Agenda of Waitākere Ranges Local Board

At the close of the agenda no apologies had been received.

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitakere Ranges Local Board:

Board Member	Organisation/Position
Sandra Coney	- Waitemata District Health Board – Elected Member - Women’s Health Action Trust – Patron - New Zealand Society of Genealogists – Member - New Zealand Military Defence Society – Member - Cartwright Collective – Member - Titirangi RSA – Member - Portage Trust – Member - West Auckland Trust Services - Director
Neil Henderson	- Portage Trust – Elected Member - West Auckland Trust Services (WATS) Board – Trustee/Director
Greg Presland	- Lopdell House Development Trust – Trustee - Whau Coastal Walkway Environmental Trust – Trustee - Combined Youth Services Trust – Trustee - Glen Eden Bid – Member - Titirangi Ratepayers and Residents Association - member - Waitakere Ranges Protection Society - member - Titirangi RSA - member - Aviation Golf Club - member
Steve Tollestrup	- Waitakere Licensing Trust – Elected Member - Waitakere Task force on Family Violence – Appointee - Piha RSA - Member
Saffron Toms	No declarations

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

Board	Organisation/Position
Sandra Coney	Friends of Arataki Incorporated – Trustee
Neil Henderson	- Friends of Arataki Incorporated – Trustee - Rural Advisory Panel - Member
Steve Tollestrup	- Glen Eden Business Improvement District - Member - Aircraft Noise Consultative Committee Group - Member - Local Government New Zealand Zone One Committee - Member
Greg Presland	Glen Eden Business Improvement District (alternate)
Saffron Toms	Ark in the Park Manukau Harbour Forum - Chair

4 Confirmation of Minutes

That the Waitākere Ranges Local Board:

a) confirm the ordinary minutes of its meeting, held on Thursday, 9 August 2018, as a true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Waitākere Ranges Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

8.1 Deputation: Tulai Pasifika - 2018 Youth Leadership Programme

Purpose

1. To receive a deputation from Jeremy Tauti on behalf of Tulai Pasifika.

Executive Summary

2. Jeremy Tauti, on behalf of Tulai Pasifika, will be in attendance to present an update on the Tulai Pasifika’s youth leadership programme for 2018.

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the deputation on the Tulai Pasifika youth leadership programme for 2018 and thank Jeremy Tauti for his attendance.

8.2 Deputation: Youth Advisory Panel - activities update

Purpose

1. To receive a deputation from Elja Murphy on behalf of the Auckland Council Youth Advisory Panel.

Executive Sumary

2. Elja Murphy will be in attendance to present an update on the Youth Advisory Panel activities.

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the deputation on the Youth Advisory Panel activities and thank Elja Murphy for her attendance.

8.3 Deputation: Oratia Community Traffic Group - traffic concerns

Purpose

1. To receive a deputation from Carolynne Stone on behalf of the Oratia Community Traffic Group.

Executive Sumary

2. Carolynne Stone, on behalf of the Oratia Community Traffic Group, will be in attendance to present the findings and plans on the recent survey of the traffic issues and concerns from the Oratia neighbourhood.

Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the deputation on the Oratia neighbourhood traffic survey and thank Carolynne Stone for her attendance.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

11 Notices of Motion

Under Standing Order 2.5.1 (LBS 3.11.1) or Standing Order 1.9.1 (LBS 3.10.17) (revoke or alter a previous resolution) Notices of Motion have been received from <Member Names> for consideration under items 13 and 14 respectively.

No.	Title	Page
a ⇩	Notice of Motion: Use of drones for filming near seabirds	13

No.	Title	Page
a ⇩	Notice of Motion: Support for Auckland Council to become a City for CEDAW	17
b ⇩	5 July 2018 Community Development & Safety Committee Meeting: Item 12 Gender issues raised by the Convention on the Elimination of Discrimination against Women report plus Attachment A and B	19
c ⇩	Item 12 Gender issues raised by the Convention on the Elimination of Discrimination against Women report - Attachment C	37
d ⇩	5 July 2018 Community Development & Safety Committee Meeting: Item 12 Gender issues raised by the Convention on the Elimination of Discrimination against Women Minute and Minute Attachment	41

Waitākere Ranges Local Board

23 August 2018

Draft Annual Report 2017/18 – Waitākere Ranges Local Board

File No.: CP2018/14046

Te take mō te pūrongo / Purpose of the report

1. To seek local board adoption of the 2017/2018 Annual Report for the Waitākere Ranges Local Board, prior to it being adopted by the Governing Body on 27 September 2018.

Whakarāpopototanga matua / Executive summary

2. The Auckland Council Annual Report 2017/2018 is being prepared and needs to be adopted by the Governing Body by 27 September 2018. As part of the overall report package, individual reports for each Local Board are prepared.

3. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour and to make them more accessible to residents of each Local Board area. These changes are outlined in the Tātaritanga me ngā tohutohu section below.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) adopt the 2017/2018 Waitākere Ranges Local Board Annual Report (Appendix A)

b) note that any proposed changes will be clearly communicated and agreed with the Chairperson before the report is submitted for adoption by the Governing Body by 27 September 2018.

Horopaki / Context

4. In accordance with the Local Government (Auckland Council) Act 2009 and the Local Government Act 2002 each Local Board is required to monitor and report on the implementation of its Local Board Agreement for 2017/2018. This includes reporting on the performance measures for local activities, and the overall Financial Impact Statement for the Local Board.

5. In addition to the compliance purpose, Local Board annual reports are an opportunity to tell the wider performance story with a strong local flavour, including how the Local Board is working towards the outcomes of the Local Plan. A ‘Local Flavour’ section, which profiles either a local resident who does great things in the community, a grant that has benefited the community, or a significant project delivered in the community.

Tauākī whakaaweawe Māori / Māori impact statement

6. This year there have been some changes to the way we are writing and publishing the reports, to make them more relevant to the local area, to express more strongly the local flavour, and to make them more accessible to residents of each Local Board area. The changes are:

· The Local Board annual report will be a standalone publication (rather than being a sub-section of an overall volume of all Local Board Annual Reports) so that the reports are far more accessible for residents.

· Each Local Board annual report is being written in plain English, with a more professionally designed layout.

· The Chairperson’s overview now incorporates a review of performance, highlights and challenges so that a more joined up performance story is told.

· There is a colour group photo of the Local Board, replacing the individual black and white photos used last year.

· There are two new sections that aim to emphasise the context of the local area that the Local Board represents:

- a double page layout of key demographic information which was included as part of the Local Board Plan

- A ‘Local Flavour’ section, which profiles either a local resident who does great things in the community, a grant that has benefited the community, or a significant project delivered in the community.

7. The report contains the following sections:

	Section	Description
a)	Local Board area demographics	A demographic profile of the area (originally presented in Local Board Plans).
b)	Message from the chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local Board group photo	A group photo of the Local Board.
d)	Local Flavour	A profile of either an outstanding resident, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

8. Local Board feedback will be included where possible. Any changes to the content of the final annual report will be discussed with the Chairperson.

Tauākī whakaaweawe Māori / Māori impact statement

9. The Annual Report provides information on how Auckland Council has progressed its agreed priorities in the Long-term Plan 2015-2025 over the past 12 months. This includes engagement with Māori, as well as projects that benefit various population groups, including Māori.

Ngā ritenga ā-pūtea / Financial implications

10. The annual report reports on both the financial and service performance in each Local Board area.

Ngā raru tūpono / Risks

11. The annual report is a legislatively required document. It is audited by Audit New Zealand who assess if the report represents information fairly and consistently, and that the financial statements comply with PBE FRS-43: Summary Financial Statements. Failure to demonstrate this could result in a qualified audit opinion.

12. The annual report is a key communication to residents. Telling a clear and balanced performance story, in plain English, and in a form that is accessible, is important to ensure that council meets its obligations to be open with the public it serves.

Ngā koringa ā-muri / Next steps

13. The next steps for the draft 2017/2018 Annual Report for the Local Board are:

- Audit NZ review during August and September 2018

- report to Finance and Performance Committee on 19 September 2018

- report to the Governing Body for adoption on 27 September 2018

- release to stock exchanges and publication online on 28 September 2018

- physical copies provided to Local Board offices, council service centres and libraries by the end of October 2018.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waitākere Ranges Local Board Annual Report 2017/18	51

Ngā kaihaina / Signatories

Authors

David Rose - Lead Financial Advisor

Authorisers

David Gurney – Manager Corporate Performance & Reporting

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

23 August 2018

Project Streetscapes

File No.: CP2018/13857

Te take mō te pūrongo / Purpose of the report

1. To seek feedback on Auckland Transport (AT) and Waste Solutions (WS) streetscape services in the Waitākere Ranges local board area. Streetscape services include:

· mowing and weed management of berms in urban and rural areas

· town centre cleaning and loose litter collection, including emptying litter bins.

Whakarāpopototanga matua / Executive summary

2. Streetscapes services are being transferred from Auckland Transport and Waste Solutions to Community Facilities’ Full Facilities suppliers. Streetscape services include mowing and weeding of berms, town centre cleaning and loose litter collection.

3. Community Facilities are seeking feedback from local boards on key local issues or priority areas with streetscape services in their local board area.

