Agenda of Puketāpapa Local Board

No.	Title	Page
a ⇩	Notice of Motion (Puketāpapa Local Board view on NZTA consultation on, amongst other things, parking on road verges (berms)	11

No.	Title	Page
a ⇩	Notice of Motion - Julie Fairey - Support for Auckland Council to become a City for CEDAW	15

No.	Title	Page
a ⇩	Chair Harry Doig's report, 11 June to 31 July 2018	29

No.	Title	Page
a ⇩	Anne-Marie Coury's report, 1 July - 31 July 2018	33
b ⇩	Julie Fairey's report, 5 July - 31 July 2018	35
c ⇩	Shail Kaushal's report, 7 July to 1 August 2018	39
d ⇩	David Holm's report, 8 July - 2 August 2018	41
e ⇩	Ella Kumar's report, 1 July - 31 July 2018	43

Puketāpapa Local Board

16 August 2018

New community lease to The Scout Association of New Zealand, 660 Mt Albert Road, Mt Roskill

File No.: CP2018/13698

Te take mō te pūrongo / Purpose of the report

1. To grant a new community lease to The Scout Association of New Zealand located on Mt Albert Reserve, 660 Mt Albert Road, Mt Roskill.

Whakarāpopototanga matua / Executive summary

2. The Scout Association of New Zealand (Royal Oak Branch) has a community lease with the former Mount Roskill Borough Council commencing 1 July 1987 for a term of 21 years to 30 June 2008. The lease contains one 10 year right of renewal to 30 June 2018. The lease has fully expired and is currently rolling over on a month by month basis. The club owns the building and improvements.

3. The Scout Association of New Zealand has indicated to council that it wishes to continue its use of the reserve.

4. As specified in the Auckland Council Community Occupancy Guidelines 2012, groups that own their own building have an automatic right to re-apply at the end of their occupancy term without the need for public notification.

5. Engagement with iwi identified as having mana whenua interests in the land has been undertaken. Their views requested the Puketapāpa Local Board consider granting a shorter term of lease to the scouts due to anticipated treaty settlements.

6. Auckand Council acknowledges and supports the views of mana whenua. This report recommends the Puketapāpa Local Board grant a new community lease to The Scout Association of New Zealand for a term of five years. A renewal term of five years will be considered after engagement with mana whenua.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) grant a new community lease to The Scout Association of New Zealand, located on part of Mt Albert Reserve described as Lot 5 DP 29288 being 1,831 m² (Attachment A) subject to the following terms and conditions:

i) term – five years commencing 16 August 2018 with a renewal term of five years to be considered after further engagement with mana whenua closer to the expiry date;

ii) rent - $1.00 plus GST per annum if requested;

iii) approve The Scout Association of New Zealand Community Outcomes Plan be attached to the lease document (Attachment B);

iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki / Context

Mt Albert Reserve

7. That part of Mt Albert Reserve where The Scout Association of New Zealand (Royal Oak Branch) is located is described as Lot 5 DP 29288. Lot 5 is held by the Crown through the Department of Conservation and vested in Auckland Council, in trust, as a classified local purpose (community buildings) reserve.

The Scout Association of New Zealand

8. The Scout Association of New Zealand was registered as an incorporated society on 25 July 1966 and registered as a charitable entity under the Charities Act 2005 on 4 July 2007.

9. The objectives of the scouts are to encourage the physical, mental, social and spiritual development of young people.

10. Scouts contribute to the education of young people through a value system based on the scout promise to help build a better community where people are self-fulfilled as individuals and play a constructive part in society.

11. Scout programmes compliment learning at primary, secondary, tertiary levels and in the workplace and provide young people with access to the highest quality training and leadership opportunities.

Royal Oak Branch

12. The Scout Association of New Zealand (Royal Oak Branch) has a community lease with the former Mount Roskill Borough Council for a total term of 31 years and reached final expiry on 30 June 2018. The lease is currently rolling over on a month by month basis. The club owns the building and improvements.

13. Membership at the Royal Oak branch of scouts is thriving at 105. Each section below has its own balanced programme of activities, badges and awards.

Keas	25
Cubs	32
Scouts	19
Venturers	11
Leaders	18
Total	105

14. A site visit was undertaken on 21 February 2018 and established that the premises are being well managed and maintained.

15. The scouts have recently renovated the toilets and kitchen to make the hall more attractive for use by other community groups and the facility is well utilised by a Tai Chi group, Learn and Play, Guides and Brownies weekend camps and New Zealand Badgers Club.

Tātaritanga me ngā tohutohu / Analysis and advice

16. Groups that own their own building have an automatic right to re-apply at the end of their occupancy term without the need for public notification as specified in the Auckland Council Community Occupancy Guidelines 2012.

