Rodney Local Board

 

OPEN MINUTES

 

 

 

 

Minutes of a meeting of the Rodney Local Board held in the Council Chamber, Orewa Service Centre, 50 Centreway Road, Orewa on Thursday, 16 August 2018 at 02:00pm.

 

present

 

Chairperson

Beth Houlbrooke

 

 

 

Members

Brent Bailey

 

 

 

 

Tessa Berger

 

 

 

 

Cameron Brewer

 

 

 

 

Louise Johnston

 

 

 

 

Colin Smith

 

 

 

 

ABSENT

 

Deputy Chairperson

Phelan Pirrie

 

 

Members

Allison Roe

 

 

 

Brenda Steele

 

 

 

 

 

 

 


Rodney Local Board

16 August 2018

 

 

 

1          Welcome

 

The Chairperson opened the meeting and welcomed those in attendance.

 

 

2          Apologies

  

Resolution number RD/2018/96

MOVED by Member C Brewer, seconded by Member C Smith:  

That the Rodney Local Board:

a)         accept the apologies from Member A Roe and Member B Steele for absence and Deputy Chairperson P Pirrie for absence on council business.

 

CARRIED

 

 

3          Declaration of Interest

 

There were no declarations of interest.

 

 

4          Confirmation of Minutes

 

Resolution number RD/2018/97

MOVED by Member B Bailey, seconded by Member T Berger:  

That the Rodney Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 19 July 2018, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

 

6          Acknowledgements

 

There were no acknowledgements.

 

 

7          Petitions

 

There were no petitions.

 

 

 

 

 

 

 

 

 

8          Deputations

 

8.1

New Zealand Walking Access Commission

 

Mr Woodward from the New Zealand Walking Access Commission was attendance to provide an update relating to the Rodney Local Board’s Puhoi to Pakiri Greenways Plan

 

Resolution number RD/2018/98

MOVED by Member T Berger, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      thank Mr Woodward for his presentation relating to the Rodney Local Board’s Puhoi to Pakiri Greenways Plan.

 

CARRIED

 

Attachments

a     16 August 2018 - Rodney Local Board, Item 8.1 - Walking Access Commission presentation

 

 

9          Public Forum

 

There was no public forum.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Mahurangi River Restoration Trust – Mahurangi River dredging project

 

Mark Purdie, Lead Financial Advisor was in attendance for this item.

 

Resolution number RD/2018/99

MOVED by Member T Berger, seconded by Chairperson B Houlbrooke,

That the Rodney Local Board:

a)      allocate $250,000 from the Rodney Local Board Locally Driven Initiatives capital funding for dredging of the Mahurangi River in the vicinity of the town wharf structures, with work to be delivered by the Mahurangi River Restoration Trust to commence in the 2018/2019 financial year by way of contract for service.

b)      note that the value of any consequential operational expenditure for the council portion of the dredging project is yet to be determined and that any operational funding will be provided from Asset Based Services budgets.

 

CARRIED

 


 

 

 

12

Araparera Foresty Joint Venuture - Road Sealing

 

Veenay Rambisheswar, Manager, Technical Services and Programme Manager, Auckland Transport, was in attendance for this item.

 

Resolution number RD/2018/100

MOVED by Member C Smith, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      recommend to the Auckland Council Finance and Performance Committee that it release the Araparera Joint Venture funding for seal extension for nine sites using Level of Service (LoS) 2 seal improvement at an estimated cost of $2.8 million as indicated in the table below.

Rank

Name

Suburb

Subdivision

Length (km)

LoS 2

Cost ($)

1

Underwood Road

Port Albert

Wellsford

0.70

$303,000

2

Whitmore Road

Takatu

Warkworth

1.80

$779,500

3

School Road 3 (Tomarata)

Tomarata

Wellsford

0.48

$208,000

4

Krippner Road

Puhoi

Warkworth

0.25

$108,000

5

Smith Road

Matakana

Warkworth

0.40

$173,000

6

Wharehine Road

Wharehine

Wellsford

0.92

$398,500

7

Tauhoa Road

Tauhoa

Warkworth / Wellsford border

0.45

$195,000

8

Dennis Road

Kourawhero

Warkworth

0.70

$303,000

9

Rodney Road (Pakiri)

Pakiri

Warkworth / Wellsford border

0.60

$260,000

Total:

6.30

$2,728,000

 

b)        note that Auckland Transport supports the Level of Service 2 for the proposed Araparera Forestry Seal Extension programme.

 

CARRIED

 

 

13

Rodney Atlas Site Strategic Assessment

 

Jeff Lyford, Parks and Places Specialist was in attendance for this item.

 

Resolution number RD/2018/101

MOVED by Chairperson B Houlbrooke, seconded by Member T Berger:  

That the Rodney Local Board:

a)      adopt the Atlas Concrete Strategic Assessment 2018 (Attachment A to the agenda report).

b)      prioritise Development Scenario One (Concrete Yard Development, Attachment A to the agenda report, p.65) for further investigation as funding becomes available.

c)      note the local board’s intention that the Atlas Site be considered as an option for a temporary park and ride until a long term solution at an alternate site is delivered.

d)      request that council staff liaise with Auckland Transport and New Zealand Transport Agency (NZTA) to ensure that any investigations by these parties into a permanent park and ride facility in the Warkworth area take into account that the Atlas site is intended for short term use only as a park and ride facility, and that the Rodney Local Board has a long term vision that this site will be developed as a recreational asset and an extension to the Warkworth Showgrounds.

e)      request council staff liaise with the A&P Society to ensure that they are consulted on the short and long term development options for the Atlas Site.

 

CARRIED

 

 

14

Play Network Provision Assessment

 

Jeff Lyford, Parks and Places Specialist was in attendance for this item.

 

Resolution number RD/2018/102

MOVED by Member B Bailey, seconded by Member C Smith:  

That the Rodney Local Board:

a)       adopt the Rodney Strategic Play Provision Assessment (Attachment A to the agenda report) to assist the local board in making future decisions to improve their network of play experiences.

 

CARRIED

 

 

15

Rodney Toilet Provision Assessment

 

Jeff Lyford, Parks and Places Specialist was in attendance for this item.

 

Resolution number RD/2018/103

MOVED by Member B Bailey, seconded by Member C Brewer:  

That the Rodney Local Board:

a)      adopt the Rodney Reserve Toilet Provision Assessment 2018 (Attachment A to the agenda report).

b)      prioritise the Riverhead and Waimauku areas for further investigation of options to improve toilet provision.

c)      request that staff explore the option of rented or leased portable toilet facilities in some areas to determine need or fill gaps during busy periods as a more affordable and timely solution in some situations than rather constructing new permanent toilets.

 

CARRIED

 

 

16

Auckland Council's Quarter Four and Year End Performance Report: Rodney Local board

 

Kathryn Marting, Senior Local Board Advisor and Mark Purdie, Lead Financial Advisor were in attendance for this item.

 

Resolution number RD/2018/104

MOVED by Member C Brewer, seconded by Member B Bailey:  

That the Rodney Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2018.

b)      request that Community Facilities provide a list of items from the 2017/2018 Rodney work programme that have been carried forward/deferred to the 2018/2019 financial year.

 

c)        seek assurance that Community Facilities will be able to deliver the carried forward/deferred items from the 2017/2018 Rodney work programme in addition to the 2018/2019 Rodney work programme within the current financial year.

 

d)        request that Community Facilities staff provide an explanation regarding the use of coastal renewal money in Rodney for projects that have been cancelled.

 

CARRIED

 

 

17

Rodney Local Board Annual Report 2017/2018

 

Mark Purdie, Lead Financial Advisor was in attendancer for this item.

 

Resolution number RD/2018/105

MOVED by Chairperson B Houlbrooke, seconded by Member L Johnston:   

That the Rodney Local Board:

a)      adopt the 2017/2018 Rodney Local Board Annual Report as set out in Appendix A to the agenda report.

b)      note that any proposed minor changes will be clearly communicated and           agreed with the Chairperson before the report is submitted for adoption by the           Governing Body by 28 September 2018.

 

CARRIED

 

 

18

Project Streetscapes

 

Resolution number RD/2018/106

MOVED by Chairperson B Houlbrooke, seconded by Member L Johnston:  

That the Rodney Local Board:

a)        supports the transfer of streetscape services from Auckland Transport and Waste Solutions to Community Facilities’ Full Facilities suppliers as part of Project Streetscapes with the proviso that the contract outcomes reflect local character, not one generic outcome across the region.

b)        requests that if budgets being transferred from Auckland Transport to Community Facilities are not sufficient to fund the improved streetscape service standards, that the Governing Body consider increasing the budget for Project Streetscapes.

c)        supports the requirement for Auckland Transport to upgrade any streetscape assets currently not in a good condition before they are transferred to Community Facilities as part of Project Streetscapes.

d)      provide the following feedback on Project Streetscapes and streetscape                   services in the tabled document entitled “Feedback on Project Streetscapes           Maintenance in Rodney Town Centres” and dated 15 August 2018.

 

CARRIED

 

Attachments

a     16 August 2018 - Rodney Local Board, Item 18 - Project Streetscapes - Feedback

 

 

19

Governance Forward Work Calendar

 

Resolution number RD/2018/107

MOVED by Member L Johnston, seconded by Chairperson B Houlbrooke:  

That the Rodney Local Board:

a)      note the governance forward work calendar as at August 2018.

 

CARRIED

 

 

 

20

Rodney Local Board Chairperson's Report

 

Resolution number RD/2018/108

MOVED by Chairperson B Houlbrooke, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      note the chairperson’s report for August 2018.

 

CARRIED

 

 

 

21

Rodney Local Board Workshop Records

 

Resolution number RD/2018/109

MOVED by Member L Johnston, seconded by Member T Berger:  

That the Rodney Local Board:

a)      note the workshop records for 2 August 2018.

 

CARRIED

 

 

22

Deputation/Public Forum Update

 

Resolution number RD/2018/110

MOVED by Member T Berger, seconded by Member L Johnston:  

That the Rodney Local Board:

a)      note the deputation/public forum update for the Rodney Local Board.

 

CARRIED

 

 

23

Ward Councillor Update

 

The Ward Councillor was not in attendance for this item.

  

 

24        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

3.20 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Rodney Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................