Ōtara-Papatoetoe Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 21 August 2018 at 5.00pm.

 

present

 

Chairperson

Lotu Fuli

 

 

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

 

 

Members

Apulu Reece Autagavaia

 

 

 

 

Dr Ashraf Choudhary, QSO, JP

 

 

 

 

Mary Gush

 

 

 

 

Donna Lee

 

 

 

 

Dawn Trenberth

 

 

 

 

 

 

 

 

 

 

ALSO PRESENT

 

 

Councillor Efeso Collins (from 5.31pm to 6.58pm)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


Ōtara-Papatoetoe Local Board

21 August 2018

 

 

 

1          Welcome

 

Chairperson L Fuli led the meeting in prayer.

 

 

2          Apologies

  

There were no apologies.

 

Secretarial note: Apologies received from Councillor Alf Filipaina for absence and Councillor Efeso Collins for lateness.

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

4          Confirmation of Minutes

 

Resolution number OP/2018/132

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 17 July 2018, as a true and correct record.

 

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

 

 

1.         

Aorere College

The board acknowledged and congratulated Aorere College who were placed runners-up in the Junior School section of the TIAKI Expo competition. They also won the 'People's Award'. The year 9 students showed great science know-how by developing and creating a 'smart bin' that incentivises students from their school to put rubbish in the correct bins.  The students did a great job in their presentation and construction of a prototype of their smart bin, using a mixture of different technologies including solar power.

 

The board acknowledged and congratulated Aorere College Girls 1st XV who defeated Southern Cross Campus on the weekend to become the 2018 Champions.

 

 

2.

Tangaroa College First XV 1B Rugby team

The Board acknowledged and congratulated the Tangaroa College First XV 1B Rugby team who defeated MacLeans College on the weekend to win the final of the 1B tournament. The team was well supported by locals and played with flair and integrity.

 

 

3.

Jean McCroskie

The board acknowledged Jean McCoskrie who died on 31 July 2018.  She had lived in Papatoetoe for many years along with her husband Jack.  They both featured a couple of years ago in the courier when they celebrated their 60th wedding anniversary.  Jean was a member of the tennis club in Papatoetoe and played until quite recently.  She was also an active member of Wesley Methodist church and was very involved in many church activities including in the women's fellowship.  Jean attended many Rotary functions at the Papatoetoe West Rotary club along with her husband Jack who was a member.  She will be missed by many people in the groups she was involved with and we send condolences to her family.

 

 

 

4.

Neil Taylor

The board and Councillor Collins acknowledged Neil Taylor – Senior Advisor Local Board Services who is retiring from full-time work with Auckland Council.  Unfailingly professional, dependable, a great exponent of quality advice and someone who really understands the role of elected members and diligently supports their governance and priorities. Neil has a long list of achievements as a Senior Advisor with Ōtara-Papatoetoe Local Board. He has been a great role model and mentor to other staff and is incredibly well-respected by everyone who has worked with him.

 

 

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

8.1

Deputation - Hemp growing prototype initiative

 

Krissy Bishop and Stephanie Robb were in attendance to speak to the board on a Hemp growing prototype initiative.

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OP/2018/133

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)         thank Krissy Bishop and Stephanie Robb for their presentation.

b)      refer the Hemp growing prototype initiative presentation to Community Facilities and parks officers and seek advice and a report back on enabling a growing trial.

CARRIED

 

Attachments

a     21 August 2018, Ōtara-Papatoetoe Local Board:  Item 8.1 - Deputation - Hemp growing prototype initiative presentation

 

 


 

 

 

8.2

Deputation - AMMI Athletics Club Incorporated

 

Peta Leitu - Secretary, Pawan Marhas, Rupendra Swami, Emily Scanlan and Ime Faumuina from the AMMI Athletics Club Incorporated were in attendance to speak to the board.

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OP/2018/134

MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Peta Leitu, Pawan Marhas, Rupendra Swami, Emily Scanlan and Ime Faumuina from the AMMI Athletics Club Incorporated for their attendance and presentation.

b)      refer the AMMI Athletics Club Incorporated presentation to Community Services Sport and Recreation Officers and Community Facilities Officers for advice and report back on supporting athletics at Rongomai.

