further technical investigations.

· The Highbrook walking and cycling path because it was a large and complex proposal at was liable to require significant technical work to deliver.

· Baverstock Road because road improvements in this area are already planned by Auckland Transport.

· Developing the north-eastern end of Gracechurch Road to upgrade it to an urban standard because it requires more research to confirm whether or not it is a viable potential project for the LBTCF.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

27. The project discussed in this report were workshopped with the MOLB on 10 July 2018 and their views are recorded above.

Tauākī whakaaweawe Māori / Māori impact statement

28. The projects discussed have not required iwi liaison and the project teams will undertake this task if required.

Ngā ritenga ā-pūtea / Financial implications

29. The financial implications of the draft recommendations are a commitment of LBTCF to ‘detailed design’. Therefore the implication of the recommendations can be estimated as follows:

· Cascades Road: ‘Firm Cost Estimate - $389,698

· Howick Village Centre Plan: ‘Detailed Design’ proposed allocation $ 400,000 approx. 10% of the Rough Order of Cost for delivering the plan

Ngā raru tūpono / Risks

30. LBTCF allocated to ‘detailed design’ is committed. If design is completed and the project does not proceed that money is lost.

Ngā koringa ā-muri / Next steps

31. If the recommendations are approved, Auckland Transport will immediately start work to fulfil the requests. Auckland Transport will report on progress monthly.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Ben Stallworthy- Elected Member Relationship Manager

Authorisers

Jonathan Anyon- Elected Member Relationship Team Manager

Nina Siers - Relationship Manager

Howick Local Board

20 August 2018

Panuku Development Auckland Local Board six-monthly update 1 January - 30 June 2018

File No.: CP2018/09860

Te take mō te pūrongo / Purpose of the report

1. To update the Howick Local Board on Panuku Development Auckland (Panuku) activities within the local board area for the six months from 1 January to 30 June 2018.

Whakarāpopototanga matua / Executive summary

2. Panuku was established in September 2015 by the merger of two council controlled organisations, Waterfront Auckland and Auckland Council Property Limited.

3. Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Panuku manages around $2 billion of council’s property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 January to 30 June 2018.

Ngā Mahi ā-Hapori / Local Activities

Portfolio Management

5. Panuku manages ‘non-service’ properties owned by the council and Auckland Transport (AT). Non-service properties are those that are not currently needed for service or infrastructure purposes. These properties were generally being held for planned future projects that are no longer required, such as road construction, park expansion or development of future town centres.

6. As at 30 June 2018, the property portfolio comprises 1437 properties, containing 1119 leases. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

7. The return on the property portfolio for the period ending 30 June 2018 was above budget, with a net surplus to council and AT shareholders of $3.9 million ahead of budget.

8. The average monthly tenantable occupancy rate, for the six-month period is more than 98 per cent, which is above the Statement of Intent target of 95 per cent.

Properties managed in the Howick Local Board Area

9. Panuku currently manages 58 commercial and 192 residential interests within the Howick Local Board area.

Business interests

10. Panuku also optimises the commercial return from business interests it manages on the council’s behalf. This includes two forestry enterprises, two landfills and four quarries.

11. There are currently no managed business interests in the Howick Local Board area. The closure of Greenmount Landfill is continuing. The consent for importing additional topsoil was obtained by EnviroWaste in April 2018, and therefore only a portion of the work was able to be completed during the earthworks season. The stormwater consent application is currently under review by Council technical specialists, and this is expected to be issued in the next few months so that this aspect of the work can commence in October 2018.
The overall scope of work required by EnviroWaste to achieve their contractual obligations with respect to landfill closure is likely to take up to the end of 2019.
The conditions of the subdivision consent application for 80 Smales Road have been agreed between Council and EnviroWaste.

Portfolio strategy

Optimisation

12. The 2015-2025 Long-term Plan reflects a desire of the council to materially reduce or slow down expenditure and unlock value from assets no longer required or which are sub-optimal for service purposes. In response to this, prior to the establishment of Panuku, Auckland Council Property Limited (ACPL) developed a new method of dealing with service property, called optimisation.

13. Asset optimisation deals with “service property”. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested to advance approved projects and activities on a cost neutral basis. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

Portfolio review and rationalisation

Overview

14. Panuku is required to undertake ongoing rationalisation of the council’s non-service assets. This includes identifying properties from within the council’s portfolio that may be suitable for potential sale and development if appropriate. Panuku has a focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing the council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

15. Panuku works closely with Auckland Council and AT to identify potential surplus properties to help achieve disposal targets.

16. Target for July 2017 to June 2018:

Unit

Target

Achieved

Portfolio review

$60 million disposal recommendations

$88 million as at 30 June 2018

(Includes $62 million from the Papatoetoe, Avondale and Panmure priority locations)

17. Target for July 2018 to June 2019:

Unit	Target	Achieved
Portfolio review	To be determined as part of the statement of intent with Council.	The target will include disposal recommendations and sales for sites that are identified for housing development and urban regeneration projects

Process

18. Once identified as a potential sale candidate, a property is taken through a multi-stage ‘rationalisation’ process. The agreed process includes engagement with the council, council-controlled organisations (CCOs), the local board and mana whenua. This is followed by Panuku Board approval, engagement with local ward councillors and the Independent Māori Statutory Board, and finally, a Governing Body decision.

Under review

19. Properties currently under review in the Howick Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the Governing Body.

Property	Details
1 Ara Tai - Half Moon Bay Marina	Ground lease only. Panuku commenced the rationalisation process to evaluate future use options. The internal organisation-wide Expression of Interest phase commenced in June 2014. Panuku is awaiting confirmation by the lessee of its long term plans before progressing further.
16 Fencible Drive, Howick	Under review for future uses - potential to explore idea of developing hybrid commercial/community space including residential housing outcomes. Further engagement with the local board is dependent on Auckland Transport (AT) confirming transport infrastructure requirements for the property. The property is not available for leasing purposes.
34 Moore Street, Howick	Under review for potential disposal. Business case presented by local board for retention. Presented to Finance and Performance Committee in 2014. Further engagement with the local board has been scheduled for late 2018. Panuku have engaged a commercial leasing agent to liaise directly with potential commercial tenants.

Acquisitions and Disposals

20. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other service. These properties may be sold with or without contractual requirements for development.

