I hereby give notice that an ordinary meeting of the Waitākere Ranges Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Thursday, 9 August 2018

6.00pm

Waitākere Ranges Local Board Office
39 Glenmall Place
Glen Eden

 

Waitākere Ranges Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Greg Presland

 

Deputy Chairperson

Saffron Toms

 

Members

Sandra Coney, QSO

 

 

Neil Henderson

 

 

Steve Tollestrup

 

 

Ken Turner

 

 

(Quorum 3 members)

 

 

 

Brenda  Railey

Democracy Advisor - Waitakere Ranges

 

2 August 2018

 

Contact Telephone: +64 21 820 781

Email: brenda.railey@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Waitākere Ranges Local Board

09 August 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

8.1     Deputation:  Karekare House Trust                                                                   5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Waitākere Ward Councillor Update                                                                             7

12        Renewal and variation of community lease to Royal New Zealand Plunket Trust, 500 South Titirangi Road, Titirangi                                                                                    9

13        For Information: Update on 240A Bethels Road Te Henga - Marae and Kainga Whakahirahira                                                                                                              15

14        Waitākere Ranges Local Board Community Services Work Programmes 2018/2019 approve a three year funding term with Hoani Waititi Marae                                 29  

15        Consideration of Extraordinary Items 

 

 


1          Welcome

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

3          Declaration of Interest

 

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitakere Ranges Local Board:

Board Member

Organisation/Position

Sandra Coney

-   Waitemata District Health Board – Elected Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Cartwright Collective – Member

-   Titirangi RSA – Member

-   Portage Trust – Member

-   West Auckland Trust Services - Director

Neil Henderson

-   Portage Trust – Elected Member

-   West Auckland Trust Services (WATS) Board – Trustee/Director

-   Whau River Catchment Trust - Employee

Greg Presland

-   Lopdell House Development Trust – Trustee

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Combined Youth Services Trust – Trustee

-   Glen Eden Bid – Member

-   Titirangi Ratepayers and Residents Association - member

-   Waitakere Ranges Protection Society - Member

-   Titirangi RSA - Member

-   Maungakiekie Golf Club - Member

Steve Tollestrup

-   Waitakere Licensing Trust – Elected Member

-   Waitakere Task force on Family Violence – Appointee

-   Piha RSA - Member

Saffron Toms

No declarations

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

Board

Organisation/Position

Sandra Coney

Friends of Arataki Incorporated – Trustee

Neil Henderson

-   Friends of Arataki Incorporated – Trustee

-   Rural Advisory Panel - Member

Steve Tollestrup

-   Glen Eden Business Improvement District - Member

-   Aircraft Noise Consultative Committee Group - Member

-   Local Government New Zealand Zone One Committee - Member

Greg Presland

Glen Eden Business Improvement District (alternate)

Saffron Toms

Ark in the Park

Manukau Harbour Forum - Chair

 

 

4          Confirmation of Minutes

 

That the Waitākere Ranges Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 12 July 2018, as a true and correct record.

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

8.1       Deputation:  Karekare House Trust

Purpose

To receive a deputation from Sarah Elsby, chair, of the Karekare House Trust.

Executive Summary

1.       Sarah Elsby Karekare House Trust chair will update the Waitākere Ranges Local Board on the Artists Residency programme and future aspirations of the Trust.

Recommendation/s

That the Waitākere Ranges Local Board:

a)      receive the deputation on the Karekare House Trust activities and thank Sarah Elsby for her attendance.

 

 

 

 

 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”


Waitākere Ranges Local Board

09 August 2018

 

 

Waitākere Ward Councillor Update

 

File No.: CP2018/14300

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To enable the Waitākere Ward Councillors to verbally update the Board.

 

 

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a)      thank Waitākere Ward Councillors Linda Cooper and Penny Hulse for their update.

 

 

 

 

Ngā tāpirihanga / Attachments

There are no attachments for this report.      

Ngā kaihaina / Signatories

Authors

Brenda  Railey - Democracy Advisor - Waitakere Ranges

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

09 August 2018

 

 

Renewal and variation of community lease to Royal New Zealand Plunket Trust, 500 South Titirangi Road, Titirangi

 

File No.: CP2018/13572

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To grant a renewal and variation of community lease to Royal New Zealand Plunket Trust located in part of the Titirangi War Memorial Hall, Titirangi War Memorial Park, 500 South Titirangi Road, Titirangi.

Whakarāpopototanga matua / Executive summary

2.       Royal New Zealand Plunket Society Waitemata Area Incorporated held a community lease with Auckland Council for part of the council owned Titirangi War Memorial Hall located on Titirangi War Memorial Park, 500 South Titirangi Road, Titirangi.  The lease is for a term of five years commencing 28 August 2013.  The lease contains one five-year right of renewal. 

3.       On 14 September 2017 the lease was assigned to the Royal New Zealand Plunket Society Incorporated and then further assigned on 1 January 2018 to the Royal New Zealand Plunket Trust (Plunket).  Both assignments of lease were with the consent of Auckland Council.

4.       On 22 June 2018 Plunket agreed to a variation of community lease to record the name change and the inclusion of the Smokefree Policy clause contained in the recommendations below. 

5.       This report recommends granting a renewal and variation of community lease to Royal New Zealand Plunket Trust for a term of five years commencing 28 August 2018.

 

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a)      grant a variation of the renewal of community lease in b) below to:

i)        record the name change to Royal New Zealand Plunket Trust;

ii)       to include the following Smokefree Policy clause:

Auckland Council has adopted a Smokefree Policy to apply on all council land. The lessee is obligated to abide by the policy during the term of the lease.  The lessee will use its best endeavours to ensure its members, employees, invitees, contractors and agents abide by the policy.

b)      grant a renewal of community lease to Royal New Zealand Plunket Trust for a term of five years commencing 28 August 2018.

c)      approve all other renewal of lease terms and conditions as contained in the existing community lease that commenced 28 August 2013.

Horopaki / Context

6.       Royal New Zealand Plunket Society Waitemata Area Incorporated had a community lease with Auckland Council for two rooms totalling approximately 34m² within the council owned Titirangi War Memorial Hall located on Titirangi War Memorial Park, 500 South Titirangi Road, Titirangi (Attachment A – Aerial photograph).  The lease is for a term of five years commencing 28 August 2013 and contains one five-year right of renewal.

7.       Plunket operates clinics every Tuesday and Wednesday both morning and afternoon, along with every other Thursday.  The Titirangi Plunket playgroup utilises the main hall on Tuesday and Thursday mornings each week.

8.       On 14 September 2017 the Royal New Zealand Plunket Society Waitemata Area Incorporated assigned the lease to Royal New Zealand Plunket Society Incorporated. On 1 January 2018 the society assigned the lease to Royal New Zealand Plunket Trust (Plunket). Both assignments of lease were with the consent of Auckland Council.

Tātaritanga me ngā tohutohu / Analysis and advice

9.       Royal New Zealand Plunket Trust has submitted a comprehensive application in support of its right of renewal of the community lease for the period 28 August 2018 until 27 August 2023.  The premises are well managed and maintained.

10.     Plunket is the leading provider of Well Child / Tamariki Ora and family health services.  Its programmes have been designed to support families with young children by offering a range of services and activities.

11.     The lease provides for a right of renewal of five years commencing 28 August 2018 with final expiry 27 August 2023.  With both a name change and the inclusion of the Smokefree Policy clause a variation to the renewal of lease is required.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12.     The Waitākere Ranges Local Board is the allocated authority to approve the granting of a renewal of community lease.

13.     A workshop was held on 28 June 2018 to discuss the renewal of lease.  No objections were raised.

14.     The recommendations within this report support the Waitākere Ranges Local Board 2017 Plan outcome of:

·    Local communities feel good about where they live

Tauākī whakaaweawe Māori / Māori impact statement

15.     Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi and its broader legal obligations to Māori. The council recognises these responsibilities are distinct from the Crown’s Treaty obligations and fall within a local government Tāmaki Makaurau context. These commitments are articulated in the council’s key strategic planning documents the Auckland Plan, the Long-term Plan 2015-2025, the Unitary Plan and Local Board Plans.

16.     All Plunket enrolled children are entitled to Well Child / Tamariki Ora services. They connect with Māori whānau through Plunket nurse visits, community karitāne visits, toy library, playgroups, family centres, coffee groups, PEPE (Parenting Education Programme) parenting groups, education courses in schools, antenatal classes, volunteer groups and Plunket mobile bus clinics.

17.     Plunket has several projects that focus on Te Reo such as Parenting through Te Reo CDs and the translation of an NZQA Education in Schools parenting course module for secondary schools. 

18.     There are no changes in use or operational activities being conducted on the land.

Ngā ritenga ā-pūtea / Financial implications

19.     There are no financial implications associated with the renewal of community lease.

Ngā raru tūpono / Risks

20.     There are no known risks with the granting of the renewal and variation of community lease. The provision for a renewal of community lease is provided for in the deed of lease granted to Plunket.

Ngā koringa ā-muri / Next steps

21.     Subject to the local board grant of a renewal and variation of the community lease, council staff will work with key representatives of Royal New Zealand Plunket Trust to finalise the deed of renewal of community lease agreement.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Attachment A – Aerial photograph – Royal New Zealand Plunket Trust, Titirangi War Memorial Park, 500 South Titirangi Road, Titirangi

13

     

Ngā kaihaina / Signatories

Authors

Donna Cooper - Community Lease Advisor

Authorisers

Rod Sheridan - General Manager Community Facilities

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

09 August 2018

 

 


Waitākere Ranges Local Board

09 August 2018

 

 

For Information: Update on 240A Bethels Road Te Henga - Marae and Kainga Whakahirahira

 

File No.: CP2018/13765

 

  

 

Te take mō te pūrongo / Purpose of the report

1.       To close the loop on a Notice of Motion presented by Member Sandra Coney regarding the revocation of the reserve status of 240A Bethells Road Te Henga and to transfer the land to Te Kawerau ā Maki for a marae.

Whakarāpopototanga matua / Executive summary

2.       A Notice of Motion was presented by Member Sandra Coney at the Waitakere Ranges Local Board meeting on 14 December 2017 (Attachment A) requesting Auckland Council lift the Reserve Act status on 240A Bethells Road, Te Henga and to gift the land to Te Kawerau ā Maki Tribal Trust for the establishment of a marae.

3.       On 11 May 2018, Auckland Council wrote to Te Kawerau Iwi Tribal Authority & Settlement Trust seeking to confirm the Trust’s position pending acquisition of 240A Bethells Road, Te Henga.  The Trust’s reply (dated 18.05.2018) confirmed that the land would be used for a marae and papakāinga. (Attachment B)

4.       A report seeking the Waitākere Ranges Local Board’s (the Board’s) views on the revocation of the reserve status of 240A Bethels Road, Te Henga and to transfer the land to Te Kawerau ā Maki for a marae and papakāinga was presented at the Board’s meeting on 24 May 2018 by Community & Social Policy.

5.       Further, on the 12 June 2018, Community & Social Policy presented a report (Attachment C) to the Environment and Community Committee proposing the Minister of Conservation considers the revocation of the reserve classification of 240A Bethells Road, Te Henga to enable Te Kawerau ā Maki to establish a marae and papakāinga.

          The resolution from the 12 June 2018 Environment and Community Committee are as follows:

Resolution number ENV/2018/1

MOVED by Cr L Cooper, seconded by Chairperson P Hulse: 

That the Environment and Community Committee:

a)      recommend to the Minister of Conservation the revocation of the classification of 240A Bethells Road, Te Henga, identified as Section 1 SO 427404 comprising 2.6836 hectares and contained in CFR538253, as a Local Purpose (marae papakāinga) Reserve under the Reserves Act 1977

b)      note that there is no legislative requirement to consult the public on the proposed revocation of the classification of 240A Bethells Road, Te Henga, as a Local Purpose (marae papakāinga) Reserve, in accordance with section 24(7) of the Reserves Act 1977 and council’s Significance and Engagement Policy.

CARRIED

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a)      note the 240A Bethells Beach, Te Henga – Kainga Whakahirahira report and resolutions from the Environment and Community Committee from the 12 June 2018 meeting.

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Notice of Motion from Sandra Coney (dated 14 December 2017)

17

b

Letters Auckland Council to Te Kawerau Iwi Tribal Authority & Settlement Trust dated 11 May 2018 and Letter from Te Kawerau Iwi Tribal Authority & Settlement Trust to Auckland Council dated 18 May 2018.

19

c

240A Bethells Beach, Te Henga - Kāinga Whakahirahira report to Environment and Community Committee 12 June 2018 meeting

23

     

Ngā kaihaina / Signatories

Authors

Brenda  Railey - Democracy Advisor - Waitakere Ranges

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

09 August 2018

 

 


Waitākere Ranges Local Board

09 August 2018

 

 


 


 


 


Waitākere Ranges Local Board

09 August 2018

 

 


 


 


 


 


 


Waitākere Ranges Local Board

09 August 2018

 

 

Waitākere Ranges Local Board Community Services Work Programmes 2018/2019 approve a three year funding term with Hoani Waititi Marae

 

File No.: CP2018/13778

 

  

Te take mō te pūrongo / Purpose of the report

1.       To approve the Hoani Waititi Marae funding term (Sharepoint Item ID 669).

Whakarāpopototanga matua / Executive summary

2.       The Waitākere Ranges Local Board Community Services Work Programme 2018/2019 was put forward to the Board’s business meeting on 28 June 2018.  This was approved.

3.       Currently the Board has approved a one year funding term and it is the intention of the local board to extend this term to three years. (Attachment A)

4.       Based on direction from the local board, the new term of three years is being put forward for approval.

 

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a)      approve entering into a three year funding agreement with the Hoani Waititi Marae.

 

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

Waitākere Ranges Local Board Community Services Work Programme 2018/2019 (Sharepoint Item ID 198)

31

     

Ngā kaihaina / Signatories

Authors

Brenda  Railey - Democracy Advisor - Waitakere Ranges

Authorisers

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

 


Waitākere Ranges Local Board

09 August 2018