Ōtara-Papatoetoe Local Board
OPEN MINUTES
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Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 21 August 2018 at 5.00pm.
Chairperson |
Lotu Fuli |
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Deputy Chairperson |
Ross Robertson, QSO, JP |
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Members |
Apulu Reece Autagavaia |
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Dr Ashraf Choudhary, QSO, JP |
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Mary Gush |
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Donna Lee |
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Dawn Trenberth |
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ALSO PRESENT
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Councillor Efeso Collins (from 5.31pm to 6.58pm) |
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Ōtara-Papatoetoe Local Board 21 August 2018 |
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Chairperson L Fuli led the meeting in prayer.
Secretarial note: Apologies received from Councillor Alf Filipaina for absence and Councillor Efeso Collins for lateness.
There were no declarations of interest.
Resolution number OP/2018/132 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) confirm the ordinary minutes of its meeting, held on Tuesday, 17 July 2018, as a true and correct record.
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There were no leaves of absence.
There were no petitions.
8.1 |
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Krissy Bishop and Stephanie Robb were in attendance to speak to the board on a Hemp growing prototype initiative.
A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OP/2018/133 MOVED by Chairperson L Fuli, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) thank Krissy Bishop and Stephanie Robb for their presentation. b) refer the Hemp growing prototype initiative presentation to Community Facilities and parks officers and seek advice and a report back on enabling a growing trial. |
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a 21 August 2018, Ōtara-Papatoetoe Local Board: Item 8.1 - Deputation - Hemp growing prototype initiative presentation |
8.2 |
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Peta Leitu - Secretary, Pawan Marhas, Rupendra Swami, Emily Scanlan and Ime Faumuina from the AMMI Athletics Club Incorporated were in attendance to speak to the board.
A PowerPoint presentation was given. A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment. |
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Resolution number OP/2018/134 MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) thank Peta Leitu, Pawan Marhas, Rupendra Swami, Emily Scanlan and Ime Faumuina from the AMMI Athletics Club Incorporated for their attendance and presentation. b) refer the AMMI Athletics Club Incorporated presentation to Community Services Sport and Recreation Officers and Community Facilities Officers for advice and report back on supporting athletics at Rongomai. |
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a 21 August 2018, Ōtara-Papatoetoe Local Board: Item 8.2 - Deputation - AMMI Athletics Club Incorporated presentation |
8.3 |
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Kramer Hoeflich and Paul Lavea from PHAB Pasifika were in attendance to speak to the board.
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Resolution number OP/2018/135 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) thank Kramer Hoeflich and Paul Lavea from PHAB Pasifika for their presentation. b) request Community Facilities and Panuku Development Auckland provide advice and report back on suitable options to meet the accommodation requirements of PHAB Pasifika, currently based in the old Papatoetoe Chambers building. c) request Community Facilities officers address current building maintenance and health and safety issues at the PHAB venue.
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9.1 |
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Peter Conroy - Principal, Barbara Faulalo, teacher and Jenna Toeono – parent from Papatoetoe North School were in attendance to speak to the board.
A PowerPoint presentation was given and documents were tabled in support of the item. Copies have been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution number OP/2018/136 MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary: That Ōtara-Papatoetoe Local Board: a) thank Peter Conroy, Barbara Faulalo and Jenna Toeono from Papatoetoe North School for their attendance. b) request Auckland Transport and Auckland Council Stormwater resolve the flooding issues at the main Graeme Avenue entrance of Papatoetoe North School. c) request Auckland Transport responds to the safety concerns of the Papatoetoe North regarding widening of the footpath, raising the crossing and installing a fence or guard rail to stop children going on the road. d) ask Auckland Transport to explore these improvements as a Local Board Transport Capital Fund project.
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a 21 August 2018, Ōtara-Papatoetoe Local Board: Item 9.1- Public Forum - Papatoetoe North School presentation b 21 August 2018, Ōtara-Papatoetoe Local Board: Item 9.1 - Public Forum - Papatoetoe North School tabled information |
9.2 |
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Dr Preet, Sandeep Luthra, Jagjeet Sidhu and Navtej Randhawa from the Auckland Indian Retailers Association were in attendance to speak to the board.
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Resolution number OP/2018/137 MOVED by Deputy Chairperson R Robertson, seconded by Member A Choudhary: That Ōtara-Papatoetoe Local Board: a) thank Dr Preet, Sandeep Luthra, Jagjeet Sidhu and Navtej Randhawa, from the Auckland Indian Retailers Association for their attendance. |
There was no extraordinary business.
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Resolution number OP/2018/138 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a) receive the verbal report from Manukau Ward Councillor Efeso Collins. |
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Reports from Deputy Chair Robertson and Member Trenberth were tabled at the meeting.
Copies have been placed on the official minutes and are available on the Auckland Council website as minutes attachments. |
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Resolution number OP/2018/139 MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) receive the board members’ written and oral reports. |
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a 21 August 2018, Ōtara-Papatoetoe Local Board: Item 12 - Board Members' Reports - Deputy Chair Ross Robertson's August 2018 report b 21 August 2018, Ōtara-Papatoetoe Local Board: Item 12 Members' Reports - Member Dawn Trenberth's August 2018 report |
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Resolution number OP/2018/140 MOVED by Member M Gush, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) receive the chairperson’s verbal update.
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Auckland Transport August 2018 update: Ōtara-Papatoetoe Local Board |
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Resolution number OP/2018/141 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) receive the Auckland Transport August 2018 update report. b) advocate to Auckland Transport that it take steps urgently to relieve traffic congestion on Redoubt Road, noting that works included in the Mill Road project have now been delayed. c) request Manurewa Local Board to support resolution b). d) request a workshop briefing from Auckland Transport on the current status and timeline of the Mill Road project.
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Resolution number OP/2018/142 MOVED by Chairperson L Fuli, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) approve the Southern Initiative new work programme for maramataka themed activations for 2018/19, with a budget of $20,000 transferred from the community response fund (Attachment A to the agenda report.) b) request that Ōtara-Papatoetoe Local Board support be acknowledged at the activation events. |
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Resolution number OP/2018/143 MOVED by Member A Choudhary, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a) support the Hikoia Te Korero Manukau Parade to be held on Friday 14 September 2018. b) amend work programme #1001 (Respond to Māori aspirations) by transferring an additional $5,000 from the community response fund, for The Southern Initiative to apply towards production and programming costs of the Hikoia Te Korero Manukau Parade, and make consequential wording changes to the work programme. c) request that Ōtara-Papatoetoe Local Board support be acknowledged.
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Resolution number OP/2018/144 MOVED by Member M Gush, seconded by Member R Autagavaia: That the Ōtara-Papatoetoe Local Board: a)
c) delegate decision making to award grants up to $2,000 per grant, to a panel consisting of Chair Lotu Fuli and Deputy Chair Ross Robertson and member Ashraf Choudhary as alternate, and request that they report grants awarded under this delegation, at the following board meeting. d) request all grant recipients to report to the board on how the money was spent and the outcomes.
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Resolution OP/2018/144 a) and b) revoked on 20 November 2018. |
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Page amended at the meeting of the Ōtara-Papatoetoe Local Board held on 20 November 2018 under Item 25 Pursuit of Excellence update
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MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) agree pursuant to standing order 1.10.4, to revoke the following part resolution of the Ōtara-Papatoetoe Local Board, adopted at its meeting held on 21 August 2018, OP/2018/144 a) and b): a) approve Option 2: Entrust a credible community organisation to act as a fundholder to release payment, to improve the delivery of the Otara Papatoetoe Local Board Pursuit of Excellence awards in 2018/2019. b) note that Friendship House Trust has agreed to be the fund holder, and approve the trust to act in that role, subject to a suitable contract being entered. b) note that payment of the Pursuit of Excellence Awards will be processed through internal council administration channels. c) reconfirm the delegated decision making to award grants up to $2,000 per grant, to a panel consisting of Chair Lotu Fuli and Deputy Chair Ross Robertson and member Ashraf Choudhary as alternate, and request that they report grants awarded under this delegation, at the following board meeting. d) reconfirm the request that all grant recipients to report to the board on how the money was spent and the outcomes. CARRIED |
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New community lease to the Chaldean Society Incorporated for 23R Milton Road, Papatoetoe |
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Resolution number OP/2018/146 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a) approve public notification of Auckland Council’s intention to grant a new community ground lease to the Chaldean Society Incorporated for the land at Milton Park, 23R Milton Road, Papatoetoe (identified in Attachment A). b) appoint a hearings panel, consisting of members Mary Gush and Dawn Trenberth and one alternate member Apulu Reece Autagavaia, to consider submissions or objections received, following the public notification, and make a decision. c) grant, subject to any objections to the lease being resolved, a new ground lease to the Chaldean Society Incorporated to occupy an area of 2115 square meters (more or less) being Lot 21 Deposited Plan 19344 (Attachment A) at Milton Park, 23R Milton Road, Papatoetoe, subject to the following terms and conditions: i term – 10 years commencing 1 February 2018 with one 10-year right of renewal, effecting final expiry on 31 January 2038 ii rent – one dollar ($1.00) plus GST per annum if demanded iii permitted use – for the cultural promotion of the Chaldean Society and associated activities iv the approved Chaldean Society Incorporated Community Outcomes Plan be attached to the lease document (Attachment B). d) all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.
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Member A Choudhary left the meeting at 7.28 pm.
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Resolution number OP/2018/147 MOVED by Member D Trenberth, seconded by Member M Gush: That the Ōtara-Papatoetoe Local Board: a) support the transfer of streetscape services from Auckland Transport and Waste Solutions to Community Facilities’ Full Facilities suppliers as part of Project Streetscapes with the proviso that the contract outcomes reflect local character, not one generic outcome across the region. b) note that the majority of the service specifications for the proposed 5 levels of service (A, B, C, D and E) for Project Streetscapes remain prescriptive and not outcome focused, due to budget constraints, and requests that the Governing Body consider increasing the budget for Project Streetscapes so it aligns with the outcomes based service levels of Project 17. c) request the reclassification of Hunters Corner and Papatoetoe Town Centre from area classification B to A for reasons including: i) consistency with other town centers area classification within the local board area (Ōtara Town Centre and Manukau) ii) high foot traffic through these centers from local schools on the periphery of the town center boundaries which includes Holy Cross Catholic School and Papatoetoe West School (Papatoetoe Town Centre), Papatoetoe Central School, Papatoetoe Intermediate and Papatoetoe Highschool (Hunters Corner) also local students who use public transport to travel to school outside the local board area iii) high usage of Papatoetoe train station and buses through St George Street and Great South Road bring high volume of people daily to Papatoetoe Town Centre and Hunters Corner iv) well used sports facilities within both town center boundaries- Kolmar Sport Centre (14 sporting organisations), Papatoetoe Centennial Pools, Allen Brewster Leisure Centre v) high volume of people using the these centers for shopping (Hunter Corner Mall, new mall development- Panuku Unlock Papatoetoe, Papatoetoe Night Markets) d) request Community Facilities to investigate options to increase levels of service outside Dawson Road Shopping Centre (including next to Tupu Library) e) note with concern that some of the assets being transferred from Auckland Transport to Community Facilities’ Full Facilities suppliers may not be in good condition or are not being serviced appropriately and supports Community Facilities working with Auckland Transport to upgrade these assets before they are transferred as part of Project Streetscapes. f) provide Community Facilities with the following list of priority areas with respect to streetscape services as requested in the Project Streetscapes report: i) Old Papatoetoe Town Centre (inclusive of Dunnotar Road,) ii) Hunters Corner Town Centre iii) Ōtara Town Centre iv) Manukau Town Centre v) Otara - East Tamaki Road corner Preston Road shops vi) Clover Park - Othello Drive corner Israel Avenue shops vii) Papatoetoe - Carlie Street corner Great South Road shop viii) Papatoetoe - Caspar Road corner Great South Road shops. ix) Mangere East – Raglan Street corner Kairanga Street shops
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Member A Choudhary returned to the meeting at 7.32 pm.
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Resolution number OP/2018/148 MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson: That the Ōtara-Papatoetoe Local Board: a) adopt the 2017/2018 Ōtara-Papatoetoe Local Board Annual Report as sent out in Appendix A. b) note that any proposed changes will be clearly communicated and agreed with the Chairperson before the report is submitted for adoption by the Governing Body by 27 September 2018. |
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Auckland Council’s Quarter Four and Year End Performance Report: Ōtara-Papatoetoe Local Board |
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Resolution number OP/2018/149 MOVED by Chairperson L Fuli, seconded by Member A Choudhary: That the Ōtara-Papatoetoe Local Board: a) receive the performance report for the financial quarter and year ending 30 June 2018. |
Member D Lee left the meeting at 7.34 pm.
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Resolution number OP/2018/150 MOVED by Deputy Chairperson R Robertson, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) note the update on the status of Auckland as a City of Peace. b) support the Māngere-Ōtāhuhu Local Board resolution MO/2018/113 in principle, advocating to the Governing Body to direct that the Rapid Transport Network - Airport to Botany is delivered, and i) support the Auckland Transport Alignment Project (ATAP) proposals to improve the transport system to the airport, as well as public transport accessibility for the south-west, southern and eastern areas of Auckland. ii) request Auckland Council, Auckland Transport and New Zealand Transport Agency work with the southern local boards to deliver the Rapid Transport Network: Airport to Botany project as the southern area’s priority initiative, and develop a unified approach for local procurement to deliver this. iii) advocate for local procurement for the Rapid Transport Network: Airport to Botany project. iv) advocate for the Airport to Botany rapid transit to be designed and built as light rail rapid transit. c) note the Ōtara-Papatoetoe Local Board Graffiti Vandalism Prevention Six Monthly Update. |
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Resolution number OP/2018/151 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) receive the workshop notes from the workshops held on Tuesday 3, 10, 24 and 31 July 2018. |
Member D Lee returned to the meeting at 7.38 pm.
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Resolution number OP/2018/152 MOVED by Chairperson L Fuli, seconded by Member D Trenberth: That the Ōtara-Papatoetoe Local Board: a) note the Governance Forward Work Calendar. |
25 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
7.38 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON
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CHAIRPERSON:........................................................