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Puketāpapa
Local Board
16 August 2018
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Mt
Roskill village streetscape improvements
File No.: CP2018/14191
Te take mō te pūrongo / Purpose of the report
1. To
approve the draft design for streetscape improvements at Mount Roskill village
that connect to the public car park at 366 Mount Albert Road.
Whakarāpopototanga matua / Executive summary
2. Opportunity
exists to deliver streetscape improvements at Mount Roskill village in
conjunction with Auckland Transport projects to enable double decker buses, and
to renew footpaths. Delivering all works together will lessen
construction disruption for local businesses, save money and avoid duplication
of works. Coordination necessitates tight timeframes.
3. A
draft design draws upon earlier work and Māori
cultural values to improve pedestrian amenity in Mount Roskill village.
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Ngā tūtohunga / Recommendation/s
That the Puketāpapa Local
Board:
a) approve
the draft design for streetscape improvements at Mount Roskill village that
connect to the public car park at 366 Mount Albert Road prepared by Boffa
Miskell based on the Dominion Road - Cultural Landscape Concept report
2013, specifically the whariki (weaving) design narrative.
b) delegate
to the Chair approval of any minor changes to the streetscape design prior to
the construction procurement phase of the project.
c) approve
the use of the asset based services capex budget for the Mount Roskill and
Dominion Road streetscape improvements (financial year 2018 work programme
ID873) for the construction of this project.
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Horopaki / Context
Opportunity
4. To
finalise a design that:
· improves
pedestrian amenity in Mount Roskill village
· responds
to consultation undertaken by Puketāpapa Local
Board
· leverages
from the physical works Auckland Transport will undertake in the same
location.
Local Board leadership
5. The
project strongly aligns with the Puketāpapa Local
Board Plan 2017. Funding is available from the Local Board’s
locally driven initiative (LDI) opex budget for the design and asset based
services (ABS) capex to construct the improvements.
Tātaritanga me ngā tohutohu / Analysis and advice
6. Options
for undertaking streetscape amenity improvements at Mount Roskill:
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Option
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Pros
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Cons
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A. Implement during Auckland
Transport Dominion Road streetscape upgrade project
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Streetscape improvements central
to design. Local Board budget could provide additional improvements.
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Project now indefinitely on
hold.
Not a viable mechanism.
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B. Implement independently
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Delivery within this financial
year and in line with Local Board’s current plan.
Delivers on earlier
consultation.
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Longer total construction
time.
Requires replacing sections of
just installed footpath – likely reputational risk.
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C. Implement during Auckland
Transport double decker enabling works
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Costs savings, reduced
construction length and less disruption.
Delivery within this financial
year and in line with Local Board’s current plan.
Delivers on earlier
consultation.
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Tight timeframes. See
financial implication discussion.
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D. Implement during light rail
construction
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Streetscape and service
improvements central to design. Local Board budget could provide
additional improvements.
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Timing for light rail
construction is projected for next decade.
Long lead in-time.
Village already in need of
amenity improvements and project already been delayed.
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7. Option
C is preferred as it is the most efficient and timely.
Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
Local Board views
8. Improving
the amenity of the Mount Roskill village is a long-standing aspiration of the
Puketāpapa Local Board. The Puketāpapa Local Board Plan 2017 (and the earlier 2014 plan)
records the objective of lively town centres that are accessible, attractive
and safe. Working with Auckland Transport on a coordinated upgrade to Mount
Roskill shopping centre is the Plan’s associated key initiative.
9. Members
present at the Infrastructure and Heritage cluster workshop of 11 July 2018
provided direction for the streetscape draft design:
· previous
Local Board guidance: parklet utilising car parking space(s), better connection
to Auckland Transport car park, way finding for pedestrians
· Auckland
Transport double decker design works: kerb build outs, bus stop relocation
· cultural
landscape report design narratives: maunga, native birds, whariki (weaving)
· budget
and timing constraints.
10. A Local Board
workshop will be held on 9 August 2018 to consider details of the draft design.
Local Board consultation
11. Puketāpapa Local Board previously undertook consultation on
both Local Board Plans in which this project is listed, and specifically on
project options in June 2014. The Local Board hosted a consultation
session with key stakeholders and launched a survey. Top priorities from
respondents were:
· improvements
to shop fronts
· art
work
· planting
· improvements
to the pedestrian connection from Dominion Road to the public car park at 366
Mount Albert Road on the western side of the village.
12. Consultation
results were considered (file reference CP201/29716) when the project was then
deferred for implementation with Auckland Transport’s Dominion Road
project (now indefinitely postponed, pending light rail).
13. Improvements
to privately owned shop fronts is an inappropriate use of public funds.