Acquisitions

21. Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

22. Panuku purchased 12 properties for open space across Auckland in the 2017-18 financial year at a cost of $27 million, and bought seven properties for storm water use at a value of $4.2 million.

23. No properties were purchased in the Howick Local Board area during the reporting period.

Disposals

24. For the last six month period to the end of June 2018, the Panuku disposals team has sold eleven properties realising $6.35 million of unconditional net sales proceeds. The team’s 2017/18 disposals target was $8.0 million for the year and the team achieved $15.06m of unconditional net sale proceeds from 17 sales over the whole year. This target was part of Panuku’s overall disposals target of $100m, which includes the sale of development opportunities. The disposals target is agreed with the council and is reviewed on an annual basis.

25. No properties were sold in the Howick Local Board area.

Development

26. Panuku is contributing commercial input into approximately 50 region-wide council-driven renewal and housing supply initiatives.

27. Panuku works with partners and stakeholders over the course of a project. It also champions best practice project delivery, to achieve best value outcomes within defined cost, time and quality parameters.

28. Below is a high-level update on development activities in the Howick Local Board area:

29. Flat Bush School Road (Lot 1-5):

a) Lot 1: This site has been sold to Neil Construction who has created a 30 lot residential subdivision. A condition of sale required Council to undertake upgrading works to Flat Bush School Road. These works have now been completed. All that remains is for the 30 lots to be progressively built upon.

b) Lot 2: This land has been purchased by the Ministry of Education for the development of a primary school. The school is to open for the first school term of 2019.

c) Lot 3: This 6934m2 site has been sold unconditionally to a purchaser who intends to develop terraced housing. Settlement of the sale will take place in December 2019.

d) Lot 4: The Finance and Performance Committee have approved the area of Lot 4 being increased from 8850m2 to 14,093m2 and the enlarged site will now be sub-divided off the parent title and then sold on the open market by way of tender. An application for sub-divisional consent is currently being considered by Council regulatory. The sale of this land is not expected until late 2018.

e) Lot 5: The Finance and Performance Committee have approved the area of Lot 5 being increased from 29,738m2 to 55,742m2 and the enlarged site will now be sub-divided off the parent title. This sub-division cannot proceed until an adjoining land owner completes a legal road which will provide the required legal access to Lot 5. The vesting of this legal road is expected mid 2018 with a sale by way of public open tender programmed for late 2018.

30. Ormiston Town Centre – Development activity is underway of a number of residential blocks at Ormiston Town Centre. Panuku is working closely with Todd Property Group to develop the 20 hectare area. Construction of residential Blocks A & B is complete. Construction of the ‘Pak n Save’ supermarket on Block C is complete. Todd Property acquired Block E in June 2017 and is looking to progress the residential component on Block E and is making significant progress on leasing to a Medical Centre. Leasing continues for blocks F & J with negotiation for a potential construction contract continuing. It is anticipated construction will commence late August 2018 with enabling work on site to start in late July.

31. 66 Flat Bush School Road (Ormiston Residential Finger) – The 6.5 hectare site at 66 Flat Bush School Road has been classified as a Special Housing Area within Ormiston. A development agreement between Panuku and Todd Property Group was established in August 2016. Todd Property has received Resource and Building Consent for stage 1 (3.34 hectares) for the development of approximately 91 homes. Panuku sold the land associated with stage 1 to Todd Property in December 2017. Todd’s are looking to increase the numbers of houses in Stage One. This is still to be worked through with Panuku.

32. 2R Ti Rakau Drive, Pakuranga Plaza – As part of the potential Pakuranga Town Centre regeneration Auckland Council is working with Pakuranga Plaza owner GYP to review redevelopment opportunities for the site. GYP is currently evaluating their options after having resource consent for Stage 1A rejected by the Council (acting in its capacity as Regulator). GYP is looking to resubmit resource consent for a residential tower development in the northeast corner of the town centre and review their redevelopment options of the Mall within the existing building footprint. GYP is seeking Right of Way access over Council land to service vehicle access for the Apartment development. AT continues to investigate the construction of a bus station on part of the site along Ti Rakau Drive.

Ngā Mahi ā-Rohe / Regional Activities

33. Over the year, Panuku achieved key project milestones and performance results in our priority development locations. Panuku categorises three types of priority locations:

· Transform locations – Panuku ‘transforms’ locations by creating change through urban regeneration. Panuku leads the transformation of select parts of the Auckland region working alongside others and using the custodianship of land and planning expertise. The catalytic work Waterfront Auckland led at Wynyard Quarter is a great example of the transformation of urban locations

· Unlock locations – Panuku ‘unlocks’ development potential for others. By acting as a facilitator; using relationships to break down barriers and influence others, including the council family, to create development opportunities

· Support locations – Panuku plays a ‘support’ role to ensure council is making the most of what it already has. Intensification is a key driver in the Auckland Plan. Panuku will support housing demands by enabling development of council-owned land.

Transform locations

34. The Wynyard Quarter is undergoing rapid change both commercially and residentially, with thousands of Aucklanders using this space every week.
Panuku has partnered with Willis Bond to deliver a total of 500 homes in Wynyard Quarter over several stages, the first of which – Wynyard Central Pavilions – is now complete. This first stage of the new precinct offers a mix of 113 residencies comprising 25 free-stranding pavilions, 8 townhouses and 80 apartments with retail space on the ground floor. Willis Bond is also leading the delivery of 51 apartments at 132 Halsey, which is expected to be complete in Spring 2018. At the same time it is anticipated that works will begin on the second stage of Willis Bond’s residential development at 30 Madden Street with the construction of 90 apartments and six townhouses as well as ground floor retail. This residential construction is due to be completed by the end of 2020.
Precinct are due to commence construction on their next commercial building at 10 Madden Street in spring 2018, with an anticipated completion date towards the end of 2020. This seven level building will provide approximately 8,500m2 of commercial space including ground floor retail.
The east-west connection between Halsey and Daldy Streets, Tiramarama Way, was completed in June of this year, with the street opening on Friday 29 June 2018 receiving much positive feedback.
Negotiations are underway with Orams regarding the development of Site 18 (on the corner of Beaumont and Jellicoe Streets) for a marine refit facility and residential development.

