Agenda of Maungakiekie-Tāmaki Local Board

No.	Title	Page
a ⇩	Chairperson's Report	13

Maungakiekie-Tāmaki Local Board

28 August 2018

Auckland Council’s Quarter Four and Year End Performance Report: Maungakiekie-Tāmaki Local Board

File No.: CP2018/15364

Te take mō te pūrongo / Purpose of the report

1. To provide the Maungakiekie-Tāmaki Local Board with an integrated report for quarter four, 1 April to 30 June, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for the Maungakiekie-Tāmaki Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. Fifty-nine per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Thirty-three activities were undelivered, cancelled, put on hold or deferred and 23 multi-year projects/activities have not progressed as expected during 2017/2018.

4. Key highlights for quarter four include:

· Signing a relationship agreement with Ngati Paoa.

· Receiving 8 expressions of interest for the Strategic Partnership Fund and awarding 4 applicants with a total of $60,100.

· Launching the online campaign for the ‘What is Art’ project to engage young people with the public art in the local board area.

· Demolition of the toilet block at Gerrard Beeson Place because it was no longer a functional asset.

5. Key activity achievements from the 2017/2018 work programme include:

· Successful delivery of the local events programme which included internally delivered events such as Movies in the Park, and externally delivered events supported by local board funding, such as the Onehunga Festival and Matariki Light Trail.

· Successful delivery of the work programmes for the Onehunga, Panmure, Riverside and Dunkirk community centres.

6. Key activities not delivered / not progressed as expected include:

· The area development planning for Ruapotaka and Maybury Reserves. This has been placed on hold pending a needs assessment to determine the future of community facilities in Glen Innes and Panmure. The needs assessment will be carried out in the 2018/19 financial year and will provide an understanding of the service and asset options for the library, community hall and marae.

· The Onehunga Bay Reserve Skate Park concept plan and delivery. Delivery of this project was delayed while additional funding was explored with the New Zealand Transport Authority as mitigation for the East West Link. Additional funding wasn’t obtained, and this project has been carried forward to 2018/19. Next steps are to explore further partnership opportunities and to provide options for delivery to the board.

7. The 2017/2018 financial performance report is attached. There are some points for the board to note:

· Overall operating result is 10 per cent below budget due to lower operating revenue and expenditure. Revenue is 8 per cent below budget due to variations in the utilisation of community halls and community centres. Operating expenditure is 10 per cent under budget. Full facility parks contracts are behind budget while some locally driven initiatives opex projects will be delivered in the next financial year. Capital expenditure is below budget by 9 per cent for local library renewals, LDI capex and growth funded projects.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki Context

The Maungakiekie-Tāmaki Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 27 June 2017

· Parks, Sport and Recreation; approved on 27 June 2017

· Libraries and Information; approved on 27 June 2017

· Community Facilities: Build Maintain Renew; approved on 27 June 2017

· Community Leases; approved on 27 June 2017

· Infrastructure and Environmental Services; approved on 27 June 2017

Tātaritanga me ngā tohutohu / Analysis and advice

Key highlights for quarter four

8. The key achievements to report from the quarter four period include:

· Signing a relationship agreement with Ngati Paoa in a ceremony at Te Oro Music and Arts Centre in Glen Innes.

· Receiving 8 expressions of interest for the Strategic Partnership Fund and awarding 4 applicants with a total of $60,100. These strategic partnerships leverage the Board’s discretionary funding to deliver projects and programmes that achieve local board plan outcomes:

1) Maungakiekie-Tamaki is an active and engaged community

2) Maungakiekie-Tamaki is a community that cares about its environment

3) Maungakiekie-Tamaki is the place to be

4) Maungakiekie-Tamaki has quality infrastructure to match growth.

· Launching the online campaign for the ‘What is Art’ project to engage young people with the public art in the Maungakiekie-Tamaki local board area.

· Demolition of the toilet block at Gerrard Beeson Place because it was no longer a functional asset.

Overall performance against the Maungakiekie-Tāmaki Local Board 2017/18 work programme

9. The snapshot (attachment A), shows overall performance against the Maungakiekie-Tāmaki Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (attachment B).

10. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

11. Fifty-nine per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. Thirty-three activities were undelivered, cancelled, put on hold or deferred.

Table 1: End of year Local Board Work Programmes Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On Hold, Deferred	Cancelled*	Not delivered	Activity Status (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	1	-	-	1	29	-	94%
PSR	4	1	-	-	2	1	38%
Libraries	-	-	-	-	9	-	100%
CF	13	2	-	19	17	6	40%
Leases	11	-	-	3	12	-	46%
I&ES	1	-	-	-	6	-	86%
TOTAL	30	3	0	23	75	7	59%

*Note: During the delivery of the work programmes some activities have been combined together for efficiency of delivery. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly update (Attachment B). The remaining of the combined activities are identified as cancelled with an amber RAG status to differentiate from other cancelled activities and are not included in the overall delivery performance figures or the snapshot (Attachment A).