CARRIED

 

Attachments

a     21 August 2018, Ōtara-Papatoetoe Local Board:  Item 8.2 - Deputation - AMMI Athletics Club Incorporated presentation

 

 

8.3

Deputation - PHAB Pasifika

 

Kramer Hoeflich and Paul Lavea from PHAB Pasifika were in attendance to speak to the board.

 

 

Resolution number OP/2018/135

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Kramer Hoeflich and Paul Lavea from PHAB Pasifika for their presentation.

b)      request Community Facilities and Panuku Development Auckland provide advice and report back on suitable options to meet the accommodation requirements of PHAB Pasifika, currently based in the old Papatoetoe Chambers building.

c)      request Community Facilities officers address current building maintenance and health and safety issues at the PHAB venue.

 

CARRIED

 

 

9          Public Forum

 

9.1

Public Forum -  Papatoetoe North School

 

Peter Conroy - Principal, Barbara Faulalo, teacher and Jenna Toeono – parent from Papatoetoe North School were in attendance to speak to the board.

 

A PowerPoint presentation was given and documents were tabled in support of the item.  Copies have been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2018/136

MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary:  

That Ōtara-Papatoetoe Local Board:

a)        thank Peter Conroy, Barbara Faulalo and Jenna Toeono from Papatoetoe North School for their attendance.

b)       request Auckland Transport and Auckland Council Stormwater resolve the flooding issues at the main Graeme Avenue entrance of Papatoetoe North School.

c)        request Auckland Transport responds to the safety concerns of the Papatoetoe North regarding widening of the footpath, raising the crossing and installing a fence or guard rail to stop children going on the road.

d)       ask Auckland Transport to explore these improvements as a Local Board Transport Capital Fund project.

 

CARRIED

 

Attachments

a     21 August 2018, Ōtara-Papatoetoe Local Board:  Item 9.1- Public Forum - Papatoetoe North School presentation

b     21 August 2018, Ōtara-Papatoetoe Local Board:  Item 9.1 - Public Forum - Papatoetoe North School tabled information

 

 

9.2

Public Forum -  Auckland Indian Retailers Association

 

Dr Preet, Sandeep Luthra, Jagjeet Sidhu and Navtej Randhawa from the Auckland Indian Retailers Association were in attendance to speak to the board.

 

 

Resolution number OP/2018/137

MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary:  

That Ōtara-Papatoetoe Local Board:

a)        thank Dr Preet, Sandeep Luthra, Jagjeet Sidhu and Navtej Randhawa, from the Auckland Indian Retailers Association for their attendance.

CARRIED

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Manukau Ward Councillors Update

 

Resolution number OP/2018/138

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the verbal report from Manukau Ward Councillor Efeso Collins.

CARRIED

 

 

12

Board Members' Report

 

Reports from Deputy Chair Robertson and Member Trenberth were tabled at the meeting.

 

Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments.

 

Resolution number OP/2018/139

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)         receive the board members’ written and oral reports.

CARRIED

 

Attachments

a     21 August 2018, Ōtara-Papatoetoe Local Board:  Item 12 - Board Members' Reports - Deputy Chair Ross Robertson's August 2018 report

b     21 August 2018, Ōtara-Papatoetoe Local Board: Item 12 Members' Reports - Member Dawn Trenberth's August 2018 report

 

 

13

Chairperson's Announcements

 

Resolution number OP/2018/140

MOVED by Member M Gush, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)         receive the chairperson’s verbal update.

 

CARRIED

 

 

14

Auckland Transport August 2018 update: Ōtara-Papatoetoe Local Board

 

Resolution number OP/2018/141

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         receive the Auckland Transport August 2018 update report.

b)           advocate to Auckland Transport that it take steps urgently to relieve traffic congestion on Redoubt Road, noting that works included in the Mill Road project have now been delayed.

c)            request Manurewa Local Board to support resolution b).

d)         request a workshop briefing from Auckland Transport on the current status and timeline of the Mill Road project.

 

CARRIED

 


 

 

 

15

Maramataka Themed Activations

 

Resolution number OP/2018/142

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      approve the Southern Initiative new work programme for maramataka themed activations for 2018/19, with a budget of $20,000 transferred from the community response fund (Attachment A to the agenda report.)

b)      request that Ōtara-Papatoetoe Local Board support be acknowledged at the activation events.