35. Transform Manukau covers over 600 hectares and is the largest of the Panuku priority locations. The Auckland Plan sees Manukau as the commercial centre of southern Auckland, but the significant investment in transport and community amenities has not been matched by intensification of the adjacent land to provide more homes and jobs. The area contains over 6 hectares of undeveloped council land in the town centre that is suitable for residential and commercial development. There is also significant Crown land held by both Housing New Zealand Corporation (HNZC) and the Counties Manukau District Health Board (CMDHB) that can provide significant additional housing opportunities. Panuku is focusing on taking the development sites to market to test the appetite for private sector investment. Currently there is a 300 home development (Kotuitui Place) underway on the site referred to formerly as Barrowcliffe.
Panuku are also focusing on public realm projects in Manukau that will enhance the overall environment and livability of the area. Panuku is working closely with The Southern Initiative and ATEED to develop integrated actions to benefit the local community.

36. The Framework Plan to guide the Onehunga transformation on a similar scale to Wynyard Quarter and Manukau was approved in May 2018. The plan was completed involving significant consultation with the community. Panuku is leading the redevelopment of strategic council-owned land, and works in partnership with government and others, to deliver positive outcomes for the local community. The East-West link and proposed light rail, which affects the wharf and southern parts of the area, is currently being reassessed by the New Zealand Transport Agency (NZTA). Panuku is expecting amended plans later this year. Further refinement of the Framework Plan will occur once this reassessment can be reviewed. Working with the local board and key stakeholders, Panuku has advanced plans on the town centre and the Onehunga wharf precinct, including the purchase of the wharf from Ports of Auckland.

Unlock locations

37. In Takapuna, Auckland Council owns nearly four hectares of land focused around the Anzac Street carpark and the Gasometer site, extensive consultation on redevelopment of these sites is well underway

38. In Northcote, Panuku continues to build on the urban regeneration concepts outlined in the November 2016 Framework Plan, and have progressed engagement and co-design with HLC for the Awataha Greenway project and other key projects. The information kiosk continues to provide a ‘shop front’ for the community to walk in and ask questions. With the 2018 Long Term Plan (LTP) signed off by Council in late-June, Panuku is now able to commence implementation of year one projects including the Greenslade Reserve stormwater project.

39. At the Airfields, Hobsonville Point, six of the seven super-lots have now settled with AV Jennings. The remaining super-lot due is for settlement October 2018. Forty two housing units have been completed at the end of June 2018. In stage 2, the development by Avanda will result in 510 new dwellings. The tier 1 roads which are Wallace Road, Waka Moana Drive and Commanders Avenue are progressing well and are on target for practical completion in December 2018. The first housing development is anticipated to start in December 2018.

40. The council’s Planning Committee approved the over-arching plans to redevelop Old Papatoetoe in June. Construction on the Mall has been completed and Panuku are now focused on leasing the remaining tenancies. The supermarket construction is progressing; however it is possible this will not be completed by Christmas. Panuku are working closely with Foodstuffs on the new plaza space. A temporary food hub is proposed for the old netball clubrooms and this initiative is gaining traction.

The Panuku Board has now approved the Programme Business Case for Old Papatoetoe which details how new housing in the town centre will be enabled.

41. The overall plan for Henderson was approved in May 2017 by Governing Body. The 2018-2021 Unlock Henderson work programme was endorsed by the local board and approved by the Panuku board in June 2018. The vision for Henderson is for it to grow into an urban eco-centre. This vision will guide planning and development with an outcome towards ‘livable growth’ by creating a safe, attractive and vibrant mixed-use environment with a uniquely west Auckland identity.

42. The opportunity to revitalise Avondale has been given the green light in November 2017 with the approval of the over-arching plan for its regeneration by the Planning Committee. The vision for Avondale will be enabled through a number of key moves. Panuku will work closely with the local board and community to implement a retail strategy that attracts new businesses, increasing diversity of products and services. The train station, upgraded bus network and new cycleways offer great transport options and we will continue to strengthen connections between these activity hubs and the town. A focus for the regeneration of Avondale is working with developers to build quality residential neighbourhoods that offer a mix of housing types, including terraces and apartments.

43. Located within the Tāmaki Transformation area, Panmure town centre is well-located with excellent public transport links to the wider Auckland area. Panmure was chosen as a location for regeneration due to large areas of underused, council-owned land in the town centre that represents significant redevelopment opportunities. The project area covers 43ha and encompasses land owned by council, Tamaki Regeneration Company (TRC), the Crown and AT, who Panuku will work in partnership with to facilitate the staged transition of sites for development.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

44. This report is for the Howick Local Board’s information.

45. Panuku requests that all feedback and/or queries you have relating to a property in your local board area be directed in the first instance to localboard@developmentauckland.co.nz

Tauākī whakaaweawe Māori / Māori impact statement

46. Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here.

47. Māori make up 12 per cent of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50% of Māori in Tāmaki Makaurau under the age of 25 years. 5 per cent of the Māori population in the region are currently 65 years and over.

48. There are 19 Mana Whenua in the region, with 11 having indicated an interest in Panuku lead activities within the Howick Local Board area.

49. Māori make up 5 percent of the Howick Local Board population, and there are two marae located within the local board area.

50. Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

51. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Sven Mol - Corporate Affairs Advisor, Panuku Development Auckland

Authorisers

Helga Sonier - Senior Engagement Advisor, Panuku Development Auckland

Nina Siers - Relationship Manager

No.	Title	Page
a ⇩	Locality Plan	71
b ⇩	Scheme Plan	73

No.	Title	Page
a ⇩	Parks Consents Memo 110 Cryers Road	83
b ⇩	Photos and plans of landscaping	85

Howick Local Board

20 August 2018

Quarterly Performance Report

File No.: CP2018/14622

Te take mō te pūrongo / Purpose of the report

1. To provide the Howick Local Board with an integrated report for quarter four, 1 April to 30 June, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for the Howick Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. 61 per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. 44 activities were undelivered, cancelled, put on hold or deferred and 21 multi-year projects/activities have not progressed as expected during 2017/2018.

4. Key highlights for quarter four include:

· The Arts Out East festival was delivered in quarter 4.

· Entries for the Estuary Art and Ecology Prize closed in quarter 4, with over 50 entries received, and 20 selected as finalists.

· Gene Now Financial Literacy Trust delivered 21 workshops on waste reduction in quarter 4.