Key activity achievements from the 2017/2018 work programme

12. The key achievements in the delivery of the local board work programmes for 2017/2018 include:

· Successful delivery of the local events programme which included internally delivered events such as Movies in the Park and the Onehunga Christmas Lights, and externally delivered events supported by local board funding, such as the Onehunga Christmas Parade, Onehunga Festival, Panmure Community Christmas Festival, Panmure Family Fun Day, Glen Innes Christmas Event, Matariki Light Trail, Glow in the Park, and Oranga Community event.

· Successful delivery of the work programmes for the Onehunga, Panmure, Riverside and Dunkirk community centres.

· Completion of three local community grants rounds. A total of $135,106 was awarded to community groups to deliver on outcomes in line with local board plan:

1) Maungakiekie-Tamaki is an active and engaged community

2) Maungakiekie-Tamaki is a community that cares about its environment

3) Maungakiekie-Tamaki is the place to be

4) Maungakiekie-Tamaki has quality infrastructure to match growth.

· Successful completion of several community facilities projects, including the renovation of the upstairs space at 7-13 Pilkington Road in Panmure, installation of bollards at Maybury Reserve, renewal of the Flatrock Reserve boat ramp, carpark and bridge, renewal of assets in Hamlin Park, development of a playground at the Mt Wellington War Memorial Reserve, upgrade of the Onehunga Bay foreshore, upgrade of playground at Jellicoe Park, renewal of the interior of the Lagoon Stadium and replacement of basketball hoops, upgrade of the fitness trail at Panmure Basin, development of sportsfields and toilet at Sir Woolf Fisher Park, and renewal of the Wai-o-Taiki Reserve playground.

· Successful completion of environmental programmes, including the industrial pollution prevention programme, community-led riparian restoration, and water sensitive design project for schools. Additionally, the Local Board provided financial support to the Manukau Harbour Forum and Tāmaki Estuary Environmental Forum.

· 100 per cent delivery of the library work programme, including preschool programming, summer reading programming, children and youth engagement, learning and literacy programming, and programming to celebrate cultural diversity.

· Delivery of the leisure facilities operation programmes at Glen Innes Pool and Leisure Centre, Onehunga War Memorial Pool, Sir William Jordan Recreational Centre, Lagoon Stadium and the Lagoon Pool and Leisure Centre. Community access to the Tāmaki Recreation Centre was also sustained.

Arts, Community and Events work programme

13. The percentage of Arts, Community and Events work programme activities delivered is 94 per cent. There is one activity that is Red / ‘Not delivered’ and one activity that is Amber / ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Te Oro – Review of the Te Oro charter and governance model	Red	Deferred	Further discussion with the local board and governing committee are required to come to an agreement on the scope of the project.
Riverside Community Centre Model Support	Amber	In progress	An extension of three years of the council run operational model will be requested in order to complete the transition to a community-led model.

Parks, Sport and Recreation work programme

14. The percentage of Parks, Sport and Recreation work programme activities delivered is 38 per cent. There are 5 activities that are Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Park, Sport and Recreation Response Fund	Red	Deferred	The majority of the programme has been completed, however the following two projects will be deferred: 1) An update/review of the Greenways Plan 2) Consultation on the draft Tamaki Open Space Network Plan Both of these projects will now be delivered in the 2018/19 financial year.
Waikaraka Park Strategic Planning	Red	Cancelled	The project was cancelled at the request of the local board so as not to double up with RFA’s proposed development of the site. The budget was reallocated to the Park, Sport and Recreation Response Fund.
Ruapotaka and Maybury Reserves: Area development planning	Red	On hold	An understanding of the service and asset options of the Library, Community Hall and Marae need to be considered before the planning for Ruapotaka can proceed.
Onehunga Bay Reserve: Skate Park concept plan and delivery	Red	Deferred	Delivery of this project was delayed while additional funding was explored with the New Zealand Transport Authority as mitigation for the East West Link. Additional funding wasn’t obtained, and this project has been carried forward to 2018/19. Next steps are to explore further partnership opportunities and to provide options for delivery to the board.
Review existing park concept plans/masterplans and potential improvements to parks and reserves	Red	Deferred	This project is underway but not yet complete, so will be deferred for completion in Q1 of the 2018/19 financial year.

