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Ōrākei
Local Board
16 August 2018
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Project
Streetscapes
File No.: CP2018/14595
Te take mō te pūrongo / Purpose of the report
1. To
seek feedback on Auckland Transport (AT) and Waste Solutions (WS) streetscape
services in the Ōrākei Local Board area. Streetscape services
include:
· mowing
and weed management of berms in urban and rural areas
· town
centre cleaning and loose litter collection, including emptying litter bins.
Whakarāpopototanga matua / Executive summary
2. Streetscapes
services are being transferred from Auckland Transport and Waste Solutions to
Community Facilities’ Full Facilities suppliers. Streetscape services
include mowing and weeding of berms, town centre cleaning and loose litter
collection.
3. Community
Facilities are seeking feedback from local boards on key local issues or
priority areas with streetscape services in their local board area.
4. Where
there are known issues, region wide trends can be identified. A strategy will
then be developed to see how the assets/services can be brought to an
acceptable standard before being transferred to Community Facilities in 2019.
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Ngā tūtohunga / Recommendation
That the Ōrākei
Local Board:
a) identify
their top ten local issues with Auckland Transport or Waste Solutions
streetscape services in the Ōrākei Local Board area.
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Horopaki / Context
5. Auckland
Transport and Waste Solutions have been managing streetscape services since
amalgamation under contracts awarded in 2011/2012.
6. Through
Project 17 Full Facilities contracts were granted, which include services such
as maintenance of local parks, buildings and open spaces. To ensure integration
of services and to deliver value, the streetscape services are to be included
in the Full Facilities contracts.
Tātaritanga me ngā tohutohu / Analysis and advice
7. The
Streetscapes project has been set up to ensure the successful transfer of
streetscape services from Auckland Transport and Waste Solutions to the
Community Facilities’ Full Facilities suppliers. The streetscape services
and when they will be transferred are listed in the table below:
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What
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From
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To
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When
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All urban and rural berm mowing and weed
management
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Auckland Transport
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Community Facilities
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1 April 2019
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‘Streetscapes’ – town
centre cleaning and loose litter collection, bin emptying
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Auckland Transport and Waste Solutions
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Community Facilities
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1 July 2019
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8. When
the streetscape services are transferred to Community Facilities, the Full
Facilities suppliers will be expected to ensure that high levels of services
are provided on assets that are of a good condition. The Full Facilities
suppliers will need to meet stringent performance indicators.
9. For
assets that are not in a good condition, Auckland Transport should upgrade the
asset before it is transferred. An approach to address these assets, including
how to bring them up to standard, will be discussed between Community
Facilities and Auckland Transport. Local boards are being asked for their top
ten issues with current streetscape services to inform these discussions.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
10. Streetscape
services are important locally as they impact on the cleanliness and tidiness
of town centres and related areas. Local board views are being sought through
this report to ensure that streetscape services are of a high standard.
11. The town
centres are aligned to the Unitary Plan and while they cannot be further
extended, feedback on minimising the borders can be offered
12. The town
centre cleaning services, which are currently in the Full Facilities contract
to be implemented 1 July 2019, have been increased. No further feedback
on this is required from local boards.
13. Vegetation
control, berm mowing, edging and weeding are included in the Full Facilities
contracts to be implemented 1 April 2019. No further feedback on this item
is required from local boards at this time.
Tauākī whakaaweawe Māori / Māori impact
statement
14. Auckland
Council is committed to meeting its responsibilities under Te Tiriti o
Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.
15. Māori
responsiveness requires the collective effort of everyone. Under the new
contracts, suppliers will work collaboratively with Auckland Council to achieve
better outcomes with Māori and for Auckland.
Ngā ritenga ā-pūtea / Financial implications
16. There is a
strong likelihood that due to the improved Streetscape service standards, the
current budgets being transferred from Auckland Transport to Community
Facilities will not be sufficient.
17. Through
negotiations with the Full Facilities suppliers, Community Facilities will
strive to ensure that the new Streetscape services are within a suitable range
of the current budgets. If additional funding is required, the Financial and
Performance Committee will be advised and extra financial support will be
requested.
Ngā raru tūpono / Risks
18. The delivery
of streetscape services could be impacted if the Full Facilities suppliers take
over Auckland Transport contracts which have issues which have not been
identified before the transition period. This could mean that the Full
Facilities suppliers could spend more time on addressing the problem areas,
instead of delivering the new service specifications.
19. To mitigate
this risk, local boards are being requested to provide input to known,
problematic areas and / or streetscape services currently provided by Auckland
Transport and / or loose litter collection.
Ngā koringa ā-muri / Next steps
20. Following
input from local boards, negotiations with suppliers will take place in August
/September 2018. Final decisions will be made by the Strategic
Procurement and the Finance and Performance Committees in October 2018.
21. The local
board engagement and input on the weed management methodologies and on the
standardised levels of services will take place October / November 2018.
Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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Cherie Veza - Stakeholder Advisor
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Authorisers
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Kim O’Neill - Head of Stakeholder and Land
Advisory
Louise Mason - GM Local Board Services
Adam Milina - Relationship Manager - Albert-Eden &
Orakei Local Boards
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