Papakura Local Board
OPEN MINUTES
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Minutes of a meeting of the Papakura Local Board held in the Local Board Chambers, Papakura Service Centre, 35 Coles Crescent, Papakura on Wednesday, 22 August 2018 at 4.30pm.
Chairperson |
Brent Catchpole |
Deputy Chairperson |
Felicity Auva'a |
Members |
Hon. George Hawkins, QSO |
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Michael Turner |
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Katrina Winn |
ABSENT
Member |
Bill McEntee |
ALSO PRESENT
Councillor |
Daniel Newman, JP |
Councillor |
Sir John Walker, KNZM, CBE (from 4.56pm, item 11) |
Papakura Local Board 22 August 2018 |
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Deputy Chair Felicity Auva’a led the meeting in prayer.
Resolution number PPK/2018/134 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a) accept the apology from member Bill McEntee for absence, and Clr Sir John Walker KNZM, CBE for lateness. |
There were no declarations of interest.
Resolution number PPK/2018/135 MOVED by Chairperson B Catchpole, seconded by Member MV Turner: That the Papakura Local Board: a) confirm the ordinary minutes of its meeting held on Wednesday, 25 July 2018, as a true and correct record. |
There were no requests for leave of absence.
6.1 |
Acknowledgements – Representing Papakura and the Papakura Volunteer Coastguard Inc |
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Resolution number PPK/2018/136 MOVED by Chairperson B Catchpole, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board: a) acknowledge Fresh Concept, Sean Atavenitia and the Papakura Business Association for the Representing Papakura photography exhibition which has been displayed across the Papakura town centre. b) acknowledge the Papakura Volunteer Coastguard Inc who celebrated 50 years of service to the community on 18 August 2018. |
There were no petitions.
8.1 |
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Resolution number PPK/2018/137 MOVED by Member G Hawkins, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board: a) thank Shona Rakete, from the Southside Drama Group for her presentation thanking the board for their support and financial assistance for the production of Shakespeare’s Canon. |
9.1 |
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Resolution number PPK/2018/138 MOVED by Member G Hawkins, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board:
a) thank Heather Harrison for requesting the maximum disabled parking limit be increased from 120 minutes to 180 minutes and highlighting the lack of adequate disabled parking near the train station and Papakura town centre areas. |
There was no extraordinary business.
Secretarial note: Sir John Walker, KNZM, CBE, arrived at 4.56pm
11 |
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Resolution number PPK/2018/139 MOVED by Chairperson B Catchpole, seconded by Member G Hawkins: That the Papakura Local Board: a) receive the Ward Councillors update from: i) Cr Daniel Newman regarding: · Structure planning for Drury South · Bus corridor on Great South Road · Pararekau Road · Bus services contract delivery alignment · Sub division consenting |
12 |
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Resolution number PPK/2018/140 MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board: a) receive the verbal report from the Papakura Local Board Chairperson regarding: i) his attendance at the Local Government New Zealand (LGNZ) 2018 conference in Christchurch ii) acknowledgement of the local board and other staff efforts and input into to the development of the Manurewa Takanini Papakura Integrated Area Plan which was a finalist at the LGNZ Excellence Awards for Community Engagement. |
13 |
Auckland Transport Local Board Transport Capital Fund – Papakura Local Board |
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Resolution number PPK/2018/141 MOVED by Member K Winn, seconded by Member G Hawkins: That the Papakura Local Board: a) allocate $397,000 from the Auckland Transport Local Board Transport Capital Fund to construct sections of shared path noted as 1 and 2 of the McLennan Park Concept Plan for a 3 metre wide shared path linking the new roads to the north of the park to Artillery Drive. |
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Auckland Transport August Report to the Papakura Local Board |
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Resolution number PPK/2018/142 MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board: a) receive the Auckland Transport August 2018 update report. b) does not support the concept plans for the Great South Road Corridor presented at a workshop on 25 July 2018, and provides the following feedback as their preference: i) T2/T3 lanes in Great South Road, Takanini ii) cycle lane removed from the road carriageway iii) for parking restrictions to be during peak hours only. c) reiterate that it is Auckland Transport’s responsibility to meet with residents at the Bellfield Road development to address their concerns about signalisation as Auckland Transport are the subject matter experts. d) remain concerned about the ongoing delays to the reinstatement of Pararekau Road and the inconvenience to local residents. e) request Auckland Transport to: i) engage with residents surrounding the Bottletop Bay boat ramp to address their concerns about the removal of access restrictions that were originally put in place to manage anti-social behaviour ii) urgently investigate the maintenance and renewal opportunities for capping the top of the Bottletop Bay boat ramp to ensure safe carriage and turning at that location by vehicles. f) request the Chairperson write to the Minister of Transport, Hon. Phil Twyford, to intervene to reduce the speed limit on Airfield Road, Papakura between Porchester Road and Mill Road. g) request Councillor Daniel Newman seek a meeting with the Auckland Transport board about the speed reduction required at Airfield Road Papakura in relation to resolution f). h) request the Chairperson write to the Minister of Police Hon. Stuart Nash, with concerns of speeding in Papakura and ask for a greater number of police road safety patrols. |
Member MV Turner left the meeting at 5.40 pm.
