Agenda of Papakura Local Board

Papakura Local Board

22 August 2018

Auckland Transport Local Board Transport Capital Fund – Papakura Local Board

File No.: CP2018/13204

Te take mō te pūrongo / Purpose of the report

1. To progress the allocation of the remaining Auckland Transport Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. Local boards can use the LBTCF to deliver transport infrastructure projects that are not part of Auckland Transport’s work programme. There is $646,606 in the Papakura Local Board’s LBTCF which needs to be allocated by end of the electoral term.

3. This report recommends further allocation of the LBTCF to help to complete a larger range of pathway links within McLennan Park. The pathway links were recommended through the concept plan for McLennan Park developed by Auckland Council Community Facilities department.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) allocate $397,000 from the Auckland Transport Local Board Transport Capital Fund to construct sections of shared path noted as 1 & 2 of the McLennan Park Concept Plan for a 3m wide shared path linking the new roads to the north of the park to Artillery Drive.

Horopaki / Context

4. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome.

Local Board Transport Capital Fund (LBTCF)

5. Through the Long-term Plan, local boards have had an increase in available funding for their Local Board Transport Capital Fund. This has effectively doubled, with the total funding available to all 21 local boards now $20.8m per annum.

6. The allocation for the Papakura Local Board, has now increased with the updated figures for the remainder of his electoral term reflected in table 1 below.

7. The Papakura Local Board’s transport capital fund to date is summarised below

Table 1: Papakura Local Board Transport Capital Fund Financial Summary
Total funds available in current political term	$2,082,843
Amount committed to date on projects approved for design and/or construction	$1,436,237
Remaining budget (including additional funding)	$646,606

8. The table below reflects the status of projects to which the LBTCF has already been committed.

Table 2: Status update on current Local Board Transport Capital Fund projects
Project	Description	Current status	Status change over last month	Funds allocated
Central Park walkway & lighting	Install pathway & lights from King Edward Road to Railway Street West through central park for commuters	Currently under investigation for rough order of costs.	None	N/A
Relocation of pedestrian crossing on East Street, Papakura	Investigate relocation of the East Street pedestrian crossing to improve pedestrian safety.	Concept plan completed. Being considered for Safer Communities Project.	None	Nil
New raised pedestrian crossing for Wood Street, Papakura.	Investigate the need for a pedestrian crossing on Wood Street to improve pedestrian safety.	Concept plan completed. Being considered for Safer Communities Project.	None	Nil
Project 12; Papakura Greenways Plan - Elliot Street to Freelance Terrace.	Develop a pedestrian and cycling link from the town centre and existing boardwalk to the new Pescara Way footbridge over SH1.	Currently with Council’s Community Facilities/Parks for investigation and delivery.	None	$1.280,000
Covered Walkway	Covered walkways on Railway St West.	Completed.	None	$ 156,237
			TOTAL	$1,436,237

9. There is currently $646,606 remaining in the Papakura LBTCF. This has to be spent by 30 June 2019.

10. The local board requested Auckland Transport staff to investigate whether their LBTCF can fund sections of the pathway network proposed in the concept plan for McLennan Park. In particular, AT were asked to look at those sections, which could connect road to road, thereby meet the criteria for LBTCF projects.

Tātaritanga me ngā tohutohu / Analysis and advice

Potential project considered at June 2018 local board workshop

11. The following project was considered for the LBTCF at a local board workshop held in June 2018:

· Developing 2 x 3m wide shared pathways between new roads to the north of McLennan Park to the existing road - Artillery Drive to the south.

McLennan Park pathways

12. McLennan Park has been an important and integral sports reserve in Papakura since 1947 when the McLennan family gifted the land to the City of Papakura.

13. The reserve currently comprises two parcels of land totalling approximately 17.89 ha. The park has provision for three football fields and two cricket pitches. Whilst the football and cricket clubs share the fields, they both currently have separate club rooms and associated facilities.

14. Development of a medium to high density residential development is ongoing to the north of the reserve. As part of the proposed development, a land swap along the reserve’s northern boundary was negotiated.

15. This additional land provides space to accommodate new football fields and other facilities within the reserve.

16. The ongoing design development of the reserve should be undertaken in conjunction with the detailed design of the adjacent development to ensure that the neighbouring residential areas and the reserve are better integrated in the final constructed outcome.

17. In terms of linkages to wider walking and cycling network, McLennan Park also features in the Papakura Greenways – Local Path Plans approved in 2016, which specifies priority pathways that link the park to the surrounding areas both to the North and East.

Map 1: Shared Paths proposed to be funded through the Papakura LBTCF

18. The local board has discussed the allocation of its local board capital fund for the development of the footpath network within McLennan Park with Auckland Council’s Community Facilities department.

19. It was noted in the recommendations from the McLennan Park concept plan that two of the proposed pathways were links between Auckland Transport controlled roads – new roads to the north of the park and Artillery road to the south.

20. Staff were asked to investigate whether funding from their LBTCF could be used to fund the road to road links, shown in Map 1: Shared Paths proposed to be funded through the Papakura LBTCF (identified as Shared Pathway 1 & 2). Staff confirmed that the board could allocate LBTCF for the project.

21. A combined workshop with AC and AT staff was held with the local board in July 2018 to propose a collaborative staged approach for the development of pathways within McLennan Park. The board directed that AT and AC confirm funding allocations and seek formal local board approval.

22. Delivery of this project is subject to earthworks being undertaken by AC Community Facilities to contour the site. AC Community Facilities are currently working through the process of obtaining resource consent and funding to complete those works.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

23. Local board views were incorporated in investigation and development of the planning for the delivery of this project.

24. Local board plan outcomes are one of the criteria against which potential projects are assessed against and this project was assessed positively against the plan.

25. Local boards will continue to be engaged with LBTCF projects as they progress via Auckland Transport’s Local Board Monthly Update reports.

26. Any engagement with, or impact on, local communities will be assessed on a project by project basis. Sub-regional and regional impact will also be assessed on a project by project basis.

Tauākī whakaaweawe Māori / Māori impact statement

27. Any engagement with, or impact on, Māori will be assessed on a project by project basis.

Ngā ritenga ā-pūtea / Financial implications

Table 1: Papakura Local Board Transport Capital Fund Financial Summary
Total funds available in current political term	$2,082,843
Amount committed to date on projects approved for design and/or construction	$1,436,237
Remaining budget (including additional funding)	$646,606

28. The financial implication of the board approving recommendations a) of this report is the allocation of $397,000 of the LBTCF. This leaves $249,000 remaining in the fund.

Ngā raru tūpono / Risks

29. Auckland Transport will put risk management strategies in place on a project by project basis.

30. This delivery of the two specified footpaths are subject to earthworks by AC Community Facilities for contouring of the site. Delays in earthworks may impact on the timeline for delivery of the two footpaths.

Ngā koringa ā-muri / Next steps

31. Auckland Transport will progress the decisions made by the local board as a result of this report and provide updates via the monthly reporting process. If it becomes clear that there is a risk of underspend of the LBTCF within this electoral term, Auckland Transport will make further recommendations to the board at a future business meeting using the agreed criteria.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Kenneth Tuai – Elected Member Relationship Manager - Papakura

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 August 2018

Auckland Transport August Report to the Papakura Local Board

File No.: CP2018/13201

Te take mō te pūrongo / Purpose of the report

1. To update the Papakura Local Board on transport related matters in its area.

Whakarāpopototanga matua / Executive summary

2. Auckland Transport has a number of projects in progress in the local area, including the Takanini Park and Ride, Takanini Platform Upgrades and lighting upgrades for Papakura Town Centre.

3. Auckland Transport is investigating car parking issues in and around Papakura Town Centre, a walkway in Central Park for commuters from the train station, lighting upgrades for the car park and walkway between Great South Road and East Street and Papakura Station Access project.

4. Other Auckland Transport activities impacting on the local board area, include the following regional initiatives are:

· Airport to Botany Rapid Transit project

· Gating project for train stations

· Bus priority lane project.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) receive the Auckland Transport August 2018 update report.

Horopaki / Context

5. This report addresses transport related matters in the local board area. A separate report on the agenda provides information and requests a decision on the Local Board Transport Capital Fund (LBTCF).

6. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. It reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting supports the important engagement role local boards play within and on behalf of their local communities on transport matters.

Tātaritanga me ngā tohutohu / Analysis and advice

Responses to resolutions

Disability Parking quality and visibility

7. At the request of the local board, Auckland Transport will include the quality and visibility of disability parking in the Papakura town centre business area as part of the upcoming parking survey and consultation as part of that review.

Bellfield Road/ Great South Road Signalisation

8. The board’s request for Auckland Transport to support a public meeting regarding the planned traffic light at Bellfield Road and Great South Road has been referred to Auckland Council. The signalisation of the intersection is a requirement of the consent that was granted through the Special Housing Area legislation for the subdivision.

9. As the lead agency in the granting of the consent, this has been referred to the Resource Consents Team Auckland Council to respond to.

Bus Lane/ T2-3 Great South Road, Takanini

10. The local board’s feedback regarding the provision of T2/3 lanes on Great South Road as a priority has been noted and referred to the relevant project team within Auckland Transport for consideration.

11. Councillor Newman has met with AT senior management staff to discuss the elected members’ concerns and preference for T2/3 facilities for Great South Road, Takanini rather than a bus-only lane.

12. A date for the local board to present to the AT Board is still to be confirmed.

Quarterly report on Auckland Transport projects and activities

13. Attached for the board’s information is a summary of Auckland Transport’s activities over the past quarter in the local board area as well as regionally. Attachment A is Auckland Transport activities in the Papakura Local Board area and regionally for the April - June 2018 quarter. Attachment B is Travelwise Schools activities in the Papakura Local Board area for the April - June 2018 quarter.

Local Board Advocacy

14. This section provides a regular report about how Auckland Transport (AT) is supporting the Papakura Local Board’s Advocacy Initiatives as recorded in the Papakura Local Board Plan. The board’s Advocacy Initiatives from the 2016-19 term are recorded in the table below.

