Agenda of Kaipātiki Local Board

No.	Title	Page
⇩A	Auckland Transport August 2018 Monthly Update Report	13
⇩B	Attachment A – Local Board Transport Capital Fund List	19
⇩C	Attachment B - Auckland Transport Code of Practise (ATCOP)	21
⇩D	Attachment C – AT Quarterly Report on Activities	23
⇩E	Attachment D – Travelwise School Activities	37
⇩F	Attachment E - Auckland Transport's Road Safety and Speed Management programme for Kaipātiki Local Board 2018-21	39

No.	Title	Page
a ⇩	Community Facilities Trust Q4 Report	55

No.	Title	Page
a ⇩	Glenfield Community Centre Q4 Report 2017-2018	69
b ⇩	Kaipātiki Youth Development Trust Q4 Report 2017-2018	77
c ⇩	Birkdale Beach Haven Community Project Inc Q4 Report 2017-2018	83
d ⇩	Bayview Community Centre Q4 Report 2017-2018	85
e ⇩	Highbury House Q4 Report 2017-2018	87

Kaipātiki Local Board

15 August 2018

Auckland Council’s Quarter Four and Year End Performance Report 2017/2018: Kaipātiki Local Board

File No.: CP2018/13526

Te take mō te pūrongo / Purpose of the report

1. To provide the Kaipātiki Local Board with an integrated report for quarter four, 1 April to 30 June 2018, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for the Kaipātiki Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. 54 per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. 59 activities were undelivered, cancelled, put on hold or deferred and 29 multi-year projects/activities have not progressed as expected during 2017/2018. The snapshot (refer Attachment A), shows overall performance against the Kaipātiki Local Board’s agreed 2017/2018 work programmes.

4. Operating departments have provided a quarterly update against their work programme delivery (refer Attachment B). Key highlights for quarter four include:

· delivery of three local ANZAC Day commemorations;

· commencement of the Birkenhead Mainstreet upgrade, stage 2;

· establishment of a community steering group to progress the relocation and repair of Larking’s boat;

· completion of the playground renewal at Tui Park, Beach Haven; and

· replacement of the roof on the Marlborough Park Hall.

5. Key activity achievements from the 2017/2018 work programme include:

· completion of stage one physical works at 136 Birkdale Road including natural playspace, carpark reorientation, entrance and central plaza;

· completion of the Birkenhead War Memorial skate park;

· receiving the Uruamo Maranga Ake Marae Committee feasibility study and providing approval to continue to the next stage of development; and

· ongoing volunteer group activity carrying out ecological restoration and environmental programmes in local parks.

6. Key activities not delivered / not progressed as expected include:

· Birkenhead War Memorial Reserve renewal works are on hold due to the impending masterplan;

· a number of lease negotiations were deferred into the 2018/19 work programme due to some complex leasing matters, as well as resourcing and operational challenges; and

· parks playspace and sunsmart audits took longer to complete than expected, and will be presented to the local board in quarter one 2018/2019.

7. The overall operational net cost of service was $13.0m, a variance of $2.3m above budget. The main driver for this variance is related to parks maintenance costs and lower revenue from both leisure centres and early childhood education centres. Capital invested to date is $7.6m, or 62% of the annual budget. There are some points for the local board to note:

· The board approved $85k of the Locally Driven Initiatives (LDI) operating fund to be deferred to next financial year for projects yet to be completed. These projects will be reflected in the work programmes and revised budget for 2018/19.

· Despite maintenance issues that have impacted the leisure centres, membership numbers have remained constant overall when compared with the previous year.

· Further financial information is contained in Attachment C.

8. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in previous quarterly performance reports. These are excluded this quarter as they will be presented to the local board in the draft Annual Report 2017/2018.The results are included as a separate agenda item entitled “Draft Annual Report 2017/2018”.

Ngā tūtohunga / Recommendation/s

That the Kaipātiki Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

9. The Kaipātiki Local Board has an approved 2017/2018 work programme for the following operating departments:

· Infrastructure and Environmental Services; approved on 21 June 2017 (resolution number KT/2017/73);

· Libraries and Information; approved on 21 June 2017 (resolution number KT/2017/74);

· Parks, Sport and Recreation; approved on 21 June 2017 (resolution number KT/2017/75);

· Community Facilities: Build Maintain Renew, and Community Leases; approved on 19 July 2017 (resolution number KT/2017/90);

· Arts, Community and Events; approved on 19 July 2017 (resolution number KT/2017/91); and

· Local Economic Development; approved on 19 July 2017 (resolution number KT/2017/92).

Tātaritanga me ngā tohutohu / Analysis and advice

Key highlights for quarter four

10. The key achievements to report from the quarter four period include:

Activity name	RAG status	Activity status	Quarter 4 update
Anzac Services - Kaipātiki	Green	Completed	Anzac Day in remembrance of those who has fallen it was a success throughout the region with increased attendance numbers at all services. The following services were held in Kaipātiki: •Northcote ANZAC Day Parade and Service at the Northcote war memorial hall with approx. 600 people in attendance. •Birkenhead ANZAC Day Parade and Service with approx. 1800 people in attendance. •Glenfield ANZAC Day Parade and Service at the Glenfield War with approx. 700 in attendance.
Birkenhead Main Street Upgrade	Green	In progress	The Kaipātiki Local Board on 21 March 2018 resolved to endorse scenario one (construction to start as soon as possible) with design option three as described in this report, which includes: A combination of options one and two with the focus being on footway upgrading around all sides of the roundabout. Additional funding of $355,800 is allocated from the local board transport capital fund to complete the Birkenhead mainstreet upgrade stage 2 project making the total allocation from the local board transport capital fund $540,800. The project has started on site with the main services contract awarded. Construction is estimated to take six months to complete.
Hilders Park - remove and store boat & investigate options	Green	In progress	Current status: Business case completed for renewal of the boat as a play item on Larking's Landing, as approved by the local board. A community steering group has been established and the first meeting was held on 31 May 2018. Next steps: Commence concept design work with the community steering group. Identify methods and a suitable company to move the boat from the beach to Larking's Landing as soon as possible.
Tui Park - renew play space	Green	Completed	Project completed June 2018.
Marlborough Park Hall - replace roof and renew flooring	Green	Completed	Project completed June 2018.