15 |
Approval for the addition of McLennan Park upgrade - locally driven initiatives (LDI) project to the Papakura Local Board 2018/2019 Community Facilities Work Programme |
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Resolution number PPK/2018/143 MOVED by Member G Hawkins, seconded by Member K Winn: That the Papakura Local Board: a) approve $45,000 from the FY2018/2019 Locally Driven Initiatives (LDI) capital expenditure (capex) funds to progress the resource consent for the storage of ‘fill’ from the adjacent Housing New Zealand development. b) approve $392,689 from the FY2018/2019 Locally Driven Initiatives (LDI) capital expenditure (capex) funds to progress design, resource consenting and physical works phases for the minor connecting pathways 3, 5 & 6 as per the McLennan Park Masterplan. |
Member MV Turner returned to the meeting at 5.17 pm.
16 |
Locally driven initiatives 2018/2019 programme update to the Papakura Local Board |
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Resolution number PPK/2018/144 MOVED by Member K Winn, seconded by Member MV Turner: That the Papakura Local Board: a) receive the Locally Driven Initiatives (LDI) FY2018/2019 capital work programme update, attachment A to the report entitled “Locally driven initiatives 2018/2019 programme update to the Papakura Local Board”. b) approve an additional sum of up to $12,000 from the Locally Driven Initiative (LDI) capital fund to cover additional remediation costs associated with Papakura Brass Band parking improvements project. c) express concern that the information previously provided by Community Facilities did not take into account the consequential operational expenditure associated with the solar heating of the outdoor pool and notes that the board is reluctant to fund this shortfall from the Locally Driven Initiative (LDI) operational budget. d) request that council staff re-negotiate that the trial period for the Massey Park solar heated pool extended hours is for a minimum period of three consecutive months from the normal summer shutdown period in April, rather than on a month by month basis. |
17 |
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Resolution number PPK/2018/145 MOVED by Member G Hawkins, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board: a) approve that staff proceed with developed design and order of costs for sections 12, Elliot Street to Freelance Terrace, and 13, Freelance Terrace to Pescara Point Bridge, of the Papakura Greenways Plan as referenced in Attachment A to the report entitled “Elliot to Freelance Greenway Shared Path”. b) note that staff do not recommend the use of pontoons as a shared path structure. |
18 |
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Resolution number PPK/2018/146 MOVED by Deputy Chairperson F Auva'a, seconded by Member MV Turner: That the Papakura Local Board: a) adopt the Smiths Reserve Concept Plan provided in Attachment A to the report entitled “Smiths Reserve Concept Plan Adoption”. b) approve Local Driven Initiative (LDI) capital funding of $40,000 to progress the design, specialist investigation reports and stakeholder consenting phase. c) approve Local Driven Initiative (LDI) capital funding of $257,526 to progress stage one of the concept plan. d) note the planned sports field improvement works planned as part of stage one, will be funded through FY2018/2019 renewals budget. e) note the advice provided by the Acting Manager, Work programme team, Rua Lead: i) The Papakura Locally Driven Initiative (LDI) capital expenditure (capex) budget allocation for the 2018/2019, 2019/2020 and 2020/201as follows: Financial year 2018/2019 $364,978 Financial year 2019/2020 $384,736 Financial year 2020/2021 $405,259 ________ 2018 – 2021 total capital budget $1,154,973 ii) Calculation of amount remaining after allocations have been taken into account Carry forward from financial year 2017/2018 $87,677 which when added to the 2018/2019 allocation $364,978 _______ Total for allocation in 2018/2019 financial year $452,655 Total for allocation in 2019/2020 financial year $384,736 _______ Total for allocation from 2018/2019 and 2019/2020 $837,391 McLennan Park resource consent for the fill $45,000 McLennan Park connecting pathways $392,689 ________ Subtotal McLennan Park project $437,689
Additional funding required for Brass Band Gobi block $12,000
Smiths Ave consents $40,000 Smiths Ave concept plan stage one $257,526 ________ Subtotal Smiths Ave project $297,526 Less total McLennans Park and Smiths Ave capex project costs $747,215 _______ Amount remaining for allocation from FY 2019/2020 $90,176
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19 |
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Resolution number PPK/2018/147 MOVED by Member MV Turner, seconded by Member K Winn: That the Papakura Local Board: a) support the transfer of streetscape services from Auckland Transport and Waste Solutions to Community Facilities’ Full Facilities suppliers as part of Project Streetscapes with the proviso that the contract outcomes reflect local character, not one generic outcome across the region. b) note that the majority of the service specifications for the proposed 5 levels of service (A, B, C, D and E) for Project Streetscapes remain prescriptive and not outcome focused, due to budget constraints, and request the Governing Body consider increasing the budget for Project Streetscapes to ensure alignment with the outcomes based service levels of Project 17. c) note with concern that some of the assets being transferred from Auckland Transport to Community Facilities’ Full Facilities suppliers may not be in good condition or are not currently being serviced appropriately, and supports Community Facilities working with Auckland Transport to upgrade these assets before they are transferred as part of Project Streetscapes. d) note that staff have advised that service levels will improve as a result of Project Streetscapes. e) delegate to the Chairperson and Deputy Chairperson to work with the members to provide a list of known issues and/or priority areas with respect to streetscape services as requested in the Project Streetscapes report to Community Facilities. f) declines responsibility for identifying assets that are not currently on asset registers and expects to see the maintenance of all assets continue regardless of whether they are on the list of assets transferred as part of Project Streetscapes. |
Member G Hawkins left the meeting at 6.45 pm.
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Resolution number PPK/2018/148 MOVED by Member K Winn, seconded by Member MV Turner: That the Papakura Local Board: a) approve the name change from Papakura Youth Scholarships to Papakura Youth Pathways and Excellence Grants. b) approve the following selection criteria for the 2018/2019 grants round:
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Secretarial note: The chairperson asked at this time if there are any declarations of interest, please acknowledge these now before item 21.
21 |
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Resolution number PPK/2018/149 MOVED by Member K Winn, seconded by Deputy Chairperson F Auva'a: That the Papakura Local Board: a) agree to fund, part-fund or decline the 2018/2019 Papakura Small Grants Round One applications as follows:
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22 |
Auckland Council’s Quarter Four and Year End Performance Report: Papakura Local Board |
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Resolution number PPK/2018/150 MOVED by Chairperson B Catchpole, seconded by Member K Winn: That the Papakura Local Board: a) receive the performance report for the financial quarter and year ending 30 June 2018. |
23 |
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Resolution number PPK/2018/151 MOVED by Member K Winn, seconded by Member MV Turner: That the Papakura Local Board: a) adopt the 2017/2018 Papakura Local Board Annual Report as sent out in Appendix A to the report entitled “(Papakura Local Board Annual Report 2017/2018”. b) note that any proposed changes will be clearly communicated and agreed with the Chairperson before the report is submitted for adoption by the Governing Body on 27 September 2018. |
Member G Hawkins returned to the meeting at 6.52 pm.
24 |
For Information: Reports referred to the Papakura Local Board |
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Resolution number PPK/2018/152 MOVED by Member MV Turner, seconded by Member K Winn: That the Papakura Local Board: a) note the information from the following Governing Body committee meetings or forums or other local board meetings:
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25 |
Papakura Local Board Achievements Register for the 2016-2019 Political Term |
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Resolution number PPK/2018/153 MOVED by Deputy Chairperson F Auva'a, seconded by Member K Winn: That the Papakura Local Board: a) request the following additions be added to the Papakura Local Board Achievements Register for the 2016-2019 political term:
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26 |
Papakura Local Board Governance Forward Work Calendar - August 2018 |
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Resolution number PPK/2018/154 MOVED by Member K Winn, seconded by Member MV Turner: That the Papakura Local Board: a) note the Governance Forward Work Calendar as at 14 August 2018. |
27 |
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Resolution number PPK/2018/155 MOVED by Member K Winn, seconded by Member G Hawkins: That the Papakura Local Board: a) note the records for the Papakura Local Board workshops held on: i) Wednesday, 11 July 2018 ii) Wednesday 18 July 2018 iii) Wednesday 25 July 2018 iv) Wednesday 01 August 2018. |
28 Consideration of Extraordinary Items
There was no consideration of extraordinary items.
The meeting finished at 6.53 pm
The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Papakura Local Board HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................