Libraries and Information work programme

15. The percentage of Libraries and Information work programme activities delivered is 100 per cent.

Community Facilities: Build Maintain Renew work programme

16. The percentage of Community Facilities: Build Maintain Renew work programme activities delivered is 40 per cent. There are 15 activities that are Red / ‘Not delivered’ and 19 activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Stone Cottage – renew roof and joinery	Red	On hold	The project is currently on hold due to seismic implications. The seismic team will undertake an investigation and recommend a way forward.
Glen Innes Community Hall – refurbish the hall interior and exterior	Red	Deferred	The project was deferred due to the delay in relocation of the existing Citizens Advice Bureau office. The project manager has met with the Citizens Advice Bureau and they are very close to getting a final agreed plan.
Oranga Community Centre – renew CCTV system	Red	Deferred	There was a slight delay in delivery, but a contract has been awarded and install is programmed for Q1 in the 2018/19 financial year.
Jordan Recreation Centre – refurbish stadium	Red	Deferred	Indicative quote for works has been received which identifies a significant budget shortfall. Delivery has been delayed and will be carried forwarded into financial year 2018/19. Next steps are to review the quote and determine whether it requires re-tendering.
Mt Wellington War Memorial – provide new dual toilet facility	Red	On hold	This project is on hold while on-going discussions take place with the rugby club about the location and layout of the toilet block.
One Tree Hill College – develop new hockey turf and lighting	Red	Cancelled	This project was cancelled because strategic assessment needs to be completed prior to this becoming a project in the work programme.
Gloucester Park – install changing rooms, sand carpet and lights on field 1 and 2	Red	Cancelled	The project has been cancelled as local iwi have objected to any development on the park.
Panmure Basin – renew jetty and rock wall	Red	Deferred	Transport placed an order to suspend the work due to traffic management, causing a delay in project delivery. The project is to be carried forward into the new financial year for full delivery.
Waikaraka Park – extend fields 8,9 and 10	Red	Deferred	The land currently has a notice of requirement from New Zealand Transport Agency for the East West Link motorway project. As a result, the physical works budget has been deferred to the 2019/20 financial year. In the meantime, Community Facilities is starting work with the Closed Landfill team and Healthy Waters team to assess the issues associated with the site to inform professional services scope of works.
Glen Innes Pool – install CCTV cameras in car park, renew roof and spa heat pump	Red	Deferred	Some cameras have been installed already, however, a delay has occurred due to a change in scope as there has been a request for additional cameras following a review of the new configuration. The additional scope and subsequent request for additional budget have been approved. The next step is to tender the physical works installation. Project will be delivered in full in the 2018/19 financial year.
Maungakiekie-Tāmaki renew signage	Red	Deferred	There was a delay in delivery due to waiting for final sign design templates from Auckland Council to be confirmed. The project is expected to be completed in full in the 2018/19 financial year.
Maungakiekie-Tāmaki upgrade fire system and electricals	Red	Deferred	A delay has occurred due to the contractor’s current work commitments. The project is now due for completion in May 2019.
Maungakiekie-Tāmaki upgrade fire system and electrical switchboard – community centres and halls	Red	Deferred	A delay has occurred due to the contractor’s current work commitments. The project is now due for completion in May 2019.
Onehunga pools – remove tree and renew boundary wall	Red	Deferred	Delay was caused by seeking further quotes that provided a reasonable cost for the works. Physical works will take place in Q1 of the 2018/19 financial year and will take two weeks to complete.
T-bar swings - replace in central area	Red	Deferred	Delivery was delayed, however, procurement for Horsham Reserve is underway and installation at all sites in this stage are expected to be complete in Q1 of the 2018/19 financial year.
Dunkirk Activity Centre – replace roof	Amber	In progress	This is a multi-year project that is progressing slower than anticipated. An asbestos management survey report and asset management plan have been completed and a final scope for professional servies is being drafted with an intention to go out to tender in Q1 of the 2018/19 financial year.
Onehunga Community Centre – refurbish interior	Amber	Cancelled	Project record has been cancelled as the works have been competed by Arts, Community and Events.
Maungakiekie-Tāmaki FY18 renew libraries furniture, fittings and equipment	Amber	In progress	This is a multi-year project that is progressing slower than anticipated. This project encompasses three libraries: Panmure Library, Onehunga Library, and Glen Innes Library. The project will be unbundled and the budget identified for the renewal of Panmure Library will be combined with the library’s scheduled comprehensive renewal. The other two libraries will be separated into two individual projects for delivery. Quotes are currently being obtained for the Glen Innes Library’s requirements and the renewal works for Onehunga have gone out to tender for an architect.
Glen Innes Pool - refurbish car park	Amber	In progress	This is a multi-year project which is progressing slower than anticipated. Currently, project scoping is complete and detailed design is underway. Next steps: Complete detailed design and tender for physical works.
