No.	Title	Page
a ⇩	Member Rangi McLean's Written Update - August	15
b ⇩	Member Angela Cunningham-Marino's Written Update - August	17
c ⇩	Member Sarah Colcord's Written Update - August	19

Manurewa Local Board

16 August 2018

Auckland Transport Update to the Manurewa Local Board – August 2018

File No.: CP2018/14443

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Manurewa Local Board on transport-related matters in its area, including Local Board Transport Capital Fund (LBTCF) projects.

Whakarāpopototanga matua / Executive summary

2. The Manurewa Local Board currently has five active LBTCF proposals underway. Traffic Control Committee approval will be sought for the Hillcrest Grove pedestrian improvements this month, and the refurbishment of the Manurewa town centre clock is expected to be completed around the end of August. The designs for the poppy road name blades have been received and approved.

3. At the Manurewa station pedestrian overbridge, the installation of iwi artist-designed mesh is expected to begin on 19 August.

4. The increased LBTCF funding approved by Auckland Council became available on 1 July. There is now $1,427,148 available for local transport projects in the Manurewa area in the current political term.

5. Auckland Transport is running a ‘Love being a Local’ speed campaign in the Manurewa area, with the help of four local schools.

6. At the Station Road park-and-ride, CCTV pole and streetlighting installation is well underway.

7. Auckland Transport’s Quarterly Report for the April - June 2018 is attached to this report, and details its activities and projects both in the Manurewa area and regionally.

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a) receive the report entitled ‘Auckland Transport Update to the Manurewa Local Board – August 2018’

b) approve the installation of two bollards in the narrow section of the walkway connecting Blanes Road and Reremanu Place, Weymouth, to be funded using the Local Board Transport Capital Fund, based on the rough estimate of $1000.

Horopaki / Context

8. This report addresses transport-related matters in the local board area and includes information on the status of the Local Board Transport Capital Fund (LBTCF) and LBTCF projects.

9. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme.

10. Any LBTCF projects selected must be safe, must not impede network efficiency, and must be located in the road corridor or on land controlled by Auckland Transport (though projects running through parks can be considered if there is a transport outcome).

11. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. Auckland Transport reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund (LBTCF) update

12. The Manurewa Local Board’s LBTCF to date is summarised below. Increased LBTCF funding has been approved by Auckland Council, for the 2018/19 and subsequent financial years, which became available on 1 July. The amount approved for the Manurewa Local Board is now included in the financial summary table below.

Manurewa Local Board transport capital fund summary:

Total Funds Available in current political term (includes 2019/20 FY)	$4,010,293
Amount committed to date on projects approved for detailed design and/or construction	$583,145
Capped contribution amount for Te Mahia station upgrade project	$2,000,000
Remaining budget left available to allocate by the end of the current political term	$1,427,148

13. The board’s current LBTCF projects are included in the table below (in which ROC = rough order of costs, and FEC = firm estimate of cost):

ID#

Project Description

Progress/Current Status

353

Hill Road pedestrian link:

A project to improve pedestrian links on Hill Road between Great South Road and the Botanic Gardens

· FEC = $525,000

· Spend to date = $429,233

· Construction approved in Nov-15 based on FEC of $575,000 (later reduced to $525,000).

· Project completed except for one remaining site at the Hillcrest Grove intersection. Consultation was repeated given the time passed since the initial consultation.

Project update:

· Public consultation closed on 1-Jun-18 and a close-out letter has been sent to the one response received.

· The resolution report is being prepared and will be taken to the TCC for approval in August.

· Construction is expected to begin in late August or September.

354

Manurewa covered walkway:

A project to improve connectivity between the Manurewa bus station, rail station, and Great South Road (through Southmall) by building a weather-proof canopy to link all three.

· FEC = $1,172,000

· Spend to date = $1,110,889

· Project initiated in Oct-14 and construction approved in Nov-15. The FEC was adjusted a number of times due to scope changes.

· Following a further request, ROCs were provided in Mar-17 for canopies over the station ramps – the ROC for a solid (metal) roof was $721,632 while the ROC for a structureflex roof was $795,072.

· All requested physical works funded from the LBTCF have been completed.

· The board withheld making a decision on covering the ramps until potential opportunities relating to Te Mahia train station could be identified with AT.

Project update (for non-LBTCF component):

· The artist-designed mesh arrived in NZ and cleared customs in late June. Installation work is expected to begin on 19 August.

· Council’s Arts and Culture team will engage with the board around an opening event.

545

Wattle Farm Road central pedestrian refuge:

A project to improve pedestrian inter-connectivity between Acacia Cove Village and Bupa Retirement Village

· FEC = $29,000 ($16,300 from LBTCF, $12,700 from Bupa)

· Spend to date = $6,977

· The board approved construction on 14-Dec-17 based on the total project firm estimate of $29,000 and an agreed cost share of $16,300 from the Board and $12,700 from Bupa.

· Construction work on the pedestrian refuge will be undertaken together with AT’s installation of footpaths in the immediate area.

Project update:

· Final costs have come in under budget.

· The final cost share for the board is $9,183 and for Bupa is $7,215. An invoice has been sent to Bupa.

546

Te Mahia station upgrade:

A project to work in conjunction with AT to upgrade the station beyond the basic scope of works identified by AT

· Capped allocation of $2m

· Spend to date = $1,150,387

· On 16-Nov-17, the board considered and endorsed a package of works to be funded by the LBTCF, and approved a maximum allocation of $2 million.

· On 19-Apr-18, the board passed a resolution to include mana whenua signage at the station as part of its $2M package of works.

· AT is liaising with Te Akitai Waiohua to develop the mana whenua signage for the station.

· Settlement for the purchase of 286 Great South Road occurred on 29-Jun-18. The Manurewa town centre working group will now look to develop options for the site.

Project update (including AT funded works):

· On the station platform, all concrete bases for the new shelters and light pole foundations have been poured.

· Due to poor weather during the 14-15 July Block of Line (BOL), platform resurfacing could not be undertaken. The final preparation of base course remains to be undertaken and surfacing completed.

· AT is assessing an option for day works and, if practicable, re-surfacing will occur on 3-4 August. Some disruption to platform use can be expected while work is underway. A further BOL will occur on 1-2 September that can be used as a contingency if needed.

· Fabrication of the shelters is underway off site, with installation planned to start in late August. AT will undertake the light mast installation at the same time using the same contractor and crane.

· The working group has met initially to discuss options for the land at 286 GSR.

598

Manurewa town centre clock upgrade and refurbishment

A project to upgrade and return the clock to good working order

· FEC = $36,437

· Spend to date = $105

· On 19-Apr-18, the board approved construction on a project to refurbish the Manurewa town centre clock and to upgrade with new clock case, dials, electrical and lighting, and replace glass viewing-panels at clock base.

· Restoration work is underway by Precision watch and clock repair specialists.

Project update:

· The clock works, casing, dials, hands and bracket are in the workshop being restored.

· The new clock casing will have three modifications to the original – slightly larger, bezels with glass to protect the dials and hands from the weather, and extra space to fit LED lighting. The bracket attaching the clock case to the pole is being modified to allow the clock dials to be enlarged slightly to give a greater street presence. These can be achieved within the approved budget.

