Agenda of Māngere-ŌtāhuhuLocal Board

At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Māngere-Ōtāhuhu Local Board:

a) confirm the ordinary minutes of its meeting, held on Wednesday, 18 July 2018, as a true and correct record.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Māngere-Ōtāhuhu Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Second Nature Charitable Trust

Te take mō te pūrongo / Purpose of the report

1. David Comery, CCO from Second Nature Charitable Trust would like to introduce himself and give an update on the Vodafone Events Centre and Vector Wero Whitewater Park.

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) thanks David Comery for his attendance and presentation.

Attachments

a Second Nature Charitable Trust powerpoint presentation................... 155

8.2 Deputation - Mangere Town Centre

Te take mō te pūrongo / Purpose of the report

1. Toni Helleur and Dave Fearon from the Māngere Town Centre would like to update the board on crime and begging in and around the town centre.

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) thanks Toni Helleur and Dave Fearon for their attendance and presentation.

Attachments

a Snap Survey........................................................................................ 163

b CPO Final Report................................................................................. 167

8.3 Deputation - MYRIVR

Te take mō te pūrongo / Purpose of the report

1. Elia Chan and Akerei Maresala Thomson from MYRIVR would like to speak to the board regarding the delivery of the free MYRIVR application via awareness campaign, building champions and building ownership with our communities Mangere-Otahuhu Local Board area.

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) thanks Elia Chan and Akerei Maresala Thomson for their attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Ōtāhuhu Māngere Youth Group

Te take mō te pūrongo / Purpose of the report

1. Caroline Pili Tufuga-Paepae and members from the Ōtāhuhu Māngere Youth Group would like to update the board on what they have been doing in the community.

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) thanks Caroline Pili Tufuga-Paepae and members from the Ōtāhuhu Māngere Youth Group for their attendance and update.

9.2 Public Forum - Otahuhu Boys To Men

Te take mō te pūrongo / Purpose of the report

1. Kiwa Hamiora , Head Facilitator for Ōtahuhu Boys To Men would like to discuss the possibly of getting lights installed over Bedingfield Memorial Park basketball court and possibly a shelter.

2. They currently have 20 young men attending at the Bedingfield Memorial Park and 20 at the Ōtahuhu Recreation Centre. They have been running their programmes using the Bedingfield facility for the last 19 months on Tuesday nights and some Friday nights. The programme is created to give youth in the community a safe environment to open up addressing youth issues such as self-harm, addictions and self-esteem allowing them to grow in their leadership skills, mentoring skills and the ability to help their own peers.

3. Ōtahuhu Boys To Men also run a sister programme known as Legacy Diamonds and are a Youth arm of Man Up New Zealand and Legacy New Zealand.

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) thanks Kiwa Hamiora for his attendance and update.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Organisation	Lead	Alternate
Community Impact Forum for Kohuora Corrections Facility	Makalita Kolo	Lemauga Lydia Sosene
Mangere Bridge BID	Tauanu’u Nick Bakulich	Lemauga Lydia Sosene
Mangere Town Centre BID	Tafafuna’i Tasi Lauese	Makalita Kolo
Mangere East Village BID	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua
Otahuhu Business Association	Christine O’Brien	Makalita Kolo
South Harbour Business Association BID	Carrol Elliott	Makalita Kolo
Aircraft Noise Community Consultative Group	Tafafuna’i Tasi Lauese	Tauanu’u Nick Bakulich
Tamaki Estuary Environmental Forum	Carrol Elliott	Togiatolu Walter Togiamua
Youth Connections South Local Governance Group (3 members)	Christine O’Brien, Makalita Kolo, Lemauga Lydia Sosene	Tauanu’u Nick Bakulich (appointed 15 March 2017)
Maori input into local board decision-making political steering group (1 lead, 1 alternate)	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Te Pukaki Tapu O Poutukeka Historic Reserve & Associated Lands Co-Management Committee	Togiatolu Walter Togiamua	Lemauga Lydia Sosene
Ambury Park Centre	Christine O’Brien	Lemauga Lydia Sosene
Mangere Mountain Education Trust	Lemauga Lydia Sosene	Togiatolu Walter Togiamua
Local Government New Zealand Zone One Committee	Carrol Elliott (appointed 21 March 2018)
Local Board Leads
Infrastructure and Environmental Services lead	Carrol Elliott	Lemauga Lydia Sosene
Arts, Community and Events lead	Tafafuna’i Tasi Lauese	Togiatolu Walter Togiamua/ Christine O’Brien
Parks, Sport and Recreation lead and Community Facilities	Tauanu’u Nick Bakulich	Togiatolu Walter Togiamua/ Tafafuna’i Tasi Lauese
Libraries and Information Services lead	Christine O’Brien	Togiatolu Walter Togiamua/ Makalita Kolo
Local planning and heritage lead – includes responding to resource consent applications on behalf of board	Togiatolu Walter Togiamua (Planning) Carrol Elliott (Heritage)	Lemauga Lydia Sosene
Transport lead	Lemauga Lydia Sosene	Carrol Elliott/ Makalita Kolo
Economic development lead	Christine O’Brien	Togiatolu Walter Togiamua
The Southern Initiative Joint Steering Group	Lemauga Lydia Sosene	Togiatolu Walter Togiamua (appointed 17 May 2017)
Liquor Licence Hearings – Delegation to represent	Tauanu’u Nick Bakulich (appointed 17 May 2017)
Manukau Harbour Forum	Carrol Elliott (appointed 19 April 2017)	Togiatolu Water Togiamua (appointed 19 April 2017)

No.	Title	Page
a ⇩	Member Bakulich Report	13
b ⇩	Member Elliott Conference Report	15

No.	Title	Page
a ⇩	Chairs report	21

Māngere-Ōtāhuhu Local Board

15 August 2018

Auckland Transport July 2018 update to the Māngere-Ōtāhuhu Local Board

File No.: CP2018/14434

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Mangere-Otahuhu Local Board (MOLB) on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. This report contains information about the following:

· The wider context involving a summary of the strategic projects or issues effecting the MOLB’s area including quarterly reporting information

· An update on the Local Board Transport Capital Fund (LBTCF)

· An update on Auckland Transport activities in Mangere-Otahuhu Local Board area

· Progress made on MOLB advocacy initiatives

· A summary of consultation about future Auckland Transport activities is included as Attachment C

· A quarterly summary of Auckland Transport activities both locally and across Auckland.

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the Auckland Transport August 2018 update report.

Horopaki / Context

3. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

5. Auckland Transport continues to deliver a number of strategic projects in the MOLB area and they are discussed below.

Auckland Transport Strategic Priorities

6. With the change of government and the confirmation of the Regional Land Transport Plan Auckland Transport’s priorities have been re-stated through its Statement of Intent to meet this political guidance.