17. A community outcomes plan has been negotiated with the scouts that identifies the benefits the group will provide to the community. This will be attached as a schedule to the lease document.

18. The scouts are financially viable and audited accounts show proper accounting records have been kept.

19. This report recommends the Puketapāpa Local Board grant a new community lease to The Scout Association of New Zealand to align with the views of mana whenua. The term of lease will be five years with a further renewal term of five years to be considered after engagement with mana whenua.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

20. The proposed new community lease was workshopped on 8 March 2018 with the Puketapāpa Local Board. The board gave informal support for a new community lease to the scouts for a term of 10 years with one 10 year right of renewal.

21. On 7 June 2018 a further workshop was held with the board to discuss the iwi engagement feedback from the mana whenua forum held 30 May 2018.

22. The board has indicated it supports the views of mana whenua for a shorter term of lease

23. The recommendations within this report and the scouts activities support the Puketapāpa Local Board 2017 outcome of ‘connected communities with a sense of belonging’.

Tauākī whakaaweawe Māori / Māori impact statement

24. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

25. On Wednesday 30 May 2018 council officers attended the Parks and Recreation Central/South Mana Whenua Forum to engage on the proposed lease to the scouts. Mana whenua requested the Puketapāpa Local Board consider granting a shorter term of lease to the scouts due to anticipated treaty settlements.

26. On 15 June 2018 engagement via email was undertaken with the 13 mana whenua who have an interest in land in the Puketapāpa Local Board area. There were two responses received with no further concerns raised regarding the proposal.

27. There are no changes in use or operational activities being conducted on the land.

Ngā ritenga ā-pūtea / Financial implications

28. There are no financial implications associated with the granting of a new community lease.

Ngā raru tūpono / Risks

29. If a new community lease is not granted to the scouts the lease will continue to roll over on a month by month basis. This will inhibit the scouts ability to:

- apply for funding due to having no security of tenure

- renovate and upgrade the building

- develop programmes.

Ngā koringa ā-muri / Next steps

30. Subject to the grant of a new community lease, staff will work with the scouts to finalise the community lease arrangement.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A – Site Map for The Scout Association of New Zealand	49
b ⇩	Attachment B - Community Outcomes Plan for The Scout Association of New Zealand	51

Ngā kaihaina / Signatories

Authors

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

16 August 2018

New community lease to The Scout Association of New Zealand, 1325 Dominion Road, Mt Roskill

File No.: CP2018/13701

Te take mō te pūrongo / Purpose of the report

1. To grant a new community lease to The Scout Association of New Zealand located on Bob Bodt Reserve, 1325 Dominion Road, Mt Roskill.

Whakarāpopototanga matua / Executive summary

2. The Scout Association of New Zealand (Waikowhai Branch) has a community lease with the former Mount Roskill Borough Council commencing 1 July 1987 for a term of 21 years to 30 June 2008. The lease contains one 10 year right of renewal to 30 June 2018. The lease has fully expired and is currently rolling over on a month by month basis. The club owns the building and improvements.

3. The Scout Association of New Zealand has indicated to the council that it wishes to continue its use of the reserve.

6. Auckland Council acknowledges and supports the views of mana whenua. This report recommend the Puketapāpa Local Board grant a new community lease to The Scout Association of New Zealand for a term of five years. A renewal term of five years will be considered after engagement with mana whenua.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) grant a new community lease to The Scout Association of New Zealand, located on part of Bob Bodt Reserve described as Lot 15 DP 17659 being 182 m² (Attachment A) subject to the following terms and conditions:

i) term – five years commencing 16 August 2018 with a renewal term of five years to be considered after further engagement with mana whenua closer to the expiry date;

ii) rent - $1.00 plus GST per annum if requested;

iii) approve The Scout Association of New Zealand Community Outcomes Plan be attached to the lease document (Attachment B);

iv) all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

Horopaki / Context

7. That part of Bob Bodt Reserve where The Scout Association of New Zealand (Waikowhai Branch) is located and described as Lot 15 DP 17659. Lot 15 is held by the Crown through the Department of Conservation and vested in Auckland Council, in trust, as a classified local purpose (community buildings) reserve.

The Scout Association of New Zealand

8. The Scout Association of New Zealand were registered as an incorporated society on 25 July 1966 and registered as a charitable entity under the Charities Act 2005 on 4 July 2007.

9. The objectives of the scouts are to encourage the physical, mental, social and spiritual development of young people.

11. Scouts programmes compliment learning at primary, secondary, tertiary levels and in the workplace and provide young people with access to the highest quality training and leadership opportunities.

Waikowhai Branch

12. The Scout Association of New Zealand (Waikowhai Branch) has a community lease with the former Mount Roskill Borough Council for a total term of 31 years and reached final expiry on 30 June 2018. The lease is currently rolling over on a month by month basis. The club owns the building and improvements.