· Assuming there are no complications, it is planned to have the clock back up and running towards the end of August.

· Electricity will also need to be supplied to the clock pole from the adjacent streetlight to connect the LED lighting up to.

611

Poppy Places of Remembrance project

A project to identify street names in Manurewa related to NZ’s overseas military history

· FEC = $8,042

· On 21-Jun-18, the board approved $8,041.93 for the purchase and installation of poppy road name blades along the following roads: Beatty Avenue, Jellicoe Road, Jutland Road, Sturdee Road, Churchill Avenue, Maich Road and Pedestal Lane.

Project update:

· A purchase order for the signs has been issued to RTL. Draft designs were provided back for AT review and confirmation.

· Installation will be undertaken by AT’s road maintenance contractor once the signs are received.

Installation of walkway bollards

A project to prevent cars driving along the walkway between Blanes Road and Reremanu Place, Weymouth

· ROC = $1000

· On May-17, the board’s transport lead requested the installation of bollards in the walkway between Blanes Road and Reremanu Place, as vehicles were driving along the walkway, creating safety and damage issues.

· On 17-Aug-17, the Manurewa Local Board requested a rough order of costs for bollards to be installed in the walkway.

· On 21-Sep-17, AT advised that a rough estimate for installing two bollards at the bottom of the walkway (between the two fences) was in the order of $1000.

Project update:

· At a board workshop on 2-Aug-18, and following an update that AT could not install the requested bollards at this time, the board indicated that it wished to undertake the project using the LBTCF.

· A draft recommendation is provided for the board’s consideration.

Local projects and activities

Manurewa ‘Love being a Local” speed campaign

14. ‘Love being a Local’ speed campaigns are an approach that has been used by Auckland Transport over the past five years.

15. Auckland Transport works with local groups who are keen to promote safer speeds in their local area to develop messaging and activities to raise awareness of speeding issues in their community. The concept is that local people are asking other locals, and visitors to the area, to remember this is their place and that they want people to be safe. The campaigns are about raising awareness and encouraging positive behaviour change.

16. Manurewa has been chosen for such a speed campaign this year, centred around four local schools – Manurewa Intermediate, St Anne’s Catholic School, Manurewa West Primary School and Roscommon School.

17. Included at Attachment A is some of the campaign material chosen by the community – including billboards and postcards. The postcards will be handed out to drivers in August when four ‘Slow Down Around Schools’ (SDAS) operations are held with police and the local schools involved. The operations will be an educational exercise for students to enable them to see first-hand the extent of speeding issues and engage with drivers in a positive way.

18. Key information about the speed campaign are on the reverse side of the postcards, with the front customised for each school. The postcards will also be distributed around the community. A half page horizontal press advert will also be placed in the Manukau Courier.

‘Slow Down Around Schools’ operation at St Anne’s Catholic School on 2 August

Station Road park-and-ride improvements

19. CCTV pole and streetlighting installation is well underway at the Station Road overflow park-and-ride. Seven of the eight lightpoles have been installed but unexpected ground conditions have delayed progress on the last. CCTV installation is expected by mid-August.

20. Once this work is completed, Auckland Transport will turn its attention to the line marking changes, speed hump upgrades and new signage.

Quarterly Report for April-June 2018

21. Auckland Transport has also committed to providing more detailed information to local boards on its activities in both the local area and regionally every quarter, comprising:

· Attachment B – report from Auckland Transport departments on their activities in the Manurewa Local Board area and regionally over the last quarter

· Attachment C – report on Travelwise Schools activities in the Manurewa Local Board area over the last quarter.

Other transport news

Electronic ticket gates at Papatoetoe Station

22. In an effort to improve safety and reduce fare evasion, the electronic ticket gates recently installed at Papatoetoe Station began operating on 26 July. The two pedestrian level crossings across the tracks at Papatoetoe Station have also recently been closed off permanently to the public.

23. Electronic gates are now in use at Britomart, Newmarket, New Lynn, Manukau, Henderson, Ōtāhuhu, Manurewa and Papatoetoe Stations.

24. Since the installation of the new gates at other stations, there has been a reduction in fare evasion, safety incidents and antisocial behaviour.

25. The next stations that will be getting electronic ticket gates are Middlemore, Parnell, Papakura and Glen Innes Stations. Once completed, 90% of train passengers will have to go through electronic gates.

26. For more information go to: https://at.govt.nz/projects-roadworks/electronic-ticketing-gates/

New Pukekohe Station overbridge and lifts open

27. On 31 July, the new overbridge and lifts at Pukekohe station were fully opened, providing an easy and mobility-friendly link for passengers transferring between bus and rail services at Pukekohe station, and for park-and-ride users to access the rail platform.

28. The new overbridge is part of the wider Pukekohe Station upgrade, including the new park-and-ride and six-bay bus station which officially opened in June.

29. The new overbridge also provides a link between Station Road and Manukau Road for general pedestrians. The bridge and lifts are open 24 hours a day.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

30. Auckland Transport provides the Manurewa Local Board with the opportunity to comment on transport projects being delivered in the local board area.

31. The local board’s views on any proposed schemes are taken into account during consultation on those proposals.

Auckland Transport consultations

32. Consultation documents for the following proposals have been provided to the Manurewa Local Board for its feedback. Both the proposals and any feedback received are summarised below.

33. Following consultation, Auckland Transport considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary.

34. Proposed clearway and extended double southbound lanes, Roscommon Road, Manurewa – to help alleviate queue lengths on Roscommon Road in the afternoon peak Auckland Transport proposes to install a weekday afternoon clearway (no parking 3-7pm) and extend/formalise the layout of two lanes southbound on Roscommon Road between Browns Road and Moncrief Avenue.

35. The Manurewa Local Board supported the proposed improvements.

36. Proposed ‘No Stopping At All Times’ (NSAAT) parking restrictions, McLaughlins Road, Wiri – in order to maintain two-way traffic flow along the road and improve visibility and access to driveways for heavy vehicles, Auckland Transport proposes to install NSAATs on the western side of McLaughlins Road and at the roundabout of McLaughlins Road and Wilco Place.

37. The Manurewa Local Board supported the proposed improvements.

Traffic Control Committee (TCC) report

38. There were no decisions of the TCC during the month of July 2018 affecting the Manurewa Local Board area.

Tauākī whakaaweawe Māori / Māori impact statement

39. The proposed decision of receiving the report has no impacts or opportunities for Maori. Specific engagement will be undertaken with Maori in relation to the proposed mana when signage for Te Mahia station.

Ngā ritenga ā-pūtea / Financial implications

40. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

41. No significant risks have been identified.

Ngā koringa ā-muri / Next steps

42. Auckland Transport provides the Manurewa Local Board with the opportunity to comment on transport projects being delivered in the local board area.

43. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Manurewa ‘Love being a Local’ campaign material	31
b ⇩	Auckland Transport activities in the Manurewa Local Board area and regionally for the April - June 2018 quarter	37
c ⇩	Travelwise Schools activities in the Manurewa Local Board area for the April - June 2018 quarter	47

Ngā kaihaina / Signatories

Author

Jenni Wild – Elected Member Relationship Manager (South); Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Manoj Ragupathy – Relationship Manager, Auckland Council

Manurewa Local Board

16 August 2018

Update on the Nathan Homestead Identity Project

File No.: CP2018/14702

Te take mō te pūrongo / Purpose of the report

1. To receive an update on the Nathan Homestead Identity Project following feedback received from the Nathan family.

2. To endorse the Nathan Homestead Identity Project and the visual concept for the facility marketing and communications.