7. As a Council Controlled Organisation (CCO), Auckland Transport is required to prepare a Statement of Intent (SOI) for its shareholder Auckland Council. The purpose of the SOI is to:

· State publicly the activities and intentions of Auckland Transport and the objectives to which these activities will contribute

· Provide an opportunity for Auckland Council to influence the direction of Auckland Transport

· Provide the basis for Auckland Council to hold the directors of Auckland Transport to account for the performance of the organisation.

8. This SOI covers the three years commencing on 1 July 2018. The SOI is one of a suite of accountability documents that Auckland Transport prepares, which include the Annual Report and Quarterly Reports to Auckland Council. The documents are found with this link - www.at.govt.nz.

9. It is important that all local boards know Auckland Transport’s strategic priorities because they will affect decisions made by Auckland Transport in the future. The four priorities are:

· Improving the safety of the transport system. Attempting to address the very disturbing and continued upward trend in local road deaths and serious injuries is a major priority for Auckland Transport, as it is for Auckland Council

· Deliver an efficient and effective transport network. Auckland Transport will continue to focus on improving public transport services and options to increase patronage and mode share, particularly where this will help to address congestion. This will include completing the roll out of the new bus network, supported by the implementation of bus lanes and bus priority improvements. We also propose to improve train and ferry services and reduce train journey times on the rail network

· Focus on the customer. Improving customer experience of the transport system and engagement is a core component of Auckland Transport’s programme for this Statement of Intent. It is critical to the successful delivery of transport services, infrastructure and information, and for maintaining positive and constructive relationships with all parties, including local boards, transport users, and the wider community

· Ensure value for money across Auckland Transport’s activities. Making the most of the funding and resources available is essential if Auckland is to deliver the transport system that it needs.

10. At a MOLB level, the new priorities confirm the commitment made over the last seven years to developing the public transport in the south. This commitment includes the new Māngere, Ōtāhuhu and Manukau Stations, increased security and revised services.

11. North-south services based on the rail network have improved. The introduction of a Rapid Transit Network from the CBD to the Airport will make travel in these directions even better. Completion of an Airport to Botany Rapid Transit Network will add east-west connectivity.

12. Further MOLB is likely to see more see an increased focus on calming traffic in residential areas and completion of walking and cycling pathways. All of which help to provide better accessibility, connectivity and affordability in the MOLB transport network.

Airport to Botany Rapid Transport Network

13. Recently, the MOLB was briefed on a key part of Auckland Transport’s public strategy. The plan to provide an east-west Rapid Transit Network that links Auckland Airport with Botany via Manukau. This project will involve New Zealand Transport Agency, Auckland Airport and Auckland Transport working together over a number of years to plan and build a bus or light rail link between these points.

14. The project team recently started discussing this plan with local boards and councilor’s and over time, the public will get opportunities to discuss the plan. The next briefing will be at the Southern Local Board Cluster meeting on 20 August 2018.

Quarterly report on Auckland Transport projects and activities

15. Information about Auckland Transport’s activities over the past quarter (January – March 2018). Is included as Attachment’s A and B:

· Attachment A – Mangere-Otahuhu Auckland Transport Activity Report

· Attachment B – Mangere-Otahuhu Board Report – AT School Community Transport

Tātaritanga me ngā tohutohu / Analysis and advice

Responding to MOLB Resolutions

16. Auckland Transport’s always aims to respond as quickly as possible to local board resolutions. Responses are listed below with the resolution below in bold and Auckland Transport’s response is below the resolution in normal font

Resolution number MO/2018/113

b) That the MOLB support the Auckland Transport Alignment Project (ATAP) proposals to improve the transport system to the airport, as well as public transport accessibility for the south-west, southern and eastern areas of Auckland.

c) That the MOLB request Auckland Council, Auckland Transport and New Zealand Transport Agency work with the southern local boards to deliver the Rapid Transport Network: Airport to Botany project as the southern area’s priority initiative, and develop a unified approach for local procurement to deliver this.

d) That the MOLB strongly advocates for a minimum target of 5 per cent of local procurement for the Rapid Transport Network: Airport to Botany project.

e) That the MOLB request this resolution be forwarded to the Howick, Ōtara-Papatoetoe, Manurewa, Papakura and Franklin local boards, seeking their advocacy to the Governing Body to direct that the Rapid Transport Network: Airport to Botany is delivered.

17. The project team was informed of the resolutions and thanks the MOLB for their strong support of this project. Auckland Transport is working with Local Board Services to ensure that we meet the intent of the resolutions. MOLB stated their desire to see social procurement as an integral part of the Airport to Botany project.

18. The Project Team and people from Auckland Transport’s Procurement Team and have put together the following points confirming Auckland Transport’s position with regard to local (or social) procurement. This position is summarised in bullet points below:

· Auckland Transport is committed to social procurement.

· Auckland Transport has a history of using social procurement to support south Auckland people including:

o Manukau Bus station and Pukekohe Bus Train Interchange, where targeted recruitment from Maori and Pasifika trade school graduates provided opportunities for local people to enter the workforce in jobs with good conditions

o Two local architectural graduates employed in the Ōtāhuhu Town Centre upgrade

o At Manukau Bus station and the Otahuhu and Papakura train stations Auckland Transport has worked with local businesses to provide retail offerings i.e. coffee providers, including use of local social enterprises.

· The next large Auckland Transport project is the first stage of the AMETI-Eastern busway and social procurement is included in the Request for Tender being issued in August 2018.

· The next large project in this part of south Auckland will be the upgrade of Puhinui Station (which is part of the Airport to Botany project and will be delivered in the next couple of years) and Auckland Transport’s procurement team is already planning a social procurement programme for this project.

· Social procurement can involve different options such as:

o Targeted recruitment strategies

o Employer-led learning and development programmes for recruits supported by Auckland Transport

o Supplier diversity, including contracting goods or services from established local businesses, social enterprises or socially innovative businesses (i.e. using local architects or coffee shops) and

o Increasing the percentage of Maori or Pasifika businesses used in a project’s supply chain.

· Auckland Transport liaises frequently with The Southern Initiative (TSI) to deliver social procurement. This relationship is well established. In previous projects TSI staff have managed the transition of new workers into employment through Auckland Transport projects and have provided ongoing mentoring, support and guidance for recruits.

· Auckland Transport will soon increase its ability to deliver an effective social procurement programme by employing a specialist person to work with TSI to manage this type of procurement.

19. In summary Auckland Transport is working hard to provide social procurement options. This includes working with TSI and Council and other CCOs to make sure opportunities to deliver local social and economic benefits are maximised. More information about this work will be provided at the southern local board chair’s meetings and at the August southern local boards cluster meeting.

f) That the MOLB request a detailed update on the Ōtāhuhu Streetscapes project.

20. Auckland Transport is awaiting the return of the relevant project manager from parental leave. When he returns a workshop will be scheduled.

g) That the MOLB request that the local board be advised when the extra lighting will be installed at the Māngere Bridge causeway.

