|
Upper Harbour
Local Board Community Forum
02 August 2018
|
|
ITEM TABLE OF CONTENTS PAGE
1 Welcome 5
2 Apologies 5
3 Declaration of
Interest 5
4 Confirmation
of Minutes 5
5 Leave
of Absence 5
6 Acknowledgements 5
7 Petitions 5
8 Deputations 6
8.1 Albany Community Hub update 6
8.2 Herald Island Environmental Group -
waterways 6
8.3 Kristin School: Edward Xu 7
8.4 Whenuapai Restoration Group 7
9 Public
Forum 8
9.1 Whenuapai Residents and Ratepayers
Association 8
10 Extraordinary Business 8
11 Consideration
of Extraordinary Items
2 Apologies
At the close of
the agenda no apologies had been received.
3 Declaration
of Interest
Members are reminded of the need to be vigilant to stand aside from
decision making when a conflict arises between their role as a member and any
private or other external interest they might have.
The Auckland Council Code of Conduct for Elected Members (the Code)
requires elected members to fully acquaint themselves with, and strictly adhere
to, the provisions of Auckland Council’s Conflicts of Interest
Policy. The policy covers two classes of conflict of interest:
i)
A financial conflict of interest, which
is one where a decision or act of the local board could reasonably give rise to
an expectation of financial gain or loss to an elected member; and
ii)
A non-financial conflict interest, which
does not have a direct personal financial component. It may arise, for
example, from a personal relationship, or involvement with a non-profit
organisation, or from conduct that indicates prejudice or predetermination.
The Office of the Auditor General has produced guidelines to help
elected members understand the requirements of the Local Authority
(Member’s Interest) Act 1968. The guidelines discuss both types of
conflicts in more detail, and provide elected members with practical examples
and advice around when they may (or may not) have a conflict of interest.
Copies of both the Auckland Council Code of Conduct for Elected
Members and the Office of the Auditor General guidelines are available for
inspection by members upon request.
Any questions relating to the Code or the guidelines may be directed
to the Relationship Manager in the first instance.
4 Confirmation
of Minutes
|
That the Upper Harbour Local Board Community Forum:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 5 July 2018, as a true and correct
record.
|
5 Leave
of Absence
At the close of
the agenda no requests for leave of absence had been received.
6 Acknowledgements
At the close of
the agenda no requests for acknowledgements had been received.
7 Petitions
At the close of
the agenda no requests to present petitions had been received.
8 Deputations
Standing
Order 7.7 provides for deputations. Those applying for deputations are required
to give seven working days notice of subject matter and applications are
approved by the Chairperson of the Upper Harbour Local Board Community Forum.
This means that details relating to deputations can be included in the
published agenda. Total speaking time per deputation is ten minutes or as
resolved by the meeting.
|
8.1 Albany
Community Hub update
|
|
Te take mō te
pūrongo / Purpose of the report
1. To
address the Upper Harbour Local Board to give an update on the hub’s
quarterly improvement programme.
Whakarāpopototanga
matua / Executive summary
2. Jamie
Adkins, Programme Coordinator at the Albany Community Hub, and Marilyn Kelly,
Community Places Programmes and Partnerships Advisor, will be in attendance
to discuss the quarterly improvement programme.
|
|
Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Jamie Adkins and Marilyn Kelly and thank them for their
attendance and presentation.
|
|
8.2 Herald
Island Environmental Group - waterways
|
|
Te take mō te
pūrongo / Purpose of the report
1. To
provide an overview and update on the activities of the Herald Island
Environmental Group.
Whakarāpopototanga
matua / Executive summary
2. Charissa
Snijders, John Powell and Neil Woodhams, from the Herald Island Environmental
Group, will be in attendance to provide local board members with an overview
of the group’s activities over the past year.
|
|
Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Charissa Snijders, John Powell and Neil Woodhams, from
the Herald Island Environmental Group, and thank them for their attendance
and presentation.
|
|
8.3 Kristin
School: Edward Xu
|
|
Te take mō te
pūrongo / Purpose of the report
1. To
address the Upper Harbour Local Board and provide an overview on a possible
community project they would like to undertake in Kell Park.
Whakarāpopototanga
matua / Executive summary
2. Edward
Xu, Year 10 student from Kristin School, will be in attendance to discuss a
potential community project that he and two other students would like to
undertake in Kell Park.
3. They
would like to improve the wooden pirate ship play area in Kell Park by
painting some colourful murals and re-painting the bench seating.
|
|
Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) receive
the deputation from Edward Xu, Year 10 student from Kristin School, and thank
him for his attendance and presentation.
|
|
8.4 Whenuapai
Restoration Group
|
|
Te take mō te
pūrongo / Purpose of the report
1. To
address the Upper Harbour Local Board about the Waimarie Beach Reserve, and
to discuss their work as part of the Upper Harbour Ecology Network.
Whakarāpopototanga
matua / Executive summary
2. Annette
Mitchell and Dave Allen, from the Whenuapai Restoration Group, will be in
attendance to update the board about the work their group has been doing in
the Whenuapai area. The group would also like to highlight their concerns
about flooding at the Waimarie Beach Reserve.
|
|
Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) thank
Annette Mitchell and Dave Allen, from the Whenuapai Restoration Group, for
their attendance and presentation.
|
|
Attachments
a Presentation on flooding in Waimarie Beach Reserve - D
Allen................... 11
b Presentation on the group's work - A Mitchell................................................ 25
|
9 Public
Forum
A period of
time (approximately 30 minutes) is set aside for members of the public to
address the meeting on matters within its delegated authority. A maximum of 3
minutes per item is allowed, following which there may be questions from members.
|
9.1 Whenuapai
Residents and Ratepayers Association
|
|
Te take mō te
pūrongo / Purpose of the report
1. To
address the Upper Harbour Local Board about the legal classification of the
Waimarie Road Esplanade Reserve.
|
|
Ngā tūtohunga / Recommendation/s
That the Upper Harbour Local
Board Community Forum:
a) thank
Haydon Mattson, from the Whenuapai Residents and Ratepayers Association, for
his attendance and presentation.
|
10 Extraordinary
Business
Section 46A(7) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item that is
not on the agenda for a meeting may be dealt with at that meeting if-
(a) The
local authority by resolution so decides; and
(b)
The presiding member explains at the
meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The
reason why the discussion of the item cannot be delayed until a subsequent
meeting.”
Section 46A(7A) of the
Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an item is
not on the agenda for a meeting,-
(a)
That item may be discussed at that meeting
if-
(i)
That item is a minor matter relating
to the general business of the local authority; and
(ii)
the presiding member explains at the
beginning of the meeting, at a time when it is open to the public, that the
item will be discussed at the meeting; but
(b)
no resolution, decision or recommendation
may be made in respect of that item except to refer that item to a subsequent
meeting of the local authority for further discussion.”