Whakarāpopototanga matua / Executive summary

3. On 19 April 2018, the Manurewa Local Board passed a resolution (MR/2018/44) to endorse the Nathan Homestead Identity Project and visual concept developed in 2017.

4. This endorsed the following elements to be implemented:

· a new typeface design and visual approach for marketing

· the use of bi-lingual signage inside and outside the building and throughout the site

· the adoption of “Nathan Homestead Pukepuke” as a unique wordmark.

5. Following local board endorsement of the project, staff met with the Nathan Family to provide an update on the project.

6. The Nathan Family directed that they did not support the local board’s decision to endorse the te reo name ‘Pukepuke’ for the identity project and drafted a letter to the local board to reconsider the use of “Nathan Homestead Pukepuke” as a unique wordmark that would be linked to the facility.

7. Based on the new information received from the Nathan Family, this report provides an opportunity for the local board to reconsider their decision regarding the Nathan Homestead Identity Project.

8. Staff recommend that the local board reconsiders the scope of the project and remove the external wayfinding and signage out of scope of the identity project, and formally endorse Option 2.

Ngā tūtohunga / Recommendation/s

a) endorse the Nathan Homestead identity project and visual concept that was developed in 2017.

b) endorse Option 2:

i) a new typeface and font suite for all marketing and communication channels

ii) templates for marketing and communication (eg. brochures and posters)

iii) a unique wordmark (logotype) of “Nathan Homestead Pukepuke”

iv) improved internal signage with a bi-lingual application to all signage throughout the Nathan Homestead facility.

c) reconsider the original scope of the identity project and consider the following elements out of scope:

i) improvements to the external signage (including David Nathan Park) and wayfinding throughout the site

ii) the use of “Nathan Homestead Pukepuke” on external signage and wayfinding throughout the site

Horopaki / Context

Consultation and engagement

9. Staff engaged with key stakeholders for this project, including the local community, arts practitioners, relevant council departments, local businesses, local marae, youth and arts organisations, the Nathan family, mana whenua and the local board.

10. The table below illustrates the consultation and engagement with two key stakeholders for this project, the Nathan Family and Te Ākitai Waiohua.

Date	Consultation and engagement
6 April 2017	The Nathan Homestead facility manager has been working with members of the Nathan Family since 2016 to understand the history of the site and develop a more complete narrative of the Nathan family while they were living in the Manurewa community. Staff met with members of the Nathan Family on 6 April to discuss the proposed identity project for Nathan Homestead.
16 July 2017	The Nathan Family proposed the name ‘The Hill’ which recognised the sentimental connection to the memory of the site as a former home of the family. Four family members were extremely supportive of this name, with other members preferring the name Nathan Estate. The Nathan Family were not able to provide a unanimous decision on the preferred name.
11 May 2017	The local board supported the proposed name ‘The Hill’ and requested that a name in te reo Māori be incorporated, acknowledging that there was a unique opportunity and a special chance to embrace multiple layers of history of the site, including mana whenua stories.
6 November 2017	Staff met with a representative of Te Ākitai Waiohua to receive feedback on the name ‘Te Hiwi’. The name ‘Pukepuke’ meaning ‘hilly’ was gifted by Te Ākitai Waiohua and more accurately conveyed the nature of the land as described by the original land owner, Ihaka Takānini when it was sold in 1842.
19 April 2018	The Manurewa Local Board received a report at the business meeting and endorsed the Nathan Homestead Identity Project and visual concept, that included the mana whenua contribution of ‘Pukepuke’ as a unique wordmark.
6 May 2018	Staff met with the Nathan Family to provide an update on the identity project, and inform them of the decision that had been made by the local board.

Background

11. On 19 April 2018, the Manurewa Local Board passed a resolution (MR/2018/44) to endorse the Nathan Homestead Identity Project and visual concept developed in 2017 which included the following elements to be implemented in 2018:

· a new typeface design and visual approach for marketing

· the use of bi-lingual signage inside and outside the building and throughout the site

· the adoption of “Nathan Homestead Pukepuke” as a unique wordmark.

12. The report identified that by supporting the recommended option (Option 1) there was a risk of a negative response to the bi-lingual signage and the incorporation of the te reo name ‘Pukepuke’ due to limited understanding of its significance for non-Māori speakers.

13. Following the endorsement of the Nathan Homestead Identity Project, the local board received a letter from the Nathan Family requesting that they reconsider the use of “Nathan Homestead Pukepuke” as a wordmark that would be linked to the facility.

14. During consultation with the Nathan Family, staff were clear that the name of the site was not being changed, but that the incorporation of the te reo Māori name ‘Pukepuke’ would provide a unique opportunity to embrace the multiple layers of history to the site, including mana whenua stories.

15. The Nathan Family did not agree with staff, and believe that the incorporation of the ‘Pukepuke’ constitutes as changing the name.

16. The family are concerned that linking the te reo name ‘Pukepuke’ to the existing homestead building will dilute the Nathan name, and over time, the site would no longer be known as the Nathan Homestead, resulting in the contribution by the family no longer being recognised.

17. The information in this report provides an opportunity for the local board to reconsider their decision based on the feedback from the Nathan Family.

Tātaritanga me ngā tohutohu / Analysis and adviceConsiderations

18. Based on the feedback received from the local board and the Nathan Family, staff endorse supporting Option 2 which reconsiders the scope of the project, removing the external wayfinding and signage from the scope of the identity project.

19. Option 2 takes into consideration the feedback from the Nathan Family by not linking ’Pukepuke’ to the existing homestead building, and only being used for the marketing and communications for the facilities programming.

20. Staff believe the Family do not support Option 1, however understand that using ‘Pukepuke’ only for the marketing and communications of the facilities programming (Option 2) is a compromise. This is based on communication with the Nathan Family.

Options

Option 1

The local board endorse the identity project at Nathan Homestead, including the following elements:

· a new typeface design and visual approach for marketing and communications channels

· the use of bi-lingual signage throughout the site

· the incorporation of Pukepuke as a unique wordmark as follows: “Nathan Homestead Pukepuke” on all internal and external signage throughout the site

Risk

There is a risk that there will be a negative response to the bi-lingual signage and the incorporation of the te reo name ‘Pukepuke’ due to limited understanding of its significance for non-Māori speakers.

The Nathan Family do not support this option and linking the name ‘Pukepuke’ to the existing homestead building.

Benefits

This option aligns with the David Nathan Park and Homestead business plan and the 2017 Manurewa Local Board Plan to ensure more people access and participate in multi-use facilities, spaces and activities; and aligns with council’s Māori Language Policy.

The endorsement of the identity project, and the use of ‘Nathan Homestead Pukepuke’ as a wordmark will allow staff to implement a contemporary, unified approach to communicate with the community and to delivery clear messaging that reflects Manurewa’s history and culture and the uniqueness of the arts centre and the site.