21. When this report was written this information was not available, it will be provided as soon as possible.

g) That the MOLB request that the road marking for no stopping at the Māngere Bridge causeway be progressed.

22. In February and March 2018 Auckland Transport provided information about delivery of Liquor Ban signs painted in the road and footpath on Mangere Bridge. See Fig 1.

Figure 1: Proposed Liquor Ban Marking

23. Auckland Transport stated in its February 2018 monthly report that it could not pay for the markings but agreed ‘in principle’ to their use and offered to provide a quote for delivery using Auckland Transport contractors. In March 2018 a quote was provided to the Māngere-Ōtāhuhu Local Board.

24. The reason that Auckland Transport cannot pay for the markings is that its roles and responsibilities are clearly defined within its establishing legislation (Local Government Act - Auckland 2009) as being management of transport networks. The proposed markings do not contribute to either safety or efficiency of a transport network. Liquor Ban markings are to enforce a Council bylaw that focused on preventing criminal nuisance. This would not be a legal use of public money managed by Auckland Transport. The appropriate funding agency is Auckland Council, specifically the relevant local board.

25. If the MOLB wants these markings installed the next steps are simple, to decide whether you would like to mark the footpaths, roads or both with Alcohol Free markings.

26. In March 2018, Auckland Transport provided the proposed layout shown below in Figure 2. Roughly, every ten metres there is a marker achieved by staggering markings at 20-metre intervals. This would mean that every ten metres there is visible sign (see diagram below)

Figure 2: Layout of Proposed Markings

27. Auckland Transport provided the following planning figures based on an approximate cost of $ 50-75 per marking plus $1500 for traffic management. Three options were presented:

· Mark the footpath only – 40 markings Rough cost $ 2000-3000

· Mark the road only – 40 marking plus traffic management Rough cost $ 3500-4500

· Mark the road and the footpath – 40 makings on the road plus 40 markings on the footpath plus traffic management Rough cost $ 5500-7500.

28. The costs are rough figures for the MOLB’s consideration and if the MOLB wishes to proceed, a resolution releasing funds can be made.

29. When the MOLB authorises expenditure of funding Auckland Transport will confirm the cost and the finalise approval (or not) of the markings.

Local Board Transport Capital Fund

30. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· Be safe

· Not impede network efficiency

· Be in the road corridor (although projects running through parks may be considered if they support a transport outcome).

31. MOLB’s funding at the start of this electoral term was approx. $1.8 million. Of this sum $1,200,000 has been committed to projects, leaving $622,303 uncommitted. As of 1 July 2018, Council has approved a significant increase in the LBTCF. The following table provides an overall summary of the current LBTCF position. Including the increased LBTCF approved by Council and applying from 1 July 2018.

Table 1: Local Board Transport Capital Fund Summary

32. During this electoral term MOLB has identified a range of projects and reassessed their programme in June 2018. This reassessment led to series of resolutions reactivating projects held until Council made a decision regarding its plan for Māngere East. The following update reflects these changes:

Table 2: Local Board Transport Capital Fund Projects

General Overview
Projects	Current Status	Status
Upgrading the footpaths in and around the Māngere East Town Centre.		Currently on hold awaiting a ‘resolution’ from the MOLB to authorise ‘detailed design’ ‘Rough Order of Cost’ approx. $700,000 - 1,000,000
Building a two lane roundabout at the intersection of Bader Drive and Idlewild Road		Project in design. Rough Order of Costs: (21 June 2017) $700,000 - $1 million
Widening Bader Drive in front of the Cosmopolitan Club		Project in design Rough Order of Costs: (21 June 2017) $200,000
Ashgrove Reserve Cycle Route		Currently ‘on hold’ awaiting a ‘resolution’ from the MOLB to authorise ‘detailed design’ Rough Order of Costs: (16 August 2017) $400,000
Bus shelter improvement project		Putting together the list of stops.
Detailed Project Progress Report
*Upgrading the footpaths in and around the Māngere East Town Centre* Council’s Governing Body has confirmed its position about the MOLB’s plans for the area around Māngere East Town Centre. In July 2018, the MOLB passed a Resolution requesting Auckland Transport re-start detailed design work.
*Bader Drive Roundabout* In July 2018, the MOLB supported Auckland Transport’s advice to change the plan for this roundabout to a single lane roundabout allowing for much improved pedestrian safety. A re-design is currently underway and we plan that it will be finished by the end of the year so that construction can be authorised by the MOLB ready to build in January 2019.
*Widening Bader Drive in front of the Cosmopolitan Club* This project is running a little slower than expected. It has not completed its Traffic Control Committee processes yet and Auckland Transport are aiming to have a ‘Firm Cost Estimate’ in September 2018 so that construction can be authorised by the MOLB ready for work in October 2018.
*Ashgrove Reserve Cycle Route* Confirmation of Council planning has allowed the MOLB to use the element of the LBTCF held in reserve to push forward with other projects. In July 2018, the MOLB advanced this project to ‘detailed design’ so that a ‘Firm Cost Estimate’ is produced.
*Bus shelter improvement project* The MOLB has authorized Auckland Transport to provide a quote to deliver a project to improve bus facilities in the local area.

Local board advocacy

This section provides a regular report about how Auckland Transport is supporting the MOLB advocacy initiatives. The board’s advocacy initiatives are recorded in the Māngere-Ōtāhuhu Local Board Local Board Plan. In this month’s report the MOLB’s advocacy initiatives from the 2016-19 term have been recorded in the table below:

Table 3: Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
A well-connected area, part of a great, affordable public transport network that makes it easy for all to move around	Deliver projects with the governing body and Auckland Transport including: · Improving street connections between the Ōtāhuhu bus/train station and town centre · Upgrading the street environment around Māngere East shopping area and community facilities · Completing the Māngere town centre bus station upgrade · Support walking and cycling connections around popular parks like Walter Massey and Māngere Centre.	Auckland Transport has a range of projects underway supporting this initiative including: · The MOLB has requested an update about the Otahuhu Streetscape project · The MOLB has authorised design of footpath and lighting improvements in Mangere-East using the LBTCF · The MOLB is working with Auckland Transport to support the ‘Rapid Transit’ link from the Airport to Botany.
Attractive, accessible and safe cycle ways and walkways	Champion and support the Ōtāhuhu Portage route project to open the area for recreation, walking and cycling.	An advocacy issue that Auckland Transport can help support but can’t lead.
	Implement Norana path walkway and fund priority Local Paths projects	An advocacy issue that Auckland Transport can help support but can’t lead.
	Continue supporting Te Ara Mua-Future Streets and identify options to increase use of cycle ways and walkways	Auckland Transport’s Walking and Cycling Team continue to work with community to support this project.
	Partner with Te Wānanga o Aotearoa to use digital technology to popularise and increase use of new paths.	A MOLB project.
Safe, attractive and well-maintained streets for all	Develop and deliver improvements to Bader Drive, e.g. a roundabout at the Idlewild Road intersection and road widening near Māngere town centre.	Auckland Transport is currently supporting the MOLB to deliver two LBTCF projects on Bader Drive both projects are progressing,

Progress made on investigations

Māngere market resolution

33. Auckland Transport has noted the MOLB’s concerns expressed by resolution in May 2018 about the Māngere Market allowing vendors to position stalls on the pedestrian pathway markings.

34. The Property team met with the market operators on 30 July 2018 and Auckland Transport will brief the MOLB at the earliest opportunity.

‘Future Streets’ activation activities

35. Although Auckland Transport continues to support encouraging the local community to use the Future Streets area July has been a reasonably slow month with bad weather contributing to a small number of activities.

36. The most interesting activity in July was Auckland Transport’s activation team meeting with Auckland Council staff, the recreation centre and people at local maraes to discuss developing local walking maps.

Māngere Bridge ‘Safer Community’

37. Auckland Transport is delivering a new road safety initiative that concentrates road safety funding in certain areas. Mangere-Bridge is an area in which money has been committed to this initiative.

38. The project now focuses on Māngere Bridge Village, Taylor, Woodward and Church Roads. The aim will be to make walking safer by developing crossings and safer footpaths. Another issue identified is heavy vehicle traffic in this area.

39. In recent weeks, a second round of public consultation took place. On 11 July 2018, the results were reported to the MOLB.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

Auckland Transport consultations

40. Over the last reporting period, Auckland Transport has invited the local board to provide their feedback on one proposal. It is recorded with feedback received in Attachment C.

Traffic Control Committee resolutions

41. Traffic Control Committee (TCC) decisions from May 2018 is normally included in the report but there were no decisions in this area in July.

Tauākī whakaaweawe Māori / Māori impact statement

42. In this reporting period the project has required iwi liaison was ‘Future Streets’ activation and the project team has undertaken this task.

Ngā ritenga ā-pūtea / Financial implications

43. The most significant financial implication for the MOLB is the status of the Local Board Transport Capital Fund (LBTCF). Last month Auckland Transport reported that the MOLB has approximately $622,000 available.

44. Since the last report the Governing Body has increased the amount of money provided to Local Boards though the LBTCF.

45. Therefore, the MOLB starts the 2018/19 Financial Year with a total of just over $1.4 million.

Ngā raru tūpono / Risks

46. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for all of their projects.

47. The “Ngā ritenga ā-pūtea / Financial implications” section of this report summarized the MOLB’s LBTCF financial situation. This situation creates a risk that $1.4 million is currently unallocated. This risk is being mitigated by the following:

· On 7 June 2018 Auckland Transport officers and the MOLB workshopped possible options

· On 18 July 2018, the MOLB made a series of resolutions to progress this work stream.

Ngā koringa ā-muri / Next steps

48. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Auckland Transport Activity Report	35
b ⇩	Auckland Transport School Community Transport	47
c ⇩	Auckland Transport Summary of Consultation	49

Ngā kaihaina / Signatories

Authors

Ben Stallworthy – Elected Member Relationship Manager

Authorisers

Jonathan Anyon – Elected Member Team Manager

Carol McKenzie-Rex - Relationship Manager

No.	Title	Page
a ⇩	Locality Plan	57
b ⇩	Scheme Plan	59

No.	Title	Page
a ⇩	2017/2018 Annual Report	65

Māngere-Ōtāhuhu Local Board

15 August 2018

Auckland Council's Quarter Four and Year End Performance Report: Māngere-Ōtāhuhu Local Board

File No.: CP2018/13253

Te take mō te pūrongo / Purpose of the report

1. To provide the Māngere-Ōtāhuhu Local Board with an integrated report for quarter four,
1 April to 30 June, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for the Māngere-Ōtāhuhu Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. Sixty eight per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Twenty five per cent of activities were undelivered, cancelled, put on hold or deferred and eleven multi-year projects/activities have not progressed as expected during 2017/2018. (See attachment A – Snapshot)

4. Key highlights for quarter four include:

· The local board allocated the Facility Partnership Fund of approximately $135,000 (Item 1561) to four sports groups and all funding agreements were signed.

· Youth arts scholarships were awarded to eight of the 11 applicants as part of Building youth capacity (Item 633) and civic celebrations were conducted.

· The recreation and leisure centre - Tōia (Item 1073) achieved the highest customer satisfaction score for aquatic sites in the Auckland region.

· The local board’s advocacy and action to reduce harm from alcohol in local area had success, as the Auckland District Licensing Committee declined renewal of an on-licence.

5. Key activity achievements from the 2017/2018 work programme include:

· The arts broker programme delivered a range of community art initiatives across the local area and led to local creative artists connecting, using a specially set-up website to share, seek and promote activities. Proposals for community-led projects reflecting diverse talents were supported, e.g. pathways to performing arts, writing workshops and a Matariki workshop. (Item 493).

· Early involvement of mana whenua and establishment of a Project Steering Group for the Ōtāhuhu Portage route project to open up the historic route. This is a part of the Local Paths Plan (previously known as Greenways Plan) and aims to make it an exciting heritage route that attracts people from all over and is accessible for all (Item 2410)

· Youth Connections – the programme delivered a number of initiatives throughout the year to support young people to be meaningfully engaged in education, employment or training and have clear and viable employment or entrepreneurship pathways. A priority was maintained for Māori and Pacific young people (Item 626).

· Completion of works for public toilets in Kiwi Esplanade, Miami Street Reserve and Norana Park (Items 2396, 2405, 3122). The planning for a toilet in Boggust Park is underway (2931).

6. Key activities not delivered / not progressed as expected include:

· The full refurbishment of Massey Homestead remains behind schedule. The quarter four update notes that a draft conservation report has been submitted to Heritage New Zealand for approval of works (Item 2386)

· The Walter Massey Park concept plan finalisation and development of a walkway and fitness trail is delayed due to related initiatives (Item 3250). This involved discussions with community organisations on their aspirations for developing facilities on reserve land. In the last year the board also advocated to the Governing Body to invest and develop Māngere East precinct as a thriving community hub. It is expected that the park concept plan finalisation will commence in the next financial year.

· Boggust Park – delivery on the board priorities of seating, fitness equipment/play area and pathway is deferred to next year. Detailed design was presented to the board in July 2018 (Item 3555)

7. The 2017/2018 financial performance report is Attachment C. There are some points for the board to note:

Overall operating result is six per cent above budget due to higher operating expenditure. Revenue at $1.46 million is near to budget. Operating expenditure is five per cent above budget mainly in Asset Based Services. Locally Driven Initiative projects are 80 per cent completed. Capital expenditure delivery is below budget by 62 per cent in asset renewals, Locally Driven capex Initiatives and growth funded projects.

8. Performance measures results from the 10 Year Budget 2015-2025 were included in the previous quarterly performance reports.