Table 3 – Advocacy Initiative Status

Advocacy Initiative	Key Initiative	Status
Papakura’s cycleway and walkways provide safe, connected alternative routes to get us to where we need to go.	Begin implementation of the Papakura Greenways Local Paths Plan and Cycleway Plan.	Through the LBTCF, AT is currently supporting the delivery of Project 12 &13 of the Papakura Greenways Plan.
	Establish safe, clear, walk and cycle links between key facilities.	AT is currently in the process of delivering the Safer Communities project, which aims to improve walking links in Papakura focusing on the Papakura Train Station.
	Improve, through AT, pathway safety including lighting and accessibility.	AT is currently upgrading street-lighting within the Papakura Town Centre to improve safety.
Public transport is safe, convenient, reliable and affordable.	Advocate to AT to improve park-and-ride facilities at the Papakura and Takanini railway stations.	AT is currently investigating the redevelopment of an expanded bus interchange and park-and-ride at the Papakura Train station.

Other Auckland Transport news

Airport to Botany rapid transit

15. A key part of AT’s public strategy is to provide an east-west Rapid Transit Network that links Auckland Airport with Botany via Manukau. This project will involve New Zealand Transport Agency, Auckland Airport and AT working together over a number of years to plan and build a bus or light rail link between these points.

16. At this early stage of planning there are not many details but there are likely to be many potential benefits for South Auckland. Faster and more reliable public transport between Papakura, Botany, Manukau and the Airport will make commuting east-west across Auckland to employment hubs at the Airport or East Tamaki easier and provide more options for air travelers.

17. For the Papakura area, the project will improve connectivity by allowing better access from Papakura and Takanini to transport hubs in Puhinui and Manukau. At these hubs, travelers will be able to join the rail network for north-south journeys.

18. The thick red line in Figure 1 shows the approximate route and how it will link with existing and planned Rapid Transit Networks.

Figure 1: Potential Rapid Transit Network linking Auckland Airport to Botany

19. The project team has recently started discussing this plan with local boards and councillors and over time, the public will get opportunities to discuss the plan.

Takanini Train Station Platform upgrades

20. An upgrade to the Takanini and Te Mahia train stations began on the 30 March 2018. The works to the Takanini station include a change to the profile of the platform to improve drainage and preparation for the new foundations, and new lighting and CCTV with subsequent works to install standard shelters, which will bring the station into alignment with other stations on the network.

21. In Takanini, resurfacing of the platform is to be undertaken in early August where they will strip the existing surfacing and re-profile.

22. Installation of the shelters is planned to start on the 1 September with completion now expected in January 2019.

Electronic Gating Project – Papakura train station

23. AT is currently nearing the completion of a region-wide programme to install electronic ticket gates at selected stations on the rail network including Papakura station.

24. This work was initially delayed but has now been resolved and work completed at the Papatoetoe Station in July 2018.

25. The electronic gating at Papakura will follow Middlemore & Parnell and is expected to be operational by November 2018 – see table 4 below:

Table 4: July Schedule for AT Gating project

Station	Enabling works commence	Install ticket gates	The ticket gating to be in use
Middlemore	May	June	July
Parnell	July	July	July
Papatoetoe	Underway	May	June
Papakura	August	September	November

Papakura Park & Ride & Bus Interchange

26. This project is to develop a multi-storey park-and-ride in Papakura alongside an expanded bus interchange adjoining the Papakura train station.

27. This project is included in the Auckland RLTP (2018-2028), with $12 million allocated for the Park and Ride in years 2018-2020, and a further $6 million identified for the bus station interchange development which is currently unfunded.

28. The Papakura Local Board, through its submissions to Governing Body and the AT board have advocated for this project to be prioritised to address the impact of growth in the local area as well as the station’s wider catchment area which extends into the rural areas south of Papakura.

29. In May, this project was reported to the AT’s Capital Review Committee, who confirmed the proposed approach to move the Papakura park & ride and bus station extension projects to a single stage business case (SSBC). This will look at issues for all access modes to the Papakura Station.

30. AT has procured the professional services of Aurecon to complete a SSBC for Papakura Rail Station Access. A final recommendation for a preferred capital work program option, which will allow AT to seek NZTA funding for final design/ construction, is expected by the end of December 2018.

31. AT will also be working with Panuku regarding integrated development options for the wider site to get the best land use outcomes and provide a source of additional funding.

32. A workshop with the local board was held in July to update the local board on the progress of this project.

Pararekau Road

33. In early 2017, Pararekau Road in the Hingaia Peninsula was subject to development works by developers in the road corridor for installation of underground utilities. The work was originally delayed and impacted on a second set of works on Pararekau Road which was unable to be completed until the construction period in late 2017/ early 2018. This resulted in Pararekau Road being subject to traffic management for most of 2017 and the first quarter of 2018.

34. Those works resulted in damage to the road surface along Pararekau Road, which has been a concern to local residents.

35. Work by the contractors was completed in April 2018, and they were required to reinstate the road to its original condition or better. This requirement was originally challenged by the contractors/ developers resulting in delays in reinstating the road.

36. The developer/contractor was issued a non-compliance notice on 1 June 2018 and given until mid-July before further action would be taken.

37. Since then, the contractors/ developers have requested a time extension to develop options for the reinstatement of the road, which will be reviewed by AT prior to approval.

38. The road is currently being reviewed periodically over that time to monitor its condition.

Bus Priority Project – Great South Road, Takanini

39. As part of improving Auckland’s public transport network system, a bus/T2/3 lane is proposed for Great South Road, Takanini to allow greater efficiency for the bus network.

40. An update on this project was provided to the local board in a workshop in October 2017, where the local board was presented with a number of options.

41. The local board were supportive of the installation of the bus priority lane/ transit lanes, subject to engagement with local business owners regarding the removal of on-street parking and further work regarding peak time usage and availability for general vehicles outside peak times.

42. At that workshop, the local board also advocated for the development of an off-road shared path to replace to removal of the on-road cycle facility.

43. AT has previously reported to the local board that a separate off-road shared path sits outside the scope of this project, though their views have been considered and referred to AT’s roads and cycling team for future consideration.

44. Currently, the Bus Priority project is progressing and delivering several projects for bus route 33 along Great South Road. The proposal for the Takanini section is a proposed new bus or transit lanes on both sides of the road between Manuroa Road and Una Street.

45. AT is currently in the process of updating the scheme design and are looking to consult on this project in August / September and construct in the first half of 2019.

46. A workshop was held on the 25 July where the local board was briefed on the status of the project and were given the opportunity to provide feedback. The local board’s position was reflected in resolutions in July, which are responded to in paragraps 10-12 above.

Takanini Park & Ride

47. The land adjacent to Takanini Station has for the past few years, been used as an informal park and ride. This land was owned by Land Information New Zealand and through last year, was in the process of being transferred to KiwiRail.

48. AT has been working to develop Takanini into a formal park and ride, but could not confirm lease terms until the transfer of land between the Crown agencies had concluded.

49. Earlier this year, AT was able to confirm that a lease could be established and subsequently, planning and design is underway to develop the land around the Takanini Station into a formal Park & Ride.

50. Detail design was delayed and now programmed for completed with a contract going for tender this month followed by construction in early October. Works are expected to be completed before Christmas 2018.

51. As part of the recent design work, inaccuracies in the mapping systems were identified and stormwater measures were reassessed to reduce risk of flooding to surrounding properties. AT are working with Healthy Waters to resolve this issue.

Safer Communities Project

52. Papakura is one of three initial trial locations for the Safer Communities Project. The Safer Communities Project seeks to improve road safety in communities and promote active modes of transport by improving pedestrian infrastructure

53. Community consultation was in October 2017 and has been used to develop a priority list of projects to improve the ‘walkability’ in and around the Papakura Town Centre. This included local board views via local board plans.

54. Analysis of the community feedback was undertaken earlier this year and has included targeted engagement with the Papakura Commercial Group and Integrated Area Plan team for Manurewa, Takanini and Papakura, the Park & Ride project team and Auckland Council Parks.

55. A workshop was held on the 13 June with the local board to present the current priorities for the project and seek local board input as to whether the priorities reflect local board views.

56. Further engagement with the Papakura Commercial Group was also undertaken on the 11 July 2018. Following that meeting there was a request from elected members to form a focus group to provide feedback to the project to assist in prioritisation. Dates for meetings are in the process of being finalised.

57. The result of this group was to be reported back to the local board prior to wider public engagement.

58. After the next set of public consultation including a further workshop with the local board, a list of priority projects will be finalised and handed over for delivery to AT’s operational teams over the next 2 years.

Lighting upgrades for Papakura Town Centre

59. AT is currently undertaking upgrading of street lighting in Papakura Town Centre, which is linked to the Safety Review for Papakura Town Centre commissioned by the local board.

60. Lighting upgrades for Railway Street West, Wood Street and Ron Keats Drive have been completed.

61. Further investigations into the lighting improvements into the walkway between Great South Road and East Street are currently being investigated with site visits completed and requests to the lighting team progressed.

Investigations into pedestrian safety measures

62. At the request of the local board, AT is investigating the feasibility of installing pedestrian safety measures to allow pedestrians to cross the eastern side of the Settlement Road/Marne Road roundabout.

63. AT is currently undertaking investigation and preliminary design for the roundabout and a report to the LB with recommendations is due in September 2018.

Parking Study for Papakura Town Centre

64. At the request of the Papakura Local Board, Auckland Transport is undertaking a parking study to better understand existing parking behavior, including how much of the demand is driven by park-and-ride commuters.

65. Accordingly, a comprehensive parking study is scheduled for Papakura Town Centre to be carried out between November 2018 to March 2019. Results from this study will be reported to the local board in April/May 2019 with recommendations to be implemented in the following financial year.

66. As noted in the responses to resolution section, this study will include consideration of the local boards request to review the quality and visibility of disability parking in Papakura Town Centre.

Pathway through Central Park

67. Through a request from the local board, AT and Auckland Council’s (AC) Community Facilities department are in the process of obtaining a ‘rough order of costs’ for the development of a pathway with associated lighting from Railway Street West through Central Park to King Edward Road in Papakura.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

68. The proposed decision of receiving the report has no local impacts.

Auckland Transport consultations

69. There were 2 consultations undertaken in the Papakura area in the July 2018 period. The consultations were:

· Peak Time Restrictions and Broken Yellow Lines, in Taka Street, Takanini

· Development at 135-143 Pararekau Road.

