Ngāti Whātua Ōrākei Reserves Board

OPEN MINUTES

Minutes of a meeting of the Ngāti Whātua Ōrākei Reserves Board held in the Council Chambers, Auckland Town Hall, 301-305 Queen Street, Auckland on Monday, 20 August 2018 at 7:30pm.

present

Chairperson	Ms Marama Royal
Deputy Chairperson	Cr Desley Simpson, JP
Members	Mr Renata Blair
	Cr Linda Cooper, JP

ABSENT

Mr Wyllis Maihi

Mr Kit Parkinson

IN ATTENDANCE

Jane Aickin	Paeurungi Te Waka Tai-ranga-whenua, Auckland Council
Jamie Sinclair	Chief Executive Officer, Ngāti Whātua Ōrākei Trust
Andrew Brown	Planning Manager, Whai Maia Ltd
Jessica Hiscox	Planning Assistance, Whai Maia Ltd
Neil Maihi	Kaitiaki - Ngāti Whātua Ōrākei
Mike Giddey	Governance Advisor, Auckland Council

Ngāti Whātua Ōrākei Reserves Board 20 August 2018

Whakatau – Karakia / mihi

Renata Blair opened the workshop, which preceded this meeting, with a karakia.

1          Apologies

Resolution number NGA/2018/17

MOVED by Chairperson MR Royal, seconded by Deputy Chairperson D Simpson:

That the Ngāti Whātua Ōrākei Reserves Board:

a) accept the apologies from Mr Wyllis Maihi for absence and Mr Kit Parkinson for lateness.

CARRIED

2          Declaration of Interest

There were no declarations of interest.

3          Confirmation of Minutes

Resolution number NGA/2018/18

MOVED by Deputy Chairperson D Simpson, seconded by Mr R Blair:

That the Ngāti Whātua Ōrākei Reserves Board:

a) confirm the ordinary minutes of its meeting, held on Monday, 11 June 2018, as a true and correct record.

CARRIED

4          Extraordinary Business

There was no extraordinary business.

Note:   With agreement of the meeting the chairperson accorded precedence to Item 8: Quarterly report and general update.

8

Quarterly report and general update

Ms Sanna Soderlind, Civil Engineer – Civix Ltd, on behalf of the landowner at 37 Awarua Cresent, Orakei,  spoke to the board in relation to the application for consent to allow the installation of a private stormwater outfall and pipe connection on Pourewa Creek Recreation Reserve to service the development at 37 Awarua Cresent, Orakei. Sanna responded to questions from the Ngāti Whātua Ōrākei Reserves Board.

5	Minutes of the Ngāti Whātua Ōrākei Reserves Board meeting, 11 June 2018
	The minutes were confirmed at Item 3.

6	Ngāti Whātua Ōrākei Reserves Board Financial Plan 2018-29
	Note:   changes to the recommendation were incorporated with the agreement of the meeting.
	Resolution number NGA/2018/19 MOVED by Chairperson MR Royal, seconded by Cr L Cooper: That the Ngāti Whātua Ōrākei Reserves Board: a) adopt the Ngāti Whātua Ōrākei Reserves Board Financial Plan, 2018-2029, dated August 2018 in attachment A of the agenda report. b) request that the Chief Executive of the Ngāti Whātua Ōrākei Trust table the Ngāti Whātua Ōrākei Reserves Board Financial Plan 2018-29, dated August 2018, with the Ngāti Whātua Ōrākei Trust for endorsement. CARRIED

7	Ngāti Whātua Ōrākei Reserves Board - audit update
	Resolution number NGA/2018/20 MOVED by Deputy Chairperson D Simpson, seconded by Mr R Blair: That the Ngāti Whātua Ōrākei Reserves Board: a) receive the RSM Hayes letter of engagement and letter of arrangement for the 2017/18 year and retrospectively delegate to the Chairperson approval to sign the letter of engagement for RSM Hayes on behalf of the board. CARRIED

8	Quarterly report and general update (continued)
	Note:   changes to the recommendation were incorporated with the agreement of the meeting.
	Resolution number NGA/2018/21 MOVED by Mr R Blair, seconded by Cr L Cooper: That the Ngāti Whātua Ōrākei Reserves Board: a)      authorise capital expenditure of up to $60,000 on programme management and design of access improvements for Pourewa Creek Recreation Reserve in line with the draft master plan noting that the detailed design will be reported back to the board for approval prior to lodging resource consent. b)      authorise annual operational expenditure of up to $120,000 to enable additional base line services to be included in the Ōkahu Rakau contract for maintenance of the whole of Pourewa Creek Recreation Reserve.  c)      authorise operational expenditure of up to $58,240, for the Kaitiaki Service, in line with the budget, to allow additional working hours and area of coverage. d)      authorise capital expenditure of up to $20,000 to provide mobile work spaces for the Kaitiaki Service. e)      request the applicant, landowner 37 Awarua Cresent Orakei, provide: i) advice on where the storm water, which is piped along Awarua Crescent, is disposed to ii) information on any ecological restoration of the proposed development iii) any information on the apparent erosion adjacent to the property at 37 Awarua Crescent visible on the aerial photo f)       note that the reserve board has not delegated this decision to officers and it may therefore take some time to further consider this application subject to receipt of the above information g)      note that it is not the practice of the reserve board to grant any form of easement that would fetter Ngāti Whātua Ōrākei interests in Pourewa Creek Recreation Reserve and Whenua Rangatira as this land has been returned to Ngāti Whātua Ōrākei by way of treaty settlement h)      request officers prepare a policy on landowner approvals relating to development of lands adjacent to Pourewa Creek Recreation Reserve and Whenua Rangatira with a priority given to applications for storm water disposal. CARRIED

Whakawātea

Renata Blair closed the hui with a karakia.

8.55 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ngāti Whātua Ōrākei Reserves Board HELD ON

DATE:.........................................................................

CHAIRPERSON:.......................................................