Ngā tūtohunga / Recommendation/s

That the Māngere-Ōtāhuhu Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

9. The Māngere-Ōtāhuhu Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events, approved on 21 June 2017 / MO/2017/119

· Parks, Sport and Recreation, approved on 21 June 2017 / Resolution number MO/2017/115

· Libraries and Information, approved on 7 June 2017/ MO/2017/97

· Community Facilities: Build Maintain Renew and Community Leases, approved on 21 June / MO/2017/117

· Infrastructure and Environmental Services, approved on 7 June / MO/2017/96

· Local Economic Development, approved on 21 June/ MO/2017/116

Tātaritanga me ngā tohutohu / Analysis and advice

Key highlights for quarter four

10. Some highlights from the quarter four period include:

· The Māngere Arts Centre – Ngā Tohu o Uenuku staged 43 performances, six programmes with a total of 13,350 visitors in the last quarter. The successful sell-out of the local production, Wizard of Ōtāhuhu was also shown in the central city. The opening launch of Festival of Pacific Dance took place at the arts centre. (Item 491)

· Art activation in public spaces – POP Ping Pong at Tōia, Ōtāhuhu and POP Marbles at Māngere Bridge village, as part of the Pop-up series was implemented successfully (Item 495)

· Local community grants of $102,449 allocated to groups and organisations for a variety of events and programmes (Item 433)

· Youth arts scholarship awarded to eight young people (Item 633)

· Replacement of CCTV cameras and maintenance upgrades has led to reduced call outs in Māngere town centre and Māngere East Village (Item 628)

· The local board’s ongoing work in reducing harm from alcohol in local areas continues to have positive results. This includes the Auckland District Licensing Committee declining the renewal of an on-licence. In another case community concerns were addressed through successful negotiation to remove all advertising and two entrances to a liquor shop (Item 2798)

· Improvements to public toilets – the toilet in Kiwi Esplanade is nearly ready as part of the renewals programme (Item 2396) and the facility in Miami Street Reserve has been completed (Item 2405). The planning for a toilet in Boggust Park is underway (2931). Toilet installation was completed at Norana Park (Item 3122)

· Improving ‘green’ assets in the local board area by planting large trees has progressed. (Item 927); Riparian planting and community education was taken up as part of the Wai Care programme (Item 46) with the involvement of local schools. More than 200 people engaged and 5,900 trees planted. This included additional trees through the Mayor’s million trees initiative.

· Planting and education about biodiversity has been delivered by working with different community stakeholders across the board area – including at Kiwi Esplanade, Sturges Park, Luke Reserve and Tararata Creek (Item 958)

· There were twelve activations through the Out and About programme (Item 1999) in the last quarter in David Lange Park, Kiwi Esplanade, Swanson, Sutton and Murphy’s Reserves. In future more community-led delivery is recommended.

· Mangrove management and removal is progressing - negotiations with the contractor are underway for management of mature mangroves at Mahunga Drive.

· Office space alterations and refurbishment to upstairs rooms in Māngere town centre have been completed (Item 3074)

· Industry Pollution Prevention Programme (Item 38) - A separate end of year report was provided to the board for the Ōtāhuhu and airport catchment areas. Key comments are that the pollution follow-up visits have shown that most recommendations are being adopted by companies, but that it can sometimes take longer for them to take action. Overall, 86% of pollution issues were addressed.

· Final visits were carried out for the business waste minimisation education programme (150), with revisits recommended in the next financial year.

· Manukau Harbour Forum – Flagship sites review project was presented to the forum. The forum comprises membership of eight local boards located along the Manukau Harbour. The objectives of the ‘small sites ambassador project’ working with young leaders from sustainable schools team were achieved. Further work is planned for promotional videos of the harbour (Item 39)

· A community-led Local Economic Forum was held in June and a revised local economic development plan is to be presented to the board in the next financial year (Item 680)

· The recreation and leisure centre - Tōia (Item 1073) achieved a high assessment score based on customer satisfaction surveys, the highest for aquatic sites in the Auckland region

· The Local Facility Partnership Fund (Item 1561) was allocated by the local board in May 2018 and funding agreements were signed by four sports groups for different initiatives such as:

- preparing a facilities strategy

- to construct women's toilets and upgrade men's toilets

- to upgrade kitchen, plumbing for a new laundry and tuck shop and

- to install a new PA system.

Overall performance against the Māngere-Ōtāhuhu Local Board 2017/18 work programme

11. The Snapshot (Attachment A), shows overall performance against the Māngere-Ōtāhuhu Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (Attachment B).

12. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

13. Sixty eight per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. 25 per cent of activities were undelivered, cancelled, put on hold or deferred.

Table 1: End of year Local Board Work Programmes Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On Hold, Deferred	Cancelled*	Not delivered	Activity Status (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	-	-	-	-	35	-	100%
PSR	3	-	-	1	8	3	73%
Libraries	-	-	-	-	11	-	100%
CF	12	7	-	9	18	11	51%
Leases	12	4	-	-	10	-	38%
I&ES	1	-	1	1	8	-	73%
ATEED	-	-	-	-	4	-	100%
TOTAL	28	11	1	11	94	14	68%

*Note: During the delivery of the work programmes some activities have been combined together for efficiency of delivery. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly update (Attachment B). The remaining of the combined activities are identified as cancelled with an amber RAG status to differentiate from other cancelled activities and are not included in the overall delivery performance figures or the snapshot (Attachment A).

Key activity achievements from the 2017/2018 work programme

14. The key achievements in the delivery of the local board work programmes for 2017/2018 include:

Outcome area – A strong local economy:

· Funding partnerships with Business Improvement Districts (BIDs) for safety initiatives around town centre hubs in Māngere, Māngere East, Ōtāhuhu and Māngere Bridge through CCTV cameras and Crime Prevention Officers.

· Support to community social enterprise by funding Māngere Ōtāhuhu Social Enterprise Collective and enabling promotion of Māori and Pacific art and craft to wider audiences through pop-ups in the central city.

· The 24 Hour South video campaign, promoting the area for tourism, successfully reached 515,000 online viewers.

· Youth Connections – a range of successful initiatives for youth skill development transition to employment were completed in the course of the year. These included projects supporting local youth to obtain driving licences, to be inspired through motivational talks, establishing links to employers, preparation to attend ‘Job Fest’. Young people Not in Education Employment and Training (NEET) are the main target group.

Outcome – The heart of Māori and Pasifka culture:

· A signature event showcasing local talent in Māori and Pacific arts and culture was delivered.

· The arts brokering programme resulted in many local creative artists connecting, using a new website to share, seek and promote activities; Thirty successful proposals for activities were supported and in the last quarter, six events were delivered such as the pathways to performing arts, writing workshops and a Matariki workshop.

Outcome – Protecting our natural environment and heritage

· Work progressed to make improvements around the Manukau Harbour and coastline as part of the Manukau Harbour work programme - through activities such as young leaders programme to be run in the harbour area. A pilot education programme was also developed and delivered for industry education to focus on small building sites and sediment control.