4. Where there are known issues, region wide trends can be identified. A strategy will then be developed to see how the assets/services can be brought to an acceptable standard before being transferred to Community Facilities in 2019.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) identify their top ten local issues with Auckland Transport or Waste Solution streetscape services in the Waitākere Ranges local board area. Streetscape services include:

i. mowing and weed management of berms in urban and rural areas

ii. town centre cleaning and loose litter collection, including emptying bins.

Horopaki / Context

5. Auckland Transport and Waste Solutions have been managing streetscape services since amalgamation under contracts awarded in 2011/12.

6. Through Project 17 Full Facilities contracts were granted, which include services such as maintenance of local parks, buildings and open spaces. To ensure integration of services and to deliver value, the streetscape services are to be included in the Full Facilities contracts.

Tātaritanga me ngā tohutohu / Analysis and advice

7. The Streetscapes project has been set up to ensure the successful transfer of streetscape services from Auckland Transport and Waste Solutions to the Community Facilities’ Full Facilities suppliers. The streetscape services and when they will be transferred are listed in the table below:

What	From	To	When
All urban and rural berm mowing and weed management	Auckland Transport	Community Facilities	1 April 2019
‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying	Auckland Transport and Waste Solutions	Community Facilities	1 July 2019

8. When the streetscape services are transferred to Community Facilities, the Full Facilities suppliers will be expected to ensure that high levels of services are provided on assets that are of a good condition. The Full Facilities suppliers will need to meet stringent performance indicators.

9. For assets that are not in a good condition, Auckland Transport should upgrade the asset before it is transferred. An approach to address these assets, including how to bring them up to standard, will be discussed between Community Facilities and Auckland Transport. Local boards are being asked for their top ten issues with current streetscape services to inform these discussions.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe Local impacts and local board views

10. Streetscape services are important locally as they impact on the cleanliness and tidiness of town centres and related areas. Local board views are being sought through this report to ensure that streetscape services are of a high standard.

11. The town centre borders are aligned to the Unitary Plan and while they cannot be further extended, feedback on minimising the borders can be offered

12. The town centre cleaning services, which are currently in the Full Facilities contract to be implemented 1 July 2019, have been increased. No further feedback on this is required from local boards.

13. Vegetation control, berm mowing, edging and weeding are included in the Full Facilities contracts to be implemented 1 April 2019. No further feedback on this item is required from local boards at this time.

Tauākī whakaaweawe Māori / Māori impact statement

14. Auckland Council is committed to meeting its responsibilities under Te Tiriti o Waitangi/the Treaty of Waitangi and its broader statutory obligations to Māori.

15. Māori responsiveness requires the collective effort of everyone. Under the new contracts, suppliers will work collaboratively with Auckland Council to achieve better outcomes with Māori and for Auckland.

Ngā ritenga ā-pūtea / Financial implications

16. There is a strong likelihood that due to the improved Streetscape service standards, the current budgets being transferred from Auckland Transport to Community Facilities will not be sufficient.

17. Through negotiations with the Full Facilities suppliers, Community Facilities will strive to ensure that the new Streetscape services are within a suitable range of the current budgets. If additional funding is required, the Financial and Performance Committee will be advised and extra financial support will be requested.

Ngā raru tūpono / Risks

18. The delivery of streetscape services could be impacted if the Full Facilities suppliers take over Auckland Transport contracts which have issues which have not been identified before the transition period. This could mean that the Full Facilities suppliers could spend more time on addressing the problem areas, instead of delivering the new service specifications.

To mitigate this risk, local boards are being requested to provide input to known, problematic areas and/or streetscape services currently provided by Auckland Transport and/or loose litter collection.

Ngā koringa ā-muri / Next steps

19. Following input from local boards, negotiations with suppliers will take place in August / September 2018. Final decisions will be made by the Strategic Procurement and the Finance and Performance Committees in October 2018.

20. The local board engagement and input on the weed management methodologies and on the standardised levels of services will take place October / November 2018.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors

Cherie Veza - Stakeholder Advisor

Authorisers

Kim O’Neill - Head of Stakeholder & Land Advisory

Louise Mason - GM Local Board Services

Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

23 August 2018

Auckland Council’s Quarter Four and Year End Performance Report: Waitākere Ranges Local Board

File No.: CP2018/15115

Te take mō te pūrongo / Purpose of the report

1. To provide the Waitākere Ranges Local Board with an integrated report for quarter four, 1 April to 30 June, and the overall performance for the financial year, against the agreed 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for the Waitākere Ranges Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. Seventy-nine per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Eighteen per cent of activities were undelivered, cancelled, put on hold or deferred.

4. Progress in the last quarter is mostly work that is ‘business as usual’ and the others are end-stage actions on multi-year projects.

