Waitākere Ranges Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Waitākere Ranges Local Board held in the Waitākere Ranges Local Board Office, 39 Glenmall Place, Glen Eden on Thursday, 23 August 2018 at 6.00pm.

 

present

 

Chairperson

Greg Presland

 

 

 

Deputy Chairperson

Saffron Toms

 

 

 

Members

Sandra Coney, QSO

 

 

 

 

Neil Henderson

 

 

 

 

Steve Tollestrup

 

 

 

 

Ken Turner

 

 

 

 

IN ATTENDANCE

 

Councillors

Linda Cooper

 

 

Penny Hulse

 

 

 

 

 


Waitākere Ranges Local Board

23 August 2018

 

 

 

1          Welcome

Chairperson Greg Presland opened the meeting and welcomed those present.

 

2          Apologies

  There were no apologies.

 

3          Declaration of Interest

Members were reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

            Specifically members are asked to identify any new interests they have not previously disclosed, an interest that might be considered as a conflict of interest with a matter on the agenda.

The following are declared interests of the Waitākere Ranges Local Board:

Board Member

Organisation/Position

Sandra Coney

-   Waitemata District Health Board – Elected Member

-   Women’s Health Action Trust – Patron

-   New Zealand Society of Genealogists – Member

-   New Zealand Military Defence Society – Member

-   Cartwright Collective – Member

-   Titirangi RSA – Member

-   Portage Trust – Member

-   West Auckland Trust Services - Director

Neil Henderson

-   Portage Trust – Elected Member

-   West Auckland Trust Services (WATS) Board – Trustee/Director

Greg Presland

-   Lopdell House Development Trust – Trustee

-   Whau Coastal Walkway Environmental Trust – Trustee

-   Combined Youth Services Trust – Trustee

-   Glen Eden Bid – Member

-   Titirangi Ratepayers and Residents Association - member

-   Waitakere Ranges Protection Society - member

-   Titirangi RSA - member

-   Maungakiekie Golf Club - member

Steve Tollestrup

-   Waitakere Licensing Trust – Elected Member

-   Waitakere Task force on Family Violence – Appointee

-   Piha RSA - Member

Saffron Toms

Nil

Member appointments

Board members are appointed to the following bodies. In these appointments the board members represent Auckland Council:

Board

Organisation/Position

Sandra Coney

-   Friends of Arataki Incorporated – Trustee

Neil Henderson

-   Friends of Arataki Incorporated – Trustee

-   Rural Advisory Panel - Member

Steve Tollestrup

-   Glen Eden Business Improvement District - Member

-   Aircraft Noise Consultative Committee Group - Member

-   Local Government New Zealand Zone One Committee - Member

Greg Presland

-   Glen Eden Business Improvement District (alternate)

Saffron Toms

-   Ark in the Park

-   Manukau Harbour Forum - Chair

 

4          Confirmation of Minutes

Resolution number WTK/2018/106

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)         confirm the ordinary minutes of its meeting, held on Thursday, 9 August 2018, as a true and correct.

CARRIED

 

5          Leave of Absence

There were no leaves of absence.

 

6          Acknowledgements

There were no acknowledgements.

 

7          Petitions

There were no petitions.

 

8          Deputations

8.3

Deputation:  Oratia Community Traffic Group - traffic concerns

 

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTK/2018/107

MOVED by Chairperson G Presland, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)     receive the deputation on the Oratia neighbourhood traffic survey and thank Carolynne Stone, Sue Dell, Dave Smith and Paul Goldsmith for their attendance.

 

b)     request Auckland Transport staff review the proposal and provide feedback to the Local Board.

CARRIED

 

Attachments

a     23 August 2018 Waitākere Ranges Local Board - Item 8.3 Deputation: Oratia Community Traffic group - traffic concerns - presentation

 

 

 

 

 

 

 

 

 

8.1

Deputation: Tula’i Pasifika - 2018 Youth Leadership Programme

 

A powerpoint presentation was provided.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number WTK/2018/108

MOVED by Member S Coney, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      receive the deputation on the Tula’i Pasifika youth leadership programme for 2018 and thank Jeremiah Tauti for his attendance.

CARRIED

 

Attachments

a     23 August 2018 Waitākere Ranges Local Board - Item 8.1 Deputation: Tula'i Pasifika - 2018 Youth Leadership Programme - presentation

 

8.2

Deputation: Youth Advisory Panel - activities update

 

Resolution number WTK/2018/109

MOVED by Member S Coney, seconded by Member S Tollestrup:  

That the Waitākere Ranges Local Board:

a)      receive the deputation on the Youth Advisory Panel activities and thank Elja Murphy for her attendance.

CARRIED

 

9          Public Forum

There was no public forum.

 

10        Extraordinary Business

There was no extraordinary business.

 

11        Notices of Motion

Under Standing Order 2.5.1 Notices of Motion have been received from Member S Coney and Deputy Chairperson S Toms for consideration under items 13 and 14 respectively.

 

12

Waitākere Ward Councillor Update

 

Resolution number WTK/2018/110

MOVED by Chairperson G Presland, seconded by Member S Tollestrup:  

That the Waitākere Ranges Local Board:

a)      thank Waitākere Ward Councillors Linda Cooper and Penny Hulse for their update.

