Puketāpapa Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Puketāpapa Local Board held in the Local Board Office, 560 Mt Albert Road, Three Kings on Thursday, 16 August 2018 at 4.00pm.

 

present

 

Chairperson

Harry Doig

 

Deputy Chairperson

Julie Fairey

 

Members

Anne-Marie Coury

 

 

David Holm

 

 

Shail Kaushal

 

 

Ella Kumar, JP

From 5.32 pm, Item 18

 

 

ALSO PRESENT

 

 

Glenn Wilcox

Deputy Chair, Independent Maori Statutory Board

 

 

 

 

 

ABSENT

Councillor

Christine Fletcher

with apology

 

 

 

 

 

 

 

IN ATTENDANCE

 

Councillor

Cathy Casey

 

 

 

 

 

 

 

 


Puketāpapa Local Board

16 August 2018

 

 

 

1          Welcome

 

            Member David Holm delivered the welcome message.

 

 

2          Apologies

  

There were no apologies.

 

Note:   An apology was received from Councillor Christine Fletcher

 

 

3          Declaration of Interest

 

 

4          Confirmation of Minutes

 

Resolution number PKTPP/2018/128

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 19 July 2018 as a true and correct, subject to the following changes:

i)             Item 6 – Acknowledgements, typographical errors

ii)            Item 14 – Puketāpapa Local Board Strategic Relationship Grant 2018/2019

Member Kumar declared an interest in the funding for Bhartiya Samaj Charitable Trust, YMCA and Roskill Together Trust and took no part in the discussion or voting on those matters.

Member Holm declared an interest in the funding for Roskill Together Trust and took no part in the discussion or voting on that matter.

CARRIED

 

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

8          Deputations

 

There were no deputations.

 

 

9          Public Forum

 

9.1

Public Forum - Roskill Together Update

 

The request for public forum had been withdrawn due to David Mitchell being unwell.

 

 

9.2

Public Forum - English Language Partners Auckland West

 

Resolution number PKTPP/2018/129

MOVED by Member S Kaushal, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)      receive an update from English Language Partners and thank Jean Harding and Patricia Goddard for their attendance and presentation.

CARRIED

 

 

9.3

Public Forum - CEDAW

 

The request for public forum had been withdrawn.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11        Notices of Motion

 

Under Standing Order 2.5.1 Notices of Motion have been received from members: H Doig and J Fairey for consideration under items 12, 13 and Confidential Item C1 respectively.

 

 

12

Notice of Motion - Harry Doig  - Puketapapa Local Board view on NZTA consultation on, amongst other things, parking on road verges (berms)

 

Resolution number PKTPP/2018/130

MOVED by Chairperson H Doig, seconded by Member D Holm:  

That the Puketāpapa Local Board:

a)    note that the NZTA is consulting on changes to Land Transport Rules

b)    note that the Board has received numerous complaints about vehicles parking on berms causing:

i)     traffic and pedestrian safety issues

ii)    damage to berms

iii)   damage to underground services

c)    note also the increasing prevalence of vehicles illegally parking on foot paths

d)    agree that Auckland Transport/Auckland Council should have the authority to set regulations allowing general prohibition on parking on grass verges, through a bylaw, without the use of a sign or other markings to notify the public of the restriction

e)    agree that this view be conveyed to the NZTA and Auckland Transport

f)     note that submissions on this consultation close at 5pm on 24 August 2018.

CARRIED

 

 

13

Notice of Motion - Julie Fairey - Support for Auckland Council to become a City for CEDAW

 

Resolution number PKTPP/2018/131

MOVED by Deputy Chairperson J Fairey, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)      supports Auckland becoming a “City of CEDAW” (CEDAW – Convention on the Elimination of all forms of Discrimination Against Women)

b)      forwards these resolutions to the Community Development and Safety Committee for their consideration alongside any forthcoming recommendations or reports on Auckland becoming a City for CEDAW.

CARRIED

 

 

14

Chairperson's Report

 

Note:   Correction made to 20 July 2018 from Roopa Au Aap to Roopa Aur Aap.

 

Resolution number PKTPP/2018/132

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive Chair H Doig’s report for August 2018.

 

CARRIED

 

 

15

Board Member Reports

 

 

 

15.1

Anne-Marie Coury

 

 

Note:   Correction made to 25 July 2018 from Green Cluster Workshop to Green Cluster.

 

 

Resolution number PKTPP/2018/133

MOVED by Member A-M Coury, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)         receive member A Coury’s report for August 2018.

CARRIED

           

 

 

 

 

 

 

 

 

 

 

15.2

Julie Fairey

 

 

 

Resolution number PKTPP/2018/134

MOVED by Deputy Chairperson J Fairey, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)         receive member J Fairey’s report for August 2018.