Option 2 (recommended)

The local board endorse the identity project at Nathan Homestead, including the following elements:

· a new typeface and font suite for all marketing and communication channels

· templates for marketing and communication (eg. brochures and posters)

· a unique wordmark (logotype) of “Nathan Homestead Pukepuke”

· improved internal signage with a bi-lingual application to all signage throughout the Nathan Homestead facility.

Reconsider the original scope of the identity project and consider the following elements out of scope:

· improvements to the external signage (including David Nathan Park) and wayfinding throughout the site

· the use of “Nathan Homestead Pukepuke” on external signage and wayfinding throughout the site

The improvements to the external signage (including David Nathan Park) will be implemented as a separate project with the following elements:

· bi-lingual application to all signage and wayfinding throughout the site

· external signage will follow standard council brand guidelines (Tier 1) and feature official place names of the site, including but not limited to Nathan Homestead; and David Nathan Park, and exclude the unique wordmark (logotype) of “Nathan Homestead Pukepuke”

Risk

There is a risk that stakeholders and mana whenua that have contributed to the David Nathan Park and Homestead business plan will be disappointed in the final result.

Benefit

This option will align with council’s brand guidelines and signage manual for council facilities around the region.

Staff believe this option is a compromise that takes into consideration the feedback from the local board and the Nathan Family.

Option 3

Status quo. The local board reconsiders their support of the identity project at Nathan Homestead, and no changes to the current signage and wayfinding are implemented.

Risk

There is a risk that the old and outdated signage (displaying the old Manukau City Council logo) will cause confusion for the community and customers as to the purpose of the site.

This option prevents staff from achieving initiative actions from the David Nathan Park and Homestead business plan, and delivery of the approved work programme item.

Benefit

The local board could re-prioritise and re-allocate the funding that is currently allocated to the implementation stages of this project.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

21. The Manurewa Local Board Plan 2017 states the local board’s commitment to ensure ‘more people access and participate in multi-use facilities, spaces and activities’ by ensuring ‘people in Manurewa are actively connecting everywhere, every day’.

22. This commitment will be realised through implementation of the identity project, strengthening the space as accessible, attractive and connecting.

23. The local board approved the report (resolution number MR/2018/44) at a business meeting on 19 April 2018 supporting the following elements of the visual concept:

· a new typeface design and visual approach for marketing

· the use of bi-lingual signage inside and outside the building and throughout the site

· the adoption of “Nathan Homestead Pukepuke” as a unique wordmark.

Tauākī whakaaweawe Māori / Māori impact statement

24. During consultation for the identity project concept at the Mana Whenua South Iwi Forum, Te Ākitai Waiohua and Ngāti Te Ata expressed their interest in being involved with several aspects of the project. This included the naming, signage and wayfinding, capturing mana whenua stories, a proposed launch event and future collaborative programming opportunities.

25. During further consultation, Ngāti Te Ata supported Te Ākitai Waiohua to lead any feedback on the project on behalf of mana whenua, however wished to be kept informed and updated accordingly.

26. On behalf of Te Ākitai Waiohua, Kathleen Wilson proposed the name Pukepuke, meaning ‘hilly’. The name is intended to reflect the mana whenua connection to the area, using te reo Māori as a way for the community to be connected to the whakapapa of the site.

27. The Māori presence in the name and design shows a genuine commitment to celebrate te reo Māori.

28. By not using ‘Pukepuke’ for the identity project, there is a risk that mana whenua who have contributed to the David Nathan Park and Homestead business plan will be disappointed in the final result.

29. Staff will continue to work with mana whenua, including but not exclusively Te Ākitai Waiohua and Ngāti Te Ata, to capture and communicate their stories throughout the site.

Ngā ritenga ā-pūtea / Financial implications

30. The recommended approach will support the use of $40,000 LDI operational funding allocated to the Nathan Homestead Business Plan initiatives work programme for 2018/2019, and any further CAPEX and OPEX allocation for 2018/2019.

Ngā raru tūpono / Risks

31. If the local board do not support the recommended approach, there is a risk of further delays to this project and to the 2018/2019 budget. This includes the completion of the Arts, Community and Events work programme items for Nathan Homestead Business Plan initiatives and LDI allocations.

Ngā koringa ā-muri / Next steps

32. Following endorsement, staff will proceed with implementation of the preferred option and delivery of the project before the end of 2018/2019, and will provide an implementation timeline at an upcoming local board workshop. Staff will work with the council’s Communications and Engagement department on implementation of the visual concept.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Nathan Family Letter	55

Ngā kaihaina / Signatories

Author

Sarah Edwards - Arts and Culture Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

16 August 2018

Approval of the 2018/2019 Manurewa Local Board Community Facilities Work Programme

File No.: CP2018/14585

Te take mō te pūrongo / Purpose of the report

1. To approve the 2018/2019 Community Facilities Work Programme for the Manurewa Local Board, including all physical works and operational maintenance projects delivered by Community Facilities.

Whakarāpopototanga matua / Executive summary

2. The Community Facilities department is responsible for the building, maintaining and renewing of all open spaces and community buildings. This includes the community leasing and licensing of council-owned premises.

3. The Manurewa Local Board 2018/2019 Community Facilities Work Programme was developed using a combination of local board feedback, staff assessments of assets and key stakeholder input.

4. The following indicative costs have been identified in the 2018/2019 Community Facilities Work Programme:

i) $3,901,500 of asset-based services capital funding

ii) $90,000 of locally driven initiatives capital funding

iii) $0 of locally driven initiatives operational funding

5. The work programme has been developed through a series of iterative workshops between key staff and local boards since October 2017. The programme provided in Attachment A reflects the agreed projects that were presented in the last local board workshop. This report recommends that the board approves the 2018/2019 Manurewa Local Board Community Facilities Work Programme and associated budget.

6. Once approved by the Manurewa Local Board, new work will commence. Regular updates on the line items will be provided by the Community Facilities’ Stakeholder Advisor.

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a) approve the 2018/2019 Manurewa Local Board Community Facilities Work Programme as detailed in Attachment A.

Horopaki / Context

7. Community facilities and open spaces provide important community services to the people of Auckland. They contribute to building strong, healthy, and vibrant communities by providing spaces where Aucklanders can participate in a wide range of social, cultural, art, and recreational activities. These activities improve lifestyles and a sense of belonging and pride amongst residents.

8. The 2018/2019 Community Facilities Work Programme detailed in the attachment contains information on all proposed projects to be delivered by Community Facilities, including capital works projects and operational maintenance.

Tātaritanga me ngā tohutohu / Analysis and advice

Capital works programme

9. Investment in the capital programme will ensure that council facilities and parks open spaces in the Manurewa Local Board area remain valuable and well-maintained community assets that continue to meet the agreed levels of service. Asset-based services capital works includes Locally Driven Initiatives (LDI), renewals and growth and development projects.