Lagoon Pool – minor comprehensive renewal	Amber	In progress	Renewal will continue in two further stages. In stage two, outdoor physical works will be undertaken up to the end of November 2018, and indoor physical works will be undertaken during the January 2019 shut down period. Stage three will commence following the completion of indoor and outdoor physical works.
Riverside Community Centre – renew signage and renew fence	Amber	In progress	This is a multi-year project that is progressing slower than anticipated due to the price for works exceeding the available budget. The next step is to undertake negotiations and submit a budget change request if unsuccessful in reducing costs.
Mt Wellington War Memorial – installation of lighting on fields 4 and 5	Amber	In progress	This is a multi-year project that is progressing slower than anticipated. The project was reviewed as part of the project prioritisation process due to budget constraints and the strategic need for projects based on the latest supply and demand modelling report. Due to re-prioritisation, budget has been pushed out for delivery later in the 10-year programme.
Taniwha Reserve – general park development	Amber	In progress	This is a multi-year project that is progressing slower than anticipated. The site investigation and developed design process is underway. Public consultation will follow.
Panmure Community Centre – refurbish interior	Amber	In progress	This is a multi-year project that is progressing slower than anticipated as the physical works package requires re-tendering to include minor roof weather tightness repairs. The next steps are to invite additional suppliers to price the package and review, and then to start weather tightness repairs.
Panmure Library – refit building and replace partial roof	Amber	In progress	This is a multi-year project that is progressing slower than anticipated. Water tightness repairs to roof have been tendered, and the next step is to award tender for works.
Jellicoe Park and Onehunga War Memorial Pools – renew paving	Amber	In progress	A contractor has been procured to carry out the concrete footpath pavement renewals within Jellicoe Park. However, a delay has occurred due to contractor capacity. Works are expected to be completed by Q1 of the 2018/19 financial year.
Maungakiekie-Tāmaki – renew paving, car park and structure FY17-19	Amber	In progress	This is a multi-year project that is progressing slower than anticipated. A contractor is being procured to carry out pavement and structure renewal for works identified for the 2017/18 financial year. Next steps are to carry out the renewals works in the currently identified locations, and to scope additional renewal locations for 2018/19 financial year works.
Maungakiekie-Tāmaki – renew advance pavement	Amber	In progress	This is a multi-year project that is progressing slower than anticipated. A contractor has been procured for footpath pavement renewals within Fergusson Domain, Paihia, Konini and Te Kawa Reserves. Next steps are to carry out the footpath pavement renewals works as scoped within the currently identified locations, and to scope additional renewal locations for 2018/19 financial year works.
Mt Wellington War Memorial Reserve – open space improvements	Amber	In progress	This is a multi-year project that is progressing slower than anticipated as consenting requirements have delayed the start of physical works until August 2018. Toilets for the playground area have been manufactured and will be ready for installation as soon as resource consents have been granted. Installation is now expected to be complete in November 2018. Next steps are to start the concept design for the closure of the existing public toilets at Dunkirk Road Activity Centre and re-configure the car parking to improve access and amenity in the area.
Panmure Basin – implement masterplan priorities	Amber	In progress	This is a multi-year project that is progressing slower than anticipated. Design and consenting for path widening near Waipuna Hotel and Petersen Road to maximise the grass picnic area by the jetty is currently underway. Works have been delayed due to extensive resource consent requirements, however physical works are expected to start in August 2018.
Panmure Wharf - renewal	Amber	In progress	This is a multi-year project that is progressing slower than anticipated. Construction works for the wharf renewal are underway and are expected to be complete by the end of September 2018.
Tamaki Greenways – develop a shared path	Amber	In progress	This is a multi-year project that is progressing slower than anticipated. Construction works have begun with the first section of path between Point England Road and 206a Riverside Road. The expected start date for the northern section is July 2018, and construction of the new bridge over Omaru Creek is expected to commence in October 2018. All works are expected to be completed by the end of March 2019, subject to weather conditions.
Waikaraka Park Cemetery – renew paving and furniture	Amber	In progress	There has been a delay to this multi-year project due to uncertainty of timing of a roading development. Resource consent report preparation and application is in progress to enable pavement renewal works on the footpath network and some areas of access road. Next steps: once the resource consent has been obtained, a contractor will be procured and the footpath and access road pavement renewal works will be undertaken.
Jubilee Bridge – renew bridge	Amber	In progress	This is a multi-year project that is progressing slower than anticipated. Detailed design is in progress and communication is underway with Auckland Transport to ensure works along the Eastern Busway link and the bridge correspond in terms of design overlaps and synergies. The next step is to develop art integration into the bridge design.