CARRIED

 

13

Notice of Motion - Sandra Coney: Use of drones for filming near seabirds

 

Resolution number WTK/2018/111

MOVED by Member S Coney, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)      adopt the DOC “Best practice guidance to help minimise disturbance when flying your drone around birds” (Attachment A) with appropriate modifications to apply to beaches and parks under the governance of the Local Board.

b)      invite Regional Parks to similarly adopt the DOC “Best practice guidance to help minimise disturbance when flying your drone around birds”.

CARRIED

 

14

Notice of Motion - Saffron Toms: Support for Auckland Council to become a City for CEDAW

 

Resolution number WTK/2018/112

MOVED by Deputy Chairperson S Toms, seconded by Member S Coney:  

That the Waitākere Ranges Local Board:

a)      support Auckland becoming a “City of CEDAW” (CEDAW – Convention on the Elimination of all forms of Discrimination Against Women)

b)      request these resolutions be forwarded to the Community Development and Safety Committee for their consideration alongside any forthcoming recommendations or reports on Auckland becoming a City for CEDAW.

CARRIED

 

15

Draft Annual Report 2017/18 – Waitākere Ranges Local Board

 

David Rose, Lead Financial Advisor, was in attendance to speak to this report.

 

Resolution number WTK/2018/113

MOVED by Chairperson G Presland, seconded by Member S Tollestrup:  

That the Waitākere Ranges Local Board:

a)      adopt the 2017/2018 Waitākere Ranges Local Board Annual Report (Appendix A) subject to changes approved by the board

b)      note that any proposed changes will be clearly communicated and agreed with the Chairperson, G Presland, before the report is submitted for adoption by the Governing Body by 27 September 2018.

c)      note its concern with the traffic light performance measuring indicators and request that where a performance achievement is within five per cent of the target variation be marked as green and within ten per cent marked as amber.

d)      thank officer David Rose for his attendance.

CARRIED

 

16

Project Streetscapes

 

Resolution number WTK/2018/114

MOVED by Member S Coney, seconded by Deputy Chairperson S Toms:  

That the Waitākere Ranges Local Board:

a)    supports the transfer of streetscape services from Auckland Transport to Community Facilities’ Full Facilities suppliers as part of Project Streetscapes with the proviso that the contract specifications recognise the Waitakere Ranges Heritage Area and that roadsides in the Waitākere Ranges are part of eco-systems and need managing to protect biodiversity and landscape values, and to control the spread of pest plants

 

b)    seeks a big improvement to the way roadsides and road reserves are managed within the Waitākere Ranges Heritage Area, given its regional and national significance. Many of the roads go through significant ecological areas with high scenic value. Council’s road network has become a highly visible vector for the spread of pest plants into neighbouring private property, as well as park land, such as the Waitākere Ranges Regional Park, and council needs to do better

 

c)    asks that a pest plant management plan be developed for roads in the heritage area. This is a requirement in the operative Regional Pest Management Strategy 

 

d)    asks that the environmental targeted rate be used to fund an increased service level to protect and restore roadside areas in the Waitākere Ranges Heritage Area

 

e)    asks that the streetscape contract include a funded restoration programme for natural areas as that is the most cost-effective way to control weeds in the long term

 

f)     identifies the following priority roadside sites that need attention for weeds in the Waitākere Ranges. (It should be noted that these are representative examples rather than being an exhaustive list):

 

1)       Titirangi Road, from Park Road to Rangiwai Road (climbing asparagus, ginger, tradescantia, bartlettina, Taiwanese cherry)

 

2)       Scenic Drive (right hand side) from the Titirangi roundabout to Exhibition Drive (mainly climbing asparagus, plectranthus and bartlettina))

 

3)       Huia Road from Titirangi roundabout to 78 Huia Road (climbing asparagus, tradescantia, ginger, wattle etc)

 

4)       Corner of Victory Road and Warner Park Road, (ginger and other weeds), not just roadside but Auckland Transport block of land that forms part of road reserve.

 

5)       Victory Road from Lookout Drive to Warner Park Road, (ginger, jasmine, tradescantia, blue morning glory)

 

6)       Huia Road, Parau, from Rauhuia Road to 700 Huia Road, one stand of bamboo opposite Armour Road, other stand is on road frontage 698 and 700 Huia Road

 

7)       Bunkers Hill, Victory Road intersection with Huia Road to Lower Nihotupu Dam (climbing asparagus, pampas, wattle)

 

8)       Area on West Coast Road, corner Bush Road, outside 844 and 846 West Coast Road. The Local Board did a planting project which was badly carried out, there was a slip. Area outside 846 West Coast Road needs weed control.