· The Industry Pollution Prevention programme was completed in the airport and Ōtāhuhu catchment, with 60 of 80 planned site visits completed.

· Work around the Pukaki Crater Reserve continued in partnership with mana whenia in their kaitiaki role. Alongside initiatives for planting, work is progressing to assess feasibility of acquiring permanent access to the urupa (burial site) by a right of way.

· A range of projects were completed in the course of the year for protecting and improving the local natural environment. These involved funding partnerships with, for example, Makaurau Marae, community organisations, volunteer groups and schools (e.g. Southern Cross Campus, Māngere Kura, Auckland Seventh- Day Adventist High School, Westmount School and Māngere College). Activities taken up were planting, riparian restoration and water quality monitoring in areas such as Harania, Tararata and Oruarangi awa.

Outcome – A well-connected area*

· Gradual progress with the Ōtāhuhu streetscapes upgrade for improvements around the town centre also connecting with the bus-train interchange and Tōia, the recreation precinct.

· Progress on the Local Paths Plan (formerly referred to as Greenways) is underway as resource consents have been applied for to connect Norana Park walkway to Kiwi Esplanade, Māngere Bridge and Favona.

· The Ōtāhuhu Portage route – also part of the Local Paths Plan – aims to open up the area for recreation, walking and cycling. Mana whenua were engaged with early in the process and are part of the Project Steering Group that was established.

Outcome – Facilities to meet diverse needs

· The Māngere Arts Centre continued to deliver high quality performances and exhibitions, attracting a large number of visitors and reaching diverse audiences.

· Agreements put in place with Strive Community Trust to manage and deliver programmes at the council owned Nga Tapuwae Community Centre and with the Ōtāhuhu Town Hall Community Centre Incorporated to deliver programmes at the Ōtāhuhu town hall.

· The board successfully advocated for funding by the Governing Body in its 10-year Budget (Long-term Plan 2018-2028) for joined up planning and investment to develop Māngere East and its surrounding areas as a vibrant local community and business hub.

· Allocation of the Facility Partnership Fund and signing of agreements with four sports groups for initiatives such as preparing a facilities strategy, constructing women's toilets and upgrading men's toilets, refurbishing a kitchen, plumbing for a new laundry and tuck shop and to installing a new public address system.

· The board made decisions to implement Boggust Park and Sturges Park concept plans by allocating local capital budget for seating, fitness equipment, play area and pathway in Boggust Park; in addition to reconfiguration of the Awa Street car park, turning circle and removal of smaller car park in Sturges Park.

Outcome – A place where everyone thrives and belongs

· Continued dialogue with mana whenua for improving Māori input into local board decision-making, and jointly identifing action areas such as Te Ao Maori 101 training for current local board members and those standing for future election/local board candidates.

· Local funding support through event partnerships such as St. Patricks Day, World Diabetes Day, Māngere Bridge Food and Wine Festival, Counties Manukau Sporting Excellence Awards, Ōtāhuhu Ethnic Food Festival, Santa Parades and other Christmas events.

· Allocation of local community grants through contestable funding for a variety of local projects and activities to diverse groups.

· Support for skills and capacity development in local communities to raise concerns to reduce alcohol harm in their neighbourhoods. Communities are more networked and equipped to raise objections to the District Licensing Committee (DLC). One application for an on-licence was declined by the DLC in the local board area during this quarter.

Overview of work programme achievement by department

Arts, Community and Events work programme

15. The percentage of Arts, Community and Events (ACE) work programme activities delivered is 100%. A budget of $20,180 for town centre community safety initiatives is carried over to the next financial year.

16. The Community Empowerment Unit (part of ACE) has initiated work on re-focusing community safety in a context of building welcoming, safe and interactive public spaces.

Parks, Sport and Recreation work programme

17. The percentage of Parks, Sport and Recreation work programme activities delivered is 73%. Three activities that are deferred are marked Red. There is one activity marked Amber – in progress. Activities that were not completed as expected (Red and Amber RAG status) are in a table below.

Activity name	RAG status	Activity status	Explanation and mitigation
Pukaki Crater Reserve: Co-management (Item 960)	Red	Deferred	Currently a property valuation report for potential acquisition of an easement area is to be produced by the Community and Social policy team of council, followed by presentation to the local board at a workshop in the 2018/2019 financial year.
Mangere Community Initiatives (Item 3429)	Red	Deferred	The planned project activities are complete. The balance of the budget, as directed by the local board, is to be used for finalising the Māngere Centre Park concept plan.
Blake Road Reserve service assessment (Item 3548)	Red	Deferred	Delayed start; a draft development plan prepared and to be reported for adoption in August 2018
Create Māori identity – names of reserves (Item 1173)	Amber	In progress	Work in progress, two workshops were held and a naming database developed. Mana whenua have provided direction on a potential list of parks that can be dual named as part of Tranche 1. Further actions and board decisions anticipated in first quarter of next financial year 2018/2019.

18. Two of the work items directly address the board’s commitment to deliver on Māori outcomes at a local level. The Pukaki Crater reserve is co-managed with mana whenua and the deferral of work is related to the requirement of property evaluation report that is essential for any land acquisition. The board also supports the ongoing work of creating Māori identity and naming of reserves.

19. The planned activities under Mangere Community Initiatives which involved discussions with community groups wishing to provide community facilities on park land in Māngere is complete (Resolution number MO/2018/75). The remaining task of finalising the Māngere Centre Park concept plan will be in next financial year through the Community Facilities work programme.

Libraries and Information work programme

20. One hundred per cent of Libraries and Information work programme activities were delivered as planned.

21. The board allocated ‘locally driven initiatives’ (LDI) budget for extended hours in three local libraries. The department’s update noted wider use by the local community through programmes such as chess club in Māngere East library on every Saturday, and Māngere Bridge library has trialled a board games session over the last term, run by two members of the public. Both programmes have generated family interest.

Community Facilities: Build Maintain Renew work programme

22. The percentage of Community Facilities: Build Maintain Renew work programme activities delivered was 51 per cent. There are 19 activities that are red - not delivered and nine activities that are amber - in progress. Activities that were not completed or progressed as expected (Red and Amber RAG status) are outlined in table below.