CARRIED

 

 

15.3

Shail Kaushal

 

 

 

Resolution number PKTPP/2018/135

MOVED by Member S Kaushal, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)         receive member S Kaushal’s report for August 2018.

CARRIED

 

 

15.4

David Holm

 

Note:   Correction made to 1 August 2018 from Akaranga Golf Club to Akarana Golf Club.

 

Resolution number PKTPP/2018/136

MOVED by Member D Holm, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)         receive member D Holm’s report for August 2018.

CARRIED

 

 

15.5

Ella Kumar

 

 

 

Resolution number PKTPP/2018/137

MOVED by Member E Kumar, seconded by Chairperson H Doig:  

That the Puketāpapa Local Board:

a)            receive member E Kumar’s report for August 2018.

CARRIED

 

Note:   Under Standing Order 1.9.3 Member J Fairey requested her abstention be recorded.

 


 

 

16

New community lease to The Scout Association of New Zealand, 660 Mt Albert Road, Mt Roskill 

 

Michelle Knudsen, Community Lease Advisor - Community Facilities, was in attendance to speak to this report.

 

Resolution number PKTPP/2018/138

MOVED by Deputy Chairperson J Fairey, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)      grant a new community lease to The Scout Association of New Zealand, located on part of Mt Albert Reserve described as Lot 5 DP 29288 being 1,831 m² (Attachment A) subject to the following terms and conditions:  

i)       term – five years commencing 16 August 2018 with a renewal term of five years to be considered after further engagement with mana whenua closer to the expiry date;

ii)      rent - $1.00 plus GST per annum if requested;

iii)     approve The Scout Association of New Zealand Community Outcomes Plan be attached to the lease document (Attachment B);

iii)       all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

b)        thank officer Michelle Knudsen.

CARRIED

 

 

17

New community lease to The Scout Association of New Zealand, 1325 Dominion Road, Mt Roskill 

 

Michelle Knudsen, Community Lease Advisor - Community Facilities, was in attendance to speak to this report.

 

Resolution number PKTPP/2018/139

MOVED by Member E Kumar, seconded by Member D Holm:  

That the Puketāpapa Local Board:

a)      grant a new community lease to The Scout Association of New Zealand, located on part of Bob Bodt Reserve described as Lot 15 DP 17659 being 182 m² (Attachment A) subject to the following terms and conditions:  

i)       term – five years commencing 16 August 2018 with a renewal term of five years to be considered after further engagement with mana whenua closer to the expiry date;

ii)      rent - $1.00 plus GST per annum if requested;

iii)     approve The Scout Association of New Zealand Community Outcomes Plan be attached to the lease document (Attachment B);

iv)       all other terms and conditions in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

b)        thank officer Michelle Knudsen for her attendance.

CARRIED

 

 

 

 

Precedence of Business

Resolution number PKTPP/2018/140

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)         agree that Item 22 Albert-Eden Roskill Ward Councillor Update be accorded precedence at this time.

CARRIED

 

 

22

Albert-Eden-Roskill Ward Councillor Update

 

Resolution number PKTPP/2018/141

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      thank Albert-Eden-Roskill Ward Councillor Cathy Casey and Independent Māori Statutory Board Deputy Chairman, Glenn Wilcox for their update.

CARRIED

 

 

 

18

Quarter Four and Year End Performance Report: Puketāpapa Local Board

 

Mary Hay, Senior Local Board Advisor, Ben Moimoi, Local Board Advisor and David Rose, Lead Financial Advisor, were in attendance to speak to this report.

 

Resolution number PKTPP/2018/142

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)         receive the performance report for the financial quarter and year ending 30 June 2018.

b)        note that the Community Service: ACE Events was unable to deliver two planned empowered events workshop in 2017/2018 WP ID no 315:

i)       express its concern at this non-delivery

ii)        express its concern at the late notice of this non-delivery

iii)      request that Community Service: ACE: Events internally resource the delivery of one targeted community workshop to support people who would like to run events in the 2018/2019 financial year as a replacement of the targeted workshop undelivered in the 2017/2018 work programme.

c)         note with concern the delay with receiving two expected agenda reports from Community Facilities in regard to the Noton Rd carpark project and the delivery of the Small Park Improvements budget line, which is hampering local board decision-making from progressing and impacting on delivery

d)        thank officers Mary Hay, Ben Moimoi and David Rose for their attendance

CARRIED

 


 

 

19

Project Streetscapes

 

Mary Hay, Senior, Local Board Advisor, was in attendance to speak to this report.

 

A copy of the draft feedback on Project Streetscapes has been placed in the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PKTPP/2018/143

MOVED by Deputy Chairperson J Fairey, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)      provide feedback and questions about the Project Streetscape proposal in the attached “Puketāpapa Feedback on Project Streetscape 14 August 2018” document.

b)      delegate to the Chair, H Doig, to finalise the Puketāpapa Local Board feedback, for submission by 30 August 2018.

c)      thank officer Mary Hay for her attendance.