Overall performance against the Kaipātiki Local Board 2017/18 work programme

11. The snapshot (refer Attachment A), shows overall performance against the Kaipātiki Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (refer Attachment B).

12. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

13. 54 per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. 59 activities were undelivered, cancelled, put on hold or deferred and 29 multi-year projects/activities have not progressed as expected during 2017/2018.

Table 1: End of year Local Board Work Programmes Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On hold, Deferred	Cancelled*	Not delivered	In progress (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	1	-	-	-	31	-	97%
PSR	6	-	-	3	4	2	40%
Libraries	-	-	-	-	10	-	100%
CF	27	3	-	23	23	20	45%
Leases	21	1	-	3	1	3	14%
I&ES	-	-	-	-	3	1	100%
P&P	-	-	-	-	-	1	100%
ATEED	-	-	-	-	3	-	100%
TOTAL	55	4	0	29	75	27	54%

*Note: During the delivery of the work programmes some activities have been combined together for efficiency of delivery. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly update (Attachment B). The remaining of the combined activities are identified as cancelled with an amber RAG status to differentiate from other cancelled activities and are not included in the overall delivery performance figures or the snapshot (Attachment A).

Key activity achievements from the 2017/2018 work programme

14. The key achievements in the delivery of the local board work programmes for 2017/2018 include:

Activity name	RAG status	Activity status	Update
136 Birkdale Road - develop park	Green	Completed	All physical works for the new playground, landscape planting and new car park completed 15 September 2017 and handed over to the operational and maintenance team. Further topsoiling and reseeding of the lawn area was undertaken in autumn.
Birkenhead War Memorial Park - Renew Skate Park including park to pool access stage 1	Green	Completed	Renewed skate park component of project opened for public use 15 November 2017 with local board blessing ceremony.
Local Māori Responsiveness Action Plan (KT)	Green	Completed	The local board received the Uruamo Maranga Ake Marae Committee feasibility study in February 2018 and supported the project progressing to the resource consent stage. The board requested staff work with the Uruamo Maranga Ake Marae Committee to investigate the preferred site option of Shepherds Park for the purpose of building a marae.
Kaipātiki local parks: Ecological volunteers and environmental programme FY17/18	Green	Completed	Total volunteer hours 4600 hours. The 2017 planting season was a success with a total of 4695 plants planted. 2840 plants were funded through the LDI budget and a further 1855 were funded by North Shore Forest and Bird for Tuff crater planting. Pest Free Kaipātiki have delivered on pest free initiatives such as the Predator Blitz, Pest Free Kaipātiki school projects and the Dirty Duo weeds 2018 campaign (targeting moth plant and wild ginger). Quarter four saw the launch of a volunteer rat control project at Onepoto Domain and a Tuff crater halo rat control project.

Overview of work programme achievement by department

Arts, Community and Events work programme

15. The percentage of Arts, Community and Events work programme activities delivered is 97 per cent. There is one activity that is Red / ‘Deferred’. There are no activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed of progressed as expected (Red and Amber RAG status) are discussed in the table below:

Activity name	RAG status	Activity status	Explanation and mitigation
Community Volunteer Awards - Kaipātiki	Red	Deferred	There was discussion between staff and the local board in early 2018 that this event would be delivered by a locally known contractor however the event did not go ahead. Awaiting advice from the local board as to proposed date and process for the event to be delivered in 18/19.

Parks, Sport and Recreation work programme

16. The percentage of Parks, Sport and Recreation work programme activities delivered is 40 per cent. There are six activities that are Red / ‘On hold’ or ‘Deferred’ and three activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed of progressed as expected (Red and Amber RAG status) are discussed in the table below:

Activity name	RAG status	Activity status	Explanation and mitigation
Fernglen Reserve: Prepare a development plan	Red	Deferred	Following meetings with local board members in December and March, a decision has been reached to meet with the local community, elected members and staff on site to clarify scope of project. It is likely that the project will be carried forward to FY2018/2019. Next steps: Meeting onsite with local board members, community representatives and staff to determine way forward. Scope adjusted and development plan to be produced in FY2018/19. Carry forward completed to ensure budget available.
Kaipātiki Play Space Audit	Red	Deferred	Final workshop 12 September. Followed up with business report. Draft of Play Space audit produced and tabled at local board workshop 11 July 2018 for feedback.
Kaipātiki Reserves: Nature Space/Trails Feasibility Assessment	Red	Deferred	Resources directed to completing Play and Sun Smart provision studies as a priority. Final feedback and comments received from Placemaking Group. Production of final draft to be completed in August.
Kaipātiki Sun Smart Audit	Red	Deferred	Final workshop 12 Sept. Followed up with business report. Draft of Sun Smart audit produced and to be tabled at local board workshop 11/07/18 for feedback.
Kaipātiki: Equitable Access to Sport and Recreation Facilities Grant	Red	Deferred	Formal funding agreements being progressed to formal agreement between parties and payment. Progressing the establishment of formal funding agreements: $10,000 with North Shore Table Tennis and $40,000 with Glenfield College.
Shepherds Park: Present options for Beach Haven Multi-Sport Hub	Red	On hold	This activity is on hold and awaiting actions, information, or decisions from the Facility plan review for the provision of leisure facilities in Kaipātiki.
Birkenhead War Memorial Park: Develop a Master Plan	Amber	In progress	Project has been delayed in order to incorporate results of pool and leisure assessment being undertaken for Kaipātiki Local Board area. Local board workshop held to discuss alignment of project with other projects that could impact the outcomes of the Birkenhead War Memorial Park masterplan. Park stakeholders group advised of delay and that consultation on the masterplan will be delayed until mid-October 2018.
Kaipātiki: Leisure facilities operation programme FY17/18	Amber	In progress	Glenfield Pool and Leisure Centre is slightly behind active visitor numbers - mostly caused by delays in maintenance and repairs. The new membership structure has helped to maintain membership at over 4,000 and new customer service initiatives have had a positive effect on customer satisfaction. Kauri Kids ECE is growing attendance and this will continue to be a priority for next year. On-going maintenance and cleaning issues have created challenges to increasing activation and improving the visitor experience. We are working with Community Facilities to resolve these issues permanently. Unfortunately, this year has been challenging for the team at Birkenhead. The climbing wall was closed in November 2017 when the floor below it collapsed. The subsequent investigation has revealed significant structural damage. The climbing wall closure has led to a considerable drop in casual recreation visits and required significant change to the regular EOTC and outdoor recreation programmes. Birkenhead have also seen a drop in aquatic visits and to the enrolment in Learn-to-Swim. The new aquatic team have plans to grow the participation in casual and programmed use of the pool next year.
KT: Creating a Māori Identity.	Amber	In progress	Three workshops have been held over the course of 2017/18 and a naming database developed. Mana whenua have provided direction on a potential list of parks that can be dual named as part of Tranche 1 list.

Libraries and Information work programme

17. The percentage of Libraries and Information work programme activities delivered is 100 per cent. There are no activities that are Red / ‘Not delivered’ or Amber/ ‘In progress’ (multi-year projects that have no progressed as expected).

Community Facilities: Build Maintain Renew work programme

18. The percentage of Community Facilities: Build Maintain Renew work programme activities delivered is 45 per cent. There are 27 activities that are Red / On hold’ or ‘Deferred’ and 23 activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed of progressed as expected (Red and Amber RAG status) are discussed in the table below.