5. Key activity achievements from the 2017/2018 work programme include:

· Boat ramp at Howick Beach renewed

· 10-15 kilometre network of shared paths along the edge of the Tamaki Inlet which links to the Rotary Walkway. 80 per cent completed with planting taking place July/August.

· Robin Brooke Park, Bucklands Beach and Megan Park playspace & equipment renewal completed

· Howick Tourism Plan – East Auckland Tourism launched including new website and logo.

· Howick weed management programme at Manegemangeroa/Hayley Lane reserve and Musick Point.

· Small building sites ambassador program completed Feb 2018

6. Key activities not delivered / not progressed as expected include:

· Develop dog park – cancelled due to significant site constraints and public access issues

· Addressing erosion – draft planning and investigation report to address coastal erosion issues at 4 priority beaches put on hold to focus on response to damage caused by January 2018 storms (Mellons Bay and Cockle Bay)

· Develop walkway at Buckland Beach – put on hold pending AT one-way system feasibility study

· Panmure Bridge to Highbrook walkway – project deferred to new year due to delays caused by bad weather.

7. The 2017/2018 financial performance report is attached. There are some points for the board to note:

· The overall operational net cost of service was $20.0m, a variance of $612,000 above budget. The main driver for this variance is related to parks maintenance costs and lower revenue from Howick Leisure Kauri Kids Centre.

· Capital investment for the year was high with $14.1m spent compared with a budget of $16.9m. The majority of the spend for the year has been in the Parks and Leisure area, with ongoing development of Barry Curtis Park, the splash pad at Lloyd Elsmore and Lloyd Elsmore Leisure Centre renewal seeing significant investment.

8. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in Draft Annual Report 2017/2018. / The results are included as a separate agenda item entitled “Draft Annual Report 2017/2018 – Local Board report”.

Ngā tūtohunga / Recommendation/s

That the Howick Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

9. The Howick Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 15 May 2017

· Parks, Sport and Recreation; approved on 19 June 2017

· Libraries and Information; approved on 19 June 2017

· Community Facilities: Build Maintain Renew; approved on 19 June 2017

· Community Leases; approved on 19 June 2017

· Infrastructure and Environmental Services; approved on 19 June 2017

· Local Economic Development; approved on 19 June 2017

Tātaritanga me ngā tohutohu / Analysis and advice

10. The key achievements to report from the quarter four period include:

· The Arts Out East festival was delivered in quarter 4.

· Entries for the Estuary Art and Ecology Prize closed in quarter 4, with over 50 entries received, and 20 selected as finalists.

· Gene Now Financial Literacy Trust delivered 21 workshops on waste reduction in quarter 4.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. The snapshot (attachment A), shows overall performance against the Howick Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (attachment B).

12. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

13. 61 per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. 44 activities were undelivered, cancelled, put on hold or deferred.

Table 1: End of year Local Board Work Programmes Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On Hold, Deferred	Cancelled*	Not delivered	Activity Status (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	1	0	0	0	38	0	97%
PSR	1	2	0	2	7	3	67%
Libraries	0	0	0	0	10	0	100%
CF	22	3	0	18	22	5	39%
Leases	13	2	0	1	8	0	33%
I&ES	0	0	0	0	5	1	100%
P&P	0	0	0	0	2	0	100%
ATEED	37	7	0	21	92	9	61%
TOTAL	1	0	0	0	38	0	97%

*Note: During the delivery of the work programmes some activities have been combined together for efficiency of delivery. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly update (Attachment B). The remaining of the combined activities are identified as cancelled with an amber RAG status to differentiate from other cancelled activities and are not included in the overall delivery performance figures or the snapshot (Attachment A).

Key activity achievements from the 2017/2018 work programme

14. The key achievements in the delivery of the local board work programmes for 2017/2018 include:

· Boat ramp at Howick Beach renewed

· 10-15 kilometre network of shared paths along the edge of the Tamaki Inlet which links to the Rotary Walkway. 80% completed with planting taking place July/August.

· Robin Brooke Park, Bucklands Beach and Megan Park playspace & equipment renewal completed

· Howick Tourism Plan – East Auckland Tourism launched including new website and logo.

· Howick weed management programme at Manegemangeroa/Hayley Lane reserve and Musick Point.

· Small building sites ambassador program completed Feb 2018

Overview of work programme achievement by department

Arts, Community and Events work programme

15. The percentage of Arts, Community and Events work programme activities delivered is 97%. There are no activities that are Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

Build capacity: Youth participation in council decision making and youth-led initiatives

Red

Deferred

$30,000 remained unspent as at the end of Q4 due to the unexpected time it took staff to identify and precure an appropriate provider. Staff are awaiting confirmation that the budget is available in FY19. The Howick Youth Council completed and presented their work plan to local board. In line with this plan, the youth council, organised a youth summit that had over 80 students from across the schools in Howick. This is the first time that the youth council have organised and facilitated a summit on their own. They also organised a beach clean-up day and a dog walking event. The youth council are receiving capacity building support for project management and to design a youth survey. The youth spaces project provider has been confirmed, their contract has been signed and the work will begin end of June.

Parks, Sport and Recreation work programme

16. The percentage of Parks, Sport and Recreation work programme activities delivered is 67 per cent. There are no activities that are Red / ‘Not delivered’ and 2 activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed in the following table.

Activity name	RAG status	Activity status	Explanation and mitigation
Howick: Addressing Erosion	Red	On Hold	On Hold - to focus on response to damage caused by the January storms. The draft planning and investigation report to address coastal erosion issues at four high priority beaches (Eastern Beach, Cockle Bay, Bucklands and Little Bucklands beaches) was put on hold while staff focused on the response to the January 2018 storm damage at Cockle Bay and Mellons Bay and undertook a sand transfer (of 2000m3) at Eastern Beach (completed May 2018). A workshop will be held in Q1 to discuss the draft planning and investigation report.
HW: Parks, Sport and Recreation Response Programme 2017-2018	Red	Cancelled	Activity cancelled and budget reallocated.
Mangemangeroa Reserve: Service review and planning	Red	Deferred	Further geotechnical investigations are required to inform future pathway development locations to avoid landslips and reduce operational expenditure on pathway maintenance. A consultation event was held in April 2018 with the Friends of Mangemangeroa Reserve to capture feedback on the draft concept plan for the park.
HW: Creating a Māori identity	Red	Cancelled	The Howick Local Board have indicated that this project is not a priority for them at this time and they do not wish to continue. The local board withdrew from this project due to a misalignment of the project scope from what the LB originally understood was the intent and purpose. They have requested that funding be reallocated to other local board initiatives.
Howick: Leisure facilities operation programme FY17/18	Amber	In Progress	Howick Leisure Fitness & Recreation continues to produce positive results in membership and activation numbers and financials. Kauri Kids has had a drop in occupancy which is having a negative effect of Howick Leisure Centre’s bottom line. Lloyd Elsmore. Despite unfavourable statistics for active visits and net position v LYTD, Lloyd Elsmore is tracking well considering it was closed for refurbishment during Q1, and the new operating platform has not captured all facility visits.-
Howick: Facility Partnership Fund 2017/18 (HW)	Amber	In Progress	The report was finalised in early July. A workshop will be arranged with the local board in Q1 2018 to consider the allocation of the Facility Partnership Fund. The updated Howick Sport and Active Recreation Facility Plan will guide the recommendations on the allocation of the Facility Partnership Fund. Following the workshop, a report will be presented, recommending the allocation of funds.

Libraries and Information work programme

17. The percentage of Libraries and Information work programme activities delivered is 100%. There are no activities that are Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected).

Community Facilities: Build Maintain Renew work programme

18. The percentage of Community Facilities: Build Maintain Renew work programme activities delivered is 39%. There are no activities that are Red / ‘Not delivered’ and 18 activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
24R William Roberts Rd, Pakuranga - redecorate interior	Red	Deferred	Will need to be carried forward into first quarter of financial year 19.Current status: Lack of response to initial tender required this job to be sent out for pricing again. Quotes have been received for work and negotiations are underway. Next steps: Receive final quote and assess the budget. Award if appropriate and the budget is sufficient.
690 Pakuranga Highway, Highland Park - replace fence and gate	Red	Deferred	Delayed due to re-tender of physical works package. Works to be completed in first quarter of financial year 2018/2019. Current status: Physical works have been delayed due to having to be re-tendered. This is currently in progress and will be completed by the end of June. Next steps: Complete any negotiations and award works contract.
Howick - renew park structures 2017-18 & 2018-19	Red	deferred	Staff changes have delayed the delivery of this work. Current status: Condition assessments have now been completed on Corta Bella Place, Galloway Park, Glenlea Park, Highland Park, Murphys Bush Reserve and Springs Road Reserve. Next steps: Scope of work will be defined with relevant consultants and budget estimates prepared to assess against approved funding. Work is estimated to be completed by end of September 2018 but this will be confirmed once scoping is complete.
Ormiston College - new hockey turf with lights	Red	Cancelled	Project has been cancelled as it is not yet a project. If a new hockey turf is to be constructed at Ormiston College funding will be provided as a grant to the trust responsible for constructing the project. Current status: Project cancelled. Next steps: New project will be created if this is confirmed in subsequent years.
Pakuranga Recreation and Youth Centre - replace lounge sliding doors	Red	Deferred	Will need to be carried forward into first quarter of financial year 2019. Current status: Due to a lack of response to the initial tender this will need to be re-sent for pricing. As part of the negotiations with a neighbour and changes to the resource consent the final section of the wall will now only be completed at the end of November 2018. The design for this section is currently being updated. Building consent and physical works will follow from that. Next steps: Approach a new supplier and obtain pricing. Fast track the subsequent installation works.
Howick - develop dog park	Red	Cancelled	Project cancelled. Current status: Project cancelled as this has been revoked under resolution HW/2018/8.
Bucklands Beach - develop walkway	Red	On Hold	Project is on hold. The development of the walkway options cannot proceed before Auckland Transport one-way system plans and consultation complete. Current status: Project is on hold following Auckland Transport's one-way system feasibility study. Discussion is required with local board on how they wish to proceed with development of walkway. Next steps: Workshop project with local board.
Burswood Park - install bollards	Red		Weather and ground conditions may delay installation Current status: Works to be completed late June, weather dependent. Next steps: These works will be undertaken in line with the Burswood (Tamaki estuary) walkway
Fencible Walk Park - install chess table	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: During the scheduling of the production and installation of the chess table; a discussion with the supplier found that during a recent large scale restructure and clean out of their main facility they unfortunately included the mistaken disposal of moulds required to produce the concrete chess table. CF have since been working on an alternative chess table option to present back to the local board that could still be delivered within the original budget set, given the casting of new moulds would be too cost prohibitive. Next steps: Local board approval of the revised design is pending a workshop on 3 July 2018. Once approval has been given the steel inset could be produced and the table installed.
Save the Children Shop - Make fit for purpose	Red	On Hold	The works were placed on hold due to local board making a decision on the space. Current status: Project has been placed on hold. Next steps: The project will be re-scoped once the new leaseholder is confirmed.
Uxbridge Arts and Culture Centre - install acoustic panels and air conditioning system	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: There were delays with staff leaving council, however the project is now in delivery phase. The main contractor is pricing for improvement of the entranceway. Next steps: Once pricing is confirmed, the physical works can then be scheduled and executed accordingly, in consultation with the centre manager.
Bucklands Beach - install fishing line bins	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current Status: The fishing line bins are ready to be installed. Currently working through the required signage/stickers on the bins with operations. Next step: Expected installation early July, with the required signage.
Compass Pt Reserve - install fence	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: This project needs a new fence installed so people do not use the area where the ground is unstable and unsafe. The area for the fence has been identified and a specification and quotation has been received and is within budget parameters. Next steps: Project will now move to delivery phase.
Pohutukawa Avenue Esplanade Reserve - install stairs	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: Initial inspections were completed, procurement of structural engineer has commenced. Next steps: Complete procurement of structural engineer. Conduct site survey.
Shelly Park Reserve - install retaining wall	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: Geotechnical team is currently scoping this work which will carry over into next financial year 2019. Initial survey and investigation have been done which has revealed the soil nails solution may not be the best option. Further development of the best option is underway with the consultant. Next steps: Once investigation is completed, design will commence and a budget estimate will be done.
Howick: Tree and green asset planting programme FY17/18	Red	Deferred	From Q3 commentary: Seeking clarification on what this project envisaged i.e is it the suburb of Huntington Park being referenced or the park itself that does not seem big enough to support such level of planting
Eastern Beach - renew playspace	Red	Deferred	Project construction works delayed due to contractor resourcing issues. Current status: Physical works are programmed to start in early July 2018. Start of works has been delayed due to contractor resourcing issues. Next steps: Complete physical works by end of September 2018.
Glenlea Park - renew assets	Red	Deferred	Remaining physical works will be undertaken in early financial year 2019 due to identified condition of retaining wall. Current status: There are two key structures being addressed. The first is a low retaining wall around the large specimen trees at the main entrance from Matthews Road. Works to secure this asset are now completed. The second key structure is the barrier which runs along the top of the retaining wall parallel to Matthews Road. Consideration needs to be given to the retaining wall itself to see if it requires any attention at the same time. Previous assessments have given the structure a life span of five years. A consultant has been engaged to provide a cost proposal for replacing the deteriorating retaining wall at the same time as the safety barrier. Next steps: Determine if the second retaining wall requires any attention at the same time as the barrier is repaired. If it does then the budget needs to be reviewed to ensure funding is available to complete this. Proceed with procurement based on the outcome of the asset and budget review.
Howick - renew toilets FY17-19	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: The design for the Farm Cove Reserve toilet block has been reviewed by the local board. The specifications are currently being finalised so the work can go out to tender for a contractor. The Mellons Bay toilet block design has been reviewed by the board and they have requested that Auckland Council further investigate the option of renewing the existing structure instead of replacing it. This alternative is currently being prepared by the engineer and architect on the project. Next steps: Procure a contractor to carry out the works at Farm Cove Reserve.
Marine Parade Esp - renew structure and furniture	Red	Deferred	Delay due to consenting issues. Current status: Tree resource consent has been approved. In approving the tree consent additional resource consent criteria were identified due to the location of the works within the coastal environment and a sensitive ecological area. Next steps: Obtain land use resource consent and procure a contractor. Due to the location of the works within the coastal environment and topography, the works need to be undertaken outside of the winter months.
Panmure Bridge to Highbrook - develop walkway	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: Due to bad weather the project encountered delay. Some minor works are underway. Next steps: Project close out.
Flatbush Playspace Development	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: There has been a delay during detail design stage. The playground layout is the same accept it has been rotated 90 degrees due to fit with the new pathway that has been constructed recently. Next steps: Tender documentation to be released for physical work.
Tamaki Bay Drive Reserve - renewal	Red	Cancelled	Project has been cancelled and funding has been used for other prioritised coastal projects. Current status: This project was cancelled with advice from the coastal team as they would like to observe this further and use this funding for other prioritised coastal projects.
Howick - renew play space FY17	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: The fitness equipment for Farm Cove Reserve has been installed. The design for the Blundell Reserve playground has been approved by the local board and the work is currently out to tender. The basketball hoop and pole for Howick Domain has been procured and will be installed by the end of June 2018. Next steps: Award the contract for the Blundell Reserve playground and set a date for the installation. This is scheduled to be delivered in June, but may not finish until July.
Greenmount Development - develop public access	Amber	In Progress	Awaiting Landfill Operator's completion of site works to meet their resource consent requirements prior to handover to community facilities for development. A multi-year project. Current status: Landfill closure plan still being negotiated between landfill operator and council Closed Landfill team. Land now expected to be vested in 2020. Additionally, the Closed Landfill team have advised that on handover the land will require further testing and it may be some time beyond this before public are able to access the site. It is possible that preliminary development such as revegetation could start from 2020 onwards. Next steps: Commence detailed design, consenting and revegetation following site handover to council subject to Closed Landfill approvals.
Howick - FY18 renew libraries furniture, fittings and equipment	Amber	In Progress	A multi-year project, progress slower than anticipated. Current status: Currently out to tender for an architect for the project. Next steps: Develop a preliminary design and take it to the local board for review.
Howick - renew park paths and culverts 2017-18	Amber	In Progress	A multi-year project, progress slower than anticipated. Delays due to reviewing the potential walkway surface options between aggregate and concrete and assessing potential renewals and maintenance cost between the two treatments. Current status: Scoping of track condition is completed, contract for the worst effected areas ready for tender mid-July 2018. Next steps: Award works for August start.
Mangemangeroa and Pt View - renew walkway and car park	Amber	In Progress	A multi-year project, progress slower than anticipated. Current status: Physical works have started, track from carpark to main track complete, progressing remediating slips for access. Next steps: Move material for slip works onto track, work through track repairs as weather allows.
Ti Rakau Park - renew playground	Amber	In Progress	A multi-year project, progress slower than anticipated. Current status: Consultation with park stakeholders and site investigations have been completed. Preliminary concept design is underway. Next steps: Seek stakeholder feedback on preliminary design
Glen House - renew heating and windows	Amber	Cancelled	Project bundled and completed under different projects for Glen House. Current status: This project is cancelled as all works were completed under other projects for Glen House.
Howick LDI - Heritage - install interpretative signage	Amber	In Progress	Current status: Design work undertaken externally. Next steps: Internal review to confirm design acceptability.
Shelly Park - stablise cliff with soil nails (Shelly Park Cruising Club)	Amber	In Progress	A multi-year project, progress slower than anticipated. Current status: Initial site assessment and report has been completed and ground investigations and site survey are currently being undertaken. Next steps: Commence detailed design once ground investigation is complete.
Howick Beach - install gabion wall at entrance - 1 Marine Parade	Amber	In Progress	A multi-year project, progress slower than anticipated. Current status: Design in progress, likely to be completed in July 2018. Next steps: Complete design then issue to contractor for pricing. Construction likely to commence in September, subject to agreement from owners of buried services.
Point View Reserve - replace retaining wall	Amber	In Progress	A multi-year project, progress slower than anticipated. Current status: Ground investigation works, and survey are underway, and it is estimated to be completed in mid-July. Next steps: Design is estimated to be completed in late July. This project will be amalgamated with other retaining wall projects for tender, tender process will commence in August. It is anticipated that all construction works will be completed in late November 2018.
Sportsfield Turf Farming	Amber	In Progress	A multi-year project, progress slower than anticipated. Current status: Turf has been removed for Madills Farm project. Next steps: Reinstate areas where turf was removed.
Cascade Walkway renewals	Amber	In Progress	Delay due to due to scope clarifications. A multi-year project. Current status: A contractor is being procured to carry out pavement and structure renewal works identified for the 2017/2018 year. Next steps: Carry out the footpath pavement renewal works and structure repairs as scoped by 30 June 2018 and scope footpath pavement renewal locations for 2018/2019 works.
Flat Bush - develop walkway and cycleway paths	Amber	In Progress	A multi-year project, progress slower than anticipated. Current status: Current joint efforts are underway for a cycleway bridge connection at 242-256 Flat Bush School Road. This is another section in the network scheme for the Howick Greenways Plan. Next steps: Council staff are coordinating this bridge effort and will be looking for final acceptance with local board before October 2018.
Flat Bush - develop multi-purpose facility	Amber	In Progress	Delays due to alignment with the property developer's timelines may occur. On-going liaison with Panuku and the property developer to occur. Scope rationalisation has taken place to determine the bare minimum adequate scope to enable delivery within current budget. A multi-year project. Current status: Strategic assessment due to be handed over to Community Facilities to allow procurement for design services. Next steps: Review consultant's contracts and reactivate or begin procurement for new professional services contract.
Howick Recreation Centre - comprehensive renewal	Amber	In Progress	A multi-year project, progress slower than anticipated. Current status: An asbestos and seismic survey of the building is being undertaken. Next steps: Go to tender for professional services for a design for the roof and air conditioning system replacements.
Lloyd Elsmore Park Leisure Centre - comprehensive renewal	Amber	In Progress	A multi-year project, progress slower than anticipated. Current status: Some minor physical works are underway. Next steps: Project close out.
Murphys Bush Reserve - develop park	Amber	Cancelled	Project was merged with another activity line; Ostrich Farm - sand slits, drainage, irrigation and Murphys Bush Reserve - design and consent. Please refer to SharePoint ID #2550 for commentary details. Current status: This project record is cancelled and merged with Ostrich Farm sports park development. The masterplan for Ostrich Farm will consider the neighbouring development at Murphys Bush Reserve, in terms of parking and access ways.
Ostrich Farm - sand slits, drainage and irrigation - design and consent	Amber	In Progress	Timing of works may be impacted relating to surrounding developments and release of infrastructure. A multi-year project. Current status: Staff are reviewing contamination records and coordinating with Panuku for adjacent housing installations. Next steps: Await results of contamination research and finalise scope of work. This will be taken to the market to secure a consultant for design work.
Pakuranga Sailing Club renewal	Amber	In Progress	A multi-year project, progress slower than anticipated. Current status: Environmental and engineering consultant has provided condition assessment and options report. They are currently finalising conceptual drawings including steps, ramp and outfalls which will provide a clear understanding of the recommended options which will then be presented to the local board for their consideration and approval. Next steps: Engineering consultants will be engaged to commence design solution on preferred option.
Barry Curtis Park - implement Master Plan	Amber	In Progress	A multi-year project, progress slower than anticipated. 1. John Walker Promenade along Chapel road - Southern end. Current status: Physical works underway. Next steps: Works planned to complete August 2018.2. Flat Bush School Road - Sport fields toilet and change rooms pavilion. Current status: Building completed, practical completion certificate issued March 2018, outside plaza area landscape works started early March 2018. Next steps: Outside plaza area landscape works planned to complete by August 2018.3. Southern John Walker Promenade Development along Link Road / Stancombe Road and bridge. Current status: Detail design works in progress with Auckland Transport. Next steps: Finalise physical works resource consent documents with Auckland Transport. Update from Auckland Transport that construction to start October 2018. 4. Sport fields, Park Road and main walkways lighting. Current status: Lighting installation works underway, sport fields number five and six installation completed May 2018. Next steps: Complete lighting installation of Park Road and walkways July 2018. 5. Road berm path along Flat Bush School Road (incorporated with carpark development along Flat Bush School Road. Current status: Finalise alignment and undertake construction. Next steps: Complete path installation planned with carpark construction works to start September 2018. 6. Carpark development along Flat Bush School Road. Current status: Developed design underway. Next steps: Physical works planned to be completed by March 2019.
Eastern Beach - install drinking fountains	Amber	Cancelled	Project bundled with project SharePoint ID 253 Current status: Work being delivered as part of another project. SharePoint ID 2530 (Eastern Beach - renew playspace).