The other three consultation priorities were considered in preparing the draft
design. Improved amenity and wayfinding between the car park and the
upgraded footpaths are key design elements.
14. Business
owners and occupants in Mt Roskill village were informed in late July 2018 of
the Local Board’s streetscape improvement project and Auckland
Transport’s projects. The communication’s purpose was to
inform, however people may provide responses. As the response period
closes on 14 August 2018 a verbal update will be provided to the Local Board.
Tauākī whakaaweawe Māori / Māori impact
statement
15. Mount Roskill
has a long history of Māori habitation prior to
European settlement. The wider area provided important resources for
mahinga kai/food gathering and significant cultural sites like
maunga. Puketāpapa/Pukewīwī/Mt
Roskill cone is visible from Mt Roskill village and the public car park.
16. Streetscape
improvements provide an opportunity to acknowledge the connections between iwi
and place. Representatives from Te Ākitai,
Ngāti Tamaoho, Ngāi Tai ki Tāmaki, Ngāti Maru and
Ngāti Whātu produced the Dominion Road – Cultural Landscape
Concept Report 2013. This agreed approach was intended to inform
Auckland Transport’s upgrade of Dominion Road between View Road and Mt
Albert Road.
17. The ongoing
relevance of the cultural landscape report for streetscape design was
highlighted by an iwi representative at community liaison group meetings in
2017 for the Dominion Road upgrade.
18. Although that project is indefinitely postponed the completed report
is a rich resource; this smaller project is an opportunity to implement some
design narratives. The scope of Auckland Transport’s works and
limited budget prevent all aspects being included, like raingardens to improve
water quality.
Ngā ritenga ā-pūtea / Financial implications
19. LDI opex line
items for Mt Roskill village revitalisation, and revitalisation of town
centres, were carried forward into the current financial year, totalling
$60,000.
20. Cost savings
are achieved by using the same consultants who previously worked on the cultural
landscape report. The consultants are familiar with the area and the
design builds on previously developed design narratives.
21. The design
maximises investment by designing improvements to complement Auckland
Transport’s works in Dominion Road that enable double decker buses, like
footpath improvements.
22. The scope of
the design is narrow to provide for short-medium term streetscape
improvements. Planning for light rail in Dominion Road is underway. This
design avoids expensive elements that may be removed when light rail
construction occurs. Some materials can be re-used (eg street furniture).
23. Construction
will be funded through the Local Board’s ABS capex budget. The work
programme includes this streetscape project. Cost savings are anticipated
by the joint delivery of Auckland Transport’s double decker works and
footpath renewals.
Ngā raru tūpono / Risks
24. Timeframes
are tight. Delay would cause financial and reputational risk. Linking
procurement and construction phases of this project and Auckland
Transport’s double decker works has benefits: collaboration, costs
savings, reduced construction length and less disruption. Auckland
Transport must complete its works in December 2018 to avoid a financial
penalty. Consequently, there can be no project creep or delay.
Ngā koringa ā-muri / Next steps
25. A draft
design is included as Attachment A; I anticipate an updated version will be
distributed to the Local Board prior to the meeting.
26. Targeted
consultation will be undertaken with iwi representatives, and landowners
adjacent to the alleyway leading to the car park at 366 Mount Albert
Road. Details and costings for the streetscape design will be finished,
working alongside Auckland Transport.
27. Delegation is
sought for the Local Board Chair to approve minor changes, such as technical
details arising from an independent road safety audit, prior to the
construction procurement phase of the project. The Local Board’s
ABS capex budget will be utilised to fund construction of the streetscape
improvements, as anticipated by the Local Board’s work programme.
28. Auckland
Transport will commence procurement for construction of the approved
streetscape design and double decker works in September 2018.
Construction is scheduled to start in October 2018 and finish in December 2018.
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩ 
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draft Mount Roskill Village concept
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9
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Ngā kaihaina / Signatories
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Authors
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Rebecca Greaves - Principal Planner
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Authorisers
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John Duguid - General Manager - Plans and Places
Victoria Villaraza - Relationship Manager
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Puketāpapa
Local Board
16 August 2018
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Local Board Annual Report 2017 2018
File No.: CP2018/14255
Te take mō te pūrongo / Purpose of the report
1. To
seek local board adoption of the 2017/2018 Annual Report for the Puketāpapa
Local Board, prior to it being adopted by the Governing Body on 28 September
2018.
Whakarāpopototanga matua / Executive summary
2. The
Auckland Council Annual Report 2017/2018 is being prepared and needs to be
adopted by the Governing Body by 28 September 2018. As part of the
overall report package, individual reports for each Local Board are prepared.