CARRIED

 

 

16

Hikoia Te Korero Parade in Manukau

 

Resolution number OP/2018/143

MOVED by Member A Choudhary, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      support the Hikoia Te Korero Manukau Parade to be held on Friday 14 September 2018.

b)      amend work programme #1001 (Respond to Māori aspirations) by transferring an additional $5,000 from the community response fund, for The Southern Initiative to apply towards production and programming costs of the Hikoia Te Korero Manukau Parade, and make consequential wording changes to the work programme.

c)      request that Ōtara-Papatoetoe Local Board support be acknowledged.

 

CARRIED

 

 

17

Pursuit of Excellence 2018/19

 

Resolution number OP/2018/144

MOVED by Member M Gush, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      approve Option 2: Entrust a credible community organisation to act as a fundholder to release payment, to improve the delivery of the Otara Papatoetoe Local Board Pursuit of Excellence awards in 2018/2019.

b)      note that Friendship House Trust has agreed to be the fund holder, and approve the trust to act in that role, subject to a suitable contract being entered.

c)      delegate decision making to award grants up to $2,000 per grant, to a panel consisting of Chair Lotu Fuli and Deputy Chair Ross Robertson and member Ashraf Choudhary as alternate, and request that they report grants awarded under this delegation, at the following board meeting.

d)      request all grant recipients to report to the board on how the money was spent and the outcomes.

 

CARRIED

 

Resolution OP/2018/144 a) and b) revoked on 20 November 2018.

 

 

Page amended at the meeting of the Ōtara-Papatoetoe Local Board held on 20 November 2018 under Item 25 Pursuit of Excellence update

 

 

 

 

 

Resolution number OP/2018/145

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)        agree pursuant to standing order 1.10.4, to revoke the following part resolution of the Ōtara-Papatoetoe Local Board, adopted at its meeting held on 21 August 2018, OP/2018/144 a) and b):

a)      approve Option 2: Entrust a credible community organisation to act as a fundholder to release payment, to improve the delivery of the Otara Papatoetoe Local Board Pursuit of Excellence awards in 2018/2019.

b)      note that Friendship House Trust has agreed to be the fund holder, and approve the trust to act in that role, subject to a suitable contract being entered.

b)      note that payment of the Pursuit of Excellence Awards will be processed through internal council administration channels.

c)      reconfirm the delegated decision making to award grants up to $2,000 per grant, to a panel consisting of Chair Lotu Fuli and Deputy Chair Ross Robertson and member Ashraf Choudhary as alternate, and request that they report grants awarded under this delegation, at the following board meeting.

d)      reconfirm the request that all grant recipients to report to the board on how the money was spent and the outcomes.

 

CARRIED

 

 

18

New community lease to the Chaldean Society Incorporated for 23R Milton Road, Papatoetoe

 

Resolution number OP/2018/146

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      approve public notification of Auckland Council’s intention to grant a new community ground lease to the Chaldean Society Incorporated for the land at Milton Park, 23R Milton Road, Papatoetoe (identified in Attachment A). 

b)      appoint a hearings panel, consisting of members Mary Gush and Dawn Trenberth and one alternate member Apulu Reece Autagavaia, to consider submissions or objections received, following the public notification, and make a decision. 

c)      grant, subject to any objections to the lease being resolved, a new ground lease to the Chaldean Society Incorporated to occupy an area of 2115 square meters (more or less) being Lot 21 Deposited Plan 19344 (Attachment A) at Milton Park, 23R Milton Road, Papatoetoe, subject to the following terms and conditions: 

i        term – 10 years commencing 1 February 2018 with one 10-year right of renewal, effecting final expiry on 31 January 2038 

ii       rent – one dollar ($1.00) plus GST per annum if demanded  

iii      permitted use – for the cultural promotion of the Chaldean Society and associated activities

iv      the approved Chaldean Society Incorporated Community Outcomes Plan be attached to the lease document (Attachment B).

d)      all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

 

CARRIED

 

 

Member A Choudhary left the meeting at 7.28 pm.