Activity name	RAG status	Activity status	Explanation and mitigation
15 Chartwell Ave, Glenfield - demolish and rebuild garage	Red	Deferred	The project was expected to be completed this year but has been deferred. Current status: Consultant has been engaged to address resource consent and issues around impervious surface area maximums and proximity to overland flow paths. An alternative storage location has also been secured to ensure accessibility of the Kaipātiki Trust's resources during the works. Next steps: Undertake the design and consenting stage of the project. Empty the shed for demolition.
18 Denby Lane, Northcote Point - reroof building and renew electrical board	Red	Deferred	The initial seismic assessment found significant issues. We were advised not to continue with the replacement of the roof until such time as the detailed seismic assessment has been done. The project was expected to be completed this year but has been deferred. Current status: the preferred supplier was appointed and the work was scheduled to commence early in June 2018. A seismic assessment was however done in the meantime which found some significant issues with the building and it was recommended that the roof replacement work be placed on hold until such time as a detailed seismic assessment is complete, which is expected in August 2018. Next steps: wait for the detailed seismic assessment to be completed to determine the full extent of the required repairs.
Birkenhead War Memorial - renew fields 2 and 3	Red	Deferred	The project was expected to be completed this year but has been deferred. Current status: The main works are complete and the grow-in is underway. This could take many months, but some limited play on some areas of the field could be bought forward in agreement with the operations team and the clubs Next steps: Complete all times on schedule and complete turf grow in.
Birkenhead War Memorial - renew tracks	Red	On Hold	Project has been placed on hold as instructed until development plan for reserve is complete. Current status: Project has been placed on hold. Assessment of quality and costs are complete. Next steps: Awaiting completion of Birkenhead War Memorial Park Development Plan.
Birkenhead War Memorial Park - renew car parks	Red	On Hold	Whole of the park plan needs to be completed prior to renewing the carpark Current status: This project is on hold until the master plan for the Memorial Park and grandstand is complete. Next steps: The outcome of the master plan will determine the way forward.
Birkenhead War Memorial Park - renew retaining wall and ramp - stage 2	Red	On Hold	On hold until the Park Master Plan refresh is completed. Current status: Draft detailed design is nearly complete but on hold until the Park Master Plan refresh is completed and whether the top car park may change. The retaining wall and access ramp has been consented as part of the consent for the skate park renewal. Next steps: Receive the information from the completed Park Master Plan refresh to determine if the current draft detailed requires amending to take into account any proposed changes to the top car park.
Chelsea Estate Walkway, 60 Colonial Road, Birkenhead - remediate major slip	Red	On Hold	Project is on hold. An alternative alignment is being scoped to fit with potential new bridge. A multi-year project, progress slower than anticipated. Current status: Project is on hold. An alternative alignment is being scoped to fit with potential new bridge.
Downing Street Reserve - install retaining wall	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: Detailed design commenced for buried retaining on reserve rear boundary with 5 Mulberry Place as per court judgement. Cost of retaining being covered by insurance. Met with the adjoining restaurant business operator lessee to initially discuss access for construction across a part of the adjoining private property car park into the reserve later this year. External arborist engaged to prepare arboricultural assessment for inclusion to resource consent application being prepared by design engineering services. Next steps: Complete detailed designed. Lodge resource consent.
Elliot Reserve - renew play and furniture	Red	On Hold	On hold until the Kaipātiki play and sunsmart provision analysis is completed. Current status: A concept design was presented to the local board at a March workshop, at which concerns were expressed about the preliminary concept for stage one. Next steps: This will be reviewed once the wider Kaipātiki play and sunsmart provision analysis has been completed by Community Services. Outcomes will be reported back to the local board once ready.
Glenfield Pool and Leisure Centre – refurbish roof	Red	Deferred	The project was expected to be completed this year but has been deferred. Current status: Summary of works required to fix roof is complete, the roof above the reception, gym, and staff areas need full replacement. Next steps: Awaiting cost estimate of works. Will complete business case according to the scope of works identified.
Glenfield Pool and Leisure Centre - structural assessment & works on hydroslide & dive platform	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: HydroSlide is specialised work, original contractors who installed the slide have been engaged to do a condition survey and repairs work Next Steps: On receipt of the condition report further documentation for physical works will be undertaken.
Kaipātiki - install bike repair stations	Red	Deferred	The project was expected to be completed this year but has been deferred. Current status: All sites were reviewed for safety and practicality with maintenance personnel. It was advised that the cable connections would be insufficient and the preferred station now features chain-link attachments. An initial cost estimate was prepared and showed a shortfall for the installation of all five sites. Auckland Council staff presented all findings to the local board workshop on 13 June 2018, and received direction that all five sites are wanted and are willing to allocate more funds. Next steps: Auckland Council staff will finalise the construction documents for all five sites, and prepare a business report for additional funds.
Kaipātiki - renew furniture and fixtures 2017-18	Red	Deferred	Design work was waiting on the outcome of the play boat renewal options assessment. physical works for the fixtures and furniture has been delayed until financial year 2018/2019. Current status: Preliminary concept design received for overall park plan for all fixture, furniture and hard surfaces at the park. The design of the memorial seats is currently under review by the families and the preliminary concept design will be provided to local community stakeholders for feedback. Next steps: Revise concept according to stakeholder feedback. Produce cost estimate and develop business case for the works.
Kaipātiki - renew park roading and car parks 2017-18	Red	Deferred	The project was expected to be completed this year but has been deferred. Current status: A scope of works has been developed and the pavement design is in progress. Next steps: Complete construction documents, procure physical works contractor and commence the carpark upgrade works in July 2018.
Kaipātiki Active Recreation FY18 - replace chair lifts	Red	Deferred	The project was expected to be completed this year but has been deferred. Current status: the chair lift for Birkenhead was delivered to site in May 2018. Installation of the chair lift will be done in July 2018. The chair lift for Glenfield does not need any installation as it is a mobile unit. Next steps: complete the installation of the chair lift at Birkenhead.
Kaipātiki FY17 Libraries FF&E renewals	Red	Deferred	The project was expected to be completed this year but has been deferred. Current status: The order for the new furniture items have been placed. The feature unit for the children's area is out for tender. Next steps: Delivery of the new items are expected to be in July 2018. The children's area will be completed in August/September 2018.
Kaipātiki LDI - small parks top up	Red	Deferred	Allocation required of remaining budget to ensure it can be incorporated into the scope of works with current projects. Current status: No projects identified and budget will not be spent this financial year. Next steps: This line item has been removed from the 2018/2019 work programme as it is not being spent and will be allocated to individual projects instead.
