Agenda of Waiheke Local Board

Waiheke Local Board

23 August 2018

Auckland Transport Waiheke Local Board update - August 2018

File No.: CP2018/14063

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Waiheke Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. There remains $1,061,520 in the LBTCF, to be spent by June 2020, it is likely at this time it will be required to enable works at Matiatia to be completed.

3. The local board’s advocacy initiative of improvements to Matiatia is being progressed and a strategic business case is being prepared to enable design and consultation to begin.

4. Other Auckland Transport activities impacting on the local board area include:

· Wharf and ferry update

· Changes to Matiatia for summer

Ngā tūtohunga / Recommendation

That the Waiheke Local Board:

a) note the Auckland Transport Waiheke Local Board update - August 2018.

Horopaki / Context

5. This report addresses transport related matters in the local board area and includes information on the status of the LBTCF.

6. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. They report on a monthly basis to local boards, as set out in their Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within and on behalf of their local communities.

7. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Quarterly report on Auckland Transport projects and activities

8. Attached for the board’s information is information on Auckland Transport’s activities over the past quarter (March - June 18).

Tātaritanga me ngā tohutohu / Analysis and advice

Local Board Transport Capital Fund

9. Inserted below is a financial summary table that shows the total funds available in current political term, amount completed to date and remaining budget left.

Local Board Advocacy

10. Auckland Transport’s Regional Road Corridor Delivery Manager and Road Corridor Delivery Manager – Central, met with the board in July to discuss the current maintenance concerns and how the board and Auckland Transport can work better together in the future, this includes having the forward works programme available for board comment.

11. The board Chair met with the Parking design team on 13 August to discuss parking options for summer and how to improve the level of mobility parking at Matiatia.

12. Auckland Transport CEO, Shane Ellison, will be meeting with the board on 17 August to discuss transport on Waiheke and how the new governance trial can be integrated into Auckland Transport processes.

13. The Road Safety, Community Transport and Walking and Cycling teams will be meeting with the board on 30 August to discuss the current year’s budget and how it can be used to improve safety outcomes for Waiheke.

Matiatia Strategic Business Case

14. Auckland Transport has presented a Matiatia strategic business case proposal to New Zealand Transport Agency (NZTA) for their formal acceptance of the project in the Regional Land Transport Plan (RLTP) 2018.

15. The next stage is to proceed with the business case and consultation. This may require the local board to use their Transport Capital Fund to support the quick progress of this stage.

Other Auckland Transport news

Wharf Update

Planned Renewal Works at Matiatia

16. Works identified for completion this financial year have now been confirmed:

· Matiatia Old Wharf: Replacement of pile guides and fender system and general refurbishment of the fuel pontoon and replacement of ladders, 10 fender piles, 20 structural piles, cross bracing, bearers & chains, pontoon through bolts, light poles.

· Matiatia New Wharf: Steel corrosion treatment to pontoon/stairs components, connections/squishes. Canopy and downpipe repairs/replacement. Handrail upgrade and repairs.

17. The works on the Old Matiatia berth will result in the temporary restriction of access to the fuelling site for users for short periods of time, and this will be communicated to users in advance.

18. These are all planned for completion outside of the peak summer season, commencing in September 2018

Planned Renewal Works at Kennedy Point

19. Works identified for completion this financial year have now been confirmed:

· Western ramp extension works are planned for completion between September and November 2018.

· Replacement of sheet pile wall and installation of fender system at front of sheet pile wall, and septic tank renewal is planned for completion from April 2019 onwards.

Half Moon Bay

20. Site works are now progressing on the completion of the Half Moon Bay passenger facility and the provision of dedicated bus stop facilities. Completion is planned for mid-2018, but in the interim there may be some minor disruption to vehicle movements accessing and egressing the Half Moon Bay Vehicular terminal.

Ferry Strategy

21. This piece of work continues to be reviewed by Auckland Transport staff, and a further update will be provided in future monthly updates.

Matiatia Summer plan

22. Auckland Transport is currently working with the local board and tour operators to establish a process for operators at Matiatia during the summer months.

23. Auckland Transport can confirm that the lay out and process for the 2017/18 summer won’t be reinstated. At the time of writing this report, Auckland Transport is not able to provide specific details for this summer. This is expected to be available in September 2018 and expected to be in place for the end of November 2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

24. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Tauākī whakaaweawe Māori / Māori impact statement

25. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

26. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

27. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri / Next steps

28. Options for allocation of the LBTCF will be discussed with the LB in relation to how this can be used to maximize the opportunities at Matiatia, advice on potential projects to be discussed with the board once Auckland Transport and NZTA have a better understanding of the timing for the strategic business case.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waiheke Quarterly Report A – Safety and network management report	13
b ⇩	Waiheke Quarterly Report B – Community Transport update	21

Ngā kaihaina / Signatories

Author	Melanie Dale - Elected Member Relationship Manager, Auckland Transport
Authoriser	Jonathan Anyon - Manager Elected Member Relationship Unit, Auckland Transport

No.	Title	Page
a ⇩	Annual Report 2017-2018 Waiheke	27

Waiheke Local Board

23 August 2018

Auckland Council’s Quarter Four and Year End Performance Report: Waiheke Local Board

File No.: CP2018/14329

Te take mō te pūrongo / Purpose of the report

1. To provide the Waiheke Local Board with an integrated report for quarter four, 1 April to 30 June, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for the Waiheke Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. Sixty-two per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Twenty-three activities were undelivered, cancelled, put on hold or deferred and eight multi-year projects/activities have not progressed as expected during 2017/2018.

4. Key highlights for quarter four include:

· delegation of authority from the Governing Body to the local board for redevelopment decisions at Matiatia

· funding of $15 million by Auckland Transport for delivery of transport elements of the Matiatia Gateway Masterplan

· transfer of the commercial leases at Matiatia from Panuku to Community Facilities

· additional public carparks at Matiatia.

5. Key activity achievements from the 2017/2018 work programme include:

· Implementation of the Waiheke Pilot: As a result of the Governance Review recommendations, the Waiheke Pilot was approved by the Governing Body in September 2017. The pilot seeks to provide an increased level of decision-making to the local board and greater role in matters such as transport and place shaping projects.

· Community swimming pool: Support has been received from the Te Huruhi and Waiheke High School Boards of Trustees and the Ministry of Education to continue to investigate the option of locating a pool on school land. A formal feasibility study has been commissioned and is underway.

6. Key activities not delivered / not progressed as expected include:

· Onetangi Domain - develop lighting on field 2: Budget is to be allocated in 2018/2019 for investigation and design work. The scope of the project has now changed to include a sand carpet upgrade to field three and the installation of training lights. Future works will require regional budget prioritisation.

· Te Ara Hura - Pearl Bay to Orapiu Road - improve tracks - stage 1: Project has been placed on hold until legal issues with proposed easement are resolved.

7. Of the twenty-three activities which were undelivered, cancelled, put on hold or deferred and eight multi-year projects/activities have not progressed as expected, all but two are due to carry forward for FY19 delivery. Further details are included within this report.

8. The board have conveyed concern on delays in delivery on work programmes based on the large number of work items in the Red / ‘Not delivered’ or Amber/ ‘In progress’ status. The board requests for timely information on likely delays, early in the year, to enable governance oversight.

9. The 2017/2018 financial performance report is attached. There are some points for the board to note:

· The Net Cost of Service for the Waiheke Local Board in the twelve months ended on 30 June 2018 was $4.9 million or 88 per cent of the full year revised budget.

· Operating expenditure was 88.4 per cent of the full year revised budget and operating revenue received was 94 per cent of the full year revised budget.

· Capital works delivery of $1.23 million for the full year has been more than what was budgeted for ($1.19 million). Major projects underway include renewal works on the Artworks Theatre and various walkway and Picnic Bay Reserve installation of rock revetment (retaining) seawall.

10. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. The results are included as a separate agenda item entitled “Waiheke Local Board Annual Report 2017 2018”.

Ngā tūtohunga / Recommendation

That the Waiheke Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

The Waiheke Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events; approved on 25 May 2017

· Parks, Sport and Recreation; approved on 25 May 2017

· Libraries and Information; approved on 1 June 2017

· Community Facilities and Leases: approved on 1 June 2017

· Infrastructure and Environmental Services; approved on 1 June 2017.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The following key achievements are noted from the quarter four period.

· Implementing a Matiatia Gateway Masterplan: Delegation of authority to the local board for redevelopment decisions at Matiatia was made by the Governing Body on 24 May.

This has enabled the transfer of the commercial leases from Panuku to Community Facilities.

Funding of $15 million by Auckland Transport has been approved for delivery of transport elements of the plan

Auckland Transport has also assisted by working with the board to negotiate the addition of new public carparks from the area used by rental cars within the Matiatia carpark.

· Ecological Restoration: During this quarter the “Love Our Wetlands” Annual Report was presented to the board by Waiheke Resources Trust. The report provided detail on the restoration works completed and noted 1540 volunteer hours had been facilitated - over $31,657 worth of value.

· Pest management: With the assistance of a board funded facilitator, the Waiheke Collective have progressed their governance structure and expanded community participation including a community hui held in May 2018.The facilitator also supported the Waiheke Collective to draft its strategic action plan.

Further details on these projects can be found within the report below.

Overall performance against the Waiheke Local Board 2017/18 work programme

12. The snapshot (attachment A), shows overall performance against the Waiheke Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (attachment B).

13. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

14. Sixty-two per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. Thirty-one activities were undelivered, cancelled, put on hold or deferred.

Table 1: End of year Local Board Work Programmes Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On Hold, Deferred	Cancelled*	Not delivered	Activity Status (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	-	-	-	-	18	-	100%
PSR	2	-	-	-	3	2	71%
Libraries	-	-	-	-	9	-	100%
CF	12	-	-	7	8	5	41%
Leases	9	-	-	1	3	-	23%
I&ES	-	-	-	-	3	-	100%
TOTAL	23	0	0	8	44	7	62%

*Note: During the delivery of the work programmes some activities have been combined for efficiency of delivery. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly update (attachment B). The remaining of the combined activities are identified as cancelled with an amber RAG status to differentiate from other cancelled activities and are not included in the overall delivery performance figures or the snapshot (attachment A).

Key activity achievements from the 2017/2018 work programme

15. The key achievements in the delivery of the local board work programmes for 2017/2018 and aligned to the 2017 Waiheke Local Board Plan include:

Outcome 1: Inclusive planning and placemaking

16. Waiheke Pilot: Of significance during this financial year was the approval of the Waiheke Pilot by the Governing Body as a result of the Governance Review. The pilot seeks to provide an increased level of decision-making to the local board and greater flexibility on matters such as transport and place shaping projects.

17. Matiatia: The Matiatia project, a priority for the Waiheke Pilot and an outcome within the Waiheke Local Board Plan 2017, has made significant progress over the last quarter.

· This included delegation of authority for redevelopment decisions at Matiatia by the Governing Body on 24 May, and funding of $15 million was approved within the Regional Land Transport Plan.

· Auckland Transport has also assisted by negotiating the addition of new public carparks from the area used by rental cars. Further reporting will be provided within the Waiheke Pilot updates.

18. Incorporation of the Hauraki Gulf Islands into the Auckland Unitary Plan (regional project): In June 2018, the Planning Committee approved the development of an area plan for the Waiheke Local Board area using existing plans including Essentially Waiheke Refresh 2016.

· This will include preparation of a Lightscape Management Plan for Waiheke which will support the board’s proposed application for Dark Sky accreditation and future changes to lighting provisions.

Outcome 2: A sustainable economy and positive visitor experience

19. Development of a Sustainable Tourism Strategy: The Forever Waiheke project is a board supported community-led initiative. Run under the auspices of the United Nations World Tourism Organisation, and as part of an international network of sustainable tourism projects, it will identify and monitor impacts of tourism over the next three years.

20. Development of an Arts and Culture Action plan: Recommendations from the recently completed Arts and Culture Needs Assessment will inform the development of an arts and culture response programme to strategically guide arts activity and investment on the island.

Outcome 3: Waiheke's environment is treasured

21. Plant and pest management plans: Continued support for community groups such as the Hauraki Gulf Conservation Trust, the Waiheke Collective, the Waiheke Resources Trust, and many other conservation groups has resulted in good progression in this initiative.

22. Reduce the waste stream: Support for groups such as Kai Conscious, Home Grown Waiheke Trust and Island Waste Collective will continue to improve on‑island initiatives for minimising, reducing and recycling waste. Auckland Council’s updated Waste Management and Minimisation Plan (Tīkapa Moana Hauraki Gulf Islands Waste Plan) also recognises Waiheke’s unique situation.

23. Improving the health of our aquatic environment: The board has a number of initiatives underway and increased funding following the 10-Year Budget (Long-term Plan 2018-2028) will ensure further regional budget is provided in for this work.

24. Better understanding and monitoring of the island’s birdlife as a result of the Coastal Bird Survey.

Outcome 4: Thriving, strong and engaged communities

25. Strengthening collaboration with Māori: During this financial year the Rangihoua and Tāwaipareira management subcommittee was re-established. The board are also supported a number of projects as a result of mana whenua and mataawaka aspirations, such as Piritahi marae initiatives, and support for waka ama and kapa haka groups.

26. Develop a Housing Strategy: Good progress is being made on the development of a housing strategy for the island, and investigations continue for on-island aged-care and respite options.

27. Youth: Support continues for youth-centred initiatives that build engagement, resiliency and transitions to adulthood, including a dedicated youth centre and recreation facilities.

28. Community-managed facilities: To improve accessibility and affordability of our public venues, the board worked with Waiheke RSA on a trial to manage the facility and bookings for the Ostend War Memorial Hall.

29. Working with the Healthy Waters team on a number of initiatives due to community water supply concerns. This included installation of drinking fountains, water conservation flyers, promotion of council facilities supplying potable water, delivery logistics, consenting and aquifer monitoring.

Outcome 5: Vibrant places for people

30. Reserve management plans: Development of an omni-bus reserve management plan for the island’s open space is due to commence in the next financial year 2018/2019. A management plan for Rangihoua/Onetangi Sports Park is being developed separately.

31. Implementation of concept plans: Budget has been allocated next financial year 2018/2019 to commence implementation of the concept plans for Little Oneroa Reserve and Tāwaipareira Reserve (the skatepark).

32. Community swimming pool: Project is progressing well. Support has been received from the Te Huruhi and Waiheke High School Boards of Trustees and the Ministry of Education to continue to investigate the option of locating a pool on school land. A formal feasibility study has been commissioned and is underway.

Outcome 6: Transport and infrastructure

33. Quality roads, footpaths and a cycling network (regional project): As a result of the Governance Review Framework, there has been an improvement in engagement between Auckland Transport and the board. This includes the introduction of a quarterly transport forum which will provide local input on transport matters and proposed transport projects, and development of a 10-year plan based on priorities.

34. Greenways / Pathways Plan: Public consultation on the draft Greenways plan will commence shortly.

35. Kennedy Point Wharf: Public transport linkages are being investigated as part of the Waiheke bus service review.

36. Watershed / catchment management plans (regional project): Healthy Waters have commenced an integrated watershed planning process. This includes details on the current state of the waterways on the island, found here Auckland Council watershed current State Story Maps website

· Development of a Waiheke Stormwater Management plan is also underway and is due to be finalised by December 2018. This will include stormwater modelling and will support the business cases for capital development projects. Hazard modelling has been completed for Blackpool and Onetangi catchments and is commencing now for Anzac and Surfdale.

Overview of work programme achievement by department

Arts, Community and Events work programme

37. The percentage of Arts, Community and Events work programme activities delivered is 100 per cent. There are no activities that are Red / ‘Not delivered’ or Amber/ ‘In progress’.

38. Highlights during this quarter included:

39. Project Forever Waiheke (ID 2184): During this quarter the board approved funding from the Community Response budget of $8000 for administration support.

40. Community Art Gallery (ID 229): The Waiheke Community Art Gallery attracted 14,474 visitors, delivered five events and held 13 exhibitions featuring work by 210 artists. Highlights included the gallery’s annual Members Exhibition, a display of Waiheke High School students NCEA art portfolios, and ‘Jostle’ an exhibition of small works by established and emerging artists.

41. Artworks Theatre (ID 256): There were 11 events (productions and concerts) staged at Artworks Theatre, including Waiheke Theatre Company’s production of ‘Talking Heads’ by Alan Bennett. During this period the theatre also held their regular performing arts classes for adults and teenagers.

42. Arts and Culture Needs Assessment (ID 1989): The board formally received the report and findings of the arts and culture needs assessment in June. Chairperson Handley and board member Brown will be meeting with the Artworks tenants and wider arts community to discuss the report recommendations.

43. Community Service Award (ID 1910): In April 2018, the board provided funding towards the cost of a memorial seat to publicly acknowledge the outstanding community service of the late Ron Leonard. The board met with Laurie Leonard at Oneroa to unveil the seat on 27 July.

44. Community grants (ID 167): $23,547 was allocated during the Local Grants round in May. This included:

· a grant of $5000 to First Waiheke Sea Scouts towards the purchase of a rescue and safety boat

· $4778 to Waiheke Living Waters towards a 30,000 litre water container for the church and soup kitchen

· $3000 towards upgrading the kitchen facilities at the Waiheke Community Childcare Centre

· $3024 to the Waiheke Youth Centre Trust for hireage of the Waiheke Recreation Centre.

45. Build capacity: community and social economic development (ID 594): Funding of $6200 was approved for the Waiheke Youth Centre Trust (“The Rock”) to deliver a youth mini-conference on 25 August and create a business plan for a proposed youth-focused facility at Surfdale.

46. Waiheke Youth Voice (ID 595): During this period the youth group provided the board with an update on their activities and plans, as well as the aspirations and concerns of Waiheke's youth. They noted their feeling of being “very heard” and having an increased sense of connection with the board members.

47. Empowered communities (ID 695): The strategic broker was involved in a number of community projects, including:

· supporting Māori-led initiatives including E Tipu E Rea rangatahi mentoring project, kapa haka and local matariki events

· participating in the Waiheke Health Trust’s Housing Quality co-design workshop to develop ongoing solutions

· supporting Community Networks Waiheke with delivery of a Volunteers Long Lunch on 24 June

· supporting community groups with capacity building, including Onetangi Ratepayers Association, Waiheke Market, Waiheke Croquet Club and Whitakers Music Museum

· seeking expressions of interest for community delivery of Waiheke’s Christmas events

· assisting with community road safety initiatives including developing and distributing a parents’ survey about road safety around schools.

48. Local Māori Responsiveness (ID 744): Funding of $5000 was approved to support the Waiheke Art Gallery with E Tipu E Rea, a rangatahi mentoring programme that matches 20 youth with 20 Māori artists.

· Support of $4500 was also provided to Waiheke Adult Learning’s Whānau Whanui o Waiheke roopu to participate in Te Matatini regional kapa haka competition and Waiheke High School’s Piringākau group to participate in the Te Ahurea Tino Rangatiratanga Regional Competition. Funding was also provided for the cost of a piupiu.

49. George Kahi (Ngati Paoa) delivered the Maumahara flames event to mark the end of Matariki. The event held on 22 July at the Matiatia headland was well attended by the community. The board provided funding of $2500 towards the event.

· George has requested the board to consider additional funding of $1200 due to the flame burners needing to be upgraded unexpectedly. Should the board choose to support this, funding could be provided from the FY19 LDI community response fund.

50. Community-led housing improvement project (ID 2041): Funding of $4500 approved to support the next steps of the Housing Quality Project. This included the Waiheke Health Trust delivering a facilitated co-design workshop to explore sustainable long-term solutions to housing quality issues. Next steps will be to focus on:

· developing a social enterprise for housing assessments and repairs for people whose health is affected due to quality issues

· an education campaign for wider community to resolve common issues.

Parks, Sport and Recreation work programme

51. The percentage of Parks, Sport and Recreation work programme activities delivered is 71 per cent. There are two activities that are Red / ‘Not delivered’, however these were both achieved in part and progress on these projects will continue into the next financial year.

52. Implementing a park-related Matiatia Gateway Masterplan (ID 789): An outcome within the 2017 Waiheke Local Board Plan, and a priority project in the Waiheke Pilot, good progress has been made over the last quarter.

· This included delegation of authority for redevelopment decisions at Matiatia by the Governing Body on 24 May, and funding of $15 million was approved within the Regional Land Transport Plan.

· Although the RAG status for this project is marked as red, this relates to spend of budget. There has been significant progress in other areas over the last six months. The board’s locally driven initiatives (LDI) budget of $50,000 has been carried over into next financial year to support transfer of the Harbourmaster lease from Panuku to Community Facilities, and business case development. In addition, Direction Matiatia Incorporated have $40,000 remaining for works to progress community-led involvement in the plan.

· Auckland Transport has collaborated with the board to negotiate the addition of new public carparks from the area that was used by rental cars at Matiatia. Further reporting will be provided within the Waiheke Pilot updates.

53. Ecological restoration community partnership programme (ID 791): As part of their “Love Our Wetlands” programme, Waiheke Resources Trust (WRT) have continued weed control and plant releasing across all four sites (Rangihoua, Te Whau, Matiatia and Te Matuku) and have provided monthly reports on work hours and tasks completed. Volunteers have removed large amounts of moth plant pods by hand and cut stumped plants at Matiatia headland and Rangihoua Maunga including removal of tobacco weed. 600 trees were planted at Matiatia headland.

· During this quarter the “Love Our Wetlands” Annual Report was presented to the board (Attachment D). The report provided detail on the restoration works completed and noted 1540 volunteer hours had been facilitated - over $31,657 worth of value. The board commended Waiheke Resources Trust for the work they have been undertaking and the quality of their annual report.

54. Parks volunteer programme (ID 1930): There have been several plantings by Kaitiaki of Newton Reserve and more planned for the coming winter months. Site preparation has been undertaken by Friends of McKenzie Reserve and materials supplied to assist them to do the planting in August. Friends of Onetangi Beach and Palm Beach have been supported to carry out beach plantings to repair storm damage.

55. Parks strategic fund (ID 793): At the June board meeting the board resolved to allocate $5000 to Cycle Action to deliver ‘Kids on Bikes’ initiatives. An allocation of $2500 was made to finalise the Little Oneroa Concept Plan and the balance of $4500 has been deferred for reallocation in the next financial year.

56. Walking and Cycling (ID 792): A workshop was held in April and a report was tabled at the June Business Meeting seeking funding. The Local board resolved to allocate $10,000 to Cycle Action Waiheke to deliver the cycling festival in November 2018.

57. Swimming Pool (ID 1947): Three tenders were submitted to undertake the feasibility study. It is envisaged a contract will be awarded in August. The remaining budget will be used to fund the study and the balance carried over to next financial year.

Libraries and Information work programme

58. The percentage of Libraries and Information work programme activities delivered is 100 per cent. There are no activities that are Red / ‘Not delivered’ or Amber/ ‘In progress’.

59. There are some points to note:

· Library visits, check outs and wifi usage are trending similarly to other Auckland libraries. Many customers visit the library for digital support and an improved range of self service options. The library is being increasingly used as a community hub, meeting place and place to relax or study.

· 39 Wriggle and Rhyme sessions had 795 participants and there were 139 attendees at the April school holiday programme.

· Library use continues to be popular by a variety of local groups, such as Hauraki Classroom, Waiheke Coaches Collective, Mindfullness workshops, Tai Chi, La Leche and language classes.

Community Facilities: Build Maintain Renew work programme

60. The percentage of Community Facilities: Build Maintain Renew work programme activities delivered is 41 per cent.

61. There are 12 activities that are Red / ‘Not delivered’ and seven activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected).

62. Highlights during this quarter included:

63. Artworks Theatre – renew ventilation system and waterproofing (ID 2106 and 2107): The design phase for the heating, ventilation and air conditioning is complete. Physical works to commence shortly. Excavation for the waterproofing project is weather dependent so will commence in the dry months of summer FY19.

64. Artworks Theatre emergency fire exit (ID 3463): Funded by the board’s LDI budget. Design and consent complete. In May the board approved $70,000 for delivery. Commencement of physical works will be aligned with renewals works to commence in the first quarter of FY19.

65. Artworks Building - renew ground floor bathrooms (ID 3531): The renewal project was completed during this period. This included a repaint of the foyers.

66. Renew paths and structures (ID 2113): Track work is underway on the following: Kuakarau Bay, Musson, Tin Boat Reserve and Wharf Road tracks. Te Awaana O Makoha, Tin Boat, Kuakarau Bay are complete. Owhanake track resource consent lodged. Next steps: If weather conditions are favourable through winter works will be carried on the Peacock Trigg Hill and Musson Tracks. If weather is not favorable then these will be carried out in the spring as originally planned.

Te Awaana O Makoha track

Track from Tin Boat Reserve (Onetangi Road) to Pah Road.

67. Activities that were not completed of progressed as expected (Red and Amber Rag status) are discussed below

Activity name	RAG status	Activity status	Explanation and mitigation
Waiheke Island Sports Club - renew play space ID 2114	Red	Deferred	The Waiheke Local Board have chosen to defer this project for three years.
Waiheke Island - parks quick response fund ID 2868	Red	Deferred	Project to be carried forward into the new financial year for full delivery.
Waiheke - Te Ara Hura - install interpretation signage ID 3238	Red	Deferred	Meetings with iwi at various sites have been completed and feedback has been received. Installation planned for July through August 2018.
530 Orapiu Rd, Waiheke - install track ID 3420	Red	Deferred	Project had been placed on hold and forward planning for delivery as part of the FY19 work programme due to legal issues with proposed easement remaining unresolved. In March the legal issue was resolved enabling work to continue. Project to be carried forward into the new financial year for full delivery.
Artworks Theatre emergency fire exit - design and consent ID 3463	Red	Deferred	Tendering of works to local island contractors underway. Physical works will be commenced in conjunction with renewals planned works in first quarter financial year 2018/2019.
Waikare Reserve - renew track and handrail ID 3468	Red	Deferred	Project scope has been sent to a contractor to price against. Next steps: Review pricing and award the contract if appropriate. Project will likely carry forward into the first quarter of financial year 2018/2019
Te Whau Esplanade Reserve - renew Hitapa track ID 3469	Red	Deferred	Operational repairs have already been completed on the storm damage sections. The full track renewal was designed in 2016/2017 but never implemented. Additional funds will be required to complete the full track renewal.
Albert Crescent Wharf Road - renew walkway ID 3588	Red	Deferred	Design to commence in August.
Onetangi Domain - develop lighting on field 2 - ID 2112	Red	Deferred	Budget is to be allocated in 2018/2019 for investigation and design work. Current status: Scope of project has now changed to include a sand carpet upgrade to field three and the installation of training lights. Investigation and design will include both sand carpet and lighting as requested by the board. Future budget allocation for physical works will be subject to relative priority decisions to be made as future work programme is developed.
Catherine Mitchell Cultural Society - install drainage ID 3293	Red	On hold	Project is placed on hold until Auckland Transport's Putiki Road kerb and channel works are completed.
Te Ara Hura - Pearl Bay to Orapiu Road - improve tracks - stage 1 ID 3217	Red	On hold	Project has been placed on hold because legal issues with proposed easement is unresolved.
Little Oneroa - renew playground ID 2110	Red	On hold	Delayed due to requiring further decisions from the Waiheke Local Board on the Little Oneroa Concept Plan.
Waiheke North - renew eastern trails FY17-18 DI 2116	Amber	Merged	Project was merged with another activity line Waiheke - renew path, structures and eastern trails
Church Bay - purchase adjacent land and stabilise ID 3470	Amber	Multi-year activity not progressed as expected	The outcome of this project depends on successful negotiation of access across private land. A multi-year project, progress slower than anticipated.
Artworks Building - refurbish the exterior ID 3530	Amber	Multi-year activity not progressed as expected	Architects have been engaged to prepare the detailed design for the refurbishments. Next steps: Review the detail design and prepare the business case.
Onetangi Sports Park - install retaining wall and spillway - Golf Club culvert ID 3559	Amber	Multi-year activity not progressed as expected	This is no longer needed as local facilities contractor has undertaken an adequate repair. Geotechnical inspection may be required to confirm.
Sandy Bay Track, 64 Coromandel Road, Waiheke Island - remediate major slip ID 3440	Amber	Multi-year activity not progressed as expected	Construction in progress. Next steps: Continue to monitor site works.
Island Bay Track, 80 Korora Road, Oneroa - remediate major slip ID 3442	Amber	Multi-year activity not progressed as expected	Initial assessment undertaken. Next steps: Commence design by September for early summer construction.
Picnic Bay Reserve - install rock vetment seawall ID 3464	Amber	Multi-year activity not progressed as expected	Resource consent compliance monitoring underway for this community-delivered project.
Artworks Theatre - renew waterproofing ID 2107	Amber	Multi-year activity not progressed as expected	A multi-year project, progress slower than anticipated. Current status: Procurement management plan to be finalised. Next steps: Excavation/physical works for waterproofing are heavily dependent upon weather. Project to be started during dry months of summer of 2018-2019.

Community Leases work programme

68. The percentage of Community Leases work programme activities delivered is 23 per cent. There are nine activities that are Red / ‘Not delivered’ and one activity that is Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed of progressed as expected (Red and Amber Rag status) are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Catherine Mitchell Arts Centre Inc ID 1541	Red	Deferred	Application has been received and will be progressed in Q1 of 2018/2018 year.
Waiheke Island Rugby Club Inc ID 1542	Red	Deferred	To be progressed in 2018/2019 once Reserve management plan details are considered.
Waiheke United Association Football Club Inc ID 1543	Red	Deferred	To be progressed in 2018/2019 once Reserve management plan details are considered.
Waiheke Sports Club ID 1545	Red	Deferred	Application has been received and will be progressed in quarter one 2018/2019 year.
Waiheke Youth Centre Trust ID 1546	Red	Deferred	This activity was expected to be completed this year but has been deferred to quarter one of 2018/2019.
Piritahi Marae Trust ID 1547	Red	Deferred	This activity was expected to be completed this year but has been deferred to quarter one of 2018/2019.
Waiheke Island Riding Club Inc. ID 1548	Red	Deferred	Lease renewal cannot be progressed until the issues relating to a proposed Reserve management plan for the reserve have been considered. Deferred to 2018/2019
The Scout Association of NZ - Waiheke Sea Scouts ID 1549	Red	Deferred	To be progressed in quarter one of 2018/2019. Report to board required to regularise lease.
Waiheke Boating Club Inc ID 1551	Red	Deferred	This activity was expected to be completed this year but has been deferred to the work programme for 2018/2019.
Citizens Advice Bureau - Waiheke ID 1544	Amber	Multi-year activity not progressed as expected	To discuss proposed changes to multi premises lease with legal services and Citizen Advice Bureau during quarter four of 2017/2018 and quarter one of 2018/2019.

Infrastructure and Environment Services work programme

69. The percentage of Infrastructure and Environment Services work programme activities delivered is 100 per cent. There are no activities that are Red / ‘Not delivered’ or Amber/ ‘In progress’.

70. Updates from this quarter included:

71. Pest management - community delivered projects (ID 2015): The facilitator has been working with Waiheke Collective over the last few months to progress their governance structure and create a charter. The facilitator has supported the new community network with expanding community participation including a community hui held in May 2018.They also supported the Waiheke Collective to draft its strategic action plan.

72. Two rounds of animal pest control were undertaken in April and June 2018 as part of the Awaawaroa rodent control programme. A third round of animal pest control is scheduled for August 2018 to provide the best protection over the giant kōkopu breeding season. The board have approved $15,000 towards the community-led mustelid control project.

73. Coastal Bird Survey for Local Dog Access Review (ID 2038): A report was prepared summarising the results of coastal bird surveys on Waiheke in 2016 and 2017. The results of the survey and recommendations were discussed with the Waiheke Local Board at a workshop on 7 June 2018.

74. Little Oneroa Project - Waiheke Resources Trust (ID 720): In quarter four, the following community meetings and workshops were delivered:

· septic upgrade public meeting (30 attendees)

· septic tank health workshop (16 attendees)

· weed workshop (34 attendees)

· composting workshop (21 attendees)

75. Mapping information was gathered on the existing types of septic systems used within the catchment. This project will be extended to a wider catchment in the next financial year in alignment with the Healthy Waters programme.

Deferred activities

76. As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

· Matiatia parks: Implementing a parks-related Matiatia Gateway Masterplan $50,000

· Waiheke area: Parks strategic fund $4500

· Swimming pool feasibility study: $93,000

77. Undelivered capex funded activities will be brought to the board by Community Facilities as part of their annual capex carry forward process.

Financial performance

78. Operating expenditure year to date is under budget overall, predominantly due to the implementation of the Project 17 full facilities contract and the spread of costs over the region. A full year of costings will be required to more accurately budget in this area. The board also carried forward a $151,000 of its LDI operational budget.

79. Full year revenue was $208,000. During the year the Ostend War Memorial Hall was moved to a community lease model. Revenue from that is yet to be received.

80. Capital spending of $1.23 million is $43,000 more than that was budgeted for mainly due to the bringing forward of the Picnic Bay Reserve rock revetment seawall installation, which the board funded through its LDI capex budget.

81. The complete Waiheke Local Board Financial Performance report for the 12 months ended on 30 June 2018 is detailed in Attachment C.

Key performance indicators

82. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

83. This report informs the Waiheke Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

84. The board have conveyed concern on delays in delivery on work programmes based on the large number of work items in the Red / ‘Not delivered’ or Amber/ ‘In progress’ status. The board requests timely information on likely delays, early in the year, to enable governance oversight.

Tauākī whakaaweawe Māori / Māori impact statement

85. The Matiatia planning project is progressing with Ngāti Paoa representatives. The project aims to prepare a strategic plan for Matiatia which reflects the aspirations of the Waiheke community and also respects the interests and rights of mana whenua for the future use of that land. The Cultural Values Assessment for Matiatia (prepared by Ngāti Paoa Iwi Trust for the council) is a key document in this process.

86. In line with the Waiheke Local Board Plan objective to strengthen collaboration with Māori, a number of initiatives have been identified by the board’s strategic broker following discussion with the local marae, mataawaka and community groups. Support has been provided from the local Māori responsiveness budget for these projects (further detail is included above).

87. During this financial year the Rangihoua and Tāwaipareira management subcommittee was re-established. These meetings will be scheduled once the board receive confirmation of Ngati Paoa representatives.

Ngā ritenga ā-pūtea / Financial implications

88. This report is provided to enable the Waiheke Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Waiheke Local Board receiving this report.

Ngā raru tūpono / Risks

89. Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

90. The lead financial advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Work programme snapshot	57
b ⇩	Work programme update	59
c ⇩	Waiheke Local Board Financial Performance	77
d ⇩	Waiheke Resources Trust "Love Our Wetlands" Annual Report FY18	85

Ngā kaihaina / Signatories

Author	Janine Geddes - Senior Local Board Advisor Waiheke
Authoriser	Helgard Wagener - Relationship Manager Great Barrier and Waiheke Local Boards

Chairperson	Cath Handley
Deputy Chairperson	Paul Walden
Members	Shirin Brown
	John Meeuwsen
	Bob Upchurch

	Section	Description
a)	Local board area demographics	A demographic profile of the area (originally presented in local board plans).
b)	Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local board group photo	A group photo of the local board.
d)	Local Flavour	A profile of either an outstanding resident, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to Long -term Plan and Annual Plan budgets, together with explanations about variances.