70. A summary can be found in attachment A, appended to this report.

Traffic Control Committee resolutions

71. Traffic Control Committee (TCC) decisions within the local board area are reported on a monthly basis. The decisions affecting the Papakura Local Board area in July are listed below in Table 4.

Table 5: TCC decision for Papakura in June 2018

Street name	Type of Report	Nature of Restriction	Committee Decision
Station Road, Takanini School Road	Permanent Traffic and Parking changes Combined	No Stopping At All Times, No Stopping Between Certain Hours, P10 Parking, P15 Parking, P5 Parking, Bus Stop, Traffic Island, Pedestrian Crossing, School Crossing Point, School Patrols, Edge Line, Give-Way Control.	Carried

Tauākī whakaaweawe Māori / Māori impact statement

72. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

73. The proposed decision of receiving the report has no financial implications

Ngā raru tūpono / Risks

74. The proposed decision of receiving the report has no risks. Auckland Transport has risk management strategies in place for the transport projects undertaken in the local board area.

Ngā koringa ā-muri / Next steps

75. Auckland Transport will provide another update report to the Papakura Local Board next month.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	20180822_PLB _AT August monthly update_Attachment A - Quarterly Report	27
b ⇩	20180822_PLB _AT August monthly update_Attachment B - Travel Wise	39
c ⇩	20180822_PLB _AT August monthly update_Attachment C-Consultation	41

Ngā kaihaina / Signatories

Author

Kenneth Tuai - Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Manager Elected Member Relationship Unit, Auckland Transport

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 August 2018

Approval for the addition of McLennan Park upgrade - locally driven initiatives (LDI) project to the Papakura Local Board 2018/2019 Community Facilities Work Programme

File No.: CP2018/14917

Te take mō te pūrongo / Purpose of the report

1. To seek approval from the Papakura Local Board for the locally driven initiatives (LDI) capital budget required to progress projects associated with the McLennan Park development, as part of the FY2018/2019 Community Facilities work programme.

2. The projects seeking approval are:

a) resource consent for ‘fill’ from the adjacent Housing New Zealand development to be used as part of the McLennan Park upgrade.

b) design, resource consent and build the feeder pathways 3, 5 and 6 as identified as part of stage 1B for the McLennan Park upgrade.

Whakarāpopototanga matua / Executive summary

3. A masterplan for McLennan Park was adopted in 2011 by the Papakura Local Board, and then amended in November 2017 to enable the development of a revised pathway network.

4. This report seeks to progress the McLennan Park minor connecting pathways (reference pathways 3,5 & 6 in the masterplan) as directed by the local board, and is formally seeking $392,689 Locally Driven Initiatives (LDI) capital funding for the design, resource consenting and physical works phases.

5. The local board will also consider a report from Auckland Transport to fund shared pathways identified as 1 and 2, from the Local Board Capital Transport Fund (LBTCF) on the 22 August 2018 meeting agenda.

6. Through the investigation into the construction methodology for the main pathways and minor connecting pathways (reference shared pathways 1 & 2 and minor pathways 3, 5 & 6 as per the masterplan), it was determined the need for approximately 10,000m2 of ‘fill’. The fill will be laid during construction to ensure the correct contours for the proposed shared pathways and to establish useable open spaces.

7. On 19 July 2018 council staff met with Housing New Zealand representatives to discuss the possibility of utilising ‘fill’ that is not required from an adjacent Housing New Zealand development. It is estimated through this agreement with Housing New Zealand, there is an estimated potential saving for the Local Board McLennan Park upgrade project of between $100,000 - $150,000.

8. To enable the ‘fill’ to be stockpiled, a resource consent is required to be approved by end of August 2018, as Housing New Zealand is planned to finish works on site by September - October 2018.

9. Physical works stage of the shared pathways 1 &2 (funded through the Local Board Transport Capital Fund) and the minor connecting pathways 3, 5 & 6 cannot be progressed until after the contour works are completed.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve $45,000 from the FY2018/2019 locally driven initiatives (LDI) capital expenditure funds to progress resource consent for the storage of ‘fill’ from the adjacent Housing New Zealand development

b) approve $392,689 from the FY2018/2019 Locally Driven Initiatives (LDI) capital expenditure funds to progress design, resource consenting and physical works phases for the minor connecting pathways 3, 5 & 6 as per the McLennan Park masterplan.

Horopaki / Context

10. The masterplan for McLennan Park was adopted in 2011 by the Papakura Local Board, then amended in November 2017 to enable the development of a revised pathway network.

11. This report seeks to progress the McLennan Park minor connecting pathways (reference pathways 3,5 & 6 in the masterplan) as directed by the local board, and is seeking approval of $392,689 Locally Driven Initiatives (LDI) capital funding for the design, resource consenting and physical works phases.

12. The main pathways through McLennan Park are to be funded through the local board’s Local Board Transport Capital Fund.

Resource Consent for earthworks ‘fill’ material

13. The investigation phase for the pathways found that approximately 10,000m2 of ‘fill’ was required. The fill will be laid during construction to ensure the correct contours for the proposed shared pathways and to establish useable open spaces.

14. The fill material requires the removal of around 20 exotic evergreen trees, which were deemed by an arborist to be diseased and/or dangerous.

15. Council staff advised the local board at its workshop on 4th July 2018 that there was an opportunity to obtain the required ‘fill’ material from Housing New Zealand who are currently undertaken a housing development adjacent to McLennan Park.

16. It has been estimated that this agreement with Housing New Zealand will potentially save approximately $100,000 - $150,000 on the overall McLennan Park pathway development project.

17. These works were not included in the initial rough order of costs presented to the local board in July 2018. At this time council staff were progressing discussions with Housing New Zealand to deliver this part of the works.

18. On the 19thJuly council staff meet with Housing New Zealand representatives and reached an informal agreement as outlined below:

· Housing New Zealand will provide assistance to prepare the engineering drawings for the ‘fill’ material.

· Housing New Zealand have the material required for the fill located on their stage 4 construction site, adjacent to McLennan Park.

· Housing New Zealand will prepare the construction methodology for the works.

· Housing New Zealand will carry out the works at their expense based on plans provided by Auckland Council.

Feeder Pathways

19. The amended masterplan for McLennan Park was reviewed at a local board workshop during December 2017, March and April 2018. The local board has given support for the minor connecting pathway developments, identified as pathways 3, 5 and 6 as part of Stage 1b (McLennan Park masterplan revision dated 2017).

20. The construction of new residential blocks in the immediate surroundings of McLennan Park makes it important to create new interfaces between the housing developments and green areas to establish usable recreation spaces.

21. The priority minor connecting pathways, identified as 3, 5 & 6 are 1.8m wide. They will provide important connections across McLennan Park for the local community.

Tātaritanga me ngā tohutohu / Analysis and advice

Discussion

22. Local board members met with Community Facilities staff undertaking a site walkover to gain further insight to the importance of the shared pathways and minor connecting pathways and how they are integral to the growing residential development around the park. The local board reaffirmed support for the proposed local path network plan.

23. The local board will consider a report from Auckland Transport to fund shared pathways identified as 1 and 2, from the Local Board Transport Capital Fund on 22^nd August 2018.

24. The approval for the resource consent funding will allow for ‘fill’ material from Housing New Zealand to be used for land contour works. The pathways cannot be built until the land earthworks contouring are completed.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

25. Progressing the pathways project supports the Papakura local board plan outcomes

· Outcome two: People in Papakura lead active healthy and connected lives

· Outcome four: Papakura is well connected and easy to move around

· Outcome five: Treasure for its environment and heritage.

Tauākī whakaaweawe Māori / Māori impact statement

26. Mana whenua were engaged throughout the development of the masterplan.

27. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed projects are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

Ngā ritenga ā-pūtea / Financial implications

28. The project cost estimate presented in this report is seeking funding from the Papakura Local Board’s locally driven initiatives (LDI) capex funding FY2018-2020.

See the breakdown of costs below:

Stage 1b Total: $392,689.00
Feeder Pathway Three
Professional fees and physical works	$106,750.00
Contingencies and margins*	$ 45,037.50
Total	$154,787.50

Feeder Pathway Five
Professional fees and physical works	$ 94,770.00
Contingencies and margins*	$ 42,646.50
Total	$137,416.50

Feeder Pathway Six
Professional fees and physical works	$ 69,300.00
Contingencies and margins*	$ 31,185.00
Total	$100,485.00

Note: Contingencies and margins refers to professional services and consenting costs

(17.5%), the construction contingency (10%), design contingency (10%) and

contractor's preliminary and general costs (7.5%). This totals to 45%, and has proved

accurate across recent build projects.

Resource consent for HNZ Fill Total: $45,000
Professional fees/consents/approvals	$ 30,000.00
Physical works (removal of trees)	$ 15,000.00

29. Any savings achieved during the delivery of the projects will be returned to local board’s LDI capital budget for reallocation.

Ngā raru tūpono / Risks

30. The delivery of the minor connecting pathways 3, 5 & 6 and the Auckland Transport funded shared pathways 1 & 2 cannot progress into physical works until the required earthworks contouring is completed onsite.

31. If the required earthworks contouring are unable to be undertaken with the assistance of Housing New Zealand, the overall budget for the McLennan Park pathways development will increase significantly.

32. Completion of the earthworks contouring will require 6-8 weeks for the ‘fill’ to settle in before the commencement of shared pathways and minor connecting pathways physical works.

Ngā koringa ā-muri / Next steps

33. Following approval from the Local Board the next steps are to complete resource consent application and the design phase.

34. It is proposed that physical works will be completed within the 2018/2019 financial year.

35. As the physical works stage is being planned, a confirmation of the delivery timeframes will be confirmed to the Local Board.

36. The local board will receive monthly updates on the progress of this project through regular reporting by Community Facilities.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	McLennan Park Pathways 3, 5 and 6_Papakura Local Board August 2018 report	49

Ngā kaihaina / Signatories

Author

Katrina Morgan - Manager Community Led & LDI Projects

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 August 2018

Locally driven initiatives 2018/2019 programme update to the Papakura Local Board

File No.: CP2018/14916

Te take mō te pūrongo / Purpose of the report

1. To provide an update to Papakura Local Board on projects funded from the locally driven initiatives (LDI) capital expenditure budget.