 

 

19

Project Streetscapes

 

Resolution number OP/2018/147

MOVED by Member D Trenberth, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      support the transfer of streetscape services from Auckland Transport and Waste Solutions to Community Facilities’ Full Facilities suppliers as part of Project Streetscapes with the proviso that the contract outcomes reflect local character, not one generic outcome across the region.

b)      note that the majority of the service specifications for the proposed 5 levels of service (A, B, C, D and E) for Project Streetscapes remain prescriptive and not outcome focused, due to budget constraints, and requests that the Governing Body consider increasing the budget for Project Streetscapes so it aligns with the outcomes based service levels of Project 17.

c)      request the reclassification of Hunters Corner and Papatoetoe Town Centre from area classification B to A for reasons including:

i)     consistency with other town centers area classification within the local board area (Ōtara Town Centre and Manukau)

ii)    high foot traffic through these centers from local schools on the periphery of the town center boundaries which includes Holy Cross Catholic School and Papatoetoe West School (Papatoetoe Town Centre), Papatoetoe Central School, Papatoetoe Intermediate and Papatoetoe Highschool (Hunters Corner) also local students who use public transport to travel to school outside the local board area

iii)   high usage of Papatoetoe train station and buses through St George Street and Great South Road bring high volume of people daily to Papatoetoe Town Centre and Hunters Corner

iv)   well used sports facilities within both town center boundaries- Kolmar Sport Centre (14 sporting organisations), Papatoetoe Centennial Pools, Allen Brewster Leisure Centre

v)    high volume of people using the these centers for shopping (Hunter Corner Mall, new mall development- Panuku Unlock Papatoetoe, Papatoetoe Night Markets)

d)      request Community Facilities to investigate options to increase levels of service outside Dawson Road Shopping Centre (including next to Tupu Library)

e)      note with concern that some of the assets being transferred from Auckland Transport to Community Facilities’ Full Facilities suppliers may not be in good condition or are not being serviced appropriately and supports Community Facilities working with Auckland Transport to upgrade these assets before they are transferred as part of Project Streetscapes.

f)       provide Community Facilities with the following list of priority areas with respect to streetscape services as requested in the Project Streetscapes report:

i)               Old Papatoetoe Town Centre  (inclusive of Dunnotar Road,)

ii)              Hunters Corner Town Centre

iii)            Ōtara Town Centre

iv)            Manukau Town Centre

v)              Otara - East Tamaki Road corner Preston Road shops

vi)            Clover Park - Othello Drive corner Israel Avenue shops

vii)           Papatoetoe - Carlie Street corner Great South Road shop

viii)          Papatoetoe - Caspar Road corner Great South Road shops.

ix)            Mangere East – Raglan Street corner Kairanga Street shops

 

CARRIED

 

Member A Choudhary returned to the meeting at 7.32 pm.

 

 

20

Local Board Annual Report 2017/2018

 

Resolution number OP/2018/148

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      adopt the 2017/2018 Ōtara-Papatoetoe Local Board Annual Report as sent out in Appendix A.

b)      note that any proposed changes will be clearly communicated and agreed with the Chairperson before the report is submitted for adoption by the Governing Body by 27 September 2018.

CARRIED

 

 

21

Auckland Council’s Quarter Four and Year End Performance Report: Ōtara-Papatoetoe Local Board 

 

Resolution number OP/2018/149

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2018.

CARRIED

 

Member D Lee left the meeting at 7.34 pm.

 


 

 

 

22

Local board resolution responses and information reports

 

Resolution number OP/2018/150

MOVED by Deputy Chairperson R Robertson, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the update on the status of Auckland as a City of Peace.

b)        support the Māngere-Ōtāhuhu Local Board resolution MO/2018/113 in principle, advocating to the Governing Body to direct that the Rapid Transport Network - Airport to Botany is delivered, and

i)          support the Auckland Transport Alignment Project (ATAP) proposals to improve the transport system to the airport, as well as public transport accessibility for the south-west, southern and eastern areas of Auckland.

ii)         request Auckland Council, Auckland Transport and New Zealand Transport Agency work with the southern local boards to deliver the Rapid Transport Network: Airport to Botany project as the southern area’s priority initiative, and develop a unified approach for local procurement to deliver this.

iii)       advocate for local procurement for the Rapid Transport Network: Airport to Botany project.

iv)     advocate for the Airport to Botany rapid transit to be designed and built as light rail rapid transit.

c)      note the Ōtara-Papatoetoe Local Board Graffiti Vandalism Prevention Six Monthly Update.

CARRIED

 

 

23

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2018/151

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)         receive the workshop notes from the workshops held on Tuesday 3, 10, 24 and 31 July 2018.

CARRIED

 

Member D Lee returned to the meeting at 7.38 pm.

 

24

Governance Forward Work Calendar

 

Resolution number OP/2018/152

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

CARRIED

  


 

 

25        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

7.38 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................