Community Leases work programme

17. The percentage of Community Leases work programme activities delivered is 46 per cent. There are 11 activities that are Red / ‘Not delivered’ and 3 activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Ellerslie Tennis Club Inc – new lease at Konini Domain Reserve	Red	Deferred	This lease proposal has been carried over to the 2018/19 work programme to progress. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made.
Onehunga Fencible and Historical Society Inc – new lease at Jellicoe Park	Red	Deferred	Council is reviewing the future management and control of similar assets for consistency across the region and has deferred this lease to the 2018/19 work programme in order to accommodate the review outcome. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis ad will continue to do so until a further decision is made.
Panmure Lagoon Sailing Club – renewal of lease at Panmure Basin Reserve	Red	Deferred	The project is pending an application to LINZ for a concession over the clubrooms area which is on reclaimed land. As a result, this lease proposal will be carried over to the 2018/19 work programme. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made.
Tāmaki Model Aero Club Inc – renewal of lease at Elstree North Reserve	Red	Deferred	This matter is on hold until further information is received from the Treaty Settlement Office. As a result, this lease proposal will be carried over to the 2018/19 work programme. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made.
RNZ Plunket Society, Glen Innes – new lease at Ruapotaka Reserve	Red	Deferred	Throughout the course of the 2017/18 financial year more demanding issues have taken priority in the Maungakiekie-Tāmaki Local Board area. This lease proposal has been carried over to the 2018/19 work programme. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made.
RNZ Plunket Society, Oranga/Cornwell – lease at Onehunga Community Centre, 52C Waitangi Road, Onehunga	Red	Deferred	Throughout the course of the 2017/18 financial year more demanding issues have taken priority in the Maungakiekie-Tāmaki Local Board area. This lease proposal has been carried over to the 2018/19 work programme. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made.
RNZ Plunket Society, Panmure – renewal of lease at Panmure Community Centre	Red	Deferred	This lease proposal is on hold until a needs assessment for Plunket services in the area is completed and reported back to the board.
Ruapotaka Marae Society Inc – renewal of lease at Ruapotaka Reserve 106 Line Road, Glen Innes	Red	Deferred	Community Services are still working with the marae on relocation issues, so the lease proposal has been deferred. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made.
Tāmaki Model Aero Club Inc – renewal of lease at Pt England Reserve Glen Innes	Red	Deferred	This activity has been deferred pending further information to be provided by Panuku and the Treaty Settlements Office.
The Scout Association of NZ, Panmure Scout Group – new lease for Allenby Reserve, 54 Allenby Road, Panmure	Red	Deferred	The activity was expected to be completed this year but has been deferred to the 2018/19 work programme pending receipt of an application from the group.
Tongan Health Society Inc. – new lease at 17A Cameron Street, Onehunga	Red	Deferred	The new lease proposal has been deferred until a feasibility report from Panuku on future options for the lease area, and their advice on an amended lease area are provided to the board. This will not have an impact on the group as the current lease is rolling over on a month-by-month basis and will continue to do so until a further decision is made.
Citizens Advice Bureau, Glen Innes – new lease of Ruapotaka Reserve	Amber	In progress	CAB was pursuing a new lease at Ruapotaka Reserve, however they have decided not to move into the newly refurbished premises as certain conditions and specifications did not meet their expectation on completion of the project. Further work is being investigated for the refurbished premises, and the new lease proposal will be carried over to the 2018/19 work programme. This will not have an impact on the group as the lease of their current premises is rolling over on a month-by-month basis and will continue to do so until a further decision is made.
Citizens Advice Bureau, Onehunga – new lease of Onehunga Community Centre	Amber	In progress	This is part of a multi-year project which has progressed as expected for 2017/18 and is expected to continue into next year. CAB’s proposed lease changes are being reviewed before a deed is prepared for final review and execution.
Citizens Advice Bureau, Panmure – new lease of Pilkington Road	Amber	In progress	This is part of a multi-year project which has progressed as expected for 2017/18 and is expected to continue into next year. CAB’s proposed lease changes are being reviewed before a deed is prepared for final review and execution.

Infrastructure and Environment Services work programme

18. The percentage of Infrastructure and Environment Services work programme activities delivered is 86 per cent. There is one activity that is Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Healthy rentals	Red	Deferred	Due to a lack of uptake by landlords the budget for the 2017/18 year was underspent and the remaining budget has been carried over into the 2018/19 financial year. The project will continue until the funds have been exhausted.

Deferred activities

19. As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

· Community Partnership Fund; $82,000

· Ruapotaka Reserve Precinct; $40,000

· Review Existing Concept Plans; $14,790

· Capacity Building Programme; $20,000

· Youth Connections; $5,800

· Parks Response Fund; $21,600

· Healthy Rentals; $3,000

20. Undelivered Capex funded activities will be brought to the board by Community Facilities as part of their annual Capex carry forward process.

Financial performance

21. Financial comments:

· Revenue is slightly below budget in community facility and community centre venue hire.

· Expenditure is below budget in both asset based services and locally driven initiatives. Full facility parks contract is behind budget. With the new P17 maintenance contracts, the majority of works are now delivered on an outcome basis and are not reflected in the revised budget. LDI opex funded projects are 90 per cent delivered.

· Capital spend is mainly in local sports, park and recreation assets, on renewals of coast assets, parks, leisure facility buildings and sports fields. Projects that are behind but will continue to the next financial year include library renewals, LDI capex funded projects and development projects such as Jubilee bridge upgrade.

· The Maungakiekie-Tāmaki Local Board Financial Performance report is in Appendix C.

Key performance indicators

22. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

23. This report informs the Maungakiekie-Tāmaki Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

Tauākī whakaaweawe Māori / Māori impact statement

24. The local board remains committed to integrating and supporting work that contributes to outcomes for Māori including enhancing partnerships and collaborative ways of working with mana whenua and mataawaka.

25. In June, the Maungakiekie-Tāmaki Local Board signed a relationship agreement with Ngati Paoa, in a ceremony at Te Oro Music and Arts Centre in Glen Innes.

26. Some of the activities in the approved work programmes (Attachment B) have specific impact on Māori including support to Ruapotaka Marae. Within many other activities, the local board encourages an improved understanding of benefits and outcomes for Māori as well as ensuring Council is honouring its Treaty commitments.

27. For example, during Q4, Te Oro Music and Arts Centre delivered 91 programmes, 33 of which had Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

28. This report is provided to enable the Maungakiekie-Tāmaki Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Maungakiekie-Tāmaki Local Board receiving this report.

Ngā raru tūpono / Risks

29. Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

30. The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Local Board Work Programme Snapshot 2017/2018 Q4	35
b ⇩	Work Programme 2017/2018 Q4 Report	37
c ⇩	Local Board Financial Performance Report	69

Ngā kaihaina / Signatories

Author

Babs Lake - Local Board Advisor - Mngke-Tmk

Authorisers

Louise Mason - GM Local Board Services

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

28 August 2018

Draft Annual Report 2017/18 Maungakiekie-Tamaki Local Board

File No.: CP2018/14362

Te take mō te pūrongo / Purpose of the report

1. This report presents the draft 2017/2018 Annual Report for the Maungakiekie-Tāmaki Local Board, for Local Board feedback prior to it being adopted by the Governing Body on 27 September 2018.

Whakarāpopototanga matua / Executive summary

2. The Auckland Council Annual Report 2017/2018 is being prepared and needs to be adopted by the Governing Body by 27 September 2018. As part of the overall report package, individual reports for each Local Board are prepared.

3. In accordance with the Local Government (Auckland Council) Act 2009 each Local Board is required to monitor and report on the implementation of its Local Board Agreement for 2017/2018. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the Local Board.

4. In addition to the compliance purpose, Local Board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the Local Board is working towards the outcomes of the Local Plan.

5. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each Local Board area. These changes are outlined in the comments section below.

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Endorse the draft content of the 2017/18 Maungakiekie-Tāmaki Local Board report

b) Note that any proposed changes will be clearly communicated and discussed with the Chairperson before the report is submitted for adoption by the Governing Body by 27 September 2018.

Horopaki / Context

6. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each Local Board area. The changes are:

· The Local Board Annual Report will be a standalone publication (rather than being a sub-section of an overall volume of all Local Board Annual Reports) so that the reports are far more accessible for residents.

· Each report is being written in plain English, with a more professionally designed layout.

· The Chairperson’s overview now incorporates a review of performance, highlights and challenges so that a more joined up performance story is told.

· There is a colour group photo of the Local Board, replacing the individual black and white photos used last year.

· There are two new sections that aim to emphasise the context of the local area that the Local Board represents:

o a double page layout of key demographic information which was included as part of the Local Board Plan

o A ‘Local Flavour’ section, which profiles either a local resident who does great things in the community, a grant that has benefited the community, or a significant project delivered in the community.

7. The report contains the following sections:

	Section	Description
a)	Local Board area demographics	A demographic profile of the area (originally presented in Local Board Plans).
b)	Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local Board group photo	A group photo of the Local Board.
d)	Local Flavour	A profile of either an outstanding resident, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

Tātaritanga me ngā tohutohu / Analysis and advice

8. The Annual Report is a legislative requirement offering no further analysis or advice for consideration.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

9. Local Board comments on Local Board matters in the Annual Report will be included in the Annual Report where possible.

Tauākī whakaaweawe Māori / Māori impact statement

10. The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2015-2025 over the past 12 monhts. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea / Financial implications

11. The Annual Report reports on both the financial and service performance in the Local Board area and is legislatively mandated.

Ngā raru tūpono / Risks

12. The Annual Report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

13. The Annual Report is a key communication to residents. Telling a clear and balanced performance story, in plain English, and in a form that is accessible, is important to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri / Next steps

14. The next steps for the draft Annual Report are:

- Audit NZ review during August and September 2018

- report to Finance and Performance Committee on 19 September 2018

- report to the Governing Body for adoption on 27 September 2018

- release to stock exchanges and publication online on 28 September 2018

- physical copies provided to Local Board offices, council service centres and libraries by the end of October 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Annual Report 2017/18	79

Ngā kaihaina / Signatories

Author

Audrey Gan - Lead Financial Advisor Local Boards

Authorisers

David Gurney - Manager Corporate Performance & Reporting

Victoria Villaraza - Relationship Manager

Maungakiekie-Tāmaki Local Board

28 August 2018

Road Name Approval: New Roads for five developments at 234-248 Panama Road; 235-241 Panama Road/81 Jolson Road; 254-260 Panama Road; 307-309 Panama Road/50-56 Bernard Street; and 356-360 Panama Road, Mt Wellington

File No.: CP2018/14639

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Maungakiekie-Tāmaki Local Board to name six new roads (Joint Owned Access Lots) created by way of five Housing New Zealand subdivisions at 234-248 Panama Road; 235-241 Panama Road/81 Jolson Road; 254-260 Panama Road; 307-309 Panama Road/50-56 Bernard Street; and 356-360 Panama Road, Mt Wellington.

Whakarāpopototanga matua / Executive summary

2. Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the Council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3. Housing New Zealand Limited has submitted the following road name options for the new roads within the five development sites:

TABLE 1: 234-248 Panama Road Proposed Road Names
REF	PREFERRED NAME	TYPE	ALTERNATIVE NAME 1	TYPE	ALTERNATIVE NAME 2	TYPE
JOAL 1	Pāti	Way	Pūharu	Way	Te Reo Maori	Lane
JOAL 2	Talofa	Way	Kaihoe	Lane	Puhi	Lane

TABLE 2: 235-241 Panama Rd & 81 Jolson Rd Proposed Road Names
REF	PREFERRED NAME	TYPE	ALTERNATIVE NAME 1	TYPE	ALTERNATIVE NAME 2	TYPE
JOAL	Whāngai	Lane	Kiwi Nui	Lane	Tūāpapa	Way

TABLE 3: 254-260 Panama Proposed Road Names
REF	PREFERRED NAME	TYPE	ALTERNATIVE NAME 1	TYPE	ALTERNATIVE NAME 2	TYPE
JOAL	Sosene Ropati	Lane	Rāwhara	Lane	Porotaka	Lane

TABLE 4: 307-309 Panama Rd & 50-56 Bernard Rd Proposed Road Names
REF	PREFERRED NAME	TYPE	ALTERNATIVE NAME 1	TYPE	ALTERNATIVE NAME 2	TYPE
JOAL	Fale	Lane	Paringa	Lane	Whakahoahoa	Way

TABLE 5: 356-360 Panama Rd Proposed Road Names
REF	PREFERRED NAME	TYPE	ALTERNATIVE NAME 1	TYPE	ALTERNATIVE NAME 2	TYPE
JOAL	Whakaaio	Way	Mākoha	Way	Teretere	Lane

Ngā tūtohunga / Recommendation/s

That the Maungakiekie-Tāmaki Local Board:

a) Approve 6 names from the abovementioned list of options, for the 6 new Jointly Owned Access Lots created by way of five subdivisions at 234-248 Panama Road (Council resource consent reference BUN60301658); 235-241 Panama Road/81 Jolson Road (Council resource consent reference BUN60078867); 254-260 Panama Road (Council resource consent reference BUN60301655); 307-309 Panama Road/50-56 Bernard Street (Council resource consent reference BUN60301658); and 356-360 Panama Road (Council resource consent reference BUN60077931), in accordance with section 319(1)(j) of the Local Government Act 1974. Specifically:

I. 234-248 Panama Road JOAL 1: ( insert chosen name )

II. 234-248 Panama Road JOAL 2: ( insert chosen name )

III. 235-241 Panama Road/81 Jolson Road JOAL: ( insert chosen name )

IV. 254-260 Panama Road JOAL: ( insert chosen name )

V. 307-309 Panama Road/50-56 Bernard Street JOAL: ( insert chosen name )

VI. 356-360 Panama Road JOAL: ( insert chosen name )

Horopaki / Context

4. Resource consent has been obtained for the construction of five new developments. These developments all contain units which are accessed via Jointly Owned Access Lots (JOAL’s):

· 234-248 Panama Road (BUN60301658, LUC60301659, SUB60301660) – Consent was issued on the 4^th December 2017 for 24 residential lots and 2 JOALs.

· 235-241 Panama Road & 81 Jolson Road (BUN60078867, LUC60149244, SUB60227649 / R-JSL-2017-542) – Consent was issued on the 5^th September 2017 for 14 residential lots and 1 JOAL. The JOAL will have dual entrance from Panama Road and Jolson Road.

· 254-260 Panama Road (BUN60301655, LUC60301656, SUB60301657) – Consent was issued on the 4th December 2017 for 13 residential lots and 1 JOAL.

· 307-309 Panama Road & 50-56 Bernard Street (BUN60301658, LUC60301659, SUB60301660) – Consent was issued on the 5^th September 2018 for 16 residential lots and 1 JOAL. The JOAL will have dual entrance from Panama Road and Bernard Street. The development site is located on a curved corner bound by Panama Road to the south and Bernard Road to the west.

· 356-360 Panama Road (BUN60077931, LUC60140570, SUB60224142 / R-JSL-2017-499) – Consent was issued on the 6^th September 2017 for 11 residential lots and 1 JOAL. The development site will be divided by a ‘T-shaped’ JOAL which is accessed from Panama Road and extends to the south of the site.

5. The above roads are all required to be named in accordance with the national addressing standard because they serve more than 5 lots.

6. A site plan of the new roads and developments can be found in Attachment A.

7. A location plan of the new roads and developments can be found in Attachment B.

Tātaritanga me ngā tohutohu / Analysis and advice

8. The Auckland Council Road Naming Guidelines allow that where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for the Local Board’s approval.

9. Auckland Council’s road naming criteria typically require that road names reflect:

- a historical or ancestral linkage to an area;

- a particular landscape, environmental or biodiversity theme or feature; or

- an existing (or introduced) thematic identity in the area.

10. Housing New Zealand proposed road names are summarised in the tables below:

234-248 Panama Road, Mt Wellington	Applicant’s Proposed Names & Preferences	Meaning (as described by applicant)
JOAL 1:	Pāti Way (Preferred)	[Maori translation]: shallow water
	Pūharu Way (Alternative 1)	[Maori translation]: choice, prime, best. Inspired by feedback from children at Panama Road school
	Te Reo Maori Lane (Alternative 2)	Recommended by Panama Rd school children to honour the importance of Maori culture and language.
JOAL 2:	Talofa Way (Preferred)	[Samoan translation]: hello. Talofa is important in Samoan culture as a greeting and a welcome. Recommended by Panama Rd School children.
	Kaihoe Lane (Alternative 1)	[Maori translation]: paddler, rower. The development is close to rowing and Waka Ama clubs.
	Puhi Lane (Alternative 2)	[Maori translation]: to adorn with feathers

235-241 Panama Road & 81 Jolson Road, Mt Wellington	Applicant’s Proposed Names & Preferences	Meaning (as described by applicant)
JOAL:	Whāngai Lane (Preferred)	[Maori translation]: to nourish, feed, nurture
	Kiwi Nui Lane (Alternative 1)	[Maori translation of Nui]: big. The name celebrates NZ. Recommended by Panama Road School
	Tūāpapa Way (Alternative 2)	[Maori translation]: flat rock. Site is next to Flat Rock reserve

254-260 Panama Road, Mt Wellington	Applicant’s Proposed Names & Preferences	Meaning (as described by applicant)
JOAL:	Sosene Ropati Lane (Preferred)	Sosene Ropati (deceased) was a prominent local community member and a number of his children remain involved in the wider area. Sosene Ropati was nominated by the Koru Trust Board.
	Rāwhara Lane (Alternative 1)	[Maori translation]: sail (of a canoe).
	Porotaka Lane (Alternative 2)	[Maori translation]: circle

307-309 Panama Road & 50-56 Bernard Road, Mt Wellington	Applicant’s Proposed Names & Preferences	Meaning (as described by applicant)
JOAL:	Fale Lane (Preferred)	[Samoan translation]: house. Recommended by Panama Road school children, refers to “our home or family, where we share the love, honesty and trust to each other.” Recognizes the Samoan and Tongan communities in the area.
	Paringa Lane (Alternative 1)	[Maori translation]: flowing (of the tide). The site is close to the estuary.
	Whakahoahoa Way (Alternative 2)	[Maori translation]: friendship

356-360 Panama Road, Mt Wellington	Applicant’s Proposed Names & Preferences	Meaning (as described by applicant)
JOAL:	Whakaaio Way (Preferred)	[Maori translation]: peaceful
	Mākoha Way (Alternative 1)	[Maori translation]: to be kind, tranquil
	Teretere Lane (Alternative 2)	[Maori translation]: to float, flow. Referring to the flow of water in the nearby estuary

11. Land Information New Zealand has confirmed that all the proposed names are acceptable for use in these locations.

12. The proposed names and the suggested road types are all deemed to meet the council’s road naming guidelines.

13. Iwi Consultation: All relevant local iwi were written to (via email) and invited to comment. Ngāi Tai ki Tāmaki suggested a name that was not accepted due to similarity to a road nearby, and Ngāti Tamaoho commented that they would prefer the Te Reo names submitted by the Panama Rd School tamariki to be used.

14. Community Consultation: The applicant contacted the Panama Road primary School for road name suggestions. The school children suggested 5 names, with 4 being used in the proposal. One of the suggested names was not included, as it could be interpreted unfavourably.

15. Permission from relatives has been obtained for the use of Sosene Ropati’s name.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

17. The review sought from the Maungakiekie-Tāmaki Local Board on this report is linked to the Auckland Plan Outcome “A Maori identity that is Auckland’s point of difference in the world”. The use of Maori names for roads, buildings and other public places is an opportunity to publicly demonstrate Maori identity.

Ngā ritenga ā-pūtea / Financial implications

18. The applicant has responsibility for ensuring that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

19. There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

20. Approved road names are notified to Land Information New Zealand who records them on their New Zealand wide land information database which includes street addresses issued by councils.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A - Site Plans	101
b ⇩	Attachment B - Location Plans	107

Ngā kaihaina / Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Victoria Villaraza - Relationship Manager

Chairperson	Chris Makoare
Deputy Chairperson	Debbie Burrows
Members	Don Allan
	Bernie Diver
	Nerissa Henry
	Maria Meredith
	Alan Verrall

What	From	To	When
All urban and rural berm mowing and weed management	Auckland Transport	Community Facilities	1 April 2019
‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying	Auckland Transport and Waste Solutions	Community Facilities	1 July 2019