3. This
year there have been some changes to the way we are writing and publishing the
reports, to make them more relevant to the local area, to express more strongly
the local flavour, and to make them more accessible to residents of each Local
Board area. These changes are outlined in the Tātaritanga me
ngā tohutohu section
below.
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Ngā tūtohunga / Recommendation/s
That the Puketāpapa Local
Board:
a) Adopts
the 2017/2018 Puketāpapa Local Board Annual Report as sent out in
Appendix A
b) Notes
that any proposed changes will be clearly communicated and agreed with
the Chairperson before the report is submitted for adoption by the Governing
Body by 28 September 2018
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Horopaki / Context
4. In
accordance with the Local Government (Auckland Council) Act 2009 and the Local
Government Act 2002 each Local Board is required to monitor and report on the
implementation of its Local Board Agreement for 2017/2018. This includes
reporting on the performance measures for local activities, and the overall
Financial Impact Statement for the Local Board.
5. In
addition to the compliance purpose, Local Board annual reports are an
opportunity to tell the wider performance story with a strong local flavour,
including how the Local Board is working towards the outcomes of the Local
Plan.
Tātaritanga me ngā tohutohu / Analysis and advice
6. This
year there have been some changes to the way we are writing and publishing
the reports, to make them more relevant to the local area, to express more
strongly the local flavour, and to make them more accessible to residents of
each Local Board area. The changes are:
· The
Local Board annual report will be a standalone publication (rather than being a
sub-section of an overall volume of all Local Board Annual Reports) so that the
reports are far more accessible for residents.
· Each
Local Board annual report is being written in plain English, with a more
professionally designed layout.
· The
Chairperson’s overview now incorporates a review of performance,
highlights and challenges so that a more joined up performance story is told.
· There
is a colour group photo of the Local Board, replacing the individual black and
white photos used last year.
· There
are two new sections that aim to emphasise the context of the local area that
the Local Board represents:
o a
double page layout of key demographic information which was included as part of
the Local Board Plan
o A
‘Local Flavour’ section, which profiles either a local resident who
does great things in the community, a grant that has benefited the community,
or a significant project delivered in the community.
7. The
report contains the following sections:
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Section
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Description
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a)
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Local Board area demographics
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A demographic profile of the
area (originally presented in Local Board Plans).
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b)
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Message from the chairperson
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An overall message introducing
the report, highlighting achievements and challenges, including both
financial and non-financial performance.
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c)
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Local Board group photo
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A group photo of the Local
Board.
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d)
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Local Flavour
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A profile of either an
outstanding resident, grant or project that has benefitted the local
community.
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e)
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How we performed
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Provides performance measure
results for each activity, providing explanations where targeted service
levels have not been achieved.
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f)
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Funding Impact Statement
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Financial performance results
compared to LTP and Annual Plan budgets, together with explanations about
variances.
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Ngā whakaaweawe ā-rohe me ngā tirohanga a te
poari ā-rohe /
Local impacts and local board views
8. Local
Board feedback will be included where possible. Any changes to the
content of the final annual report will be discussed with the Chairperson.
Tauākī whakaaweawe Māori / Māori impact
statement
9. The
Annual Report provides information on how Auckland Council has progressed its
agreed priorities in the Long-term Plan 2015-2025 over the past 12
months. This includes engagement with Māori, as well as projects
that benefit various population groups, including Māori.
Ngā ritenga ā-pūtea / Financial implications
10. The annual
report reports on both the financial and service performance in each Local
Board area.
Ngā raru tūpono / Risks
11. The annual
report is a legislatively required document. It is audited by Audit New
Zealand who assess if the report represents information fairly and
consistently, and that the financial statements comply with PBE FRS-43: Summary
Financial Statements. Failure to demonstrate this could result in a
qualified audit opinion.
12. The annual
report is a key communication to residents. Telling a clear and balanced
performance story, in plain English, and in a form that is accessible, is
important to ensure that council meets its obligations to be open with the
public it serves.
Ngā koringa ā-muri / Next steps
13. The next
steps for the draft 2017/2018 Annual Report for the Local Board are:
- Audit
NZ review during August and September 2018
- report
to Finance and Performance Committee on 19 September 2018
- report
to the Governing Body for adoption on 27 September 2018
- release
to stock exchanges and publication online on 28 September 2018
- physical
copies provided to Local Board offices, council service centres and libraries
by the end of October 2018.
Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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Annual Report 2107/18 Puketāpapa Local
Board - Appendix A
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27
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Ngā kaihaina / Signatories
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Author
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David Gurney, Manager Corporate & Local Board
Performance
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Authorisers
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Kevin Ramsay, GM, Corporate Finance and Property
Louise Mason - GM Local Board Services
Victoria Villaraza - Relationship Manager
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