Lancelot Reserve - renew playspace	Red	Deferred	Slow progress on site due to weather and slow onsite progress. The project was expected to be completed this year but has been deferred. Current status: work is virtually complete on site as on 5 July 2018. Grassing of mound and minor paint work is still outstanding and is expected to be complete by early July 2018. Next steps: do a final inspection with the play space consultant and open the space.
Locket Reserve - renew play space	Red	Deferred	The project was expected to be completed this year but has been deferred. Current status: The construction works have commenced with earthworks and drainage works underway. Next steps: Continue with landscaping works on site and install new equipment. Subject to weather, construction works will be completed early August.
Marlborough Park - renew skate park	Red	Deferred	The project was expected to be completed this year but has been deferred. Current status: Concept design for the skate park renewal has been completed with public and local skater consultation. Concept design for the adjoining youth playspace in progress. Next steps: Obtain procurement approval for a 'design and build' contract for the skate park physical works. Receive concept design for the youth playspace and consult with the local board at a future workshop (date yet to be confirmed).
Normanton Reserve - improve play space	Red	Deferred	The project was expected to be completed this year but has been deferred. Current status: Detailed design reported to local board workshop in May 2018. Proposed marking on existing paths for bike riding to complete detailed design sign-off received. Riding path marking plan has been circulated to the elected members in June. A report has been submitted for a resolution at the 18 July business meeting. Next steps: Once a favourable resolution is received, works will go out to tender.
Northcote Library - replace CCTV system	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: the installation of the hardware is complete. The switch for the new cameras and recorder has also been installed but not configured yet. Next Steps: Ensure that Auckland Council information technology department configure the switch to enable integration of the new CCTV system. Integration will be done during July 2018.
Park Reserve - renew playspace FY17	Red	Deferred	Supplier very slow in responding to requests for further cost breakdowns is causing a significant delay. The project was expected to be completed this year but has been deferred. Current Status: contractor has now been appointed and works are due to commence on 16 July 2018 and be complete by the end of July 2018. Next steps: Do a letter drop and ensure the appropriate signage is in place prior to starting.
Rewi Alley Reserve - new toilet block	Red	Deferred	The project was expected to be completed this year but has been deferred. Current status: The toilet unit fabrication has been completed and the site works are underway. Next steps: Completion of physical works expected by mid-July.
Shepherds Park - retaining wall and path	Red	Deferred	The project was expected to be completed this year but has been deferred. Current status: The project has still not been tendered, the intention is still for physical works to be done in November 2018. Next steps: Tenders to go out in July 2018.
Tamahere Reserve - renew playspace	Red	Deferred	The project was expected to be completed this year but has been deferred. Current status: A local board report has been submitted for 18 July business meeting for final approval of the concept design. Next steps: Once the report is approved and a favourable resolution is received, a detailed design of the play space will then begin.
Teviot Reserve - renew playspace, paths and bollards	Red	Deferred	The project was expected to be completed this year but has been deferred. Current Status: the contractor experienced more delays due to the weather, completion is now expected to be on early July 2018. Next steps: Complete the project and do final inspection with play space consultant prior to opening. This is planned for first week of July 2018.
17 Lauderdale Rd, Birkdale - renew/rebuild facility	Amber	In progress	A value management process was required to identify the primary purpose, benefits and key features of the rebuild. This took some time and has delayed the time frames for delivery, however has set a firm direction and scope for the project and will enable a smoother delivery through the next phases of the project. Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Primary purpose, benefits and key features of the project have been defined by the project steering group. Design parameters such as size, location and green building components of the rebuild have been investigated and will define the scope for the concept design. An update was provided to the local board via a workshop 13 June 2018. Next steps: Begin preliminary concept design based on investigations and scope for rebuild.
Bartley Street - renew toilet	Amber	In progress	Asbestos survey of Bartley Street toilet found asbestos cement sheets on the roof in very bad condition. Decision required on the future optimisation of the Bartley Street property. Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Detailed design for the new 'Permaloo' toilet at Jean Sampson Reserve commenced. An asbestos survey of the existing Bartley Street toilet building has found the roof in very deteriorated condition. Investigating options for managing containment until the building is demolished in eight - 12 months time. Resource consent application for demolition of Bartley Street toilet block has commenced. Community Facilities has met with the two adjoining property owners to consult on the brick boundary walls. Next steps: Complete and lodge resource consent application. Complete detailed design and prepare tender documentation for the tender package.
Beach Haven Kauri Kids - renew playground fence and soft matting	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Community Facilities have appointed a supplier and is currently negotiating and discussing suitable installation dates. Next steps: schedule the project installation.
Birkdale Hall - Interior and exterior Improvements	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Based on the information received in the specialist reports regarding the structural condition of the hall the options now being considered are to demolish the building and replace with the latest design prepared by the architect (e.g. like with like) or to investigate a new design not necessarily on the same footprint. Next steps: Meeting scheduled 26 August with the community group to discuss: •Who are the key user groups of the facility and what do they need? •In an ideal world what spaces should be in the new hall? •Are there opportunities to consolidate the number of buildings on site and incorporate into the hall e.g. potting shed, garden shed •If the building was to move, where on the site is the best location? •How would any relocation impact the intent of the masterplan?
Birkenhead War Memorial Park - renew sports lighting	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Condition assessment has been undertaken to understand the existing lighting condition and the extent of what is required to upgrade. Concept design received with options to replace like for like or enhancing lighting capacity. Next steps: Work through option to identify the best option for the site and the rugby club. Engage with the rugby club once options have been finalised.
Chelsea Estate Heritage Park - renew barrier	Amber	In progress	Project delayed due to Watercare work in the same area. Watercare project is expected to be complete in September 2018. Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: the contract start date has been delayed due to Watercare works that is currently underway in the area. Watercare will be complete by September 2018. The barrier renewal will be done during October/November 2018. Next steps: Keep track of Watercare's progress on site.