	Locally Driven Initiative	Renewal	Growth and development	Coastal Renewals
Basis for amount of budget allocated to each local board	As per the local board funding policy: · 90% population · 5% deprivation · 5% land.	In proportion to assets in very poor and poor condition requiring renewal, limited to funding available.	To specific projects identified as priority projects to meet the needs of new and future residents.	To specific projects identified as priorities through the Coastal Management Framework
Type of projects that can be paid for	Any projects that deliver a council owned asset or as a capital grant to an asset made available for public use.	Renewal of existing assets on a “like for like” basis, taking into account current service standards where applicable.	Development budgets are used for specific projects approved by the Governing Body. Growth budgets can only be used for specific projects that are required by and benefit new and future residents.	Renewal of existing coastal structures
Degree of local board discretion on allocation to projects	Full discretion	Broad discretion - can be allocated to any renewal project	Limited discretion – must be allocated to the specific project. Local board discretion on scope and design of project within available budget.	Limited discretion – must be allocated to the specific project. Local board discretion on scope and design of project within available budget.

10. The 2018/2019 Community Facilities Work Programme has been created following a series of workshops with elected members from October 2017 to May 2018. All feedback gathered from the workshops has been taken into consideration throughout the process. The proposed work programme in Attachment A contains:

· Number of projects: 32

· Indicative cost for proposed projects: $7,077,439

Operational maintenance work programme

11. The regular maintenance of all council-owned built and open space assets plays an important part in:

· increasing the long-term durability of Community Facilities assets

· improving the safety of Community Facilities assets

· ensuring the enjoyment of Community Facilities assets by the users

12. Community Facilities launched ‘Project 17’ in July 2017 which created new bundled maintenance contracts across the Auckland region for full facility, ecological restoration and arboriculture maintenance contracts. The Finance and Performance Committee approved these contracts on 30 March 2017.

13. In the 2018/2019 Community Facilities Work Programme, there are three line-items dedicated to all maintenance in the local board area:

· Full Facilities Maintenance Contracts – These contracts include all buildings, parks and open space assets, sports fields, coastal management and storm damage

· Arboriculture Maintenance Contracts – These contracts include all tree management and maintenance

· Ecological Restoration Maintenance Contracts – These contracts include pest plant and animal pest management within ecologically significant parks and reserves.

14. Staff will be able to provide regular reporting on maintenance through monthly updates to the local boards and through the quarterly report. Community Facilities is also providing additional weekly updates to all elected members on contractor performance.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. The Community Facilities Work Programme has been created through a combination of local board feedback, asset condition assessments and agreed levels of service.

16. The draft 2018/2019 Community Facilities Work Programme has been considered by the local board in a series of workshops from October 2017 to May 2018 and again in July 2018. The views expressed by local board members during the workshops have been adopted in the attached work programme.

17. The Community Facilities work programme supports the achievement of the following 2017 Manurewa Local Board Plan priorities:

· Manurewa is well-connected and easy to move around

· Our environment is a source of pride and enjoyment for the community

· People in Manurewa are actively connecting everywhere, every day

· We treasure our home, our community

Tauākī whakaaweawe Māori / Māori impact statement

18. The 2018/2019 Community Facilities Work Programme ensures that all facilities and open space assets continue to be well-maintained assets that benefit the local community, including Māori. Where any aspects of the proposed work programme are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

19. Staff are also attending mana whenua fora on a monthly basis to receive feedback on the 2018/2019 Community Facilities Work Programme.

Ngā ritenga ā-pūtea / Financial implications

20. The proposed 2018/2019 Community Facilities work programme will see the allocation of $90,000 of the board’s locally driven initiatives capital budget, $3,901,500 of the board’s asset-based services capital budget, and $3,085,939 of the board’s asset based operational budget. These amounts can be accommodated within the board’s total draft budget for 2018/2019. As such, the board’s approval will not have significant financial implications unless projects experience a significant overspend or underspend. Regular updates on projects will be provided to the board tracking expenditure and identifying any projects at risk of non-delivery, over or underspend.

Ngā raru tūpono / Risks

21. If the proposed Community Facilities work programme is not approved at the business meeting, there is a risk that the proposed projects may not be able to be delivered within the 2018/2019 financial year.

Ngā koringa ā-muri / Next steps

22. The work programme will be implemented as part of Community Facilities’ usual business practice.

23. Work programme implementation will be reported regularly by stakeholder advisors and quarterly through the performance report to the local board.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Manurewa Community Facilities Work Programme 2018/2019	61

Ngā kaihaina / Signatories

Author

Angie Bennett, Work Programme Development Specialist

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

16 August 2018

Auckland Council’s Quarter Four and Year End Performance Report: Manurewa Local Board

File No.: CP2018/14371

Te take mō te pūrongo / Purpose of the report

1. To provide the Manurewa Local Board with an integrated report for quarter four, 1 April to 30 June, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for the Manurewa Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. Sixty-seven per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Thirty activities were undelivered, cancelled, put on hold or deferred and 11 multi-year projects/activities have not progressed as expected during 2017/2018.

4. Key highlights for quarter four include:

· the Waimahia Reserve play space was officially opened, and the Eugenia Rise Reserve neighbourhood playground was completed

· the Integrated Area Plan (IAP) was given a NZ Planning Institute Engagement Award

· the Manurewa Community Volunteer Awards were successfully delivered with approximately 220 people in attendance

· the Million Trees event at Totara Park saw 36,500 trees planted by 1000 volunteers with support from Department of Corrections and contractors.

5. Other key activity achievements from the overall 2017/2018 work programme include:

· completion of the Mahia boardwalk component of the Manurewa coastal walkway and Finlayson Ave Reserve playground

· progress on Town Centre revitalisation implementation with delivery on outcomes from the town centre steering group including work on Te Mahia train station

· development of three social enterprises through waste minimisation initiatives

· successful Manurewa youth employment outcomes through the Māori and Pasifika Trades Training (MPTT) programme

· successful delivery of both the Lifelong Learning Fund and the Rangatahi Youth Scholarships.

6. Key activities not delivered / not progressed as expected include:

· Keith Park – renew toilet and play space which has been put on hold following advice from Community Services that a review of service provision is scheduled and a recommendation that this be deferred until completion of the review

· planning for mangrove removal - deferred due to a change in scope to the initial project and a change in budget allocation. This will be completed in quarter one of the new financial year.

7. The 2017/2018 financial performance report is attached. There are some points for the board to note:

· Financial operating performance for Manurewa Local Board area is 10% unfavourable year to date. Operating expenditure is 7.5% over budget, mainly in the RIMA facilities contract.

· Operating revenue is overall almost on budget, with facility hire above budget and pool and leisure centres under budget.

· Capital delivery is 77% for the year. In this last quarter capital delivery has been mostly for parks asset renewals, further progress on the Clendon Library renewals, Eugenia Rise and Mountfort Park Playscapes, and leisure facility renewals.

8. Performance measure results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded from this quarter as they will be presented to the board in the Draft Annual Report 2017/2018. The results are included as a separate agenda item entitled “Draft Annual Report 2017/2018 – Local Board report”.

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

9. The Manurewa Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 1 June 2017

· Parks, Sport and Recreation; approved on 1 June 2017

· Libraries and Information; approved on 1 June 2017

· Local Economic Development; approved on 1 June 2017

· Infrastructure and Environmental Services; approved on 1 June 2017

· Community Facilities: Build Maintain Renew; approved on 15 June 2017

· Community Leases; approved on 15 June 2017.