Community Leases work programme

19. The percentage of Community Leases work programme activities delivered is 33%. There are no activities that are Red / ‘Not delivered’ and 1 activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Eastgate Community Trust	Red	Deferred	This item has been deferred to the 2018/2019 work programme for further review and workshop with the board regarding the trust's activities. It has been found that the activities of the trust do not align with the land status. This will be discussed at a workshop with the local board in the next financial year.
Glen House Society Inc	Red	Deferred	The previous lease agreement only expired 31 March 2018, and the new lease application was submitted in May 2018. Therefore, assessment of the application for a new lease will be carried over to the 2018/2019 work programme. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made A lease application pack was sent to the Glenhouse Society on 28 March 2018. The completed lease application was returned on 1 May 2018. A community outcomes plan will be finalised and a site visit organised in quarter four. This item will be deferred to the 2018/2019 work programme. A workshop with the local board on the lease terms, and a report to be presented at a business meeting will occur in quarter one and two of the next financial year.
Howick Local Board Accommodation Project	Red	Cancelled	Plans for this project will not be finalised in the next couple of years. The project will be reconsidered in the future after the plans have been finalised.
Howick Men’s Shed Project	Red	Cancelled	There are no community lease buildings that are suitable or available at present. The Men's Shed is continuing to search for premises to operate their activities from.
Howick Brass Inc	Red	Deferred	This item will be deferred to the 2018/2019 work programme due to renewals scheduled for the building. Options for a new lease will be discussed with the local board at the workshop in June.
Howick Children’s & Youth Theatre	Red	Deferred	Maintenance work is to be done on the building. Once maintenance work is complete, a report will be drafted and the proposed leasing terms workshopped with the local board. The report for the proposed lease will then be presented at a business meeting. This item will be deferred to the 2018/2019 work programme due to maintenance concerns that are currently being attended to.
Howick Sailing Club Inc.	Red	Deferred	The proposed new lease and lease terms are currently going through iwi engagement. Submissions close on 5 June 2018. This item will continue to be processed in the next financial year and will be deferred to the 2018/2019 work programme. Awaiting the club to confirm the final community outcomes plan and any works proposed that may require landowner approval. A report will be drafted and presented to the board after this.
Howick Sub-centre of the St John Ambulance Association	Red	Deferred	The report will be presented in the Howick Local Board business meeting in July. The final resolution will be issued in quarter one of the next financial year, and will be deferred to the 18/19 work programme. Terms of the proposed lease have been workshopped with the local board in May 2018. A report recommending a new lease will be presented at the July business meeting. This item will be deferred to the 18/19 work programme.
Lions Club of Howick Inc.	Red	Deferred	This item will be deferred to the 2018/2019 work programme. Options for the new lease will be workshopped with the local board at the June workshop.
Meadowlands Multi-sport and Community Trust.Meadowland Park 41R Meadowland Drive	Red	Deferred	This item will continue to be processed in the next financial year and will be deferred to the 2018/2019 work programme. A site meeting has been organised with the tenant for 17 May 2018. Once completed, a Community Outcomes Plan will be discussed and finalised with the tenant before the completion of quarter four. The process after that, involving a workshop with the local board on the lease terms, iwi engagement and a report to be presented at a local board business meeting, will be carried over into the next financial year.
Pakuranga Athletics Club	Red	Deferred	Lease does not expire until 31 May 2020. This item will be deferred to FY 2019/2020.
Pakuranga Bowling Club	Red	Deferred	Lease does not expire until 2020. This item will be deferred to financial year 2019/2020.
Revill’s Boxing Gym	Red	Deferred	Information is still pending from Revills Boxing Gym. This was followed up in May 2018 and the matter has been forwarded on to other committee members of the gym to attend to. This item will be deferred to the 2018/2019 work programme as the report needs to be finalised and presented to the local board once all information is received.
The Scout Association of NZ – Cockle Bay	Red	Deferred	Throughout the course of the 2017/2018 work programme year more demanding issues have taken priority in the Howick Local Board area. As a result, this lease proposal will be deferred to the 2018/2019 work programme. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made. A community outcomes plan will be negotiated with scouts quarter one and two of the next financial year.
The Scout Association of NZ – Minerva	Red	Deferred	Throughout the course of the 2017/2018 work programme year more demanding issues have taken priority in the Howick Local Board area. As a result, this lease proposal will be deferred to the 2018/2019 work programme. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made. A Community Outcomes Plan will be drafted and finalised in quarter one and two of the next financial year.
NZ Association of Citizen's Advice Bureau Pakuranga (Northern Region)	Amber	In Progress	Citizens Advice Bureau have responded with suggested changes to the original draft lease. Officers will work with legal advisors to review these changes to prepare a deed for final review and execution.

Infrastructure and Environment Services work programme

20. The percentage of Infrastructure and Environment Services work programme activities delivered is 100 per cent There are no activities that are Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected).

Local Economic Development work programme

21. The percentage of Local Economic Development work programme activities delivered is 100 per cent. There are no activities that are Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below.

Deferred activities

22. As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year (total $705,000):

· Facility Partnership Fund - $600,00

· Howick Pride of Place (Tamaki River Festival) - $25,000

· Green assets - $39,000

· Build capacity: youth participation in council decision making and youth-led initiatives - $30,000

· Community Safety Initiatives - $11,000

23. Undelivered Capex funded activities will be brought to the board by Community Facilities as part of their annual Capex carry forward process.

Financial performance

24. The Howick Local Board’s net cost of service for the year was $20.0m against a revised budget of $19.4m.

25. Total operating revenue as expected was below budget with a variance of $276,000. The lower revenue was mainly due to lower revenue from Howick Leisure’s Early Childhood Education.

26. Asset based services expenditure was well above budget, the main driver for the overall variance was related to parks and facility maintenance costs. A reallocation of budgets between all local boards is required and now that baseline costs have been established this financial year they will be factored into the revised budgets for 2019.

27. Locally driven initiative (LDI) expenditure for the year was $$859,000 below budget. Most projects were delivered in the year and projects that are still in train will be completed next financial year. The board approved $705,000 of their LDI budget to be carried forward.

28. Capital investment for the year was high with $14.1m spent compared with a budget of $16.9m. Projects completed in the quarter include Burswood Park footpath, playground and drainage renewal and Megan Park playspace renewal.

Key performance indicators

29. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in Draft Annual Report 2017/2018.

Tauākī whakaaweawe Māori / Māori impact statement

30. This report informs the Howick Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

Ngā ritenga ā-pūtea / Financial implications

31. This report is provided to enable the Howick Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Howick Local Board receiving this report.

Ngā raru tūpono / Risks

32. Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

33. The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Howick Q4 Snapshot	101
b ⇩	Howick Q4 Update	103
c ⇩	Howick Quarterly Performance Report June 2018	138

Ngā kaihaina / Signatories

Author	Ian Milnes - Senior Local Board Advisor Howick
Authoriser	Nina Siers - Relationship Manager

Chairperson	David Collings
Deputy Chairperson	Katrina Bungard
Members	Garry Boles
	Jim Donald, JP
	John Spiller
	Mike Turinsky
	Adele White
	Bob Wichman
	Peter Young, JP

Preference	Proposed New Road Name	Meaning
Preferred Name	Rangaranga Lane	“Small hill”
First Alternative	Murray Ball Lane	The New Zealand cartoonist who wrote Footrot Flats (passed away in 2017).
Second Alternative	Bushy Knoll Lane	Suggested due to the existing covenanted bush in the surrounding area and a knoll is a small hill.

What	From	To	When
All urban and rural berm mowing and weed management	Auckland Transport	Community Facilities	1 April 2019
‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying	Auckland Transport and Waste Solutions	Community Facilities	1 July 2019

	Section	Description
a)	Local Board area demographics	A demographic profile of the area (originally presented in Local Board Plans).
b)	Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local Board group photo	A group photo of the Local Board.
d)	Local Flavour	A profile of either an outstanding resident, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

No.	Title	Page
a ⇩	Workshop record 10 July 2018	155
b ⇩	Workshop record 12 July 2018	157
c ⇩	Workshop record 19 July 2018	159
d ⇩	Workshop record 24 July 2018	161
e ⇩	Workshop record 26 July 2018	163
f ⇩	Workshop record 31 July 2018	165

Author	Vilecea Naidoo - Democracy Advisor
Authoriser	Nina Siers - Relationship Manager