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Strategic
Procurement Committee
08 August 2018
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1 Apologies
2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
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5.1
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Public Input – Sarah Thomson and Dr
Grant Hewison, Waitematā Low Carbon Network
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Note: a change to the
original motion was incorporated with the addition of clause b), with the
agreement of the meeting.
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Cr D Newman joined
the meeting at 9.34 am.
Deputy Chairperson R Clow joined the
meeting at 9.34 am.
Cr P Hulse
joined the meeting at 9.40 am.
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Sarah Thomson
and Dr Grant Hewison of the Waitematā Low Carbon Network presented
regarding item 9, Information report - group source procurement update.
A document was tabled. A copy
has been placed on the official minutes and is available on the Auckland
Council website as a minutes attachment.
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Resolution number STR/2018/40
MOVED by Chairperson BC Cashmore, seconded by
Cr C Casey:
That the
Strategic Procurement Committee:
a) receive the public input from Sarah Thomson and Dr Grant Hewison
and thank them for their attendance.
b) request staff to report back to the Strategic Procurement
Committee on measurement criteria and reporting on Sustainable Procurement.
CARRIED
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Attachments
a Item 5.1 - Sarah Thomson and Grant Hewison,
Waitematā Low Carbon network - Informatin Report
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6 Local
Board Input
There was no
local board input.
7 Extraordinary
Business
There was no
extraordinary business.
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10
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Westgate multipurpose facility (integrated
library and community centre) construction: status update
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Resolution
number STR/2018/43
MOVED by Cr D Newman, seconded by Deputy Chairperson R
Clow:
That the Strategic
Procurement Committee:
a) note
the Westgate multipurpose facility (integrated library and community centre)
construction: status update report.
b) note
that the information contained in this report enables further transparency on
the proposed contract for Main Contractor: construction works for Westgate
multipurpose facility (library and community facilities) for two variations
related to enabling works and a risk contingency provision in the
confidential report.
CARRIED
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11 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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12 Procedural
motion to exclude the public
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Resolution
number STR/2018/44
MOVED by Chairperson BC Cashmore, seconded by
Cr P Hulse:
That the
Strategic Procurement Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 CONFIDENTIAL:
Westgate multipurpose facility (integrated library and community centre) construction:
status update
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains information that could prejudice council's
position with suppliers and other parties with regard to the resolution of
disputes.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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10.08am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
10.45am The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
10.45 am The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Strategic Procurement Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