Tātaritanga me ngā tohutohu / Analysis and advice

Key highlights for quarter four

10. Key achievements to report from the quarter four period include:

· the Waimahia Reserve play space was officially opened and the Eugenia Rise Reserve neighbourhood playground was completed

· the Manurewa Takanini Papakura Integrated Area Plan was given a NZ Planning Institute Engagement Award and was also shortlisted for a Local Government New Zealand Excellence Award 2018, in the Fulton Hogan Excellence Award for Community Engagement

· the Manurewa Community Volunteer Awards were successfully delivered on 25 May 2018 with approximately 220 people in attendance

· the Million Trees event at Totara Park saw 36,500 trees planted by 1000 volunteers with support from Department of Corrections and contractors. In addition, Friends of Totara Park continued to propagate plants for use in the park and helped with site preparation for volunteer planting in the next quarter.

Overall performance against the Manurewa Local Board 2017/2018 work programme

11. The snapshot (Attachment A), shows overall performance against the Manurewa Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (Attachment B).

12. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

13. Sixty-seven per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Thirty activities were undelivered, cancelled, put on hold or deferred and 11 multi-year projects/activities have not progressed as expected during 2017/2018.

Table 1: End of year Local Board Work Programmes Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On Hold, Deferred	Cancelled*	Not delivered	Activity Status (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	0	0	0	0	26	2	100%
PSR	3	2	0	1	5	1	50%
Libraries	0	0	0	0	10	0	100%
CF	13	1	0	10	20	5	51%
Leases	11	0	0	0	8	0	42%
IES	0	0	0	0	4	0	100%
ATEED	0	0	0	0	2	0	100%
TOTAL	27	3	0	11	75	8	67%

Key activity achievements from the 2017/2018 work programme

14. As well as highlights from quarter four, other key achievements in the delivery of the local board work programme for 2017/2018 include:

· Completion of the Mahia boardwalk component of the Manurewa coastal walkway and Finlayson Ave Reserve playground.

· Progress on Town Centre revitalisation implementation. Outcomes delivered through the town centre steering group include work on Te Mahia train station, the establishment of the Clendon Business Association, delivery of Manurewa cultural events, the Manurewa footprints project and the Manurewa My Heart photographic exhibition.

· Development of three social enterprises through the waste minimisation initiative - Sew Beautiful (sewing from recycling material/clothes), Test Safe (providing certified testing and tagging of electrical appliances for safety compliance) and Kaitiaki Sisters. Profits from the social enterprises will be reinvested back into local community projects to support residents into work experience

· Successful Manurewa youth employment outcomes through the Māori and Pasifika Trades Training (MPTT) programme. Through this initiative, 42 young people from Manurewa are receiving coaching, 14 have secured employment and are being supported in employment by coaches. Two have moved into higher further training and 26 continue to be coached and supported in their job seeking. Of the remaining 26 jobseekers, 10 have attended a 3-day workshop with a health and safety training provider.

· The successful delivery of both the Lifelong Learning Fund and the Rangatahi Youth Scholarships with 20 individual grants allocated to successful applicants.

Overview of work programme achievement by department

Arts, Community and Events work programme

15. The percentage of Arts, Community and Events work programme activities delivered is 100%.

Parks, Sport and Recreation work programme

16. The percentage of Parks, Sport and Recreation work programme activities delivered is 50%. There are five activities that are Red / ‘Not delivered’ and one activity that is Amber/ ‘In progress’. Activities that were not completed or progressed as expected (Red and Amber status) are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
David Nathan Park: Develop Reserve Management Plan and Conservation Plan	Red	Deferred	The Reserve Management Plan was adopted by the local board at the meeting on 15 March 2018. The Conservation Plan is underway - research of existing documentation plus additional research into heritage values including landscape has been completed. There have been site visits and discussions with staff and a review of their records linked to the site. An early draft is anticipated to be completed in July and workshopped with the board in quarter one of the new financial year.
Planning for mangrove removal	Red	Deferred	Three community led projects have been identified for funding from this budget and $5000 will be committed to each; Waimahia Inlet (Waimahia Residents Association), Puhinui Inlet (Manurewa Marae) and Wattle Farm Ponds Reserve (Northern Maritime Model Society). Funding documentation including methodology and reporting requirements will be completed in June 2018 with funds being accrued to enable the work to be undertaken in quarter one of the new financial year. Balance of funding ($7,000) has been allocated to the Assessment of Environmental Effects and resource consent work required to implement the jetty proposal adjacent to the Manurewa Marae.
MR: Teaching Gardens	Red	Cancelled	Funding was reallocated to the David Nathan Park Conservation Plan and Create a Māori identity project.
MR: Create a Māori identity	Red	Cancelled	This line was added to reflect the new work item "Creating a Maori identity project stage one". Reallocation of budget from other work line items has meant this line could show as ‘cancelled’ although the work has progressed as follows: Three workshops were held over the course of 2017/2018 and a naming database developed. Mana whenua have provided direction on a potential list of parks that can be dual named as part of Tranche 1 list. A decision report in July will enable the naming part of the project to progress.
Totara Park Masterplan implementation	Red	Deferred	This was highlighted as a deferred item at the time of meeting deadlines for reporting. However, this activity was completed by the end of the financial year.
Manurewa area: Skatepark stewardship grant	Amber	In progress	A number of delays in negotiations with existing contractors have been experienced including: - issues with the council’s new procurement system - shift in focus to include new 'activation' activities like skate clinics, skate clubs etc to allow for better support, coaching for beginners - change in supplier at Randwick. Staff hope to have new agreements in place by end of July, but services have remained uninterrupted in the meantime.

Libraries and Information work programme

17. The percentage of Libraries and Information work programme activities delivered is 100%. There is one activity that is Amber/ ‘Completed’ with an explanation below.

Activity name

RAG status

Activity status

Explanation and mitigation

Information and lending services - Manurewa

Amber

Completed

The number of items borrowed this year has decreased by 8% in comparison to last year's figures. This result is in line with declining physical borrowing of items from Auckland Libraries.