CARRIED

 

Attachments

a     20180816 Puketāpapa Local Board Item 18 Draft feedback on project streetscape

 

 

Precedence of Business

Resolution number PKTPP/2018/144

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)         agree that Item 24 Mt Roskill Village Streetscape Improvements be accorded precedence at this time.

CARRIED

 

 

24

Mt Roskill village streetscape improvements

 

Rebecca Greaves, Principal Planner, Plans and Places was in attendance to speak to this report.

 

A copy of the “Reduced Scope Option Drawing” has been placed in the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number PKTPP/2018/145

MOVED by Deputy Chairperson J Fairey, seconded by Member S Kaushal:  

That the Puketāpapa Local Board:

a)      approve the draft design for streetscape improvements at Mount Roskill village that connect to the public car park at 366 Mount Albert Road prepared by Boffa Miskell based on the Dominion Road – Cultural Landscape Concept report 2013, specially the Mount Roskill Village concept, Auckland Council, August 2018 whariki (weaving) design narrative.

b)      delegate to the Chair approval of any minor changes to the streetscape design prior to the construction procurement phase of the project.

c)      approve the use of the asset based services capex budget for the Mount Roskill and Dominion Road streetscape improvements (financial year 2018 work programme ID873) for the construction of this project.

d)      thank officer Rebecca Greaves for her attendance and for her hard work on this process

CARRIED

 

Attachments

a     2010816 Puketāpapa Local Board Item 24 Mt Roskill village streetscape improvements

 

 

20

Governance Forward Work Programme Calendar

 

Resolution number PKTPP/2018/146

MOVED by Member A-M Coury, seconded by Member D Holm:  

That the Puketāpapa Local Board:

a)      receive the governance forward work programme calendar for August 2018.

CARRIED

 

 

21

Record of Puketāpapa Local Board Workshop Notes

 

Resolution number PKTPP/2018/147

MOVED by Member A-M Coury, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      receive the Puketāpapa Local Board workshop record for 05, 12, 19 July 2018.

CARRIED

 

 

Note:   Item 22 - Albert-Eden-Roskill Ward Councillor Update was taken prior to Item 18 - Quarter Four and Year End Performance Report: Puketāpapa Local Board.

 

 

23        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

Note:   Item 24 - Mt Roskill village streetscape improvements was taken prior to Item 20 - Governance Forward Work Programme Calendar.

 

 

25

Local Board Annual Report 2017 2018

 

David Rose, Lead Financial Advisor, was in attendance to speak to this item.

 

Resolution number PKTPP/2018/148

MOVED by Member S Kaushal, seconded by Member A-M Coury:  

That the Puketāpapa Local Board:

a)      adopt the 2017/2018 Puketāpapa Local Board Annual Report as set out in Attachment A of this report, subject to the following amendments:

i).      replace “These areas now has some of the highest needs for field provision. There is no shortfall in field capacity and therefore no sports field projects are planned except for the flood lighting of the existing fields to meet the lighting shortfall” with relevant commentary explaining the reduced level of satisfaction with provision of sports fields in Puketāpapa. (Performance Report section: Provide sport fields that are fit-for-purpose and cater for community need)

ii)      Remove “finalising the design for the renewal of the Mt Roskill Library” (Performance Report section: Local community services highlights)

v)         Replace “delivering four out of five of the planned projects for the year” with “adopting the Puketāpapa Low Carbon Action Plan and establishing the Puketāpapa Low Carbon Network” (Performance Report section: Local environment management highlights)

vi)       Replace “business” with “bus” in relation to the school subsidies highlighted (Performance Report section: Local environmental management highlights).

b)      note that any proposed changes will be clearly communicated and agreed with the Chairperson, H Doig before the report is submitted for adoption by the Governing Body by 28 September 2018

c)      thank officer David Rose for his attendance.

CARRIED

 

 

 

26        Procedural motion to exclude the public

Resolution number PKTPP/2018/149

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

That the Puketāpapa Local Board:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

C1       Notice of Motion -  Julie Fairey - Possible acquisition of property

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(c)(ii) - The withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely to damage the public interest.

In particular, the report contains commercially sensitive information.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions is made available to the public who are present at the meeting and form part of the minutes of the meeting.

CARRIED

 

6.32 pm           The public was excluded.

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

6.38 pm           The public was re-admitted.

 

restatementS

 

It was resolved while the public was excluded:

 

C1

Notice of Motion -  Julie Fairey - Possible acquisition of property

 

Resolution number PKTPP/2018/150

MOVED by Chairperson H Doig, seconded by Deputy Chairperson J Fairey:  

Restatement

e)      agree that the matter remain confidential given a final decision will need to be made by the Environment and Community Committee.

  

 

6.39 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Puketāpapa Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................