Chelsea Estate Heritage Park - renew tracks	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: The approved sections of the track network will be tendered in September for construction in the summer /autumn. A review is being undertaken on the bridge across the Chelsea Sugar Factory Pond and the adjoining track due to a slip on the track and issues around the building of the piles for this bridge. Next steps: complete review and allocate the necessary funding.
Eskdale Reserve Network - renew tracks and furniture	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: The Lauderdale bridge section is complete and Brunton Place section is underway and will be completed in July. The main track to be completed by the end August. Next steps: Complete site construction of the tracks and structures.
Glenfield Pool and Leisure Centre - demolish and rebuild rear fire exit	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: The work is scheduled to start beginning of July 2018. Planned completion is mid-July 2018. Next steps: Complete project.
Glenfield Pool and Leisure Centre - Gut and refit reception, foyer, gym floors, café and courtyard	Amber	In progress	Scope of works needs refining with pools and leisure as what has been requested in order to fit with centres master plan are beyond scope of renewal works and budget. Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: draft concept has been completed for discussion purposes with the leisure team. Next steps: Needs further discussion with leisure as renewal budget and scope is unable to satisfy scope requirements identified by the leisure team.
Glenfield Pool and Leisure Centre - renew sauna and steam room	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Contractor has been appointed, building consent is approved and we are currently working on programme of works. Next steps: Commence physical works in August 2018 during Glenfield Leisure Centre shutdown period.
Hilders Park Wharf - remedial works to wharf structure	Amber	In progress	Project delayed due to difficulty identifiying suitable engineer and contractor to undertake the pile cleaning and invasive testing. Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Awaiting the results of the invasive assessment of their structural integrity, anticipated to receive the pile structural information before the end of June. Next steps: complete business case and apply for any required consents to prepare for physical works.
Kaipātiki - renew park roading and car parks 2018-19	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Geotechnical investigation and current surface testing is complete. This information has informed the detailed design for the car park renewal which is due to be completed by the end of June. Next steps: Finalise the detailed design and determine if there are any resource consent requirements as a result. If so prepare the documentation to lodge these applications.
Kaipātiki - renew park walkways and paths 2017-19	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: The developed design for Linley Reserve path section has been completed and the resource consent will be lodged in July. Physical works for concrete path repairs within the scope of this project are expected to start in July. Next steps: Tendering of physical works
Kauri Park track and signage renewals	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Draft walkway network plan is currently being reviewed by the stakeholder group. Next steps: Discuss draft walkway network plan with the local board at 11 July workshop. Undertake arborist/ecological assessment for the agreed plan.
Le Roy`s Bush / Little Shoal Bay - renew tracks, signage and furniture	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Tendering of physical works for stage one has been completed and the contract has been awarded. Works to get underway in late July. Next steps: Tender stage two in October 2018.
Lysander Crescent Reserve - improve playspace, renew paths and structures	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: The developed design has been completed and an assessment of the consenting requirements is underway. Next steps: A resource consent application will be lodged in Jul (if required). Developed design and tender documentation will be progressed.
Onepoto Domain - renew pathway	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Original scope of work was determined to be a relocation of the shared path to higher ground around the lake and enhance a connection to other paths. Past concept designs did not advance. Efforts are underway to review original scope of work and organise a local board workshop to reassess objectives. Next steps: Organise local board workshop to discuss objectives and outcomes.
Onewa Domain FY17 Carpark, Bollards, and Fixtures & Fittings Renewals	Amber	In progress	Resource consent required for removing silt from Smiths Bush storm water outfall and open drain. Local board request to amend scope of works to include lighting of carpark. Additional design services required along with extra funding. Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Funding for construction in financial year 2018/2019. Existing car park design layout being amended as a result of the shared path encroachment into the car park to change to angle degree parking with a second roundabout at the netball end of the main car park to address concerns with safety raised by the Netball Club. Car park lighting to also be added as a result of a scope change request from the local board. Quote received from Healthy Waters and accepted for de-silting Smiths Bush storm water outfall and watercourse for the car park drainage. Resource consent required for drainage works in Smiths Bush. Ecology services engaged to prepare an ecological assessment to feed into the resource consent application. Next steps: Receive invoice from Auckland Transport for costs associated with modifications to the car park and bollard fencing required for the construction of the Northcote Road shared path. Receive the amended construction drawings for the netball car park and review with consultation with key stakeholders. The carpark renewal physical works to be scheduled for financial year 2018/2019 with stakeholders, including netball, cricket, athletics and rugby to minimise disruption, . Estimated timeframes include: Carpark One - Rugby Club 18 September 2018 - 27 October 2018, Carpark two - Cricket Club 2 April 2019 - 8 June 2019, Carpark three - Netball 4 December 2018- 9 February 2019.
Pemberton Reserve - renew play module removed due to health and safety issue	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current steps: request for pricing for the new play module and new timber edging during July 2018. Next steps: Order and install new play module and complete the new edging around the play space.
Rangitira Reserve - renew walkway	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Priorities for which sections are to be renewed have been confirmed through the local board. Design work for the renewal of the path on the slip area near Kauri Park School is being investigated. Next steps: Confirm funding. Complete design on slip area.
Tuff Crater - renew track and signage including St Peters	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Developed design is underway after collecting ecologist, arborist, and GPS information. Next steps: Review progress with local board in August and discuss scope of work along with preliminary cost estimate.
Verran Road Reserve/Castleton Reid/Ridgewood Reserve track network	Amber	In progress	Part of a multiyear project that was expected to continue into next year which has not progressed as expected for 2017/2018. Current status: Physical works commenced second week of May 2018 starting in Ridgewood Reserve. A local board report was submitted to a June business meeting recommending closure of a short section of duplicate track that runs alongside property boundaries and encroaches partly onto the private property. This report received a favourable resolution. An alternative footbridge design to replace proposed retaining wall with pipe culvert flue next to the large totara tree and glow-worm colony is completed and building consent has been lodged. Next steps: Progress physical works. Keep resident and key stakeholders including the local board informed of progress in Ridgewood Bush Reserve with regular updates.

Community Leases work programme

19. The percentage of Community Leases work programme activities delivered is 14 per cent. There are 21 activities that are Red / ‘Deferred’ and three activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed of progressed as expected (Red and Amber Rag status) are discussed in the table below.

Activity name	RAG status	Activity status	Explanation and mitigation
Beach Haven Marae	Red	Deferred	The 2017/2018 work programme contained a number of complex leasing matters that, when coupled with resourcing and operational challenges, resulted in a number of lease negotiations needing to be deferred into the 2018/19 work programme. The feasibility study was completed and received by the local board in February 2018.
Birkenhead City Cricket and Sports Club Inc.	Red	Deferred	The 2017/2018 work programme contained a number of complex leasing matters that, when coupled with resourcing and operational challenges, resulted in a number of lease negotiations needing to be deferred into the 2018/19 work programme. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made. The report for this item will be submitted to a local board business meeting by the end of quarter two in the next financial year.
Chelsea Pony Club	Red	Deferred	The 2017/2018 work programme contained a number of complex leasing matters that, when coupled with resourcing and operational challenges, resulted in a number of lease negotiations needing to be deferred into the 2018/19 work programme. The land classification process is still in progress. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made. This item will be deferred to the 2018/2019 work programme.
Fernglen Native Plant Garden Educational Charitable Trust	Red	Deferred	The 2017/2018 work programme contained a number of complex leasing matters that, when coupled with resourcing and operational challenges, resulted in a number of lease negotiations needing to be deferred into the 2018/19 work programme. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made.
Glenfield Bowling Club Inc.	Red	Deferred	The 2017/2018 work programme contained a number of complex leasing matters that, when coupled with resourcing and operational challenges, resulted in a number of lease negotiations needing to be deferred into the 2018/19 work programme. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made. The report for this item will be submitted to a local board business meeting by the end of quarter two in the next financial year.
Lindisfarne Hall	Red	Deferred	This is on hold and cannot be progressed further until the Northcote High Level Project Plan (Panuku) is completed. On hold for renewal prospects under the Northcote High Level Project Plan (Panuku).
Little Shoal Bay Boat Owners Association Inc	Red	Deferred	The lease advisor will organise a discussion with the local board whether a lease agreement should be established on the site, or whether a license should remain. This item has been deferred to the work programme 2018/2019. This site is under a license to manage and occupy which is rolling over. Discussion needs to be undertaken with the local board whether a lease agreement should be established on the site, or whether a license should remain. This item has been deferred to the 2018/2019 work programme.
Marlborough Recreation Trust - Marlborough Park	Red	Deferred	This item will continue to be processed in the next financial year and will be deferred to the 2018/2019 work programme. The renewal memo for this item is currently being drafted up. This item will continue to be processed in the next financial year and will be deferred to the 2018/2019 work programme.
Marlborough Recreation Trust - Mc Fetridge Park	Red	Deferred	This item will continue to be processed in the next financial year and has been deferred to the 2018/2019 work programme. The renewal memo for this item is currently being drafted up. This item will continue to be processed in the next financial year and has been deferred to the 2018/2019 work programme.
New Zealand Ki Society Inc	Red	Deferred	The 2017/2018 work programme contained a number of complex leasing matters that, when coupled with resourcing and operational challenges, resulted in a number of lease negotiations needing to be deferred into the 2018/19 work programme. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made.
North Art	Red	Deferred	Linked to Panuku Northcote development project, currently on hold. Linked to the Panuku Northcote development project. The processing of the lease is on hold until further instructions.
North Harbour Table Tennis Charitable Trust	Red	Deferred	This item will continue to be processed in the next financial year and has been deferred to the work programme for 2018/2019. Report for a renewal lease will continue to be processed in the next financial year and has been deferred to the 2018/2019 work programme.
North Harbour Table Tennis Charitable Trust - License for use	Red	Deferred	The 2017/2018 work programme contained a number of complex leasing matters that, when coupled with resourcing and operational challenges, resulted in a number of lease negotiations needing to be deferred into the 2018/19 work programme. Report for a renewal lease will be drafted and discussed with the local board in the next financial year. This item has been deferred to the work programme for 2018/2019.
North Shore Playcentre - Totaravale	Red	Deferred	The activity was expected to be completed this year but has been deferred to the 2018/2019 work programme. Awaiting confirmation response from the tenant for site visit and discussion on the Community Outcomes Plan. Staff will continue to follow up with the tenant in the new financial year. The item has been deferred to the 2018/2019 work programme.
Northcote Point Community Creche Inc	Red	Deferred	The previous lease agreement expired 30 April 2018, and the new lease application was submitted in May 2018.Therefore, assessment of the application for a new lease will be carried over to the 2018/2019 work programme. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made. New lease application was submitted in May 2018 as the previous one expired 30 April 2018. Assessment of the application for a new lease will be carried over to the 2018/2019 work programme.
Onepoto Awhina	Red	Deferred	New lease required from Ministry of Education dependent on Panuku's master plan for the Northcote Point development. Linked to the Northcote High Level Project Plan. On hold until the master plan is finalised.
RNZ Plunket - Birkenhead	Red	Deferred	The 2017/2018 work programme contained a number of complex leasing matters that, when coupled with resourcing and operational challenges, resulted in a number of lease negotiations needing to be deferred into the 2018/19 work programme. Discussion in progress with the Community Places team. This will not have any impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made. This item will continue to be processed in the next financial year.
RNZ Plunket Society - Beach Haven	Red	Deferred	The 2017/2018 work programme contained a number of complex leasing matters that, when coupled with resourcing and operational challenges, resulted in a number of lease negotiations needing to be deferred into the 2018/19 work programme. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made. Discussion in progress with the Community Places team. This item will continue to be processed in the next financial year.
RNZ Plunket Society - Northcote	Red	Deferred	Lease will not be processed until the Northcote Development Project is completed. Premise subject to the Northcote Development Project. Lease will not be processed until the project is completed. This item has been deferred to the work programme 2018/2019.
SeniorNet Glenfield	Red	Deferred	The application for renewal of lease is currently being prepared by the tenant. Once the application is submitted, a site meeting will be arranged and made with SeniorNet Glenfield in the next financial year. This item will be deferred to the 2018/2019 work programme. Auckland Council staff followed up with the group in May 2018. The application is currently being prepared. Once the application is submitted, a site meeting will be arranged and made with SeniorNet Glenfield in the next financial year.
Shakti Inc.	Red	Deferred	Due to non-responses from Shakti Incorporated this item has been delayed and will be deferred to the 2018/2018 work programme. Staff have made attempts to arrange a site visit to Shakti Incorporated but to date no response has been recieved. Another request will be sent to the tenant. Once a site visit is undertaken, a report will be drafted and workshopped with the local board. This item will continue to progress in the next financial year and has been deferred to the 2018/2019 work programme.
Citizens Advise Bureau - Birkenhead	Amber	In progress	Citizens Advice Bureau requested further changes to the multi-lease document requiring further review and redrafting. This item has been deferred to the work programme for 2018/2019 for completion. Citizens Advice Bureau have responded with suggested changes to the original draft lease. Community Facilities staff will work with legal advisors to review these changes to prepare a deed for final review and approval by the local board in the next financial year.
Citizens Advise Bureau - Glenfield	Amber	In progress	Citizens Advice Bureau has requested further changes to the multi-premises lease documents which require review and redrafting. This has been deferred to the 2018/2019 work programme for completion. Citizens Advice Bureau have responded with suggested changes to the original draft lease. Community Facilities staff will work with legal advisors to review these changes to prepare a deed for final review and approval by the local board.
Citizens Advise Bureau - Northcote	Amber	In progress	Citizens Advice Bureau has requested further changes to the multi-premises lease which will require further review and redrafting. The item has been deferred to the work programme for 2018/2019 for completion. Citizens Advice Bureau have responded with suggested changes to the original draft lease. Community Facilities staff will work with legal advisors to review these changes to prepare a deed for final review and approval by the local board.

Infrastructure and Environment Services work programme

20. The percentage of Infrastructure and Environment Services work programme activities delivered is 100 per cent. There are no activities that are Red / ‘Not delivered’ or Amber/ ‘In progress’ (multi-year projects that have no progressed as expected).

Local Economic Development work programme

21. The percentage of Local Economic Development work programme activities delivered is 100 per cent. There are no activities that are Red / ‘Not delivered’ or Amber/ ‘In progress’ (multi-year projects that have no progressed as expected).

Deferred activities

22. As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

· Community arts programmes - $10k;

· Fernglen Reserve: Prepare a development plan - $20k;

· Community Volunteer Awards - Kaipātiki - $10k;

· Birkenhead War Memorial Park: Develop a Master Plan - $30k; and

· Sunnynook Totara Vale Plan - Kaipātiki element - $15k.

23. Undelivered capex funded activities will be brought to the board by Community Facilities as part of their annual capex carry forward process.

Financial performance

24. Kaipātiki Local Board’s net cost of service for the year was $13.0m, a variance of $2.3m above budget.

25. Operating revenue for the year was well below budget. Both leisure centres faced maintenance issues which significantly impacted casual visitor numbers. Issues with learn to swim bookings have been addressed, the department is starting to see some growth in this area. Kauri Kids is also starting to see an increase in numbers and will be an area of focus next financial year.

26. Asset based services (ABS) expenditure was well above budget and the main driver for the overall variance was related to parks and facility maintenance costs. A reallocation of budgets between all local boards is required, and now that baseline costs have been established this financial year they will be factored into the revised budgets for 2019.

27. Most projects funded through the boards locally driven initiatives (LDI) opex budgets were delivered in the year. Five LDI projects still to be delivered have had their budgets totaling $85,000 carried forward to next financial year.

28. Capital investment for the year was $7.6m, a variance of $4.7m below budget. The variance is due to delays in delivery of parks renewals projects ($1.1m), LDI capex ($1.0m), Network Connections Plan ($1.1m) and Highbury Mainstreet upgrade (1.4m).

29. Further detailed financial information is contained in Attachment C.

Key performance indicators

30. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in the draft Annual Report 2017/2018.The results are included as a separate agenda item entitled “Draft Annual Report 2017/2018”.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

31. This report informs the Kaipātiki Local Board of the performance for the quarter ending 30 June 2018, and the performance for the 2017/2018 financial year.

Tauākī whakaaweawe Māori / Māori impact statement

32. A number of the activities in the local board work programmes positively impact Māori. Below are the updates on the activities that have a direct Maori outcome focus:

Activity name	RAG status	Activity status	Quarter 4 update
Community Empowerment - Local Māori Responsiveness Action Plan (KT)	Green	Completed	The board’s Strategic Broker worked with Mookalucky Productions to present stage 1 of the project which opened the door to conversations in the Maori responsiveness space. This was a hui style engagement, centered around the kaupapa that has driven the Maori performance, artist of mana whenua lineage, Rob Mokaraka to share his experience. This was achieved through him weaving together a strong bicultural presence in his story-telling. The board’s Strategic Broker continued support of the Uruamo Marae project and council projects that embrace the use of Te Reo and tikanga in their hui, such as local board cluster and via council-community collaboration space with the Frank Larking's Boat project. Tikanga and Te Reo support has also been provided to local board members.
Libraries & Information - Celebrating Te Ao Māori and strengthening responsiveness to Māori	Green	Completed	Staff are increasing their Te Reo Māori speaking ability and growing in confidence. Staff from Kaipātiki Libraries joined in with Onepoto Primary's Matariki celebrations - a big hit with the kids. Matariki StoryTimes were held at all libraries. Birkenhead Primary School's Kapa Haka group performed in the Birkenhead Library.
Park Services - KT: Creating a Māori Identity	Amber	In progress	Three workshops have been held over the course of 2017/18 and a naming database developed. Mana whenua have provided direction on a potential list of parks that can be dual named as part of Tranche 1 list. A decision report in August will enable the naming part of the project to progress.

Ngā ritenga ā-pūtea / Financial implications

33. This report is provided to enable the Kaipātiki Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Kaipātiki Local Board receiving this report.

Ngā raru tūpono / Risks

34. Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

35. The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Kaipātiki Local Board Work Programme Snapshot 2017/2018 Q4	113
b ⇩	Kaipātiki Local Board Work Programme 2017/2018 Q4 Update Report	115
c ⇩	Kaipātiki Local Board Work Programme 2017/2018 Q4 Financial Performance Summary	161

Ngā kaihaina / Signatories

Authors	Paul Edwards - Senior Local Board Advisor - Kaipatiki
Authorisers	Eric Perry - Relationship Manager

Chairperson	John Gillon
Deputy Chairperson	Danielle Grant
Members	Paula Gillon
	Ann Hartley, JP
	Kay McIntyre, QSM
	Anne-Elise Smithson
	Adrian Tyler
	Lindsay Waugh

What	From	To	When
All urban and rural berm mowing and weed management	Auckland Transport	Community Facilities	1 April 2019
‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying	Auckland Transport and Waste Solutions	Community Facilities	1 July 2019

	Section	Description
a)	Local Board area demographics	A demographic profile of the area (originally presented in Local Board Plans).
b)	Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local Board group photo	A group photo of the Local Board.
d)	Local Flavour	A profile of either an outstanding resident, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

Authors	Jacinda Short - Democracy Advisor - Kaipatiki
Authorisers	Eric Perry - Relationship Manager