Community Facilities: Build Maintain Renew work programme

18. The percentage of Community Facilities: Build Maintain Renew work programme activities delivered is 51%. There are 14 activities that are Red / ‘Not delivered’ and 10 activities that are Amber/ ‘In progress’. Activities that were not completed or progressed as expected (Red and Amber status) are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Manurewa AFC Building - refurbish facility	Red	On Hold	Project on hold as awaiting further instructions regarding local board advocacy.
Manurewa Leisure Centre - refurbish reception area	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: Awarded contract for this work. Next steps: Monitor project to completion.
Manurewa Leisure Centre - refurbish stadium kitchen	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: Contract for physical work has been awarded. Finalising commencement dates with stakeholders and contractor. Next steps: Monitor project to completion.
David Nathan Park - renew park assets	Red	On Hold	Project on hold as consideration of reserve management plan required which may potentially change original scoping. Current status: Conservation plan has been approved. Project placed on hold until the reserve management plan is completed. Next steps: Engage consultant for design options to include conservation and reserve management plan recommendations.
Weymouth boating club - renew boat ramp	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: Maintenance is currently assisting in keeping the ramp usable and wider discussion to happen with stakeholders and community services. Next steps: Ascertain and agree on a long-term solution and develop concept options.
Keith Park - renew toilet and playspace	Red	Deferred	Current status: Community Services have a review of service provision scheduled and recommend that this be deferred until this review has been completed. Next steps: Ascertain service provision requirements. Once complete design and concept to be developed.
Manurewa - renew car parks FY17-18	Red	Cancelled	Current status: Project record cancelled due to the following constraints – Orford Park: contains an access road and walkway, not a carpark Burundi Avenue Foreshore: contains a walkway, not a carpark Wiri Community Hall: carpark has had work already carried out. Small amount of work required, to be carried out under operations.
Burundi Avenue Reserve - upgrade Puhinui inlet jetty	Red	On Hold	Current status: This project has been in consultation with the Marae which has only just been completed. Following on from this consultation the required length of the Jetty has greatly increased if the users are to access a reasonable water depth. Next steps: As a consequence, budget estimates show a shortfall to achieve the outcome sought. The site is not able to attract growth funding so LDI Capex is one potential funding source.
Manurewa - renew signage FY17-18	Red	On Hold	Project has been placed on hold due to region wide initiative for Auckland signage to be bilingual.
Manurewa AFC - Roof and cladding renewals	Red	On Hold	Current status: Project on hold as awaiting further instructions regarding local board advocacy. Next steps: Action the outcome of decision made.
Mountfort Park - renew playground	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: Shelter construction has begun, and it is anticipated the construction will be complete by the end of August 2018. Next steps: Project completion.
Randwick Park - development	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: New pathway has been constructed. Only piece remaining is to install bollards and top up the soil on the edge. Next steps: Close project.
Randwick Park - renew playground	Red	Deferred	Scoping and delivery of this project is behind. Current Status: The detail and design are now complete, as preparation has started for the tender process. Next steps: Confirm and award tender for physical works.
Wattle Farm Pond - renew assets	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: Power connected, commissioning the gate for handover. Next steps: Handover.
Nathan Homestead - major building renewal	Amber	In progress	Current status: Nathan Homestead renew building stage 2: The physical works has been completed under SharePoint ID 3119. Stakeholder liaison regarding the area requiring repainting and re-carpeting. Next steps: Pricing and Business Case. This is a multi-year project with progress slower than anticipated.
Te Matariki Clendon Library - renew libraries furniture, fittings and equipment	Amber	In progress	Current status: The design for the renewal has been finalised and the replacement furniture items are being procured. Next steps: This project is currently scheduled to be completed by September 2018. This is a multi-year project with progress slower than anticipated.
Te Matariki Clendon Community Centre - minor comprehensive renewal	Amber	In progress	Current status: This is part of multiple bundled projects for comprehensive renewals. Detail and design currently in progress. Next steps: Physical works in accordance to centre's schedule. This is a multi-year project with progress slower than anticipated.
Clendon Community Centre Reserve - renew skate park	Amber	In progress	Current status: In contact with designer, Concept design is ready for presentation, however just waiting on cost estimates for the renewal and additional items. Next steps: Seek approval from the local board, set budget and handover for detailed design and delivery. This is a multi-year project with progress slower than anticipated.
Manurewa - renew park furniture and fixtures 2017-18	Amber	In progress	Current status: Procurement documents have been sent to the supplier for pricing. Next steps: Evaluate quote and issue contract for the work to be carried out by mid-August 2018. This is a multi-year project with progress slower than anticipated.
Pitt Avenue - renew foreshore	Amber	In progress	Current status: Contractor has commenced work on the site. Next steps: Monitor project to completion. This is a multi-year project with progress slower than anticipated.
Manurewa Coastal Walkway Network - develop walkways	Amber	In progress	Current status: Consultation is being organised with the local board to determine a design programme for the remaining budget. Next steps: Staff will schedule workshops with the local board to prepare a scope of work to further the network plan. This is a multi-year project with progress slower than anticipated.
Totara Park renewals	Amber	In progress	Current status: Awaiting resource consent decision which was expected by June. Next steps: Following consenting process handover to project delivery for procurement for physical works. This is a multi-year project with progress slower than anticipated.
War Memorial - renew car park	Amber	In progress	Current status: Tender for physical works has closed, tender evaluation and negotiation in progress, budget variation request approved. Next steps: Award tender. This is a multi-year project with progress slower than anticipated.
Manurewa War Memorial Park - renew play space	Amber	In progress	Current status: Project has been delayed due to the overall building location. Currently in the process of awarding physical work. Next steps: Physical works to start during the summer. This is a multi-year project with progress slower than anticipated.

Community Leases work programme

19. The percentage of Community Leases work programme activities delivered is 42%. There are 11 activities that are Red / ‘Not delivered’. Activities that were not completed as expected (Red status) are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Lease renewal for 60 Maplesden Drive, Manurewa	Red	Deferred	Staff contacted the group and reminded them to complete and return the renewal application form.
Lease renewal for 1 Rata Vine Drive, Manukau	Red	Deferred	The group has completed and returned the renewal application. Staff will now review the application.
New lease for 20R Roys Road, Weymouth	Red	Deferred	The group are yet to return the completed new lease application form. An email has been forwarded and staff are awaiting on the response.
New lease for 31R Russell Road, Manurewa	Red	Deferred	Staff have received the completed new lease application form and information regarding the land status from the land advisory team. Staff anticipate presenting the item at the Mana Whenua forum on 27 June 2018.
New lease for 238R Great South Road, Manurewa	Red	Deferred	Staff are in the process of providing advice for the local board to consider in terms of the groups community occupancy.
New lease at Mountford Park, Sykes Road, Manurewa	Red	Deferred	A reminder has been sent to the group advising them to complete and return the new lease application form.
New lease at Mountfort Park, 25R Dr Pickering Ave, Manurewa	Red	Deferred	Staff have verified that the building is owned by the group and have contacted the land advisory team to confirm the type of engagement that is required for the proposed new lease i.e. iwi consultation.
Lease variation to reflect investment at Dalgety Drive Reserve, Browns Road, Manurewa	Red	Deferred	Staff are in the process of providing advice for the local board to consider in terms of the groups community occupancy.
Variation of lease for new facility at Mountfort Park, Sykes Road, Manurewa	Red	Deferred	New community lease application forwarded to group to complete.
New lease at Holmes Road, Manurewa	Red	Deferred	The item is to be presented at the Mana Whenua forum for iwi feedback on the proposed lease. This is scheduled for 27 June 2018.
New lease at War Memorial Park, Gibbs Road, Manurewa	Red	Deferred	The council is yet to receive the completed new lease application from the club. In addition, the prevailing building issues stemming from the building assessment will need to be addressed before any new lease can be progressed. Staff are working to gather information relating to the War Memorial Park proposal. The proposal includes the Manurewa Association Football Club facility.

Infrastructure and Environmental Services work programme

20. The percentage of Infrastructure and Environmental Services work programme activities delivered is 100%.

Local Economic Development work programme

21. The percentage of Local Economic Development work programme activities delivered is 100%.

Deferred activities

22. As part of the local board funding policy, local boards can defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

· Water Quality - Keith Park Planting: $5,690

· Puhinui Jetty Resource Costs: $15,000.

23. Undelivered Capex funded activities will be brought to the board by Community Facilities as part of their annual Capex carry forward process.

Financial performance

24. Operating expenditure in Asset Based Services (ABS) has exceeded budget as the RIMA contract has overspent by $1.3m. Library overall spending has seen savings of $133k. Operating expenditure in Locally Driven Initiatives (LDI Opex) has realised 95% spend of this discretionary fund.