13. Over the years the Waikowhai branch of scouts membership has fluctuated. Membership is currently 27.

Cubs	14
Scouts	6
Venturers	7
Total	27

14. The scouts are currently developing initiatives to increase its membership and make better use of its facility. These initiatives will be outlined in the community outcomes plan.

15. A site visit was undertaken on 21 February 2018 and established that the premises are being well managed and maintained.

Tātaritanga me ngā tohutohu / Analysis and advice

17. A community outcomes plan has been negotiated with the scouts that identifies the benefits the group will provide to the community. This will be attached as a schedule to the lease document.

18. This report recommends the Puketapāpa Local Board grant a new community lease to The Scout Association of New Zealand to align with the views of mana whenua. The term of lease will be five years with a further renewal term of five years to be considered after engagement with mana whenua.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19. The proposed new community lease was workshopped on 8 March 2018 and 12 April 2018. The board gave informal support for a new community lease to the scouts for a term of five years with one five year right of renewal due to low membership numbers.

20. On 7 June 2018 a further workshop was held with the board to discuss the iwi engagement feedback from the mana whenua forum held 30 May 2018.

21. The board has indicated it supports the views of mana whenua for a shorter term of lease.

22. The recommendations within this report and the socuts activities support the Puketapāpa Local Board 2017 outcome of ‘connected communities with a sense of belonging’

Tauākī whakaaweawe Māori / Māori impact statement

23. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents, the Auckland Plan, the Long-term Plan 2012-2022, the Unitary Plan and Local Board Plans.

24. On Wednesday 30 May 2018 council officers attended the Parks and Recreation Central/South Mana Whenua Forum to engage on the proposed lease to the scouts. Mana whenua requested the Puketapāpa Local Board consider granting a shorter term of lease to the scouts due to anticipated treaty settlements.

25. On 15 June 2018 engagement via email was undertaken with the 13 mana whenua who have an interest in land in the Puketapāpa Local Board area . There were two responses received with no further concerns raised regarding the proposal.

26. There are no changes in use or operational activities being conducted on the land.

Ngā ritenga ā-pūtea / Financial implications

27. There are no financial implications associated with the granting of a new community lease.

Ngā raru tūpono / Risks

28. If a new community lease is not granted to the scouts the lease will continue to roll over on a month by month basis. This will inhibit the scouts ability to:

- apply for funding due to having no security of tenure

- renovate and upgrade the building

- develop programmes.

Ngā koringa ā-muri / Next steps

29. Subject to the grant of a new community lease, staff will work with the scouts to finalise the community lease arrangement.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Attachment A – Site Map for The Scout Association of New Zealand	57
b ⇩	Attachment B - Community Outcomes Plan for The Scout Association of New Zealand	59

Ngā kaihaina / Signatories

Authors

Michelle Knudsen - Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

16 August 2018

Quarter Four and Year End Performance Report: Puketāpapa Local Board

File No.: CP2018/14426

Te take mō te pūrongo / Purpose of the report

1. To provide the Puketāpapa Local Board with an integrated report for quarter four, 1 April to 30 June, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for the Puketāpapa Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. Within the agreed work programme, 69 per cent of the activities were delivered, including multi-year projects that have progressed as expected. 25 activities were undelivered, cancelled, put on hold or deferred and 10 others have not progressed as expected during 2017/2018.

4. Key highlights for quarter four include:

· launch of the Low Carbon Network

· adoption of the Arthur Faulkner and Freeland Reserve concept plans

· Relocation of the local board office to the restored building at 560 Mt Albert Road, Three Kings

· Participation by 190 children from local schools in a programme to increase their understanding of nga-aro (Māori play).

5. Key activity achievements from the 2017/2018 work programme include:

· Development towards design guidelines for the implementation of the tohu of Te Auaunga/Oakley Creek

· Progress towards concept plans for War Memorial Park and Waikōwhai Park. Along with the prioritisation of walkway route improvements along the Waikōwhai Coast

· Establishment of an inaugural Puketāpapa Youth Board

· Progress towards the streetscape improvements within Mt Roskill Village

6. Key activities not delivered or not progressed as expected include:

· Events Capacity Building: Non-delivery of two community workshops aimed at supporting capacity and capability in event planning and delivery. Council’s Event Unit has offered to deliver one of these community events at no extra cost to the local board in the 2018/2019 financial year, and/or to discuss this non-delivery with the board in a future board workshop.

· Keith Hay Park – renew and improve Noton Road carpark: This multiyear activity has progressed slower than expected. Further funds are required to deliver the initial scope of this work. A separate agenda item is expected on this August agenda to provide further details on this delay (the title of that agenda item was unknown at the submission this report).