 

9)       Bush Road corner with West Coast Road, up to intersection with Forest Hill Road (plectranthus, blue morning glory, etc)

 

10)    Candia Road (arondo grass, agapanthus)

 

11)    Corner Candia and Henderson Valley Road, road side, 326 Henderson Valley Road – highly visible

 

12)    Exhibition Drive intersection with Huia Road (arundo grass)

 

13)    Whole of Piha Road to Karekare Road turn-off (gorse, pampas, Formosa lily, Japanese honeysuckle, agapanthus). Gorse on the road has been well controlled by Auckland Transport, it needs to continue.  With Piha Road and Scenic Road, it is important to recognise that these are major scenic/tourism routes and need to be kept free of pest plants

 

14)    Whole of Scenic Drive

 

15)    Piha Road from Karekare Road down to intersection with Pendrell Road (agapanthus on road sides in stormwater drains, and in particular around 36 Piha Road, also wattle)

 

16)    Huia Road from intersection with Armour Road to Huia (especially pampas, wattle and gorse), generally quite free of weeds so needs to be kept this way

 

17)    Area around Waitakere Quarry – 72 Te Henga Road to Aio Wira Road – cliff face and surrounds – wattle

 

18)    Whole of Cornwallis Road, (climbing asparagus, wattle, agapanthus, pampas, jasmine, tradescantia)

 

g)    expects that native vegetation in the road corridor should be managed in a manner which reflects the values and aspiration of the Heritage Area as a whole

 

h)    requests that roads not be widened or "hedged" as part of managing vegetation but that the "soft edges" of the forest be respected and restored

 

i)     requests that the flail mower only be used to control weeds that cannot be spread by this method and is not used on woody shrubs and trees such as manuka and kanuka

 

j)     identifies the following vegetation that needs particular care:

 

i)     28 Beach Valley Road to intersection Marine Parade South, Piha, pohutukawa

 

ii)    whole of Garden Road, Piha, pohutukawa, this whole road is listed in the CHI. NOTE: the pohutukawa outside 10 Garden Road is scheduled

 

iii)   whole of North Piha Road, especially pohutukawa and other vegetation in front of Maori rock shelter on road reserve outside 185 Marine Parade North; pohutukawa outside 14-16 and 24-26 that grow over the road; pohutukawa outside North Piha Campers Club, Les Waygood Reserve

 

iv)   The Cutting, Karekare, pohutukawa over the road

 

v)    any kauri in road reserves, especially Titirangi

 

k)    expects that:

 

1.    volunteer activity will be enabled where ecological restoration work is being done by the community within road reserves

 

2.    a no-spray register will be maintained for streets and properties where residents agree to look after the roadside

 

l)     notes that applying the standard of maintaining two metres either side of the formed road is inappropriate for an area like Waitakere Ranges with its challenging topography, and bush covered road reserves

 

m)  asks that the following local policy context be taken into account in developing and implementing roadside management practices for this area:

 

1.    Waitakere Ranges Heritage Area Transport Design Guidelines 2016

2.    Waitakere Ranges Strategic Weed Management Plan 2015

3.    Local Area Plans for Te Henga and the Waitakere River Valley; Muddy Creeks (Waima, Woodlands Park, Laingholm, Parau); Oratia; Waiatarua; and Henderson Valley/Opanuku.

CARRIED

 

 

 

 

17

Auckland Council’s Quarter Four and Year End Performance Report: Waitākere Ranges Local Board

 

Glenn Boyd, Relationship Manager Henderson-Massey Waitākere Ranges Whau was in attendance to speak to this report.

 

Resolution number WTK/2018/115

MOVED by Member S Coney, seconded by Member N Henderson:  

That the Waitākere Ranges Local Board:

a)      receive the performance report for the financial quarter and year ending 30 June 2018.

b)      note its concerns about delays in work programme delivery, especially compared to advice at the end of previous quarters.  There are a large number of work programmes showing in the RED category at the end of quarter four.  The local board seeks earlier advice on delays or non-completion of its programmes, to enable governance oversight and an opportunity to reallocate budget.

c)      gives feedback that the RAG status is confusing, for example projects already delivered should show as green not red.  Furthermore, projects that were rescheduled in the first two quarters are removed fully from the programme.

d)      note that the policy for Te Reo on Parks and Facility signs does not include translations but naming places where the local board decides it is appropriate (refer items 2477 and 2849).

d)      thank officer Glenn Boyd for his attendance.

CARRIED

 

18

Chair’s report - August 2018

 

Resolution number WTK/2018/116

MOVED by Chairperson G Presland, seconded by Member N Henderson:  

That the Waitākere Ranges Local Board:

a)      receive the Chair Greg Presland’s report for August 2018.

CARRIED

 

19

Governance Forward Work Programme Calendar

 

Resolution number WTK/2018/117

MOVED by Chairperson G Presland, seconded by Member N Henderson:  

That the Waitākere Ranges Local Board:

a)      receive the governance forward work programme calendar for August 2018.

CARRIED

 

20

Confirmation of Workshop Records

 

Resolution number WTK/2018/118

MOVED by Member S Tollestrup, seconded by Member N Henderson:  

That the Waitākere Ranges Local Board:

a)      receive the workshop records for 5, 12 and 19 July 2018.

CARRIED

  

 

 

21        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.   

 

 

 

 

9.00 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Waitākere Ranges Local Board HELD ON

 

 

 

DATE:............................................................................

 

 

CHAIRPERSON:...........................................................