At the close of the agenda no apologies had been received.

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Ōrākei Local Board:

a) confirm the minutes of its ordinary meeting, held on Thursday, 19 July 2018, including the confidential section, as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Ōrākei Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation - Auckland Hockey

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the Board during the Deputation segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Dion Gosling, Project Manager, Colin Maiden Park Artificial Turf Project / Member, Greater Auckland Facilities Working Group and Manoj Daji, CEO Auckland Hockey / Member, Greater Auckland Facilities Working Group will be in attendance to provide a progress report of their plans at Colin Maiden Park.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank Dion Gosling and Manjoi Daji on their attendance and presentation.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

9.1 Public Forum - Parnell Cricket Club

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the Board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Craig Presland, Chairperson of the Parnell Cricket Club will be in attendance to present on the Club’s proposed new club rooms.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank Craig Presland for his attendance and presentation.

9.2 Public Forum - Street Trees Removal

Te take mō te pūrongo / Purpose of the report

1. To deliver a presentation to the Board during the Public Forum segment of the business meeting.

Whakarāpopototanga matua / Executive summary

2. Sherylle Scott, local resident will be in attendance to discuss the removal of trees in Rangitoto Avenue and Rakau Street, Remuera, in particular her concerns with the proposed replacement trees.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) thank Sherylle Scott for her attendance and presentation.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 3.11.1 a Notice of Motion has been received from Member Churton for consideration under item 12.

No.	Title	Page
a ⇩	Notice of Motion - Troy Churton - Ōrākei Train Station park and ride parking	11

Ōrākei Local Board

16 August 2018

Agreement to lease for a proposed indoor cricket training facility at Colin Maiden Park 71-73 Merton Road, St Johns.

File No.: CP2018/14397

Te take mō te pūrongo / Purpose of the report

1. To approve an agreement to lease for the proposed indoor training facility at Colin Maiden Park at 71-73 Merton Road to the Auckland University Cricket Club Incorporated.

Whakarāpopototanga matua / Executive summary

2. Colin Maiden Park is a strategic park in east Auckland and accommodates several sporting codes on the park and is co-located with Ngahue Reserve and the adjacent tennis centre. It plays an important part in meeting direction five of the Auckland Plan, of activating children and young people, recognising the diverse communities and the growing population, as well as the importance of quality opportunities and maximising of joint resources.

3. It also contributes to Outcome One in the Ōrākei Local Board Plan 2017, “Our local parks and open space areas are valued and enjoyed” and Outcome Two, “Our residents are proud of their community facilities and public places”.

4. A gymnasium building on the park has recently been vacated by former commercial tenants and is now available for community occupation.

5. An indoor training facility was identified in the needs assessment that precluded the preparation of the Colin Maiden Park Master Plan which confirmed the use of the gymnasium building for this purpose.

6. The Auckland University Cricket Club Incorporated wishes to establish the indoor facility for cricket and has been discussing this with the Local Board for some time.

7. To use the building as an indoor training facility requires renovation of the interior for this purpose. The club intends to install nets that will create four lanes for cricket activities; these will be moveable so that the facility is available for use by others needing an indoor training area.

8. Funding to modify the interior of the building is still to be secured. An agreement to lease that sets out criteria to be met relating to the foregoing enables the club to begin the process towards a lease and assures funders that a lease will be granted subject to conditions.

9. This report recommends that the board approve an agreement to lease with an attached draft lease, subject to conditions.

Ngā tūtohunga / Recommendations

That the Ōrākei Local Board:

a) approve an agreement to lease to the Auckland University Cricket Club Incorporated for the gymnasium building on Part Lot 3 DP 32082 in certificate of title NA825/4 at Colin Maiden Park, subject to the following terms and conditions:

i) term – 15 months commencing on 1 September 2018

ii) the Auckland University Cricket Club Incorporated will undertake fundraising for the project and to seek all approvals for and undertake the interior works to allow for the proposed activity

iii) prior to any works being carried out at the building, the Auckland University Cricket Club Incorporated will obtain, at its own cost, any resource and building consents required and obtain land owner approval for the works

iv) the Auckland University Cricket Club Incorporated being granted access to the building prior to the commencement of the lease to carry out the required works.

b) approve public notification and iwi consultation on the proposed lease to the Auckland University Cricket Club Incorporated at 71-73 Merton Road as required by the Local Government Act 2002.

c) appoint a hearings panel to hear submissions if required and make any recommendations to the board for further decisions if required.

d) subject to there being no submissions, grant a community lease to the Auckland University Cricket Club Incorporated under the provisions of the Local Government Act 2002 for the area described on Attachment A to this report on the terms and conditions as follows:

i) term of five years with a right of renewal of five years

ii) commencement date – 1 September 2019 or the date of issue of the code compliance certificate or other approval of the proposed interior works

iii) rent - $1 plus GST per annum plus 2.5 per cent of the gross revenue realised from all activities at the building

iv) a community outcomes plan being negotiated and agreed with the club and approved by the Chair and Deputy Chair of the Ōrākei Local Board

v) a rent holiday shall apply for 12 months from the commencement date of the lease and rental payments shall be paid in arrears

vi) the club keeping financial records so that reconciliations relating to rental payments can be carried out

vii) the club will, at no cost to council, manage the operation of the building including the booking, scheduling, and day to day management of the facility including the following:

A) the facility is to be made available to schools, and other sporting codes requiring indoor training space. This shall include, if requested, availability on at least two days between Monday to Friday during peak times described as – one hour per day between 4:00 pm and 8:00 pm and

B) 25 per cent of the available opening hours all day on Saturday and Sunday.

C) the facility being available to others at off peak times during the week and that groups be able to book and use at any other time the club is not actively using the facility

D) the pattern of use should be reviewed between council and the club every 12 months.

Horopaki / Context

10. The Auckland University Cricket Club Incorporated wishes to establish an indoor training facility to offer year-round opportunities for cricket training. This report deals with the first step toward this – an agreement to lease to allow the Club to occupy the building, undertake the establishment works and subsequently to have a community lease once the terms of the agreement to lease are met.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The land at Colin Maiden Park is owned by Auckland Council in several titles. The land contains several buildings providing a range of activities and services.

12. One of the buildings is a gymnasium that was previously leased as a recreation centre in association with the sports medicine business that operated on the site (attachment A).

13. The land on which the gymnasium building is located is legally described as Part Lot 3 DP 32082 in certificate of title NA825/4 and is held under the provisions of the Local Government Act 2002.

14. A condition survey of the building was undertaken in October 2017 when the condition was assessed as condition grade two – good condition. The grading is based on a five-step scale from condition grade one, very good, to condition grade five, very poor. There were some minor maintenance issues identified at the time of inspection that can be remedied with reactive maintenance attention.

Background

15. In 2014, Sinclair O’Connor Consultants undertook a needs assessment for the park and the assessment identified the gymnasium as an opportunity to provide indoor training space. The club provided input to the needs assessment making the same request for an indoor facility.

16. Colin Maiden is a strategically significant park located adjacent to Ngahue Reserve and Scarbro Tennis Centre. It provides the base for a variety of sports clubs and sports organisations. It plays important part in meeting direction five of the Auckland Plan of activating children and young people, recognising the diverse communities and the growing population as well as the importance of quality opportunities and maximising of joint resources. It also contributes to Outcome One in the Ōrākei Local Board Plan 2017, “Our local parks and open space areas are valued and enjoyed”, and Outcome Two, “Our residents are proud of their community facilities and public places.”

17. The Colin Maiden Park Precinct Master Plan has been developed by the Orākei Local Board, to plan the future of the park. In order to ensure the master planning process was comprehensive and robust, the first step involved identifying and prioritising user needs.

18. The master plan identifies the gymnasium building as an indoor training facility. In adopting the master plan (resolution OR 2016/73) at the August 2016 business meeting the local board resolved in part as follows:

“The Indoor Training Facility being booked through the official Council approved booking system with University Cricket as the primary user and University Rugby and other compatible users as secondary users”.

The Proposal

19. The Auckland University Cricket Club Incorporated is an occupant at Colin Maiden Park and leases the adjacent building as clubrooms. That lease commenced on 1 February 2014 for a term of 10 years with a right of renewal of 10 years with final expiry 31 January 2034.

20. The club has discussed a proposed training facility with the Ōrākei Local Board for some time. These discussions and progressing the matter were delayed while the building was transferred to the community facilities portfolio following the late vacating of the building by the former tenant.

Identifying occupants

21. When a building is vacant and available for community use, calling for expressions of interest to occupy is usually undertaken.

22. Capacity for indoor training space in the eastern suburbs is limited with the only other training facility at the Terry Jarvis facility at Thomas Bloodworth Park/Shore Road Reserve.

23. The master plan of the park identified the need for all weather training facilities and this is the highest and best use for the building.

24. The club intend to renovate the interior of the building to accommodate the training activity. This will include installation of a mezzanine floor for viewing and the installation of moveable nets to create four lanes for cricket. The nets will be retractable so that the floor area can be used for other indoor sports activities. Floor modifications are also required to provide suitable surfaces for cricket and other activities.

25. While the club will be the primary user of the building it is intended that other sporting codes, schools and others, can access the building for active recreation opportunities.

Agreement to lease and community lease

26. An agreement to lease signifies the intent to lease provided the performance standards in the agreement are performed within the timeframe indicated. It will provide time for the club to raise funds, specify the proposed renovations, obtain the required approvals and carry out the works. Attached to the agreement will be a draft lease that will set out the terms that will apply once the lease takes effect.

27. The club advises that they anticipate the fundraising will take approximately 10 months from the time of signing the agreement to lease. This timeframe allows some flexibility to coordinate with the timeframes of funding organisations. An additional five months (total of 15 months for fundraising and construction) to carry out the improvement works to the building will then be required. Consenting and seeking other approvals such as landlord approval for the required works can be done concurrently with the funding applications.

28. The agreement to lease will also provide for access to the building to allow the group to undertake the improvements for the anticipated use ahead of the lease commencement.

Lease

29. The term of a lease for a group occupying a council owned building is described in the community occupancy guidelines as being five years with a right of renewal of five years for a total term of 10 years. Boards have discretion to vary the term and the Community Occupancy Guidelines 2012 contemplate this. The guidelines suggest that any changes be in multiples of the above noted terms.

30. The club is proposing to make a significant investment in building improvements that will also be available to others providing an amenity for the wider community. An initial estimate of the project costs indicates a project value of $400,000. The club has indicated that they wish to have a longer-term lease to amortise their investment in the building.

Management of the facility

31. The resolution passed by the local board in August 2016 provided in part for the facility “… being booked through the official Council approved booking system with University Cricket as the primary user….”

32. As the club is the prime user of the facility they have indicated that they are prepared to attend to the day to day operation of the building and to manage the bookings for the facility and access for other users.

33. As there is community use intended at the building how this will work will be set out in the lease. There are peak demand periods for sporting facilities when and time will need to be allocated for community use rather than all community use occurring at off peak times.