· Fearon Park/Harold Long Reserve – linkage improvements: Stage two of this multiyear activity has progressed slower than expected due to the discovery of asbestos. However, it is expected that stage two will be completed by the end of November 2018.

7. The 2017/2018 financial performance report is attached. There are some points for the board to note:

· For the twelve months ended on 30 June 2018, Puketāpapa Local Board capital investment was $2.7 million and net operational cost of service was $8.5 million

· Operating expenditure during this period was $9 million, an overspend of $462,000 over the revised budget, mainly due to higher costs than planned in maintenance contracts

· Operating revenue is 6 per cent above budget as a result of increased community facility hire

· Capital expenditure is 26 per cent under budget. The main drivers were: change of scope on the current project for streetscape improvements at Mt Roskill/Dominion Road, sports field improvements and locally driven initiatives (LDI) capital projects.

8. Performance measure results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as the results are included as a separate agenda item entitled “Draft Annual Report 2017/2018 – Puketāpapa Local Board”.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

The Puketāpapa Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 15 June 2017

Resolution: PKTPP/2017/108

· Parks, Sport and Recreation; approved on 18 May 2017

Resolution: PKTPP/2017/78

· Libraries and Information; approved on 8 June 2017

Resolution: PKTPP/2017/91

· Community Facilities: Build Maintain Renew; approved on 8 June 2017

Resolution: PKTPP/2017/90

· Community Leases; approved on 8 June 2017

Resolution: PKTPP/2017/90

· Infrastructure and Environmental Services; approved on 18 May 2017

Resolution: PKTPP/2017/77

· Local Economic Development; approved on 8 June 2017

Resolution: PKTPP/2017/92

Tātaritanga me ngā tohutohu / Analysis and adviceKey highlights for quarter four

9. The Puketapapa Low Carbon Network was launched on 18 April 2018 after the board adopted the Puketāpapa Low Carbon Action Plan in December 2018. This network is a recommended action within the plan and will contribute towards the local board goal of treasuring and enhancing the natural environment – an outcome of the Puketāpapa Local Board Plan 2017. The network is community-led and the interests of participants will determine the direction of the network and the priority areas they focus on.

10. After multiple workshops and engagement with the community and key stakeholders, the board adopted concept plans for Arthur Faulkner Reserve and Freeland Reserve at their May 2018 business meeting. These concept plans will inform/support future capital investment in these reserves.

11. The board moved back into the restored building at 560 Mt Albert Road, Three Kings on 30 April 2018 following a dawn blessing. The board advocated for the restoration of this building and is enjoying the refurbished space. It was originally opened in 1957 as the Mount Roskill Municipal Chambers and was the home of the Mount Roskill Borough Council for many years. An open day will be held in October 2018 for community members who would like to visit this restored facility.

12. Engagement with local schools allowed for the participation of 190 children in a programme to increase their understanding of nga-aro (Māori play). Six hupara (artefacts) were created by the children and will be installed alongside natural play environments within Te Auaunga: Walmsley and Underwood Reserves Project. This project is expected to be completed within the 2018/2019 financial year.

Overall performance against the Puketāpapa Local Board 2017/18 work programme

13. The snapshot (attachment A), shows overall performance against the Puketāpapa Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (attachment B).

14. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

15. Within the agreed work programme, 69 per cent of the activities have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. 25 activities were undelivered, cancelled, put on hold or deferred. 10 multi-year activities were not progressed as expected.

Table 1: End of year Local Board Work Programmes Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On Hold, Deferred	Cancelled*	Not delivered	Activity Status (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	2	1	1	-	26	-	87%
PSR	-	-	-	1	4	1	83%
Libraries	-	-	-	-	10	-	100%
CF	11	2	-	7	14	10	55%
Leases	6	-	-	1	6	-	46%
I&ES	2	-	-	1	4	-	57%
ATEED	-	-	-	-	2	-	100%
TOTAL	21	3	1	10	66	11	69%

*Note: During the delivery of the work programmes some activities have been combined together for efficiency of delivery. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly update (attachment B). The remaining of the combined activities are identified as cancelled with an amber RAG status to differentiate from other cancelled activities and are not included in the overall delivery performance figures or the snapshot (attachment A).

Key activity achievements from the 2017/2018 work programme

16. The key achievements in the delivery of the local board work programmes for 2017/2018 include:

· Significant progress towards the development of concept plans for War Memorial Park and Waikōwhai Park. Along with the prioritisation of walkway route improvements along the Waikōwhai Coast. This work will allow for future investment in improved wellbeing, connected communities, vibrant and popular parks, and a treasured and enhanced natural environment – all outcomes within the Puketāpapa Local Board Plan 2017. It is anticipated that this work will be formally adopted in the first quarter of the 2018/2019 financial year.