5. The 2017/2018 financial performance report is attached. There are some points for the board to note:

· $2.0 million in capital expenditure and $9.7 million net operating expenditure was invested in the Waitakere Ranges local board area for the year ended 30 June 2018.

· Most of the capital investment was in Parks sports and recreation assets of $1.6 million with community services assets of $0.4 million. Overall an under-spend of $700,000. Details of the specific assets are in attachment C.

· Net cost of service for the year was $247,000 under budget and is explained in the following pages. The major variance is in the parks activity relating to lower full facility contract maintenance than planned.

· The board approved $78,000 of locally driven initiatives (LDI) budget to be carried forward to next year for projects yet to be completed. See Attachment C for a detailed summary.

6. Performance measures results from the 10 Year Budget (Long-term Plan 2015-2025) were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in Draft Annual Report 2017/2018. The results are included as a separate agenda item entitled “Draft Annual Report 2017/2018 – Local Board report”.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

7. The Waitākere Ranges Local Board has an approved 2017/2018 work programme for the following operating departments:

· Arts, Community and Events: approved on 22 June 2017

· Parks, Sport and Recreation: approved on 22 June 2017

· Libraries and Information: approved on 22 June 2017

· Community Facilities: approved on 22 June 2017

· Community Leases: approved on 22 June 2017

· Infrastructure and Environmental Services: approved on 22 June 2017 and

· Local Economic Development: approved on 22 June 2017.

Tātaritanga me ngā tohutohu / Analysis and advice

Key highlights for quarter four

8. Progress in the last quarter is mostly work that is ‘business as usual’ and the others are end-stage actions on multi-year projects.

9. Some key activity achievements include:

· 9,614 visitors to Te Uru over the quarter 4 period. Te Uru gallery receives $624,898 annual funding from the local board.

· A successful ‘Matariki at Arataki’ event. The local board supported this event funding, and a mass haka took place as part of the dawn karakia at the Arataki Visitor’s Centre. Te Kawerau a Maki delivered a series of workshops to teach the haka, which was especially composed for the 2018 Matariki festival.

· Funding agreements with Te Kura Kaupapa o Hoani Waititi were completed. This supported two initiatives - a stream restoration project led by the students as part of their Kaiai Learning programme and a rangitahi leadership academy for 25 Māori youth aged 12–18 during the April holidays. Forty students from the marae also started the Vocational Pathways programme, which has a focus on Te Ao Māori approach to planning and construction and infrastructure, revitalisation of local streams, gardens and wildlife, and the development of natural burial and death rites. The board also supported Youth Services West to launch the second phase of the Youth Worx programme supporting young people into employment and training.

· The local board funded the ‘Love Your Neighbourhood’ rapid response assistance programme for grants of up to $500 to support volunteer-led practical initiatives. Ecomatters, was responsible for successful distribution of these grants to the wider community.

Overall performance against the Waitākere Ranges Local Board 2017/18 work programme

10. The snapshot (Attachment A), shows overall performance against the Waitākere Ranges Local Board’s agreed 2017/2018 work programmes. Operating departments have provided a quarterly update against their work programme delivery (Attachment B).

11. The Red Amber Green (RAG) status reflects the delivery at the end of the financial year: Red = incomplete, Amber = multi-year project/activity which has not progressed as expected for 2017/2018, Green = activity delivered as expected or multi-year project/activity which has progressed as expected for 2017/2018. The year-end RAG status for each department work programme is shown in Table 1 below.

12. Seventy-nine per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. Eighteen per cent of activities were undelivered, cancelled, put on hold or deferred.

Table 1: End of year Local Board Work Programmes Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On Hold, Deferred	Cancelled*	Not delivered	Activity Status (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	1	0	0	0	40	0	98%
PSR	1	0	0	0	6	2	89%
Libraries	0	0	0	0	9	0	100%
CF	14	2	0	4	18	7	56%
Leases	1	4	0	1	13	0	68%
I&ES	0	0	2	0	14	0	88%
ATEED	0	0	0	0	0	2	100%
TOTAL	17	6	2	5	100	11	79%

Key activity achievements from the 2017/2018 work programme

13. The key achievements in the delivery of the local board work programmes for 2017/2018 include:

· Publication of the Big Blue Waitākere report to increase local knowledge and appreciation of the marine and coastal environment in the Waitākere Ranges local board area.

· Positive community engagement with the ongoing Waitākere Weed Action project by communities in Piha, Karekare and Huia. nAt the end of this financial year, the owners of 59% of properties were engaged in Piha, 56% in Karekare, and 68% in Huia. Where there is no engagement this has been due to inability to contact the property owners, rather than opt-out of the programme.

Overview of work programme achievement by department

Arts, Community and Events work programme

14. Ninety-eight per cent of Arts, Community and Events work programme activities work programme activities have been delivered. One activity is Red / ‘Not delivered’. This is discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Glen Eden Playhouse - ABS	Red	On hold	Previous grant acquittal requirements have not been met. The funding agreement is on hold at the local board's discretion.

Parks, Sport and Recreation work programme

15. Eighty-nine per cent of Parks, Sport and Recreation work programme activities programme activities have been delivered. One activity is Red / ‘Not delivered’. This is discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Te Henga / Wāitakere Ranges Quarry: Prepare a strategic assessment	Red	On hold	Formal process has been instigated by local board to finalise governance of Waitakere Quarry. This is being led by Parks, Sports and Recreation. There is no council funding allocated against this asset.

Libraries and Information work programme

16. One-hundred percent of Libraries and Information work programme activities have been delivered.

Community Facilities: Build Maintain Renew work programme

17. Fifty-four percent of Community Facilities: Build Maintain Renew work programme activities have been delivered. Sixteen activities are Red / ‘Not delivered’ and 5 activities are Amber/ ‘In progress’ (multi-year projects that have no progressed as expected). These are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Ceramco Park -driveway renewal	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Contract has been awarded and physical works will start in the new financial year.
Glen Eden Community House – renew matta tiles	Red	Cancelled	The matta tiles are currently in reasonable condition and do not require replacement.
Glen Eden Town Square	Red	On hold	The Glen Eden Town Square is the Wāitakere Ranges local board’s advocacy project. The Governing Body will make a decision on its support and funding by the end of July 2018. Until then, this project is on hold.
Oratia Settlers Hall – renew boundary fence	Red	On hold	The offer by council to replace the boundary fence was on condition that the Oratia Ratepayers and Residents as lease holders accept a variation of the lease, which they have rejected.
Piha area - renewal of interpretative signage	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Undertaking revision of content and Maori Māori translations of current signs across board area.
Titirangi Library -comprehensive renewal	Red	Deferred	Renewal work to commence during the 2018/2019 financial year. This work has been deferred to limit disruption to the library, considering work recently completed.
Wāitakere Ranges – renew park lighting 2017-18	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Business case in progress.
Wāitakere Ranges – renew facility signage	Red	Deferred	Completion delayed. Once final designs are approved the scope will be confirmed and physical works re-tendered.
Titirangi – replace toilet block	Red	On hold	Project placed on hold pending a partnership proposal yet to be decided with Auckland Transport.
Parrs Park Table Tennis – renew carpark	Red	On hold	Project is on hold until Waitematā Table Tennis have upgraded their facility.
Withers Reserve – replace pedestrian bridge	Red	Deferred	Project to be carried forward into the new financial year for full delivery.
Laingholm Scenic Reserve – renew track	Red	Deferred	Project to be carried forward into the new financial year for full delivery.
Huia Domain - renew coastal structure This project is carried-over from the 2016/2017 programme (previous ID 3126).	Red	Deferred	The project is currently paused due to operational issues surrounding delivery. Note that further to this report, forward actions are in the process of being resolved.
Mahoe Walk - renew walkways and path	Red	On hold	Due to the issues surrounding Kauri Dieback, this project is on hold, awaiting further direction in the next financial year.
Les Waygood - install telemetry system in toilet	Red	Cancelled	The project will be now be delivered through a Healthy Waters contract that has been set up to comprehensively manage all telemetry systems.
Piha Domain - install effluent recycling alkalinity dosing system	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Site preparation has commenced with construction to commence week beginning 25 June.
Glen Eden Town Centre – refurbish toilet block	Amber	Cancelled	The toilet block is in reasonable condition and will be maintained to be fit for purpose until the refurbishment occurs as part of the Glen Eden Town Centre development project.
Harold Moody Park – renew sport fields	Amber	In progress	A multi-year project, progress slower than anticipated. Physical work to start late 2018.
Wāitakere Ranges – renew park structures 2017-18 & 2018-19	Amber	In progress	A multi-year project, progress slower than anticipated.
Laingholm Hall -refurbishment of exterior	Amber	In progress	A multi-year project, progress slower than anticipated. Physical works were underway prior to this report being published.
Wāitakere Ranges – renew footpaths FY17- 18	Amber	In progress	A multi-year project, progress slower than anticipated. Additional budget has been secured and the tender has been re-advertised.

Community Leases work programme

18. Sixty-eight per cent of Community Leases work programme activities have been delivered. Five activities are Red / ‘Not delivered’ and 1 activity is Amber/ ‘In progress’ (multi-year projects that have not progressed as expected). These are discussed below.

Activity name	RAG status	Activity status	Explanation and mitigation
Auckland Playcentre Association Inc – Titirangi	Red	Deferred	This activity/project was expected to be completed this year but has been deferred due to land classification issues.
French Bay Yacht Club Inc	Red	Cancelled	Project was cancelled in quarter one following advice from the leasee.
Titirangi Volunteer Coastguard Inc.	Red	Cancelled	Project was cancelled in quarter one following advice from the leasee.
Oratia District Ratepayers & Residents Association	Red	Cancelled	This project has been cancelled as the Oratia District Ratepayers and Residents Association has not accepted Auckland Council's proposal of a variation of lease or the surrender of its current lease. This matter will be reconsidered when the association's current lease is due for renewal on 1 September 2020.
Titirangi Waka Ama	Red	Cancelled	Leasing to Titirangi Waka Ama over French Bay Esplanade Reserve is not an option due to historic claims made by current lease holders. Auckland Council's Parks, Sports and Recreation team will work with Titirangi Waka Ama on possible alternatives.
Citizens Advice Bureau Waitakere - Glen Eden	Amber	In progress	Part of a multiyear activity/project that was expected to continue into next year which has not progressed as expected for 2017/2018.Council staff are working with Auckland Council legal advisors to review the changes requested by Citizens Advice Bureau to the deed of lease. The renewal of lease due is deferred to the 2018/19 work programme as the initial deed of lease must be executed first.

Infrastructure and Environment Services work programme

19. Eighty-eight percent of Infrastructure and Environment Services work programme activities were delivered. Two activities are Red / ‘Not delivered’. These are discussed below.

Activity name

RAG status

Activity status

Explanation and mitigation

Bus subsidies for participation in education for sustainability – Waitākere Ranges

Red

Not completed

Despite the offer being promoted to all schools regardless of decile rating, this was only taken up by three schools across the 2017/2018 financial year. The budget allocation has been underspent by $1,000.

Coastal and Marine Environment Programme

Red

Not completed

The Big Blue Waitākere report has been published. A community hui was held on 20 June 2018 to share the information in the report, seek community perspectives and discuss opportunities for action.

Staff are approaching mana whenua to share this information with them and explore mātauranga Māori.

Twenty thousand dollars from this budget was reallocated to grants and local parks management.

Local Economic Development work programme

20. One-hundred percent of Local Economic Development work programme activities have been delivered.

Deferred activities

21. As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. The following activities have been deferred to the 2018/2019 financial year:

Project	Budget
Gateway signs heritage area	$ 40,000
Wāitakere Ranges Heritage Area Residents Pack	$ 15,000
Implementation of the Glen Eden Prospectus	$ 15,000
Youth Entrepreneurship Development	$ 5,000
Youth Connections	$ 3,500
TOTAL	$ 78,500

22. Undelivered capex funded activities will be brought to the board by Community Facilities as part of their annual capex carry forward process.

Financial performance

23. Two-million dollars in capital expenditure and $9.7 million net operating expenditure was invested in the Waitakere Ranges local board area for the year ended 30 June 2018.

24. Most of the capital investment was in Parks sports and recreation assets of $1.6m with community services assets of $0.4m. Overall an under-spend of $700k. Details of the specific assets are in Attachment C.

25. Net cost of service for the year was $247,000 under budget and is explained in the following pages. The major variance is in the parks activity relating to lower full facility contract maintenance than planned.

26. The board approved $78,000 of locally driven initiatives (LDI) budget to be carried forward to next year for projects yet to be completed. See Attachment C for a detailed summary.

Key performance indicators

27. Performance measures results from the 10 Year Budget (Long-term Plan 2015-2025) were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board in Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

28. This report informs the Waitākere Ranges Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

Tauākī whakaaweawe Māori / Māori impact statement

29. The Community Capacity Building work programme delivered via the Community Waitakere partnership builds on the capacity building work initiated by Community Waitākere in 2015/16 with Hoani Waititi Marae and surrounding communities. It supports the capacity of Hoani Waititi Marae to implement community-based programmes and activities and connect to the wider community.

30. The local board formally agreed on 28 September 2017 to pursue a relationship agreement with Te Kawerau a Maki in 2018, as a commitment to an open and positive relationship.

31. The activity ‘increase diverse participation - community and iwi engagement and initiatives – fund and facilitate community and mana whenua engagement in local board initiatives’ work is progressing towards producing an action plan by and for Māori Communities to address priorities identified in the Toi Tu Wāitakere Report and a Māori responsiveness plan for the western local boards.

Ngā ritenga ā-pūtea / Financial implications

32. This report is provided to enable the Waitākere Ranges Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Waitākere Ranges Local Board receiving this report.

Ngā raru tūpono / Risks

33. Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

34. The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Local Board Work Programme Snapshot 2017/2018 Q4	79
b ⇩	Work Programme 2017/2018 Q4 Report	81
c ⇩	Financial Performance	111

Ngā kaihaina / Signatories

Authors	Raewyn Curran - Senior Local Board Advisor - Waitakere Rnge
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Waitākere Ranges Local Board

23 August 2018

Chair’s report - August 2018

File No.: CP2018/15414

1. Glen Eden safety upgrade

I have had a rather strong link to Glen Eden for over 30 years. Back in 1988, I was planning to set up a legal practice. I noticed that the premises at 208 West Coast Road, Glen Eden were available and were central, comfortable and modestly priced. I have been there ever since.

I have always found Glen Eden to have a very decent caring community and be a good place to have a business. But until recently the pace of change has not been great although it is now increasing. And more is just around the corner.

Public transport usage is surging. The double tracking and electrification of the rail have caused significant change. Last year there were over 650,000 train boardings and alightings through Glen Eden's station. In 2014, there were 427,000.

And Auckland City is growing quickly. It is predicted that by 2031 the current population of just over 1.6 million will have increased to 2.2 million. In dealing with this growth Auckland has two options, expand or consolidate.

Growing out creates all sorts of problems, such as taking up our fertile areas and the Waitakere Ranges as well as increasing congestion and the expense of running the city. Sprawling cities are inefficient and unsustainable cities. The cost of infrastructure is higher and because everyone has to drive further congestion is a feature.

This is why Council has decided, and I agree with the decision, that Auckland should consolidate with up to 70% of future growth in the foreseeable future occurring within existing boundaries. To make this work the intensification has to be concentrated in those areas where there is the greatest potential for improved transport network performance. And this is on the public transport routes, particularly on the train lines.

This is not some academic theory. Big cities overseas such as London, New York, Beijing, Shanghai and Tokyo have shown how growth can be handled. And Los Angeles shows why over reliance on the car for transport does not work.

China and in particular Shanghai has shown what is possible. In order to address out of control air pollution and congestion China has been on an underground metro binge since the early 1990s. Shanghai is at the forefront of these efforts and now has 640 kilometers of underground rail after opening up its first metro rail line in 1993. To put this into perspective, Auckland’s city rail link currently being constructed is 3.4 kilometers long.

It is clear to me that to handle growth you have to put in place quality public transport, preferably train, that can move large numbers of people quickly and efficiently. Which is why the city rail link is so important.

Glen Eden is one of the areas the city rail link will benefit the most. When it’s finished, train trips to the centre of the city will take only 35 minutes and the train frequency will be every 6 minutes. I can’t imagine many people wanting to do this trip by car when the link is in place.

And already development in anticipation of further growth is happening. The Ted Manson Foundation towers are being built right now and are expected to be completed by June next year. And Housing Corp is intending to start the construction of another apartment block in Glen Eden in early 2019.

This is why I believe Auckland Transport’s current plan to upgrade and slow down traffic through Glen Eden is a welcome and important step to take. The area is too car dominated. Making the area more people friendly and safer is an imperative.

Following are some photos showing what is being consulted on.

This is the West Coast Road Captain Scott Road intersection which reflects work done by the Local Board a couple of years ago to improve Captain Scott Road.

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This is further down the road showing Glenview Road.

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And this is the Glendale Road intersection.

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There are few aspects of the proposal that have already attracted comment.

One question that has been asked is where are the cycleways and I agree. There may be a case for the local board to supplement the spend with some of our own transport capital project funds to make sure that cycleways are installed now although clearly my preference is that Auckland Transport pays for this. The local board’s draft greenways plan should be incorporated into the design work.

A safe pedestrian crossing over Glenview Road from Waikumete Road is important. Currently people take their hands in their lives when they cross this area. Safety improvements in this particular area are vital.

Local businesses are worried about parking. My understanding is there will be limited loss of parking further up by the Wilson Road intersection and this project will not cause other parking spaces to be lost. I should acknowledge that in the longer term the loss of car parks is inevitable. Land will become too valuable to be the preserve of a single car for extended periods of time. I am sure there will be other concerns and other proposals for improvement.

The consultation ends on September 9, 2018. Feedback can be provided online through Auckland Transport’s website.

2. Te Henga Quarry

Remediation of the Te Henga quarry is a significant issue for the local board.

Quarrying activity ceased in 2015. There was a request to allow quarrying activity to continue in a neighbouring reserve area but the local board was firmly against the desecration of pristine reserve land and so quarrying activity eventually ended.

Since then remediation of the land has started. The intent is that much of the area will be replanted and for there to be canopy cover over most of the site.

Perrys, the company with the right to quarry the area has an obligation to perform some rehabilitation work on the site.

There was also funds collected by Waitakere City over a number of years tagged for the rehabilitation of the site and my calculation is that a million dollars or so was collected to be spent.

It was anticipated that a total of $2 million would be spent of remediation after quarrying work was completed. Clearly to reach the remediation goal further money will need to be spent.

The site is an interesting area. There is a great deal of bush. There is a rather steep rock face that would be ideal for climbing if adequate safety provisions could be put in place. And there is a rather large pool that is being used for swimming but which clearly poses some danger in its present form.

The site has a great deal of potential but needs a lot of work and attention before it can be made safe which is why the money accumulated by Waitakere City is so important.

There is no current dedicated fund available to finish the site and make it accessible to and enjoyable for the public. But there is I believe at least a moral obligation for Council to come up with the money so the work can be done.

The liaison committee that used to meet is to be resurrected. I believe that this is an important first step in what will be a long process of converting a former quarry into an interesting and regenerating area.

3. Matariki

/var/folders/3m/4zpcs2v91j7_3pjkq8hpgm4w0000gn/T/com.microsoft.Word/WebArchiveCopyPasteTempFiles/p1041 Since my last report, the opening ceremony for Matariki was held at Arataki Visitor’s centre. On a beautifully clear but tremendously cold morning, we all gathered to witness sunrise. The day started with a very spiritual reciting of the whakapapa of Te Kawerau a Maki, speeches and then a tremendous haka led by Tyler Taua-Gordon with support from students of Hoani Waititi Marae’s kura augmented by a number of volunteers.

Their ability to wait patiently in the extreme cold was exemplary and the Haka one of the best I have witnessed.

I am really pleased that Matariki is becoming a celebrated event. It is an example of an indigenous event inspired by a significant natural occurrence. It has much more relevance and significance than white Christmas!

Congratulations to Te Kawerau a Maki and the Arataki Centre staff for a great event.

4. Waitakere’s night skies

I have had a number of complaints about how Auckland Transport’s roll out of LED lighting is affecting the dark skies of Waitakere, something that is protected under the Waitakere Ranges Heritage Area Act.

What has been happening is that Auckland Transport (AT) has been changing existing street lights to LED lighting. The environmental benefits are significant. There is a big saving in energy use, in the vicinity of 60%.

The light has, however, changed from orange to white and this has raised concerns. Our perceptions are that the lights are much brighter and to our eyes, they are.

Apparently to the human eye the colour orange is relatively dim, but the LED light chosen is very bright. This is because it approximates to the light of the full moon and we are genetically predisposed to seeing better with this light. Those of us whose ancestors survived the great sabre tooth onslaught because they could see better at night time are apparently now reaping the benefit. And if you want to light streets to make sure that drivers have the best chance of seeing around them then moonlight equivalent light is clearly the best.

AT confirmed that the lights are directed downwards and there is no upward spill of light. This means that the effect on the night sky is beneficial. AT has been working with the Dark Sky program who have continued to measure the sky and I understand they are pleased with the result.

There are apparently 100 street lights in the Waitakere Ranges heritage area (presumably rural) and that half of them have been replaced with LED lights. AT is willing to look at dimming lights that are being problematic. If anyone is experiencing a particular problem I am happy to receive comments and liaise with AT to see what can be done.

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5. Huia Seawall

This is a local project that was started over a year ago. Unfortunately, it has not proceeded as smoothly as intended and more work is going to be required to finish it.

A new stone wall has been constructed and two rather dramatic rock groynes have been constructed and completed. To finish the project, sand needs to be laid around the groyne and tapered to create a new shoreline.

The original project relied on sand being transferred from an area offshore and then laid around the groynes and the new wall. Unfortunately, not enough sand has been able to be sourced to complete the job.

There has also been localised erosion immediately west of the work that has been completed. The options for sourcing more sand are to either increase the size of the take area or to truck it in from elsewhere. Both options are problematic.

Staff are to talk to locals about the options and the board intends to make formal decisions regarding the completion of the project and the extent of the wall in the near future, hopefully to be held as soon as the agenda papers can be prepared.

Ngā tūtohunga / Recommendation/s

That the Waitākere Ranges Local Board:

a) receive the Chair Greg Presland’s report for August 2018.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Authors	Brenda Railey - Democracy Advisor - Waitakere Ranges
Authorisers	Glenn Boyd - Relationship Manager Henderson-Massey, Waitakere Ranges, Whau

Chairperson	Greg Presland
Deputy Chairperson	Saffron Toms
Members	Sandra Coney, QSO
	Neil Henderson
	Steve Tollestrup
	Ken Turner