23. See table below for details.

Activity name	RAG status	Activity status	Explanation and mitigation
Frank Grey Esplanade Reserve - renew coastal assets (Item 2394)	Red	Cancelled	The work is part of Coastal Management Retreat policy
Mangere Town Centre - renew rubbish bins (Item 2398)	Red	Cancelled	Assets were renewed in the last financial year.
Māngere Town Centre - renew street furniture (Item 2399)	Red	Cancelled	Delivery completed last financial year.
Schroffs Reserve - renew coastal assets (Item 2412)	Red	Cancelled	Coastal specialist advice is that the renewal is not required
Market Cove Special Housing Area - develop playground (Item 3409)	Red	Cancelled	Project has been cancelled as housing developer opted out of contract.
Otahuhu Coastal - develop new general park (Item 2409)	Red	Cancelled	Community services division to clarify scope as there is limited budget allocated towards the project, and funding for future years to be unlocked as further concept options develop.
Norana park- renew softball fences & fields	Red	Cancelled	Service of the asset is not required
Old School Reserve - renew park roading and car parks (Item 2408)	Red	On hold	Subject to confirmation with lease holders.
Oruarangi Park - develop park facility (Item 3144)	Red	On hold	Outcomes of the subdivision development are awaited. There are uncertainties if the land will vest with council.
Walter Massey Park - renew walkway and fitness equipment (Item 3250)	Red	On hold	This project is an LDI Capex allocation and is associated with: - Finalisation of the park’s concept plan - Board’s major priority to focus on wider improvements around the Māngere East precinct. Once the Walter Massey Park concept plan has been consulted on and adopted by the local board, planning and development works can recommence.
Renew park furniture and fixtures: Norana Park, Otahuhu College Memorial Field, Schroffs Reserve. (Item 2401)	Red	Deferred	Delay due to insufficient scoping. Signage for main park has been excluded from scope due to region wide initiative. Delivery is expected to be carried over in the next financial year. Currently procurement documents for physical works tender have been submitted and prices are under negotiation with the expectations that contracts will be awarded for physical works by July 2018
Sturges Park – implement concept plan - reconfiguration of the Awa Street car park, turning circle and removal of smaller car park. (Item 3553)	Red	Deferred	A LDI Capex project. Project to be carried forward into the new financial year for full delivery.
Piki Thompson Way - install flagpole (Item 3554)	Red	Deferred	A LDI Capex project. Delays stemming from variable views between Heritage team, the RSA and the Ōtāhuhu town centre manager’s preferred location (front). An alternative solution is suggested and agreed for a temporary flag pole that can be brought out each year and inserted into a permanent in-ground sleeve.
Boggust Park – implement concept plan - seating, fitness equipment, pathway. (Item 3555)	Red	Deferred	A LDI Capex project: Developed design phase is underway, presentation to board in workshop, details to be approved by board followed by progressing resource consent application.
Car park renewal - Hard surface renewals at: Blake Road Reserve & Curlew Bay Foreshore Reserve&Moyle Park&Old School Reserve (Item 3069)	Red	Deferred	Works only remain in Moyle Park due to tender responses but physical works are now underway.
Mangere Arts Centre - install air conditioning (Item 3067)	Red	Deferred	Partial installation has been done and next steps are to complete commissioning and put into normal operation
Half Basket Ball Court Renewal (Item 3070)	Red	Deferred	Physical works contract awarded and works to commence
Mangere Otahuhu Equipment Renewals (Item 3071)	Red	Deferred	Signage work has been completed, Remaining works are part of renewals bundle to be completed by July 2018.
Harania/Marys Foreshore Reserve - renew path. (Item 2395)	Red	Deferred	Physical works delay due to ground conditions, contract to be finalised for physical works. Progress contingent on ground conditions.
Mangere Town Centre Library (Item 2391) - Furniture, fittings and equipment	Amber	Cancelled	Line is cancelled as project has been merged with Mangere Town Centre Library comprehensive renewals (and included in work line 2390 noted as Green - in progress)
Renew park roading and car parks at Mangere Recreation Centre and Old Otahuhu Recreation Centre (Item 2402)	Amber	Cancelled	Asset assessment is noted to be in good condition
Naylors Esplanade Reserve - renew park structures (Item 2406)	Amber	Cancelled	Project is no longer required as the project named Peninsula Point Reserve - renew bridge and footpath included the renewal of the footbridge in Naylor Esplanade Reserve
Massey Homestead - full refurbishment (Item 2386)	Amber	In progress	A multi-year project, progress slower than anticipated. Currently a draft conservation report has been submitted and is in review followed by submission to Heritage New Zealand for approval.
Moana-Nui-A-Kiwa Leisure Centre - comprehensive renewal (Item 2392)	Amber	In progress	Multi-year project - Progress is slower than anticipated, detailed design in progress; work is part of bundled projects for comprehensive renewals.
Mangere-Otahuhu - renew car parks 2017-19 Mangere Recreation Centre and Old Otahuhu Recreation Centre car parks (Item 2400)	Amber	In progress	A multi-year project, progress slower than anticipated. Currently design requirements for the renewal of these car parks are underway, followed by scoping.
Mangere Community House - refurbish and extend house (Item 2388)	Amber	In progress	A multi-year project, progress slower than anticipated. Currently negotiation with heritage architect underway to obtain fee for concept and preliminary design for the refurbishment. Followed by contract and start of design process.
Mangere Mountain Education Centre Renewals (Item 2397)	Amber	In progress	Multi-year project. Detailed design is completed, however delays anticipated with consenting. Applications have been lodged to Heritage New Zealand on 12 June 2018 and resource consent was lodged for the track work.
Norana Park - develop walkways and paths (Item 2407)	Amber	In progress	A multi-year project, progress slower than anticipated. Currently resource consent for stage 1 (Mahunga to Norana) is pending, awaiting final review by Transpower with decision expected by July. Stage 2 (Norana to Beach Road) Resource consent decision expected by end of July. Next steps: Procurement for physical works following resource consent decision.
Otahuhu Portage - develop greenway link (Item 2410)	Amber	In progress	A priority project for the board as it addresses multiple outcomes of the Local Board Plan. A multi-year project, progress slower than anticipated. Next step is to complete strategic plan phase.
Peninsula Point Reserve - renew bridge and footpath (Item 2411)	Amber	In progress	A multi-year project, progress slower than anticipated. Detail design is in progress and following building consent this will progress.
Footpath renewals across various park locations (Item 3072)	Amber	In progress	A multi-year project, progress slower than anticipated. Tender for physical works has been received followed by awarding contracts

Community Leases work programme

24. Thirty eight percent of Community Leases work programme activities were delivered. There are 16 activities that are Red - Not delivered’ (Four of these were cancelled and 12 are deferred). See the work programme update in attachment B for explanatory notes.

25. Five items indicate that additional advice is awaited from land advisory services on the type of engagement or consultation required.

26. The community lease work programme helps the board to achieve two of the six outcomes of the local board plan – ‘Facilities to meet diverse needs’ and ‘A place where everyone thrives and belongs’. The legal requirements for processing and allocating community leases require time and the local board has raised concerns about delays.