34. The scenario described below was workshopped with the local board on 21 November 2017 and subsequently discussed and agreed with the club that:

· the club will manage the operation of the building including the booking, scheduling, and day to day management of the facility

· the facility to be made available to schools, and other sporting codes requiring indoor training space. This shall include, if requested, availability on at least two days per week during peak times described as – one hour per day weekdays between 4:00 pm and 8:00 pm and 25 per cent of the available opening hours all day on Saturday and Sunday

· the facility will be available to others at off peak times during the week and that groups will be able to book and use at any other time the club is not actively using the facility. The pattern of use should be reviewed between council and the club every 12 months.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

35. The Colin Maiden Park master plan provides clear direction that a multi-purpose indoor facility is the best use of the gymnasium building.

36. The activity proposed by the club aligns with the local board plan criteria Outcome One, “Our local parks and open space areas are valued and enjoyed”, and Outcome Two, “Our residents are proud of their community facilities and public places”.

Tauākī whakaaweawe Māori / Māori impact statement

37. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The Council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tamaki Makaurau context.

38. The purpose of community leases is to encourage participation and to create local benefits for all communities. The club’s activities benefit the whole community particularly eastern Auckland community including Māori.

Ngā ritenga ā-pūtea / Financial implications

39. There is no change to the current Community Facilities maintenance and operating expenditure budgets for the building.

40. The activity may generate income from charges to other users for the use of the facility. While some of this income can be used to support the activities of the club and the costs associated with operating the building, some of the income should be paid to council to offset in part the cost of providing the facility.

41. The local board makes the final decision on what rent (if any) should be charged in association with the lease. It should do so having regard to the objectives of granting the lease, the impacts on the wider community and the costs of administering the lease.

42. The club’s objectives are consistent with council’s empowered community objectives, namely encouraging and empowering community organisations to operate more sustainably through activities that help reduce the funding burden on ratepayers. The board should consider this also in the context of the duration of the lease the type of facility being leased and its value to the community.

43. This is a premises lease, and the club is contributing to the facility by developing the interior to activate the use of the building.

44. There are two ways in which a rental can be assessed. One is to require payment of rent once an income threshold is reached. The other is to require a percentage of the gross revenue to the paid to council. The former method requires more sophisticated record keeping whereas the second option is straightforward.

45. Valuation advice could be obtained to assist, but anecdotally a proposal rental of 2.5 per cent of gross revenue is appropriate. It is not certain what the income from activities will be and the report will recommend that there be a rent holiday for the first 12 months of operation and that income be reviewed at the end of that period and annually thereafter.

46. The land is owned by council under the provisions of the Local Government Act 2002. Section 138 of the Act requires that before a lease of longer than six months is granted council must consult the community on the proposal. This is undertaken by public advertisement. Accoring to legal advice, best practice is to also consult with iwi on issues in order to meet the requirements of section 78 of the act. This is by way of a presentation to the Mana Whenua Forum and direct email to iwi with specific interest in the area. The public notification and iwi consultation processes take six weeks, run concurrently and are undertaken before granting the lease.

Ngā raru tūpono / Risks

47. There are small risks associated with the iwi consultation and public notification process that objections may be received that are required to be heard and delay consideration of the approval.

48. If the club is not able to fund or complete the renovations of the building, its use as an indoor training facility may not be realised and alterative funds or users may need to be identified.

Ngā koringa ā-muri / Next steps

49. As the lease is proposed to be longer than six months iwi consultation and public notification is required under the provisions of the Local Government Act 2002.

50. Staff will undertake the iwi consultation and public notification and provided there are no objections progress the documentation with the club. This can be progressed in anticipation while other statutory requirements are dealt with.

51. If there are any submissions resulting from the consultation and notification process staff will work with the chair of the local board on the process to consider any submissions. If any of the submitters wish to be heard, a hearing panel should be appointed to hear these and make any recommendations to the board for further decisions. The board can either appoint the whole board as the hearings panel or delegate to fewer members to be the panel. This report recommends that a hearing panel be appointed.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Proposed Indoor Cricket Training Facility Lease Area – Colin Maiden Park	19

Ngā kaihaina / Signatories

Author

Ron Johnson - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 August 2018

Auckland Transport August 2018 update – Ōrākei Local Board

File No.: CP2018/14391

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Ōrākei Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. In particular, this report:

a) provides a progress update to the Board on its current transport capital fund projects, along with financial information indicating how much budget the board has remaining in this political term.

b) responds to Board resolutions on a number of issues in the Ōrākei Local Board area.

c) notes consultation information sent to the Board for feedback and decisions of the Traffic Control Committee as they affect the Board area.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) receive the Auckland Transport August 2018 update report.

Horopaki / Context

3. This report addresses transport related matters in the Ōrākei Local Board area.

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

5. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Road Safety and Speed Management Program

6. Auckland has a serious problem with people needlessly dying and being seriously injured on our roads and streets. In 2017, 64 people died on our roads and an additional 749 were seriously injured.

7. Road Safety performance in the Ōrākei Local Board area has worsened over the last five years due to various factors. These include economic and population growth, new demands on the unforgiving high speed road network, and growth in people walking, cycling and on motorcycles.

8. One of the fastest and most cost effective ways to reduce road trauma is to implement speed reduction measures. AT is currently working to identify areas and roads around the Auckland region to set lower speed limits. These roads will be added to the Schedule of Speed Limits and drafted into the bylaw. The bylaw will be consulted on Auckland-wide (consultation on the entire programme of works for the Auckland region at a strategic level). Post-consultation, the bylaw will need to be approved by AT’s Board, after which the new lower speed limits will become legally enforceable.

9. Further information on this program is available in attachment C.

Quarterly report on Auckland Transport projects and activities

10. Information about Auckland Transport’s activities over the past quarter (April – June) Is included as Attachment’s A and B:

· Attachment A – Ōrākei Local Board Auckland Transport Activity Report.

· Attachment B – Ōrākei Local Board– School Community Transport Report

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

11. The table below summarises the balance of Local Board Transport Capital Fund (LBTCF) remaining budget and has been updated to include the increased allocation from 1 July 2018.

Ōrākei Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$3,259,319
Amount committed to date on projects approved for design and/or construction	$849,625
Remaining Budget left	$2,409,694

12. The table below reflects the status of projects to which LBTCF has already been committed.

Project	Description	Current status	Has the status changed since last month’s update?	Funds allocated
Wayfinding signage – 12 Walkways in St Johns Park area	Worley Place to Norman Lesser Drive Kissling Place to College Road Waikato Place to College Road Pyatt Crescent to Gerard Way Norman Lesser to College Rd Allen Johnston Place to Hoani Glade Colonel Barton Glade to St Johns Rd Norman Lesser Drive to St Johns Road St Johns Road to Meadowbank Shopping Centre Grand Drive to Rosepark Crescent Rosepark Crescent to Lavender Court	Money allocated from LBTCF in June 18 - Progressing	Yes	$45,000
Shared path - Gowing Drive and Ōrākei Spine	Connect the community to the Glen Innes to Tamaki Drive Shared Path Currently no direct north and south link across the Shared Path to local schools, shopping and community facilities	The Board approved, in principle, up to $2,000,000 of capital funding to the project. Note: As no formal resolution requesting $2 million of funding through the Local Board Transport Capital Fund (LBTCF) has been presented by AT, it is not taken into account in the Board Financial Summary above.	No	$9,770,000
Elwood Place Footpath Extension	Connect the existing footpaths at Elwood Place and the park	A resolution was approved in August 2017 requesting AT to proceed to detailed design and construction. Community Facilities advise they are currently in the physical works tender procurement process for this project.	No	$63,000
537 Selwyn Reserve Walkway	Close the gap in the current walking network in Selwyn Reserve	Council Community Facilities advise they are currently in the detailed design process with the preferred design as discussed with the Board to be a concrete path using Tripstop joints.	Yes – (CF have provided detailed design to the LB)	$148,000

Responses to resolution

13. The ‘Resolution’ is recorded below in bold. Auckland Transport’s response is below the ‘Resolution’ in normal font.

14. That Auckland Transport be requested to provide options to the Board for urban design solutions, denser planting in verges and signage, to deter dangerous pedestrian crossing from the eastern end of Selwyn Reserve over Tamaki Drive to the café precinct area.

15. Auckland Transport Urban Designers and Safety Engineers met with members of the Board on 24 July 2018.

16. Mission Bay is currently being looked at in relation to a lower speed (30km) environment. A number of treatments are being investigated as part of this project that would address dangerous pedestrian crossing. Auckland Transport will work with Transport leads to develop the opportunity further.

17. That Auckland Transport be requested to reinvestigate the installation of broken yellow lines across the intersection at Arney Rd/Buttle Street, Remuera and on one side of Buttle Street to deter congestion, illegal parking, enhance pedestrian safety, and enable access for emergency vehicles and rubbish trucks.

18. We confirm that a works order has been submitted to our contractor for the installation of the broken yellow lines. We anticipate that these works will be completed within the next month.

19. Auckland Transport to undertake a CPTED report on the 12 identified walkways in the St Johns Park area to specified lighting requirements.

20. CPTED reviews are undertaken by Auckland Council Design office. This is not an Auckland Transport Activity.

21. Auckland Transport to remove the vegetation on public property which is restricting access along the Rosepark Crescent to Lavender Crescent walkway in Meadowbank.

22. This has been passed onto the Maintenance Team. Please note, minor maintenance issues such as this are best logged through the AT portal https://at.govt.nz/about-us/contact-us/report-a-problem, by calling 09 355 3553 or through electedmember@at.govt.nz

23. Auckland Transport to confirm that they removed the St Johns Bush signage at the St Johns Road entrance during recent roadworks, and if so, provide the reason for removing the signage.

24. This sign has been reinstated. St Johns Bush is a reserve/park, so any signage is the responsibility of Auckland Council.

25. Auckland Transport staff to arrange a site visit with Board Members, local residents, and other affected parties to explain the reasoning for their decision not to install Broken Yellow Lines on one side of Hilltop Street, Remuera as requested by the Board at its March 2018 meeting, and to provide a timeframe for alternative proposed safety measures in the street.

26. Auckland Transport and Ōrākei Local Board members met on site with residents and discussed AT’s decision not to install Broken Yellow Lines on one side of Hilltop Street, Remuera. The resolution below covers Auckland Transport investigations. This case is now considered closed.

27. That Auckland Transport be requested to provide options for the installation of broken yellow lines in Hilltop St, Remuera and at the intersection of Hilltop Street and Maungarei Street to indicate legal parking zones, enable vehicle visibility in and out of the intersection, and to improve the currently dangerous pedestrian environment

28. We have further investigated your constituent’s request for broken yellow lines in Hilltop Street, which confirmed that it is approximately 6.8 metres wide. This means that we do not consider it a narrow street. We consider a street narrow if the road is less than 6.5 metres wide. At a minimum, this width allows two metres worth of parking on each side of the road while retaining a 2.5 metre through lane, which emergency services have confirmed is the minimum space required for their vehicles to have access. In addition, the width is sufficient for vehicles to manoeuvre out of driveways unimpeded, even with vehicles parked on both sides of the road.

29. While parked vehicles may reduce the traffic flow to a single lane, these same vehicles tend to discourage drivers from speeding as cars parked on either side of the road give drivers the impression of a narrow road, encouraging greater care when driving. As a result, we believe that on street parking serves as an effective tool for maintaining acceptable speeds in the street and we are unable to justify installing broken yellow lines at this stage.

30. In regards to the broken yellow lines at the intersection with Maungarei Road, our site observations showed that drivers who turned out of Hilltop Street onto Maungarei Road, were observed to be doing so safely even with vehicles parked close to the intersection. Our crash records from the last five years show that there have been no reported crashes at the Hilltop Street/Maungarei Road intersection and therefore the intersection is considered a low risk.

31. Given it is already illegal to park within six metres of an intersection and no significant safety issue has been identified at this particular intersection, we are unable to progress the request for broken yellow lines.

32. If residents witness vehicles illegally parking closer than six metres from the intersection, please contact Parking Enforcement Department on 09 355 3553 to request enforcement action to be taken.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Auckland Transport consultations

33. The Board’s views are considered during consultation on proposed project schemes. The following project proposals were consulted and feedback sought from the Board in June and July 2018:

· Proposed Parking Changes - Mission Bay

· Broken yellow lines - McArthur Street, St Heliers

· Bus stop - West Tamaki Road in Glendowie

· New clearways - St. Johns Road, Meadowbank

· Upgrade the intersection - St. Johns Road and Felton Mathew Avenue, Meadowbank

Traffic Control Committee resolutions

34. Decisions of the Traffic Control Committee affecting the Ōrākei Local Board area in June and July 2018.

Morrin Road, Stonefields Avenue	Stonefields	Permanent Traffic and Parking changes Combined	One-Way Road, Lane Arrow Markings, No Stopping At All Times, Bus Stop, Traffic Islands, Give-Way Control, Roundabout, Flush Median
Remuera Road, Meadowbank Road, St Johns Road	Remuera	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Clearway, P15 Parking, P30 Parking, Angle Parking, Bus Stop, Bus Shelter, Lane Arrow Markings, Bus Lane, Traffic Islands, Give-Way, Flush Median, Traffic Signal Control
St Heliers Bay Road, Summerhill Place	St Heliers	Permanent Traffic and Parking changes Combined	Lane Arrow Markings, No Stopping AT All Times, Bus Stop, Bus Shelter, Stop Control, Flush Median
Tahapa Crescent Service Lane	Meadowbank	Permanent Traffic and Parking changes	No Stopping At All Times, Angle Parking
Purewa Road, Manapau Street	Meadowbank	Permanent Traffic and Parking changes Combined	One-Way, Lane Arrow Markings, No Stopping At All Times, Angle Parking, P5 Parking, Bus Stop, Bus Shelter, Mobility Parking, Traffic Island, Footpath
Tamaki Drive, Turua Street	St Heliers	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Bus Only Parking, Stop Control, Flush Median
Main Highway, Arthur Street, Ladies Mile, Amy Street	Ellerslie	Temporary Traffic and Parking changes (Event)	Temporary Traffic and Parking restriction

Tauākī whakaaweawe Māori / Māori impact statement

35. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

36. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

37. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri / Next steps

38. Auckland Transport will provide another update report to the local board in September 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board Auckland Transport Activity Report	29
b ⇩	Ōrākei Local Board– School Community Transport Report	41
c ⇩	Auckland Transport’s Road Safety and Speed Management programme for Ōrākei Local Board 2018-21	45

Ngā kaihaina / Signatories

Author

Felicity Merrington - Elected Manager Relationship Manager

Authorisers

Jonathan Anyon - Manager Elected Member Relationship Team

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 August 2018

Auckland Council's Quarter Four and End of Year Performance Report: Ōrākei Local Board

File No.: CP2018/14661

Te take mō te pūrongo / Purpose of the report

1. To provide the Ōrākei Local Board with an integrated report for quarter four, 1 April to 30 June 2018, and the overall performance for the financial year, against the agreed 2017/2018 Local Board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for the Ōrākei Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. 59 per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. 42 activities were undelivered, cancelled, put on hold or deferred and 18 multi-year projects/activities have not progressed as expected during 2017/2018.

4. Key highlights for quarter four include:

· Completion of research on the impact of local and regional events on town centres in the Ōrākei Local Board area

· An integrated plan for Kepa Bush was completed

· Reinstatement of the commemorative avenue of trees in Glover Park and the cleaning of the associated plaques

· Weed and pest management programmes were progressed by staff and volunteer groups this quarter for a number of streamsides, reserves and a Significant Ecological Area.

5. Key activity achievements from the 2017/2018 work programme include:

· Preparation and adoption of the 2017-2020 Ōrākei Local Board Plan

· One hundred per cent completion of the Libraries, Plans and Places, Arts, Community and Events (ACE), and Auckland Tourism, Events and Economic Development work programmes

· A number of capital works projects were completed, improving sports and parking amenities on Madills Farm Reserve, Crossfield Reserve and Michaels Ave Reserve

· The Local Board allocated $231,401 to a range of community groups via the Contestable Grants process

· A number of successful events which were well-attended across the Local Board area, including Carols on the Green and ANZAC Day events.

6. Key activities not delivered / not progressed as expected include:

· The ten-year comprehensive renewal of St Heliers Library has been delayed due to the findings of heritage and seismic assessments which indicate the need for a more comprehensive project plan to progress the work

· Sports field improvements for Shore Road Reserve (East) and Colin Maiden Park have been reprioritised and deferred until later in the 2018-2028 Long-term Plan.

· New changing rooms and toilets for Michaels Ave Reserve continue to be delayed but council staff and external parties are now meeting regularly to progress an agreed design.

7. The 2017/2018 financial performance report is attached. There are some points for the board to note:

· The overall operating result is 21 per cent below the budget due to lower operating revenue and expenditure

· Revenue is 26 per cent below budget mainly due to sports field charges which were waived for this financial year, offset by higher revenue from community centres

· Operating expenditure is 26 per cent behind budget mainly in the full facility parks contract

· Capital expenditure is 27 per cent under budget in local library renewals, parks and coastal asset renewals and locally driven initiative capex projects.

8. Performance measures results from the 10 Year Budget 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the Local Board in the Draft Annual Report 2017/2018. The results are included as a separate agenda item entitled “Draft Annual Report 2017/2018 – Local Board report”.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

9. The Ōrākei Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events: approved on 15 June 2017

· Parks, Sport and Recreation: approved on 15 June 2017

· Libraries and Information: approved on 15 June 2017

· Infrastructure and Environmental Services: approved on 15 June 2017

· Local Economic Development: approved on 15 June 2017

· Community Facilities: Build Maintain Renew; approved on 3 August 2017

· Community Leases: approved on 3 August 2017.

Tātaritanga me ngā tohutohu / Analysis and advice

Key highlights for quarter four

10. The key achievements to report from the quarter four period include:

· Completion of research on the impact of local and regional events on the Ellerslie, Mission Bay, Remuera and St Heliers town centres

· Preparation of an integrated plan for Kepa Bush which takes into account other reserves, ecological areas and planned recreational facilities in the Pourewa Valley. Tracks and structures have been upgraded and new interpretation and way-finding signage are due to be installed

· In Glover Park, 63 titoki trees were planted to reinstate the avenue of trees originally planted in 1953 to commemorate the men of the district who died in World War I and II. The plaques at each end explaining the commemorative avenue were cleaned as part of the project

· After delays, several weed and pest management programmes were progressed this quarter in the Significant Ecological Area in Remuera and streamsides and riparian areas in Andersons Beach Reserve, Grampian Road Retention Dam, the Hobson Bay walkways, Thomas Bloodworth Park, and in Shore Road, Ngapipi Cliff, Waiatarua, Waitaramoa and Wharua Reserves.

Overall performance against the Ōrākei Local Board 2017/18 work programme

11. 59 per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. 32 per cent of activities were undelivered, cancelled, put on hold or deferred.

12. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

Table 1: End of year Local Board Work Programmes Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On Hold, Deferred	Cancelled*	Not delivered	Activity Status (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	0	0	0	0	19	0	100
PSR	2	0	0	1	4	5	75
Libraries	0	0	0	0	10	0	100
CF	21	3	0	11	13	10	39.7
Leases	15	0	0	0	2	0	11.8
I&ES	0	0	2	0	12	0	85.7
P&P	0	0	0	0	1	0	100
ATEED	0	0	0	0	2	0	100
TOTAL	38	3	2	12	63	15	133 / 59%

*Note: During the delivery of the work programmes some activities have been combined together for efficiency of delivery. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly update (Attachment B). The remainder of the combined activities are identified as cancelled with an amber RAG status to differentiate from other cancelled activities and are not included in the overall delivery performance figures or the snapshot (Attachment A).

13. The snapshot (attachment A), shows overall performance against the Ōrākei Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (attachment B).

Key activity achievements from the 2017/2018 work programme

14. The key achievements in the delivery of the local board work programmes for 2017/2018 include:

· Preparation and adoption of the 2017-2020 Ōrākei Local Board Plan

· One hundred per cent completion of the Libraries, Plans and Places, Arts, Community and Events (ACE), and Auckland Tourism, Events and Economic Development work programmes

· A number of capital works projects were completed, improving sports and parking amenities on Madills Farm Reserve, Crossfield Reserve and Michaels Ave Reserve

· The Local Board allocated $231,401 to more than 40 community groups via the Contestable Grants process

· A number of successful events with were well-attended across the Local Board area, including Carols on the Green and ANZAC Day events. Unfortunately, the Movies in Parks event was cancelled due to bad weather.

Overview of work programme achievement by department

Arts, Community and Events work programme

15. The percentage of Arts, Community and Events work programme activities delivered is 100 per cent.

16. Public events were a highlight of this year’s work programme with record attendance at both the St Heliers ANZAC Service (about 2,000 people) and Carols on the Green (3,000 people).

Parks, Sport and Recreation work programme

17. The percentage of Parks, Sport and Recreation work programme activities delivered is 75 per cent. There are two activities that are Red / ‘Not delivered’ and one activity that is Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below:

Activity name	RAG status	Activity status	Explanation and mitigation
Parks, Sport and Recreation Response Fund Programme FY17/18	Red	Deferred	Some of this budget has been allocated to projects such as wattle removal and determining the feasibility of basketball at Colin Maiden Park. The remainder has been allocated to a plan prioritising a programme of paths in the Local Paths Plan. After workshopping this in July 2018, the programme for the next 5 to 10 years will be finalized.
Ōrākei Basin: Implementing the Management Plan	Red	Deferred	A draft State of the Basin report has been prepared and workshopped with the Board. This will determine a monitoring regime for the Basin, as well an Action Plan.
Ōrākei: Facility Partnership 2015 Dynamic Rhythmic Gymnastics	Amber	In progress	Project is dependent on the development plan for Colin Maiden Park. Also reliant on discussions between Gymnastics and Netball, and between Netball and Basketball.

Libraries and Information work programme

18. The percentage of Libraries and Information work programme activities delivered is 100 per cent.

Community Facilities: Build Maintain Renew work programme

19. The percentage of Community Facilities: Build Maintain Renew work programme activities delivered is 39.7 per cent. There are 24 activities that are Red / ‘Not delivered’ and 11 activities that are Amber / ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed of progressed as expected (Red and Amber Rag status) are discussed below.

Activities with Red Status

20. Three activities with Red and ‘Cancelled’ status have been merged with similar items. This applies to the following items: ID3336 (Coastal ecological restoration – Hobson Bay), ID3338 (Tahuna Torea Mangrove Removal) and ID3343 (OR: Enhancing council-owned heritage features in the Ōrākei area (searchlight emplacements).

21. Two activities, ID3192 (Shore Road Reserve – install sand carpet and lighting on field 3) and ID2816 (Colin Maiden Park development stage 2) have been reprioritised for delivery later in the 10-year programme.

22. Other projects are on-hold or have been deferred for a variety of reasons, as set out below:

Activity name	Activity status	Explanation and mitigation
St Heliers Library -comprehensive renewal	On hold	Following a heritage and seismic assessments further work is needed to determine the necessary programme of work to bring it up to seismic standards, taking into account the heritage values of the building.
Ōrākei Response Fund	Deferred	The Churchill Park pathways concept plan has been completed but delays have occurred in confirming the design and therefore applying for resource consent. The consent application is planned to be lodged in July 2018.
Ōrākei – Built Heritage - searchlight emplacements	Deferred	While the interpretation sign has been installed, there is not enough budget to restore the three emplacements. Documentation for tendering the works for Emplacement 3 is being prepared.
Michaels Ave – renew playground	On hold	This project is dependent on the development of the proposed toilet block/changing rooms. It is anticipated that design work can start in February 2019.
Selwyn Reserve – develop walkway	Deferred	The project has been difficult due to its location near pohutukawas at the coastal edge and risk of storm erosion. The design is now approved by arborist and consent will be lodged.
Elwood Place Park -develop safe entrance	Deferred	Delays due to negotiations with adjoining neighbours. Resource consent has now been granted and construction can begin.
Ngahue Reserve Road Extension	Deferred	The footpath extension is currently being designed.
Weed management programme in parks and waterways and Tahuna Torea – remove mangroves	Deferred	Stage 2 mangrove removal in Tahuna Torea Nature Reserve cannot occur until monitoring required by the resource consent has been undertaken and analysed. Further work is expected to occur in August/September.
Colin Maiden Park Stage 3 – install new double hockey turf	Deferred	This is a $90,000 grant that cannot be paid to the hockey trust as resource consent has not yet been applied for, nor a funding agreement signed. Application for resource consent expected to be lodged in late 2018.
Karaka Bay – renew paths and structures	Deferred	Awaiting decision on resource consent for the works.
Kepa Bush – renew tracks	Deferred	Track work has been completed. Signs are being finalised for installation.
Ōrākei – install park signage	Deferred	Project delayed as waiting for new signage templates. Signs will be installed in June/July.
Ōrākei – renew park signage 2016/2017	Deferred	Project delayed as waiting for new signage templates. Signs will be installed in June/July.
Ōrākei Basin – improve open space	Deferred	Contract has been awarded for path work but the start date is dependent on the resource consent decision and weather.
Remuera Library – insulate ceiling, replace automatic door controllers and resurface flat roof	Deferred	Works need to be retendered due to initial lack of response.
Wairua reserve – renew playground	Deferred	Contract has been awarded and completion expected in September 2018.
T-Bar Swings – replace in central area	Deferred	Work has been procured for Swainston and Celtic Reserves and is expected to occur in July.
Okahu Bay – improve recreational assets	Deferred	Engagement of a contractor and sub-contractor needs to be resolved.

Activities with Amber Status

23. Some activities have Amber and ‘Cancelled’ status because they have been merged with similar line items. These include: ID2613 (St Heliers Library – replace security camera), ID2614 (St Heliers Library - renew libraries furniture, fittings and equipment), ID3195 (St Heliers Library- renew flooring) and ID2971 (Fancourt Reserve - renew bollards).

24. Eleven projects have Amber status, primarily because, while they are regarded as multi-year projects and are being advanced, they have not progressed as quickly as expected. These are as follows:

Activity name	Activity status	Explanation and mitigation
Glendowie Community Centre – refurbish exterior and interior	In progress	Discussion with user-groups has been undertaken and the physical works are being scoped for preparation of tender documents for interior work. Exterior works (roofing and painting to be undertaken in summer.
Shore Road Reserve – develop eastern car park	In progress	Project delayed due to the need to retender the works, but the car park has been completed. Lighting and surrounding finishing work to occur once site conditions improve.
Tahapa Reserve East - improvements	In progress	Design work has been completed but consent requirements are being assessed as reserve is on former landfill.
Riddell Road Walkway – replace structure by Watercare Pump Station	In progress	Options for access repair have been presented to the Local Board, as to standard of design. Staff now working with Watercare to apportion costs of reinstating access
Michaels Ave Reserve -design and install 4 toilets and 4 changing rooms	In progress	Negotiations still on-going with Trust to agree on design of facility and possible staging of project.
Ōrākei – renew paths and car parks 2017/2018	In progress	Contractor has been engaged to renew paths in Churchill Park and in Little Rangitoto, Melanesia, Ngapuhi and Watene Reserves. Work is underway.
Hobson Bay – remove mangroves	In progress	Project went out to tender but only one tender received. This was not within budget so work will be retendered.
Anderson Beach – renew retaining wall	In progress	Documents are being prepared for tendering in September 2018.
Ellerslie Recreation Centre – replace CCTV system and replace roof	In progress	Additional budget is required for the preferred roofing option. Waiting on approval of 2018/2019 work programme.
Kupe Reserve – renew playground	In progress	After a comprehensive design and consultation process for the reserve, the playground can now be designed and procured, together with tree removal work.
Ladies Bay Steps, 69 Cliff Road, St Heliers – remediate major slip	In progress	Design and contract documents completed. Construction is expected to start in August/September 2018.

Community Leases work programme

25. The percentage of Community Leases work programme activities delivered is 11.8 per cent. Leases have been completed for the Ōrākei Tennis Club and the Auckland East Men’s Shed. There are 15 activities that are Red / ‘Not delivered’. Activities that were not completed of progressed as expected (Red status) are discussed below.

26. Renewal of leases at 4 Victoria Avenue, Remuera, which expire in the next 2-4 years, were put on hold pending a decision by the Local Board on the future of the building and site (4 Victoria Avenue). The decision needed was in the context of the provision of community services and facilities as set out in the Community Facilities Network Plan.

27. The following leases are still in negotiation but are being progressed: Tamaki Yacht Club, Scout associations of NZ – St Aidans Scout, RNZ Plunket Society Ellerslie, Auckland Water Ski Club, Outboard Boating Club of Auckland Inc and Auckland University Cricket Club.

28. Some leases cannot be progressed until an application is made or further information is provided by the following clubs: Eastern Suburbs Association Football Club Inc, Ellerslie Sports Club Inc, Ellerslie Eagles Rugby League Football Club Inc and the Remuera Parnell Sports Community Charitable Trust,

29. Eastern Bays Gymnastics Club and Auckland Hockey are part of the on-going development of Ngahue Reserve which will require input from both the groups and Parks Sport and Recreation staff. Oceania Football Confederation Inc., is reviewing the scale and form of stage two of their development at Ngahue Reserve and is also working with Parks Sport and Recreation staff to progress this.

Infrastructure and Environment Services work programme

30. The percentage of Infrastructure and Environment Services work programme activities delivered is 85.7 per cent. There are two activities that are Red / ‘Not delivered’. These are the projects for Martyn Wilson Field, Lingarth Reserve and Pamela Place Reserve which were delayed while significant weed species were being removed. The sites have now been prepared for planting and this will be undertaken over the next few months.

Local Plans and Places work programme

31. The percentage of the Plans and Places work programme activities delivered is 100 per cent. The only project undertaken in this work programme was the heritage evaluation of five sites in Remuera. This is now complete and will be discussed with the Local Board in quarter one of the 2018/2019 financial year.

Local Economic Development work programme

32. The percentage of Local Economic Development work programme activities delivered is 100 per cent. A highlight of the work programme was the study into the impact of local and regional events on the the Ellerslie, Mission Bay, Remuera and St Heliers town centres.

Deferred activities

33. As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

Activity name	Budget
Enhancing council-owned heritage features	$129,000
Mangrove removal Hobson Bay	$112,000
Mangrove removal at Tahuna Torea	$ 57,700
The Landing planning for dinghy boat ramp	$ 30,000
Weed management programme parks and walkways	$ 30,000
OBAG state of the basin/management plan revision	$ 20,000
Parks response fund	$ 40,000
Tinana Walkway planning	$ 45,000
Total	$463,700

34. Undelivered Capex funded activities will be brought to the Local Board by Community Facilities as part of their annual Capex carry forward process.

Financial performance

35. Revenue is behind budget by $103,000 due to sports field charges being waived for this financial year.

36. Operating expenditure is below budget by $2 million, mainly in the area of Asset Based Services - full facility parks contract. In locally driven initiatives (LDI), some project budgets have been approved for deferral and delivery in the next financial year. Refer to the table in 30 above.

37. Capital spend overall is $2 million under budget in local library renewals, parks and coastal asset renewals and locally driven funded capex projects. Projects in progress include the feeder links to the Ōrākei Spine shared path and work on the final piece of acoustic wall, adjacent to 74 Michaels Ave.

Key performance indicators

38. Performance measures results from the 10 Year Budget 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

39. This report informs the Ōrākei Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

Tauākī whakaaweawe Māori / Māori impact statement

40. The Local Board continues to fund and support initiatives that improve stream, reserves and receiving environments by way of pest management, weed eradication and revegetation programmes. This is aligned to iwi outcomes pertaining to enhancing the environment.

41. The Ōrākei Local Board Plan is developing a better working relationship with Ngāti Whātua Ōrākei to improve water quality and ecology of Ōkahu Bay and Pourewa Valley. The Kepa Bush Integrated Plan is an example of a recently developed plan which aligns and integrates with the Pourewa Valley Masterplan developed by Ngāti Whātua Ōrākei.

Ngā ritenga ā-pūtea / Financial implications

42. This report is provided to enable the Ōrākei Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Ōrākei Local Board receiving this report.

Ngā raru tūpono / Risks

43. Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

44. The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Local Board Work Programme Snapshot 2017/2018 Q4 - Ōrākei	65
b ⇩	Work Programme 2017/2018 Q4 Report - Ōrākei	67
c ⇩	Local Board Financial Performance - Ōrākei	97

Ngā kaihaina / Signatories

Author	Suzanne Weld - Senior Local Board Advisor Ōrākei
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 August 2018

Ōrākei Local Board Annual Report 2017/2018

File No.: CP2018/14421

Te take mō te pūrongo / Purpose of the report

1. To seek local board adoption of the 2017/2018 Annual Report for the Ōrākei Local Board, prior to it being adopted by the Governing Body on 28 September 2018.

Whakarāpopototanga matua / Executive summary

2. Auckland Council Annual Report 2017/2018 is being prepared and needs to be adopted by the Governing Body by 28 September 2018. As part of the overall report package, individual reports for each Local Board are prepared.

3. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each Local Board area. These changes are outlined in the Tātaritanga me ngā tohutohu section below.

Ngā tūtohunga / Recommendations

That the Ōrākei Local Board:

a) adopt the 2017/2018 Ōrākei Local Board Annual Report as sent out in Appendix A.

b) note that any proposed changes will be clearly communicated and agreed with the Chairperson before the report is submitted for adoption by the Governing Body by 28 September 2018.

Horopaki / Context

4. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002 each Local Board is required to monitor and report on the implementation of its Local Board Agreement for 2017/2018. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the Local Board.

5. In addition to the compliance purpose, Local Board annual reports are an opportunity to tell the wider performance story with a local flavour, including how the Local Board is working towards the outcomes of the Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

6. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express the local flavour, and to make them more accessible to residents of each Local Board area. The changes are:

· The Local Board annual report will be a standalone publication (rather than being a sub-section of an overall volume of all Local Board Annual Reports) so that the reports are far more accessible for residents.

· Each Local Board annual report is being written in plain English, with a more professionally designed layout.

· The Chairperson’s overview now incorporates a review of performance, highlights and challenges so that a more joined up performance story is told.

· There is a colour group photo of the Local Board, replacing the individual black and white photos used last year.

· There are two new sections that aim to emphasise the context of the local area that the Local Board represents:

o A double page layout of key demographic information which was included as part of the Local Board Plan

o A ‘Local Flavour’ section, which profiles either a local resident who does great things in the community, a grant that has benefited the community, or a significant project delivered in the community.

7. The report contains the following sections:

	Section	Description
a)	Local Board area demographics	A demographic profile of the area (originally presented in Local Board Plans).
b)	Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local Board group photo	A group photo of the Local Board.
d)	Local Flavour	A profile of either an outstanding resident, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

8. Board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the Chairperson.

Tauākī whakaaweawe Māori / Māori impact statement

9. Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2015-2025 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea / Financial implications

10. The annual report reports on both the financial and service performance in each Local Board area.

Ngā raru tūpono / Risks

11. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

12. The annual report is a key communication to residents. Telling a clear and balanced performance story, in plain English, and in a form that is accessible, is important to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri / Next steps

13. The next steps for the draft 2017/2018 Annual Report for the Local Board are:

- Audit NZ review during August and September 2018

- report to Finance and Performance Committee on 19 September 2018

- report to the Governing Body for adoption on 27 September 2018

- release to stock exchanges and publication online on 28 September 2018

- physical copies provided to Local Board offices, council service centres and libraries by the end of October 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇨	2017/18 Local Board Annual Report - Ōrākei (Under Separate Cover)

Ngā kaihaina / Signatories

Author

David Gurney - Manager Corporate Performance & Reporting

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Louise Mason - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 August 2018

Panuku Development Auckland Local Board six-monthly update 1 January - 30 June 2018

File No.: CP2018/09859

Te take mō te pūrongo / Purpose of the report

1. To update the Ōrākei Local Board on Panuku Development Auckland (Panuku) activities across Auckland and within the local board area for the six months from 1 January to 30 June 2018.

Whakarāpopototanga matua / Executive summary

2. Panuku was established in September 2015 by the merger of two council controlled organisations, Waterfront Auckland and Auckland Council Property Limited.

3. Panuku helps to rejuvenate parts of Auckland, from small projects that refresh a site or building, to major transformations of town centres or neighbourhoods.

4. Panuku manages around $2 billion of council’s property portfolio, which is continuously reviewed to find smart ways to generate income for the region, grow the portfolio, or release land or property that can be better used by others.

Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 January to 30 June 2018.

Ngā Mahi ā-Hapori / Local Activities

Portfolio Management

5. Panuku manages ‘non-service’ properties owned by the council and Auckland Transport (AT). Non-service properties are those that are not currently needed for service or infrastructure purposes. These properties were generally being held for planned future projects that are no longer required, such as road construction, park expansion or development of future town centres.

6. As at 30 June 2018, the property portfolio comprises 1437 properties, containing 1119 leases. The current portfolio includes vacant land, industrial buildings, warehouses, retail shops, cafes, offices, medical centres, and a large portfolio of residential rental homes.

7. The return on the property portfolio for the period ending 30 June 2018 was above budget, with a net surplus to council and AT shareholders of $3.9 million ahead of budget.

8. The average monthly tenantable occupancy rate, for the six-month period is more than 98 per cent, which is above the Statement of Intent target of 95 per cent.

Properties managed in the Ōrākei Local Board Area

9. Panuku currently manages 34 commercial and 3 residential interests within the Ōrākei Local Board area.

Business interests

10. Panuku also optimises the commercial return from business interests it manages on the council’s behalf. This includes two forestry enterprises, two landfills and four quarries.

11. There are currently no managed business interests in the Ōrākei Local Board area.

Portfolio strategy

Optimisation

12. The 2018-2028 Long-Term Plan (LTP) reflects a desire of council to materially reduce or slow down expenditure and unlock value from assets no longer required or which are sub-optimal for service purposes. In response to this, prior to the establishment of Panuku, ACPL developed a new method of dealing with service property, called optimisation.

13. Asset optimisation deals with “service property”. It is self-funding, it maximises efficiencies from service assets, and maintains levels of service whilst releasing property for sale or development. A key element of optimisation is that the sale proceeds are locally reinvested to advance approved projects and activities on a cost neutral basis. Panuku continues to advance this programme of work. This includes the development of a cross-council project to coordinate and execute asset sales and optimisation.

Portfolio review and rationalisation

Overview

14. Panuku is required to undertake ongoing review of council’s property assets. This includes identifying properties from within council’s portfolio that are no longer required for council service purposes and may be suitable for other public works and/or potential sale, and development if appropriate. Panuku has a particular focus on achieving housing and urban regeneration outcomes. Identifying potential sale properties contributes to the 2018-2028 LTP and the Auckland Plan focus of accommodating the significant growth projected for the region over the coming decades, by providing council with an efficient use of capital and prioritisation of funds to achieve its activities and projects.

Performance

15. Panuku works closely with Auckland Council and AT to identify potential surplus properties to help achieve disposal targets.

16. Target for July 2017 to June 2018:

Unit

Target

Achieved

Portfolio review

$60 million disposal recommendations

$88 million as at 30 June 2018

(Includes $62 million from the Papatoetoe, Avondale and Panmure priority locations)

17. Target for July 2018 to June 2019:

Unit	Target	Achieved
Portfolio review	To be determined as part of the statement of intent with Council.	The target will include disposal recommendations and sales for sites that are identified for housing development and urban regeneration projects

Process

18. Once identified as no longer delivering the council service use for which it was acquired, a property is taken through a multi-stage rationalisation process. The agreed process includes engagement with council departments and CCOs, the local board and Mana Whenua. This is followed by Panuku Board approval, engagement with the local ward councillor(s) and the Independent Māori Statutory Board and finally a governing body decision.

Under review

19. Properties currently under review in the Ōrākei Local Board area are listed below. The list includes any properties that may have recently been approved for sale or development and sale by the governing body.

Property

Details

9 Tagalad Road/6A Nihill Crescent, Mission Bay

The reserve, formerly occupied by the former Mission Bay Bowls Club was transferred from Council’s Community Facilities department to Panuku for a robust investigation into future service requirements or potential disposal.

The board formally resolved, in response to a public presentation outside of the formal consultation process, that it does not support a disposal and requested that staff investigate a proposed multi-sports facility should the site be retained as a service property.

Panuku will consult with the board regarding the results of the investigation and the site’s future in September 2018.

275 St Johns Road, St Johns

Residential property no longer required by AT for transport infrastructure purposes and subsequently transferred to Panuku for rationalisation.

Panuku will consult with the board in late 2018.

Acquisitions and Disposals

20. Panuku manages the acquisition and disposal of property on behalf of Auckland Council. Panuku purchases property for development, roads, infrastructure projects and other service. These properties may be sold with or without contractual requirements for development.

Acquisitions

21. Panuku does not decide which properties to buy in a local board area. Instead, it is asked to negotiate the terms and conditions of a purchase on behalf of the council.

22. Panuku purchased 12 properties for open space across Auckland in the 2017/2018 financial year at a cost of $27 million, and bought seven properties for storm water use at a value of $4.2 million.

23. No properties were purchased in the Ōrākei Local Board area during the reporting period.

Disposals

24. For the last six month period to the end of June 2018 the Panuku disposals team has sold eleven properties realising $6.35 million of unconditional net sales proceeds. The team’s 2017/18 disposals target was $8.0 million for the year and the team achieved $15.06m of unconditional net sale proceeds from 17 sales over the whole year. This target was part of Panuku’s overall disposals target of $100m, which includes the sale of development opportunities. The disposals target is agreed with the council and is reviewed on an annual basis.

25. No properties were sold in the Ōrākei Local Board area.

Development

26. Panuku is contributing commercial input into approximately 50 region-wide council-driven renewal and housing supply initiatives.

27. Panuku works with partners and stakeholders over the course of a project. It also champions best practice project delivery, to achieve best value outcomes within defined cost, time and quality parameters.

28. Below is a high-level update on development activities in the Ōrākei Local Board area:

· 84-100 Morrin Road, St Johns – Panuku continues to investigate the THAB (terraced house and apartments zoned) area for housing development. Further geotechnical and feasibility investigations are currently underway to determine its sites development potential. Discussions have started with parks around the subdivision of the future park land / site of significance that contains Te Tauoma (Purchas Hill) as defined within the Unitary Plan.

· 78 Merton Road, St Johns – This site is a 2.6 hectare reserve that has been rezoned to mixed use. The site is being investigated for housing development. No acceptable alternative location for a BMX park has been identified which continues to delay our ability to develop this property. Reserve revocation will not commence until a resolution with BMX is reached.

Ngā Mahi ā-Rohe / Regional Activities

Highlights

29. Over the year, Panuku achieved key project milestones and performance results in our priority development locations. Panuku categorises three types of priority locations:

· Transform locations – Panuku ‘transforms’ locations by creating change through urban regeneration. Panuku leads the transformation of select parts of the Auckland region working alongside others and using the custodianship of land and planning expertise. The catalytic work Waterfront Auckland led at Wynyard Quarter is a great example of the transformation of urban locations

· Unlock locations – Panuku ‘unlocks’ development potential for others. By acting as a facilitator; using relationships to break down barriers and influence others, including the council family, to create development opportunities

· Support locations – Panuku plays a ‘support’ role to ensure council is making the most of what it already has. Intensification is a key driver in the Auckland Plan. Panuku will support housing demands by enabling development of council-owned land.

Transform locations

30. The Wynyard Quarter is undergoing rapid change both commercially and residentially, with thousands of Aucklanders using this space every week.

31. Panuku has partnered with Willis Bond to deliver a total of 500 homes in Wynyard Quarter over several stages, the first of which – Wynyard Central Pavilions – is now complete. This first stage of the new precinct offers a mix of 113 residencies comprising 25 free-stranding pavilions, 8 townhouses and 80 apartments with retail space on the ground floor.

32. The east-west connection between Halsey and Daldy Streets, Tiramarama Way, was completed in June of this year, with the street opening on Friday 29 June 2018 receiving much positive feedback.

33. Transform Manukau covers over 600 hectares and is the largest of the Panuku priority locations. The Auckland Plan sees Manukau as the commercial centre of southern Auckland, but the significant investment in transport and community amenities has not been matched by intensification of the adjacent land to provide more homes and jobs. The area contains over 6 hectares of undeveloped council land in the town centre that is suitable for residential and commercial development. There is also significant Crown land held by both HNZC and the Counties Manukau DHB that can provide significant additional housing. Panuku is focussing on taking the development sites to market to test the appetite for private sector investment. Currently there is a 300 home development on Barrowcliffe Place already underway. We are also focussing on public realm projects that will enhance the overall environment and liveability of the area. Panuku is working closely with The Southern Initiative and ATEED to develop integrated actions to benefit the local community.

34. The Framework Plan to guide the Onehunga transformation on a similar scale to Wynyard Quarter and Manukau, was approved in May 2018. The plan was completed involving significant consultation with the community. Panuku is leading the redevelopment of strategic council-owned land, and works in partnership with government and others, to deliver positive outcomes for the local community. The East-West link and proposed light rail, which affects the wharf and southern parts of the area, is currently being reassessed by the New Zealand Transport Agency (NZTA). Panuku is expecting amended plans later this year. Further refinement of the Framework Plan will occur once this can be reviewed. Working with the local board and key stakeholders, Panuku has advanced plans on the town centre and the Onehunga wharf precinct where possible.

Unlock locations

35. In Takapuna, Auckland Council owns nearly four hectares of land focused around the Anzac Street carpark and the Gasometer site, consultation on redevelopment of these sites has started.

36. In Northcote, we are continuing to build on the urban regeneration concepts outlined in the November 2016 Framework Plan, and have progressed our engagement and co-design with HLC for the Awataha Greenway project and other key projects. The information kiosk continues to provide a ‘shop front’ for the community to walk in and ask any questions. With the 2018 LTP signed off by Council in late-June, Panuku is now able to commence implementation of the first-year’s projects including the Greenslade Reserve stormwater detention project.

37. At the Airfields, Hobsonville Point, six of the seven super-lots have now settled with AV Jennings with the remaining super-lot due for settlement October 2018. Fortytwo housing units have been completed to the end of June 2018. In stage 2, the development by Avanda will result in 510 dwellings. The tier 1 roads which are Wallace Road, Waka Moana Drive and Commanders Avenue are progressing well and are on target for practical completion December 2018. The first housing development is anticipated to start in December 2018.

38. The council’s Planning Committee approved the over-arching plans to redevelop Old Papatoetoe in June. Construction on the Mall has been completed and we are now focussed on leasing the remaining tenancies. The supermarket construction is progressing, however we have been advised that this is unlikely to be completed by Christmas. We are working closely with Foodstuffs on the new plaza space. The Panuku Board has now approved the Programme Business Case which details how new housing in the town centre will be enabled. The temporary food hub proposal for the old netball clubrooms is progressing well.

39. The overall plan for Henderson was approved in May 2017 by Governing Body. The 2018-2021 Unlock Henderson work programme was endorsed by the local board and approved by the Panuku board in June 2018. The vision is for Henderson is for it to grow into an urban eco-centre. This vision will guide planning and development with an outcome towards ‘liveable growth’ by creating a safe, attractive and vibrant mixed-use environment with a uniquely west Auckland identity.

40. The opportunity to revitalise Avondale has been given the green light in November 2017 with the approval of the over-arching plan for its regeneration by the Planning Committee. The vision for Avondale will be enabled through a number of key moves. Panuku will work closely with the local board and community to implement a retail strategy that attracts new businesses, increasing diversity of products and services. The train station, upgraded bus network and new cycleways offer great transport options and we will continue to strengthen connections between these activity hubs and the town. A focus for the regeneration of Avondale is working with developers to build quality residential neighbourhoods that offer a mix of housing types, including terraces and apartments. A number of significant developments are already underway in the area.

41. Located within the Tāmaki Transformation area, Panmure town centre is well-located with excellent public transport links to the wider Auckland area. Panmure was chosen as a location for regeneration due to large areas of underused, council-owned land in the town centre that represent significant redevelopment opportunities. The project area covers 43ha and encompasses land owned by council, TRC, the Crown and Auckland Transport (AT), who Panuku will work in partnership with to facilitate the staged transition of sites for development.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

42. This report is for the Ōrākei Local Board’s information.

43. Panuku requests that all feedback and/or queries you have relating to a property in your local board area be directed in the first instance to localboard@developmentauckland.co.nz

Tauākī whakaaweawe Māori / Māori impact statement

44. Tāmaki Makaurau has the highest Māori population in the world with one in four Māori in Aotearoa living here.

45. Māori make up 12 per cent of the region’s total population who mainly live in Manurewa, Henderson-Massey, Papakura, Ōtara-Papatoetoe, Māngere-Ōtahuhu and Franklin. Māori have a youthful demographic with 50 per cent of Māori in Tāmaki Makaurau under the age of 25 years. 5 per cent of the Māori population in the region are currently 65 years and over.

46. There are 19 Mana Whenua in the region, with 14 having indicated an interest in Panuku lead activities within the Ōrākei Local Board area.

47. Māori make up 5 percent of the Ōrākei Local Board population, and there is one marae located within the local board area.

48. Panuku work collaboratively with Mana Whenua on a range projects including potential property disposals, development sites in the area and commercial opportunities. Engagement can be on specific individual properties and projects at an operational level with kaitiaki representatives, or with the Panuku Mana Whenua Governance Forum who have a broader mandate.

49. Panuku will continue to partner with Māori on opportunities which enhance Māori social and economic wellbeing.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Sven Mol - Corporate Affairs Advisor, Panuku Development Auckland

Authorisers

Carlos Rahman - Senior Engagement Advisor

Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Ōrākei Local Board

16 August 2018

Board Member Report - Carmel Claridge

File No.: CP2018/14555

Purpose of the report

To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

That the Ōrākei Local Board:

a) That the report be received.

b) That Auckland Transport assess the intersection at Gowing Drive, Parsons Rd, and Archdall St, Meadowbank, and advise the Board of measures that can be taken to improve safety.

Portfolio Lead: Transport

Other (alternate portfolio holder) Parks and Reserves

Local Board Chairs Forum

Attended on behalf of Kit.

I was able to speak to asset sales item on the agenda and restate the Board’s opposition to the sale of the Mission Bay Bowling Club site. Considerable discussion had already been had earlier in the morning amongst all Local Board Chairs around the issue of asset sales, and the lack of robust mechanisms to ensure that LB views are sufficiently sought and considered throughout the decision-making process. Staff are to facilitate the formation of a working party to address the matters raised and to ensure clearer channels of communication with LBs.

New Central Bus Network https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/LocalImpactsAndLocalBoardViews.aspx

The roll out of the New Network across the Ward has seen some initial problems raised by constituents. Some individuals are facing more complicated journeys requiring them to change buses or use a bus/train option. The school routes still require some adjustment to ensure that they are safe for student users. There is still a considerable amount of opposition to the loss of the 635 service, and residents are continuing to push for its reinstatement.

The most common concerns have been as follows:

1. The 75 route is at capacity shortly after 7am with insufficient buses to fill demand leaving commuters facing long wait times. Demand does ease off after peak times. There is also a problem with sequencing with 3 buses arriving at the one time and then a wait reported of up to 20 minutes before another bus.

2. The loss of the 635 Service.

3. The lack of coordinated transition between the 782 bus service and the train service from Meadowbank Station due to timetabling differences.

4. The lack of bus shelters at some frequently used sites.

5. A range of problems with the School Bus service.

The Bus Review team have been kept informed of all issues raised by constituents, and have been forthcoming with explanations in a timely manner. Email responses to matters directed to them are attached. Auckland Transport continue to work directly with schools affected in the Ward experiencing problems with the New Network and are amenable to finding solutions.

Clearance works are currently underway along the 75 route to enable the introduction of double-decker buses. These works will involve trimming trees, cut back of verandas, and kerb buildouts.

I have raised several issues about the new network with Auckland Transport and have received the following responses:

Meadowbank Train Station bus to train connections

The Network Planning Team have responded to advise that bus to train connections at Meadowbank Train Station will improve when Auckland Transport’s new train timetables are implemented on Sunday 26 August 2018.

The timetable for the bus route 782 was designed with the new train timetables in mind. One of the main functions of route 782 is to provide useful connections to and from trains at Meadowbank Train Station.

It was not feasible to implement one bus timetable for the period between the launch of the bus New Network for Central Suburbs, and the launch of the new train timetable on 26 August. Rather than introduce a timetable with good connections up to 26 August but not after, the Network Planning Team introduced a timetable that may not work so well before 26 August but should work much before thereafter.

Changes to bus timetables need to be planned and agreed with operators well in advance, and need to take into account a number of factors, including the impact on all customers using the service, and how many vehicles and drivers are required to operate the service to a satisfactory standard.

During weekday peaks, Eastern Line trains will run every 10 minutes in the peak direction. The tables below show scheduled arrival and connection times, for 782 buses and Eastern Line trains, during weekday peaks from 26 August.

Scheduled times at Meadowbank Station

Weekdays before 09:00

Arrival of 782 coming from Grand Dr and Meadowbank Rd 06:55 07:30 08:00 08:32

Departure of train going to Britomart 07:00 07:40 08:10 08:40

Arrival of 782 coming from Gowing Dr and Harapaki Rd 05:33 06:13 06:44 07:15 07:45 08:15 08:45

Departure of train going to Britomart 05:40 06:20 06:50 07:20 07:50 08:20 08:50

Weekdays after 16:30

Arrival of train coming from Britomart 16:44 17:14 17:44 18:14 19:14 19:54

Departure of 782 going to Meadowbank Rd and Grand Dr 16:48 17:18 17:48 18:20 19:19 20:04

Arrival of train coming from Britomart 16:54 17:24 17:54 18:24 18:54 19:14 20:24 21:24

Departure of 782 going to Gowing Dr and Harapaki Rd 17:00 17:30 18:00 18:27 18:57 19:24 20:28 21:28

The performance of the 782 service will be reviewed over time.

Route 75 Capacity concerns

In reply to the capacity concerns for route 75, on Monday 23 July at the start of term 3 that I raised, Auckland Transport have advised that three additional trips from Remuera Rd to the City have since been introduced at the height of the morning peak. The 75 is an important part of New Network Central, and Auckland Transport will closely monitor patronage, reliability, and capacity on the service. Auckland Transport are hoping to introduce double-deckers to this route in the future, however before this can be done Auckland Transport will need to undertake infrastructure work on Remuera Rd and St Johns Rd, to make them safe for double-deckers.

Idling Buses

Auckland Transport will speak to the bus operators of the vehicles idling at the layovers on Tamaki Drive by the St Heliers Bay toilet block concerned to remind the drivers to turn off their engines while waiting at St Heliers.

Mission Bay Parking Consultation

The Board’s feedback is attached (Attachment A).

Problem Intersections

Gowing Drive/Archdall/Parsons Rd – The current layout of these intersections results in unsafe egress from Archdall St onto Gowing Drive. There is no visibility from the top of Archdall to the right into Gowing Drive. The intersection is also an issue for anyone turning left from Archdall into Gowing.The visibility issues are exacerbated by overgrown planting on the verges. The road is not only on a bend but dips steeply. Residents in the area have complained regularly over a long period of time, without anything being done to address the situation. Crossing near this intersection as a pedestrian is dangerous, yet is the main waking route for residents accessing Meadowbank Kindergarten and two primary schools in the area

Activities: 9^th July – 4^th August 2018

Date Activities

9^th July Local Board Chairs Forum – attendance as Deputy Chairman in Kit Parkinson’s absence. Auckland Town Hall

10^th July Auckland Transport Meeting

12^th July OLB Workshop

15^th July – 17 July Attendance at Local Government New Zealand Conference. Christchurch.

19^th July OLB Business Meeting

OLB Office Opening

20^th July TEEF Co-Chairmen and Coordinators Meeting

Housing NZ Meeting – Puroto Development, Meadowbank

23^rd July Meadowbank St Johns Residents’ Association AGM – Presentation of Ōrākei Local Board Report

24^th July Auckland Transport Meeting

Chairman/Deputy Chairman Meeting

26^th July OLB Workshop

Constituent Meeting – Hilltop St Parking Issues

31^st July Attendance at Pink Ribbon Brunch – Hosted by “The Balance Project” St Heliers

1^st August Remuera Residents’ Association Meeting

2^nd August OLB Workshop

4^th August Waiatarua Reserve Community Planting Day

Attachments

No.	Title	Page
a ⇩	Ōrākei Local Board Feedback: Mission Bay Parking Consultation	129

Signatory

Author

Carmel Claridge - Ōrākei Local Board Member

Date: 6 August 2018

Ōrākei Local Board

16 August 2018

Board Member Report - Colin Davis

File No.: CP2018/14487

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues since last reported.

Recommendation

a) That the report be received.

Portfolio Lead: Parks & Reserves (joint); Arts and Libraries; Heritage

Alternate portfolio holder: Environment; Resource Consenting and Regulatory

Other - internal appointments: Mayor’s WWI Memorial Advisory Group; Quality Advice Political Advisory Group

Other - appointments to external community organisations: Stonefields Residents Association Inc. (Lead); St Heliers/Glendowie Residents Association Inc. (Alternate); Auckland Netball Centre Inc. (Lead); Friends of Churchill Park (Lead); Ōrākei Basin Advisory Group (joint parks portfolio holder); St Heliers Bay Village Association (Alternate); Michaels Avenue Reserve Community Liaison Committee (Alternate).

Arts

On 15 June 2017 the Board approved the arts, community and events work programme, which included $20,000 for a utility box artwork programme for the 2017/2018 financial year. Of the designs and locations approved by the Board, the box on the reserve in Patteson Avenue at Mission Bay, the one in Ōrākei Road, and the one in the Ellerslie town centre have been satisfactorily completed. Of the four boxes in the St Heliers Village, to be done as a place-making project, with additional funding from the St Heliers Bay Village Association, one of the smaller boxes appears to be substantially completed, although not entirely to the approved design, and work on the other smaller one outside the library is yet to be completed by the same artist. Preparatory painting by another artist on the box in Maheke Street has commenced with the main image yet to be started, and any work on the box in Polygon Road has yet to be started. Progress has not been at all satisfactory. An explanation was sought from the arts manager. Any future contracts for utility boxes will need to be carefully considered with much better oversight.

Heritage

(1) Tamaki Drive Searchlights

I recently met with the project manager and the consultant architect on site to progress this project. The weeds growing on the structures have now been removed.

(2) Heritage Projects

(i) The new illustrated information sign for the local reserve at Whakatakataka Bay, Ngapipi Road, prepared by Watercare, has been approved and will be installed during August.

(ii) A revision of the Board’s WWI Roll of Honour has been substantially completed with the addition of many new names and information, and a new section to include various Rolls of Honour and memorials associated with the Board’s area. Lack of typing resource continues to delay the project.

(iii) Despite requests there has been no update by the heritage unit on proposed work to restore the rare 90-year old heritage ventilation pipe in the St Heliers commercial area.

(iv) Approved signage is yet to be installed on the Stonefields Heritage Trail and in the Kepa Bush Reserve. New signage for Hakumau Reserve, Tamaki Drive, with funding authorised by the Board on 19 April, has not been installed as the design and text are yet to be approved.

(v) Despite requests there are unexplained continuing delays in installing two small plaques at the Millennium Bridge, Mission Bay. One plaque with corrected text is to be relocated for better visibility from the side, to the top of the seawall, and the other new interpretative plaque is also to be placed on top of the seawall; one on either side of the Tamaki Drive entrance to the bridge.

Resource Consenting and Regulatory

The Planning Commissioners have declined the application relating to the proposed retirement village development in St Johns Road, St Johns.

Reports in Progress

(i) The Board has informally endorsed, with some amendments, the re-drafted Revised Standing Orders of the Ōrākei Local Board of the Auckland Council, which I had prepared.

(ii) The Tamaki Drive Precinct Events Guidelines was adopted by the Board on 15 March 2018, subject to a couple of amendments. The final text has been agreed and the document is now ready for printing and inclusion on the Board’s website. Given that the document was in fact adopted by the Board, and published as part of the Board’s proceedings, the events team, ATEED and Auckland Transport should now be operating under these adopted Guidelines. There should be little delay by Communications and Marketing in putting the approved Guidelines document on the website and printing it unchanged.

(iii) I am concerned at, and cannot understand, the lack of progress with making the Board’s Progress and Achievements Report for the period 1 July 2016 to 31 December 2017, more readily and widely available. It was formally approved by the Board at its business meeting on 15 March 2018. It is still with Communications and Marketing for glossing prior to publication. The document which is a Board resolution and simply needed covers, was in effect published as part of the Board’s proceedings.

Activities (since 6 July 2018)

As well as assisting with a range of citizens’ enquiries, attending meetings, and involvement with other community activities, I have also attended the following to date:

9 July a meeting of the St Heliers Bay Village Association.

10 July the transport portfolio briefing.

12 July the Ōrākei Local Board workshop various topics.

12 July the Ōrākei Community Association AGM.

14 July the Remuera Bastille Day event.

16 July the cultural ceremony by Ngati Whatua Ōrākei elders at 25 St Johns Road, after which the Board’s new office there was officially open for business.

16 July a meeting with the Chairman and Deputy Chair regarding the agenda for the Board’s business meeting.

16 July the executive meeting of the Auckland Netball Centre.

16 July a meeting of the St Heliers/Glendowie Residents Association.

17 July a meeting with the Meadowbank Community Centre executive.

18 July a meeting of the Stonefields Residents Association.

19 July a briefing on a proposed development.

19 July the Ōrākei Local Board business meeting.

19 July a social occasion with stakeholder representatives to celebrate the opening of the Board’s new office.

23 July a site visit with the project manager and the consultant architect to progress the Tamaki Drive searchlight emplacements restoration project.

23 July the AGM of the Meadowbank and St Johns Residents Society.

24 July the community services monthly portfolio briefing.

24 July the community facilities monthly portfolio briefing.

24 July the leases monthly portfolio briefing.

26 July the Ōrākei Local Board workshop various topics.

2 August the Ōrākei Local Board workshop various topics.

2 August a meeting with local residents regarding the new lights at Madills Farm Reserve.

Attachments

There are no attachments for this report.

Signatory

Author

Colin Davis – Member, Ōrākei Local Board of the Auckland Council

Date: 3 August 2018

Ōrākei Local Board

16 August 2018

Board Member Report - Toni Millar

File No.: CP2018/14689

Purpose of the report

1. To update the Ōrākei Local Board Members on projects, activities and issues.

Recommendations

a) That the report be received.

b) That Auckland Transport be requested to develop a method of eliminating old road markings so that they cannot be seen, particularly in wet weather and at night.

c) That Auckland Transport be requested to find environmentally sound practices for buses which have a layover in our communities.

Portfolio Lead: Environment

Other (alternate portfolio holder): Arts and Libraries; Transport (Joint)

Environment

2. Tree planting at Waiatarua Reserve – 4 August There was a large turnout of volunteers to plant a large number of trees. The addition of plastic shields [see green triangular forms in photo] will hopefully deter rabbits from decimating the new plants. Chair Kit Parkinson, Deputy Carmel Claridge, Ros Rundle and Councillor Desley Simpson worked with the Waiatarua Protection Society. Other groups included the Rotary Club of Ellerslie and the Glendowie Brownies and Pippins.

3. Young Ocean Explorers educational You Tube clips made in NZ – getting international acclaim. Go to youngoceanexplorers.com for top tips on saving our oceans. Steve Hathaway and his daughter create these videos for teachers and schools, however they have a wider application. They work in collaboration with others working to improve the Mauri of the Hauraki Gulf and further afield. Young Ocean Explorers have received grants from G.I.F.T. – Foundation North has assigned $5million over five years to bring together innovative projects and funders to improve the Mauri [environment as a whole] of the Hauraki Gulf.

Titles to explore include:

· Stop plastic

· Crazy plastic journey

· Why is plastic so bad for sea creatures?

· Top tips on saving our oceans

Plastic Free July

4. It was wonderful to see the attention on reducing the usage of single use plastic bags through out Auckland. St Heliers Bay embraced ‘Plastic Free July’ on 25^th July, with a day to celebrate ditching plastic bags. Now – everyone needs to pick up any pieces of plastic lying around – each piece that is picked up will be another piece of plastic that does not cause harm to our environment.

Transport

5. Auckland Transport needs to address the safety problem which painted over road markings present to drivers, especially those who are not familiar with a particular road. Please view photos attached. Abbots Way / Grand Drive intersection is very misleading, especially as the arrows do not match up with the traffic lanes. Currently the shiny painted out markings cause confusion and are a safety hazard.

6. Bus Layovers in St Heliers – as discussed by the St Heliers/Glendowie Residents’ Association Idling Buses emit toxic fumes during their 15 minute layover.

7. Excerpt from minutes of the St. Heliers/Glendowie Residents’ Association (Inc) meeting held on Monday 16 July 2018

Matthew Buer went for a walk on Friday 14th July. An AT bus driver outside the toilets on Tamaki Drive (by the boat ramp) was idling in the bus stop. She had been there for 10 minutes already and had 5 minutes remaining on her break. Matthew asked if she could please turn the bus off because the toilets were filling up with fumes. She said she could not turn off the bus because it would not start again. She also said she was not meant to stop there, she was meant to be on Polygon Road but because residents had complained about the buses idling and stopping there.

Civil Defence and Emergency Management

8. In the event of a Volcanic Eruption, Aucklanders may only have five days notice. Please look up the NZ Herald article, Jamie Morton, 27 July 2018 ‘Auckland could just get five days warning of eruption’ to view the article and the You Tube enactment of how an eruption may alter our lives permanently.

9. Make sure you make an emergency plan for you pets. see photo sheet

AKGEOC [Auckland Civil Defence and Emergency Management] https://acintranet.aklc.govt.nz/EN/workingatcouncil/techandtools/infocouncil/Pages/FinancialImplications.aspx

10. AKGEOC are working with our community prior to severe weather events. Below is a notification sent out prior to the 15 July event. Ōrākei residents have previously said nothing was being done prior to serious weather events - this is to provide some reassurance.

Kia ora koutou,

On behalf of the Acting Director of Auckland Emergency Management, Sarah Sinclair, please find below some key points in relation to Tāmaki Drive ahead of tomorrow’s king tides and possible coastal inundation:

· With king tides due tomorrow, Sunday 15 July 2018, some surface flooding may occur along Tāmaki Drive. There is the potential for high onshore winds, coinciding with king tides, which means there is a risk of flooding in low-lying areas, including known inundation spots like Tāmaki Drive

· Auckland Emergency Management has been monitoring the weather and conditions across the Auckland region throughout the weekend.

· As per advice, residents have been keeping an eye on the weather forecast, sandbagging and preparing for flooding

· Kohimarama residents have been in touch with the council since the flooding occurred earlier this year, and we have been discussing a range of options

· A concern was raised by residents that the boat ramp (opposite the intersection of Kohimarama Road and Tāmaki Drive) is a low spot in the wall. Although there are other low spots and drains, it was suggested that previous flooding was curtailed when the boat ramp was sandbagged

· Auckland Emergency Management are closely monitoring the situation and note the following:

o Auckland Transport had confirmed that there have been no issues with the 8.20pm high tide tonight (14 July 2018)

o The onshore winds are picking up, with peak winds between midnight and 6am and this may impact on the King Tide high tomorrow morning and evening

o Auckland Council’s Healthy Waters team has been tasked to engage our contractors to deploy sandbags across the Kohimarama boat ramp, as a trial of more medium term solutions. This will occur as soon as possible within safe operating conditions for our contractors

o The deployment of sandbags will offer an opportunity to test the effectiveness of this approach as council works through a more long-term solution.

· Auckland Transport will continue to monitor the situation and will close the road, if necessary - people are reminded to drive to the conditions and never drive through floodwaters.

A further update will be provided to the board and ward councillor as further information is to hand. In the interim if there are any urgent issues please let residents know that they should contact the Auckland Council call centre on 3010101. If there is any risk to life please call 111 without hesitation.

Activities

Date Activities

6 July Attended the opening of the Gordon Walters ‘New Vision’ retrospective exhibition at Auckland Art Gallery

8 July St Johns Rotary clean up at Tahuna Torea

9 July Dawn Blessing of the Tamaki Drive Shared Path and new lights at Ngapipi Rd

10 July Auckland Transport update

12 July OLB Workshop – Albert Street
Ōrākei Community Association Inc AGM

14 July Bastille Day celebrations in Remuera

16 July Dawn Blessing – new OLB offices at 25 St Johns Road

19 July Mission Bay Businesses present to OLB
OLB Business Meeting
NZ International Film Festival Opening ‘ Birds of Passage’, The Civic

20 July Mission Bay Tennis Club Movie night – Mamma Mia

23 July Meadowbank/St Johns Resident’s Association AGM

24 July AT update
Mission Bay Pedestrian Crossing improvements
Parks Portfolio updates

26 July OLB Workshop
Body Corporate Chairs Group – Electric Vehicle requirements in the future

31 July Glendowie College Annual Musical Gala – Holy Trinity Cathedral, Parnell

2 August OLB Workshop

3 July G.I.F.T. Gulf Innovation Fund Together – Grantee’s presentations on innovative approaches to improving the Mauri of the Hauraki Gulf
Selwyn College Art Exhibition opening

4 July Waiatarua Reserve Tree Planting.

Attachments

No.	Title	Page
a ⇩	Board Member Report supporting photographs – Toni Millar	147

Signatory

Author

Toni Millar - Ōrākei Local Board Member

Date: 6 August 2018

Ōrākei Local Board

16 August 2018

Board Member Report - Ros Rundle

File No.: CP2018/14457

Purpose of the report

1. To update the update the Ōrākei Local Board Members on projects, activities and issues.

Recommendation

a) That the report be received.

Portfolio Lead: Economic Development

Other (alternate portfolio holder): Community; Transport (Joint)

Economic Development

Ōrākei Local Board Business Awards update

Many nominations have been received from across the Board area. Nominations close on 10 August and finalists will be advised after this. The Business Associations have been very active in getting their business owners on board with the process for nominations.

The Remuera walking loop trail draft is nearly completed and after the final proof reading will be ready to be forwarded to the Auckland Walking Path department for inclusion in the Auckland Council Walking Path App.

Mission Bay Business Association

Auckland Transport Parking consultation for Mission Bay has taken place in Mission Bay this past month. Submissions have been received from Mission Bay Business Association and from OLB as well as several local residents.

Remuera Business Association

The Association pro-actively organised a breakfast meeting for local business owners to update and advice regarding the new Ōrākei Business Awards. The process has started as at the beginning of July and will finish with a special awards night in October this year.

Attended Bastille Day celebrations in Remuera. Wonderful entertainment and activities throughout the day. Many businesses had specials tables on the footpath and many cafes were showcasing their special French treats. SPCA/Adopt a puppy had puppy kissing, there was a fashion show and lots of great bargains and fun for all. Well done Remuera Business Association for keeping this as one of your special days to celebrate for the community to enjoy.

St Heliers Business Assocation

Attended meeting of the Association where the new Manager Phillippa Burret was introduced. Pip is a local with children at local schools and her husband works in the area.

The Association is concerned about the net loss of parking at St Heliers with the new Tamaki Link bus stops. There is a change of parking in Polygon Street outside the Police Station and there is also a suggestion that angle parking on The Parade side of Vellenowath Green could alleviate the lack of parking in St Heliers.

The power/chorus boxes are slowly being painted with scenes in keeping with St Heliers uniqueness.

Committee agreed to having music on Saturdays every two weeks.

The Association committee whole heartedly supports plastic free St Heliers however it is up to individual businesses to participate.

Community

Auckland Netball meeting to update the Netball Board of the OLB news.

Ōrākei Community Association AGM was held this month.

A new committee was elected and Alistair Bell is the new Chairman with several new committee members elected.

Excellent speakers Councillor Desley Simpson and Rangimarie Hunia from Ngāti Whātua Ōrākei. Rangimarie spoke of the Pourewa development and also the new statue to welcome visitors to Auckland on Bastion Point.

I wish the new Chairman and committee all the success for the future.

Remuera Clonbern Road Carpark

Due to safety restrictions the upper level of this carpark is open to only small cars and bikes. The OLB has been advised by Auckland Transport of this situation recently.

Waiatarua Planting Day

This was attended by many volunteers who helped plant hundreds of trees in the reserve. Thank you to Yolanda Thorp of the Waiatarua Preservation Society for her organisational skills and to Rotary for their contribution of plants.

Activities: As well as assisting many constituents I have attended the following:

Date Activities

July

9 Attended the dawn blessing of the upgraded Ngapipi/Tamaki Drive intersection

Attended the St Heliers Business Association

10 Attended a Remuera Business Association network breakfast where the Ōrākei Business Awards was discussed with business owners

Auckland Transport update

12 Ōrākei Local Board workshop

Ōrākei Community Association AGM

14 Attended Bastille Day celebrations in Remuera

16 Attended dawn blessing for the new Ōrākei Local Board offices 25 St Johns Road

Attended the Regional and sub-regional meeting

Attended the Auckland Netball meeting

17 Attended the BID’s network catch-up

Attended the Meadowbank Community Centre update

Attended the What’s happening is Newmarket presented by the Newmarket Business Association

19 Update on Mission Bay

Ōrākei Local Board Business Meeting

Welcome to the new OLB offices in Meadowbank

22 Attended netball game Stars vs Mystics

23 Attended Citizenship Ceremony at the Town Hall

24 Attended Auckland Transport update for OLB

Mission Bay safety meeting with AT in Mission Bay

Attended Community Services update meeting

Attended Community Facility update meeting of projects

Attended Community Leases update for leases and renewals.

26 Attended the Auckland Business Network meeting

26 Ōrākei Local Board workshop

30 Workshop Diversity and Inclusion

Drop in for the Submission to the Office for Seniors for the Strategy for an ageing population discussion document

31 Attended Pink Ribbon Breakfast at the Balance Project a local business shared space

Carols by the Sea initial meeting for the Christmas event

August

2 Ōrākei Local Board Workshop

4 Assisted with the Waiatarua Reserve Planting in the reserve

Attachments

No.	Title	Page
a ⇩	Board Member Report supporting photographs – Rosalind Rundle	153

Signatory

Author

Rosalind Rundle - Ōrākei Local Board member

Date: 6 August 2018

Chairperson	Kit Parkinson
Deputy Chairperson	Carmel Claridge
Members	Troy Churton
	Colin Davis, JP
	Toni Millar, QSM, JP
	Ros Rundle
	David Wong, JP

Date	Activities
9 July 2018	Attendance at dawn blessing of Tamaki – Ngapipi Drive traffic signalling intersection; with Ngati Whatua Ōrākei; with Members Rundle, Churton, Millar and Councillor Simpson
12 July 2018	OLB workshop Ōrākei Community Association AGM
14 July 2018	Attendance at Remuera Business Association ‘Bastille Day’ celebration
16 July 2018	Attendance at dawn blessing and opening of Ōrākei Local Board new offices; 25 St Johns Road; with Members Parkinson, Rundle, Davis, and Millar
17 July 2018	Meeting with Meadowbank Community Centre Executive –update on optimisation and upgrade
19 July 2018	Mission Bay urban development meeting OLB Business meeting Official opening of OLB new offices 25 St Johns Road – with key stakeholders
23 July 2018	Central Citizenship Ceremony – Town Hall; with Member Rundle
25 July 2018	Eastern Bays Network meeting – theme Youth Hui funded by OLB
26 July 2018	OLB workshop
31 July 2018	ECCT meeting – Barfoot and Thompson Stadium; key issues include signing of new Deed of Lease and financial model of preschool centre Carols on the Green meeting- Skype participation
1 August 2018	Remuera Residents Association meeting – Remuera library
2 August 2018	OLB workshop
4 August 2018	Attended morning set up of Waiatarua Reserve planting day

Author	Kim Lawgun - Democracy Advisor
Authoriser	Adam Milina - Relationship Manager - Albert-Eden & Ōrākei Local Boards

Background

The Proposal

Identifying occupants

Agreement to lease and community lease

Lease

Management of the facility

Road Safety and Speed Management Program

Quarterly report on Auckland Transport projects and activities

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

Responses to resolution

Auckland Transport consultations

Traffic Control Committee resolutions

Key highlights for quarter four

Overall performance against the Ōrākei Local Board 2017/18 work programme

Table 1: End of year Local Board Work Programmes Activity Status

Key activity achievements from the 2017/2018 work programme

Overview of work programme achievement by department

Arts, Community and Events work programme

Parks, Sport and Recreation work programme

Libraries and Information work programme

Community Facilities: Build Maintain Renew work programme

Community Leases work programme

Infrastructure and Environment Services work programme

Local Plans and Places work programme

Local Economic Development work programme

Deferred activities

Financial performance

Key performance indicators

Portfolio Management

Properties managed in the Ōrākei Local Board Area

Business interests

Portfolio strategy

Optimisation

Portfolio review and rationalisation

Overview

Performance

Process

Under review

Acquisitions and Disposals

Acquisitions

Disposals

Development

Highlights

Transform locations

Unlock locations

Portfolio Lead: Transport

Local Board Chairs Forum

Meadowbank Train Station bus to train connections

Scheduled times at Meadowbank Station

Route 75 Capacity concerns

Idling Buses

Mission Bay Parking Consultation

Problem Intersections

Activities: 9th July – 4th August 2018

Date Activities

Portfolio Lead: Resource Consenting and Regulatory

Resource Consenting and Regulatory

Remuera Residents Association

Activities

Arts

Heritage

Resource Consenting and Regulatory

Reports in Progress

Environment

Transport

Economic Development

Ōrākei Local Board Business Awards update

Mission Bay Business Association

Remuera Business Association

St Heliers Business Assocation

Community

Remuera Clonbern Road Carpark

Waiatarua Planting Day

Date Activities

Community (and Youth)

Date

Activities

Activities: 9^th July – 4^th August 2018