I hereby give notice that an ordinary meeting of the Ōrākei Local Board will be held on:




Meeting Room:



Thursday, 16 August 2018


St Chads Church and Community Centre
38 St Johns Road


Ōrākei Local Board









Kit Parkinson


Deputy Chairperson

Carmel Claridge



Troy Churton



Colin Davis, JP



Toni Millar, QSM, JP



Ros Rundle



David Wong, JP



(Quorum 4 members)




Kim  Lawgun

Democracy Advisor


12 August 2018


Contact Telephone: 021 302 163

Email: kim.lawgun@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz




Ōrākei Local Board

16 August 2018



ITEM   TABLE OF CONTENTS                                                                                         PAGE


17        Project Streetscapes                                                                                                     5 



Ōrākei Local Board

16 August 2018



Project Streetscapes


File No.: CP2018/14595




Te take mō te pūrongo / Purpose of the report

1.       To seek feedback on Auckland Transport (AT) and Waste Solutions (WS) streetscape services in the Ōrākei Local Board area. Streetscape services include: 

·   mowing and weed management of berms in urban and rural areas

·   town centre cleaning and loose litter collection, including emptying litter bins.

Whakarāpopototanga matua / Executive summary

2.       Streetscapes services are being transferred from Auckland Transport and Waste Solutions to Community Facilities’ Full Facilities suppliers. Streetscape services include mowing and weeding of berms, town centre cleaning and loose litter collection.

3.       Community Facilities are seeking feedback from local boards on key local issues or priority areas with streetscape services in their local board area.

4.       Where there are known issues, region wide trends can be identified. A strategy will then be developed to see how the assets/services can be brought to an acceptable standard before being transferred to Community Facilities in 2019.


Ngā tūtohunga / Recommendation

That the Ōrākei Local Board:

a)      identify their top ten local issues with Auckland Transport or Waste Solutions streetscape services in the Ōrākei Local Board area.


Horopaki / Context

5.       Auckland Transport and Waste Solutions have been managing streetscape services since amalgamation under contracts awarded in 2011/2012.

6.       Through Project 17 Full Facilities contracts were granted, which include services such as maintenance of local parks, buildings and open spaces. To ensure integration of services and to deliver value, the streetscape services are to be included in the Full Facilities contracts.

Tātaritanga me ngā tohutohu / Analysis and advice

7.       The Streetscapes project has been set up to ensure the successful transfer of streetscape services from Auckland Transport and Waste Solutions to the Community Facilities’ Full Facilities suppliers. The streetscape services and when they will be transferred are listed in the table below:





All urban and rural berm mowing and weed management

Auckland Transport

Community Facilities

1 April 2019

‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying

Auckland Transport and Waste Solutions

Community Facilities

1 July 2019


8.       When the streetscape services are transferred to Community Facilities, the Full Facilities suppliers will be expected to ensure that high levels of services are provided on assets that are of a good condition. The Full Facilities suppliers will need to meet stringent performance indicators.

9.       For assets that are not in a good condition, Auckland Transport should upgrade the asset before it is transferred. An approach to address these assets, including how to bring them up to standard, will be discussed between Community Facilities and Auckland Transport. Local boards are being asked for their top ten issues with current streetscape services to inform these discussions. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

10.     Streetscape services are important locally as they impact on the cleanliness and tidiness of town centres and related areas. Local board views are being sought through this report to ensure that streetscape services are of a high standard. 

11.     The town centres are aligned to the Unitary Plan and while they cannot be further extended, feedback on minimising the borders can be offered

12.     The town centre cleaning services, which are currently in the Full Facilities contract to be implemented 1 July 2019, have been increased.  No further feedback on this is required from local boards.

13.     Vegetation control, berm mowing, edging and weeding are included in the Full Facilities contracts to be implemented 1 April 2019.  No further feedback on this item is required from local boards at this time.

Tauākī whakaaweawe Māori / Māori impact statement

14.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

15.     Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with Auckland Council to achieve better outcomes with Māori and for Auckland.

Ngā ritenga ā-pūtea / Financial implications

16.     There is a strong likelihood that due to the improved Streetscape service standards, the current budgets being transferred from Auckland Transport to Community Facilities will not be sufficient.

17.     Through negotiations with the Full Facilities suppliers, Community Facilities will strive to ensure that the new Streetscape services are within a suitable range of the current budgets. If additional funding is required, the Financial and Performance Committee will be advised and extra financial support will be requested.

Ngā raru tūpono / Risks

18.     The delivery of streetscape services could be impacted if the Full Facilities suppliers take over Auckland Transport contracts which have issues which have not been identified before the transition period. This could mean that the Full Facilities suppliers could spend more time on addressing the problem areas, instead of delivering the new service specifications.

19.     To mitigate this risk, local boards are being requested to provide input to known, problematic areas and / or streetscape services currently provided by Auckland Transport and / or loose litter collection.

Ngā koringa ā-muri / Next steps

20.     Following input from local boards, negotiations with suppliers will take place in August /September 2018.  Final decisions will be made by the Strategic Procurement and the Finance and Performance Committees in October 2018.

21.     The local board engagement and input on the weed management methodologies and on the standardised levels of services will take place October / November 2018.


Ngā tāpirihanga / Attachments

There are no attachments for this report.     

Ngā kaihaina / Signatories


Cherie Veza - Stakeholder Advisor


Kim O’Neill - Head of Stakeholder and Land Advisory

Louise Mason - GM Local Board Services

Adam Milina - Relationship Manager - Albert-Eden & Orakei Local Boards