I hereby give notice that an ordinary meeting of the Upper Harbour Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 16 August 2018

9.30AM

Upper Harbour Local Board Office
30 Kell Drive
Albany

 

Upper Harbour Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Margaret Miles, QSM, JP

 

Deputy Chairperson

Lisa Whyte

 

Members

Uzra Casuri  Balouch, JP

 

 

Nicholas Mayne

 

 

John McLean

 

 

Brian Neeson, JP

 

 

(Quorum 3 members)

 

 

 

Cindy Lynch

Democracy Advisor

 

9 August 2018

 

Contact Telephone: (09) 4142684

Email: Cindy.Lynch@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Upper Harbour Local Board

16 August 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                         PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          6

8          Deputations                                                                                                                    6

8.1     Albany Community Pre-school - lease                                                              6

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Minutes of the Upper Harbour Local Board meeting held Thursday, 19 July 2018 9

12        Land owner approval for installation of commercial broadband panels in Sanders Reserve                                                                                                                         19

13        Project Streetscapes                                                                                                   27

14        New community lease to Albany Community Preschool Incorporated, Albany Domain                                                                                                                          31

15        Upper Harbour parks service assessments                                                             39

16        Adoption of the Upper Harbour Strategic Play Provision Assessment              123

17        Auckland Transport monthly report - August 2018                                               185

18        Auckland Council's quarter four and year-end performance report: Upper Harbour                                                                                                                                     203

19        Upper Harbour Local Board Annual Report 2017/2018                                         243

20        Road name approval: New roads and accessways at 137 Clark Road, Hobsonville                                                                                                                                     263

21        Road name approval: New roads at 20 Scott Road, Hobsonville                        273

22        Governance forward work calendar - September 2018 to August 2019              281

23        Record of the Upper Harbour Local Board workshops held on Thursday 12 and 26 July, and 2 August 2018                                                                                            285

24        Board Members' reports - August 2018                                                                  293  

25        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

The Auckland Council Code of Conduct for Elected Members (the Code) requires elected members to fully acquaint themselves with, and strictly adhere to, the provisions of Auckland Council’s Conflicts of Interest Policy.  The policy covers two classes of conflict of interest:

 

i)              A financial conflict of interest, which is one where a decision or act of the local board could reasonably give rise to an expectation of financial gain or loss to an elected member; and

 

ii)             A non-financial conflict interest, which does not have a direct personal financial component.  It may arise, for example, from a personal relationship, or involvement with a non-profit organisation, or from conduct that indicates prejudice or predetermination.

 

The Office of the Auditor General has produced guidelines to help elected members understand the requirements of the Local Authority (Member’s Interest) Act 1968.  The guidelines discuss both types of conflicts in more detail, and provide elected members with practical examples and advice around when they may (or may not) have a conflict of interest.

 

Copies of both the Auckland Council Code of Conduct for Elected Members and the Office of the Auditor General guidelines are available for inspection by members upon request. 

 

Any questions relating to the Code or the guidelines may be directed to the Relationship Manager in the first instance.

 

4          Confirmation of Minutes

 

That the Upper Harbour Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 19 July 2018, including the confidential section, as a true and correct record.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.


 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Upper Harbour Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Albany Community Pre-school - lease

Te take mō te pūrongo / Purpose of the report

1.       To discuss expiry and renewal of the centre’s lease, which will be considered today at Item 14 of the agenda.

Whakarāpopototanga matua / Executive summary

2.       Beverley Furness, Centre Manager of the Albany Community Pre-school, will be in attendance to update local board members on the centre’s activities and discuss the expiry of their lease.

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      thank Beverley Furness, Centre Manager of the Albany Community Pre-school, for her attendance and presentation.

 

Attachments

a          Letter and supporting documentation from the Albany Community Pre-school............................................................................................................ 299

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Upper Harbour Local Board

16 August 2018

 

 

Minutes of the Upper Harbour Local Board meeting held Thursday, 19 July 2018

 

File No.: CP2018/13535

 

  

Te take mō te pūrongo / Purpose of the report

1.       The open unconfirmed minutes of the Upper Harbour Local Board ordinary meeting held on Thursday, 19 July 2018, are attached at item 12 of the agenda for the information of the board only.

 

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      note that the open unconfirmed minutes of the Upper Harbour Local Board meeting held on Thursday, 19 July 2018, are attached at item 12 of the agenda for the information of the board only and will be confirmed under item 4 of the agenda.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Upper Harbour Local Board minutes - 19 July 2018

11

      

Ngā kaihaina / Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

16 August 2018

 

 

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Upper Harbour Local Board

16 August 2018

 

 

Land owner approval for installation of commercial broadband panels in Sanders Reserve

 

File No.: CP2018/10241

 

  

Purpose of the report / Te take mō te pūrongo 

1.       To officially consider a landowner approval application from a private broadband provider, BlueDoor, to install broadband panels on an existing building at Sanders Reserve.

Executive summary/ Whakarāpopototanga matua

2.       The applicant, BlueDoor, is a privately run commercial broadband company and is seeking land owner approval to install broadband panels on an existing building in Sanders Reserve. The aim is to provide an alternative broadband service to residents in the surrounding area and grow their customer base.

3.       In exchange, the applicant has offered to provide free Wi-Fi for park visitors to Sanders Reserve.

4.       The applicant will need to cover the cost of operating the broadband panels from the site.

5.       It is recommended that the Upper Harbour Local Board decline the land owner application. Approving the application would set a precedent for private companies to install assets in local reserves and potentially allow the company to benefit through commercial gain. It is the opinion of the Land Advisory Services team that there is no perceived benefit to the public or Auckland Council by allowing this activity.

 

Recommendation / Ngā tūtohunga 

That the Upper Harbour Local Board:

a)      formally consider the land owner application from the private service provider, BlueDoor, to install broadband panels on the roof of an existing building in Sanders Reserve.

 

Context / Horopaki 

6.       The applicant is seeking land owner approval to install broadband panels in Sanders Reserve. These panels will allow the private broadband company, BlueDoor, to operate and expand their customer base in the surrounding area of Sanders Reserve, Paremoremo.

7.       The applicant would cover the cost of electricity to run the panels from the council building. The free Wi-Fi provided for the public would only cover the immediate vicinity of the building where the panels are installed, a radius of approximately 90m.

Analysis and advice / Tātaritanga me ngā tohutohu 

8.       The Land Advisory Services team does not support the installation of broadband panels in the reserve, as this is a private company making use of public land for its own financial gain, with little to no benefit to the public.

9.       The Community Lease team does not support the application, as the installation and operation of the panels may cause unwanted disruption to the leaseholder at Sanders House.

10.     The applicant has stated that they would provide free Wi-Fi in the reserve for parks users. However, the park is an active recreation zone and due to the limited coverage, it is unlikely that Wi-Fi would be greatly beneficial to all park users.

11.     Although not mentioned in the application, it is likely that any equipment installed would come with company logos and advertising which would be contrary to the Signs Bylaw 2015.

12.     Allowing a private broadband company to install panels in local reserves for their private monetary benefit is not explicitly supported by the Reserves Act 1977, and would be setting a precedent across Auckland and the Upper Harbour Local Board area, which may be detrimental to the amenity of reserves.

13.     The proposed provision of ‘free’ Wi-Fi could be perceived by others to be an inducement, so it is not recommended to accept the request for that reason alone.

14.     The Sanders Reserve Management Plan 2006 states that the council’s vision for this reserve is ‘that the park provides a city-wide facility for a range of activities, including (non-motorised) cycling, walking, informal equestrian use, dog walking and exercise, water recreation, and informal recreation, while also providing for ecological restoration’. It is the opinion of the Land Services Advisory team that the operation of commercial broadband panels from the reserve does not fit this vision for the reserve, nor does the offer of free Wi‑Fi for parks users.

15.     The options available to the local board are to approve or decline the application. If the local board approves the application, the applicant will be able to install panels for broadband at the reserve. This is not the recommended option. If the local board declines the application, the applicant will not be able to install panels for broadband at the reserve. This is the recommended option for the above-mentioned reasons.

Local impacts and local board views / Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe 

16.     After considering a memo from the Land Use Advisor submitted to the Upper Harbour Local Board, the local board have indicated their support for the application with the following conditions:

·        that the integrity of the roof is not compromised by the installation of the panels

·        that any contract entered into covers the complete reinstatement of the roof when the equipment is removed

·        that all costs of installation, operation and maintenance are borne by the applicant

·        that there is community benefit of free Wi-Fi available to the users of Sanders Reserve.

Māori impact statement / Tauākī whakaaweawe Māori 

17.     The proposal does not trigger any Treaty of Waitangi settlement issues or matters in relation to customary rights outcomes. Iwi consultation has not been undertaken by the applicant as there are no readily identifiable impacts on Māori, and any impacts will be no different to those on others.

Financial implications Ngā ritenga ā-pūtea 

18.     The applicant has stated that it would cost between $5 and $7 per month to operate the broadband panels from the site. This is an estimate and may fluctuate. The applicant would need to compensate council for the use of electricity from the council building.

19.     Due to natural fluctuation in the running cost of the broadband panels, it is possible that council may inadvertently financially compensate the private company if the electricity cost is greater than the estimated monthly costs.

Risks/ Ngā raru tūpono 

20.     A risk associated with allowing the applicant to install the panels is that it would set a precedent in the Upper Harbour Local Board area. This may encourage other private companies to ask for similar allowances that principally benefit commercial operations and provide no perceived benefit to the public.

21.     If the local board approves this application, and other companies come forward for similar applications (on this or other reserves) which the board subsequently declines, it could appear that the local board has favoured a particular private organisation over another. This could lead to an appearance of bias and non-transparency. It would be prudent to minimise any potential for this perception to arise by declining the request.

Next steps / Ngā koringa ā-muri 

22.     If the local board declines the application, the applicant will be informed, and no further action will be taken.

23.     If the Upper Harbour Local Board approves the application contrary to the recommendation, a licence to occupy will need to be issued to the applicant, as well as a payment agreement or separate metering for the cost of electricity use.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Power specifications

23

b

Sanders Reserve - aerial view

25

     

Ngā kaihaina / Signatories

Author

Nikki Clendinning  - Land Use Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

16 August 2018

 

 

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Upper Harbour Local Board

16 August 2018

 

 

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Upper Harbour Local Board

16 August 2018

 

 

Project Streetscapes

 

File No.: CP2018/14517

 

  

Te take mō te pūrongo / Purpose of the report

1.       To seek feedback on Auckland Transport and Waste Solutions streetscape services in the Upper Harbour Local Board area. Streetscape services include: 

·        mowing and weed management of berms in urban and rural areas

·        town centre cleaning and loose litter collection, including emptying litter bins.

Whakarāpopototanga matua / Executive summary

2.       Streetscape services are being transferred from Auckland Transport and Waste Solutions to the Community Facilities full facilities suppliers. Streetscape services include mowing and weeding of berms, town centre cleaning and loose litter collection.

3.       Community Facilities are seeking feedback from local boards on key local issues or priority areas with streetscape services in their local board area.

4.       Where there are known issues, region-wide trends can be identified. A strategy will then be developed to see how the assets/services can be brought to an acceptable standard before being transferred to Community Facilities in 2019.

 

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      identify their top 10 local issues with Auckland Transport or Waste Solution streetscape services in the Upper Harbour Local Board area. Streetscape services include:

i)        mowing and weed management of berms in urban and rural areas

ii)       town centre cleaning and loose litter collection, including emptying bins.

 

Horopaki / Context

5.       Auckland Transport and Waste Solutions have been managing streetscape services since amalgamation under contracts awarded in 2011/12.

6.       Through Project 17, full facilities contracts were granted which included services such as maintenance of local parks, buildings and open spaces. To ensure integration of services and to deliver value, streetscape services are to be included in the full facilities contracts.


 

Tātaritanga me ngā tohutohu / Analysis and advice

7.       Project Streetscapes has been set up to ensure the successful transfer of streetscape services from Auckland Transport and Waste Solutions to the Community Facilities full facilities suppliers. A list of these services, along with the date they will be transferred, are listed in the following table:

 

Service

From

To

Transfer date

All urban and rural berm mowing and weed management

Auckland Transport

Community Facilities

1 April 2019

‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying

Auckland Transport and Waste Solutions

Community Facilities

1 July 2019

8.       When streetscape services are transferred to Community Facilities, the full facilities suppliers will be expected to ensure that high levels of services are provided on assets that are in good condition. The full facilities suppliers will need to meet stringent performance indicators.

9.       Auckland Transport should upgrade any assets that are not in good condition before they are transferred. Community Facilities and Auckland Transport will discuss a strategy to bring these assets up to standard and to help inform these discussions, local boards are being asked for their top 10 current streetscape issues. 

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

10.     Streetscape services are important locally as they impact on the cleanliness and tidiness of town centres and related areas. Local board views are being sought through this report to ensure that streetscape services are of a high standard. 

Tauākī whakaaweawe Māori / Māori impact statement

11.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi, and its broader statutory obligations to Māori.

12.     Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with Auckland Council to achieve better outcomes with Māori and for Auckland.

Ngā ritenga ā-pūtea / Financial implications

13.     There is a strong likelihood that the current budgets being transferred from Auckland Transport to Community Facilities will be insufficient due to the increased streetscape service standards.

14.     Through negotiations with full facilities suppliers, Community Facilities will strive to ensure that the new streetscape services are within a suitable range of the current budgets. If additional funding is required, the Finance and Performance Committee will be advised, and additional financial support will be requested.


 

Ngā raru tūpono / Risks

15.     Delivery of streetscape services could be impacted if full facilities suppliers take over any contracts from Auckland Transport which have unidentified issues before the transition period. This could result in full facilities suppliers spending more time on addressing these issues, instead of delivering the new service specifications.

16.     To mitigate this risk, local boards are being requested to provide input to known, problematic areas and/or streetscape services currently provided by Auckland Transport and/or loose litter collection.

Ngā koringa ā-muri / Next steps

17.     Following input from local boards, negotiations with suppliers will take place in August/ September 2018. Final decisions will be made by the Strategic Procurement and the Finance and Performance Committees in October 2018.

18.     The local board engagement and input on the weed management methodologies, and on the standardised levels of services, will take place in October/November 2018.

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.    

Ngā kaihaina / Signatories

Author

Cherie Veza - Stakeholder Advisor

Authorisers

Kim O’Neill - Head of Stakeholder and Land Advisory

Louise Mason - GM Local Board Services

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

16 August 2018

 

 

New community lease to Albany Community Preschool Incorporated, Albany Domain

 

File No.: CP2018/14615

 

  

Te take mō te pūrongo / Purpose of the report

1.       To grant a new community lease to Albany Community Preschool Incorporated for part of Albany Domain, 575 Albany Highway, Albany.

Whakarāpopototanga matua / Executive summary

2.       Albany Community Preschool Incorporated occupies a site on Albany Domain where it owns a building and outdoor play area (Attachment A). The 20 year lease granted by the former North Shore City Council expired on 31 July 2018 and is holding over on a month-by-month basis. The group has requested a new community lease to continue its activities.

3.       Albany Domain is contained in several separate titles. The Albany Community Preschool occupies Part Allotment 690 Parish of Paremoremo marked ‘A’ on SO 69217. This is currently held by the Crown, through the Department of Conservation, as a classified local purpose (community buildings) reserve, subject to the provisions of the Reserves Act 1977 and vested in trust to the Auckland Council for that purpose.

4.       As specified in the Auckland Council Community Occupancy Guidelines 2012, groups owning their own buildings have an automatic right to apply for a new lease at the end of their occupancy term. There is no requirement to undertake an expression of interest process.

5.       The community occupancy guidelines also recommend that for groups owning their own building on council land, a 10-year term is standard, with one right of renewal for 10 years.

6.       The operative reserve management plan for Albany Domain, as adopted in 1999, contemplates a lease to the group for a pre-school facility. There are no changes to the leased area. This means that public notification and/or iwi engagement, prior to any new lease being granted, is not required in accordance with Section 54 (2A) of the Reserves Act 1977.

7.       This report recommends that the Upper Harbour Local Board grant a new community lease to Albany Community Preschool Incorporated for the site it occupies on Albany Domain. The term will be for five years, commencing on 1 August 2018, with one five-year right of renewal.

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      grant a new community lease to Albany Community Preschool Incorporated for 1208m² (more or less), being part of Albany Domain described as Part Allotment 690 Parish of Paremoremo, 575 Albany Highway, Albany (refer Attachment A to the agenda report) subject to the following terms and conditions:

i)        term: five years commencing 1 August 2018, with one five-year right of renewal

ii)       rent: $1.00 plus GST per annum if requested

iii)      the Albany Community Preschool Incorporated Community Outcomes Plan as approved, is attached to the community lease document (refer Attachment B to the agenda report)

iv)      that all other terms and conditions are met, in accordance with the Reserves Act 1977 and the Auckland Council Community Occupancy Guidelines July 2012.

 

Horopaki / Context

Albany Community Preschool Incorporated

8.       Albany Community Preschool Incorporated occupies a 1208m2 (more or less) site on the upper grounds of the southern side of Albany Domain, under the terms of a community lease. The pre-school owns a purpose-built centre and an outdoor play area on the site. The group has formally requested a new lease to continue its activities.

9.       The lease was granted by the former North Shore City Council for a term of 10 years, commencing 1 August 1998. The lease contained one right of renewal for a further 10 years, which expired on 31 July 2018.

Albany Domain

10.     Albany Domain is contained in several separate titles. The Albany Community Preschool occupies Part Allotment 690 Parish of Paremoremo marked ‘A’ on SO 69217. This is currently held by the Crown, through the Department of Conservation, as a classified local purpose (community buildings) reserve, subject to the provisions of the Reserves Act 1977 and vested in trust to the Auckland Council for that purpose.

11.     The operative reserve management plan for Albany Domain, as adopted in 1999, contemplates a lease to the group for a pre-school facility. The maintenance of all landscaping and grounds on the property and the interior and exterior of the building is the responsibility of the lessee. There are no changes to the leased area. This means that public notification and/or iwi engagement, prior to any new lease being granted, is not required in accordance with section 54 (2A) of the Reserves Act 1977.

Tātaritanga me ngā tohutohu / Analysis and advice

Albany Community Preschool

12.     The preschool has filed a comprehensive application in support of its request for a new community lease. The preschool has all necessary insurance cover in place, including public liability insurance.

13.     The preschool was registered as an incorporated society on 29 September 1986 (reference number 481174) and as a charitable entity on 22 April 2008 (reference number CC23290). 

14.     The preschool was founded in 1960 and moved to Albany Domain in 1998, when their purpose-built facility opened, after being granted a lease by the former North Shore City Council. The objectives of the preschool are to provide affordable, high-quality education and care to all children enrolled at the centre in the Albany area.

15.     The preschool is currently attended by 69 children, aged 2-5 years. The centre operates under a Ministry of Education licence which stipulates operating hours as 9am to 4pm, Monday to Friday. Three session choices are offered and are run by a fully qualified and registered teaching team. A manager and head teacher have oversight of the day-to-day running of the centre and work closely with the centre's management committee of parent representatives.

16.     The most recent Education Review Office report by the Ministry of Education was prepared in August 2017. It concludes that Albany Community Preschool is well placed to promote positive learning outcomes for children:

·        Children and their families are warmly welcomed into the centre. Children are valued and respected for their individuality and have appropriate choices in the programme. They are keen inquirers who are provided with good resources and play opportunities. Children have meaningful conversations with each other and with adults and play happily, either individually or cooperatively with friends.

·        Children benefit from a caring and nurturing environment. Teachers interact respectfully with children and respond to the needs of each individual child with sensitivity. Importance is placed on listening to children and parents. This is a feature of interactions in the centre and reflects the good relationships that teachers have with parents.

·        Teachers' bicultural awareness is growing and is now evident at all levels of the centre. Te reo me tikanga Māori are valued and encouraged through the provision of professional development for teachers. Aspects of te reo me tikanga Māori are increasingly included in the programme and staff commitment is evident. Parents affirm the service's positive approach to biculturalism.

·        The outdoor environment is expansive and exciting for children to explore and promotes their creativity. A special feature is a focus on nurturing rabbits, guinea pigs, chickens and butterflies. Children are knowledgeable about the various life-cycles of these creatures and develop caring attitudes and skills. The indoor environment is organised to provide learning opportunities across different learning areas and activities that are likely to engage and stimulate childrens’ interests

17.     The next review will be in three years’ time.

The building

18.     The building on Albany Domain is a single storey and provides playrooms, a kitchen and office space. Room names are labelled in both te reo Māori and English.

19.     In 2010, resource consent was granted to extend the rear of the building to include two additional rooms – a meeting room and an additional teaching room.

20.     The building is well-maintained, as assessed by a site visit on 22 June 2018. The leased area is in a neat and tidy condition.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

21.     At its business meeting on 19 July 2018, the Upper Harbour Local Board resolved to approve the 2018/2019 Community Facilities work programme (resolution number UH/2018/78). The proposed new lease to the Albany Community Preschool Incorporated is listed on the 2018/2019 Community Lease work programme.

22.     On 26 July 2018, the proposal to grant a new lease was discussed at a workshop with the local board. The local board discussed the provision of early childhood services in the area and the duration of the proposed lease. The board indicated they could support a five-year lease, with a five-year right of renewal, and sought information on leases to other early childhood centres in other locations in the city.

23.     Examples of lease to other early childhood centres at other locations are as follows:

Facility

Local board area

Lease commence

Lease term

Auckland Playcentre Association, Phyllis Reserve

Albert-Eden

1 April 1984

Initial term 20 years with one right of renewal of 20 years – final expiry 2024

Auckland Kindergarten Association

Multiple sites across the city

1 April 2015

Initial term 10 years with one right of renewal of 10 years – final expiry 2035

North Shore Playcentre Association (Narrowneck)

Devonport Takapuna

1 October 2017

Initial term 10 years with one right of renewal of 10 years – final expiry 2037

Learning at the Point Kindergarten

Albert-Eden

1 June 2016

Initial term three years with one right of renewal of three years – final expiry 2022

24.     A community outcomes plan has been negotiated and agreed with the preschool. The plan aligns to the Upper Harbour Local Board Plan 2017 outcomes of:

·        Empowered, engaged and connected Upper Harbour communities

·        Our environment is valued, protected and enhanced.

Tauākī whakaaweawe Māori / Māori impact statement

25.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations, and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents; the Auckland Plan, the Long-term Plan 2018-2028, the Unitary Plan, and local board plans.

26.     Ensuring community facilities are well-maintained and accessible for all members of the community will be of benefit to all, including Māori.

27.     There are no changes in use or operational activities being conducted on the land.

Ngā ritenga ā-pūtea / Financial implications

28.     There are no known financial implications associated with granting a new lease to the group.

Ngā raru tūpono / Risks

29.     Should the Upper Harbour Local Board resolve not to grant the Albany Community Preschool a new community lease, this decision may materially affect the ability of the preschool to undertake core activities. Since the existing lease was put in place, the preschool has invested significant funds in its improvements and assets.

Ngā koringa ā-muri / Next steps

30.     Subject to the granting of a new community lease, council staff will work with key representatives of the preschool to finalise the deed of lease.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Site and lease area plan

35

b

Community Outcomes Plan

37

     

Ngā kaihaina / Signatories

Author

Ron Johnson – Senior Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

16 August 2018

 

 

PDF Creator


Upper Harbour Local Board

16 August 2018

 

 

PDF Creator


Upper Harbour Local Board

16 August 2018

 

 

Upper Harbour parks service assessments

 

File No.: CP2018/14277

 

  

Te take mō te pūrongo / Purpose of the report

1.       To adopt open space service assessments for the Upper Harbour Local Board area (Attachments A to E).

Whakarāpopototanga matua / Executive summary

2.       Parks Services identified areas where improved levels of service would respond to key outcomes in the 2017 Upper Harbour Local Board Plan. Five strategic documents have been completed to guide parks-specific service provision improvements. Feedback received from the local board has been incorporated into the assessments and has informed the next steps that will enable projects to progress to investigation and design.

3.       The purpose of undertaking service provision reviews is to identify potential development options and provide a starting point for discussion with the local board and community, to guide potential park improvements, and to provide quality open space across the network. These potential development options are high-level only and require further investigation to understand the site opportunities and constraints fully.

 

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      adopt the open space service assessment for Hosking Reserve (refer Attachment A to the agenda report), prioritising the development of a fencing plan, water provision options and traffic safety assessments, in line with recommendations outlined on page 15.

b)      adopt the open space service assessment for the Wharepapa Reserve play space (refer Attachment B to the agenda report), prioritising the development of a concept plan.

c)      adopt the open space service assessment for the Luckens Reserve amenity development study (refer Attachment C to the agenda report), prioritising the development of a concept plan. 

d)      adopt the open space service assessment for the Huntington Reserve play space (refer Attachment D to the agenda report), prioritising the design of a new play experience.

e)      adopt the open space service assessment for the Limeburners Reserve to Marina View Road path (refer Attachment E to the agenda report), prioritising further investigation and design of the proposed walkway.

 

Horopaki / Context

4.       The assessments are aligned strategically to the following Auckland Council guiding documents:

·        Upper Harbour Local Board Plan 2017

·        Tākaro - Investing in Play (draft)

·        Auckland Plan

·        Parks and Open Spaces Acquisition Policy 2013

·        Auckland Council Open Space Provision Policy 2016

·        Open Space Strategic Asset Management Plan 2015-2025

·        Parks and Open Space Strategic Action Plan 2013

·        Sport and Recreation Strategic Action Plan 2014-2024

·        Auckland Design Manual.

Service provision reviews

5.       The following reserves have been identified as part of a programme to improve levels of service, responding to key outcomes in the 2017 Upper Harbour Local Board Plan and Auckland Council’s strategic documents. The programme provides strategic planning context to the provision of open space experiences across the parks network. Service assessments will guide parks-specific improvements to the provision of open space experiences in the Upper Harbour area.

6.       Hosking Reserve is approximately 2km north of Albany village on Dairy Flat Highway among a predominantly rural residential landscape. The reserve is characterised by rolling hills of pasture, and pockets of remnant regenerating bush filling the gullies. Hosking Reserve is made up of a large collection of parcels, totalling approximately 53ha, and features a centralised ridgeline that falls away into two predominant valleys of regenerating bush. At the base of these valleys are two waterways, with the Paremoremo Creek running through the western part of the reserve. The unclassified waterway, which runs through the eastern part of the reserve, meets the Paremoremo Creek at a confluence in the southern reaches of the reserve.

7.       The attached assessment (Attachment A) is designed to inform decisions on the development of the open space, understand the opportunities and constraints, identify potential staging methods and initiate public engagement to validate potential outcomes.

8.       Wharepapa Reserve is situated within the Schnapper Rock residential area, at the end of Schnapper Rock Road and beside the coastline of Lucas Creek. With its coastal environment and former rural land use, the site has a rich historical context, from both a Māori and early European perspective. There is an existing play area in Wharepapa Reserve that is relatively small in scale, with a single play mound and a basket swing set. The current access to the reserve does not function well. However, the reserve provides linkages down to the coastline, into the adjacent North Shore Memorial Park and along the coastal edge to the north.

9.       Huntington Reserve is in the centre of a newer residential development in Greenhithe. Sitting at the intersection of Kyle Road and Huntington Park Drive, the reserve size is appropriate to serve the immediate neighbourhood. Currently, there is no park furniture or formal play experience provided.

10.     Luckens Reserve is a very large open space area with a network of footpath linkages that connect into adjacent residential areas and lead down to the coastline. The current arrangement allows for good flexibility for informal play and the ability to hold larger events. The current playground in Luckens Reserve is in the south-west corner of the site, adjacent to one end of the carpark. The area is of reasonable size but has a sloping grade leading up and away from the carpark. The current space contains a multi-play unit, a two-bay swing, basketball court and mini skate feature. Most of the play facilities in the reserve generally cater for an older child age group (5+), and there are existing issues with the practical use of the mini skate feature. Other issues noted are the lack of formalised path connections to the play areas and the toilets, and the management of overland flow/drainage through the site.


 

11.     Limeburners Walkway – an assessment was undertaken on the feasibility of a shared cycle and walkway connection from Limeburners Reserve to Marina View Reserve, in the Upper Harbour Local Board area. The route options and potential network connections identified in the assessment reflect the intent of the Upper Harbour Greenways Plan. Greenways are intended to provide an alternative, quieter, more experiential route to facilities and destinations, and although they may accommodate commuting cyclists, differ from higher speed or dedicated commuter cycle facilities.

Tātaritanga me ngā tohutohu / Analysis and advice

12.     Hoskins Reserve has the potential to become a significant recreational destination. The Park Development Site Strategy (refer to page 14 of Attachment A) identifies two major activity hubs. These hubs have large flat areas, strong site character, and proximity to major park accessways. The northern hub looks to capitalise on the views of the Hauraki Gulf, while the southern hub has the potential to offer opportunities in association with the adjacent waterway. These sites have a high level of flexibility and can support more diverse and intensive recreational hubs. They may allow for park infrastructure and facilities, and provide a degree of utility services (i.e. water for toilets, drinking fountains, power for barbecues, and lighting).

13.     Outside of the two hubs, secondary activity zones are identified to support additional programmes less reliant on infrastructure. Secondary activity zones work to improve the amenity of areas with less direct access and more dynamic environmental conditions. They tend to have mild to moderate slopes and are generally not flat enough or large enough to be major activity zones.

14.     Broader park zones, outside of the hubs and secondary zones, are largely focused on ecological objectives, overlaying compatible engagement opportunities where feasible. Suitable engagement opportunities could include educational or cultural interpretation, engagement with waterways, and other low-impact activities. The Park Development Site Strategy is intended to  work with  community ecological restoration groups, to expand vegetated areas and to protect and enhance existing ecosystems.

15.     Development of Hosking Reserve as an open space requires the completion of detailed investigations and actions. The actions and phasing section of the assessment (refer to pages 15-16 of Attachment A) details the elements needing further investigation, the key objectives, and associated actions recommended to achieve successful development of the reserve. In addition, the report organises these tasks into essential phases of development, which build upon each other to achieve the aspirations of the design strategy. Ultimately, the long-term programme of specific activities that take place within the reserve will be driven by the results of wider community consultation and expressions of interest from user groups. To support this, the early establishment of key infrastructure is recommended, such as access points, car parking, weed control, revegetation programmes and general walkway routes and connections.

16.     Feedback from the local board has indicated a preference for focusing initially on supporting restoration activities and assessing the options to enable safe public access to the site. Key initiatives are:

·        development of a best practice fencing plan to protect areas identified for environmental restoration and providing water to the areas where appropriate

·        traffic safety assessments of the reserve entrances.


 

17.     Wharepapa Reserve – options were identified to improve the current play provision (Attachment C). There is an opportunity to enhance the play experience within the Wharepapa Reserve for a wider cross-section of the community, both as a key neighborhood play space and a smaller destination play space. There are some inherent natural characteristics of the site that should be enhanced (as described in paragraph 7). These will serve to improve the design, ensure it is specific to the site and safe for all users. The future play space will also need sufficient formalised access and a degree of car parking.

18.     The play experiences should focus on the provision of equipment suited for junior to intermediate level (toddler up to approximately 10 years). Due to the size and location of the reserve, it is less well suited or appropriate to cater for play for older children and teens.

19.     Huntington Reserve: an assessment (Attachment D) concluded that the reserve is a suitable location for a new play space. Huntington reserve is in the centre of newer residential development in Greenhithe. The reserve size is appropriate to serve the immediate neighbourhood. The assessment has identified the desired outcomes and service levels of creating a strong neighbourhood play space that provides play opportunities for junior (5 years and under) and intermediate (5-10 years) levels. A range of play equipment that challenges abilities and offers both prescriptive and less defined play opportunities is recommended. The design will include providing play opportunity for a mix of imaginative play, multi-play units and some popular traditional play elements. Detailed investigation and design is required to progress the project.

20.     Luckens Reserve – an options and service assessment identified opportunities to improve service provision (Attachment E).

21.     Because Luckens Reserve is a large, open land area on the coast, central to the surrounding residential areas, it will continue to be a popular destination for nearby residents and wider West Harbour area. Further reinforcing this is the fact that existing car parking and walkway connections to the reserve are very strong via the street network and coastal walkways, and that the reserve is already well used for large community events. These factors serve to support the decision to increase, improve and create new areas of amenity within the existing play and recreation zone.

22.     A development plan is recommended to guide the renewal of the existing assets and identify opportunities for additional investment to achieve improved outcomes as funding becomes available.

23.     Limeburners Walkway – a strategic review to improve connectivity (Greenways) between Limeburners Reserve, Marina View Reserve and Parkwood Reserve, was undertaken (Attachment F).

24.     A proposed greenway path from Limeburners Reserve to Marina View Road will provide a great alternative commuter and recreation pathway. Technical feasibility, iwi and community engagement will be required to identify the preferred option.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

25.     The projects align to the following outcomes in the Upper Harbour Local Board Plan:

·        Outcome 2: Efficient and effective transport links: a well-connected and accessible network that provides a variety of transport options

·        Outcome 3: Healthy and active communities: our residents have access to open space and a wide variety of sports and recreation opportunities

·        Outcome 5: Our environment is valued, protected and enhanced: communities are actively engaged in enjoying, preserving and restoring our natural areas.

26.     The Upper Harbour Local Board approved the Parks, Sport and Recreation 2017/18 work programme on 19 May 2017 (resolution number UH/2017/68).

27.     Subject to formal local board approval of the outcomes defined for play in the Upper Harbour area, and inclusion within the Community Facilities work programme, detailed investigation and design will be initiated.

28.     A workshop was held with the local board on 10 August 2017, to confirm the scope and intent of the programme.

29.     On 22 March 2018, the Parks and Places Specialist presented draft assessments of the play and amenity service provision at Huntington (Attachment D), Wharepapa (Attachment B) and Luckens (Attachment C) Reserves, and a service assessment for the Limeburners to Marina View walkway (Attachment E). The board was supportive in principle of the outcomes identified. The documents were refined based on feedback received.

30.     On 26 April 2018, the Parks and Places Specialist presented the Hosking Reserve service provision and options assessment (Attachment A) to the local board. The board supported the document. The final assessment includes feedback received and priority actions identified at the workshop.

Tauākī whakaaweawe Māori / Māori impact statement

31.     On 2 September 2017, the programme was presented to the Parks, Sport and Recreation north-western area mana whenua hui.

32.     The work undertaken in the Parks and Places Team work programme has been designed to enable meaningful engagement with iwi by outlining the potential project and how it will deliver on the outcomes identified in the local board plan. The intention is to provide enough information for iwi to efficiently provide input into the direction of the project before the design process begins.

33.     The projects that are identified by the work programme will be presented again to the north-western area hui. Iwi will have the opportunity to express interest in the projects and indicate how they would like to be involved in the specific projects.

Ngā ritenga ā-pūtea / Financial implications

34.     To initiate projects based on activities in the Community Parks and Places work programme, further locally driven initiatives (LDI) investment may be required. If the recommended outcomes are agreed, staff will work with the local board to identify possible opportunities for funding as part of the proposed Community Facilities work programme.

Ngā raru tūpono / Risks

35.     There is an inherent risk in investing in investigation and design to initiate a project when there is no capital funding identified to deliver the physical work components.

36.     The investigation and design phase of project delivery may identify issues that require the feasibility of the projects to be reassessed.

Ngā koringa ā-muri / Next steps

37.     The Community Facilities work programme includes investigation and design for each of the activities. If approved, staff will work with the local board to progress the projects.

38.     If the adopted Community Facilities work programme includes the proposed projects, public engagement will be undertaken to refine the scope of the projects and inform further design elements.


 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Hosking Reserve open space development feasibility report

45

b

Wharepapa Reserve play space assessment

71

c

Luckens Reserve amenity development assessment

77

d

Huntington Reserve play space assessment

83

e

Limeburners Reserve walkway feasibility report

89

      Ngā kaihaina / Signatories

Author

Jeff Lyford - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

16 August 2018

 

 

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Upper Harbour Local Board

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Adoption of the Upper Harbour Strategic Play Provision Assessment

 

File No.: CP2018/10059

 

  

Te take mō te pūrongo / Purpose of the report

1.       To present the Upper Harbour Strategic Play Provision Assessment (Attachment A) to the local board for adoption.

Whakarāpopototanga matua / Executive summary

2.       The Upper Harbour Strategic Play Provision Assessment was undertaken to identify opportunities to improve the network of play experiences in the Upper Harbour Local Board area. The assessment identifies key outcomes through the analysis of the current parks play network provision. 

3.       The purpose of the Upper Harbour Strategic Play Provision Assessment is to:

·        analyse and assess the current parks network provision in the Upper Harbour Local Board area, to identify areas where projected population increase will place a demand on the parks network

·        identify and evaluate opportunities and gaps in the network, to prioritise areas with the most opportunity for development

·        highlight opportunities for improving the diversity of experience across the network, including expression of mana whenua values, provision for cultural diversity, accessibility and environmental considerations in any potential upgrade

·        develop high-level options, illustrating opportunities in the priority areas

·        provide a tool for discussion and feedback between the Upper Harbour Local Board, Auckland Council, mana whenua and communities.

4.       The Upper Harbour Strategic Play Provision Assessment proposes a programme to improve levels of service, responding to key outcomes in the 2017 Upper Harbour Local Board Plan and Auckland Council’s strategic documents. The programme provides strategic planning context to the provision of play equipment across the local board’s parks network.

5.       The assessment will guide parks-specific improvements to the provision of play experiences in the Upper Harbour area. Feedback received from the local board has been incorporated into the assessment and has informed the next steps that will enable projects to progress to investigation and design.

 

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      adopt the Upper Harbour Strategic Play Provision Assessment (refer to Attachment A to the agenda report) to assist the local board in making decisions to improve the network of play experiences in their parks.

 

Horopaki / Context

6.       Play is what children and young people do when they follow their ideas and interests, in their own way and for their own reasons. It is how they explore and make sense of the world and learn to take responsibility for their own decisions.

7.       Play takes many varied forms and happens in a wide variety of settings. Play can be boisterous and noisy, quiet and contemplative, creative, imaginative, physically challenging, thoughtful, enjoyed alone or in the company of others, and may seem to have no purpose at all to the outside onlooker.

8.       Places in which people play range from individual backyards, neighbourhood streets, and local parks, to formal play spaces, beaches, regional parks, and town centres. A play network consists of a group of interconnected places where play is encouraged both formally and informally, throughout a neighbourhood, community and the wider city.

9.       The assessment (Attachment A) was developed in two stages. Using GIS, the first stage uses Auckland Transport population forecast data to indicate the areas of most growth within the local board area. Population growth information is overlaid with Auckland Council data to produce a high-level view of the current levels of park asset provision across Upper Harbour. This is used to identify where the opportunities and gaps in the network are, in line with anticipated future population growth. The timing of when greenfield sites are developed, and indeed any areas of intense population increase, is likely to fluctuate as market pressures vary. Other factors such as road or public transport improvements also affect the way, and where, the population grows.

10.     The assessment is aligned strategically to the following Auckland Council guiding documents:

·        Upper Harbour Local Board Plan 2017

·        Tākaro - Investing in Play (draft)

·        Auckland Plan

·        Parks and Open Spaces Acquisition Policy 2013

·        Auckland Council Open Space Provision Policy 2016

·        Open Space Strategic Asset Management Plan 2015-2025

·        Parks and Open Space Strategic Action Plan 2013

·        Sport and Recreation Strategic Action Plan 2014-2024

·        Auckland Design Manual.

11.     A landscape architect and play specialist visited a selection of the parks most suitable for future development and investment. Where potential development options are identified as ‘easy wins’, or priority areas to address gaps in the network, these parks were selected to develop an indicative site arrangement plan.

12.     The purpose of the potential development options is to provide a starting point for discussion with the local board and community, and guide potential park improvements to fulfil an even distribution of play provision across the network. These potential development options are high-level only and require further feasibility studies to fully understand the site opportunities and constraints.

Tātaritanga me ngā tohutohu / Analysis and advice

Play network assessment

13.     Generally, every community across the Upper Harbour Local Board area has some play provision. The quality and distribution vary greatly. Play provision consists primarily of junior-age level equipment, with some renewals of these junior spaces currently underway.

14.     Some suburbs lack larger parks and spaces for older children; other suburbs have large clusters of junior spaces and not enough diversity in play type between them. Some suburbs have very little play provision at all, and there is not a suburb-size park to encourage community events. In others, there are significant areas of open space, which are not always within easy walking/cycling access from residential areas.

15.     The local board area comprises a very diverse landscape. Communities are largely defined by coastal or river edges and by major regional roads. These factors currently limit pedestrian and cycle connectivity.

16.     Because of this lack of connectivity, the independent mobility of children through the area is limited, and the network is fragmented. In due course, the proposed Upper Harbour Greenways Plan will address some of these disconnections, but is dependent on other transport-related projects.

Opportunities to improve the network of play experiences

17.     There is a great opportunity for enriched play experience for all ages, cultures and abilities across the whole Upper Harbour area.

18.     Current provision of play types is repetitive, standardised and could be further enhanced. Nature play, water play, and play-along-the-way is very limited and could be expanded across the network as part of the renewals programme. There could also be an opportunity to better reflect local character and culture with public art, sculpture and heritage pieces.

19.     No specifically designed play space or equipment is provided for children with differing abilities to their peers, such as limited mobility. Older children have a very restricted choice, with limited provision of skate and basketball areas.

20.     Community fitness trails and exercise equipment for older people is largely absent from the network.

21.     Apart from a specialist bike park located at Sanders Reserve in Paremoremo, there are few opportunities for wheel play elsewhere in Upper Harbour.

22.     Specific areas of opportunity are outlined in detail in Attachment A (pages 22-38).

23.     Staff are recommending that the local board resolves to adopt the Upper Harbour Strategic Play Provision Assessment, to inform future playground development and renewal, and help guide the decision-making process. This will enable informed responses to enquiries about the provision of play experiences in Upper Harbour.

24.     There is an opportunity in the future to undertake community consultation to include community aspirations in the document.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

25.     The projects align to the following outcomes in the Upper Harbour Local Board Plan:

·        Outcome 2: Efficient and effective transport links: a well-connected and accessible network that provides a variety of transport options

·        Outcome 3: Healthy and active communities: our residents have access to open space and a wide variety of sports and recreation opportunities

·        Outcome 5: Our environment is valued, protected and enhanced: communities are actively engaged in enjoying, preserving and restoring our natural areas.

26.     The Parks, Sport and Recreation (PSR) 2017/2018 work programme was approved by the Upper Harbour Local Board on 19 May 2017 (resolution number UH/2017/68). A strategic assessment of play provision in Upper Harbour was included in the programme.

27.     Subject to formal local board approval of the outcomes defined for play in the Upper Harbour area, and inclusion within the Community Facilities work programme, detailed investigation and design will be initiated.


 

28.     A workshop was held with the local board on 19 April 2018, where the Parks and Places Specialist presented the Strategic Play Provision Assessment (Attachment A) as a draft at 80 per cent completion. Based on feedback received at this workshop, staff prepared an amended draft, and a working group of staff and local board members provided further feedback on 11 May 2018 in order to complete the document.

Tauākī whakaaweawe Māori / Māori impact statement

29.     The PSR 2017/2018 work programme was presented on 2 September 2017 to the PSR north-western area mana whenua hui.

30.     The work undertaken in the Parks and Places team work programme has been designed to enable meaningful engagement with iwi by outlining the potential projects, and how it will deliver on the outcomes identified in the local board plan. The intention is to provide enough information for iwi to efficiently provide input into the direction of the projects before the design process begins.

31.     The projects that are identified by the programme will be presented again to the north-western area hui. Iwi will have the opportunity to express interest in the projects and indicate how they would like to be involved in the specific projects.

Ngā ritenga ā-pūtea / Financial implications

32.     To initiate projects based on activities in the Community Parks and Places work programme, further locally driven initiatives (LDI) investment may be required. If recommended outcomes are agreed, staff will work with the local board to identify possible opportunities for funding as part of the proposed Community Facilities work programme.

Ngā raru tūpono / Risks

33.     There is an inherent risk in investing in investigation and design to initiate a project when there is no capital funding identified to deliver the physical work components.

34.     The investigation and design phase of project delivery may identify issues that require the feasibility of the project to be reassessed.

Ngā koringa ā-muri / Next steps

35.     The Strategic Play Provision Assessment is designed to agree on desired play outcomes at a network level. Detail on the activities that will deliver on the agreed outcomes will require detailed investigation and community engagement.

36.     The proposed Community Facilities work programme for the 2018/2019 financial year includes investigation and design for each of the activities. If approved, staff will work with the local board to progress the projects.

37.     If the adopted Community Facilities three-year work programme includes the proposed projects, public engagement will be undertaken to refine the scope of the project and inform further design elements.


 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Upper Harbour Play Provision Assessment

129

     

Ngā kaihaina / Signatories

Author

Jeff Lyford - Parks and Places Specialist

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Eric Perry - Relationship Manager

 



Upper Harbour Local Board

16 August 2018

 

 

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Upper Harbour Local Board

16 August 2018

 

 

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16 August 2018

 

 

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Auckland Transport monthly report - August 2018

 

File No.: CP2018/14131

 

  

Te take mō te pūrongo / Purpose of the report

1.       To respond to requests on transport-related matters, provide an update on the current status of the Local Board Transport Capital Fund (LBTCF), provide a summary of consultation material sent to the board and, to provide transport-related information on matters of specific application and interest to the Upper Harbour Local Board and its community.

Whakarāpopototanga matua / Executive summary

2.       A decision is not required this month. In particular, this report:

·        notes consultation information sent to the local board for feedback

·        attaches quarterly report material covering Auckland Transport’s activities over the period April to June 2018.

 

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Auckland Transport update for August 2018.

 

Horopaki / Context

3.       This report addresses transport-related matters in the Upper Harbour Local Board area.

4.       The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport (AT). Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of AT’s work programme. Projects must also:

·     be safe

·     not impede network efficiency

·     be located in the road corridor (although projects running through parks can be considered if there is a transport outcome).

5.       AT is responsible for all of Auckland’s transport services, excluding state highways, and reports on a monthly basis to local boards, as set out in the Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund (LBTCF) update

6.       The Upper Harbour Local Board’s funding allocation under the LBTCF was $1,835,080 for the current political term. In addition, there is a sum of $764,795 which has been approved by the council and is available from 1 July 2018. The Upper Harbour Local Board have a workshop scheduled in August to work through their list of projects to consider the remaining balance of funds.

 


 

Electoral term allocation 2016/17 to 2019/20 as at 30/06/18

$1,835,080

Budget committed to date (projects below)

$1,938,222

 

 

STATUS

 

Gills Road pedestrian bridge

$297,222

Complete

 

School stay-put signs

$45,000

Complete

 

Chester/Wickham cycle route

$56,000

Complete

 

Rame Road upgrade

$1,540,000

Design

 

Current budget remaining to allocate in term

 

 

-$103,142

Additional budget in RLTP for 18/19 and 19/20

 

 

$764,795

New total budget remaining for electoral term

 

 

$661,653

7.       The following table provides an update of the board’s current projects:

Project

Description

Current status

Gills Road

footpath and pedestrian bridge

To construct a footpath along Gills Road

This project has been completed and is open to the public.

Rame Road upgrade

A full upgrade of Rame Road

AT is obtaining quotes from Design Consultants. A workshop is scheduled in September to work through the amended concept design.

Quarterly report for April to June 2018

8.       The following quarterly report material is attached to this monthly report:

·     Attachment A – report from AT departments on their activities in the Upper Harbour Local Board area and regionally over the last quarter

·     Attachment B – report on Travelwise Schools’ activities in the Upper Harbour Local Board area over the last quarter.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

Current issues under investigation

9.       The local board has requested that the following issues be investigated. These are in the initial investigation stage.

10.     Corinthian Drive and Data Way berm parking – AT has been carrying out regular checks during the week. Currently, vehicles appear to have stopped parking on the berms, which is good news. Signage process is still underway.

11.     Mayfair Retirement Village road safety - this area is currently under investigation for pedestrian crossing facilities and AT will take residents’ feedback into consideration. There is also an investigation taking place to improve pedestrian safety at the intersection of Oteha Valley Road and East Coast Road. If any proposals regarding these locations are finalised, the public will be consulted. Regarding speeding concerns at this location, AT has requested that NZ Police patrol the area and provide enforcement.

12.     Herald Island sub-standard road repairs – AT has noted that roads within the ‘rural’ area of the Upper Harbour region have been under pressure over the last couple of years. This is largely due to intensive development in the Whenuapai /Hobsonville areas, an upgrade of the Paremoremo prison, and the introduction of extra bus services to Herald Island. These smaller roads were not designed for the huge increases in heavy vehicle traffic.


 

13.     In places, urgent repairs have been necessary to prevent the road pavement from failing completely. Towards the end of the 2017/2018 financial year, funds became available and AT took the opportunity to address these issues. It was unlikely that sufficient budget for large-scale repairs or renewals would be available in the near future. Therefore, a contractor was engaged to stabilise patches that were unsafe and needed urgent repair (in the areas identified in paragraph 12).

14.     After the repairs were completed, the top layer of chip-seal failed in some of the stabilised areas due to inclement weather immediately following application. This has caused scabbing and pot-holing within some of the areas. All pot-holes have now been repaired and AT will monitor the area. Not all stabilised areas were affected by the weather and the majority are holding up well.

15.     The areas where scabbing has occurred will be repaired after winter, possibly in October 2018. Although some sites look unstable, the pavement underneath is intact and should not fail.

16.     AT has spoken to the contractors about installing extra signage in future to warn the public about lime/cement splashes onto vehicles when stabilising works are carried out.

17.     Retailers’ signs on cycle path on Oteha Valley Road - AT is investigating this request.

18.     Westpark Marina Ferry Terminal development issues - AT is investigating this request.

19.     AT will report back to the Upper Harbour Local Board on these issues once investigations are complete.

Consultation documents on proposed improvements

20.     Consultation documents for the following proposals have been provided to the Upper Harbour Local Board for feedback, and are summarised here for information purposes only. Following consultation, AT considers the feedback received and determines whether to proceed further with the proposal as consulted on, or proceed with an amended proposal if changes are considered necessary:

·        bus stop consultation: 33 and 36 Oakway Drive, 77 Oakway Drive, 53 Schnapper Rock Road and 182 and 185 Schnapper Rock Road

·        proposal to improve the intersections of Greville Road and East Coast Road, and Weetman Drive and East Coast Road, in Northcross.

Auckland Transport’s Traffic Control Committee (TCC) report

21.     Decisions of the TCC during the month of July 2018 affecting the Upper Harbour Local Board area are listed below:

Date

Street (suburb)

Type of report

Nature of restriction

Decision

1 July 2018

Apollo Drive, Rosedale

Permanent traffic and parking changes

No stopping at all times (NSAAT)

CARRIED

1 July 2018

Horizon Way, Reflection Drive, West Harbour

Permanent traffic and parking changes combined

NSAAT, angle parking, give-way control, traffic islands

CARRIED

North Shore – the new bus network arrives in September

22.     AT have designed a simpler bus network. There will be fewer routes, but buses will be more frequent (particularly between 7am-7pm) seven days a week, and services will be better connected. 

23.     Fewer areas will have direct services to the city centre. There will be better connections with the Northern Busway and customers will be able to transfer to frequent services to the city centre.


 

24.     New network highlights include:

·        four new, frequent bus routes at least every 15 minutes, seven days a week

·        three Northern Busway services

·        new services to local destinations.

25.     North Shore households will receive a brochure detailing the changes in early September and there will be a series of public information events. Korean, simplified Chinese and accessible versions of the brochure will be available from the AT website, along with helpful videos in these languages. Sign language will also be available online.

26.     New timetables will be available from early September and the AT Journey Planner will be updated at that time.

27.     A few AT school buses will have route changes from Term 4 of the school year. AT will provide affected schools with detailed information.

28.     A map of the New Network is available on the AT website (www.at.govt.nz).

Tauākī whakaaweawe Māori / Māori impact statement

29.     Receiving this monthly report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

30.     There are no financial implications in receiving this monthly update.

Ngā raru tūpono / Risks

31.     Receiving this monthly report has no risks. AT has risk management strategies in place for the transport projects undertaken in the local board area.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

AT activity report - April to June 2018

189

b

Travelwise schools report - April to June 2018

201

     

Ngā kaihaina / Signatories

Author

Owena Schuster – Elected Member Relationship Manager, Auckland Transport

Authorisers

Jonathan Anyon – Elected Member Relationship Team Manager, Auckland Transport

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

16 August 2018

 

 

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Auckland Council's quarter four and year-end performance report: Upper Harbour

 

File No.: CP2018/14655

 

  

Te take mō te pūrongo / Purpose of the report

1.       To provide the Upper Harbour Local Board with an integrated report for quarter four, 1 April to 30 June 2018, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2.       This report provides an integrated view of performance for the Upper Harbour Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3.       Seventy-two per cent of the activities within the agreed work programmes were delivered, including multi-year projects that have progressed as expected. Twenty-three activities were undelivered, cancelled, put on hold or deferred and two multi-year projects/activities have not progressed as expected during 2017/2018.

4.       Key highlights for quarter four include:

·        the formal opening of the Hobsonville Headquarters Building, this refurbished community facility is now available to support community groups in the Hobsonville area

·        the inclusion of the board’s proposed Indoor Multi-Sport Facility in Whenuapai in the new Long-term Plan 2018-2018

·        the completion of the Linear Park toilet in Hobsonville Point.

5.       Key activity achievements from the 2017/2018 work programme include:

·        the signing of a relationship agreement with the Ngati Manuhiri iwi

·        the successful negotiation of a number of new community leases for groups displaced by the New Zealand Transport Agency’s Northern Corridor Improvement project.

6.       Key activities not delivered / not progressed as expected include:

·        refurbishment of the Sunderland Building at Hobsonville Point is not as far advanced as expected, due to the unexpected consenting requirements for the heritage aspects of the building

·        transfer of the management of the Hobsonville Headquarters Building and the Albany Hub to community management. Both facilities will remain under council management in the short term, with the transfer to community management expected to occur near the end of the current financial year.

7.       The 2017/2018 financial performance report is attached. There are some points for the board to note:

·                     the Upper Harbour Local Board has invested $6.8m in capital expenditure and $11.3m in net operating expenditure for the year to 30 June 2018

·                     net cost of service was $1.4m behind budget for the year. The overspend in asset-based services expenditure of $1.4m related to projects in the Parks, Sports and Recreation activity

·                the majority of capital investment this financial year has occurred in the Community Services activity ($2.2m) and Parks, Sport and Recreation activity ($3.8m),       with a further $876,000 spent in the Planning and Development activity.

8.       Performance measures results from the 10-year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in the Draft Annual Report 2017/2018.

9.       The results are included as a separate agenda item entitled ‘Draft Annual Report 2017/2018 – Local Board report’.

 

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2018.

 

Horopaki / Context

10.     The Upper Harbour Local Board has an approved 2017/2018 work programme for the following operating departments:

·        Arts, Community and Events, approved on 18 May 2017 (resolution number UH/2017/66)

·        Parks, Sport and Recreation, approved on 18 May 2017 (resolution number UH/2017/68)

·        Libraries and Information, approved on 15 June 2017 (resolution number UH/2017/86)

·        Community Facilities: Build Maintain Renew and Community Leases, approved on 15 June 2017 (resolution number UH/2017/84)

·        Infrastructure and Environmental Services, approved on 18 May 2017 (resolution number UH/2017/67)

·        Local Economic Development, approved on 15 June 2017 (resolution number UH/2017/85).

Tātaritanga me ngā tohutohu / Analysis and advice

Key highlights for quarter four

11.     The key achievements to report from the quarter four period include:

·        Formal opening of the Hobsonville Headquarters Building – this refurbished community facility is now available to support community groups in the Hobsonville area. A programme to activate the facility is underway. This is intended to ensure that the community are aware of the attributes of the facility and that it rapidly becomes a valued asset to the local community.

·        Inclusion of the board’s proposed indoor multi-sport facility in Whenuapai in the new Long-term Plan 2018-2018. The sum of $100,000 has been allocated by the Governing Body for the 2018/2019 financial year to develop a business case for the facility. This business case is expected to provide the evidence base which then allows further funding decisions to be taken.


 

·        The completion of the Linear Park toilet in Hobsonville Point. During the quarter, the facility was opened for public use. Subsequent to opening, the facility has been completed, with the installation of decorative exterior panels reflecting the area’s links to the Royal New Zealand Airforce.

Overall performance against the Upper Harbour Local Board 2017/18 work programme

12.     The snapshot (Attachment A), shows overall performance against the Upper Harbour Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (Attachment B).

13.     The Red Amber Green (RAG) status reflects the delivery at the end of the financial year:

·        Red = incomplete

·        Amber = multi-year project/activity which has not progressed as expected for 2017/2018

·        Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018.

14.     The year-end RAG status for each department’s work programme is shown in the table below.

15.     Seventy-two per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. Twenty-three activities were undelivered, cancelled, put on hold or deferred.

RAG

Red

Amber

Green

Percentage of activities delivered as expected

(Green RAG status)

Activity Status

On Hold, Deferred

Cancelled*

Not delivered

Activity Status

(multi-year activities not progressed as expected)

Completed

In progress

(multi-year activities progressed as expected)

ACE

0

0

1

0

21

0

95%

PSR

2

0

0

0

4

3

78%

Libraries

0

0

0

0

0

9

100%

CF

14

1

0

2

20

10

64%

Leases

3

1

0

0

5

0

56%

I&ES

0

0

0

0

4

1

100%

ATEED

0

1

0

0

1

0

50%

TOTAL

19

3

1

2

55

23

76%

*Note: During the delivery of the work programmes, some activities have been combined for efficiency of delivery. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly update (Attachment B). The remainder of the combined activities are identified as cancelled with an amber RAG status to differentiate from other cancelled activities and are not included in the overall delivery performance figures or the snapshot (Attachment A).

Key activity achievements from the 2017/2018 work programme

16.     The key achievements in the delivery of the local board work programmes for 2017/2018 include:

·        successful delivery of transgenerational workshops across Upper Harbour by the Community Empowerment Unit

·        successful implementation of Curious Whenuapai by the Community Empowerment Unit

·        701 residents from the local board area became new New Zealand citizens during the quarter four reporting period

·        completion and opening of the Headquarters in Hobsonville Point

·        renewal and upgrade of the Albany Domain carpark and courts

·        upgrade of playground and the installation of a 3-on-3 basketball court in Unsworth Reserve

·        installation of spectator seating in Bay City Park

·        successful delivery of the ‘Our Local Streams' programme in six schools within Upper Harbour by the Infrastructure and Environmental Services department

·        3420 pre-schoolers attended the 128 preschool programmes and events presented at the Albany Library.

Overview of work programme achievement by department

Arts, Community and Events work programme

17.     The percentage of Arts, Community and Events work programme activities delivered is 95 per cent. There is one activity that is Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below:

Activity name

RAG status

Activity status

Explanation and mitigation

Increase diverse participation Newcomers Network.

Red

Not completed

The Newcomers Network co-ordinator's role has been vacant since the end of Q3. Staff have not yet received a Q4 report on the current status of the network, nor on programme delivery. The second portion of funding for 2018/2019 programme delivery is unspent ($7500) and is proposed to be carried-forward into FY19. Advice on next steps will be given to the local board in Q1 FY19.

Parks, Sport and Recreation work programme

18.     The percentage of Parks, Sport and Recreation work programme activities delivered is 78 per cent. There are two activities that are Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed in the following table:


 

Activity name

RAG status

Activity status

Explanation and mitigation

UH: Provision of water sport facilities: Feasibility and options assessment

Red

Deferred

The activity/project was expected to be completed this year but has been deferred. Draft scope was workshopped with the local board and amended according to feedback. The procurement process was not initiated in Q4 due to limited capacity. Funds will be carried forward and procurement of professional services will begin in Q1 FY2018/2019.

Rosedale Landfill: Activate the open space: Feasibility and options assessment

Red

On Hold

A draft assessment of options to activate the Rosedale landfill site is on hold pending the results of ongoing investigations being carried out by the Closed Landfill and Contaminated Land team. This team will not support further review of the draft assessment until the investigations are completed and risk assessments undertaken, which is likely to be no earlier than 2020-2021.

Libraries and Information work programme

19.     The percentage of Libraries and Information work programme activities delivered is 100 per cent. There are no activities that are Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected).

Community Facilities: Build Maintain Renew work programme

20.     The percentage of Community Facilities: Build Maintain Renew work programme activities delivered is 64 per cent. There are 15 activities that are Red / ‘Not delivered’ and two activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below:

Activity name

RAG status

Activity status

Explanation and mitigation

Albany Village Library - refurbish interior

Red

Cancelled

 

Project was delivered by the Operational Management and Maintenance team as it was deemed to be minor maintenance work.

Therefore, project cancelled.

Gills Reserve - install concrete walkway

 

Red

Deferred

 

The original budget was very low and based on old market rates. An increase in funding has now been approved. The project was expected to be completed this year but has been deferred. Once resource consent is granted, the project will be delivered.

Extension of the existing car park adjacent to the Plunket building, to provide additional car park facilities.

Red

Deferred

The project is to be carried forward into the new financial year for full delivery.

Construction is planned for the summer earthworks season of 2018/2019.

Installation of disability toilet, shower and changing table. (Albany Pool).

Red

Deferred

The project is to be carried forward into the new financial year for full delivery. The solution to convert the first aid room was not accepted by the consultants. The aquatic team have decided to upgrade the existing toilet to a change room for those less able.

Upper Harbour - renew coastal assets FY18

 

Red

Deferred

Weather and tidal conditions have significantly impacted on the work progress and the completion date is likely to be extended to the end of July 2018. The new seawall construction work has been completed at Christmas Beach. Concrete footing work has been completed in front of the existing seawall and preparation work for resurfacing the boat ramp at the Landing Reserve is progressing. Stone masonry seawall construction work is ongoing at Waimarie Beach. Physical works at Rame Reserve have commenced. Demolition of the timber retaining wall has been completed at Attwood Reserve.

Connemara Reserve - renew courts

 

Red

Deferred

The project was expected to be completed this year but has been deferred. All works have been completed and a final walkover undertaken with the contractor. A couple of minor defects were noted which the contractor is fixing. Once the fixed defects have been checked, the project will be closed off.

Hosking Reserve - demolish lower chicken shed

 

Red

Deferred

Project to be carried forward into the new financial year for full delivery. A small portion of the site remains to be remediated. This area has been extremely wet and boggy, making it difficult for machinery to access the site, thus resulting in delays to completion. Once remediation is complete, a site validation report and clearance certificate, stating asbestos management has been carried out according to plan, will be obtained.

Hobsonville War Memorial Park - install cricket nets

 

Red

Deferred

Confirmation of the detailed design and specifications is complete. Application for exemption from building consent has been lodged. Tenders for this project closed April 2018. The next steps include the adjudication of the tenders, appointing the successful supplier and scheduling the work.

Herald Island Domain - install basketball hoop

 

Red

Deferred

Installation of the hoop was scheduled for 18 June 2018. Inclement weather in late June has however, prohibited the start of the physical works. Once the weather allows progress to be made, installation of the hoop is expected to take two weeks.

Malcolm Hahn Reserve - install basketball hoop

 

Red

Deferred

Installation was scheduled for July 2018. Inclement weather in July has however, prohibited the start of the physical works. Once the weather allows progress to be made, installation of the hoop is expected to take two weeks.

Douglas Alexander Reserve - install picnic tables

Red

Deferred

A quote has been received but waiting on confirmation from the contractor on when the tables can be installed.

 

The Landing Reserve - install security measures

 

Red

Deferred

The project is to be carried forward into the new financial year for full delivery. The design is being finalised and once it is complete, a quote will be obtained. The next steps involve the installation of the gate and confirmation of the operations with the call centre.

Centorian Park - renew walkway

 

Red

Deferred

The review of preliminary design is complete. Some minor amendments have been identified and engineering services are being engaged to adjust the drawings accordingly. This includes widening and strengthening the pathway design for maintenance vehicles, as well as extending the pathway to meet the playground. The Assessment of Environmental Effects (AEE) needs to be edited to enable submission of the resource consent application for the pathway elements only.

Rosedale Park - install disc golf

 

Red

Deferred

Project to be carried forward into the new financial year for full delivery. The installation of the target baskets has been completed, the signage design has been completed and signs are being manufactured. Subject to weather, installation of the signage will be completed in July 2018 and this will complete the disc golf course.

Bill Moir Reserve - install signage

 

Red

Deferred

Project to be carried forward into the new financial year for full delivery. A contractor has been retained to make and install the signs. Installation will occur according to the contractor’s availability. Installation will be completed by September 2018.

Community house development (Hobsonville Point)

Amber

Cancelled

This project was merged with another activity line (Hobsonville Headquarters - redevelopment, exterior landscaping and car park construction). Please refer to SharePoint ID 3012 for commentary details.

Attwood and Rame Esplanade - remove coastal assets

Amber

Cancelled

This project was merged with another activity line (Upper Harbour - Renew Coastal Assets financial year 2017/2018). Please refer to SharePoint ID 2569 for commentary details.

Landing Reserve - renew boat ramp and seawall

Amber

Cancelled

This project was merged with another activity line (Upper Harbour - Renew Coastal Assets financial year 2017/2018). Please refer to SharePoint ID 2569 for commentary details.

Rame Reserve - renew seawall

 

Amber

Cancelled

This project was merged with another activity line (Upper Harbour - Renew Coastal Assets financial year 2017/2018). Please refer to SharePoint ID 2569 for commentary details.

Waimarie Beach - renew seawall

 

Amber

Cancelled

This project was merged with another activity line (Upper Harbour - Renew Coastal Assets financial year 2017/2018). Please refer to SharePoint ID 2569 for commentary details.

 

Hobsonville Headquarters - redevelopment, exterior landscaping and car park construction

Amber

In progress

The Hobsonville Headquarters building works including, but not limited to, renovating the interior, removal of interior lead-based paint, structurally strengthening to mitigate earthquake risk and an exterior repaint, have been completed. The building has also been furnished and information services provided to the building. The car park ground remediation scope has been added to the contract, however the work required has resulted in delays to programme and costs. The car park will only be operational once local connecting roads are completed, likely in late 2018. Landscaping will be completed by the local developer after completion of the car park.

 

Sunderland Lounge - exterior and interior renewal

 

Amber

In progress

This forms part of a multiyear activity/project that was expected to continue into next year, but which has not progressed as expected for 2017/2018. A building consent was approved for the exterior work and the work is currently underway. Various issues were uncovered that require remedial work, for example issues with ventilation and rotten timber/joists/bearers. Final design plans and specifications for the interior are complete and the project team is awaiting approval from Heritage New Zealand. Once Heritage New Zealand has approved the design, building consent will be lodged for interior refurbishment works.

Community Leases work programme

21.     The percentage of Community Leases work programme activities delivered is 56 per cent. There are four activities that are Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below:

Activity name

RAG status

Activity status

Explanation and mitigation

Waitakere City Racquets Sports Trust

Red

Deferred

The activity was expected to be completed this year but has been deferred for reporting to the local board in 2018/2019. An application has been received from the club to continue occupation. A site visit was completed on 7 May 2018. A report will now be prepared for the local board to consider recommending a lease to the group in 2018/2019 financial year.

Albany Fruitgrowers Association Inc.

 

Red

Deferred

The activity was expected to be completed this year but has been deferred for further discussion with the local board in 2018/2019. This quarter, more demanding issues have taken priority in the local board area. As a result, this lease proposal is carried over to the 2018/2019 work programme. The current lease is rolling over on a month-by-month basis

Harbour Hockey Charitable Trust

 

Red

Deferred

Lengthy negotiations have extended the process, so the leases have not been able to be finalised. The activity is expected to be completed in the 2018/2019 work programme. The legal team are finalising draft deeds with the club. Meetings were held with the Harbour Hockey Charitable Trust in May to discuss changes they would like made to the community lease template. This now involves a deed of partial surrender for the lower half of the two bottom fields on Rosedale Park, to take place from the settlement date, when Auckland Council sells the land to the New Zealand Transport Agency.

RNZ Plunket Society – Albany

Red

Cancelled

Cancelled as this lease is a duplicate entry. Cancelled in quarter one.

 


 

Infrastructure and Environment Services work programme

22.     The percentage of Infrastructure and Environment Services work programme activities delivered is 100 per cent. There are no activities that are Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected).

Local Economic Development work programme

23.     The percentage of Local Economic Development work programme activities delivered is 50 per cent. There is one activity that is Red / ‘Not delivered’ and no activities that are Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below:

Activity name

RAG status

Activity status

Explanation and mitigation

Support for international education providers

 

Red

Cancelled

Stakeholders did not respond to requests for further development of the project, creating the risk that the project scope would not be developed in time to deliver this financial year. Project partners did not deliver an outline of the proposed project as required. Therefore, the local board finance advisor was advised that the project would not proceed.

Financial performance

24.     The Upper Harbour Local Board has invested $6.8m in capital expenditure and $11.3m in net operating expenditure for the year to 30 June 2018.

25.     Net cost of service was $1.4m behind budget for the year. The overspend in asset-based services expenditure of $1.4m related to projects in the Parks, Sports and Recreation activity.

26.     From the local board’s locally driven initiatives (LDI) funding, the majority of projects were completed and, where required, budget has been carried forward to 2018/2019 to ensure all planned projects can be completed.

27.     Revenue was slightly behind budget for the year and relates to the Albany Stadium Pool.

28.     The majority of the capital investment this financial year has occurred in the Community Services activity ($2.2m) and Parks, Sport and Recreation activity ($3.8m), with a further $876,000 spent in the Planning and Development activity. Projects that have not been completed and will require budget to be carried forward to 2018/2019 have been highlighted in the work programme update to 30 June 2018.

Key performance indicators

29.     Performance measures results from the 10-year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the local board in the Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

30.     This report informs the Upper Harbour Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.


 

Tauākī whakaaweawe Māori / Māori impact statement

31.     As part of the Local Māori Responsiveness Plan, staff have engaged with other parts of council to progress proposed plantings at the Albany Domain, with an initial community orchard being established. Selection and siting of indigenous vegetation is still to be determined.

32.     Staff have advocated for support to enable a collaborative programme to be delivered for Matariki at the Massey Campus.

33.     A relationship agreement has been signed with Ngati Manuhiri. A relationship agreement is under development with Te Kawarau a Maki and will be reported to the local board in due course.

Ngā ritenga ā-pūtea / Financial implications

34.     This report is provided to enable the Upper Harbour Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Upper Harbour Local Board receiving this report.

Ngā raru tūpono / Risks

35.     Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

36.     The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Snapshot

213

b

Work programme update

215

c

Financial performance

237

     

Ngā kaihaina / Signatories

Author

Karen Marais - Senior Local Board Advisor Upper Harbour

Authoriser

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

16 August 2018

 

 

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Upper Harbour Local Board Annual Report 2017/2018

 

File No.: CP2018/14202

 

  

Te take mō te pūrongo / Purpose of the report

1.       To seek local board adoption of the 2017/2018 Annual Report for the Upper Harbour Local Board, prior to it being adopted by the Governing Body on 28 September 2018.

Whakarāpopototanga matua / Executive summary

2.       The Auckland Council Annual Report 2017/2018 is being prepared and needs to be adopted by the Governing Body by 28 September 2018. As part of the overall report package, individual reports for each local board are prepared.

3.       This year, there have been some changes to the way in which the report is being written and published to make it more relevant to the local area, to express more strongly the local flavour, and to make it more accessible to the residents of each local board area. These changes are outlined in the Tātaritanga me ngā tohutohu (Analysis and advice) section of this report.

 

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      adopt the 2017/2018 Upper Harbour Local Board Annual Report as set out in Attachment A to the agenda report.

b)      note that any proposed changes will be clearly communicated with the chairperson before the report is submitted for adoption to the Governing Body by 28 September 2018.

 

Horopaki / Context

4.       In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002, each local board is required to monitor and report on the implementation of its Local Board Agreement for 2017/2018. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the local board.

5.       In addition to the compliance purpose, local board annual reports provide an opportunity to tell the wider performance story with a strong local flavour, including how the local board is working towards the outcomes of the local board plan.

Tātaritanga me ngā tohutohu / Analysis and advice

6.       This year, there have been some changes to the way in which the report is being written and published to make it more relevant to the local area, to express more strongly the local flavour, and to make it more accessible to the residents of each local board area. The changes are:

·        the Local Board Annual Report will be a standalone publication (rather than being a sub-section of an overall volume of all local board annual reports) so that the reports are far more accessible for residents

·        each local board annual report is being written in plain English, with a more professionally designed layout

·        the chairperson’s overview now incorporates a review of performance, highlights and challenges so that a more joined-up performance story is told

·        there is a colour group photo of the local board, replacing the individual black and white photos used last year

·        there are two new sections that aim to emphasise the context of the local area that the local board represents:

o   a double page layout of key demographic information, which was included as part of the local board plan

o   a ‘Local Flavour’ section, which profiles either an outstanding local resident in the community, a grant that has benefited the community, or a significant project delivered in the community. 

7.       The report contains the following sections:

Section

Description

Local board area demographics

A demographic profile of the area (originally presented in local board plans).

Message from the chairperson

An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.

Local board group photo

A group photo of the local board.

Local Flavour

A profile of either an outstanding resident, grant or project that has benefited the local community.

Performance Report

Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.

Funding Impact Statement

Financial performance results compared to Long-term Plan (LTP) and Annual Plan budgets, together with explanations about variances.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

8.       Local board feedback will be included where possible. Any changes to the content of the final Annual Report will be discussed with the chairperson.

Tauākī whakaaweawe Māori / Māori impact statement

9.       The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2015-2025 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea / Financial implications

10.     The Annual Report covers both the financial and service performance in the local board area.


 

Ngā raru tūpono / Risks

11.     The Annual Report is a legislatively required document. It is audited by Audit New Zealand who assess if the report presents information fairly and consistently, and that the financial statements comply with PBE FRS-43 Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

12.     The Annual Report is a key communication to residents. It is important to tell a clear and balanced performance story, in plain English, and in a form that is accessible, to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri / Next steps

13.     The next steps for the draft 2017/2018 Annual Report for the local board are:

·        Audit New Zealand review during August and September 2018

·        report to Finance and Performance Committee on 19 September 2018

·        report to the Governing Body for adoption on 27 September 2018

·        release to stock exchanges and publication online on 28 September 2018

·        physical copies provided to local board offices, council service centres and libraries by the end of October 2018.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Upper Harbour Local Board Annual Report 2017/2018

247

     

Ngā kaihaina / Signatories

Author

Mark Purdie - Lead Financial Advisor

Authorisers

David Gurney - Manager Corporate Performance & Reporting

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

16 August 2018

 

 

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Upper Harbour Local Board

16 August 2018

 

 

Road name approval: New roads and accessways at 137 Clark Road, Hobsonville

 

File No.: CP2018/13074

 

  

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Upper Harbour Local Board to name three new roads and six new accessways, created by way of a subdivision at 137 Clark Road, Hobsonville (Special Housing Area). Approval is also sought to use existing names for roads that have been extended from a previously approved subdivision.

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       Consultants Harrison Grierson have submitted the following road name options (the names in bold with an asterisk have been approved by relevant iwi):

 

OPTION 1 (preferred)

OPTION 2

OPTION 3

REF

PREFERRED NAME

TYPE

ALTERNATE NAME

TYPE

ALTERNATE NAME

TYPE

Road 6

Waterlily

Street

Kauri Forest

Avenue

Ngohi

Street

Road 11

Hiki*

Street

Base

Road

Flying Boat

Street

Road 12

Autumn Blaze

Street

Sandpipers

Drive

Winding

Street

Accessway 6

Mihi*

Lane

Taketake

Lane

Teeming

Lane

Accessway 7

Hui*

Lane

Pear

Lane

Pigment

Lane

Accessway 8

Tatahi

Lane

Kekeno

Lane

Soap

Lane

Accessway 9

Nganga

Lane

Red Maple

Lane

Soil

Lane

Accessway 10

Pakanga*

Lane

Tutaki*

Lane

Clay

Lane

Accessway 11

Hatai

Lane

Metarahi

Lane

Kai

Lane

 

 

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      approve three new road and six new accessway names from the list of options provided, for the new roads created by way of subdivision, at 137 Clark Road, Hobsonville.

b)      approve the name ‘Joshua Carder Drive’ for the extension of the road previously named under resolution number UH/2017/71 at the Upper Harbour Local Board business meeting on 16 February 2017.

c)      approve ‘Skua Road’ and ‘Gecko Road’ for the extensions of the roads previously named under resolution number UH/2017/9 at the Upper Harbour Local Board business meeting on 18 May 2017.

 

Horopaki / Context

4.       The road name application involves three new public roads and six new private accessways as part of stage one for the subdivision development at 137 Clark Road, Hobsonville.

5.       Resource consents BUN30520123, LUC60016788, SUB60039622, DIS60056459 were issued on 12 November 2015 for the construction of a two-stage subdivision, to create 21 vacant residential lots and 13 super-lots, under the Housing Accords and Special Housing Area Act 2013 (HASHAA).

6.       Joshua Carder Drive was approved by Upper Harbour Local Board on 16 February 2017 as part of the road naming application for 5 and 5a Clark Road. The local board will need to approve an extension to Joshua Carder Drive as part of this report, as it extends through 137 Clark Road and its neighbouring properties.

7.       Skua Road and Gecko Road were approved by the Upper Harbour Local Board on 18 May 2017 as part of the road naming application for 141 Clark Road. The local board will need to approve extensions to Skua Road and Gecko Road as part of this report, as they extend through 137 Clark Road and its neighbouring properties.

8.       A site plan of the development can be found in Attachment A.

9.       A location plan of the development can be found in Attachment B.

Tātaritanga me ngā tohutohu / Analysis and advice

10.     The Auckland Council Road Naming Guidelines allow that, where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for local board approval.

11.     Auckland Council’s road naming criteria typically require that road names reflect:

·        a historical or ancestral linkage to an area

·        a particular landscape, environmental or biodiversity theme or feature, or

·        an existing (or introduced) thematic identity in the area.

12.     Both the consultant and local iwi have proposed road names, summarised in the following table:

1.      

(alternate)

1.      

(alternate)

1.      

1.      

Road number

Proposed names and preferences

Meaning

(as described by applicant)

Theme

Road 6

 

13.    

Waterlily Crescent (preferred)

Name of the trees and flowers to be planted in this new developed area

Trees and plants

Kauri Forest Avenue

Before European settlement, the land was covered in Kauri forest.

Note: acceptable, however within 15km radius of this location are roads containing ‘Kauri’ and ‘Forest’ which may cause confusion.

Land use history around Hobsonville

Ngohi Street (alternate)

[Māori translation]: (noun) fish.

Hobsonville local environment

Road 11

 

 

14.    

Hiki Street

(preferred)

[Māori translation]: (verb) to lift up.

Suggested by Te Kawerau ā Maki iwi.

Meeting and greeting as the homes in this development will provide an opportunity for people to make new connections and form bonds with others

Base Road

Hobsonville was New Zealand's premier flying-boat base until 1967 when the amphibious craft were phased out.

Note: acceptable, however in very close proximity are roads similar in spelling and pronunciation, e.g. Bass Road, which may cause confusion.

Land use history around Hobsonville

Flying Boat Street (alternate)

Same meaning as Base Road.

Same theme as Base Road

Road 12

Autumn Blaze Street

(preferred)

Based on trees to be planted on this road.

Trees and plants

Sandpipers Drive

(alternate)

Based on the migratory bird found in coastal neighbourhoods.

Hobsonville local environment

Winding Street (alternate)

Based on the road geometry.

Link to area

Accessway

6

 

 

15.    

Mihi Lane

(preferred)

[Māori translation]: (verb) to greet.

Suggested by Te Kawerau ā Maki iwi.

Meeting and greeting as the homes in this development will provide an opportunity for people to make new connections and form bonds with others

Taketake Lane (alternate)

[Māori translation]: (noun) red-billed seagull.

Hobsonville local environment

Teeming Lane (alternate)

The tidal flats on the southern and eastern coast were teeming with birds and shellfish, a source of delicious kai for local iwi (Ngati Whatua and Te Kawerau ā Maki). They knew Hobsonville and surroundings as ‘Onekiritea’ after the clay soil found in the area, which they used for its pigment and as a natural soap.

History around Hobsonville and link to local environment

Accessway

7

 

 

16.    

Hui Lane

(preferred)

[Māori translation]: (verb) to gather.

Suggested by Te Kawerau ā Maki iwi.

Meeting and greeting as the homes in this development will provide an opportunity for people to make new connections and form bonds with others

Pear Lane (alternate)

Name of the trees and flowers to be planted in this new developed area.

Trees and plants

Pigment Lane (alternate)

Same meaning as Teeming Lane.

Same theme as Teeming Lane


 

1.      

1.      

1.      

Accessway

8

 

 

17.    

Tatahi Lane

(preferred)

[Māori translation]: (location) the beach.

Hobsonville local environment

Kekeno Lane (alternate)

[Māori translation]: (noun) seal.

Animal seen at Hobsonville.

Hobsonville nature environment

Soap Lane (alternate)

Same meaning as Teeming Lane.

Same theme as Teeming Lane

Accessway

9

 

 

18.    

Nganga Lane (preferred)

[Māori translation]: (noun) shell (of shellfish).

Hobsonville local environment

Red Maple Lane (alternate)

Name of the trees and flowers to be planted in this new developed area.

Trees and plants

Soil Lane

(alternate)

Same meaning as Teeming Lane.

Same theme as Teeming Lane

Accessway 10

Pakanga Lane

(preferred)

[Māori translation]: connection, relation.

Suggested by Te Kawerau ā Maki iwi.

Meeting and greeting as the homes in this development will provide an opportunity for people to make new connections and form bonds with others.

Tutaki Lane

(alternate)

[Maori translation]: (verb) to meet.

Suggested by Te Kawerau ā Maki iwi.

Meeting and greeting as the homes in this development will provide an opportunity for people to make new connections and form bonds with others

Clay Lane (alternate)

Same meaning as Teeming Lane.

Same theme as Teeming Lane

Accessway 11

 

 

19.    

Hatai Lane

(preferred)

[Māori translation]: (adjective) mild weather - neither windy nor too sunny.

Hobsonville natural environment

Metarahi Lane (alternate)

[Māori translation]: (adjective) great.

To emphasise the significance of Hobsonville.

Reference to Hobsonville area

Kai Lane

(alternate)

Same meaning as Teeming Lane.

Same theme as Teeming Lane

 

20.     Land Information New Zealand (LINZ) has confirmed the proposed names are acceptable for use in this location.

21.     The proposed names are all deemed to meet the council’s road naming guidelines. All suffixes listed in the tables above are acceptable.

22.     All relevant local iwi were emailed and invited to comment. The following responses were received:

·        Te Kawerau ā Maki - suggested six names which were all were supported by Nga Maunga Whakahii o Kaipara. One was not acceptable due to similarity to another road in the area. The remaining five were included in the applicant’s proposed names

·        Ngāti Whātua o Kaipara - suggested two names. Both were not acceptable as they were either too similar to another road in the area or were already part of another road naming application.

23.     Roads 11 and 12 and accessways 10 and 11 in this development extend into the neighbouring property of 133 Clark Road. Before the road naming application was submitted to council, the owner of 133 Clark Road was consulted on the proposed names. They agreed to use the road names approved by the local board for the extensions of these roads and accessways onto their property.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

24.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

25.     The review sought from the Upper Harbour Local Board on this report is linked to the Auckland Plan Outcome ‘a Māori identity that is Auckland’s point of difference in the world’. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

Ngā ritenga ā-pūtea / Financial implications

26.     The applicant has the responsibility to ensure that appropriate signage will be installed once approval is obtained for the new road names.

Ngā raru tūpono / Risks

27.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

28.     Approved road names are notified to LINZ who record them on their New Zealand-wide land information database. This database includes street addresses issued by councils.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Site plan - 137 Clark Road

269

b

Location plan - 137 Clark Road

271

     

Ngā kaihaina / Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

16 August 2018

 

 

PDF Creator


 

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Upper Harbour Local Board

16 August 2018

 

 

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Upper Harbour Local Board

16 August 2018

 

 

Road name approval: New roads at 20 Scott Road, Hobsonville

 

File No.: CP2018/13082

 

  

Te take mō te pūrongo / Purpose of the report

1.       To seek approval from the Upper Harbour Local Board to name five new roads created by way of a subdivision at 20 Scott Road, Hobsonville (Special Housing Area).

Whakarāpopototanga matua / Executive summary

2.       Auckland Council has Road Naming Guidelines that set out the requirements and criteria of the council for proposed road names. These requirements and criteria have been applied in this situation to ensure consistency of road naming across the Auckland Region.

3.       On behalf of the applicant, Zhuo Yue Limited, consultants CPMC Group have submitted the following road name options (the name in bold and with an asterisk has been approved by the relevant iwi):

 

OPTION 1 (preferred)

OPTION 2

OPTION 3

REF

PREFERRED NAME

TYPE

ALTERNATE NAME

TYPE

ALTERNATE NAME

TYPE

Road 1

Ocean Breeze

Avenue

Grazer

Avenue

Pilot

Avenue

Road 2

Seawind

Road

Picnic Point

Road

Vedette

Road

Road 3

Nightfall

Way

Zephyr

Way

Tuhuinga

Way

Road 4

Oceanfront

Road

Pari

Way

Landing Path

Way

Road 5

Mata*

Drive

Hui

Drive

Turbine

Drive

 

 

 

 

 

 

 

 

 

4.       Following consultation with iwi, Ngāti Whātua o Kaipara suggested the following additional options (which may be used for any of the roads 1 - 5):

·       Tiuraki

·       Taiao

·       Paetar

·       Nehenehe

·       Rau Taketake.

 

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      approve five names from the list of options provided, for the new roads created by way of subdivision at 20 Scott Road, Hobsonville.

 

 


 

Horopaki / Context

5.       The road name application incorporates five new public roads as part of a subdivision development in the Scott Point Precinct.

6.       Resource consent numbers BUN30584395, SUB60039620, and LUC60019627 were issued on 3 May 2017 for construction of a 75-lot residential subdivision, under the Housing Accords and Special Housing Area Act 2013 (HASHAA).

7.       The proposed subdivision will be accessed via new road links from Scott Road. Road 1 provides a direct connection from Scott Road to the central reserve. Road 2 connects the proposed subdivision to future development at 18 Scott Road to the North-West.

8.       A site plan of the development can be found in Attachment A.

9.       A location plan of the development can be found in Attachment B.

10.     Local iwi have also provided te reo road name options, detailed in the next section of this report.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The Auckland Council Road Naming Guidelines allow that, where a new road needs to be named as a result of a subdivision or development, the subdivider/developer shall be given the opportunity of suggesting their preferred new road name/s for local board approval.

12.     Auckland Council’s road naming criteria typically requires that road names reflect:

·        a historical or ancestral linkage to an area

·        a particular landscape, environmental or biodiversity theme or feature, or

·        an existing (or introduced) thematic identity in the area.

13.     Both the consultant and local iwi have proposed road names, summarised in the following table:

Road

number

Proposed names and preferences

Meaning

(as described by applicant)

Theme

Road 1

Ocean Breeze Avenue

(preferred)

Residents would be able to enjoy the ocean view and breeze.

Reference to the surrounding environment

Grazer Avenue

(alternate)

Reference to the previous land use which was as grazing for stock.

Reference to the previous land use

Pilot Avenue

(alternate)

Reference to the history of Hobsonville which was chosen by the government as a site for both land and sea based aviation. The project is anticipated to be outstanding in the area.

Reference to the history of Hobsonville

Road 2

Seawind Road

(preferred)

The development is located next to the ocean.

Reference to the surrounding environment

Picnic Point Road

(alternate)

The road provides access to Scott Esplanade where it enables people to enjoy the sunshine and a picnic.

Reference to the surrounding environment

Vedette Road

(alternate)

An emplacement was located at the subject site; 'Vedette' means a mounted sentry or outpost, who has the function of bringing information, giving signals or warnings of danger.

Reference to the surrounding environment.

Reference to the history of site

Road 3

Nightfall Way

(preferred)

The proposed development is near the ocean, residents would be able to enjoy the sunset.

Reference to the location

Zephyr Way

(alternate)

Residents would be able to enjoy the ocean view and breeze.

Reference to the surrounding environment

Tuhuinga Way

(alternate)

Māori translation to reference an esplanade - which is what is located north of the site.

Reference to the surrounding environment

Road 4

Oceanfront Road (preferred)

Reference to the location of the development, directly adjoining the coastline and ocean which gains impressive harbour views.

Reference to the location

Pari Way

(alternate)

[Māori translation]: (noun) a cliff.

Reference to the surrounding environment

Landing Path Way

(alternate)

The subject site would have been ideally located to view all historical airforce aircraft as they took off or landed from the airbase.

Reference to the airbase history

Road 5:

Mata Drive

(preferred)

[Māori translation]: (adjective) sparkling.

Suggested by Ngāti Whātua o Kaipara iwi

Refers to the Waitemata Harbour

Hui Drive

(alternate)

[Māori translation]: (verb) to congregate.

Matches the philosophy of Hobsonville Point community - high density but high liveability.

Reference to local area

Turbine Drive

(alternate)

The subject site would have been ideally located to view all historical airforce aircraft as they took off or landed from the airbase.

Reference to the airbase history

14.     Iwi have proposed road names in the table below:

Iwi’s proposed names

Meaning (as described by Ngāti Whātua o Kaipara)

Tiuraki

Refers to the North-West wind that blows there (relates also to the Te Uru Block name)

Taiao

Refers to the environment

Paetar

Relates to mangroves of the moana

Nehenehe

Refers to the native shrubs

Rau Taketake

Indigenous - refers to the Hobsonville Kakapo, a threatened plant found in Hobsonville. Recognises and honours this taonga.

15.     Land Information New Zealand (LINZ) have confirmed the proposed names are acceptable for use in this location.

16.     The proposed names are all deemed to meet the council’s road naming guidelines. All suffixes listed in the tables above are acceptable.

17.     All relevant local iwi were emailed and invited to comment. Responses received are listed below and acceptable name suggestions have been included in the tables above for consideration by the local board:

·        Ngāti Whātua o Kaipara - suggested 10 te reo names, six of which were acceptable for use, and one is included in the applicant’s proposed names

·        Ngati Te Ata - objected to all but three of the applicant’s proposed names (Hui Lane, Tuhuinga Drive, and Pari Way). No alternate road names were suggested.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

18.     The decision sought for this report does not trigger any significant policy and is not considered to have any immediate impact on the community.

Tauākī whakaaweawe Māori / Māori impact statement

19.     The review sought from the Upper Harbour Local Board on this report is linked to the Auckland Plan Outcome ‘a Māori identity that is Auckland’s point of difference in the world’. The use of Māori names for roads, buildings and other public places is an opportunity to publicly demonstrate Māori identity.

Ngā ritenga ā-pūtea / Financial implications

20.     The applicant has the responsibility to ensure that appropriate signage will be installed accordingly once approval is obtained for the new road names.

Ngā raru tūpono / Risks

21.     There are no significant risks to council as road naming is a routine part of the subdivision development process, with consultation being a key part of the process.

Ngā koringa ā-muri / Next steps

22.     Approved road names are notified to LINZ who record them on their New Zealand-wide land information database. This database includes street addresses issued by councils.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Site plan - 20 Scott Road

277

b

Location plan - 20 Scott Road

279

     

Ngā kaihaina / Signatories

Author

Elizabeth Salter - Subdivision Technical Officer

Authorisers

Trevor Cullen - Team Leader Subdivision

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

16 August 2018

 

 

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Upper Harbour Local Board

16 August 2018

 

 

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Upper Harbour Local Board

16 August 2018

 

 

Governance forward work calendar - September 2018 to August 2019

 

File No.: CP2018/13536

 

  

Te take mō te pūrongo / Purpose of the report

1.       To present the updated governance forward work calendar.

Whakarāpopototanga matua / Executive summary

2.       The governance forward work calendar for the Upper Harbour Local Board is in Attachment A. The calendar is updated monthly, reported to business meetings and distributed to council staff.

3.       The governance forward work calendars were introduced in 2016 as part of Auckland Council’s quality advice programme and aim to support local boards’ governance role by:

·     ensuring advice on meeting agendas is driven by local board priorities

·     clarifying what advice is expected and when

·     clarifying the rationale for reports.

4.       The calendar also aims to provide guidance for staff supporting local boards and greater transparency for the public.

 

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      receive the Upper Harbour Local Board governance forward work calendar for the period September 2018 to August 2019, as set out in Attachment A to this agenda report.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Governance forward work calendar - September 2018 to August 2019

283

     

Ngā kaihaina / Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

16 August 2018

 

 

PDF Creator


 

PDF Creator


Upper Harbour Local Board

16 August 2018

 

 

Record of the Upper Harbour Local Board workshops held on Thursday 12 and 26 July, and 2 August 2018

 

File No.: CP2018/13537

 

  

Whakarāpopototanga matua / Executive summary

1.       The Upper Harbour Local Board workshops were held on Thursday 12 and 26 July, and 2 August 2018. Copies of the workshop records are attached (refer to Attachments A, B, and C).

 

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      receive the record of the Upper Harbour Local Board workshops held on Thursday 12 and 26 July, and 2 August 2018 (refer to Attachments A, B, and C of the agenda report).

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Upper Harbour Local Board record of workshop - 12 July 2018

287

b

Upper Harbour Local Board record of workshop - 26 July 2018

289

c

Upper Harbour Local Board record of workshop - 2 August 2018

291

     

Ngā kaihaina / Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

16 August 2018

 

 

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Upper Harbour Local Board

16 August 2018

 

 

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Upper Harbour Local Board

16 August 2018

 

 

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Upper Harbour Local Board

16 August 2018

 

 

Board Members' reports - August 2018

 

File No.: CP2018/13538

 

  

Whakarāpopototanga matua / Executive summary

1.       An opportunity is provided for members to update the Upper Harbour Local Board on projects and issues they have been involved with since the last meeting.

[Note: This is an information item and if the board wishes any action to be taken under this item, a written report must be provided for inclusion on the agenda.]

 

Ngā tūtohunga / Recommendation/s

That the Upper Harbour Local Board:

a)      receive the verbal board members’ reports.

b)      receive the written board member’s report from Member J McLean.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Board member's report - J McLean

295

     

Ngā kaihaina / Signatories

Author

Cindy Lynch - Democracy Advisor

Authoriser

Eric Perry - Relationship Manager

 


Upper Harbour Local Board

16 August 2018

 

 

PDF Creator

    

  


Upper Harbour Local Board

16 August 2018

 

 

 

 

 

 

 

 

ATTACHMENTS

 

Item 8.1      Attachment a    Letter and supporting documentation from the Albany Community Pre-school                      Page 299


Upper Harbour Local Board

16 August 2018

 

 

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