25. Operating Revenue is within 1% of budget. In community services, revenue is $76k above budget for user charges at community facilities while Manurewa Leisure and Pool revenues are $100k behind budget. ECE operations revenue is overall $50k behind budget, mitigated by reduced ECE expenditure.

26. Capital Expenditure of $2.8m is $842k behind budget for the year with delivery against budget of 77%. Major spend this year has been Waimahia and Eugenia Rise playscapes, Manurewa Esplanade continuation, and close to $1m of parks asset renewals.

27. Locally Driven Initiative (LDI) Capex unallocated budget balance at 30 June is $358k which will be added to the next term funding, bringing the spend for the years 2019-2021 to $2.1m.

28. The Manurewa Local Board Financial Performance report is in Attachment C.

Key performance indicators

29. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in the Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

30. This report informs the Manurewa Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

Tauākī whakaaweawe Māori / Māori impact statement

31. As discussed above, there are successful Manurewa youth employment outcomes through the Māori and Pasifika Trades Training (MPTT) programme. Through this initiative, 42 young people from Manurewa are receiving coaching, 14 have secured employment and are being supported in employment by coaches. Two have moved into higher further training and 26 continue to be coached and supported in their job seeking. Of the remaining 26 jobseekers, 10 have attended a 3-day workshop with a health and safety training provider.

32. Funding agreements were administered to Taiohi Whai Oranga to support its youth-led Te Reo Cafe, and to the Clendon Pride project to support a bicultural hikoi.

33. Staff connected Otara Health with Te Waka Angamua to learn about the council's Māori Information Portal and Manurewa Marae hosted a partnership hui in June, with support from the local strategic broker.

34. Clendon Library hosted three Matariki storytelling sessions provided by Te Reo Wainene o Tua. Storyteller Kawe Roes told stories (in te reo) to children from three Kōhanga Reo and Finlayson Primary School. Children found him very engaging and interacted well with toanga he provided. All students from Clendon Park School's Te Whānau Unit attended bilingual library orientation sessions and most students have joined the library. Planning is underway to deliver a whakapapa session to them in quarter one.

35. A Kaikokiri Rātonga Māori Librarian is a member of a co-design team exploring the hypothesis; How could Auckland Libraries support Kura to empower Te Reo Māori and Kura connection to information literacy and library resources. Consultation has been held with local Kura Kaiako and their tamariki.

36. The Project Reference Group and Project Delivery Group for the Māori Input into Local Board Decision Making project have continued to meet monthly, with Otara Health providing administration and facilitation. A Hui was convened in July for mana whenua groups to present their iwi aspirations to the local boards and staff.

37. Funding was reallocated from different budget lines to initiate the "Creating a Maori identity project stage one". Three workshops were held over the course of 2017/2018 and a naming database developed. Mana whenua have provided direction on a potential list of parks that can be dual named as part of a Tranche 1 list. Board decisions in July enabled the naming part of the project to progress.

Ngā ritenga ā-pūtea / Financial implications

38. This report is provided to enable the Manurewa Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Manurewa Local Board receiving this report.

Ngā raru tūpono / Risks

39. Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

40. The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Manurewa Q4_Attachment A Snapshot	85
b ⇩	Manurewa Q4_Attachment B WP Update	87
c ⇩	Manurewa Q4_Attachment C Financial Report	111

Ngā kaihaina / Signatories

Author	Sarah McGhee - Senior Local Board Advisor
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Manurewa Local Board

16 August 2018

Draft Annual Report 2017/2018 – Manurewa Local Board

File No.: CP2018/14187

Te take mō te pūrongo / Purpose of the report

1. To seek local board adoption of the 2017/2018 Annual Report for the Manurewa Local Board, prior to it being adopted by the Governing Body on 27 September 2018.

Whakarāpopototanga matua / Executive summary

2. The Auckland Council Annual Report 2017/2018 is being prepared and needs to be adopted by the Governing Body by 27 September 2018. As part of the overall report package, individual reports for each local board are prepared.

3. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each local board area. These changes are outlined in the Tātaritanga me ngā tohutohu section below.

Ngā tūtohunga / Recommendation/s

That the Manurewa Local Board:

a) adopt the 2017/2018 Manurewa Local Board Annual Report as sent out in Attachment A of the agenda report

b) note that any proposed changes will be clearly communicated and agreed with the chairperson before the report is submitted for adoption by the Governing Body by 27 September 2018.

Horopaki / Context

4. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002 each local board is required to monitor and report on the implementation of its Local Board Agreement for 2017/2018. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of the Local Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

6. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each Local Board area. The changes are:

· The local board annual report will be a standalone publication (rather than being a sub-section of an overall volume of all Local Board Annual Reports) so that the reports are far more accessible for residents.

· Each local board annual report is being written in plain English, with a more professionally designed layout.

· The chairperson’s overview now incorporates a review of performance, highlights and challenges so that a more joined up performance story is told.

· There is a colour group photo of the local board, replacing the individual black and white photos used last year.

· There are two new sections that aim to emphasise the context of the local area that the local board represents:

o a double page layout of key demographic information which was included as part of the Local Board Plan

o A ‘Local Flavour’ section, which profiles either a local resident who does great things in the community, a grant that has benefited the community, or a significant project delivered in the community.

7. The report contains the following sections:

	Section	Description
a)	Local board area demographics	A demographic profile of the area (originally presented in Local Board Plans).
b)	Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local board group photo	A group photo of the local board.
d)	Local Flavour	A profile of either an outstanding resident, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the chairperson.

Tauākī whakaaweawe Māori / Māori impact statement

9. The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2015-2025 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea / Financial implications

10. The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono / Risks

11. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

12. The annual report is a key communication to residents. Telling a clear and balanced performance story, in plain English, and in a form that is accessible, is important to ensure that the council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri / Next steps

13. The next steps for the draft 2017/2018 Annual Report for the local board are:

- Audit New Zealand review during August and September 2018

- report to Finance and Performance Committee on 19 September 2018

- report to the Governing Body for adoption on 27 September 2018

- release to stock exchanges and publication online on 28 September 2018

- physical copies provided to local board offices, council service centres and libraries by the end of October 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Draft Annual Report 2017/2018 - Manurewa Local Board	123

Ngā kaihaina / Signatories

Author

David Gurney - Manager Corporate Performance & Reporting

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Chairperson	Angela Dalton
Deputy Chairperson	Rangi McLean
Members	Joseph Allan
	Stella Cattle
	Sarah Colcord
	Angela Cunningham-Marino
	Ken Penney
	Dave Pizzini

What	From	To	When
All urban and rural berm mowing and weed management	Auckland Transport	Community Facilities	1 April 2019
‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying	Auckland Transport and Waste Solutions	Community Facilities	1 July 2019

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

No.	Title	Page
a ⇩	20180705 Manurewa Local Board Workshop Record	161
b ⇩	20180711 Manurewa Local Board Workshop Record	165
c ⇩	20180726 Manurewa Local Board Workshop Record	169
d ⇩	20180727 Manurewa Local Board Workshop Record	173

Author	Sarah Butterfield - Democracy Advisor - Manurewa
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura