Agenda of Whau Local Board

No.	Title	Page
a ⇩	Road Safety and Speed Management Program	15
b ⇩	Local Board Auckland Transport Activity Report	25
c ⇩	Whau School Community Transport Report	37

Whau Local Board

22 August 2018

Auckland Transport Local Board Transport Capital Fund

File No.: CP2018/15012

Te take mō te pūrongo / Purpose of the report

1. To progress the allocation of the Auckland Transport Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. This report responds to the Whau Local Board’s request for a Rough Orders of Cost (ROC) for a footpath on the northern side of Golf Road from Portage Road (Number 5). A raised table, as an alternative option, has also been costed.

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) allocate $388,000 from the Auckland Transport Local Board Transport Capital Fund to build a footpath on the northern side of Golf Road.

Horopaki / Context

3. The LBTCF is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

4. There is $2,960,977 in the Whau Local Board’s LBTCF. It is recommend Boards allocate this funding and where possible projects are completed this electoral term.

Local Board Transport Capital Fund

5. The table below summarises the balance of Local Board Transport Capital Fund (LBTCF) remaining budget and has been updated to include the increased allocation from 1 July 2018.

Whau Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$5,160,346
Amount committed to date on projects approved for design and/or construction	$2,199,369
Remaining Budget left	$2,960,977

6. The table below reflects the status of projects to which LBTCF has already been committed.

Status update on current of Local Board Transport Capital Fund projects

Project

Description

Current status

Has the status changed since last month’s update?

Funds allocated

Whau Bridge

This is part of the New Lynn to Waterview shared path.

The contribution by the Whau Local Board is for a footbridge that is 3.5m wide and 76.5m long.

New Lynn to Avondale Shared Path is progressing.

Construction of the Whau Bridge is expected to begin October 2018

$2,000,000 (expended from last terms budget)

Tātaritanga me ngā tohutohu / Analysis and advice

7. The Whau Local Board requested a Rough Order of Cost (ROC) for a footpath on the northern side of Golf Road from Portage Road to Number 5. This is a distance of 390 metres. AT also investigated a raised crossing on Golf Road to provide a further viable option.

8. Footpath on Northern side of Golf Road:

· The ROC to construct a 1.8m wide concrete path is $388,000

· This includes 180 metres of retaining walls between 0.3m and 0.9m high

· It also includes a standard 30% contingency at pre investigation stage

· It does not include any relocation of underground services as these are not known at this stage however with wall heights of up to 0.9m some could reasonably be expected

· Building this footpath means that pedestrians coming down from Astley Ave will no longer have to cross Golf Road twice.

9. Raised Crossing:

· The ROC to install a raised crossing is $282,000

· This includes a hotmix raised crossing, lighting and 80m length of new footpath and 45m of low retaining walls

· The issue is pedestrians walking down the northern side from Astley Ave will have to cross Golf Rd twice (as they do now) but in a much safer position

· It also includes a standard 30% contingency at pre investigation stage

· It does not include any relocation of underground services as these are not known at this stage however with wall heights of up to 0.9m some could reasonably be expected

· This option would require further investigation and consultation prior to confirmation as a viable option.

· This option has less benefit than the footpath.

10. The 390m footpath with the Rough Estimate of Cost of $388,000 is the recommended option.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. Local board plan outcomes are one of the criteria against which potential projects are assessed and all were assessed positively against this.

12. Local boards will continue to be engaged with LBTCF projects as they progress via Auckland Transport’s Local Board Monthly Update reports.

13. Any engagement with, or impact on, local communities will be assessed on a project by project basis. Sub-regional and regional impact will also be assessed on a project by project basis.

Tauākī whakaaweawe Māori / Māori impact statement

14. One of the criteria used in the LBTCF assessment is the potential to recognize mana whenua values. Any engagement with, or impact on, Māori will be assessed on a project by project basis.

Ngā ritenga ā-pūtea / Financial implications

15. The table below summarises the balance of Local Board Transport Capital Fund (LBTCF) remaining budget and has been updated to include the increased allocation from 1 July 2018.

Whau Local Board Transport Capital Fund Financial Summary
Total Funds Available in current political term	$5,160,346
Amount committed to date on projects approved for design and/or construction	$2,199,369
Remaining Budget left	$2,960,977

16. The financial implication of the board approving recommendation a) of this report is the allocation of $388,000 the LBTCF. This leaves $2,572,977 remaining.

Ngā raru tūpono / Risks

17. Auckland Transport will put risk management strategies in place on a project by project basis.

18. There is a risk that some of the fund will be lost to the board if it is not allocated within this electoral period which finishes in October 2019.

Ngā koringa ā-muri / Next steps

19. Auckland Transport will progress the decisions made by the local board as a result of this report and provide updates via the monthly reporting process. If it becomes clear that there is a risk of underspend of the LBTCF within this electoral term, Auckland Transport will make further recommendations to the board at a future business meeting using the agreed criteria.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Option 1 - Golf Road Footpath	43
b ⇩	Option 2 - Golf Road Footpath	45

Ngā kaihaina / Signatories

Author

Felicity Merrington, Elected Member Relationship Manager

Authorisers

Jonathan Anyon, Elected Member Relationship Team Manager

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

No.	Title	Page
a ⇩	2017/2018 Local Board Annual Report	51

Whau Local Board

22 August 2018

Auckland Council’s Quarter Four and Year End Performance Report: Whau Local Board

File No.: CP2018/15293

Te take mō te pūrongo / Purpose of the report

1. To provide the Whau Local Board with an integrated report for quarter four, 1 April to 30 June, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for the Whau Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. 67 per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. 32 activities were undelivered, cancelled, put on hold or deferred and ten multi-year projects/activities have not progressed as expected during 2017/2018.

4. Key highlights for quarter four include:

· CS: ACE: Arts & Culture: Te Toi Uku, the Portage Ceramics Trust

o Attracted 543 visitors including five tours including a tour for 76 students from New Lynn School.

o Ronnie Pace started as the new Director of the museum in April.

· Community Facilities: Operations – Maintenance contracts.

o April brought another major storm event with contractors struggling with scale of damage across open space portfolios. Due to volume of damage across the region, contractors prioritised tree works according to urgent health and safety risks with non-urgent work possibly taking up to three months to clear.

· I&ES: Environmental Services: Home Energy Advice in Whau.

o In quarter four, 223 households (840 residents) were engaged and given personalised advice about how to reduce their home energy use.

· CS: Libraries & Information:

o Preschool programming.
The Whau Libraries' pre-school programme continue to gain in popularity and Yearend figures show that 442 sessions were delivered with 17,933 participants at the three libraries.

o Celebrating Te Ao Māori and strengthening responsiveness to Māori.
Whakatapu i te reo Māori is a key focus area for all of Auckland's Libraries and currently in the Whau Libraries this is aimed at building capacity in staff to use te reo in programmes and communication. Blockhouse Bay has excelled in this area this quarter and have been acknowledged in the wider organisation for effectively challenging their learning.

5. Key activity achievements from the 2017/2018 work programme include:

· Investigations for the Te Whau Pathway section between Rizal Reserve, Sandy Lane and Ken Maunder reserve, and resource consent preparation,

· Installation and operation of the Eco-Matters Bike Hub at Olympic Park,

· Construction of the Holly Street to Heron Park path,

· Craigavon Park development including a full playground renewal,

· Industrial Pollution Prevention programme visited 73 sites on Rosebank Peninsula

· The Whau Community Arts Broker supported numerous local art projects including

o performances by Te Riri O Te O Dance Group in Blockhouse Bay and jazz musicians Ruckus in Avondale,

o cinematographer Mairi Gunn working with three local women from Avondale to create 360º films about their lives,

o two experiential walks created by Hoopla,

o delivery of the 'Big Bad Tiny' project with The Open Fort and Whau River Catchment Trust.

6. Key activities not delivered / not progressed as expected include:

· CS: ACE: Community Empowerment: Increase Diverse Participation: Maori, Pacific and Ethnic Voices
Limited staff capacity impacted on the ability to deliver a draft Ethnic Plan. Staff contracted Locis Ltd to undertake community consultation and engagement and draft a plan drawing on the findings - this was communicated to the local board chairperson by the senior local board advisor. Staff organised for the local board to hear about and provide feedback on the themes and action areas identified through the community engagement to help shape recommendations in the plan.
Engagement with local ethnic communities was completed. Key themes emerging from the engagement were presented to the local board for feedback for potential actions to include in the Ethnic Plan to be supported in the next financial year.

· CF: Investigation and Design: Archibald Park - develop playground - concept & design

This project is carried forward from the 2016/2017 work programme.
Current status: Specialist reports and design from civil engineers required regarding stormwater management and foundation design to inform suitability of structures in play area. Next steps: Public consultation via Shape Auckland and meeting with Kelston community groups Completed mid-June. Seeking approval from local board to allocate additional budget for design and consent or defer to next financial year. Civil design will enable cost estimates to be finalised and resource consent to be obtained.

· CF: Investigation and Design: Install drinking fountains

Project to be carried forward into the new financial year for full delivery.

Current status: Site investigation, connections and drainage completed by Investigation and Design team in conjunction with incumbent contractor. Next steps: Cost estimate awaited from contractor.

· CF Investigation and Design - Te Whau Pathway Stage 2A - Ken Maunder to Rizal Reserve - develop path connector

Develop the Te Whau Pathway connector pathway from Ken Maunder to Rizal Reserve. This project is a continuation of the 2017/2018 programme (previous SP18 ID 2248).

Project to be carried forward into the new financial year for full delivery.
Current status: Concern of high costs of bridge connection and constructability around power lines has necessitated an alternative route to be considered. The route under investigation will continue north up Rizal reserve and connect with both Sandy Lane and Rata Street bridge. Potentially easier to build and less cost. External consultants have been engaged to undertake a feasibility report to consider all factors of cost, planning, cycling and walking connectivity, bricks to build and land ownership. Report will be complete by early August. Next steps: Review feasibility report and confirm alignment.

· CF: Project Delivery: Holly St to Heron Park - install walkway

Physical works started March 2018. Project to be carried forward into the new financial year for full delivery.
Current status: Physical works underway. delay due to contractor resourcing which has delayed the completion date. Physical works now planned to complete early September 2018.

7. The 2017/2018 financial performance report is attached. Key points to note:

· $4.4 million in capital expenditure and $12.3 million net operating expenditure has been invested in the Whau local board area for the financial year ended 30 June 2018.

· Net cost of service for the twelve months ended 30 June 2018 is $2.4 million (24.3%) over budget. The main cause of the variance is due to the remapping of the assets during the year to the correct local board.

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

8. The Whau Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events, approved on 27 June 2018 Resolution number WH/2018/1

· Parks, Sport and Recreation, approved on 27 June 2018 Resolution number WH/2018/2

· Libraries and Information, approved on 27 June 2018 Resolution number WH/2018/3

· Community Facilities: Build Maintain Renew and Community Leases, approved on 25 July 2018 - Resolution number WH/2018/4

· Infrastructure and Environmental Services, approved on 27 June 2018
Resolution number WH/2018/5

· Local Economic Development, approved on 27 June 2018 Resolution number WH/2018/6

· Plans and Places’ work programme will be considered to the board’s August meeting.

Tātaritanga me ngā tohutohu / Analysis and advice

Key highlights for quarter four

9. The key achievements to report from the quarter four period include:

· CS: ACE: Arts & Culture: Te Toi Uku - ABS Portage Ceramics Trust Operational Support Grant

o In Q4 the Portage Ceramics Trust (Te Toi Uku) attracted 543 visitors. Five tours were delivered during this period, including a tour for 76 students from New Lynn School. Other highlights during period included the launch of a new project ‘Your Ceramic, Your Story, Your Museum’ which invites public to display their ceramics at the museum and share the history of the item on social media. Ronnie Pace started in the role of Director at the musuem in April.

o In Q4 planning commenced for this year's Crown Lynn Collector's Market which will be held on the kiln site in August. The event will include a Q&A booth hosted by Eve Williams of the New Zealand Pottery website, as well as entertainment and refreshments. Ronnie Pace started as the new Director of the museum in April.

· Community Facilities: Operations – Maintenance contracts.

o After many complaints from residents regarding antisocial behaviour at the Blockhouse Bay Beach Reserve, static guard have been temporarily stationed onsite with a process in place to remediate ongoing issues.

· I&ES: Environmental Services: Home Energy Advice in Whau.

o In quarter four, 223 households (840 residents) were engaged and given personalised advice about how to reduce their home energy use. The initial engagement resulted in data collected on energy use for heating, lighting, hot water and appliances amounting to an estimated total expenditure of $418,672 per year and annual carbon emissions of 222,153 kg. Follow-up phone calls were made to residents in June 2018 to ascertain behaviour change, improvements in housing quality, and estimated financial and carbon emissions savings. These will be summarised in a report to be presented at a local board workshop in quarter one 2018/2019.

· CS: Libraries & Information:

o Preschool programming.
The Whau Libraries' pre-school programme continue to gain in popularity and this quarter Avondale Library has added a second Wriggle and Rhyme session to meet demand. Yearend figures show that 442 sessions were delivered with 17,933 participants at the three libraries.

o Celebrating Te Ao Māori and strengthening responsiveness to Māori.
Whau Libraries took Matariki storytimes to six ECEs in June. Whakatapu i te reo Māori is a key focus area for all of Auckland's Libraries and currently in the Whau Libraries this is aimed at building capacity in staff to use te reo in programmes and communication. Blockhouse Bay has excelled in this area this quarter and have been acknowledged in the wider organisation for effectively challenging their learning. All of the libraries have prepared activities to celebrate Matariki in July

o Celebrating cultural diversity and local communities.
Samoan Language week with outreach and storytime events in May. Numbers attending Avondale's bi-lingual English-Mandarin weekly storytime are building, now with 20 at each weekly session. Avondale also had an Eid storytime while Blockhouse Bay and New Lynn both hosted Te Riri O Te O, a Cook Island Maori cultural group for a performance and workshop at each of the libraries for both adults and children. The show attracted over 160 people from many ethnic communities. Avondale Library hosted a talk by Asian Network on allergy for the Chinese community which 52 people attended

Overall performance against the Whau Local Board 2017/18 work programme

10. The snapshot (attachment A), shows overall performance against the Whau Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (attachment B).

11. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

12. 67 per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. 32 activities were undelivered, cancelled, put on hold or deferred.

Table 1: End of year Local Board Work Programmes Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On Hold, Deferred	Cancelled*	Not delivered	Activity Status (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	0	0	1	0	30	0	97%
PSR	2	0	0	1	4	2	67%
Libraries	0	0	0	0	10	0	100%
CF	23	3	0	7	12	12	42%
Leases	1	0	0	2	2	0	40%
I&ES	0	0	2	0	13	0	87%
ATEED	0	0	0	0	1	1	100%
TOTAL	26	3	3	10	72	15	67%

*Note: During the delivery of the work programmes some activities have been combined together for efficiency of delivery. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly update (Attachment B). The remaining of the combined activities are identified as cancelled with an amber RAG status to differentiate from other cancelled activities and are not included in the overall delivery performance figures or the snapshot (Attachment A).

Key activity achievements from the 2017/2018 work programme

13. The key achievements in the delivery of the local board work programmes for 2017/2018 include:

· Investigations and design work for the Te Whau Pathway section between Rizal Reserve, Sandy Lane and Ken Maunder reserve, and resource consent preparation for overall design,

· Installation and operation of the Eco-Matters Bike Hub at Olympic Park which has had over 1500 visitors, received 754 hours of volunteer support and assisted with the maintenance and repair of 594 bikes,

· Final design and significant progress on the construction of the Holly Street to Heron Park path,

· Craigavon Park development including a full playground renewal, artworks, walking network, fencing and furniture,

· Industrial Pollution Prevention programme visited 73 sites on Rosebank Peninsula and provided recommendations to support businesses to be more aware on how to decrease their impact on Waterways.

· The Whau Community Arts Broker supported numerous local art projects including:

o a three-day capacity building workshop with 16 emerging Pacifica performers by Creative Souls Project and Polynesian Pages.

o performances by Te Riri O Te O Dance Group in Blockhouse Bay and jazz musicians Ruckus in Avondale.

o cinematographer Mairi Gunn working with three local women from Avondale to create 360º films about their lives. The films were premiered at the Whau Arts Festival and will be screened in the local board area over the coming months.

o two experiential walks created by Hoopla.

o two creative drop-in sessions with the Avondale Creative Circle.

o delivery of the 'Big Bad Tiny' project with The Open Fort and Whau River Catchment Trust highlighting the impact of tiny waste in the local environment.

Overview of work programme achievement by department

Arts, Community and Events work programme

14. The percentage of Arts, Community and Events work programme activities delivered is 97%. There is one activity that is Red / ‘Not delivered’. Activities that were not completed or progressed as expected (Red and Amber Rag status) are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

ACE

Increase Diverse Participation: Maori, Pacific and Ethnic Voices

Red

Not completed

Explanation: Deliver a work programme to increase social inclusion, connection and participation in decision-making by our ethnically diverse communities: -strengthen the Pacific Voice network in the Whau to influence and inform decision making -create and support opportunities to engage and build relationships with Maori and Pacific People (e.g. Kelston Deaf Centre marae development)

Mitigation: Limited staff capacity impacted on the ability to deliver a draft Ethnic Plan. Staff contracted Locis Ltd to undertake community consultation and engagement and draft a plan drawing on the findings - this was communicated to the local board chairperson by the senior local board advisor. Staff organised for the local board to hear about and provide feedback on the themes and action areas identified through the community engagement to help shape recommendations in the plan.

Engagement with local ethnic communities was completed. Key themes emerging from the engagement were presented to the local board for feedback for potential actions to include in the Ethnic Plan to be supported in the next financial year

Parks, Sport and Recreation work programme

15. The percentage Parks, Sport and Recreation work programme activities delivered is 67%. There are two activities that are Red / ‘Not delivered’ and one activity that is Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed of progressed as expected (Red and Amber Rag status) are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
CS: PSR: Active Recreation Avondale College Courts - Facility Partnership	Red	Deferred	Provide a facility partnership grant to Avondale College for resurfacing and floodlighting of the netball and tennis courts ($320,000). College is still seeking funds for resource consent requirements imposed by council. -
CS: PSR: Active Recreation Whau area: Delivering recreation programmes	Red	Deferred	Provide a grant to Sport Waitakere for delivery of sport and recreation participation initiatives that are designed to get more residents active in the Whau area · Substantive nine-month report received and approved, but not workshopped with local board. · Remaining Q4 delivery has continued - final report now due. Internal discussions to align the FY18/19 work programme with successful model in Waitakere Ranges Local Board, and with council's Out & About parks activation programme, in order to generate improved return on investment.
CS: PSR: Park Services Whau local parks: Creating a Māori identity	Amber	In progress	Identifying opportunities for park and facility naming/renaming and engaging with Mana Whenua to develop Māori names and enhance Auckland’s Māori identity and Māori heritage. Four workshops were held over the course of 2017/18 and a naming database developed. Mana whenua have provided direction on a potential list of parks that can be dual named as part of Tranche 1 list. A decision report in August with the local board will enable the naming part of the project to progress.

Libraries and Information work programme

16. The percentage of Libraries and Information work programme activities delivered is 100 per cent.

Community Facilities: Build Maintain Renew work programme

17. The percentage of Community Facilities: Build Maintain Renew work programme activities delivered is 42 per cent. There are 26 activities that are Red / ‘Not delivered’ and seven activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed of progressed as expected (Red and Amber Rag status) are discussed below.

Activity name Community Facilities	RAG status	Activity status	Explanation and mitigation
Investigation & Design: Blockhouse Bay Community Centre - renew car park	Red	Deferred	Reseal car park surface and maximise parking There have been delays due to long discussions on the new car park layout and the incorrectly located firemain. These have been resolved in April 2018 and physical works can now proceed. The weather may be the next limiting factor. Current status: Finalisation of documents for contractor procurement. Next steps: Start discussions with Watercare for the new water connection. Community Centre has indicated preference for works to be carried out in January 2019
Kelston Community House - refurbish children`s room	Red	Deferred	Reline walls, insulate, provide heating, and replace window glazing in the children's room Project to be carried forward into the new financial year for full delivery. Current status: Physical works retendered due to unfavourable pricing previously received. Next steps: Finalising contract for physical works
Avondale Library - renew furniture, fittings and equipment	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: The orders for the replacement furniture items have been placed. Next steps: The new furniture items will be delivered in JuneJuly 2018
Blockhouse Bay Recreation Reserve 1 - develop new sand field plus hybrid	Red	Cancelled	Strategic assessment determined no need for upgrade.
Dickey Reserve - renew park walkways and paths	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: Physical works to commence in June 2018. Next steps: Physical works completion expected mid-July 2018.
Renew park fences in Taunton Terrace and Tony Segedin Esplanade Reserve.	Red	Cancelled	Fence not in need of renewal.
Whau - renew park furniture 2017-18 - Akatea Park, Avondale West Reserve, Craigavon Park, Craigavon Park, Delta Triangle, Fonteyn Reserve, Green Bay Beach, Manawa Wetland Reserve, Patts Reserve, Riversdale Reserve, Rua Reserve, Taunton Terrace, Blockhouse Bay Beach Reserve, and Temuka Gardens	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: Physical works to commence in June 2018 with view of completion in August 2018. Next steps: Physical work completion and project closure
Whau - Renew park lighting in Godley Green and Golf Road Domain	Red	Cancelled	Sites reassessed and identified in good condition, for this reason no work is needed.
Renew park signage in Avondale West Reserve, Bob Hill Reserve, Copley Park, Craigavon Park, Dallas Reserve, Delta Triangle, Golf Road Domain, Golf Road Domain, Green Bay Beach, Green Bay Domain, Hinau Reserve, Manawa Wetland Reserve, Mason Park, Miranda Reserve, Northall Park, Patts Reserve, Riversdale Reserve, Rua Reserve, and Taunton Terrace	Red	Deferred	Change to content of project 1843 - renew park signage 217-2018 will be completed this financial year. It will include signs in Craigavon Park, Golf Road Domain, Green Bay Beach, Manawa Wetland Reserve, Mason Park, Riverside Reserve and Taunton Terrace Reserve. These are all of the signs that do not have park names on them. This will only need a budget of $12,. The original budget was $33,5. I have reforecast this in sentient already.A new signage project will be created for - renew park signage 2018-2019 using the budget that is not spent from project 1843. This will include signs in Bob Hill Reserve, Copley Park, Delta Triangle, Golf Road Domain, Green Bay Domain, Hinau Reserve, Manawa Wetland Reserve, Mason Park, Northall Park, and Rua Reserve. These are all of the signs that are waiting for decisions on the new Maori names for these parks. I have included Northall Park as this previously had a standalone project. Current status: Procurement underway for manufacture and installation of signs according to revised list. Next steps: Physical installation expected in quarter one 2018/2019.
Whau - revitalise town centre	Red	Deferred	Project to be carried forward into new FY for full delivery. Scope of works not yet defined. Current status: Local board staff are working with the local board to resolve the scope of works. Next steps: Once a scope has been formed, meet with local board staffs to progress it forward
Blockhouse Bay Community Centre - refurbish entranceway	Red	Deferred	Project to be carried forward into new FY for full delivery. Current status: Tender for physical works underway. Next steps: Pricing review and potential budget shortfall to be addressed. Establishing timing of works for physical works on site.
Barron Green - Installation of power supply to light the tree by the Green Bay Community House on Barron Green.	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: Procurement of physical works contractor underway. Contract finalized. Next steps: Physical works programmed to commence AUGUST 2018
New Lynn Community Centre - install mesh screen in recreation hall	Red	Deferred	Project to be carried into new F/Y for full delivery. Current status: Procurement of physical works contractor underway. Contract finalized. Next steps: Physical works programmed to commence end of June 2018.
New Lynn Transit Laneway - design options	Red	Deferred	Project to be carried into new F/Y for full delivery. Current status: Feedback from local board workshop being incorporated into revised concept. Detailed survey and services investigation completed 1 May to inform ground plane constraints for artist to complete ground plane preliminary design. The landscape architect will update vertical and lighting design improvements once ground plane design completed. Artist presentation to local board of preliminary design date yet to be confirmed by Council Arts team. Next steps: Presentation of preliminary ground plane art redesign expected August
Install drinking fountains in the local open space and urban centres.	Red	Deferred	Project to be carried into new F/Y for full delivery. Current status: Site investigation, connections and drainage completed by Investigation and Design team in conjunction with incumbent contractor. Next steps: Cost estimate awaited from contractor.
Whau - minor asset quick response fund	Red	Deferred	Project to be carried into new F/Y for full delivery. Current status: Local board advisors have requested this fund be allocated to new way finding and interpretative signage on parks and reserves with minimal or no signage. Site investigation and cost estimates for design and install has been completed to install 30 new signs on 13 parks. Business case completed and approved. Next steps: Hand over to Project Delivery Team May 2018
Avondale Racecourse - renew underground toilet block - failed asset which has been closed for health and safety reasons. Currently there are portable facilities on site. This project has been fast tracked as critical works.	Red	Deferred	Project to be carried into new F/Y for full delivery. Current status: Structural engineering report received from consultants. Next steps: Consult with other stakeholders and complete business case
Te Whau Pathway Stage 2A - Develop the Te Whau Pathway connector pathway from Ken Maunder to Rizal Reserve. This project is a continuation of the 2017/2018 programme (previous SP18 ID 2248).	Red	Deferred	Project to be carried into new F/Y for full delivery. Current status: Concern of high costs of bridge connection and constructability around power lines has necessitated an alternative route to be considered. The route under investigation will continue north up Rizal reserve and connect with both Sandy Lane and Rata Street bridge. Potentially easier to build and less cost. External consultants have been engaged to undertake a feasibility report to consider all factors of cost, planning, cycling and walking connectivity, bricks to build and land ownership. Report will be complete by early August.Next steps: Review feasibility report and confirm alignment.
Project Delivery Tony Segedin Esplanade Reserve - renew footpath Tony Segedin Esplanade Reserve path renewal. This project is carried-over from the 2016/2017 programme (previous ID 3285)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Current status: Started physical works Next steps: Practical completion by end July 2018
Avondale Library - replace asphalt, renew car park and replace HVAC - stage 2 - This project is carried forward from the 2016/2017 work programme, previous ID 408	Red	Deferred	Project to be carried into new F/Y for full delivery. Current status: The security closed-circuit television cabinet has been replaced and cameras have been installed inside the building. The installation of cameras to the exterior of the building has been delayed due to the discovery of asbestos sheeting material and the supply of the incorrect model of camera. These issues have now been resolved and the remaining cameras are scheduled to be installed in June 2018.Next steps: Complete the installation of the exterior cameras and test the closed-circuit television equipment
Holly St to Heron Park - install walkway Design and consent boardwalk connecting Holly Street to Heron Park through the Motu Manawa Marine Reserve. The proposed formation consists of a concrete path constructed within esplanade reserve and timber boardwalk constructed in the Coastal Marine Area (CMA). This project is carried forward from the 2016/2017 work programme, previous ID 4321	Red	Deferred	Project to be carried into new F/Y for full delivery. Current status: Physical works underway. Next steps: There has been a delay due to contractor resourcing which has delayed the completion date. Physical works now planned to complete early September 2018.
Whau - renew furniture FY17 This project is carried forward from the 2016/2017 work programme, previous ID 3290	Red	Deferred	Project to be carried into new F/Y for full delivery. Current status: Physical works to commence in June 2018 with view of completion in August 2018. Next steps: Physical work completion and project closure.
Eastdale Reserve - Upgrade Groundsman Shed and Clubrooms - Stripping of existing iron roof. Install four (4) garage roofs and storage shed roof. Health and safety issue - the shed roof is leaking to such an extent that it is a struggle to store any products inside. Currently have an upturned canopy from an old ute that catches the water to stop the floor flooding over. This project is a carry-over, previous SP ID 4348.	Red	Deferred	Project to be carried into new F/Y for full delivery. Current status: Tender negotiations underway. Physical works contract to be awarded by June 2018. Next steps: Programming of works with estimated completion of quarter one financial year 2018/2019.
Te Whau Pathway - Archibald Park - renew pontoon and boat ramp This project is a continuation of the 2017/2018 programme (previous SP18 ID 2248	Red	Deferred	Project to be carried into new F/Y for full delivery. Current status: The contractor has completed driving steel piles for concrete floating pontoon. Abutment pile work completed. Formwork and steel work completed for abutment ramp. Footing preparation work for plinth ongoing.Next steps: Pour concrete abutment ramp and footing for plinth. Construct and pour precast slab for footing.
Te Whau Pathway Stage 1B - Queen Mary Reserve - renew path and develop path connector This project is a continuation of the 2017/2018 programme (previous SP18 ID 2248).	Red	On Hold	Current status: This project is kept on hold due to consenting issue after project control group meeting decision
Te Whau Pathway Stage 1B - Rizal Reserve - renew path and develop path connector This project is a continuation of the 2017/2018 programme (previous SP18 ID 2248).	Red	Deferred	Current status: The external consultant is still exploring design options to tackle with existing sanitary sewer pressure rising main line along the proposed pathway at Rizal Reserve. Further correspondence with contractor ongoing to find a solution;

Avondale Community Centre - construct new community centre	Amber		Explanation: Demolish old and construct a new community centre in Avondale Mitigation: A multi-year project, progress slower than anticipated. Current status: Funding for the provision and potential optimisation of community facilities for Avondale has been confirmed through the Long Term Plan process. Next steps: Internal value management workshop 22 July 2018.
Whau - renew car parks 201718 and 2018-19 - Golf Road Domain and Wingate Reserve. Investigate and design FY18 and physical works FY19. Details to be provided by the end of the calendar year	Amber	In progress	The future of Avondale Racecourse and Wingate Reserve is uncertain. Investment in the Wingate Reserve car park is not recommended at this time. It is a gravel surface and is in reasonably good condition. The Wingate Reserve car park renewal has been substituted for Blockhouse bay Recreational Reserve. This car park is in worse condition and was due for renewal in the following years. A multi-year project, progress slower than anticipated. Current status: Engaging an engineering consultant to complete tests on the basecourse and surface of the car park. Next steps: Complete tests and detailed design.
Whau - renew park walkways and paths 201718 and 2018-19 - Blockhouse Bay Recreation Res, Rizal Reserve, Taramea Reserve, Waitati Reserve. Investigate & design year one; physical works year two	Amber	In progress	Waitati Reserve will be removed from this project as it has already been completed. Rizal Reserve will be removed from this project as it is already part of the Te Whau Pathway project. Taramea Reserve will be completed in conjunction with the Taramea Reserve playground renewal. The Tony Segedin Esplanade Reserve footpath has been substituted into this project. The operational maintenance team have reported trip hazards from tree roots lifting the concrete slabs on this footpath. A multi-year project.Current status: Investigation has been undertaken for work to be done on footpaths at Blockhouse Bay Recreational Reserve and Tony Segedin Esplanade Reserve.Next steps: Gain approvals from the closed landfill team and the arboriculture advisors.
Archibald Park - develop playground - concept & design This project is carried forward from the 2016/2017 work programme, previous ID 4426	Amber	In progress	Seeking LB additional budget for design and consent or defer to next financial year. Current status: Specialist reports and design from civil engineers required regarding stormwater management and foundation design to inform suitability of structures in play area. Next steps: Public consultation to be completed via Shape Auckland and meeting with Kelston community groups. To be completed mid-June. Seeking approval from local board to allocate additional budget for design and consent or defer to next financial year. Civil design will enable cost estimates to be finalised and resource consent to be obtained.
Memorial Square improvements and renewals to ensure the faclity is fit for purpose. Total budget $55,000 ($20k LDI: Capex, $35k ABS: Capex	Amber	In progress	Multi-year project progressing slower than anticipated. Current status: Feedback from local board workshop being incorporated into revised concept. Next steps: Presentation of next concept for Memorial Square and surrounding areas to be presented to local board workshop in June
CF: Project Delivery Crown Lynn Park development - This project is carried-over from the 2016/2017 programme (previous ID 677).	Amber	In progress	Multi-year project – progress slower than anticipated. Current status: A quantity surveyor has been engaged to undertake a revised cost estimate for the park development to ensure the budget is fit for purpose. Next steps: Work with the Development Programme Office to finalise the land swap to confirm the park boundary and ensure that the road layout plans have been received from the Crown Lynn developer enabling the park to match the flow of the new surrounding streets.
Te Whau Pathway Resource consent for the entire pathway and others. Carried-over from the 2016/2017 programme (previous ID 3432).	Amber	In progress	Multi-year project progressing slower than anticipated. Current status: Main route application. An external consultant is progressing with technical reports to inform assessment of environmental effects. Construction methodology report is being finalised to inform the entire 6.5km in coastal marine area. Sketch visualisations are underway for consultation purposes for the Koromiko Place residents. Expect lodgement in September 2018. Rizal Reserve to Ken Maunder Park application: The consent is on hold pending the outcome of the feasibility report being prepared by an external consultant to confirm what alignment to proceed with. This consent is still expected to be non-notified. Next steps: Continue consultation in conjunction with Whau Coastal Walkway and Environmental Trust to enable lodgement September

Community Leases work programme

18. The percentage of Community Leases work programme activities delivered is 40 per cent. There is one activity that is Red / ‘Not delivered’ and two activities that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed of progressed as expected (Red and Amber Rag status) are discussed below.

Activity name Community Leases	RAG status	Activity status	Explanation and mitigation
NZ Plunket Society Inc – New Lynn New lease for part of New Lynn Community Centre, 45-47 Totara Avenue, New Lynn	Red	Deferred	Refurbishment works of the upstairs space to be leased to Plunket are required before the lease can be progressed. This item has been deferred to the 2018/2019 work programme. This activity/project was expected to be completed this year but has been deferred as refurbishment works of the upstairs space of the New Lynn Community Centre to be leased to Plunket are required before the lease can be progressed.
Citizens Advice Bureau Auckland City - Avondale Renewal of lease for part of 99 Rosebank Road, Avondale	Amber	In progress	Part of a multiyear activity/project that was expected to continue into next year which has not progressed as expected for 2017/2018. Council staff are working with Auckland Council legal advisors to review the changes requested by Citizens Advice Bureau to the deed of lease. The renewal of lease due is deferred to the 2018/2019 work programme as the initial deed of lease must be executed first.
Citizens Advice Bureau Waitakere - New Lynn Renewal of lease for part of New Lynn Library, 3 Memorial Drive, New Lynn	Amber	In Progress	Part of a multiyear activity/project that was expected to continue into next year which has not progressed as expected for 2017/2018. Council staff are working with Auckland Council legal advisors to review the changes requested by Citizens Advice Bureau to the deed of lease. The renewal of lease due is deferred to the 2018/2019 work programme as the initial deed of lease must be executed first.

Infrastructure and Environment Services work programme

19. The percentage of Infrastructure and Environment Services work programme activities delivered is 87 per cent. There are two activities that are Red / ‘Not delivered’ and none that are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). Activities that were not completed of progressed as expected (Red and Amber Rag status) are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

I&ES: Environmental Services

Bus subsidies for participation in education for sustainability - Whau

To provide bus subsidies for the 26 schools within the Whau Local Board area to attend education for sustainability programmes at Arataki, and other experience centres.

Red

Not completed

Despite the offer being promoted to all schools regardless of decile rating, this was only taken up by six schools across the 2017/2018 financial year spending $1,300. The budget allocation has been underspent by $800

In quarter four New Windsor School visited Arataki and Kelston Primary visited Ambury Farm Park. Green Bay School will be visiting Arataki in the next quarter

Healthy Rentals - Whau

To improve the quality of rental housing and improve household energy efficiency. The programme is targeted at private rental properties with low housing quality, low income tenants, or tenants who have health conditions related to cold, damp housing. This project assists landlords to meet their obligations under the recent changes to the Residential Tenancies Act and offers subsidies towards the costs of clean heating and interventions to control dampness. The project: 1. Provides landlords with free independent, technical assessment of their rental property 2. Offers subsidies to landlords to make improvements that increase the energy efficiency 3. Educates tenants on how they can improve the health of their home and save money on their power bills through behavior changes which they can take with them to future rental properties.

Red

Not completed

The portion of project budget set aside for landlord subsidies has been underspent due to lack of uptake by landlords, and only 78 per cent of the total budget allocated was spent.

A carry forward of $7,000 has been approved by the board.

In quarter four, 21 homes received a home assessment, tenant advice and were provided with a selection of tools depending on needs of the home e.g. temperature and humidity measuring devices, LED bulbs, hot water cylinder insulation wrap, thermostat controller, shower timer, flow restrictor or draught stopper. Of these, nine homes were referred through the Kainga Ora Healthy Homes Initiative with the local board funding only the energy efficiency measures, and 12 home visits were fully funded by the board. Support has also been provided to the Habitat curtain bank to ensure that they could make and install curtains in all home needing curtains in the project. To date, 32 homes have benefited from the project. An evaluation and report on the outcomes of the project will be delivered to the board in October 2018.

Local Economic Development work programme

20. The percentage of Local Economic Development work programme activities delivered is 100 per cent. There are no activities that are Red / ‘Not delivered’, nor Amber/ ‘In progress’ (multi-year projects that have no progressed as expected).

Deferred activities

21. As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

Town centre revitalisation $55,000

Youth connections $ 3,000

Healthy Rentals $ 7,000

22. Undelivered Capex funded activities will be brought to the board by Community Facilities as part of their annual Capex carry forward process.

Financial performance

23. $4.4 million in capital expenditure and $12.3 million net operating expenditure has been invested in the Whau local board area for the financial year ended 30 June 2018.

24. Net cost of service for the twelve months ended 30 June 2018 is $2.4 million (24.3%) over budget and is explained in the following pages. The main cause of the variance is due to the remapping of the assets during the year to the correct local board, in the Local parks sport and recreation activity, rather than regional to align to the new Full facilities contracts, causing more costs to come in at a local board level.

25. Most of the capital spend is in the Park, Sport and recreation assets of $4.3 million. Overall capital expenditure is $1.1 million above budget.

Key performance indicators

26. Performance measures results from the 10 Year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

27. This report informs the Whau Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

Tauākī whakaaweawe Māori / Māori impact statement

28. The Whau Local Board has been enabling projects that positively impacts its Maori community:

· Community Places - Funding Agreement- Green Bay Community House delivered Te Reo Maori classes in mid-February. Local teachers and early childhood workers, members of the public, playgroup parents, and neighbours were enrolled. Looking to extend.

· CS: ACE: Community Empowerment - Local Māori Responsiveness Action Plan (WH) - Work with mana whenua and mataawaka to create a local responsiveness action plan which includes the following: • key aspirations and priorities for Māori in the area • opportunities to work together • a plan for building strong relationships and sharing information with Māori

· CS: ACE: Community Empowerment - Youth Connections - Youth Connections will support Te Kura Kaupapa Maori o Hoani Waititi Marae to provide extensive support for their tauira (students) to each undergo a vocational, cultural and skills based approach to their education; helping their rangatahi make better choices and connections to future employment opportunities. This programme will start Q4.

· CS: ACE: Community Places - Funding Agreement- Kelston Community Hub - The last three months, the Kelston Community Hub team have been in discussions with our local Kaumatua and Kuia (Maori elders) of the local community. A space for Maori elders, where they can share and support each is needed, not just in Kelston but in the Whau Area. A Taumata of the Whau has been formed, this is an invitation to all Maori elders in the Whau to come, share stories, tikanga, be visible and share their aspirations for the community from a Maori view. The group is still in development; exploring what the support group should look like, and how support can be provided to the Whau community.

· CS: PSR: Park Services - Whau local parks: Creating a Māori identity - Identifying opportunities for park and facility naming/renaming and engaging with Mana Whenua to develop Māori names and enhance Auckland’s Māori identity and Māori heritage.

· Q1I&ES: Environmental Services - EcoMatters Environment Centre and Sustainability Hub – many topics delivered through workshop were beneficial to local Maori and also shared the culture eg, growing vegetables, food preserving, eliminating food waste, mahi paaro (flax bowls), reusable bag making, and hua parakore (principles of Māori gardening).

· CS: Libraries & Information - celebrating Te Ao Māori and strengthening responsiveness to Māori - Celebrating te ao Māori with events and programmes including regionally coordinated and promoted programmes: Te Tiriti o Waitangi, Matariki and Māori Language Week. Engaging with Iwi and Māori organisations. Increasing the use and visibility of te reo Māori. (Funded within ABS Opex budget activity: "Library hours of service - Whau").

Ngā ritenga ā-pūtea / Financial implications

29. This report is provided to enable the Whau Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Whau Local Board receiving this report.

Ngā raru tūpono / Risks

30. Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

31. The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇨	Whau Local Board Work Programme Snapshot 2017/2018 Q4 (Under Separate Cover)
b ⇨	Whau Local Board Work Programme 2017/2018 Q4 Report (Under Separate Cover)
c ⇨	Whau Local Board Financial Performance - as at June 2018 (Under Separate Cover)

Ngā kaihaina / Signatories

Authors

Mark Allen - Senior Local Board Advisor

Antonina Georgetti - Local Board Advisor

Authoriser

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Whau Local Board

22 August 2018

Māori naming of parks and facilities in the Whau Local Board area

File No.: CP2018/12905

Te take mō te pūrongo / Purpose of the report

1. To agree the initial scope, priorities and work programme for Te Kete Rukuruku, a Māori naming and storytelling programme for the Whau Local Board.

Whakarāpopototanga matua / Executive summary

2. Te Kete Rukuruku is a programme involving the collection and telling of the unique stories of Tāmaki Makaurau. A subset of this programme is the Māori naming of parks and facilities which involves the reclamation or identification of new Māori names and narratives across Tāmaki Makaurau.

3. Te Kete Rukuruku is a programme that responds to strong feedback from mana whenua about the current naming practices across Council which are somewhat unpredictable and appear to place low priority and visibility on Māori naming and narratives.

4. The programme also responds to the Auckland Council Māori Language Policy adopted in 2016. Please see attachment A.

5. Te Kete Rukuruku is a partnership between the Auckland Council and the 19-mana whenua of Tāmaki Makaurau. Mana whenua have been actively working on the programme over 2017/18 and fine tuning the scope including a review of the current state of Māori naming and the methodology for identifying new names and narratives.

6. All local boards were invited to join this programme in 2017. The Whau Local Board was one of nine local boards who chose to join the programme. Two more boards have joined the programme in 2018/2019. The first phase of the programme is focussed on libraries and community parks. This report is specifically seeking direction on the number of local parks to be included within this first phase.

7. Whau Local Board has held four workshops over 2017/18 where the scope of the programme has been discussed and the research showing known history of existing park names has been considered. Of the 76 community parks in Whau it is recommended mana whenua are invited to identify a suitable Māori name for the list of community parks identified in attachment B.

8. It is expected that a follow up report, to confirm the gifted names and narratives will be delivered to the local board, in partnership with mana whenua, in early-2019. Prior to adoption of any of the gifted names, a focussed communications approach will be developed to inform the local community of the project and raise awareness and understanding of the rich Māori history and values in the local board area.

Ngā tūtohunga / Recommendation/s

That the Whau Local Board:

a) endorse the Auckland Council Māori Language Policy 2016 (attachment A).

b) endorse the Te Kete Rukuruku programme, including the Māori naming of parks and facilities, noting that it supports the visibility of te reo Māori and seeks to capture and tell the unique Māori stories of Whau and Tāmaki Makaurau.

c) invite mana whenua to provide a Māori name and narrative for the list of parks detailed in attachment B.

d) note it is expected that the gifted names and narratives will be adopted by the local board for use as dual names to enrich the stories of parks and support the Māori language to be visible, heard, spoken and learnt.

Horopaki / Context

Strategic context

9. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi (Treaty of Waitangi) and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within an Auckland local government context.

10. These commitments are articulated in the council’s key strategic planning documents – the Auckland Plan, the Long Term Plan, local board plans and the Unitary Plan.

11. Whakaotinga 7: Kia mōhiotia ā tātou taonga tuku ihi, kia tiakina, kia takina tonu ngā kōrero e pā ana ki a tātou (Outcome 7: Our heritage is known, protected and our stories are shared) within the Whau Local Board Plan 2017 states “The stories of our past need to be well-known in our area and protected for future generations. We are… working with manawhenua…”

12. In responding to Council's commitments and obligations to Māori in a way that will improve outcomes for all, Whiria Te Muka Tangata – The Māori Responsiveness Framework has been developed. Its purpose is to enhance and guide Auckland Council’s responsiveness to Māori. The framework articulates that council will work to ensure its policies and its actions consider:

· the recognition and protection of Māori rights and interests within Tāmaki Makaurau

· how to address and contribute to the needs and aspirations of Māori

13. Auckland Council’s Māori Language Policy was adopted by the Governing Body in 2016. The policy recognises council’s commitment to meeting its responsibilities under Te Tiriti o Waitangi. This policy recognises that the Māori language is a cultural treasure and an official language of Aotearoa. It notes that the Māori language and culture forms a critical part of a Māori identity that is Auckland’s point of difference in the world. Reclaiming or identifying new Māori names for community parks within the Whau Local Board area provides a significant opportunity to fulfil the policy intent.

14. Key outcome areas of the Māori language policy are:

· Te reo tē kitea - Māori language that is visible

· Te reo tē rongohia - Māori language that is heard

· Te reo tē kōrerohia - Māori language that is spoken

· Te reo tē ākona - Māori language that is learnt

15. The Māori language policy acknowledges that te reo Māori is an official language of Aotearoa and should receive equal status to English and NZ Sign Language.

16. All local boards were consulted on the Māori Language Policy. The Whau Local Boards’ leadership in choosing to participate in Te Kete Rukuruku, in particular the Māori naming of parks and facilities programme provides the opportunity for the Whau Local Board to give effect to the Māori naming policy in a meaningful way within the local board area. To reaffirm this commitment it is recommended that this policy be adopted by the Whau Local Board.

17. Te Kete Rukuruku is a programme involving the collection and telling of the unique stories of Tāmaki Makaurau. A subset of this programme is the Māori naming of parks and facilities which involves the reclamation or identification of new Māori names for parks and facilities across Tāmaki Makaurau.

18. The programme represents a partnership between Auckland Council and the 19-mana whenua of Tāmaki Makaurau.

19. The programme directly responds to the Auckland Council Māori Language Policy adopted in 2016

20. Local boards are delegated decision-making authority for naming most community parks and facilities.

Project scope

21. The scope of Te Kete Rukuruku programme, and particularly the Māori naming of parks and facilities, is defined as the naming, renaming or dual naming of parks and facilities throughout Tāmaki Makaurau.

22. The programme recognises there was a rich layer of Māori names that existed across Tāmaki Makaurau. The programme provides an opportunity for Aucklander’s to learn te reo, Māori history and Māori values relevant to places throughout Tāmaki Makaurau.

23. In line with the Māori Language Policy, reclaiming or identifying new Māori names for parks and facilities will have the following benefits:

· accelerate the public visibility of the Māori language as a cultural treasure which is at the heart of Māori identity

· contribute to the Māori language being visible, heard, spoken and learnt

· celebrate and create connections with the rich Māori heritage of Tāmaki Makaurau

· enable or support storytelling and interpretation of place and communities

· provide a practical means for Council to fulfil its commitments and obligations to Māori

24. It is expected that, in most cases, Māori naming will be dual naming. Dual naming means that a Māori name is added to the existing name thereby enriching the stories about that place or facility and not taking away from an existing name. For the public this means signs will present both names in an equitable way.

25. Dual naming also means that a Māori name, which is appropriate to the place, sits alongside another name that is not related in its meaning. In other words the two names are not translations of each other but independent and unique.

26. The scale of the programme is significant. It is estimated there are 4130 parks and facilities across Tāmaki Makaurau and there are 22 Council governance entities and 19 mana whenua governance entities.

Year one of the programme

27. The first phase of the project is focussed on community parks and libraries. This report focuses on the proposed approach for community parks. A separate report will follow in regards to library names.

28. Options for creating new or dual Māori names for leisure centres and other community facilities will be delivered as part of this programme in later years.

29. The Māori naming project demonstrates a best practice approach for naming in partnership with mana whenua. This practice enables a commitment to a consistent process and a strong relationship between mana whenua and the local boards as decision makers of community parks and facilities.

30. The following aspects are not included in the scope of the Te Kete Rukuruku programme although some of these may be progressed as separate projects parallel or following on from the programme:

· the naming of features or assets within park or facility e.g. bridges and walkways

· English translations of messages within parks and facilities

· capital development

· gazetting of the name via the Geographic Board

· any change to Council brand

Tātaritanga me ngā tohutohu / Analysis and advice

31. Within the Whau Local Board area there are a total of 146 parks, of which 14 have an existing Māori name (10%), that is unique to the place. Note: a larger number are named after streets or localities that have a Māori name e.g. Maui Street and Maui Reserve. This compares with a regional average of 9% of parks and facilities with a Māori name. A total of 87 parks (60%) in Whau are either not named or named after the street.

32. The current approach to Māori naming is (in most cases) is to look for opportunities to identify a Māori name as part of capital development works or when acquiring new parks or facilities. This approach (the status quo) is likely to result in no change in percentage or only a few percentage points change in any given year noting that across the region there is a lot of growth and new parks many of which are not being given a Māori name.

33. The current approach to Māori naming is seen as ad hoc and presents the following challenges:

· it is often too late i.e. the naming occurs at the end of a project thereby losing the opportunity to settle the name in hearts and minds of all those involved in the project. The opportunity is also lost for the name to inform the design and development of a place.

· the process is often not clear and mana whenua may select a name only for it to compete with another name suggested from elsewhere in the community. It is difficult and disrespectful to create a process whereby names that are gifted by mana whenua, being the Māori people with mana or authority in an area, to have their names considered as part of a naming competition.

34. The options for moving away from the status quo and supporting local boards to make a transformational shift in the number of Māori names and the associated visibility of te reo Māori and the unique Māori narratives largely relates to the pacing and the supporting processes.

35. The high level process for the project is outlined in attachment C.

36. As this process shows the number of parks and facilities where mana whenua are invited to gift a name and narrative is at the discretion of the local board.

37. The funding that the local board has already committed to the project is likely to support between 20-50 names and narratives being identified for each of the nine local boards. However the level of resourcing required for each site will vary based on the significance of the site and its history.

38. As a general rule it is recommended that the first list of parks or facilities (tranche one) are community parks where the parks are named after a street, not named or are new parks. It is also likely that in adopting new Māori names these will be applied as dual names rather than replacing an existing name although this needs to be assessed on a case by case basis.

39. The Whau Local Board has had the opportunity to review the research that is available for all community parks in their rohe (area). Based on this review the community parks in Whau that are considered appropriate for inviting mana whenua to identify Māori names is provided in attachment B.

40. This would represent a transformational shift in the first phase of the project. A lesser number of parks is also appropriate however a minimum number of 20 parks are recommended to be considered in the first phase in order to achieve a transformational shift. For the reasons outlined in the section on the scope of this project this is anticipated to bring a number of benefits to the community and is recommended over the status quo.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

41. Four workshops have been held with the Whau local board to date.

42. Workshop one, on 13 September 2017, focussed on introducing the project and seeking feedback on the approach.

43. Workshop two, on 8 November 2017, provided an update on the high level communications approach and provided the local board with the research of the existing park names for review.

44. Workshop three on 7 March 2018, direction was sought from the board on a potential list of parks for dual naming.

45. The final workshop on 6 June 2018 confirmed the tranche 1 list in attachment B.

Tauākī whakaaweawe Māori / Māori impact statement

46. As discussed in tātaritanga me ngā tohutohu (the analysis and advice section of the report) the Māori naming of parks and facilities programme is a response to feedback from mana whenua.

47. The proposed programme seeks to develop a good practice approach to Māori naming, through an agreed process in partnership between mana whenua and local boards. Through this partnership it is envisaged that relationships between mana whenua and their local boards will be strengthened.

48. The role of providing Māori names in Tāmaki Makaurau rests with mana whenua. This is Māori who have mana and for which Tāmaki Makaurau is their tūrangawaewae (standing place) and they have whakapapa (a genealogical link) to the place.

49. This programme is expected to provide significant benefits to mātāwaka Māori and mātāwaka Māori organisations will be engaged and potentially become partners in the communication plan for the programme. The increase in Māori language and stories will enable matawaka Māori to see and hear their culture and language being used in their community. This is expected to increase their sense of belonging and connection. It is also recognised that many Māori are yet to learn or in the process of learning their language is in a phase of revitalisation and many Māori are not yet able to speak their language. This is programme will play a role in supporting this.

50. Approximately 20 hui have occurred with mana whenua where the issues, opportunities and the scope of the programme have been discussed. Through this regular engagement with up to 17 of the 19 mana whenua of Tāmaki Makaurau has occurred.

51. On 16 May 2018 this programme was formally and fully supported by 12 out of the 19 mana whenua of Tāmaki Makaurau.

52. The project team also provide regular programme updates to the Independent Māori Statutory Board secretariat on progress.

Ngā ritenga ā-pūtea / Financial implications

53. The Whau Local Board participated in this programme in the first year and contributed $10,000. This funded a programme manager, mana whenua engagement, research and database development as well as supporting resources to progress the programme.

54. The funding that the local board has committed to the project this year is $10,000. This is only likely to support a limited number of names being provided by mana whenua but the exact cost can only be confirmed once the names are confirmed and the level of significance of the sites and the number of mana whenua with an interest in the site is known. It is recommended that the board consider options for additional funding later in the year or in 2019/20 otherwise the naming is likely to need to be distributed over a several years. Staff will report back to the board to provide further advice on funding as we progress with this programme over the course of 2018/19.

55. The programme involves the gifting of names and narratives for nominated parks. It does not include any capital expenditure. Any new signage or capital works would occur over a number of years as signage renewals occur or if the local board sets aside budget to fast track upgrades to signage.

56. The project team are working closely with the signage renewals team to align the signage renewals work programme with the adoption of Māori names to enable the names to be seen, heard, learnt and spoken as soon as practicable.

Ngā raru tūpono / Risks

57. A number of risks have been discussed during the scoping of this programme and most of these have been mitigated through project design.

a. The volume of names and narratives and the capacity to deliver on these. The process to mitigate this is discussed at paragraph 39 and 40.

b. Māori translation of functional names for parks or facilities for example domain or esplanade adds a lot of complexity and could make Māori names quite long. As noted above a principle of the project is that the Māori name will not be a translation of the existing name. There is therefore no need to apply the functional name and in general it is not expected that this will occur for park names. However this has occurred with libraries and may be considered for other facilities. This will be discussed in future reports as part of the next phase of the programme.

c. Where there are multiple iwi interests there may be no agreement. There are overlapping iwi interests throughout much of Tāmaki Makaurau. In recognition of this, a principle of the project as agreed by mana whenua is that mana whenua will work together to provide a single name except where there is more than one traditional name for a site. However it is noted that many of the Tūpuna Maunga (volcanic cones) have several traditional names (for example Puketāpapa and Pukewiwi are both gazetted names that sit alongside the English name Mt Roskill, so Auckland Council and the community now has a history of supporting multiple Māori names.

d. Digital naming only won’t gain traction and names will be lost. It may take some time for the names to be ‘seen’ through signage renewals. As an interim measure a GIS database and web page is in development that can be easily searched that will provide information on the origin of the existing name and the Māori name and narrative. The communications strategy will promote the website and database so that the community can have access to it. It will also look to celebrate new names through publications, events and other means. It is noted that many of the Tūpuna Maunga have Māori names that are not yet all on signs in yet through the work of the Tūpuna Maunga Authority, media and events the Māori names have been widely used.

e. Navigation confusion / way finding – this is a potential or perceived risk but given the significant growth in Auckland and the number of new names popping up on a regular basis the placement of names in GIS and other digital forums as well as an effective communication plan is expected to mitigate any actual or perceived risk.

f. Some local boards have had negative experiences with changing the names of parks within their local area. In response to this concern the programme includes a research phase to ensure the origins of the existing names are well understood. Where current names have a significant history they are not included in the first phase. In addition the predominant outcome is going to be the addition of names and associated rich narratives and will not involve the removal of names. Where it is considered appropriate to replace a name the board will also need to carefully consider who the affected parties are and determine if community engagement is appropriate. In all other cases we are proposing that a strong public communications approach to enable the community to understand the process and enjoy the benefits of the additional name and narrative.

Ngā koringa ā-muri / Next steps

58. The list of parks that is endorsed by the Whau local board will be provided to mana whenua inviting them to gift names and narratives.

59. Those mana whenua with an interest in these parks will undertake research and, where necessary, will work together to agree a single name and narrative to be gifted to the local board.

60. In parallel with the mana whenua naming process, the project team will work closely with local board communications team to develop a tailored communications plan for the local board area.

61. The project team will also continue to work closely with the signage renewals delivery team to seek opportunities for new Māori names to be part of signage renewals.

62. The decision as to dual naming or replacing names with a Māori name does not need to occur until the names and narratives are gifted by mana whenua and first considered by the local board. It is proposed that this occur at a non-decision making meeting. At this time the local board can finalise the option of dual naming or replacement names (if requested) and also consider if a replacement name is likely to trigger the need for community engagement.

63. Dual naming is expected to make up the largest number of new Māori names and, in general, it is expected that an effective communications programme to inform the community of the new names and narratives will be the appropriate approach.

64. A report to confirm the gifted names and narratives is anticipated early 2019.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Māori Language Policy 2016	95
b ⇩	Tranche One - Māori naming of community parks	103
c ⇩	Māori naming of parks and facilities - High level process outline	105

Ngā kaihaina / Signatories

Author

Jane Aickin - Paeurungi Te Waka Tai-ranga-whenua

Authorisers

Mace Ward - General Manager Parks, Sports and Recreation

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Tracy Mulholland
Deputy Chairperson	Susan Zhu
Members	Derek Battersby, QSM, JP
	Catherine Farmer
	Duncan Macdonald, JP
	Te'eva Matafai
	David Whitley

Board Member	Organisation / Position
Tracy Mulholland	· New Lynn Business Association – Business Associate/Contractor
Susan Zhu	· Chinese Oral History Foundation – Committee member · The Chinese Garden Steering Committee of Auckland – Board Member
Derek Battersby	· Whau Coastal Walkway Environmental Trust –Trustee · New Lynn Tennis Club – Patron · West Lynn Gardens – Patron · Tag Out Trust – Deputy Chairman · New Lynn Bowling Club - Patron · New Lynn RSA - Member
Catherine Farmer	· Avondale-Waterview Historical Society – Member · Blockhouse Bay Historical Society – Member · Portage Licensing Trust – Trustee · Blockhouse Bay Bowls – Patron · Forest and Bird organisation - Member
Duncan Macdonald	· Avondale Business Association – Chairman · Avondale Community Society – Chairman · Avondale RSA – Treasurer · Avondale-Waterview Historical Society - Member · Avondale Jockey Club – Member
Te’eva Matafai	· Pacific Events and Entertainment Trust - Co-Founder · Miss Samoa NZ - Director · Malu Measina Samoan Dance Group - Director/Founder · Pasifika Festival ATEED - Samoa Village Coordinator · Aspire Events – Director
David Whitley	· Rosebank Business Association - Member · Pathways to the future - Past trustee · REINZ - Member · Don Oliver Youth Sports Foundation - Past trustee · Chamber of Trade - Mentor · Lopdell House - Trustee · Amalgamated Hardware Merchants (AHM) Apprenticeship Trust – Trustee

Patiki Road, Rosebank Road - Rosebank	Permanent Traffic and Parking changes Combined	Lane Arrow Markings, Roundabout Controlled Give-Way, Lanes, Flush Median, Traffic Islands
Portage Road, Neville Street – New Lynn	Permanent Traffic and Parking changes Combined	No Stopping At All Times, Lane Arrow Markings, Bus Stop, Bus Shelter, Traffic Island, Traffic Signal Control, Flush Median, No Passing

	Section	Description
a)	Local Board area demographics	A demographic profile of the area (originally presented in Local Board Plans).
b)	Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local Board group photo	A group photo of the Local Board.
d)	Local Flavour	A profile of either an outstanding resident, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

What	From	To	When
All urban and rural berm mowing and weed management	Auckland Transport	Community Facilities	1 April 2019
‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying	Auckland Transport and Waste Solutions	Community Facilities	1 July 2019

Author	Riya Seth - Democracy Advisor - Whau
Authoriser	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau