Agenda of Rodney Local Board

Rodney Local Board

16 August 2018

Mahurangi River Restoration Trust – Mahurangi River dredging project

File No.: CP2018/14918

Te take mō te pūrongo / Purpose of the report

1. To allocate funding to the Mahurangi River Restoration Trust (“the Trust”) for a dredging project in the Mahurangi River, Warkworth.

Whakarāpopototanga matua / Executive summary

2. The Trust gave a deputation to the Rodney Local Board on 19 April 2018 outlining a project to dredge part of the Mahurangi River and dispose of the sediment at a clean fill site further down the river. The Trust have gained a resource consent for the disposal of sediment at the clean fill site and has had purpose built equipment acquired for the project.

3. The immediate requirement is to dig the access channel to the river so the barge can be seen operating in the Town Basin. This will encourage local business and resident funding and demonstrate local board’s significant support.

4. After considering funding options, the preferred option would be for the local board to fund the Trust through a contract of service, with some oversight provided from Auckland Council. This will be outlined in a contract for service to be prepared between council and the Trust.

5. As council’s capital contribution will only cover a portion of the total project costs, the additional funding required will need to be raised by the Trust through a focussed capital fundraising campaign later in 2018. There is a risk that if the additional funding is not raised, work will not be able to begin and the local board contribution will not be able to be utilised.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) allocate $250,000 from the Rodney Local Board Locally Driven Initiatives capital funding for dredging of the Mahurangi River, with work to be delivered by the Mahurangi River Restoration Trust in the 2018/2019 financial year by way of contract for service.

Horopaki / Context

6. The Mahurangi River is located in the Rodney Local Board area, near the town of Warkworth. From Warkworth, the river runs south-east out to the Mahurangi Harbour.

7. The Mahurangi River Restoration Trust (“the Trust”) gave a deputation to the Rodney Local Board on 19 April 2018 outlining a project to dredge part of the Mahurangi River and dispose of the sediment at a clean fill site further down the river.

8. Operational grants of $20,000 per annum have been paid by the local board to the Trust over the last three years. These grants were to support a community-led project to carry out maintenance dredging of the Mahurangi River to allow for navigational access up the river and the funding was used for design and planning work related to the resource consent.

9. The Trust have gained a resource consent for the disposal of sediment at the clean fill site and has had purpose built equipment acquired for the project. The use of the clean fill site dramatically reduces the overall project cost as the sediment does not have to transported all the way out to sea.

10. The immediate requirement is to dig the access channel to the river so the barge can be seen operating in the Town Basin. This will improve access to the existing (council owned) wharf, amongst other things, which will further encourage local business and resident funding and demonstrate local board’s support.

11. The total cost of the project is estimated to be $5,139,300 and to date the Trust have raised $1,075,063. This leaves a balance of $4,064,237 to raise for the remainder of the dredging project. There will also be a financial requirement for ongoing operational maintenance to ensure future access is preserved. A portion of this operational cost will be provided by council through consequential opex, with the remainder to be funded by the Trust.

12. The additional funding required for both the capital project and a portion of the ongoing operational maintenance will need to be raised by the Trust through a focussed fundraising campaign later in 2018.

13. The community-led project is managed by an advisory board appointed by the Trustees. The board is made up of people with business, commercial, local body and boating experience.

Tātaritanga me ngā tohutohu / Analysis and advice

Financial advice

14. Council officers investigated two options to deliver the project: firstly by way of a grant to the Trust and, secondly, by a contract for service with the Trust. There is also the option for the local board to not provide funding for the project.

15. For option one (grant to the Trust), as the wharf asset is owned by Auckland Council, council cannot grant funding to a third party to develop, renew or improve an asset that it owns. This is due to GST implications, and has previously been explained to the local board.

16. For option two (contract for service with the Trust), council will need to work with the Trust to clearly outline the roles of both council and the Trust and desired outcomes of the project. This is the only viable option in light of the GST implications in option one, both in terms of the initial dredge and the ongoing operational expenses of maintaining the channel.

17. There is a third option, which is not to fund the project. If the local board decides not to fund the project, there would be risks for the Trust which are outlined below.

Work completed to date

18. Operational grants totalling $60,000 have been paid to the Trust for design and planning work related to the project resource consent, which the Trust has subsequently gained.

19. The community, at their own cost, have also built surrounding wharf structures, creating Lucy Moore Park and developing the foreshore boardwalk. These assets are currently owned and maintained by council.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Local impacts

20. The trust has consulted with and has the support of many local groups and individuals, including iwi, action groups, and politicians.

Local Board views

21. The Rodney Local Board identified the Mahurangi River (though not the dredging project itself) as a priority in its Local Board Plan 2017 under the outcome “Our harbours, waterways and environment are cared for, protected and healthy”. The local board has also provided $20,000 in each of the last three financial years to support the Trust in planning and design work related to a resource consent for the project.

22. In April 2018, the board received a deputation given by the Trust and in June 2018 resolved to (RD/2018/83):

f) request a report from Infrastructure and Environmental Services on the potential allocation of funding for the Mahurangi River dredging community-led project, following their deputation to the local board in April 2018.

23. A copy of the deputation the Trust gave on 19 April is attached as Attachment A to the agenda report. Material subsequently received on the project from the Trust is attached as Attachment B to the agenda report.

Tauākī whakaaweawe Māori / Māori impact statement

24. There is a need to continue to build relationships between local boards and iwi, and where relevant the wider Māori community. Ongoing conversations will assist local boards and Māori to understand each other’s priorities and issues. This in turn can influence and encourage Māori participation in council’s decision-making processes.

Ngā ritenga ā-pūtea / Financial implications

25. Currently, there are no projects related to the dredging of the Mahurangi River in the Rodney Local Board budgets in the 2018-28 Long-term Plan and no future funding has been identified for this purpose.

26. Funding sought from the Trust would come from unallocated Locally Driven Initiative funding available over the next three years.

27. Should the dredging of the site on the Mahurangi River go ahead, there will be a requirement for ongoing maintenance of the channel. It must be clear in the contract for service as to which party will be responsible for ongoing costs once the dredging has been completed. More information will be required on frequency and volumes of maintenance dredging to determine the future costs of maintenance. Part of this will be covered by consequential opex from the local board’s LDI Capital funding with the balance to be funded by the Trust.

Ngā raru tūpono / Risks

28. The Trust has outlined risks that suggest time is of the essence, including: the landfill site that has been granted a current resource consent is only available for a limited term, the specialist equipment purpose designed for shallow water won’t be available forever at the current pricing regime, the Trust want to have the project completed in time for the upcoming America’s Cup.

29. While officers have provided some expert guidance along the way, it was understood that this project is community led and thus the planning to date was not held to the same standard as a council led project. The plans are thus taken at face value, but if the assumptions in the plans turn out to be wrong, the cost could be significantly higher than currently estimated and the project may stall, leading to the local board’s investment essentially being wasted.

30. While the contract for service can oversee work around the town basin, the rest of the project is community-led and outside of the local board’s control. There is, therefore, no guarantee or oversight by council and plans and works may change without local board input and in ways that cannot be foreseen.

31. If the project is not supported by the local board, the Trust may not be able to raise further third party funding for the project.

32. If the trust can’t raise ongoing funding to cover maintenance for their portion, then the river will revert to its current state and the benefits of the project will not be fully realised.

33. If the dredging work is not completed, status quo access provisions will remain, which currently means access to the wharf is tidally dependent. With increased sedimentation, this access may worsen over time.

Ngā koringa ā-muri / Next steps

34. Council officers to work with the Trust on a contract for service which will outline the desired outcomes from the funding.

35. Council will clarify its role in oversight and management of the project and set out key milestones and accountability for the funding.

36. Further costing work will need to be provided for ongoing operational maintenance requirements.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Mahurangi River Restoration Trust deputation April 2018	11
b ⇩	Mahurangi River Restoration Trust promotional material	17

Ngā kaihaina / Signatories

Author

Mark Purdie - Lead Financial Advisor

Authorisers

Louise Mason - GM Local Board Services

Lesley Jenkins - Relationship Manager

Rodney Local Board

16 August 2018

Araparera Forestry Joint Venture - Road Sealing

File No.: CP2018/14521

Te take mō te pūrongo / Purpose of the report

1. To approve the recommended sites that are to be taken forward and investigated further by Auckland Transport (AT) for seal extension selection using Araparera Joint Venture funding. This will enable AT to continue the investigation, selection, design, and construction of the maximum number of sites within the budget of $2.8 million.

Whakarāpopototanga matua / Executive summary

2. The Rodney local Board has been given the responsibility of selecting the roads that are to be sealed using the approximately $2.8 million available from the Araparera Forestry Joint Venture.

3. An initial prioritisation report was completed by AT and their consultants which weighted eligible sites based on the physical characteristics of the road, and a regional and local priority adjustment for a community emphasis aspect. The initial report showed 84 potential sites for reseal.

4. Further amendments were made on the list based on the local board’s suggestion of using shorter road lengths for better value for money. This amended report has 29 potential sites for reseal. Out of the 29 potential sites, 12 top priority sites were supported by the local board, as noted in table 1 below.

5. AT has investigated the top 12 potential sites for further cost analysis. The initial cost analysis found that only the top 5 sites could be sealed within the $2.8 million available budget, based on Level of Service (LoS) 1 improvement (as per ATCOP standards). A further indicative assessment was undertaken to check whether more sites could be sealed using two lower LoS standards for the 12 sites. Table 1 below shows the 12 potential sites, the estimated costs of the three LoS improvements and the number of sites for a LoS 1, 2 and 3 seal extension improvement that are assessed to be within the $2.8 million budget (shown in bold). *¹ Note, for Whitmore Road, LoS 1 was costed for 0.43km and LoS 2 and 3 for 1.8km.

Table 1 – Top 12 potential sites from 11^th May 2017 list (LoS 1 fully costed, LoS 2 and 3 indicative costings)

Rank	Name	Suburb	Subdivision	Length (km)	LoS 1 Cost ($)	LoS 2 Cost ($)	LoS 3 Cost ($)
1	Underwood Road	Port Albert	Wellsford	0.70	$715,000	$303,000	$141,000
2	Wellsford Valley Road	Wellsford	Wellsford	To be sealed as part of the seal extension programme
3	Whitmore Road	Takatu	Warkworth	1.8	$430,000*¹	$779,500	$362,000
4	School Road 3 (Tomarata)	Tomarata	Wellsford	0.48	$440,000	$208,000	$97,000
5	Wellsford Valley Road	Wellsford	Wellsford	To be sealed as part of the seal extension programme
6	Krippner Road	Puhoi	Warkworth	0.25	$370,000	$108,000	$50,500
7	Smith Road	Matakana	Warkworth	0.40	$425,000	$173,000	$80,500
8	Wharehine Road	Wharehine	Wellsford	0.92	$865,000	$398,500	$185,000
9	Krippner Road	Puhoi	Warkworth	Sealed
10	Tauhoa Road	Tauhoa	Warkworth / Wellsford border	0.45	$430,000	$195,000	$38,000
11	Dennis Road	Kourawhero	Warkworth	0.70	$920,000	$303,000	$141,000
12	Rodney Road (Pakiri)	Pakiri	Warkworth / Wellsford border	0.60	$675,000	$260,000	$121,000
Total:				6.30	$5,270,000	$2,728,000	$1,216,000

*¹ Note, for Whitmore Road, LoS 1 was costed for 0.43km and LoS 2 and 3 for 1.8km.

6. At this stage, only an indicative cost assessment is available for LoS 2 and 3 seal extension improvements for the 12 sites. LoS 2 and 3 seal extensions will provide a lower standard of safety, potentially require higher maintenance costs and provide a lower asset design life (compared to LoS 1). Measures to mitigate these at additional costs will need to be assessed through detailed investigation of each of the 12 sites and final approvals for a departure from LoS 1 will need to be obtained within AT. Examples of measures are lower speed limits, signage, guardrails etc. Therefore, at this stage, the number of sites in Table 1 for a LoS 2 and 3 seal extension improvement that are assessed to be within the $2.8 million budget (shown in bold) are indicative only. Table 2 below shows the difference between LoS 1, 2 and 3 for a range of criteria.

Table 2 – Differences in LoS 1,2 and 3

Criteria No	Criteria	LoS 1 Improvements	LoS 2 Improvements	LoS 3 Improvements
1	Carriageway Width	Sealed carriageway width 7.2 m	Maintain existing carriageway width with minor widening where possible	Maintain existing carriageway width
2	Pavement	Modification of existing pavement material using conventional lime/cement stabilisation, min. 200 mm granular base course overlay and two coat chip seal	Reshaping existing carriageway profile and application of granular overlay prior to two coat chip seal	Some minor reshaping of carriageway profile and top up of existing granular material prior to two coat chip seal
3	Retaining Walls	Retaining walls where required	Retaining walls only where critical safety risks	No retaining walls
4	Drainage	Drainage upgraded where required including kerb and channel, catch pits, existing culvert upgrade /replacement	Clearing and re-shaping of roadside swale drains and minimal additional work such as existing culvert upgrade/replacement	Clearing and reshaping of existing roadside swale drains only
5	Safety Features	Safety features where required such as guardrails, sight rail barriers, additional signage	Safety features where required such as guardrails, sight rail barriers, additional signage but limited due to the constraints of other key criteria	Safety features where required such as guardrails, sight rail barriers, additional signage but limited due to the constraints of other key criteria
6	Design Life	25 Year Design Life	Varied service life based on treatment and site conditions	Limited service life based on treatment and site conditions

7. AT recommends that the top 12 roads under LoS 2 (table 1) be approved for seal extension using Araparera Joint Venture funding. Wellsford Valley Road (priority 2 and 5) will be sealed as part of the seal extension programme and Krippner Road (priority 9) has already sealed, thus excluded from the Araparera Joint Venture funding list. LoS 2 improvement is subject to departure approvals from LoS 1 and based on outcomes of further detailed investigations on the top 12 roads considering safety, ongoing maintenance costs and design life criteria.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) recommend to the Auckland Council Finance and Performance Committee that it release the Araparera Joint Venture funding for seal extension for nine sites using (LoS 2 seal improvement) at an estimated cost of $2.8 million as indicated in the table below.

Rank	Name	Suburb	Subdivision	Length (km)	LoS 1 Cost ($)	LoS 2 Cost ($)	LoS 3 Cost ($)
1	Underwood Road	Port Albert	Wellsford	0.70	$715,000	$303,000	$141,000
2	Wellsford Valley Road	Wellsford	Wellsford	To be sealed as part of the seal extension programme
3	Whitmore Road	Takatu	Warkworth	1.8	$430,000*¹	$779,500	$362,000
4	School Road 3 (Tomarata)	Tomarata	Wellsford	0.48	$440,000	$208,000	$97,000
5	Wellsford Valley Road	Wellsford	Wellsford	To be sealed as part of the seal extension programme
6	Krippner Road	Puhoi	Warkworth	0.25	$370,000	$108,000	$50,500
7	Smith Road	Matakana	Warkworth	0.40	$425,000	$173,000	$80,500
8	Wharehine Road	Wharehine	Wellsford	0.92	$865,000	$398,500	$185,000
9	Krippner Road	Puhoi	Warkworth	Sealed
10	Tauhoa Road	Tauhoa	Warkworth / Wellsford border	0.45	$430,000	$195,000	$38,000
11	Dennis Road	Kourawhero	Warkworth	0.70	$920,000	$303,000	$141,000
12	Rodney Road (Pakiri)	Pakiri	Warkworth / Wellsford border	0.60	$675,000	$260,000	$121,000
Total:				6.30	$5,270,000	$2,728,000	$1,216,000

b) note that Auckland Transport supports the LoS 2 for the proposed Araparera Forestry Seal Extension programme

Horopaki / Context

8. A brief history of the joint venture is as follows:

· In 1984 a joint venture was formed between Rodney County Council and the Maori Trustee, who had been appointed by the Maori Land Court to represent the more than 300 owners of six blocks of land, totaling 301 hectares in Araparera. The Maori Trustee was to assist in identifying a way for the land to produce income.

· A key consideration and successful outcome of the joint venture was to enable the payment of rates on the land, which over the period of the operation was close to $90,000.

· The joint venture entered into an agreement to plant a single rotation crop of pinus radiata on 201 hectares of the land, with the first planting taking place in 1985. The proceeds from the harvesting of the trees were to be shared based on the amount of financial input by each of the two parties.

· Funding for the operation of the joint venture was secured by way of a targeted rate over the rural parts of the ‘northern ridings’, with the proceeds then set aside to be used for roading purposes in that same area.

· This targeted rate over the total years of operation totaled around $1.5m across the 7,000 properties involved. This was an average of between around $50,000 per year, or around $8 (peaking at around $20) per property per year.

· Harvesting started in early 2012 and when completed in 2014 resulted in total proceeds of around $6.1m. After allowing for costs this left a net profit of around $3.5m, with Council’s share being $2.4m. While reviews were undertaken, and decisions made as to the utilisation of the funds, interest has continued to be added to the fund, bringing the balance as at 30 April 2018 to $2,881,141.

· These net proceeds according to previous resolutions are to be used ‘for roading purposes’ after repaying any debt balance on the project (no debt exists) or funding the cost of establishing another forest (no such decision was made).

· The area to which the funds are to be applied is referred to colloquially as the ‘rural parts of Northern Rodney’. The original resolutions passed as part of the establishment of the joint venture referred to the ‘Northern Ridings’ but ‘with the exception of Warkworth and Wellsford’ townships. This was later amended to also exclude Omaha, Snells/Algies, Kawau Island and other sea-access only properties.

· The above area with noted exceptions became the basis upon which the targeted areas were later levied.

9. AT completed an initial prioritisation report in June 2016 listing 84 potential options within the Northern Riding Area for seal extension using the Araparera Joint Venture Forestry funding. Prioritisation was completed and the sites ranked based on the following criteria and preferences as instructed by the local board:

· An assessment of the physical characteristics of the road.

· Regional and local priority adjustment.

10. The weightings have been amended from the original Seal Extension Policy Guidelines to better emphasise the importance of the community aspect for this proposed seal extension funding.

11. On 18 July 2016, the initial prioritisation report of 84 options was put forward to the local board for discussion. The local board did not steer AT in the roads they wished to be sealed, but rather asked AT to review the sites to see if there was better value for money by cutting the roads into shorter lengths.

12. AT returned to the local board on 11 May 2017 with an amended list of 29 options for seal extension as discussed. The top 12 potential options are shown in table 3 with indicative costings only.

Table 3 – Top 12 potential sites from 11 May 2017 list (indicative costings only)

Rank	Name	Suburb	Subdivision	Length (km)	Cost ($)
1	Underwood Road	Port Albert	Wellsford	0.70	$280,000
2	Wellsford Valley Road	Wellsford	Wellsford	0.80	$320,000
3	Whitmore Road	Takatu	Warkworth	0.47	$188,000
4	School Road 3 (Tomarata)	Tomarata	Wellsford	0.48	$191,200
5	Wellsford Valley Road	Wellsford	Wellsford	0.30	$120,000
6	Krippner Road	Puhoi	Warkworth	0.25	$101,600
7	Smith Road	Matakana	Warkworth	0.40	$160,000
8	Wharehine Road	Wharehine	Wellsford	0.92	$368,000
9	Krippner Road	Puhoi	Warkworth	0.19	$76,400
10	Tauhoa Road	Tauhoa	Warkworth / Wellsford border	0.45	$180,000
11	Dennis Road	Kourawhero	Warkworth	0.70	$280,000
12	Rodney Road (Pakiri)	Pakiri	Warkworth / Wellsford border	0.60	$240,000
Total:				6.26	$2,505,200

13. On 15 March 2018, AT engaged Hutchinson Consultants (HC) to scope the top 12 ranked sites from the 11 May 2017 list. This report was produced on 2 May 2018. The scoping investigation was completed to confirm the extent of works required at each site to produce a more accurate cost of sealing. The investigation includes (but is not limited to):

· Any site constraints such as width, steep shoulders, vegetation, and access ways etc.

· Any secondary works required such as retaining walls, road widening, guardrails and drainage etc.

· Recommended pavement (road surface) treatment and seal type.

· Estimated cost of pavement and secondary works.

· Based on the findings from the scoping investigations/estimations, a recommendation of sites for seal extensions using the Araparera funding.

14. The report produced on 2 May 2018 showed that out of the top 12 potential sites as per table 3 above, the budget will actually only cover the top 5 sites due to more accurate cost assessments of each site for a Level of Service (LoS) 1 improvement (as per ATCOP standards).

15. To assess whether more of the 12 top sites can be sealed, AT requested that Hutchinson Consultants develop indicative costings using two lower service levels LoS 2 and 3. Table 1 shows the indicative costings and the number of sites that can be sealed within the available $2.8 million subject to detailed investigations and AT approval for departure from LoS 1. The lower levels of service will provide a lower standard of safety and asset design life (compared to LoS 1) and potentially require higher maintenance costs.

Table 1 – Top 12 potential sites from 11th May 2017 list (LoS 1 fully costed, LoS 2 and 3 indicative costings)

Rank	Name	Suburb	Subdivision	Length (km)	LoS 1 Cost ($)	LoS 2 Cost ($)	LoS 3 Cost ($)
1	Underwood Road	Port Albert	Wellsford	0.70	$715,000	$303,000	$141,000
2	Wellsford Valley Road	Wellsford	Wellsford	To be sealed as part of the seal extension programme
3	Whitmore Road	Takatu	Warkworth	1.8	$430,000*¹	$779,500	$362,000
4	School Road 3 (Tomarata)	Tomarata	Wellsford	0.48	$440,000	$208,000	$97,000
5	Wellsford Valley Road	Wellsford	Wellsford	To be sealed as part of the seal extension programme
6	Krippner Road	Puhoi	Warkworth	0.25	$370,000	$108,000	$50,500
7	Smith Road	Matakana	Warkworth	0.40	$425,000	$173,000	$80,500
8	Wharehine Road	Wharehine	Wellsford	0.92	$865,000	$398,500	$185,000
9	Krippner Road	Puhoi	Warkworth	Sealed
10	Tauhoa Road	Tauhoa	Warkworth / Wellsford border	0.45	$430,000	$195,000	$38,000
11	Dennis Road	Kourawhero	Warkworth	0.70	$920,000	$303,000	$141,000
12	Rodney Road (Pakiri)	Pakiri	Warkworth / Wellsford border	0.60	$675,000	$260,000	$121,000
Total:				6.30	$5,270,000	$2,728,000	$1,216,000

16. Table 2 shows the differences between the levels of service. Measures to mitigate these (lower speed limits, signage, guardrails etc.) will need to be assessed through detailed investigation of each of the 12 sites and final approvals for a departure from LoS 1 will need to be obtained within AT, therefore costs at this stage are indicative only.

Table 2 – Differences in LoS 1,2 and 3

Criteria No	Criteria	LoS 1 Improvements	LoS 2 Improvements	LoS 3 Improvements
1	Carriageway Width	Sealed carriageway width 7.2 m	Maintain existing carriageway width with minor widening where possible	Maintain existing carriageway width
2	Pavement	Modification of existing pavement material using conventional lime/cement stabilisation, min. 200 mm granular base course overlay and two coat chip seal	Reshaping existing carriageway profile and application of granular overlay prior to two coat chip seal	Some minor reshaping of carriageway profile and top up of existing granular material prior to two coat chip seal
3	Retaining Walls	Retaining walls where required	Retaining walls only where critical safety risks	No retaining walls
4	Drainage	Drainage upgraded where required including kerb and channel, catch pits, existing culvert upgrade /replacement	Clearing and re-shaping of roadside swale drains and minimal additional work such as existing culvert upgrade/replacement	Clearing and reshaping of existing roadside swale drains only
5	Safety Features	Safety features where required such as guardrails, sight rail barriers, additional signage	Safety features where required such as guardrails, sight rail barriers, additional signage but limited due to the constraints of other key criteria	Safety features where required such as guardrails, sight rail barriers, additional signage but limited due to the constraints of other key criteria
6	Design Life	25 Year Design Life	Varied service life based on treatment and site conditions	Limited service life based on treatment and site conditions

Tātaritanga me ngā tohutohu / Analysis and advice

17. AT has undertaken a robust process in prioritising roads for seal extension using the Araparera Joint Venture Funding. From 84 possible sites, a priority list of 29 sites was developed. Out of the 29 sites, 12 top priority sites have been further assessed and fully costed for LoS 1 seal improvement. Out of these 12 sites, AT has selected the top 5 at an estimated cost of $2,380,000 for sealing.

18. AT has also developed indicative costings for LoS 2 and 3 seal improvements that shows that more sites can potentially be sealed within the $2.8 million. However, this is subject to further detailed investigation to assess suitability with respect to safety, ongoing maintenance costs and design life criteria. Approval within AT for departure from LoS 1 seal improvement will also be required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

19. The local board first discussed this matter in depth in 2016, when members asked AT to provide the list of roads that require sealing and are eligible for the fund – being those roads in the former northern riding of the Rodney District Council, excluding the townships of Wellsford, Warkworth, Snells Beach, Algies Bay, Kawau and the gulf islands. The local board requested that the roads be ranked based on the local board’s criteria and preferences (which differ from AT’s own weighting and criteria). The local board’s criteria were:

· Traffic Movements

· Dwellings per km (only dwellings within 100m from the road)

· Local amenities

· Gradient (%)

· Incidents (within the last 5 years)

· Heavy Commercial Vehicles (HCV).

20. The local board did not provide a steer on the roads they wished to see sealed, but provided feedback that they thought there would be better ‘bang for buck’ if the roads were cut into shorter lengths. This would allow more roads to be sealed in total, albeit in shorter continuous lengths.

Tauākī whakaaweawe Māori / Māori impact statement

21. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

22. The intent and wording of the original resolution made it clear that when applied the proceeds of the forestry funds were to be ‘in addition to rates revenue’. This means that these funds were additional to any existing budgets allocated for roading purposes, and not to become a funding source for already budgeted works.

23. While the net proceeds from the Araparera Foresry Venture were earmarked for future roading purposes, the funds received were not put aside into a separate account. Therefore the financial implications for council will be the raising of debt to cover the costs incurred. This was always anticipated and simply reflects the council’s management of funds on an enterprise basis.

Ngā raru tūpono / Risks

24. For a LoS 1 seal improvement, the risks with respect to safety, ongoing maintenance costs and design life are generally mitigated through using ATCOP standards. AT has an annual programme for seal extensions and other project risks are managed as detailed design is undertaken.

25. The risks for a LoS 2 and 3 seal improvement can be significant (lower level of safety, higher maintenance costs, reduced asset life) and have to be assessed through detailed investigation. Mitigation of any risks may be possible but at additional costs.

Ngā koringa ā-muri / Next steps

26. Once the sites for seal extension have been approved, AT will engage design consultants to:

· Carry out further site investigation of all sites and also to assess suitability of LoS 2 seal improvements (where required).

· Design and develop construction plans for each approved site.

· Develop the relevant Schedule of Prices and tender documents.

· Apply for consents (where required).

27. When all investigation and designs are completed, contractors will be procured for the construction, with the delivery managed through the new Physical Works contracts panel.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Veenay Rambisheswar, Manager, Technical Services and Program Management, Auckland Transport

Kevin Ramsay, General Manager Corporate Finance and Property

Authoriser

Tony McCartney, Group Manager, Assets and Maintenance, Auckland Transport

Rodney Local Board

16 August 2018

Rodney Atlas Site Strategic Assessment

File No.: CP2018/14294

Te take mō te pūrongo / Purpose of the report

1. To adopt the Atlas Concrete Strategic Assessment 2018 (Attachment A) and agree the prioritised scenario for further investigation.

Whakarāpopototanga matua / Executive summary

2. The Atlas Concrete site represents a key opportunity to extend the functionality of the Warkworth Showgrounds and to provide high-quality open space for the Warkworth community. Auckland Council Park Services have undertaken the Atlas Concrete Feasibility Study to:

a) Review the feasibility of the existing 2014 concept plan which influenced the assessment.

b) Define a clear scope and a robust starting point to inform further detailed investigation and design.

c) Identify opportunities and options to activate the site and provide a clear path to implementation; and

d) Facilitate early iwi and community engagement.

3. Based on feedback from the local board, a preferred development scenario has been identified, which focuses on providing a connection to the Atlas Concrete site through the Warkworth Showgrounds and developing temporary car parking.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) adopt the Atlas Concrete Strategic Assessment 2018 (Attachment A) to the agenda report.

b) prioritise Development Scenario One (Attachment A, p.65) for further investigation as funding becomes available.

Horopaki / Context

4. The location of the Atlas Concrete site is 80 Great North Road, Warkworth. The Warkworth Showgrounds are to the north of the site and Kowhai Scenic Reserve to the south. The site has two parcels of land: Lot 1 DP 150324 and Lot 2 DP 150324. Lot 1 is accessed off Great North Road and is bound to the east and north by two unnamed tributaries of the Mahurangi River. Lot 2 sits to the north of one the tributaries and is accessible from the Warkworth Showgrounds.

5. The site previously has been used for commercial and industrial activities. Buildings and infrastructure from this use remain on site. A concept plan was developed in 2014 which is discussed in the current feasibility assessment (Attachment A, p.39-45).

6. The assessment is aligned strategically to the following Auckland Council guiding documents;

· The Rodney Local Board Plan 2017

· Tākaro - Investing in Play (draft)

· The Auckland Plan

· Parks and Open Spaces Acquisition Policy 2013

· Auckland Council Open Space Provision Policy 2016

· Open Space Strategic Asset Management Plan 2015-2025

· Parks and Open Space Strategic Action Plan 2013

· Sport and Recreation Strategic Action Plan 2014-2024

· Auckland Design Manual

7. The purpose of undertaking a strategic assessment is to identify the potential development options and provide a starting point for discussion with the local board and community and guide potential park improvements to provide quality open space across the network. These potential development options are high-level only and require further feasibility studies to fully understand the site opportunities and constraints.

Tātaritanga me ngā tohutohu / Analysis and advice

8. Site Analysis;

a) The site has been organised into six areas:

i) Concrete Yard: Used as a maintenance depot since at least 1949, the concrete yard is characterised by a large flat asphalt yard the slopes down toward the unnamed tributary of Mahurangi River. The yard has four single-story gable pitched roof buildings and shipping containers for storage, all clustered along the road boundary. The buildings on site have corrugated cement sheet roofs and external walls which are a potential source of asbestos. There is a truck wash area with interceptor to the north of the buildings in the centre of the yard. Vehicle access is from Great North Road.

ii) Knoll: There is a small knoll at the foot of a larger ridgeline system. Historic use has not modified the landform. A regenerating forest of primarily exotic species with some natives and established exotic conifers dominate this area.

iii) Access: Unused and abandoned formed and sealed vehicle access, with drainage along the southern edge make up this area. The seal is heavily degraded, and a range of invasive exotic species, including pampas grass cover the site.

iv) Storage Yard: An unused and abandoned large, level terrace, has been cut into the site and sits 4 -7 meters below Great North Road. The seal is heavily degraded, and pampas grass dominates the site.

v) Creek Corridor: a steep gully of ecologically significant established native forest, with a small pocket of regenerating forest, sits adjacent to the access way and stockyard. This creek system is a tributary of the Mahurangi River with limited flooding along its length. A former landfill is located along the Mahurangi River tributary at the south of the area between the ‘Storage Yard’ and Kowhai Park Reserve. The waste from the landfill was deposited in the 1990s and early 2000s, was derived from the depot operations and was used to fill a former limestone quarry. The fill material reportedly included asphalt, gravel, limestone, clay, topsoil, metal, manhole rings, tractor tyres and timber. In early 2000 the former Auckland Regional Council granted consents for stabilising the landfill (as it was slipping into the tributary) and for the discharge of leachate to ground and groundwater. Any redevelopment which occurs up-gradient of the former landfill will need to consider potential impacts of additional loadings on the stability of the landfill, and that surface water is directed away from the former landfill.

vi) Rodeo: This is a small area of level grass on the northern side of the creek. The area sits behind the rodeo complex and can only be accessed via the Warkworth Showgrounds.

9. Assessment of Potential Development Scenarios;

a) Three development Scenarios are proposed in the assessment. The scenarios are proposed as options for starting the development process and activating the Atlas Concrete site. The scenarios can be pursued sequentially in any order or in parallel.

Scenario One: focuses on the utilising the concrete yard area and providing a connection to the Atlas Concrete site through the Warkworth showgrounds and developing community infrastructure and amenity (Attachment A, p 65).

Scenario Two: Focuses on activating the Access, Knoll and Storage yard areas, creating new walking connections through the site and making the Stockyard accessible to the public through a community placemaking approach (Attachment A, p 65).

Scenario Three: Focuses on maintaining and enhancing the ecological function of the site by improved management of the creek corridor area ( Attachment A. p.65).

b) Feedback from the Local Board has identified Development Scenario One as the priority, with a focus on providing improved car parking.

Development Scenario One has been broken into some key steps that identify the actions required to activate the site and provide safe access to the public:

i. Make site safe and accessible to the community. This will require management of hazards on the site including asbestos roofs and soil impacted by asbestos fibres.

ii. Commission detailed investigations; site survey, geotechnical assessment, building assessment, as-built documentation for existing building, traffic management assessment.

iii. Design and implement interim car park and access through the Warkworth Showgrounds to provide functional outcomes for the community as soon as possible and to test and refine the design.

iv. Engage the future occupant(s) and users of the community facility to co-design the facilities to meet the needs of the first occupants and to future-proof the building for adaptive reuse. Pending the outcomes of the technical investigation, the new facility should seek to reuse or adapt the existing structures.

v. Provide a structure that is safe for public occupation and with the intention of hosting a series of events/ classes/exhibitions over a month to test the needs and desires of the community.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

10. The Atlas Concrete Strategic Assessment is part of a programme designed by community parks to deliver on Outcomes from the Rodney Local Board Plan 2017. The outcomes that relate directly to this report are;

a) Outcome: ‘We can get around easily and safely.’

b) Outcome: ‘Parks and sports facilities that everyone can enjoy.’

11. The draft Atlas Concrete Site Feasibility Study was workshopped with the Rodney Local Board, Parks and Recreation Committee on 10 May 2018.

Tauākī whakaaweawe Māori / Māori impact statement

12. The PSR 17/18 Work Programme was presented to the Parks Sport and Recreation North-western area Mana whenua Hui on 2 September 2017.

13. The work undertaken in the Parks and Places Team Work programme has been designed to enable meaningful engagement with iwi by outlining the potential project and the how it will deliver on the outcomes identified in the Rodney Local Board Plan. The intention is to provide enough information for iwi to efficiently provide input into the direction of the project before the design process begins.

14. The projects that are initiated by the programme will be presented again to the North-western area Hui. Iwi will have the opportunity to express interest in the projects and indicate how they would like to be involved in the project.

Ngā ritenga ā-pūtea / Financial implications

15. To initiate projects based on activities in the Community Parks and Places work programme further Locally Driven Initatives investment may be required. If the recommended outcomes are agreed, staff will work with the Local Board to identify possible opportunities for funding as part of the proposed Community Facilities work programme.

Ngā raru tūpono / Risks

16. There is an inherent risk in investing in investigation and design to initiate a project when there is no capital funding identified to deliver the physical work components.

17. The investigation and design phase of project delivery may identify issues that require the feasibility of the project to be reassessed.

Ngā koringa ā-muri / Next steps

18. Detailed investigation and community engagement.

19. The Community Facilities Work Programme includes investigation and design for the proposed activity on the Atlas site. If a scenario as detailed above is approved, staff will work with the local board to progress the projects.

20. If the adopted Community Facilities work programme includes the proposed projects, public engagement will be undertaken to refine the scope of the project and inform further design elements.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇨	Atlas Concrete Site Strategic Assessment (Under Separate Cover)

Ngā kaihaina / Signatories

Author

Jeff Lyford - Parks Advisor - Rodney

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

Rodney Local Board

16 August 2018

Play Network Provision Assessment

File No.: CP2018/14306

Te take mō te pūrongo / Purpose of the report

1. To adopt the Rodney Strategic Play Provision Assessment 2018 (Attachment A).

Whakarāpopototanga matua / Executive summary

2. The Rodney Strategic Play Provision Assessment 2018 (Attachment A) was undertaken to identify opportunities to improve the network of play experiences in the Rodney Local Board area. The assessment identifies key outcomes through the analysis of the current parks play network provision.

3. The purpose of the Strategic Play Provision Assessment is to:

a) Analyse and assess current parks network provision in the Rodney Local Board area to identify areas where projected population increase will place a demand on the parks network.

b) Identify and evaluate opportunities and gaps in the network, to prioritise areas with most opportunity for development.

c) Highlight opportunities for improving the diversity of experience across the network, including expression of Mana Whenua values, provision for cultural diversity, accessibility and environmental considerations in any potential upgrade.

d) Develop high-level options, illustrating opportunities in the priority areas.

e) Provide a tool for discussion and feedback between the Rodney Local Board, Auckland Council staff, Mana Whenua and communities.

4. The Play Provision Assessment proposes a programme to improve levels of service, responding to key outcomes in the Rodney Local Board Plan 2017 and Auckland Council’s strategic documents. The programme provides a strategic planning context to the provision of play equipment across the parks network.

5. The assessment will guide Parks specific improvements to the provision of play experiences in the Rodney area. Feedback received from the Local Board has been incorporated into the assessment and has informed the next steps that will enable projects to progress to investigation and design.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) adopt the Rodney Strategic Play Provision Assessment (Attachment A) to assist the local board in making decisions to improve their network of play experiences.

Horopaki / Context

6. Play is what children and young people do when they follow their ideas and interests, in their own way, for their own reasons. It is how they explore and make sense of the world and learn to take responsibility for their own decisions. Play takes many varied forms and happens in a wide variety of settings. Play can be boisterous and noisy, quiet and contemplative, creative, imaginative, physically challenging, thoughtful, enjoyed alone or in the company of others, and may seem to have no purpose at all to the outside onlooker.

7. Places people play range from individual backyards, neighbourhood streets, local parks to formal play spaces, beaches, regional parks and town centres. A play network consists of a group of interconnected places where play is encouraged, both formally and informally, throughout a neighbourhood, community and the wider city.

8. The assessment (Attachment A) was developed in two stages. Using GIS, the first stage uses Auckland Transport population forecast data to indicate the areas of most growth within the Local Board area. Population growth information is overlaid with Auckland Council data to produce a high-level view of the current levels of park asset provision across Upper Harbour, to identify where the opportunities and gaps in the network are, in line with anticipated future population growth. The timing of when greenfield sites are developed, and indeed any areas of intense population increase, is likely to fluctuate as market pressures vary. Other factors such as road or public transport improvements also affect the way and where the population grows.

9. The assessment is aligned strategically with the following Auckland Council guiding documents;

· The Rodney Local Board Plan 2017

· Tākaro - Investing in Play (draft)

· The Auckland Plan

· Parks and Open Spaces Acquisition Policy 2013

· Auckland Council Open Space Provision Policy 2016

· Open Space Strategic Asset Management Plan 2015-2025

· Parks and Open Space Strategic Action Plan 2013

· Sport and Recreation Strategic Action Plan 2014-2024

· Auckland Design Manual

10. A landscape architect and play specialist visited a selection of the parks most suitable for future development and investment. Where potential development options are identified as ‘easy wins’ or priority areas to address gaps in the network, these parks were selected to develop an indicative site arrangement plan.

11. The purpose of the potential development options is to provide a starting point for discussion with the local board and community and guide potential park improvements, to provide quality open space across the network. These potential development options are high-level only and require further feasibility studies to fully understand the site opportunities and constraints.

Tātaritanga me ngā tohutohu / Analysis and advice

12. The Rodney Local Board encompasses a significant geographical area, from the northern and western fringes of central Auckland City right up and around the Kaipara Harbour to the west and the Kowhai Coast in the east. A large array of rural and coastal villages, small townships, and rapidly-urbanising communities make up the area, which makes for a very diverse set of demographics, needs, and future planning requirements.

13. Most of Rodney’s 37 towns and communities have some formal play provision, generally consisting of at least a static play equipment module and a set of swings. The quality and distribution of play spaces vary greatly, with some communities well-served with both neighbourhood and community plays paces. Other communities have no play provision within a walkable distance from residential areas.

14. Due to the large geographic area, play in Rodney is currently less focused on one over-arching play network, and more focused on developing micro-networks of play provision in townships and neighbouring communities, with some regional specialities.

15. Play Network Assessment

a) An uneven distribution of play provision is noticeable in some areas, with Kaukapakapa and Kumeu currently having no play provision at all. In contrast, Omaha has five neighbourhood play spaces, all focusing on play for young children. Warkworth has a mixture of play opportunities for different age groups. However, the challenging traffic conditions through the township make it extremely difficult for children to access any of the play spaces independently.

b) There is a general lack of play opportunities for children aged 10 and over, and often the play provision is fragmented, with courts, skate ramp and large equipment pieces (such as flying foxes and big swings) located in different parks. Clustering these activities together and adding some teen-friendly hangout space and seating would give young people a social gathering place in their community.

c) A lack of diversity in play opportunities at the older and coastal play spaces is quite noticeable, with the same set of equipment in evidence everywhere. Most of this equipment is designed for, and popular with children of age range 2 - 9 years. Repetitive, standardised equipment very quickly loses its appeal and challenge and becomes under-utilised.

d) There is no specifically designed all-abilities play space in any community; many play spaces are modular equipment in a cushion fall bark box. This style of playground is very challenging to access, for both children and caregivers with limited mobility. Often there is no connecting path to the actual play equipment, even though a path network may exist in the wider park or reserve.

e) Areas which are forecasted to experience growth are least well-served with current play provision. In some cases, this is because existing rural land is zoned for Future Urban Land meaning the land use may change dramatically. This reinforces the need for coordinated provision of play spaces and local board involvement in new developments through the structure plan process. There is an opportunity to update the assessment as structure plans for future urban zones are completed.

f) Shade/sun smart provision is lacking in most places, with the majority of play spaces having neither shade sails or large trees shading the play equipment and seating.

16. Opportunities to improve the network of play experiences

a) There is great opportunity to enrich the play experience for all ages, abilities, and cultures across the Rodney Local Board area, and reflect the unique historical, cultural and ecological landscapes of each community. The local play space should help tell the story of its community, river, beach, iwi, settlers, forest and railroad, so that the play experience varies between Puhoi, Snells Beach, Taupaki and Te Hana. Play space(s) should also add to play opportunities in each community, and not duplicate what is on offer at the local school which is generally open to the community out-of-hours.

b) Creative use of renewals budgets is key to revitalising play spaces in the communities that will not experience major population growth. Revitalisation can be achieved by adding more variation and challenge to equipment types, additional planting, nature play elements (logs, rocks, or other local materials). Varying the surfacing to include sand in beach locations and local art, carving or sculpture are also options. In addition, ‘Play along the Way’ can be encouraged through playful paint marking on footpaths, and small interventions such as stepping stones, balance logs, or a sculpture piece.

c) Universal/accessible design principles need to be at the forefront of renewals, to ensure all community members have access to a formal playspace and have some choice in the kind of play experience they would like to enjoy either on their own or in the company of friends and family.

d) Focus on creating a nodal network in new growth areas, using the Open Space Policy 2016 metrics to ensure a larger community play space with play opportunities for older children is being considered within a 1000 -1500m walk in new residential areas, as well as more frequent neighbourhood play spaces (400 - 600m walk), depending on the density of development.

e) The larger towns (Kumeu/Huapai, Riverhead and Warkworth in particular) need variety in their play offering.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

17. The Parks Sport and Recreation Work Programme 2017/2018 was approved by the Rodney Local Board on 15 June 2017 (RODPC/2017/13) A strategic assessment of play provision in Rodney was included in the programme.

18. A workshop was held with the local board on 14 June 2018, when the Parks and Places Specialist presented the Strategic Play Provision Assessment (Attachment A) as an 80% draft. Based on feedback received at this workshop, staff prepared the final draft

19. The projects align to outcomes in the Rodney Local Board Plan; Outcome 3: ‘Parks and sports facilities that everyone can enjoy’ which aspires to provide “... local parks and sports facilities [which]cater to a wide range of sporting and recreational interests. They are easily accessible, connecting our towns, villages and growth areas”.

Key opportunities identified include:

a) Communities can access quality parks, reserves and natural spaces nearby.

b) Our communities have great local options for indoor and outdoor sports and recreation.

c) Our play areas are active zones that cater to the needs of all ages and abilities.

20. One key initiative of Outcome C above, is to “revitalise existing playgrounds, and build new play spaces where needed, with more challenging or multi-use equipment fit for a variety of age groups.” This strategic assessment directly responds to that initiative and empowers the local board to identify where those play spaces should be prioritised.

Tauākī whakaaweawe Māori / Māori impact statement

21. The Parks Sport and Recreation Work Programme 2017/2018 was presented to the Parks Sport and Recreation North-western area Mana Whenua Hui on 2 September 2017

22. The work undertaken in the Parks and Places Team Work programme has been designed to enable meaningful engagement with iwi by outlining the potential project and the how it will deliver on the outcomes identified in the Local Board plan. The intention is to provide enough information for Iwi to efficiently provide input into the direction of the project before the design process begins.

23. The projects that are initiated by the programme will be presented again to the North-western area Hui. Iwi will have the opportunity to express interest in the projects and indicate how they would like to be involved in the project.

Ngā ritenga ā-pūtea / Financial implications

24. To initiate projects based on activities in Community Parks and Places work programme further LDI investment may be required. If the recommended outcomes are agreed, staff will work with the Local Board to identify possible opportunities for funding as part of the proposed Community facilities work programme.

Ngā raru tūpono / Risks

25. There is an inherent risk in investing in investigation and design to initiate a project when there is no capital funding identified to deliver the physical work components.

26. The investigation and design phase of project delivery may identify issues that require the feasibility of the project to be reassessed.

Ngā koringa ā-muri / Next steps

27. The Strategic Play Provision Assessment is designed to agree on desired play outcomes at a network level. Detail on the activities that will deliver on the agreed outcomes will require detailed investigation and community engagement.

28. The Community Facilities Work Programme includes investigation and design for both the renewal of existing, and the development of new, playgrounds. Staff will work with the local board to progress the projects in line with the Strategic Parks Play Provision Assessment.

29. The adopted Community Facilities work programme includes the prosed projects, public engagement will be undertaken to refine the scope of the project and inform further design elements.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇨	Strategic Parks Play Provision Assessment (Under Separate Cover)

Ngā kaihaina / Signatories

Author

Jeff Lyford - Parks Advisor - Rodney

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

Rodney Local Board

16 August 2018

Rodney Toilet Provision Assessment

File No.: CP2018/14317

Te take mō te pūrongo / Purpose of the report

1. To adopt the Rodney Reserve Toilet Provision Assessment (Attachment A).

Whakarāpopototanga matua / Executive summary

2. The Rodney Reserve Toilet provision assessment study was undertaken to review in detail the current network provision of public toilets within the Rodney Local Board area. A total of 70 public toilets have been identified, excluding those within regional parks. Various factors have been considered to determine if additional public toilet provision and upgrade to facilities is required to service local parks.

3. Following feedback from the Rodney Local Board Parks and Recreation Committee, the Waimauku and Riverhead areas have been identified as priorities where further investigation is required.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) adopt the Rodney Reserve Toilet Provision Assessment 2018 (Attachment A to the agenda report).

b) prioritise the Riverhead and Waimauku areas for further investigation of options to improve toilet provision.

Horopaki / Context

4. The Rodney Public Toilet Provision Study (Attachment A) summarises the evaluation of the current public toilet provision within key locations in the Rodney Local Board area. Toilets within regional parks are not included as part of the analysis and are shown for reference only.

5. The purpose of this study is to provide the basis for Auckland Council and the Rodney Local Board to make informed decisions, identify priority locations and constraints, and understand current public toilet provision across the Rodney Local Board area. The key outcome is to guide the provision of new toilets and upgrades to existing facilities.

6. Service provision reviews identify the potential development options and provide a starting point for discussion with the local board and community. They also guide potential park improvements, to provide quality open spaces across the network. These potential development options are high-level only and require further feasibility studies to understand the site opportunities and constraints fully.

7. The assessment is aligned strategically to the following Auckland Council guiding documents;

· The Rodney Local Board Plan 2017

· Tākaro - Investing in Play (draft)

· The Auckland Plan

· Parks and Open Spaces Acquisition Policy 2013

· Auckland Council Open Space Provision Policy 2016

· Open Space Strategic Asset Management Plan 2015-2025

· Parks and Open Space Strategic Action Plan 2013

· Sport and Recreation Strategic Action Plan 2014-2024

· Auckland Design Manual

Tātaritanga me ngā tohutohu / Analysis and advice

8. Based on the analysis undertaken within the Rodney Local Board area, the current level of public toilet provision is sufficient in most areas. There may be some renewals needed mainly in Kaukapakapa, Helensville, Parakai and Wharehine. Provision of new public toilets in Omaha and Riverhead is needed. The rest of the towns will need additional toilets in the future to support the anticipated population increase (Coatesville, Waimauku, Dairy Flat and Waitoki). In Warkworth, Omaha and Kaukapakapa, improved signage could increase the visibility of existing toilet facilities.

9. Where public toilets also service local parks, various factors have been considered to determine if there is a requirement for additional public toilet provision or an upgrade to existing facilities. These factors are whether;

a) The location is close to, or at a destination.

b) The location is a pass-through town or near any major roads or state highways.

c) There is a high volume of tourist traffic (both local and international).

d) There is proximity to any major parks/reserves.

The visibility and condition of the current public toilet was also considered.

10. Based on these factors, the areas identified as requiring improved provision or lacking facilities altogether are:

a) Omaha, which is a small beach town with white sandy beaches and clear water with a harbour safe for swimming. It is a popular destination for families and water sports enthusiasts. The current toilet provision is slightly lacking, with all of the public toilets in Omaha concentrated on one side of the town, and not all easily accessible from the beach. The only toilet that serves the beach is in the Surf Club building located in William Fraser Reserve.

The public toilet provision in Omaha is insufficient to meet the demand from both locals and tourists. New toilet facilities will need to be considered shortly to serve the beach and reserve users and the locals from the other side of town. Consideration of options to improve the existing toilets is included in the Community Facilities Work Programme 2018/2019

b) Warkworth is a riverside town with several parks and reserves near the town centre. Warkworth is also a key gateway and pass-through town for locals and tourists travelling north. There is also a large area indicated as future urban zone in the Auckland Unitary Plan. Future development in this area is not considered in this analysis and will undergo another review process to provide for the growth. Of current public toilet provision, only the toilets in Kowhai Park and the Warkworth service centre serve the majority of the public. Other toilets mainly serve the users of the parks or reserves in which they are located.

Warkworth’s current public toilet provision is sufficient to serve the reserve users. However, during the holiday season and peak periods, there may be a significant increase in public toilet demand, primarily when most tourists use Warkworth as a pass-through to other destinations. Further investigation could be made to determine if a new public toilet facility is needed to support the higher demand during high season and if signage can be improved within the centre of the town.

c) Coatesville is a rural community with a relatively small population. It is near two large scenic reserves and large open space (Coatesville Recreation Reserve), where Coatsville Pony Club and the public share access. Coatesville School use the ground for their sports events. A public toilet is currently not provided in Coatesville. New toilet provision within Coatesville Recreation Reserve could be considered in the future as demand by the local population increases and puts greater pressure on the reserve space. No immediate action is recommended until ongoing demand is monitored.

d) Riverhead is at the head of the Waitemata Harbour, off State Highway 16 (SH16). There are several parks and reserves within Riverhead township. Significant growth has occurred due to recent residential development. There is one public toilet within Riverhead, located in the war memorial park serving mainly the sportsfield and playground users. The toilet is unlikely to meet the demand of the increased population despite being centrally located. Further public toilet provision will be needed to serve visitors to the reserves in the area.

e) Waimauku is a small town located at the junction of SH16 and Muriwai Road. Waimauku acts as a pass-through town to Muriwai or for those visitors travelling up SH16 towards Helensville and beyond. Currently there is no public toilet provision within Waimauku, with several open spaces including a large park used by the pony club and scouts group. The optimal location for a new toilet would be within the existing town centre area. Any new toilets will require further investigation to identify a feasible location.

11. Feedback from the Rodney Local Board Parks and Recreation Committee supports Waimauku and Riverhead as priorities where further investigation should be carried out.

a) Waimauku; The Provision Assessment (Attachment A p.10) suggests the ideal location would be within the existing town centre area to serve the widest catchment of users. The next best locations would be the corner of SH16 and Factory Road (Option 01) or Glasgow Park (Option 02).

Glasgow Park best serves reserve users, whereas option 01 best serves tourists and through traffic.

b) Riverhead; Future toilet provision at both Murray Jones Park and Deacon Point Development Reserve requires investigation. Deacon Point Development Reserve, in particular, should be investigated, as there is an opportunity there for a high-profile new reserve. (Attachment A, p11).

12. Through workshop discussions with the local board, it has been identified that there may be an option to provide temporary toilets in locations that experience high seasonal demand. An additional option is to provide high quality temporary toilet facilities in locations that do not detract from the overall visitor experience. Locally Driven Initiative Opex would be required to trial this approach.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. The projects align to outcomes in the Rodney Local Board Plan 2017 outcome 3: ‘Parks and sports facilities that everyone can enjoy’ which aspires to provide “... local parks and sports facilities [which]cater to a wide range of sporting and recreational interests. They are easily accessible, connecting our towns, villages and growth areas”.

Key opportunities identified include:

a) Communities can access quality parks, reserves and natural spaces nearby.

b) Our communities have great local options for indoor and outdoor sports and recreation.

c) Our play areas are active zones that cater to the needs of all ages and abilities.

14. The draft Rodney Public Toilet Provision Study was workshopped with the Rodney Local Board, Parks and Recreation Committee on 10 May 2018.

Tauākī whakaaweawe Māori / Māori impact statement

15. The Parks Sport and Recreation Work Programme 2017/2018 was presented to the Parks Sport and Recreation North-western area Mana Whenua Hui on 2 September 2017.

16. The work undertaken in the Parks and Places Team Work programme has been designed to enable meaningful engagement with iwi by outlining the potential project and the how it will deliver on the outcomes identified in the Local Board Plan. The intention is to provide enough information for Iwi to efficiently provide input into the direction of the project before the design process begins.

17. The projects that are initiated by the programme will be presented again to the North-western area Hui. Iwi will have the opportunity to express interest in the projects and indicate how they would like to be involved in the project.

Ngā ritenga ā-pūtea / Financial implications

18. To initiate projects based on activities in Community Parks and Places work programme further Locally Driven Initiative investment may be required. If the recommended outcomes are agreed, staff will work with the local board to identify possible opportunities for funding as part of the proposed Community Facilities work programme.

Ngā raru tūpono / Risks

19. There is an inherent risk in investing in investigation and design to initiate a project when there is no capital funding identified to deliver the physical work components.

20. The investigation and design phase of project delivery may identify issues that require the feasibility of the project to be reassessed.

Ngā koringa ā-muri / Next steps

21. Detailed investigation and community engagement.

22. The Community Facilities work programme includes investigation and design for investigating the provision toilets in Rodney. If the Rodney Public Toilet Provision Assessment is approved, staff will work with the Local Board to progress the projects.

23. If the adopted Community Facilities work programme includes the proposed projects, public engagement will be undertaken to refine the scope of the project and inform further design elements.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Rodney Public Toilet Provision Assessment 2018	63

Ngā kaihaina / Signatories

Author

Jeff Lyford - Parks Advisor - Rodney

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Lesley Jenkins - Relationship Manager

Rodney Local Board

16 August 2018

Auckland Council's Quarter Four and Year End Performance Report: Rodney Local board

File No.: CP2018/14760

Te take mō te pūrongo / Purpose of the report

1. To provide the Rodney Local Board with an integrated report for quarter four, 1 April to 30 June, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for the Rodney Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. Fifty-one per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. There were 56 activities undelivered, cancelled, put on hold or deferred and 17 multi-year projects/activities have not progressed as expected during 2017/2018.

4. Key highlights for quarter four include:

· Handover of the Point Wells Hall to community management (Ref 358)

· Allocation of the remainder of the Rodney Targeted Event Fund to the Kumeu Brass 2018 Concert services, Arts in the Ville, Mahurangi Winter Festival of Lights and a Matariki Event (Ref 182)

· Planting of 248 fruit trees in residential streets throughout Rodney (Ref 2787)

· Granting of a lease to the Mahurangi East Tennis Club on the Goodall Reserve (Ref 1442)

5. Key activity achievements from the 2017/2018 work programme include:

· Kowhai Park - renew walkway, car park and toilet: Kowhai Park toilets and park re development has been undertaken and a celebration held to re-open the Kowhai Park following recent works including a new parking area, toilets, landscaping and a pedestrian bridge (Ref 3403)

· Rodney Healthy Harbours Riparian Restoration Fund: $232,000 has been allocated to undertake riparian planting and stock proof fencing in order to improve water quality under the local board’s Healthy Harbours Fund (Ref 359)

· Rural Halls Rodney: Coatesville Hall and Point Wells Halls were ‘handed over’ to the community for management (Ref 358)

6. Key activities not delivered / not progressed as expected include:

· Rodney - renew coastal assets 2018-19: This project relates to coastal structures in Warkworth. It has been determined that the condition rating of these structures is average and as such a comprehensive renewal is not required at this time. The project has been cancelled (Ref 2641)

· Kumeu Arts Centre - LDI capital grant - improve assets: This project has been delayed while various design options were being investigated. A preferred option has been reached in discussion with the Kumeu Arts Centre representatives and this will be reported to the board later in the year (Ref 3297)

· Kumeu Library - replace roof, external walls & ceiling: This is a multi-year project which requires confirmation of scope and budget. Assessments of the building have been undertaken and remedial works are being carried out while options for the buildings future are considered (Ref 3044)

7. The 2017/2018 financial performance report is attached. There are some points for the board to note:

· Overall, the operational net cost of service of the board was $11.8 million, which was 93% against the revised budget for the year.

· Revenue was slightly behind revised budget for the year by 19% due to lower than anticipated takings at various community facilities.

· The majority of Locally Driven Initiative (LDI) projects were either completed, or budgets carried forward to 2018/2019 to ensure completion.

· Capital expenditure delivery was $7.2 million against a revised budget of $11.4 million for the year. Major projects completed include the Shelly Beach Seawall, Omaha Groyne renewal, fields 1 and 2 and netball lighting at Warkworth Showgrounds, Rautawhiri Park court renewals, Riverhead War Memorial sand field renewals, Huapai Domain sandfield and lighting renewals, Kowhai Park toilet renewal and a playground renewal at William Fraser Reserve.

8. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. The results are included as a separate agenda item entitled “Draft Annual Report 2017/2018 – Local Board report”.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

9. The Rodney Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 15 June 2017

· Parks, Sport and Recreation; approved on 15 June 2017

· Libraries and Information; approved on 15 June 2017

· Community Facilities: Build Maintain Renew; approved on 15 June 2017

· Community Leases; approved on 15 June 2017

· Infrastructure and Environmental Services; approved on 18 May 2017.

Key highlights for quarter four

10. The key achievements to report from the quarter four period include:

· Handover of the Point Wells Hall to community management (Ref 358)

· Allocation of the remainder of the Rodney Targeted Event Fund to the Kumeu Brass 2018 Concert services, Arts in the Ville, Mahurangi Winter Festival of Lights and a Matariki Event (Ref 182)

· Celebration of eight ANZAC day services in Rodney which were supported with local board funding (Ref 157)

· Planting of 248 fruit trees in residential streets throughout Rodney (Ref 2787)

· Consultation events for Greenways Plans held in Kaukapakapa, Helensville and Coatesville. Feedback provided will inform the draft plans (Ref 1115)

· Granting of a lease to the Mahurangi East Tennis Club on the Goodall Reserve (Ref 1442)

Overall performance against the Rodney Local Board 2017/18 work programme

11. Fifty-one per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. There were 56 activities undelivered, cancelled, put on hold or deferred.

12. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

Table 1: End of year Local Board Work Programmes Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On Hold, Deferred	Cancelled*	Not delivered	Activity Status (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	-	-	-	-	16	-	100%
PSR	5	-	-	-	4	1	50%
Libraries	-	-	-	-	12	-	100%
CF	22	3	-	17	21	10	42%
Leases	26	-	-	-	8	-	24%
I&ES	-	-	-	-	3	-	100%
ATEED	-	-	-	-	1	-	100%
TOTAL	53	3	0	17	65	11	51%

*Note: During the delivery of the work programmes some activities have been combined together for efficiency of delivery. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly update (Attachment B). The remaining of the combined activities are identified as cancelled with an amber RAG status to differentiate from other cancelled activities and are not included in the overall delivery performance figures or the snapshot (Attachment A).

13. The snapshot (attachment A), shows overall performance against the Rodney Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (attachment B).

Key activity achievements from the 2017/2018 work programme

14. The key achievements in the delivery of the local board work programmes for full 2017/2018 financial year include:

· Community-led placemaking: Town centre developments: Huapai Hub consultation, plans were agreed by the community and funds allocated by the local board for implementation of the first stage. A ground breaking working bee was held to mark the commencement of works. Additionally the Warkworth community were supported to compile a Warkworth Aspirations document which outlines community priorities for the town centre (Ref 624)

· Whangateau Reserve No 3 Floodlighting Renewal: The Whangateau Reserve renewal of flood lighting has been completed (Ref 3268)

· Rodney Healthy Harbours Riparian Restoration Fund: $232,000 has been allocated to undertake riparian planting and stockproof fencing in order to improve water quality under the local board’s Healthy Harbours Fund (Ref 359)

· Rural Halls Rodney: Coatesville Hall and Point Wells Halls were ‘handed over’ to the community for management (Ref 358)

· Rautawhiri Park - renew courts & Rodney and Recreational walkways and bike trails: Significant work has been undertaken at Rautawhiri Park, Helensville including the completion of the netball court renewal and commencement of work on the tennis court and perimeter path (Ref 2636 and 2640)

· William Fraser Reserve - renew playground: William Fraser Reserve Playground in Omaha has been renewed (Ref 3272)

· Riverhead War Memorial Park: Riverhead Playgroup Incorporated and Sandspit Yacht Club Incorporated: Granting of leases to the Riverhead Playgroup Incorporated for the Riverhead War Memorial Park and Sandspit Yacht Club were granted (Ref 1430 and 2861)

· Rodney conservation volunteers programme 2017/2018: Support provided throughout Rodney for volunteers to undertake planting which included hundreds of hours and thousands of plants (Ref 888)

· Targeted Events - Rodney: Allocation of the remainder of the Rodney Targeted Event Fund for the Kumeu Brass 2018 Concert services, Arts in the Ville, Mahurangi Winter Festival of Lights, a Matariki Event, Kowhai Festival as well as a number of A&P Shows and Christmas parades (Ref 182)

Overview of work programme achievement by department

Arts, Community and Events work programme

15. The percentage of Arts, Community and Events work programme activities delivered is 100 per cent.

Parks, Sport and Recreation work programme

16. The percentage of Parks, Sport and Recreation work programme activities delivered is 50 per cent. There are five activities that are Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed of progressed as expected (Red and Amber RAG status) are discussed below.

Activity name	RAG status	Activity status	Explanation
Kumeu/Huapai/Helensville indoor sports investigation 2017/2018 (Ref 892)	Red	Deferred	The feasibility study has been completed and further progress delayed pending the outcome of the boards ‘One Local Initiative’ OLI. This activity will be carried forward for completion in FY2018/2019.
Warkworth: Planning for Swimming Pool Provision 2017/2018 (Ref 895)	Red	Deferred	Partnership options such as investment for community access outcomes have been tabled with the Mahurangi College Board of Trustees. The project will be completed in FY2018/2019.
Whangateau Harbour: Stage 1: Identifying methods to address coastal erosion (Ref 788)	Red	On Hold	Whangateau Harbour, Point Wells site is on hold following increased risks on Whangaparaoa Peninsula which is a higher priority.
RD: Prepare a consolidated Greenways Plan 2017/2018 (Ref 885)	Red	Deferred	Delay in receipt of mapping information. Establishing alternative provider. Project delay was due to receipt of GIS layer data that enables drafting of routes. Targeted consultation (first round) is completed including presenting to Mana Whenua. Mapping of targeted consultation feedback commenced. Project will continue in FY2018/2019.
Rodney project response fund 2017/2018 (Ref 1140)	Red	On Hold	The local board did not determine a specific project for this funding, hence no delivery has occurred.

Libraries and Information work programme

17. The percentage of Libraries and Information work programme activities delivered is 100 per cent.

Community Facilities: Build Maintain Renew work programme

18. The percentage of Community Facilities: Build Maintain Renew work programme activities delivered is 42 per cent. There are 25 activities that are Red / ‘Not delivered’ and 17 activities that are Amber / ‘In progress’ (multi-year projects that have not progressed as expected) including some cancelled projects.

19. Activities with an Amber RAG status are as follows:

· Helensville Library - remedial works from structural review and Kaipara RSA - replace roof (Ref 2625)

· Kaipara RSA - replace roof (Ref 2632)

· Rodney - renew minor park buildings 2017/18 - 2018/19 (Ref 2643)

· Rodney - renew park lighting 2017/18 - 2018/19 (Ref 2646)

· Rodney - renew park roading and car parks 2017/18 - 2018/19 (Ref 2647)

· Rodney - renew park structures 2017/18 - 2018/19 (Ref 2649)

· Rodney - renew park walkway and paths 2017/18 - 2018/19 (Ref 2650)

· Rodney - renew parks utilities 2017/18 - 2018-19 (Ref 2651)

· Rodney - renew park playspaces 2017/18 - 2018/19 (Ref 2652)

· Warkworth Masonic Hall - underpin main entrance stairs (Ref 2656)

· Wellsford Community Centre - replace part of roof (Ref 2659)

· Rodney - plan and design town centre improvements (Ref 2847)

· Kumeu Library - replace roof, external walls & ceiling (Ref 3044)

· Rautawhiri Park court renewals. This project is a continuation from the 2016/2017 programme (previous ID 3016). This is a carryover project (Ref 2636)

· Riverhead Historic Mill Esplanade Reserve seawall renewal. This project is a continuation from the 2016/2017 programme (previous ID 3017) (Ref 2637)

· Shelly Beach - renew coastal structure (Ref 2653)

· Algies Bay Reserve - renew south-eastern seawalls (Ref 2910)

· Rodney Recreational Walkways - Rautawhiri Park - develop design and planning (Ref 3179)

· Wellsford - renew skate park (Ref 3259)

20. Activities with a Red RAG status are as follows:

· RD: Plan for Greenways plan delivery (Ref 1115)

· Helensville Library - renew car park drainage (Ref 2624)

· Rodney - renew coastal assets 2018-19 (Ref 2641)

· Rodney - create active recreation spaces (Ref 2846)

· Rodney Recreational Walkways - Kowhai Park Reserve - develop design (Ref 3178)

· Whangateau Reserve - renew toilet waste water system (Ref 3267)

· Kumeu Arts Centre - LDI capital grant - improve assets (Ref 3297)

· Rodney - improve town centre (Ref 3375)

· Warkworth Library - refurbish exterior (Ref 3399)

· Huapai Domain - install amenity lighting (Ref 3539)

· Rodney - Challenging Play Spaces Project (Ref 2622)

· Helensville River Walkway - renew seawall (Ref 2626)

· Helensville War Memorial Hall - replace extractor system in toilets (Ref 2627)

· Rodney - Recreational walkways and bike trails (Ref 2640)

· Rodney - renew minor park buildings 2017/18 (Ref 2642)

· Rodney - renew park fencing 2017/18 - 2018/19 (Ref 2644)

· Rodney - renew park furniture 2017/18 (Ref 2645)

· Wellsford Centennial Park - renew sand field on field 2 (Ref 2657)

· Wellsford War Memorial Library - renew furniture, fittings and equipment (Ref 2660)

· Horseshoe Bay Reserve - renew walkways (Ref 3016)

· Kowhai Park - renew walkway, car park and toilet (Ref 3043)

· Leigh Recreation Reserve (Goat Island) - install retaining wall around tree (Ref 3053)

· Wellsford Centennial Park - replace cricket wicket and sand carpet on field (Ref 3260)

· Martins Bay - renew swimming pontoon (Ref 3392)

· Huapai Service Centre Riverbank - develop community space (Ref 3401)

21. Key activities not delivered / not progressed as expected include:

· Rodney - renew coastal assets 2018-19: This project relates to coastal structures in Warkworth. Investigation and Design Staff alongside Community Facilities Coastal Team have inspected both sites and the assets. Overall, it is considered that the condition rating for these structures is more accurately of average condition, which means a comprehensive renewal of these structures is not required (at present time). The assessments noted some minor repairs required for components of the Warkworth structures. These repairs should be undertaken as general maintenance by the Operational Management and Maintenance Team. Therefore the project has been cancelled. (Ref 2641)

· Kumeu Arts Centre - LDI capital grant - improve assets: This project has been delayed while various design options were being investigated. However, the project is now progressing well and will be carried forward into the new financial year for full delivery. Four concept options for the building have been arrived at and these have been discussed with representatives of the Kumeu Arts Centre and the local board.

· Next steps include confirmation of the final floor plan and specialist engineering services engaged for the design of the foundations. A formal report will be prepared and presented to the local board in August to approve the design. (Ref 3297)

· Kumeu Library - replace roof, external walls & ceiling: This is a multi-year project which requires confirmation of scope and budget. An assessment of the structural and condition surveys has been completed by the Auckland Council Community Facilities Asset Management team and workshopped with the local board to determine desired outcomes. Next steps are to carry out remedial works including filling cracks within the sills and walls. The sub floor area is being dried out using an industrial blower (Ref 3044)

Community Leases work programme

22. The percentage of Community Leases work programme activities delivered is 24 per cent. There are 26 activities that are Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected).

23. Activities that were not completed or progressed as expected (Red RAG status) and that will be carried forward to the 2018/2019 work programme are listed below. It should be noted that those listed are all of those leases requiring attention as opposed to all those to be completed in the 2017/2018 financial year. These leases are progressed at varying rates depending on matters such as reclassifications required, the need to prioritise resources and strategic work such as the proposed Rodney Open Space Management Plan.

· 307 Leigh Road, Ti Point; Manuhiri Kaitiaki Charitable Trust (formerly Moko Charitable Trust) (Ref 1392)

· Matakana Diamond Jubilee Park: Matakana Branch Pony Club Incorporated (Licence to occupy, renewable on annual basis) (Ref 1393)

· Whangateau Recreation Reserve: Rodney Rams Rugby League and Sports Club Incorporated (Ref 1399)

· Riverhead War Memorial Park: Riverhead Bowling Club Incorporated (Ref 1400)

· Porter Crescent, Helensville: Scouts Association of New Zealand (Helensville Scouts) (Ref 1401)

· Shoesmith Domain: Warkworth Association Football & Sports Club Incorporated (Ref 1402)

· RNZ Plunket Society Inc (River Valley Branch) (Ref 1404)

· Tapora Domain Recreation Reserve: Tapora Community Sports Centre Incorporated (Ref 1406)

· Bourne Dean Recreation Reserve: The Kaipara Flats Sports Club Incorporated (Ref 1409)

· Naumai Recreation Reserve: Minister of Education: Tauhoa Primary School Board of Trustees (Ref 1410)

· 31 – 35 Mill Road, Helensville: Helensville Enterprises Trust (Ref 1411)

· Wellsford Centennial Park: Wellsford Rugby Football Club Incorporated (Ref 1412)

· Murray Jones Reserve: New Zealand Scouting Association Incorporated (Ref 1413)

· Harry James Reserve: Kumeu District Pony Club Incorporated (Ref 1414)

· Warkworth Showgrounds Reserve: Warkworth Agricultural & Pastoral Society (Ref 1417)

· Warkworth Showgrounds Reserve: Warkworth Rodeo Club Incorporated (Ref 1418)

· Warkworth Showgrounds Reserve: Warkworth Branch Pony Club Incorporated (Ref 1419)

· Opango Creek Reserve: Whangateau Traditional Boatyard Incorporated (Ref 1420)

· Wellsford Centennial Park: Wellsford Agricultural & Pastoral Society (Ref 1421)

· Omaha Drive: Omaha Beach Bowling Club Incorporated (Ref 1422)

· Omaha Reserve: Omaha Tennis Club Incorporated (Ref 1423)

· Huapai Reserve: Norwest United Association Football & Sports Club Incorporated (1424)

· Shoesmith Reserve: Warkworth Wellsford Pipe Band Incorporated (Ref 1426)

· Market Street, Leigh: Leigh Library (volunteer community library) (Ref 1434)

· Omaha Drive: Omaha Beach Community Incorporated (Ref 1437)

· Manuhiri Reserve and Tuna Place, Omaha Omaha Beach Residents Society Incorporate (Ref 1438)

· Omaha Drive: Omaha: Omaha Beach Golf Club Incorporated (Ref 1439)

· Puhoi Pioneers Memorial Park:The Puhoi Community Forum Incorporated (Ref 1440)

Infrastructure and Environment Services work programme

24. The percentage of Infrastructure and Environment Services work programme activities delivered is 100 per cent.

Local Economic Development work programme

25. The percentage of Local Economic Development work programme activities delivered is 100 per cent.

Deferred activities

26. As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

· Coastal environmental - $17,400

· Consultation re indoor sports Kumeu/ Huapai/ Helensville - $30,000

· Feasibility study for swimming pool - $40,000

· Greenways Plans - $260,000

· Parks strategic fund - $27,000

· Revitalisation of town centres - $60,000

· Green Road Masterplan - $50,000

27. Undelivered Capex funded activities will be brought to the board by Community Facilities as part of their annual Capex carry forward process.

Financial performance

28. Operating expenditure year to date relating to Asset Based Services (ABS) was under budget due to Project 17 facility maintenance costs while the LDI operations spend was also under budget. This is due to projects carrying on into 2018/2019.

29. Revenue for the year saw small unders/overs at various community facilities and libraries across the local board area.

30. Capital spend of $7.2 million represents investments in the Shelly Beach Seawall, Omaha Groyne and various other coastal asset renewals, fields 1 and 2 and netball lighting at Warkworth Showgrounds, Rautawhiri Park court renewals, Riverhead War Memorial sand field renewals, Huapai Domain sandfield and lighting renewals, Kowhai Park toilet renewal and a playground renewal at William Fraser Reserve. There were also a number of smaller projects completed during the year.

31. The full Rodney Local Board Financial Performance report can be found in Appendix C.

Key performance indicators

32. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

33. This report informs the Rodney Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

Tauākī whakaaweawe Māori / Māori impact statement

34. Māori, as stakeholders in the council, are affected and have an interest in any report on the quarterly financial results. However the recommendation to the local board of receiving the report has no particular benefit to, or adverse effect on, Māori. One specific work programme items of interest is outlined below.

35. The local board work programme item ‘Rodney Healthy Harbours Riparian Restoration Fund’ involves partnering with Te Uri o Hau regarding the provision of plants from the Te Arai Nursery. The update on this work programme action confirms that “Seven applicants have finished fencing off their waterways. Planting season will begin shortly. The remaining applicants have a mix of planting and fencing projects to complete. Payment for these will be after the upcoming planting season in May - August 2018.”

Ngā ritenga ā-pūtea / Financial implications

36. This report is provided to enable the Rodney Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Rodney Local Board receiving this report.

Ngā raru tūpono / Risks

37. Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

38. The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Work programme snapshot	89
b ⇨	Work programme update (Under Separate Cover)
c ⇩	Financial Performance	91

Ngā kaihaina / Signatories

Author	Kathryn Martin - Relationship Manager/Senior Advisor
Authoriser	Lesley Jenkins - Relationship Manager

Rodney Local Board

16 August 2018

Rodney Local Board Annual Report 2017/2018

File No.: CP2018/14445

Te take mō te pūrongo / Purpose of the report

1. To adopt the 2017/2018 Annual Report for the Rodney Local Board, prior to it being adopted by the Governing Body on 28 September 2018.

Whakarāpopototanga matua / Executive summary

2. The Auckland Council Annual Report 2017/2018 is being prepared and needs to be adopted by the Governing Body by 28 September 2018. As part of the overall report package, individual reports for each Local Board are prepared.

3. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each local board area. These changes are outlined in the Tātaritanga me ngā tohutohu/analysis and advice section below.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) adopt the 2017/2018 Rodney Local Board Annual Report as set out in Appendix A to the agenda report.

b) note that any proposed changes will be clearly communicated and agreed with the Chairperson before the report is submitted for adoption by the Governing Body by 28 September 2018.

Horopaki / Context

4. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002 each local board is required to monitor and report on the implementation of its Local Board Agreement for 2017/2018. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5. In addition to the compliance purpose, local board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of the Local Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

6. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each local board area. The changes are:

· The local board annual report will be a standalone publication (rather than being a sub-section of an overall volume of all Local Board Annual Reports) so that the reports are far more accessible for residents.

· Each local board annual report is being written in plain English, with a more professionally designed layout.

· The Chairperson’s overview now incorporates a review of performance, highlights and challenges so that a more joined up performance story is told.

· There is a colour group photo of the local board, replacing the individual black and white photos used last year.

· There are two new sections that aim to emphasise the context of the local area that the local board represents:

o a double page layout of key demographic information which was included as part of the Local Board Plan

o A ‘Local Flavour’ section, which profiles either a local resident who does great things in the community, a grant that has benefited the community, or a significant project delivered in the community.

7. The report contains the following sections:

	Section	Description
a)	Local Board area demographics	A demographic profile of the area (originally presented in Local Board Plans).
b)	Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local Board group photo	A group photo of the Local Board.
d)	Local Flavour	A profile of either an outstanding resident, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

8. Local board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the Chairperson.

Tauākī whakaaweawe Māori / Māori impact statement

9. The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2015-2025 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea / Financial implications

10. The annual report reports on both the financial and service performance in each local board area.

Ngā raru tūpono / Risks

11. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

12. The annual report is a key communication to residents. Telling a clear and balanced performance story, in plain English, and in a form that is accessible, is important to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri / Next steps

13. The next steps for the draft 2017/2018 Annual Report for the Local Board are:

- Audit NZ review during August and September 2018

- report to Finance and Performance Committee on 19 September 2018

- report to the Governing Body for adoption on 27 September 2018

- release to stock exchanges and publication online on 28 September 2018

14. Physical copies provided to local board offices, council service centres and libraries by the end of October 2018

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Rodney Local Board Annual Report 2017/2018	101

Ngā kaihaina / Signatories

Author

David Gurney - Manager Corporate Performance & Reporting

Authorisers

Kevin Ramsay - General Manager Corporate Finance and Property

Louise Mason - GM Local Board Services

Rodney Local Board

16 August 2018

Project Streetscapes

File No.: CP2018/14440

Te take mō te pūrongo / Purpose of the report

1. To seek feedback on Auckland Transport and Waste Solutions streetscape services in the Rodney Local Board area. Streetscape services include:

· mowing and weed management of berms in urban and rural areas

· town centre cleaning and loose litter collection, including emptying litter bins

Whakarāpopototanga matua / Executive summary

2. Streetscapes services are being transferred from Auckland Transport and Waste Solutions to Community Facilities’ Full Facilities suppliers. Streetscape services include mowing and weeding of berms, town centre cleaning and loose litter collection.

3. Community Facilities are seeking feedback from local boards on key local issues or priority areas with streetscape services in their local board area.

4. Where there are known issues, region wide trends can be identified. A strategy will then be developed to see how the assets/services can be brought to an acceptable standard before being transferred to Community Facilities in 2019.

Ngā tūtohunga / Recommendation/s

That the Rodney Local Board:

a) identify their top ten local issues with Auckland Transport or Waste Solution streetscape services in the Rodney Local Board area. Streetscape services include:

i. mowing and weed management of berms in urban and rural areas

ii. town centre cleaning and loose litter collection, including emptying bins

Horopaki / Context

5. Auckland Transport and Waste Solutions have been managing streetscape services since amalgamation under contracts awarded in 2011/12.

6. Through Project 17 Full Facilities contracts were granted, which include services such as maintenance of local parks, buildings and open spaces. To ensure integration of services and to deliver value, the streetscape services are to be included in the Full Facilities contracts.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The Streetscapes project has been set up to ensure the successful transfer of streetscape services from Auckland Transport and Waste Solutions to the Community Facilities’ Full Facilities suppliers. The streetscape services and when they will be transferred are listed in the table below:

What	From	To	When
All urban and rural berm mowing and weed management	Auckland Transport	Community Facilities	1 April 2019
‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying	Auckland Transport and Waste Solutions	Community Facilities	1 July 2019

8. When the streetscape services are transferred to Community Facilities, the Full Facilities suppliers will be expected to ensure that high levels of services are provided on assets that are of a good condition. The Full Facilities suppliers will need to meet stringent performance indicators.

9. For assets that are not in a good condition, Auckland Transport should upgrade the asset before it is transferred. An approach to address these assets, including how to bring them up to standard, will be discussed between Community Facilities and Auckland Transport. Local boards are being asked for their top ten issues with current streetscape services to inform these discussions.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

10. Streetscape services are important locally as they impact on the cleanliness and tidiness of town centres and related areas. Local board views are being sought through this report to ensure that streetscape services are of a high standard, particularly around the current AT assets and services so that a proper handover takes place

11. The town centre borders are aligned to the Unitary Plan and while they cannot be further extended, feedback on minimising the borders can be offered

12. The town centre cleaning services, which are currently in the Full Facilities contract to be implemented 1 July 2019, have been increased. No further feedback on this is required from local boards.

13. Vegetation control, berm mowing, edging and weeding are included in the Full Facilities contracts to be implemented 1 April 2019. No further feedback on this item is required from local boards at this time.

Tauākī whakaaweawe Māori / Māori impact statement

14. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

15. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with Auckland Council to achieve better outcomes with Māori and for Auckland.

Ngā ritenga ā-pūtea / Financial implications

16. There is a strong likelihood that due to the improved Streetscape service standards, the current budgets being transferred from Auckland Transport to Community Facilities will not be sufficient.

17. Through negotiations with the Full Facilities suppliers, Community Facilities will strive to ensure that the new Streetscape services are within a suitable range of the current budgets. If additional funding is required, the Financial and Performance Committee will be advised and extra financial support will be requested.

Ngā raru tūpono / Risks

18. The delivery of streetscape services could be impacted if the Full Facilities suppliers take over Auckland Transport contracts which have issues which have not been identified before the transition period. This could mean that the Full Facilities suppliers could spend more time on addressing the problem areas, instead of delivering the new service specifications.

19. To mitigate this risk, local boards are being requested to provide input to known, problematic areas and / or streetscape services currently provided by Auckland Transport and / or loose litter collection.

Ngā koringa ā-muri / Next steps

20. Following input from local boards, negotiations with suppliers will take place in August /September 2018. Final decisions will be made by the Strategic Procurement and the Finance and Performance Committees in October 2018.

21. The local board engagement and input on the weed management methodologies and on the standardised levels of services will take place October / November 2018.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Cherie Veza - Stakeholder Advisor

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Lesley Jenkins - Relationship Manager

Chairperson	Beth Houlbrooke
Deputy Chairperson	Phelan Pirrie
Members	Brent Bailey
	Tessa Berger
	Cameron Brewer
	Louise Johnston
	Allison Roe, MBE
	Colin Smith
	Brenda Steele

Author	Robyn Joynes - Local Board Democracy Advisor
Authoriser	Lesley Jenkins - Relationship Manager

Author	Robyn Joynes – Democracy Advisor
Authoriser	Lesley Jenkins - Relationship Manager