· Negotiations with Auckland Transport, Infrastructure and Environmental Services and the Chief Planning Office to work towards the revitalisation of Mt Roskill Village. This amenity work is expected to be undertaken alongside Auckland Transport streetscape work in October – December 2018. This contributes to the objective within the Puketāpapa Local Board Plan 2017 of “lively town centres that are accessible, attractive and safe”. The draft design for these streetscape improvements can be found in the separate agenda item within the August agenda, entitled “Mount Roskill streetscape improvements”.

· Establishment of an inaugural Puketāpapa Youth Board. The youth board was officially welcomed by the local board on 17 May 2018. The youth board is currently supported by a YMCA contracted facilitator and has 10 members. Its scope of work includes an annual youth summit and youth awards event.

· Development of design guidelines for the implementation of the tohu of Te Auaunga through collaboration with mana whenua, neighboring local boards and other stakeholders. This tohu was adopted by the Puketāpapa, Albert-Eden and Whau Local Boards in May 2017. Progress towards physical application of the tohu in the 2017/2018 financial year included a hui in February 2018 and a tour of the awa in April 2018. The finalised design guidelines will support future capital investment along Te Auaunga.

Overview of work programme achievement by department

Arts, Community and Events work programme

17. The percentage of Arts, Community and Events work programme activities delivered is 87 per cent. There are four activities that are Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed (Red RAG status) are discussed in Table 2 below. Where applicable, the allocated amount of Locally Driven Initiatives (LDI) funds is noted alongside the activity name.

Table 2: Arts, Community and Events - red & amber activities

Activity name (and LDI funds allocated)	RAG status	Activity status	Explanation and mitigation
Auckland Council – JWAT Joint Liaison Board Relationship Monitoring	Red	On Hold	The relationship agreement has been delayed due to discussions around the scope of the lease agreement. Further information on the progress of this activity is expected in the first quarter of the 2018/2019 financial year.
The Whare feasibility study ($20,000)	Red	Cancelled	This activity has been cancelled as the Community Facilities department undertook a feasibility study as part of a business case study. The board resolved to carry this budget forward in May 2018. Resolution: PKTPP/2018/60.
JWAT Joint Liaison Board Relationship Agreement ($5,000)	Red	On Hold	Conditions regarding the new lease agreement for James Wallace Arts Trust has yet to be established, therefore the relationship agreement cannot be completed. The board resolved to carry this budget forward in May 2018. Resolution: PKTPP/2018/60. Further information on the progress of this activity is expected in the first quarter of the 2018/2019 financial year.
Events Capacity Building ($7,000)	Red	Not delivered	The events team was unable to deliver two community capacity building workshops. This is due to changes in contractor availability and time constraints. Suggested next steps include delivering one workshop in the 2018/2019 financial year at no additional cost to the board and/or future workshop discussions as required.

Parks, Sport and Recreation work programme

18. The percentage of Parks, Sport and Recreation work programme activities delivered is 83 per cent. There are no activities that are Red / ‘Not delivered’ and one activity that is Amber/ ‘In progress’ (multi-year project that has not progressed as expected). The activity that was not progressed as expected (Amber RAG status) is discussed in Table 3 below. The allocated amount of Locally Driven Initiatives (LDI) funds is noted alongside the activity name.

Table 3: Parks, Sport and Recreation - red & amber activities

Activity name

(and LDI funds allocated)

RAG status

Activity status

Explanation and mitigation

Creating a Māori identity ($10,000)

Amber

In progress

Progress on this activity has been slower than expected. A more detailed update will be provided in the separate agenda item within the September agenda, entitled “Māori naming of parks and facilities in the Puketāpapa area”.

19. The percentage of Libraries and Information work programme activities delivered is 100 per cent.

Community Facilities: Build Maintain Renew work programme

20. The percentage of Community Facilities: Build Maintain Renew work programme activities delivered is 55 per cent. There are 13 activities that are Red / ‘Not delivered’ and seven activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed or progressed as expected (Red and Amber RAG status) are discussed in Table 4 below. Where applicable, the allocated amount of Locally Driven Initiatives (LDI) funds is noted alongside the activity name.