Infrastructure and Environment Services work programme

27. The percentage of Infrastructure and Environment Services work programme activities delivered is 73. There are two activities that are Red - Not delivered and one activity that is Amber - In progress. Activities that were not completed or progressed as expected (Red and Amber RAG status) are in the discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Healthy Rentals (Item 43)	Red	Deferred	There was low uptake by landlords, and only 73 per cent of the total budget allocated was spent. A budget of $6,500 has been carried over to the next financial year.
Bus Subsidies - Opportunity for schools to access our Experience Centres (Item 546)	Red	Not completed	Only seven of the local schools took up the offer of bus subsidy instead of 10, leading to a minor underspend of $400.
Ōtāhuhu town centre streetscapes upgrade (Item 107)	Amber	In progress	A multi-year, growth funded project of significance for the board. Delay to the council starting work onsite, due to work being undertaken in the area by Vector and Chorus, as well as design queries. The undergrounding of utilities is required by the council prior to starting work on Station Road. Work has commenced on Station Road and further agreements are to be reached with key stakeholders on the implications of the work.

Local Economic Development work programme

28. A hundred per cent of Local Economic Development work programme activities (four items) managed by Auckland Tourism Employment and Economic Development (ATEED) were delivered.

29. A key activity (Item 680) was to refresh the Māngere-Ōtāhuhu Local Economic Development Plan. A local economic forum was led by a community organisation as part of this work item. The results of these discussions are to be presented to the board in August and will inform activities for the next financial year.

30. Two activities (Items 679 and 983) - The 24 Hour South visitor video promotion and Collective Business Improvement District project were combined to include promotion of local town centres.

Deferred activities

31. As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

Activity	Budget	Division/ Department
1. Mangrove management and removal	$175,000	Community Facilities
2. Green assets - tree planting	$ 20,000	Community Services - Parks Sports and Recreation
3. CCTV and town centre safety initiatives	$ 20,180	Community Services – Arts Community and Events
4. Healthy rentals	$ 6,500	Infrastructure and Environmental Services

32. Undelivered capex funded activities will be brought to the board by Community Facilities as part of their annual capex carry forward process.

Financial performance

33. Revenue is near budget. Higher revenue from community halls and community centres offset lower revenue from leisure facilities membership. Expenditure is above budget mainly in the full facility parks contract. Eighty per cent of locally driven initiatives projects are complete. The budget for some projects such as mangrove removal has been approved for deferral and delivery in the next financial year. Capital spend is below budget for asset renewals, town centre streetscape upgrade and Walter Massey Park walkway renewal. The Māngere-Ōtāhuhu Local Board Financial Performance report is in Attachment C.

Key performance indicators

34. Performance measure results from the 10 Year Budget 2015-2025 were included in the previous quarterly performance report. These are excluded this quarter as they will be presented to the board in Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

35. This report informs the Māngere-Ōtāhuhu Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

36. The local board workshopped the quarter four performance report and conveyed concerns about delays in work programme delivery, especially as compared to quarter three advice. There are a large number of work programmes showing in the RED category at the end of quarter four. The local board seeks earlier advice on delays or non-completion of its programmes, to enable governance oversight and an opportunity to reallocate budget.

Tauākī whakaaweawe Māori / Māori impact statement

37. In the final quarter of 2017/2018 financial year, work programme delivery has progressed delivery on Māori outcomes in line with the Māngere-Ōtāhuhu Local Board Plan.

38. The board continue to place an emphasis on early engagement and dialogue with mana whenua on all projects.

39. Examples of activities include further planting and weed control at Pūkaki Crater, which is also co-managed with the Te Akitai (Items 960 and 49) and close involvement with Makaurau Marae on the restoration planting at the Oruarangi Awa (Item 51)

40. Libraries in the local area deliver school holiday programmes and events incorporating the celebration of Matariki and knowledge of Te Ao Māori.

41. Another project activity (Item 1173) aims to build a stronger Māori identity in the local area by identifying opportunities for naming parks and reserves and working with mana whenua. Two workshops have been held to progress this.

42. The Ōtāhuhu Portage route (Item 2410) is of significance to Māori. A Project Steering Group has been established. This is a multi-year project that will be progressed with mana whenua.

43. Māngere-Ōtāhuhu Local Board together with three other southern local boards continues to strengthen working relationships with mana whenua through the project Māori input into local board decision making. Recommended actions have emerged through dialogue and these are about initiating Te Ao Māori training for elected members, designing a toolbox of resources and continued collaboration on projects.

Ngā ritenga ā-pūtea / Financial implications

44. This report is provided to enable the Māngere-Ōtāhuhu Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Māngere-Ōtāhuhu Local Board receiving this report.

Ngā raru tūpono / Risks

45. Risks associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

46. The Lead Financial Advisor will action deferral of identified activities, and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Snapshot - Workprogramme (attachment A)	95
b ⇩	Workprogramme update - Q4 (attachment B)	97
c ⇩	Local Board Financial Performance - Mangere-Otahuhu as at June 2018 (attachment C)	129

Ngā kaihaina / Signatories

Authors

Rina Tagore - Senior Local Board Advisor

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

Carol McKenzie-Rex - Relationship Manager

Chairperson	Lemauga Lydia Sosene
Deputy Chairperson	Togiatolu Walter Togiamua
Members	Tauanu’u Nick Bakulich
	Carrol Elliott, JP
	Makalita Kolo
	Tafafuna’i Tasi Lauese, JP
	Christine O'Brien

Date	Meeting	Issues
4 July	MOLB Workshop	As per agenda
5 July	Prep meeting for 12 July Mana Whenua Hui	protocols
6 July	Mangere East Hawks Ruby League	Refurbishment launch
11 July	MOLB Workshop
12 July	Community Leasing Work Programme	Oversight & monitoring
	SIMS Pacific Metal	Fire Review
15 July	Manukau United vs Mt Albert Ponsonby	Chatham Cup
	Otahuhu Leopards vs Mt Albert	Women’s Rugby League
16 July	Regional Cluster Workshop	As per agenda
18 July	MOLB Business Meeting	As per agenda
19 July	Mangere Youth Providers Network Meeting
24 July	Citizenship Ceremony
25 July	MOLB Workshop	As per agenda
26 July	Governing Body Meeting	Manukau Ward Split
	Blake Road Reserve	Update regarding the delay of finalisation of the concept plan
31 July	Board de-brief	Manukau Split
	Community Grant Funders Workshop	Funding information

Preference	Proposed New Road Name	Meaning
Preferred Name	Kanorau Place	To be diverse, varied. This was chosen due to the ethnic diversity of the Mangere area.
First Alternative	Takamua Place	To be at the front. This was chosen as the homes that are being built in the development are modular and built off-site in a factory to reduce costs
Second Alternative	Whānui Place	To be broad, wide, extensive. This name has been chosen as the Mangere area has a great sense of community and includes a broad range of cultures.

	Section	Description
a)	Local Board area demographics	A demographic profile of the area (originally presented in Local Board Plans).
b)	Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local Board group photo	A group photo of the Local Board.
d)	Local Flavour	A profile of either an outstanding resident, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

What	From	To	When
All urban and rural berm mowing and weed management	Auckland Transport	Community Facilities	1 April 2019
‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying	Auckland Transport and Waste Solutions	Community Facilities	1 July 2019

Authors	Janette McKain - Local Board Democracy Advisor
Authorisers