2. To request additional funding from the locally driven initiative (LDI) capital budget to cover additional remediation costs associated with the parking improvements for the Papakura Brass Band.

Whakarāpopototanga matua / Executive summary

3. In April 2018, the following projects were approved with funding from the Local Boards LDI capital fund

· Massey Park Aquatic Centre – solar panels and pool covers

· Papakura Brass Band – Gobi-block installation, parking improvements

· Papakura – drinking fountains scoping assessment

· Papakura – fitness stations scoping assessment

· Carisbrook Reserve & Keri Downs Park - develop concept plan.

4. This report provides an update on each project and an expected timeline to project completion.

5. During the design phase for the parking improvements planned for the Papakura City Brass Band, it was found further remediation solutions were required than were planned for. This report seeks a budget top up of $12,000 to cover these additional costs.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) receive the LDI FY2018/2019 programme update, attachment A: LDI FY2018-2019 programme timeline update

b) approve an additional sum of up to $12,000 from the locally driven initiative (LDI) capital fund to cover additional remediation costs associated with Papakura Brass Band parking improvements project.

Horopaki / Context

6. At the Papakura Local Board April business meeting 2018, the following projects were formally approved with funding from the Local Boards LDI capital budget.

· Massey Park Aquatic Centre – solar panels and pool covers

· Papakura Brass Band – Gobi-block installation, parking improvements

· Papakura – drinking fountains scoping assessment

· Papakura – fitness stations scoping assessment

· Carisbrook Reserve & Keri Downs Park - develop concept plan.

7. Following formal approval of the project funding, the design phase for each project commenced. These projects have deferred across into FY2018/2019 for the completion of the design and physical works delivery phases. Refer to attachment A for a timeline for the completion of these projects.

8. During the design phase for the parking improvements planned for the Papakura City Brass Band, it was found further remediation solutions were required than were planned for. This report seeks a budget top up of $12,000 to cover these additional costs.

Tātaritanga me ngā tohutohu / Analysis and advice

Discussion

Massey Park Aquatic Centre – installation of solar panels and pool covers

9. Council’s Aquatic and Recreation team have undertaken a cost/revenue analysis and will establish a revised agreement with the facility operator CLM.

10. Cost, saving and revenue estimates are;

a. Costs - Extended service operational costs to CLM are estimated at up to $15,000 monthly.

b. Savings - Heating (gas) cost savings: $5,000 - $25,000 (dependent on seasonal weather conditions) per annum.

c. Revenue - Additional revenue of $8,000 per extended summer month (through expanded services and re-allocation of pool resources).

11. The Aquatic and Recreation team will work with the facility operator CLM to track and monitor the associated actual costs and savings.

12. Implementation of the extended outdoor pool usage will be staggered on a month by month basis, beginning with an extension through April 2019.

13. The Aquatic and Recreation team will provide a report to the Local Board in April 2019 on actual costs, savings and revenue financials.

14. If savings off-set the costs as expected no additional charges will apply. However if savings do not off-set costs incurred, the Aquatic and Recreation team will discuss these costs with the facility operator CLM and the local board to agree a funding position.

15. Project design planning is underway and installation will be completed by 24th November 2018.

Papakura Brass Band – Gobi-block installation, parking improvements

16. Additional site investigations have been undertaken with the contractor who has identified the need to remediate a section of existing driveway that will be required for heavy machinery movement during the works period. This section of driveway is already damaged and it is expected, at works end, this will need replacement.

17. Community Facilities staff has received a revised quote including remediation of this driveway section. This quote has increased costs by $7,800.00.

18. Community Facilities staff are requesting an additional up to $12,000 LDI capital funding to also cover the additional contingency and contractor project management fees.

19. An Auckland Transport Corridor Access Request (CAR) is currently being submitted, as Auckland Transport are land owners with in the area of the Gobi block installation.

20. The ground surface and sub-surface is currently very wet. Auckland council staff and the contractor highly recommend undertaking physical works during October and November.

21. Project planning is underway and installation will be completed by 14th November.

Papakura – drinking fountains scoping assessment

22. Project investigations are underway. Refer Attachment A for the timeline.

Papakura – fitness stations scoping assessment

23. Project investigations are underway. Refer Attachment A for the timeline

Carisbrook Reserve & Keri Downs Park - develop concept plans

24. The pre-concept strategy is currently in development with a final draft due late August for the local board to review. All site investigations have been completed.

25. The next steps will include;

· a local board workshop to be held to review and agree the pre-engagement strategy plan.

· undertake the public engagement phase

· develop a draft concept plan, with proposed staging and cost estimates

· a local board workshop to be held to review and approve the concept plan

· Revise the concept plan as required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

26. The projects in this report were formally approved at the Papakura Local Board business meeting, April 2018.

27. These projects support the following Papakura Local Board Plan outcomes:

· Outcome 3 : Papakura is well-connected and easy to move around

· Outcome 4 : People in Papakura lead active, healthy and connected lives

· Outcome 5 : Treasured for its environment and heritage

Tauākī whakaaweawe Māori / Māori impact statement

28. All community assets contribute significantly to Māori well-being, values, culture and traditions. Where any aspects of the proposed projects are anticipated to have a significant impact on sites of importance to mana whenua then appropriate engagement will be undertaken.

29. Te Ao Māori values have influenced all design aspects of the projects presented.

Ngā ritenga ā-pūtea / Financial implications

30. This report seeks a budget top up of $12,000 to cover additional costs for the remediation works as part of the parking improvements for the Papakura City Brass Band.

31. Any savings achieved will be returned to local board’s LDI capital budget for reallocation.

Ngā raru tūpono / Risks

32. A delay in decision making will result in the delayed delivery of these projects.

Ngā koringa ā-muri / Next steps

33. Following approval from the local board, next steps are to:

Progress with the delivery of each of the defined projects as agreed within Attachment A.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Locally Driven Initiatives Financial Year 2018/2019 programme timeline	55

Ngā kaihaina / Signatories

Author

Katrina Morgan - Manager Community Led & LDI Projects

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

No.	Title	Page
a ⇩	Papakura August 2018 Report_Greenways Plan section #12 and #13	61

Papakura Local Board

22 August 2018

Smiths Reserve Concept Plan Adoption

File No.: CP2018/14969

Te take mō te pūrongo / Purpose of the report

1. To seek adoption of the final concept plan for Smiths Reserve by the Papakura Local Board.

Whakarāpopototanga matua / Executive summary

2. Smiths Reserve is located in a densely residential part of Papakura and is considered by the residents as their main neighbourhood park. Smiths Reserve had once been the site of the Papakura Netball Association which has since relocated from the site.

3. Smiths Reserve currently provides two community facility buildings, a toilet block, netball courts and small play space, with the remaining broader park being available for informal recreation.

4. The board provided funding of $55,000 to Arts Community and Events (ACE) in FY2016/17 to work with this community to develop clear community objectives for the future development of this reserve. ACE supported by the Southern Initiative (TSI) and Community Facilities partnered with the local community, Mana Whenua and the local board in the creation of a concept plan for Smiths Reserve, utilising a Flexible Concept Plan (FCP) approach. The FCP, which provides a road map to guide the overall structure of the reserve, will allow for an incremental implementation approach in the delivery of the concept plan.

5. The funding requested within this report will enable the design and investigation phase and stage one priority works to progress forward. Renewal funding for the renewal of the toilet block, the netball courts and the junior play space has been planned for FY2018/2019 – FY2019/2020. Further consideration to the timing of these renewals will need be to be undertaken to align to the delivery of stage one and stage two of the concept plan.

6. The local board has currently $480,000 capital funding available from their FY2018/2019 Locally Driven Initiatives (LDI) budget for allocation to projects.

7. A separate report on the boards agenda is also seeking the approval of LDI capital funding of $392,689 in of FY2018/2019 and FY2019/2020 for McLennan Park connecting pathway links.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) adopt the Smiths Reserve Concept Plan provided in Attachment A (Papakura August 2018 report Smiths Ave Reserve Concept) to this report

b) approve LDI capital funding of $40,000 to progress the design, specialist investigation reports and stakeholder consenting phase

c) approve LDI capital funding of $257,526 to progress stage one of the concept plan

d) note the planned sports field improvement works planned as part of stage one, will be funded through FY2018/2019 renewals budget.

Horopaki / Context

8. Smiths Reserve is located in a densely residential part of Papakura and is considered by the residents as their main neighbourhood park. Smiths Reserve had once been the site of the Papakura Netball Association which has since relocated from the site.

9. The site is approximately 12,811m2 and classified as Open Space – Sport and active recreation zone within the Unitary Plan. There is a natural heritage overlay with the Oaks marked as notable trees. Although the site is subject to overland flow paths and flood plains, the flood plain is not significant on site and is at the rear (eastern corner) of the site.

10. Smiths Reserve currently provides two community facility buildings, a toilet block, netball courts and small play space, with the remaining broader park being available for informal recreation.

Concept Plan Development

11. the Papakura Local Board considered the development of a concept plan for Smiths Reserve a high priority to assist in a holistic long-term planning strategy for the site.

12. The Local Board provided funding of $55,000 in FY2016/17 to Arts Community and Events (ACE) to work within this community to develop clear community objectives for the future development of this reserve. ACE supported by the Southern Initiative (TSI) initiated a ‘Whanau Centric Co-Design’ process to engage and work within this community on ideas for the future development of this park.

13. In April 2018 Community Facilities provided support to ACE and TSI to further partner with the local community, Mana Whenua and the Local Board in the creation of a concept plan for Smiths Reserve, utilising a Flexible Concept Plan (FCP) approach. The FCP, which provides a road map to guide the overall structure of the Reserve, will allow for an incremental implementation approach in the delivery of the concept plan.

14. The purpose of the Smiths Reserve concept plan has been defined as a plan that is alive, that allows the space and buildings to evolve over time which is built on the aspirations of the people and the land.

15. Community engagement events included:

· November / December 2016 – ‘Dreams for community’ and ‘Holiday fun days’ Creative Art activation days

· November / December 2016 – Community Hui

· August 2017 – Empathy interviews with local whanau

· October 2017 – Community events,

· November 2017 - Community family fun day

· April 2018 – Commencement of hall renovation works. Site analysis, a needs and wants assessment

· May 2018 – Community mural painting on the hall

· June 2018 – Community co-design workshop.

16. Throughout the ‘Whanau Centric Co-Design’ process the community have defined their vision for Smiths Reserve as ‘A place for children to play and adults to have sanctuary’, ‘A reserve that feels homely, inspiring and brings the best out of people’ and ‘A reserve that showcases the best of the area’.

17. Further key insights were generated through the series of wide ranging community engagement. They capture some of the perceptions, concerns, desires, and needs of the Smiths Ave community such as:

· Inclusiveness - A warm, welcoming and safe place

· Aroha - We are a community that wants to care for each other

· Sense of place – Connecting with the land and enabling a shared sense of community identity

· Fit for purpose - The space and facilities need to meet the needs of community and be maintained well

· Building the space, facilities and empowering community

· Working together differently for different results.

18. During the community workshop held on 9 June 2018, the community mural created was reflected upon. This community led discussion enabled further exploration into the look and feel of the Reserve, the types of experiences the community would like to have, the types of activities and where they would be located, what community inclusion during the implementation phases would look like. These included:

· Activities

o gardening, planting

o decision making

· Activities / experiences

o hangi, community kitchen, preschool play,

o casual sport, hard court, school age and youth play

o cultural workshops, pop up facility

o stages

· Learning

o landscaping

o up-cycling of materials

o temporary pop up community use space, relaxing space

o kapa haka, music entertainment.

19. The top four key outcome themes were identified and then outlined in the final concept plan (Attachment A: Papakura August 2018 report_Smiths Ave Reserve Concept) are:

· Bike paths

· Nature Play opportunities

· Learning

· Youth Play.

20. The design stage has been created around a flexible concept plan ‘FCP’ approach. It creates a map to guide the overall structure and direction for the community’s aspirations rather than a prescriptive approach. This will allow for early quick wins and discrete projects to be identified and prioritised whilst ensuring that the site wide strategies and opportunities are kept within view. It enables an incremental development approach so projects can be delivered either in parallel or as part of a staged process over time as funding allows.

21. Stage one - the intention of the first phase of the Smiths Ave concept plan is to implement a range of temporary and semi-permanent facilities that the Smiths Ave community have requested. These facilities and installations will help to activate the site as well as test different elements to help inform the best location and facilities to incorporate and permanently install as part of stage two.

Tātaritanga me ngā tohutohu / Analysis and advice

22. An initial planning assessment has identified that resource consent is likely not to be required for Stage one works. However, both resource and building consents will be required for the stage two planned works.

23. Smiths Reserve currently floods due to several factors including the large amount of impervious surfaces currently on site, overland flow of water from the road during large rain events and adjacent properties, and the lack of water storage capacity of the existing on site infrastructure.

24. As well there is a desire to grow food on site and to convert a large area of the reserve into open space for playing sport. Given the history of the site, soil will need to be tested for contamination to ensure playing fields; gardens and/or orchards are suitable and safe to be implemented on site.

25. Before stage two works can be progressed, the following further investigations will be undertaken as part of the design phase:

· A detailed investigation to understand how to manage the flooding to make the site as functional as possible during/after heavy rain events.

· Ensure that the water infrastructure contributes positively to the amenity and biodiversity of outcomes of Smiths Reserve.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

26. Investment into Smiths Reserve through the community led co-design empowered approach provides numerous benefits to the local community and supports the following Papakura Local Board Plan outcomes:

· Outcome 3 : Papakura is well-connected and easy to move around

· Outcome 4 : People in Papakura lead active, healthy and connected lives

· Outcome 5 : Treasured for its environment and heritage

27. A workshop was held with the local board to review the concept plan in June 2018, in addition to regular Community Facilities meeting updates. The Papakura Local Board indicated its support of the final concept plan.

Tauākī whakaaweawe Māori / Māori impact statement

28. Mana whenua were engaged throughout the development of the concept plan at Park, Sports and Recreation Kaitiaki Forums.

29. The concept plan was designed using Te Aranga design principles as a framework which include:

· Mana - Rangatiratanga Authority

o Mana whenua groups are engaged as early as possible to ensure that the status of iwi and hapū as Mana Whenua is recognised and respected.

· Whakapapa - Names + Naming

o rename Smiths Reserve to better reflect the pre-colonial history of the site and cultural landscape and diversity of the area

o interpretive signage.

· Mahi Toi - Creative Expression

o Opportunities for iwi/hapū narratives are captured and expressed in:

§ temporary and interventions

§ entry / gathering space

§ playground and play space

§ future purpose-built community facilities

§ interpretive signage.

· Mauri Tū - Environmental Health

o raingarden along Smiths Ave frontage improves on site biodiversity

o removal of some existing Oak trees and restoration of native vegetation under existing Totara

o mixed native planting around the edge of the reserve for amenity and wildlife habitat

o removal of significant area of paved surface improves hydrological performance and enhances the mauri of the water and the site.

· Taiao - Natural Environment

o Installation of dry pond and rain garden along Smiths Ave frontage to mitigate on site flooding and improve water quality of runoff to Otuwairoa (Slippery Creek) and Ngakoroa Stream.

· Tohu - Wider Cultural Landscape

o Recognition of significant cultural landscapes integration of ‘Cultural Landscape Markers’ at key locations around the parameter of the site. See below for more detail.

· Ahi Kā - Living Presence

o whānua Centric Design process is utilised through the design and develop of Smiths Ave reserve to foster community presence and ownership. Ongoing provision of appropriate cultural assistance in and around the park

o future purpose-built community facilities provide opportunities to utilise the site and its facility more often

o community garden and orchard allows kai and mahinga kai to be grown on site.

30. Mana whenua will continue to be engaged with as partners to provide input when future projects are identified and initiated.

Ngā ritenga ā-pūtea / Financial implications

31. Funding is already in place for the renewal of the netball courts, toilet and junior playspace in FY2018/2019.

32. Locally driven initiatives (LDI) capital funding is sought within this report to enable the design and investigation phase and stage one priority works to progress.

33. Budget allocation over time and a breakdown of project cost estimates are provided in the tables below.

Funding source	FY19	FY20		Totals
Renewals	$70,000	$660,000	$730,000
LDI capital	$297,526
Total budget			$1,027,526

Concept plan cost estimates
Design, consenting and specialist investigation costs	$40,000
Stage One (incl. 20% contingency) ** Sportsfield improvements to be funded from FY18/19 renewals funding	$257,526
Stage two (incl. 20% contingency)	$2,236,080
Total cost	$2,533,606.00

34. Stage two of the concept plan is planned to be delivered in the future as funding becomes available. It is intended that stage two is delivered with external funding partnerships.

Ngā raru tūpono / Risks

35. Impacts of delay in the decision-making process include market cost escalation and lost efficiencies through the shared delivery with the planned renewals.

36. There could be unanticipated resource consent compliance conditions.

Ngā koringa ā-muri / Next steps

37. Following approval from the Local Board the next step is to complete any required design documents and resource consenting.

38. It is expected that stage one physical works will be completed within the 2018/2019 financial year.

39. The board will receive monthly updates on the progress of this project through regular Community Facilities reporting.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura August 2018 report_Smiths Ave Reserve Concept Plan Design	69

Ngā kaihaina / Signatories

Author

Katrina Morgan - Manager Community Led & LDI Projects

Authorisers

Rod Sheridan - General Manager Community Facilities

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 August 2018

Papakura Youth Scholarship Awards 2018/2019

File No.: CP2018/14900

Te take mō te pūrongo / Purpose of the report

1. To approve the name change to Papakura Youth Pathways Grants, and the selection criteria for the 2018/2019 grants round.

Whakarāpopototanga matua / Executive summary

2. The Papakura Local Board is committed to achieving workforce skills for local jobs and ensuring young people get a great start in life. The board is keen to assist young peoples’ development through leadership training and tertiary study, including trades training, vocational education and degree courses.

3. The local board adopted the Arts, Community and Events Work Programme 2018/2019 on 27 June 2018 and allocated $30,000 from the 2018/2019 locally driven initiatives (LDI) budget to implement Papakura Youth Pathways Grants (PPK/2018/110).

4. This report recommends the name change of grants from Papakura Youth Scholarships to Papakura Youth Pathways Grants and updating the criteria for this year’s grants.

5. Annual accountability feedback received from previous recipients confirms that good progress has been made against the identified priorities for grants.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) approve the name change from Papakura Youth Scholarships to Papakura Youth Pathways Grants.

b) approve the following selection criteria for the 2018/2019 grants round:

a)	Youth development - support our rangatahi to develop and grow as leaders	(score out of 20)
b)	Community participation/community benefit	(score out of 10)
c)	Alignment with local board priorities	(score out of 10)
d)	Quality of application	(score out of 10)
Total score		(score out of 50)

Horopaki / Context

6. The local board awards grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world-class city.

7. On 18 July 2018, the local board provided strategic direction to officers about the youth grants it would like to fund in the 2018/2019 financial year, in alignment to its local board plan outcomes.

8. The local board adopted the Arts, Community and Events Work Programme 2018/2019 on 27 June 2018 and allocated $30,000 from the 2018/2019 locally driven initiatives (LDI) budget to implement Papakura Youth Pathways Grants (PPK/2018/110).

9. The aim of the grant is to support the development of local young people, particularly through trades and vocational training, which in turn contributes to the local board’s outcome of fostering a strong local economy. All applications will be assessed against the Papakura Youth Pathways Grants criteria, which align with the local board plan outcomes.

10. There is one Papakura Youth Pathways Grants round in the 2018/2019 year.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The 2017 Papakura Youth Scholarships round was reviewed at the local board’s request. This review identified that the community empowerment approach worked well, specifically that:

· the grants encourage young people to take on projects themselves, develop their workforce skills and access further education and training

· the grants provide learning and development opportunities for local youth

· there can be wide community involvement and benefit

· build local community pride.

12. Annual accountability feedback received from previous grant recipients confirms that progress has been made towards the outcomes identified as priorities for grants.

13. However, it has been identified that the impact of the grants could be increased by revising the criteria to refine the focus to further education such as leadership training and tertiary study, trades training, vocational education and degree courses.

14. The board noted its strong commitment to helping young people to contribute, prosper and thrive. The board indicated support to fund scholarships for young people, prioritising trades training grant applications. Reflecting this direction set by the board, officers recommend the updated grant criteria outlined in Table 1.

Table 1: Recommended criteria for assessing eligible applications

a)	Youth development - support our rangatahi to develop and grow as leaders	(score out of 20)
b)	Community participation/community benefit	(score out of 10)
c)	Alignment with local board priorities	(score out of 10)
d)	Quality of application	(score out of 10)
Total score		(score out of 50)

15. The proposed name change to Papakura Youth Pathways Grants also reinforces this change in focus for the grants.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

16. Local boards are responsible for the decision-making and allocation of Papakura Youth Pathways Grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the Papakura Local Board Plan 2017. The grants particularly align to the intent to foster a strong local economy.

Tauākī whakaaweawe Māori / Māori impact statement

17. The grants programme will be locally advertised through the local board and council channels. Targeted advertising and promotion will be developed for target populations, including Māori and iwi organisations.

18. Of the 2017 scholarship recipients, three identified as Māori.

Ngā ritenga ā-pūtea / Financial implications

19. The allocation of grants to individuals and community groups is within the adopted Long-Term Plan 2015-2025 and local board agreements.

20. The 2018/2019 Papakura Youth Pathway Grants has been allocated $30,000 of the board’s locally driven initiatives operational budget.

Ngā raru tūpono / Risks

21. The annual Papakura Youth Pathway Grants is a low-risk programme with no significant risks to report.

Ngā koringa ā-muri / Next steps

22. Following the local board approval of these recommendations, the Papakura Youth Pathways Grants 2018 will open for applications from 17 September to 2November 2018.

23. The grants will be promoted through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks. Staff will engage with local trades providers and hold community workshops to share information on the grant criteria, how to apply and options to train for trades and other occupations.

24. Targeted advertising and promotion will be developed for key audiences, including migrant and refugee groups, disability groups, Māori and iwi organisations.

25. A workshop with the local board will be scheduled in quarter two to consider eligible applications received, and shortlisted applications will be submitted to the board for consideration at the December 2018 business meeting.

26. A scholarship presentation ceremony will be scheduled in early 2019 for the board to meet and acknowledge the successful applicants.

27. Successful grant recipients will be asked to contribute to media coverage and photographs of their project or activity and be invited to provide a verbal report to the local board, sharing their experiences enabled by the grants.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Daylyn Braganza – Advisor, Community Empowerment Unit

Authorisers

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Graham Bodman - General Manager Arts, Community and Events

Papakura Local Board

22 August 2018

Papakura Small Grants Round One 2018/2019 applications

File No.: CP2018/14203

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline the applications received for Papakura Small Grants Round One 2018/2019.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Papakura Small Grants Round One 2018/2019 (see Attachment B: Papakura Small Grants Round One 2018/2019 grant applications).

3. The Papakura Local Board adopted the Papakura Local Grants Programme 2018/2019 on 18 April 2018 (Attachment A: Papakura Local Board Grants programme 2018/2019). The document sets application guidelines for community contestable grants submitted to the local board.

4. The Papakura Local Board has set a total community grants budget of $129,000 for the 2018/2019 financial year.

5. A total of $2,000 has been allocated to the senior citizen programme in the Arts, Community and Events work programme 2018/2019, therefore a total of $127,000 is available to be allocated to community grants.

6. A total of eight applications were received for the Small Grants Round One 2018/2019, requesting a total of $11,654.00 (Attachment B: Papakura Small Grants Round One 2018/2019 grant applications).

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) agree to fund, part-fund or decline each application in this round, listed in Table One.

Table One: 2017/18 Papakura Small Grants Round One Applications:

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR1914-101	Project Litefoot Trust	Environment	Towards delivery of the liteclub programme at Papakura Athletics and Harriers Club.	$1,219.00	Eligible
QR1914-102	The Youth Spaces Charitable Trust	Sport and recreation	Towards venue hire for the Papakura Bears Junior Basketball development programme.	$1,000.00	Eligible
QR1914-104	Blue Light New Zealand	Community	Towards the purchase of tickets for the Blue Light Venture annual Rainbows End event for school leaders and disadvantaged young.	$2,500.00	Eligible
QR1914-106	Jacqueline Paul	Arts and culture	Towards the cost of Papakura “youth leadership in arts” workshop.	$2,000.00	Eligible
QR1914-108	Papakura City Highland and National Dancing Association	Arts and culture, Community	Towards the cost of the annual highland dance competition.	$1,000.00	Eligible
QR1914-114	Papakura Business Association	Community	Towards the purchase of ten stars to add to the towns Christmas tree.	$935.00	Eligible
QR1914-116	Karaka Playcentre	Community	A contribution towards the cost of a heat pump for the play centre.	$2,000.00	Eligible
QR1914-120	Papakura Toy Library Incorporate	Community	Towards the purchase of wooden toys for the toy library.	$1,000.00	Eligible
Total				$11,654.00

Horopaki / Context

7. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

8. Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

9. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

10. The Papakura Local Board adopted their grants programme for 2018/2019 on 18 April 2018 and will operate three quick response and two local grants rounds for this financial year.

11. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

12. For the 2018/2019 financial year, the Papakura Local Board has set a total community grants budget of $129,000 for the financial year.

Tātaritanga me ngā tohutohu / Analysis and advice

13. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

14. Local boards are responsible for the decision-making and allocation of local board community grants. The Papakura Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

15. The board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time”.

16. A summary of each application received through Papakura Small Grants Round One 2018/2019 is provided (see Attachment B).

Tauākī whakaaweawe Māori / Māori impact statement

17. The local board grants programme aims to respond to Auckland Council’s commitment to improving Maori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Maori. Auckland Council’s Maori Responsiveness Unit has provided input and support towards the development of the community grant processes.

Ngā ritenga ā-pūtea / Financial implications

18. The allocation of grants to community groups is within the adopted Long-Term Plan 2018-2028 and local board agreements.

19. The Papakura Local Board has set a total community grants budget of $129,000.00. This is the first allocation for the local board in the 2018/2019 year. A total of $2,000 has been allocated to the senior citizen programme (PPK/2017/110). This leaves a total of $127,000.00 for the local board to allocate in the small grants round one.

Ngā raru tūpono / Risks

20. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

21. Following the Papakura Local Board allocating funding for the small grants round one, Commercial and Finance staff will notify the applicants of the local board’s decision.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura Local Board Grants Programme 2018/2019	87
b ⇩	Papakura Small Grants Round One 2018/2019 grant applications	91

Ngā kaihaina / Signatories

Author

Helen Taimarangai - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Papakura Local Board

22 August 2018

Auckland Council’s Quarter Four and Year End Performance Report: Papakura Local Board

File No.: CP2018/13282

Te take mō te pūrongo / Purpose of the report

1. To provide the Papakura Local Board with an integrated report for quarter four, 1 April to 30 June 2018, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for the Papakura Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. 71% per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. 34 activities were undelivered, cancelled, put on hold or deferred and six multi-year projects/activities have not progressed as expected during 2017/2018.

4. Key highlights for quarter four include:

· Smiths Avenue mural - the community mural project on the external walls of the hall has generated strong community support and positivity.

· Youth Connections – JobFest – careers kiosk installed at Papakura Marae whare kai for 12 months

· Official opening of Ray Small Skatepark which was followed by a skate competition on 5 May 2018.

5. Key activity achievements from the 2017/2018 work programme include:

· The community safety role for the Papakura town centre was finalised in collaboration with the Papakura Business Association. The position has been in operation since early June 2018.

6. Key activities not delivered / not progressed as expected include:

· Opaheke Reserve toilets and changing room – this is a multi-year project which is progressing slower than anticipated. There have been delays with the processing of the building and resource consents. Tender documentation is currently being prepared.

· Hawkins Theatre business planning project – there have been delays with the development of the business plan caused by the project lead role vacancy. A person has since been appointed and an update was presented to the board at its workshop on 1 August 2018. Completion of this project is anticipated in quarter two of the 2018/2019 financial year.

7. The 2017/2018 financial performance report is attached (Attachment C). Key points for the board to note are:

· Overall financial operating performance was almost to budget, being only 2% unfavourable for the year.

· Operating revenue was 48% ahead of budget, mainly in facility hire, and operating expenditure exceeds budget mainly in the Rima and parks contracts.

· Pool and recreation centre expenditure was below budget in response maintenance.

· Capital spend for the year was behind budget, however, budget spend for the full year is 90% with spend this quarter mainly being Opaheke sports fields, the Smiths Ave Community Hall and the continuation of various parks asset renewals.

8. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. The results are included as a separate agenda item entitled “Draft Annual Report 2017/2018 – Local Board report”.

Ngā tūtohunga / Recommendation/s

That the Papakura Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

The Papakura Local Board has an approved 2017/2018 work programme for the following operating departments:

· Infrastructure and Environmental Services, approved on Wednesday 7 June 2018 [resolution PPK/2017/108]

· Parks, Sport and Recreation, approved on Wednesday 7 June 2018 [resolution PPK/2017/108]

· Libraries and Information, approved on Wednesday 7 June 2018 [resolution PPK/2017/109]

· Arts, Community and Events, approved on Wednesday 7 June 2018 [resolution PPK/2017/110]

· Local Economic Development, approved on Wednesday 7 June 2018 [resolution PPK/2017/111]

· Community Facilities: Build Maintain Renew and Community Leases, approved on Wednesday 28 June 2018 [resolution PPK/2017/132].

Tātaritanga me ngā tohutohu / Analysis and advice

Key highlights for quarter four

9. The key achievements to report from the quarter four period include:

· Smiths Avenue mural - the community mural project on the external walls of the hall has generated strong community support and positivity

· Youth Connections – JobFest – careers kiosk installed at Papakura Marae whare kai for 12 months

· Official opening of Ray Small Skatepark which was followed by a skate competition on 5 May 2018.

Overall performance against the Papakura Local Board 2017/18 work programme

10. The snapshot in Attachment A shows overall performance against the Papakura Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery which is provided in Attachment B.

11. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

12. 71% per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. 34 activities were undelivered, cancelled, put on hold or deferred.

13. Table 1: End of year Local Board Work Programmes Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On Hold, Deferred	Cancelled*	Not delivered	Activity Status (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	1	-	1	-	28	-	93%
PSR	-	1	-	1	7	3	83%
Libraries	-	-	-	-	11	-	100%
CF	16	-	-	5	13	9	51%
Leases	4	4	-	-	5	-	38%
I&ES	-	-	1	-	4	-	80%
ATEED	-	-	-	-	2	-	100%
TOTAL	21	5	2	6	70	12	71%

ACE = Arts, Culture and Events

PSR = Parks Sport and Recreation

CF = Community Facilities

I&ES = Infrastructure and Environmental Services

ATEED = Auckland Tourism, Events and Economic Development

Key activity achievements from the 2017/2018 work programme

14. The key achievements in the delivery of the local board work programmes for 2017/2018 include:

· The community safety role for the Papakura town centre was finalised in collaboration with the Papakura Business Association. The position has been in operation since early June 2018.

· The Corner - staff have partnered with Creative Souls to facilitate a youth led creative space open to youth and the wider community. The space is an empty shop on O’Shannessey Street and is supporting the activation of the town centre.

The project is funded as a six months trial with an intention of finding partners from across the sector to keep the space activated. It is a ‘connecting’ hub for the community. The youth are designing creative ways to activate the town centre to increase perceptions of safety and create vibrancy in the town centre.

Overview of work programme achievement by department

Arts, Community and Events work programme

15. The percentage of Arts, Community and Events work programme activities delivered is 93%. There are two activities that are Red / ‘Not delivered’. Activities that were not completed or progressed as expected (Red and Amber RAG status) are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

ID #1971: Hawkins Theatre- Business Planning Project

Red

Deferred

There have been delays to the development of the business plan for Hawkins Theatre.

Delays were caused by the project lead role vacancy.

A workshop was held with the board on 1 August 2018 seeking feedback on the scope of the business plan. The project is anticipated for competition by quarter two of the 2018/2019 financial year.

The aim of this is to get the theatre to be more strategically aligned to ensure it is effectively meeting the needs of the community and aligning to the outcomes of the local board.

ID #252: Events Partnership Fund – Papakura (Externally Delivered Events)

Red

Not Completed

Two events did not go ahead in this work programme.

- Matariki Event – a group to deliver the event could not be secured and therefore $29,500 was unspent.

- Pahurehure Inlet Protection Society (PIPS) Canoe day was cancelled. $2,500 was reallocated and accountability documentation is now due.

Parks, Sport and Recreation work programme

16. The percentage of Parks, Sport and Recreation work programme activities delivered is 83%. There is one activity that was cancelled and one activity that is Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed or progressed as expected (Red and Amber RAG status) are discussed in the following table.

Activity name

RAG status

Activity status

Explanation and mitigation

ID #1026: Pahurehure Inlet and Conifer Grove: Remove mangroves

Red

Cancelled

In accordance with local board resolution PPK/2017/185 this budget line was reallocated to the Papakura Sports Needs Assessment with work programme ID #3360.

However the removal of the mature mangroves from the Inlet Road and Wellington Park area will still take place as consented and form part of the removal programme as described under work programme ID #3359.

This project was cancelled and the local board reallocated the funds to work programme #3359.

Libraries and Information work programme

17. The percentage of Libraries and Information work programme activities delivered is 100%.

Community Facilities: Build Maintain Renew work programme

18. The percentage of Community Facilities: Build Maintain Renew work programme activities delivered is 51%. There are 16 activities that are Red / ‘Not delivered’ and five activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed or progressed as expected (Red and Amber RAG status) are discussed below.

19. Three of the 16 activities that are Red / ‘Not delivered’ are on hold either awaiting a management or concept plan to be completed.

20. There is a concern about the potential “knock on” effect the 13 “deferred” 2017/2018 work programme projects will have on the 2018/2019 work programme.

Activity name	RAG status	Activity status	Explanation and mitigation
ID #2712: Keri Downs Park - renew skate park	Red	On hold	This project is currently on hold awaiting the management plan for the park to be finalised by Community Services.
ID #2715: Massey Park Aquatic Centre - replace outdoor grass area shade sail	Red	Deferred	The project has only recently been handed over to the Aquatic Team who are progressing it. This project will be carried forward into the new financial year for full delivery. The new shade sail design and cost is being finalised. The next steps will be to engage a supplier / contractor to proceed with the works.
ID #2728: Papakura - renew park structures 2017/2018	Red	Deferred	This project will be carried forward into the new financial year for full delivery. The scoping phase is almost complete. The next steps will be for the business case to be reviewed. Once confirmed the engagement process will commence with contractors for physical works.
ID #2729: Papakura Art Gallery - renew humidity temperature control in storeroom	Red	Deferred	This project was initially deferred due to work priorities. The Art Gallery Co-ordinator has been using a portable Goldair dehumidifier in the store room during the day which has been effective in removing dampness in the room. The project will be carried forward into the new financial year for full delivery. A site visit to prepare a quote for installing a permanent dehumidifier for this room will be carried out in August. The next steps will be to prepare contract work for installation.
ID #2733: Papakura - renew park lighting 2017/2018	Red	Deferred	The scoping took longer than expected for this project. The project will be carried forward into the new financial year for full delivery. The scope and cost estimates are now completed and the work will commence in the dry season.
ID #3281: Keri Downs Park - renew assets	Red	On hold	This project is currently on hold awaiting the management plan for the park to be finalised by Community Services.
ID #3285: Pukekiwiriki Pā	Red	Deferred	This project will be carried forward into the new financial year for full delivery. Consultants have been engaged and a site visit undertaken with the relevant stakeholders. The next steps will be to finalise preliminary design, further stakeholder engagement and contact Heritage NZ.
ID #3339: Airfield Village Reserve - develop concept plan	Red	Deferred	The concept plan is yet to be presented to the local board. The in-house landscape architect prepared two concept options based on the public input received thus far. Auckland Council staff presented these concept plans to the local board at the 18 July 2018 workshop for input / comment. A final concept plan will be prepared of the preferred option.
ID #3407: Airfield subdivision - general park development of new open space	Red	On hold	This project is on hold until the concept plan has been approved and funding is received before proceeding further. Development of the concept plan is under another activity line, see SharePoint #3339 (Airfield Village Reserve develop concept plan) for commentary details. Council staff are undertaking public consultation under SharePoint ID #3339 (Airfield Village Reserve - develop concept plan). The next steps will be after consultation, Council staff will prepare a concept plan with costs for the local board to review.
ID #3455: Papakura - develop concept plans for Keri Downs and Carisbrook Reserve	Red	Deferred	This project will be carried forward into the new financial year for full delivery. A site meeting has commenced with the designer and key stakeholders to review the community engagement undertaken to date. A further follow up meeting with internal stakeholders is planned which will map out the next steps to engage with the community.
ID #3533: 10 Lees Cove, Karaka - renew failed pathway	Red	Deferred	This project has not progressed due to resource availability and has been deferred to the 2018/2019 financial year work programme. The ground investigation works, survey and planning assessment are currently underway. The next steps will be to complete the design. Staff intend to amalgamate this project with other retaining wall projects for tender. The tender process will commence in August 2018. It is anticipated that all construction works will be completed in late November 2018.
ID #3589: Elliot to Freelance Greenway - develop shared path	Red	Deferred	This project will be carried forward into the new financial year for full delivery. Auckland Council staff have received and reviewed the scope of work and accompanying resolutions requesting investigation into pontoon structures. Pontoon structures have been identified as non-compliant for health and safety, cost efficiency, and durability. These issues were presented to the local board during a workshop on 16 May 2018. As a result, a revised scope of work is being assembled that reaches the goal of completing this greenway connection but in the most safe, realistic, and sustainable way possible. Staff presented a simplified scope of work to the local board workshop on 18 July 2018 that focused on the execution of greenways routes #12 and #13. Results will be reported for approval in the board’s August 2018 business meeting.
ID #2711: Elsie Morton Reserve - renew skate park	Red	Deferred	This project will be carried forward into the new financial year for full delivery. Consultation has been completed and consultant engagement is in progress. The next steps will be to produce detailed design.
ID #2724: Papakura - renew park car parks FY17	Red	Deferred	The scope took longer than expected due to the condition of the car parks. Further investigation was required e.g. topography, geotech and pit testing reports to find the best design/solution. This project will be carried forward into the new financial year for full delivery. The scope and cost estimates are now completed and the work will commence in the dry season.
ID #3280: Kauri Drive - develop general park	Red	Deferred	This project will be carried forward into the new financial year for full delivery. Physical works started in early July 2018 with completion anticipated by the end of October 2018 dependant on weather conditions.
ID #3286: Ray Small Park - renew skate park	Red	Deferred	The park is physically fully complete. The project is still showing in ‘Delivery’ phase as staff are waiting for close-out documentation from the architect, without which they cannot move ‘Close’ phase. This is only an internal business rule relating to the project management process and not an indication that work remains to be completed. Construction is complete and the park is fully open to the public. The official opening was held on 5 May 2018.
ID #2708: Conifer Grove Esplanade Reserve - renew park structures	Amber	In progress	This is a multi-year project. Progress has been slower than anticipated. The delays related to obtaining a start date from the contractor due to their prior engagement in other committed projects and also reviewing appropriate safety documentation for working close to water body. A contract has been awarded and works will be monitored through to completion. Works are due to commence in July 2018.
ID #2732: Takanini - develop multi-purpose facility	Amber	In progress	This is a multi-year project. Initially progress was slower than anticipated, however things are on target to complete the design in plenty of time to meet the developer’s timeframes. The sod turning/blessing for the Takanini Community Hub and Library was held on Friday 3 August 2018. The draft concept plan was presented to the local board at a workshop on 8 August 2018. Following this staff will complete their public consultation and then proceed with detailed design, consenting. Staff expect to have this work ready ahead of the developers current handover date which is November 2019.
ID #3279: Hingaia Park - development	Amber	In progress	This is a multi-year project. Progress has been slower than anticipated. There has been a longer than anticipated time required to meet with Auckland Transport to discuss traffic implications for this project. The developed design process is awaiting final reports with anticipated lodgement of resource consent by June/July 2018. The next steps will be the lodging of the resource consent and detailed design.
ID #2707: Bruce Pulman Park - renewals	Amber	In progress	This is a multi-year project. Progress has been slower than anticipated due to the weather. Physical works to the central area footpath are underway. The next steps will be to complete physical works.
ID #2850: Opaheke Reserve - develop toilets and changing room	Amber	In progress	This is a multi-year project. Progress has been slower than anticipated. In mid-December 2017 the local board approved funding for two additional toilets. The project has recommenced at the end of January 2018. Building and resource consents have been lodged however there are delays in processing of the consents. The next steps will be the preparation of tender documentation.

Community Leases work programme

21. The percentage of Community Leases work programme activities delivered is 38%. There are eight activities that are Red / ‘Not delivered’. The activities that were not completed or progressed as expected (Red RAG status) are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
ID #1858: Hingaia Reserve community garden	Red	Cancelled	The provision of a community garden is part of stage 2 of the park development project. The community group that had initially gardened on the reserve has ceased to operate. The implementation of the concept plan has the community garden in stage 2 of the proposed works.
ID #1860: Papakura Radio Club Inc.	Red	Deferred	The activity/project was expected to be completed this year but has been deferred to 2018/2019. Staff are awaiting information from the club on the public liability insurance held by their national body.
ID #1863: Rollerson Park Community Gardening Committee	Red	Cancelled	This project has been handed over to the Park Services Volunteering and Programmes team to progress.
ID #1865: Uenuku Room	Red	Cancelled	The two rooms within Accent Point are used by local iwi groups. Therefore this is not a community lease.
ID #1866: Papakura Rugby Football Club Inc. (Ron Keat Drive)	Red	Deferred	The activity/project was expected to be completed this year but has been deferred to 2018/2019. Legal and regulatory issues regarding the existing commercial operation of the gymnasium have found to be still outstanding. The club have been asked to advise what steps they propose to take to resolve the issue.
ID #1867: Papakura Rugby Football Club Inc. (Beach Road)	Red	Deferred	The activity/project was expected to be completed this year but has been deferred to 2018/2019. As the rugby club have asked that the Beach Road lease be for the same term as the Ron Keat Drive lease, this application is on hold awaiting the club's response to the legal and consent issues on Ron Keat Drive.
ID #1868: Royal NZ Plunket Society - Drury	Red	Cancelled	This item has been cancelled as Plunket have vacated the Drury Hall and a lease is no longer required.
ID #1870: Vacant, Elizabeth Campbell Centre, ex- RNZ Plunket Society	Red	Deferred	The activity/project was expected to be completed this year but has been deferred to 2018/2019. The Papakura Toy Library has requested the former Plunket room to be added to their existing lease area. The board considered a report on this matter at its 25 July business meeting and resolved to approve the addition to the lease area.

Infrastructure and Environment Services work programme

22. The percentage of Infrastructure and Environment Services work programme activities delivered is 80%. There is one activity that was Red / ‘Not delivered’. The activity that was not delivered is discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

ID #295: Healthy Rentals project (Papakura)

Red

Not completed

While the number of home visits and interventions for tenants exceeded targets, the portion of the project budget set aside for landlord subsidies ($3,500) has been underspent due to lack of uptake by landlords.

Of the total budget allocated, 78 per cent was spent.

In quarter four, 20 homes received a home assessment/tenant advice and were provided with a selection of tools depending on needs of the home including temperature and humidity measuring devices, LED bulbs, hot water cylinder insulation wrap, thermostat controller, shower timer, flow restrictor or draught stopper. Of these, three homes were referred through the Auckland Wide Healthy Homes Initiative with the local board funding only the energy efficiency measures and 17 home visits were fully funded by the board. Most of these were referred through the local Kootuitui project.

Support has also been provided to the Habitat curtain bank to ensure they could make and install curtains in all homes needing curtains in the project.

To date, 26 homes have benefited from the project.

An evaluation report on the outcomes of the healthy rentals project will be delivered to the board in October 2018, in line with reporting for other local board healthy rentals initiatives which are continuing through the winter.

Local Economic Development work programme

23. The percentage of Local Economic Development work programme activities delivered is 100%.

Deferred activities

24. As part of the Local Board Funding Policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. There was one activity deferred to the 2018/2019 financial year for the Papakura Local Board:

· Papakura Community volunteer Awards - $8,000.

25. Undelivered Capex funded activities will be brought to the board by Community Facilities as part of their annual capex carry forward process.

Financial performance

26. The Papakura Local Board Financial Performance report is attached as Appendix C which provides information on the following points:

· Operating Revenue was above budget by $179,000 overall.

· Operating expenditure of $11.51 million was 3% over budget for the full year, remaining static against the last quarter results.

· Locally Driven Initiatives (LDI) was slightly under budget and 95% of projects and grants were completed or distributed.

· Asset Based Services (ABS) was over budget. This was mostly in the Rima facility contract and parks costs. There is overall underspend in the Massey Park and Papakura Recreation Centre for response maintenance and in Community Services the libraries are underspent for the year from the Fit for Purpose initiatives. The Pukekiwiriki maintenance programme has an underspend of $200,000.

· Capital expenditure (capex) of $3.42million was behind budget, however delivery against the full year budget is 90%.

· LDI Capex allocations of $922,000 were approved by the local board for this three-year funding term, with most projects due for delivery in financial year 2018/2019. This uses most of the current LDI Capex with a new balance of $1.2 million to start the next triennium.

Key performance indicators

27. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in the Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

28. This report informs the Papakura Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

Tauākī whakaaweawe Māori / Māori impact statement

29. The Papakura Art Gallery delivered 22 programmes in the 2017/2018 financial year, 10 of which had Māori outcomes:

- Ngā Horopaki - The meaning of Context – The programme looked at the cultural similarities and differences between Māori and non-Māori. During April four workshops were held that dealt with semiotics, the study of signs and symbols. The gallery displayed art created by a Muslim light installation artist and prints created by a Cook Island artist. Both works discussed typography. The workshops discussed ideas of communication and context; how different countries have universal similarities around spirituality, cultural history and the place of arts within critical thinking.

- Whakawhanaungatanga through drawing with string – Three drawing workshops occurred throughout the exhibition duration and taught social skills through drawing with string. The exhibition at the time had two artists who created string drawings on the gallery walls. By utilising the action of collectively drawing with string, as a group participants would discuss issues of respective relational communication, empathy and abstraction. Age groups taking part ranged from kohanga reo to senior citizens. Participants gained a better understanding of not only the artist’s reasonings for creating their work but a better understanding of communicating with each other.

- Ako Art Bus – Ako Art Bus is the Papakura Art Gallery’s signature event that happens every Matariki. It encourages local community to explore local south Auckland galleries and their Matariki exhibitions. But it is not just a free bus ride but is dedicated to growing relationships (whakawhanaungatanga) with differing local groups. From alternative education students, people with disabilities and intergenerational communities real life applications of Te Ao Māori are learnt.

- Wood Carving – Local carver Maaka Potini facilitated two carving workshops with training providers & disability groups, showing not only customary arts but how one can utilise Māori cultural knowledge within vocational training and benefit emotionally, collectively and economically.

30. A Matariki exhibition by local master carver Ted Ngātaki and senior Māori artist and master weaver Toi Te Rito Maihi was hosted at the Papakura Art Gallery.

31. The Matariki ki Papakura event was delivered on Saturday 30 June 2018. The Papakura Library held a display of Māori library resources and Te Reo Māori storytimes in the foyer as part of the Matariki ki Papakura celebrations.

32. The rebranding of Rhymetime to Reo and Rhymes continues to be a highlight of the week in the Papakura Library.

33. The library also has a co-design process underway focussing on how the library can support kura and bilingual units to develop their student literacy. This includes Te Wikitoria Kohanga Reo and Kelvin Road School who are on a regular timetable for a future new library mini-van service.

34. The Community Facilities and Parks staff have supported Resilio Design Studio with the development of the concept plan for Smiths Ave. The community feedback has been consolidated into a concept plan which was presented to the board on 4 July.

35. The community mural project on the external walls of the Smiths Ave hall has generated strong community support and positivity.

Ngā ritenga ā-pūtea / Financial implications

36. This report is provided to enable the Papakura Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Papakura Local Board receiving this report.

Ngā raru tūpono / Risks

37. There is a potential risk associated with the number of deferred Community Facilities projects impacting on the 2018/2019 work programme.

Ngā koringa ā-muri / Next steps

38. The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Papakura Local Board Snapshot for quarter four for the period ending 30 June 2018	131
b ⇩	Papakura Local Board 2017/2018 work programme update for the period ended 30 June 2018	133
c ⇩	Papakura Local Board quarterly financial performance report for the 2017/2018 financial year - period ended 30 June 2018	155

Ngā kaihaina / Signatories

Author

Lee Manaia - Local Board Democracy Advisor

Authorisers

Louise Mason - GM Local Board Services

Manoj Ragupathy - Relationship Manager Manurewa & Papakura

Chairperson	Brent Catchpole
Deputy Chairperson	Felicity Auva'a
Members	Hon. George Hawkins, QSO
	Bill McEntee
	Michael Turner
	Katrina Winn

What	From	To	When
All urban and rural berm mowing and weed management	Auckland Transport	Community Facilities	1 April 2019
‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying	Auckland Transport and Waste Solutions	Community Facilities	1 July 2019

	Section	Description
a)	Local Board area demographics	A demographic profile of the area (originally presented in Local Board Plans).
b)	Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local Board group photo	A group photo of the Local Board.
d)	Local Flavour	A profile of either an outstanding resident, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

Governance role	Examples
Setting direction / priorities / budget	Capex projects, work programmes, annual plan
Local initiatives / specific decisions	Grants, road names, alcohol bans
Input into regional decision-making	Comments on regional bylaws, policies, plans
Oversight and monitoring	Local board agreement, quarterly performance reports, review projects
Accountability to the public	Annual report
Engagement	Community hui, submissions processes
Keeping informed	Briefings, cluster workshops

No.	Title	Page
a ⇩	Papakura Local Board Workshop Record 11 July 2018	219
b ⇩	Papakura Local Board Workshop Record 18 July 2018	223
c ⇩	Papakura Local Board Workshop Record 25 July 2018	227
d ⇩	Papakura Local Board Workshop Record 01 August 2018	229

Author	Paula Brooke - Democracy Advisor
Authoriser	Manoj Ragupathy - Relationship Manager Manurewa & Papakura