Table 4: Community Facilities: Build Maintain Renew - red & amber activities

Activity name (and LDI funds allocated)	RAG status	Activity status	Explanation and mitigation
Roskill Youth Zone – replace washdown tank	Red	Deferred	The replacement of this washdown tank occurred in July 2018. This activity was therefore deferred from the 2017/2018 financial year.
Pah Homestead – reseal four carparks	Red	Cancelled	The local board was advised in quarter three that this activity should be cancelled until other work on the park’s roading corridor is scheduled.
Monte Cecilia Park – restore historic Whare	Red	On Hold	The James Wallace Arts Trust is undertaking a review of their operational business plan for the Whare prior to committing to a lease and the restoration of the building. The project has been placed on hold until the Trust has completed their review and confirmed how they wish to proceed.
Install new signage	Red	Deferred	Progress slower than expected has led to this deferral with subsequent delivery of this signage in July 2018.
Arthur Faulkner – renew tennis courts ($40,000)	Red	On Hold	This activity was placed on hold until the concept plan for Arthur Faulkner Reserve was finalized and adopted late in the financial year. This will now be progressed through detailed design and delivery. Updates will be brought back to the board for approval.
Freeland Reserve – install paths ($188,450)	Red	Cancelled	This project was cancelled due to intense housing development in the area and an interest in this reserve for storm water detention in high rainfall events by Healthy Waters. Funds were reallocated to the construction of a toilet in Walmsley Park in November 2017. Resolution: PKTPP/2017/201.
Lynfield Cove Reserve – renew tracks	Red	Deferred	This delay is due to higher renewal costs/quotations than anticipated. NOTE: this activity was listed as an LDI: Capital expenditure (Capex) project in past quarters. However, the Community Facilities department have confirmed that funding for this activity will be found through a renewal budget rather than through LDI: Capex.
Te Auaunga Awa Placemaking ($30,000)	Red	Deferred	This activity has been deferred while the board and mana whenua discuss and agree on an implementation strategy for the application of the tohu of Te Auaunga along the awa. This strategy was agreed upon at a hui on 2 August 2018.
Small park improvements ($25,000)	Red	Deferred	Delivery of this activity was slower than expected. A separate agenda item is expected on this August/September agenda to provide further details on this deferral (the title of that agenda item was unknown at the submission this report).
Mt Roskill War Memorial – install lights on field 1	Red	Deferred	The delivery of this work has been carried forward and is anticipated to occur within the 2018/2019 financial year. A detailed design for this lighting has been proposed. Resource consent will be needed as the works will be within a floodplain. This activity was workshopped with the board on 14 June 2018.
Hillsborough Cemetery – renew road, path and structure	Red	Deferred	This activity was expected to be completed this year but has been deferred. Works are due to be completed in the first quarter of the 2018/2019 financial year.
Belfast Reserve – renew structure and furniture	Red	Deferred	This activity was expected to be completed this year but has been deferred. The Community Facilities department is currently determining what work should be undertaken through this renewal budget and what should be undertaken through the maintenance contract. Once this is established, work will progress.
Renew signage FY17	Red	Deferred	This activity was expected to be completed this year but has been deferred. This activity is dependent on the outcome of the Creating a Māori identity activity line.
Wesley Community Centre – replace operable wall and repaint throughout	Amber	In progress	This multiyear activity has progressed slower than expected. However, physical works are due to start late July 2018.
Pah Homestead – install HVAC system	Amber	In progress	This multiyear activity has progressed slower than expected. There is difficulty in delivering high quality air conditioning due to the type of activity within this heritage facility. An air-conditioning engineer is working on solving these issues.
Fearon Park – Harold Long Reserve – Linkage improvements	Amber	In progress	This multiyear activity was delayed due to the discovery of asbestos. This has now been addressed and work has resumed. Work is expected to be finished by November 2018.
Keith Hay Park development	Amber	In progress	The purpose of this fund is to allow for the installation of toilets and changing rooms by Three Kings Football Club. Delivery is dependent on a facilities partnership agreement which is yet to be finalised.
Three Kings Reserve – installation of sand carpet and light on field 1	Amber	In progress	This multiyear activity has progressed slower than expected. Lights are no longer a component of this work. Lighting will instead be installed at Keith Hay Park. Sand carpeting at this reserve will commence in December 2018. This activity was workshopped with the board on 14 June 2018.
Keith Hay Park – renew car park – Noton Road ($265,000)	Amber	In progress	This multiyear activity has progressed slower than expected. A separate agenda item is expected on this August agenda to provide further details on this delay (the title of that agenda item was unknown at the submission this report). NOTE: two other work programme lines are now reported on under this activity. 1. Keith Hay Park – install lighting (ID number 3423) 2. Richardson Road car park – develop shared path (ID number 3424)
Waikōwhai – install coastal boardwalk – stage 2	Amber	In progress	This multiyear activity has progressed slower than expected due to an extended resource consent process. An update was shared with the board on 26 June 2018. Based on an indicative timeline, this work is expected to commence February 2019, subject to a resource consent decision.

Community Leases work programme

21. The percentage of Community Leases work programme activities delivered is 46 per cent. There are six activities that are Red / ‘Not delivered’ and one activity that is Amber/ ‘In progress’ (multi-year project that has not progressed as expected). Activities that were not completed or progressed as expected (Red and Amber RAG status) are discussed on pages 26 and 27 of attachment B of this report.

Infrastructure and Environmental Services work programme

22. The percentage of Infrastructure and Environmental Services work programme activities delivered is 57 per cent. There are two activities that are Red / ‘Not delivered’ and one activity that is Amber/ ‘In progress’ (multi-year project that has not progressed as expected). Activities that were not completed or progressed as expected (Red and Amber RAG status) are discussed in Table 5 below. Where applicable, the allocated amount of Locally Driven Initiatives (LDI) funds is noted alongside the activity name.

Table 5: Infrastructure and Environment Services - red & amber activities

Activity name (and LDI funds allocated)	RAG status	Activity status	Explanation and mitigation
Healthy Rentals ($30,000)	Red	Deferred	$12,000 of this fund has been carried forward into the next financial year due to a lack of uptake by landlords. Resolution: PKTPP/2018/60. The board is considering recognising this programme as a multi-year activity due to the majority of uptake occurring within winter months which span financial years. An evaluation and report on the outcomes of this activity will be delivered to the board in October 2018.
Mount Roskill village revitalization ($25,000)	Red	Deferred	This budget has been allocated to support the Mount Roskill and Dominion Road streetscape improvements. This has been carried forward so that amenity work coincides with Auckland Transport’s work in the village in order to limit cost and public disturbance.
Mount Roskill and Dominion Road streetscape improvements	Amber	In progress	This budget has been carried forward to allow for amenity improvements to coincide with Auckland Transport’s construction in the village, scheduled to begin in October 2018 and be completed by the end of the 2018 calendar year.

Local Economic Development work programme

23. The percentage of Local Economic Development work programme activities delivered is 100 per cent.

Deferred activities

24. As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

· Whare restoration support - $25,000

· Creating a Māori identity - $7,000

· Mount Roskill Village revitalisation - $50,000

· Healthy Rentals - $12,000

25. Undelivered Capex funded activities will be brought to the board by Community Facilities as part of their annual Capex carry forward process.

Financial performance

26. Financial comments:

· Operating expenditure is $462,000 above budget. This is due to higher asset maintenance costs coming into the local board account’s offset by $117,000 of LDI budget carry forwards.

· Operating revenue is $32,000 over budget mainly due to greater utilisation of Wesley Community Centre and Fickling Convention Centre, offset by central sports field charges which are no longer applied.

· Overall capital spend of $2.7 million is below budget by $1 million. Major projects delivered include Fearon Park/Harold Long Reserve - linkage improvements, Cameron Pool Sauna upgrade and parks assets renewals across various sites in the local board area.

· The Puketapapa Local Board financial performance report can be found in attachment C of this report.

Key performance indicators

27. Performance measure results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in the Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

28. This report informs the Puketāpapa Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

Tauākī whakaaweawe Māori / Māori impact statement

29. The Puketāpapa Local Board is committed to strengthening and formalising its relationship with mana whenua and mataawaka. “Māori are recognised and affirmed as mana whenua” is an objective within the Puketāpapa Local Board Plan 2017

30. The board has been working with Ngāti Tamaoho to progress a relationship agreement. Six points of common interest have been identified: maunga, water (awa), harbour (and coastal margins), toi Māori, engagement, and housing. Subsequently, a relationship agreement was signed between the two parties on 26 July 2018 in Manukau

31. Design guidelines for the implementation of the tohu of Te Auaunga/Oakley Creek has been progressed through collaboration with mana whenua in a number of hui. This work has been undertaken in recognition of mana whenua as a key player in the restoration and protection of the awa.

32. The Walmsley and Underwood Reserves Community-led Te Auaunga placemaking project provided school children with an understanding of Nga-aro takaro (Māori play) and introduced them to the historic social norms of Māori society. 190 children participated in this project and created six hupara (Māori artefacts) from natural material that will be integrated into the reserves redevelopment and provide play opportunities for children.

33. In quarter four, the board participated in a dawn blessing of their new office and building at 560 Mt Albert Road, Three Kings.

34. The board is in on-going conversations with staff regarding the Māori naming of reserves project. The input and direction from mana whenua is a core element of this work.

Ngā ritenga ā-pūtea / Financial implications

35. This report is provided to enable the Puketāpapa Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Puketāpapa Local Board receiving this report.

Ngā raru tūpono / Risks

36. Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

37. The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Puketāpapa Work Programme Q4 Update - Attachment A	73
b ⇩	Puketāpapa Work Programme Q4 Snapshot Attachment B	107
c ⇩	Puketāpapa Financial Performance - June 2019 Attachment C	109

Ngā kaihaina / Signatories

Authors

Mary Hay - Local Board Advisor - Puketapapa

Ben Moimoi - Local Board Advisor - Puketapapa

Authorisers

Victoria Villaraza - Relationship Manager

Puketāpapa Local Board

16 August 2018

Project Streetscapes

File No.: CP2018/14522

Te take mō te pūrongo / Purpose of the report

1. To seek feedback on Auckland Transport (AT) and Waste Solutions (WS) streetscape services in the Puketāpapa local board area. Streetscape services include:

· mowing and weed management of berms in urban and rural areas

· town centre cleaning and loose litter collection, including emptying litter bins.

Whakarāpopototanga matua / Executive summary

2. Streetscapes services are being transferred from Auckland Transport and Waste Solutions to Community Facilities’ Full Facilities suppliers. Streetscape services include mowing and weeding of berms, town centre cleaning and loose litter collection.

3. Community Facilities are seeking feedback from local boards on key local issues or priority areas with streetscape services in their local board area.

4. Where there are known issues, region wide trends can be identified. A strategy will then be developed to see how the assets/services can be brought to an acceptable standard before being transferred to Community Facilities in 2019.

Ngā tūtohunga / Recommendation/s

That the Puketāpapa Local Board:

a) identify their top ten local issues with Auckland Transport or Waste Solution streetscape services in the Puketāpapa local board area. Streetscape services include:

i) mowing and weed management of berms in urban and rural areas

ii) town centre cleaning and loose litter collection, including emptying bins.

Horopaki / Context

5. Auckland Transport and Waste Solutions have been managing streetscape services since amalgamation under contracts awarded in 2011/12.

6. Through Project 17 Full Facilities contracts were granted, which include services such as maintenance of local parks, buildings and open spaces. To ensure integration of services and to deliver value, the streetscape services are to be included in the Full Facilities contracts.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The Streetscapes project has been set up to ensure the successful transfer of streetscape services from Auckland Transport and Waste Solutions to the Community Facilities’ Full Facilities suppliers. The streetscape services and when they will be transferred are listed in the table below:

What	From	To	When
All urban and rural berm mowing and weed management	Auckland Transport	Community Facilities	1 April 2019
‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying	Auckland Transport and Waste Solutions	Community Facilities	1 July 2019

8. When the streetscape services are transferred to Community Facilities, the Full Facilities suppliers will be expected to ensure that high levels of services are provided on assets that are of a good condition. The Full Facilities suppliers will need to meet stringent performance indicators.

9. For assets that are not in a good condition, Auckland Transport should upgrade the asset before it is transferred. An approach to address these assets, including how to bring them up to standard, will be discussed between Community Facilities and Auckland Transport. Local boards are being asked for their top ten issues with current streetscape services to inform these discussions.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

10. Streetscape services are important locally as they impact on the cleanliness and tidiness of town centres and related areas. Local board views are being sought through this report to ensure that streetscape services are of a high standard.

Tauākī whakaaweawe Māori / Māori impact statement

11. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

12. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with Auckland Council to achieve better outcomes with Māori and for Auckland.

Ngā ritenga ā-pūtea / Financial implications

13. There is a strong likelihood that due to the improved Streetscape service standards, the current budgets being transferred from Auckland Transport to Community Facilities will not be sufficient.

14. Through negotiations with the Full Facilities suppliers, Community Facilities will strive to ensure that the new Streetscape services are within a suitable range of the current budgets. If additional funding is required, the Financial and Performance Committee will be advised and extra financial support will be requested.

Ngā raru tūpono / Risks

15. The delivery of streetscape services could be impacted if the Full Facilities suppliers take over Auckland Transport contracts which have issues which have not been identified before the transition period. This could mean that the Full Facilities suppliers could spend more time on addressing the problem areas, instead of delivering the new service specifications.

16. To mitigate this risk, local boards are being requested to provide input to known, problematic areas and / or streetscape services currently provided by Auckland Transport and / or loose litter collection.

Ngā koringa ā-muri / Next steps

17. Following input from local boards, negotiations with suppliers will take place in August / September 2018. Final decisions will be made by the Strategic Procurement and the Finance and Performance Committees in October 2018.

18. The local board engagement and input on the weed management methodologies and on the standardised levels of services will take place October / November 2018.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Cherie Veza - Stakeholder Advisor

Authorisers

Kim O’Neill – Head of Stakeholder & Land Advisory

Louise Mason – GM Local Board Services

Victoria Villaraza - Relationship Manager

Chairperson	Harry Doig
Deputy Chairperson	Julie Fairey
Members	Anne-Marie Coury
	David Holm
	Shail Kaushal
	Ella Kumar, JP

Authors	Selina Powell - Democracy Advisor - Puketapapa
Authorisers	Victoria Villaraza - Relationship Manager