Agenda of Waitematā Local Board

No.	Title	Page
a ⇩	Notice of motion - D Roche - City for CEDAW and supporting information	11

No.	Title	Page
a ⇩	Waitematā Local Board Annual Report 2017/2018	19

Waitematā Local Board

21 August 2018

Auckland Council’s Quarter Four and Year End Performance Report: Waitematā Local Board

File No.: CP2018/15029

Te take mō te pūrongo / Purpose of the report

1. To provide the Waitematā Local Board with an integrated report for quarter four, 1 April to 30 June 2018, and the overall performance for the financial year, against the approved 2017/2018 local board work programme.

Whakarāpopototanga matua / Executive summary

2. This report provides an integrated view of performance for the Waitematā Local Board and includes financial performance and delivery against work programmes for the 2017/2018 financial year.

3. Fifty-three per cent of the activities within the agreed work programmes were delivered including multi-year projects that have progressed as expected. Fifty-nine activities were undelivered, cancelled, put on hold or deferred and 18 multi-year projects/activities have not progressed as expected during 2017/2018.

4. Key highlights for quarter four include:

· adoption of the 2018/2019 Local Board Agreement on 7 June 2018

· adoption of the 2018/2019 Community Services, Local Environment and Local Economic Development work programmes on 19 June 2018

· City Fringe Local Economic Development Plan launch and workshop with business associations on 14 June 2018

· public consultation of the draft Parnell Plan from 21 May to 29 June 2018

· allocation of $49,000 for local grants to 17 community organisations

· allocation of $125,000 for accommodation grants to 21 community organisations

· delivery of the Anzac Day service at the Grey Lynn RSC.

5. Key activity project achievements from the 2017/2018 work programme include:

· redevelopment of Ellen Melville Centre (ref 1949) which was opened to the community on 15 September 2017

· completion of the reinstatement of Fukuoka Friendship Gardens (ref 2990)

· Point Resolution Stairs upgrade (ref 2163) and Point Resolution renew paving (ref 3163)

· Newmarket Laneways Upgrade – Teed Street (ref 1948) which was completed in quarter two ahead of schedule

· successful delivery of signature events; Parnell Festival of Roses (ref 325), Myers Park Medley (ref 329), and the Franklin Road Christmas Lights opening (ref 323)

· successful delivery of the POP temporary art activation series (ref 245) held 1-25 March 2018

6. Key activities not delivered / not progressed as expected include:

· Waitematā - Western Springs native bush restoration plan (ref 2170)

· Myers Park Caretaker's Cottage - renew and restore (ref 2840)

· Grey Lynn Park - develop new changing rooms (ref 2158)

· Hobson Bay - renew pathways (ref 2159)

· Masonic Lodge Hall - demolish and remove (ref 2382)

7. The 2017/2018 financial performance report is attached to this report. There are some points for the local board to note:

· Waitematā Local Board’s capital investment for the year was $11.2 million and net operating cost of service was $23.2 million.

· Operating revenue was $376,000 below budget, $154,000 related to the Community Services (CS) activity and $221,000 to the Parks, Sport and Recreation (PSR) activity.

· Asset based services expenditure was well below budget, the main driver for the overall variance was related to parks maintenance costs.

· LDI expenditure for the year was $529,000 below budget. The board approved $499,000 of their LDI budget to be carried forward to 2018/2019 for the projects listed in the table below (paragraph 31). The remaining $30,000 variance relates to savings from response funds that were not fully utilised in the year.

· Capital investment for the year was $11.2 million, a variance of $4.2 million lower than budget. Parks asset renewals showing the largest variance of $1.4 million.

· Just over half of the Community Facilities delivered capital projects are in the planning phase or currently under construction.

8. Further financial detail is set out in Attachment C to this report.

9. Performance measures results from the 10-year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are not included in this quarterly report as they will be presented to the local board as a separate agenda item at the August 2018 business meeting entitled “Local Board Annual Report 2017/2018”.

Ngā tūtohunga / Recommendation

That the Waitematā Local Board:

a) receive the performance report for the financial quarter and year ending 30 June 2018.

Horopaki / Context

10. On 6 June 2017 the Waitematā Local Board approved the 2017/2018 work programme for the following operating departments:

· Arts, Community and Events

· Parks, Sport and Recreation

· Libraries and Information

· Community Facilities: Build Maintain Renew and Community Leases

· Infrastructure and Environmental Services

· Local Economic Development

11. The work programmes are aligned to the 2014 Waitematā Local Board Plan.

Tātaritanga me ngā tohutohu / Analysis and advice

Key highlights for quarter four

12. The key achievements to report from the quarter four period include:

· adoption of the 2018/2019 Local Board Agreement on 7 June 2018

· adoption of the 2018/2019 Community Services, Local Environment and Local Economic Development work programmes on 19 June 2018

· City Fringe Local Economic Development Plan launch and workshop with business associations on 14 June 2018

· public consultation of the draft Parnell Plan from 21 May to 29 June. Over 230 pieces of feedback were received and use of the Parnell Business Association organised and local board funded “Tuk-Talk” local transport initiative was very successful with over 600 people shuttled around Parnell responding to consultation questions

· allocation of $49,000 for local grants to 17 community organisations

· allocation of $125,000 for accommodation grants to 21 community organisations

· delivery of the Anzac Day service at the Grey Lynn RSC.

Overall performance against the Waitematā Local Board 2017/18 work programme

13. Fifty-three per cent of the activities in the agreed work programme have been delivered as expected. This percentage includes multi-year projects/activities that have progressed as expected. Fifty-nine activities were undelivered, cancelled, put on hold or deferred. In five cases these activities/ projects were duplicate work programme lines or were merged into a single work programme line and on one occasion (ref 3185) the activity project was completed by another department.

14. The snapshot (Attachment A), shows overall performance against the Waitematā Local Board’s approved 2017/2018 work programmes.

15. Operating departments have provided a quarterly update against their work programme delivery (Attachment B).

16. The Red, Amber, Green (“RAG”) status reflects the delivery at the end of the financial year. Red indicates the project or activity was cancelled, deferred, put on hold or not completed. Amber indicates a multi-year project or activity which has not progressed as expected for 2017/2018 and green indicates a project or activity delivered as expected or a multi-year project or activity which has progressed as expected for 2017/2018.

17. The year-end “RAG” status for each department work programme is shown in Table 1 below.

Table 1: End of year Local Board Work Programmes Activity Status

RAG	Red			Amber	Green		Percentage of activities delivered as expected (Green RAG status)
Activity Status	On Hold, Deferred	Cancelled	Not delivered	Activity Status (multi-year activities not progressed as expected)	Completed	In progress (multi-year activities progressed as expected)
ACE	5	-	-	3	26	-	76%
PSR	4	1	-	-	4	1	50%
Libraries	-	-	-	-	10	-	100%
CF	31	6	-	13	23	6	37%
Leases	11	-	-	2	5	-	28%
I&ES	-	-	-	-	7	2	100%
P&P	-	-	-	-	-	1	100%
ATEED	1	-	-	-	1	-	50%
TOTAL	52	7	0	18	76	10	53%

18. During delivery of the work programmes some activities have been combined for efficiency. Where this is the case, progress for each of the combined activities has been reported against the primary activity in the quarterly update (Attachment B).

19. For example activities Grey Lynn Paddle Pool - replace security fence (ref 2149) and Grey Lynn Paddle Pool - retile pool tank (ref 2150) have been combined Grey Lynn Paddle Pool - refurbish building (ref 2148) and are reported under ref 2148 as the “primary’ activity.

Key activity achievements from the 2017/2018 work programme

20. The key achievements in the delivery of the local board work programmes for 2017/2018 include:

· redevelopment of Ellen Melville Centre (ref 1949) which was opened to the community on 15 September 2017

· reinstatement of Fukuoka Friendship Gardens (ref 2990) which was officially opened on 17 July 2017

· Point Resolution Stairs upgrade (ref 2163) and Point Resolution renew paving (ref 3163)

· Newmarket Laneways Upgrade – Teed Street (ref 1948) which was completed in quarter two ahead of schedule

· successful delivery of signature events; Parnell Festival of Roses (ref 325), Myers Park Medley (ref 329), and the Franklin Road Christmas Lights opening (ref 323)

· successful delivery of the POP temporary art activation series (ref 245) held 1-25 March 2018

Overview of work programme achievement by department

Arts, Community and Events work programme

21. The percentage of Arts, Community and Events work programme activities delivered is 76 per cent. There are five activities that have a red status (cancelled, deferred, on hold or not completed) and three activities that have an amber status (multi-year projects that have not progressed as expected).

22. Activities that were not completed or progressed as expected (red and amber status) are set out and discussed in the table below.

Activity name and reference	RAG status	Activity status	Explanation
Community-led placemaking: Waitematā community empowerment initiatives (ref 640)	Red	Deferred	Some budgets have been carried forward into FY19 for projects that have not been fully scoped in partnership with the community and which are required to be reported and approved by the local board. Staff have worked with groups to draft and finalise funding agreements with: St Marys Bay Reserve weed management project, Victoria Quarter Residents project and Grafton Residents mural project. Staff have supported the Grafton and Great North Road community-led vision projects to finalise their reports, which will be presented to the local board. Staff are working with the Newmarket Business Association on implementation of initiatives from the Station Square community engagement report, including leveraging opportunities to activate the square in a positive way.
Increase diverse community participation: youth voice (WTM) (ref 641)	Red	Deferred	The proposed new model for the Waitematā Youth Collective will no longer be going ahead due to lack of capacity and commitment from the current Youth Collective leadership and reduced membership. Staff will present alternative approaches in July 2018. Due to errors discovered through the testing phase, the completion of the MyAKL app has been delayed. An updated version will be presented to the board in July. Staff recommendations for Youth Voice will be workshopped with the board in July 2018.
Local Māori Responsiveness Action Plan (ref 745)	Red	Deferred	This activity has been carried forward and is included in the 2018/2019 work programme. Staff continue to contact and map Māori organisations and agencies in the local board area. Hui will be held in August to bring these organisations together to progress the understanding of Māori aspirations.
Commence development of the Ellen Melville Centre's transition plan to community led management & operation by 2020 (ref 496)	Red	Deferred	Transition from council management was not intended to be undertaken in this financial year. This is now a work programme line for 2018/2019.
Grey Lynn community centre portfolio increase (ref 1980)	Red	Deferred	Grey Lynn Community Centre management have not confirmed intent to progress this. This is now an item on the 2018/2019 work programme.
Studio One - ABS Studio One Toi Tu Operational Expenses (ref 242)	Amber	In progress	The Q4 report will be completed in Q1 2018/2019. Staff have reported that there were 1624 visitors including 671 participants across 28 programmes at the facility.
Regional Work Programme Information and Updates (ref 246)	Amber	In progress	Manufacturing and consenting delays have impacted on completion and installation of several regional art works. Full details are set out in attachment B.
3 Ponsonby Road Feasibility Study- LDI (ref 1903)	Amber	In progress	Staff met with the local board in Q4 to discuss the scope to complete a needs analysis and assessment of community space available for the arts and creative industries in the Waitematā Local Board area. A services agreement has been contracted and staff will update the local board with progress on this work in Q1 FY19.

Parks, Sport and Recreation work programme

23. The percentage of Parks, Sport and Recreation work programme activities delivered is 50 per cent. There are five activities that have a red status. Activities that were not completed or progressed as expected (Red status) are discussed in the table below.

Activity name and reference	RAG status	Activity status	Explanation
Newmarket area: Play space needs assessment: scoping and design (ref 1125)	Red	Deferred	The project is delayed until a decision about land allocation is made. In the meantime some alternatives are being delivered. Staff have re-scoped the approach and presented an updated approach to the local board on 8 May 2018. Staff have engaged the Roots Collective to engage and consult with young people in the Newmarket area. Staff are working closely with Newmarket Business Association building on the community consultation and activation project they have been working on with Newmarket Station Square.
Sport & Recreations Facility partnership programme (ref 3342)	Red	Deferred	This work has not yet been undertaken due to staff turnover within the sport and recreation role. The funds will be carried forward to the next financial year.
Public Open Space Naming Fund (ref 1102)	Red	Deferred	Consultation is complete and a workshop has taken place with suggested options for naming the two reserves. These will be formally presented to the local board at a business meeting in Q1 FY19 following a second workshop in July 2018.
Symonds Street Cemetery: Signage Stage III: Botanical & wayfinding (ref 1143)	Red	Deferred	Anglican Memorial drainage: investigation and appointment of a project manager by Community Facilities. Entrance signage - delays to the West Cemetery pathway installation project, means that some signage budget will need to be carried forward for the installation of signs when the project is delivered in summer 2018/2019. The rose signs have been designed and produced for over 85 identified roses. (About 26 roses are still unidentified.) The intention is to install the signs during the Symonds Street Cemetery Rose Pruning event with the Friends of Symonds Street Cemetery and Heritage Rose Society volunteers on Sunday 22 July.
WTM: Parks response fund FY17/18 (ref 2810)	Red	Cancelled	Local board asked for the project to be cancelled and the budget reallocated. $15,511.27 of the allocated budget has been transferred (resolution WTM/2018/53) to the Local Discretionary Community Grants Fund, with the balance being returned as a saving.

Libraries and Information work programme

24. The Libraries and Information work programme activities was 100 per cent delivered as expected.

Community Facilities: Build Maintain Renew work programme

25. The percentage of Community Facilities: Build Maintain Renew work programme activities delivered is 37 per cent. There are 37 activities that have a red status and 13 activities that have an amber status (multi-year projects that have no progressed as expected).

26. Activities that were not completed or progressed as expected (red and amber status) are discussed below.

Activity name and reference	RAG status	Activity status	Explanation
Leys Institute Hall - renew security access (ref 2142)	Red	Deferred	Project to be carried forward into the first quarter of financial year 2019 for full delivery. Due to a lack of response to the initial tender this will need to be re-sent for pricing. The next step will be to approach a new supplier and obtain pricing. Fast track the subsequent installation works.
Grey Lynn Paddle Pool - refurbish building (ref 2148)	Red	Deferred	Project to be carried forward into the first quarter of financial year 2019 for full delivery. Tender for physical works has been completed and submissions received have identified a budget shortfall. The scope will need to be reviewed with the aquatics team to see if there is any possibility of value engineering or whether a budget change request will be required.
Grey Lynn Paddle Pool - replace security fence (ref 2149)	Red	Cancelled	Project was merged with another activity line; Grey Lynn Paddle Pool - refurbish building, replace security fence, retile pool tank. Please refer to above commentary for activity ref 2148.
Grey Lynn Paddle Pool - retile pool tank (ref 2150)	Red	Cancelled	Project was merged with another activity line; Grey Lynn Paddle Pool - refurbish building, replace security fence, retile pool tank. Please refer to above commentary for activity ref 2148.
Olympic Pool - replace main pool sparge line (ref 2151)	Red	On Hold	This project has been placed on hold until a complete seismic assessment is done on the building. Detailed seismic assessment is underway. Due to the size of the facility and complex condition, additional professional advice is sought prior to the report being finalised
Pt Erin Pool - replace playground (ref 2153)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Inviting quotes from various consultants to submit fee proposal. Next step will be to finalise consultant and scope works. Schedule physical works for next financial year
Albert Park - reinstate Zig Zag track FY17 (ref 2157)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. A detailed design for the zig zag track and the desire line path has been completed. Once resource consent and Heritage New Zealand authority has been obtained, a contractor can be procured for construction in the 2018/2019 year.
Outhwaite Park - renew playground (ref 2161)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Procuring detailed design for civil works that will integrate the play area and carpark hardscape work. Procuring arborist due to heritage trees within the play and carpark renewal
Symonds Street Cemetery Signage Stage III CAPEX (ref 2164)	Red	Cancelled	This is a duplicate record and works have been completed in the last financial year.
Western Springs Lakeside Park - renew playground (ref 2169)	Red	On Hold	This project is on hold until the Western Springs Lakeside Park Development Plan has been consulted on. Project timelines have been moved to allow for construction in summer (February-May 2020)
Masonic Lodge Hall - demolish and remove (ref 2382)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Consultation on concept design for Salisbury Reserve is currently being organised. Following consultation, a local board decision will be sought on reserve reinstatement following removal of the hall
Heritage Foreshore - interpretation panels (digitisation) (ref 2383)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Discussions have been held with the third-party digital platform supplier to understand requirements for publishing heritage content. An existing Quick Response (QR) link issue was identified when pre-testing was undertaken of QR codes. Staff are supporting the supplier to remedy this. Discussions have been held with the heritage team on selecting relevant complimentary foreshore content to be published.
Waitematā - Te Hā o Hine - install signage (ref 2384)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Signage specialist undertaking design in collaboration with Ngāti Whātua Ōrākei and the National Council of Women for the interpretive text. Development of sign format and location will be provided to the local board for final review. Consent applications will be undertaken where necessary.
Myers Park Caretaker's Cottage - renew and restore (ref 2840)	Red	Deferred	Project deferred until financial year 2018/2019 at which time the scope of works and user group will be identified.
Arch Hill Reserve - (half field) sand carpet + lights (ref 2916)	Red	On hold	Project placed on hold due to unsuitability of upgrading this site. Initial investigation has taken place regarding installing a new sand carpet and lights at Arch Hill Reserve. A noise assessment has been completed for the site which determined that the predicted noise levels post the upgrade would exceed permitted noise limits in the Unitary Plan. Other things to consider for this site are the lack of car parking and toilet facilities and whether this is a suitable location for this type of upgrade. Council staff acknowledge that there is a shortfall of sports fields, and sports fields with lights in the Waitematā Local Board area, however do not believe this site is suitable for the proposed upgrade. Council staff recommend this project is cancelled based on the findings of the site investigation.
Coxs Bay - reinstate pathway - stage 3 - Parawai Crescent section (ref 2956)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Consultation is being undertaken with adjoining Parawai Crescent land owners regarding the removal of the footpath and reinstatement of their properties. Resource consent and building consent application in progress
Seddon Fields, Western Springs - renew light poles and lighting heads (ref 3185)	Red	Cancelled	Project record is cancelled as it has already been completed by the Operational Management and Maintenance team.
Symonds Street Cemetery - renew west structures (ref 3210)	Red	Deferred	Physical works scheduled for next financial year. The renewal part of this project will be combined with the Symonds Street Cemetery Path Network project. The scope of the renewal works is being included in the scope and final design of the path network project
Symonds St Cemetery West - install new pathway and new entranceway (ref 3292)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Developed design report incorporating the local board and stakeholder feedback completed and sent through to the board. Detailed design and resource consenting phase are underway. Resource consent is due to be lodged in July, after further specialist reports are now required. Physical works to commence during the 2019 summer period as planned.
Elam Street - renew walkway (ref 3309)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Finalising design of staircase and sign-off for building consent application. At the same time Community Facilities and the Legal Department are involved with the neighbouring property due to their garage being built on council land and the impact this has on the project.
Victoria Park - develop greenway (AT Funded) (ref 3472)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Design of lighting and artistic treatments to areas under viaduct underway. Preparation of resource consent.
Albert Park - renew band rotunda (ref 2154)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. The work on the band rotunda has commenced. The Development Programme Office is supplying the funding for the delivery of this renewal. The work on the band rotunda is scheduled to be completed by the end of July 2018.
Albert Park Cottage - renew building (ref 2155)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. The work on site has commenced and is progressing well. The Development Programme Office is supplying the funding for the delivery of this renewal. The physical works are scheduled to be completed by the end of August - early September 2018.
Albert Park - renew structures and utilities (ref 2156)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Most works have been completed with the only outstanding item is the handrail. Community Facilities delayed the tendering to get a sample handrail approved by the built heritage team.
Hobson Bay - renew pathways (ref 2159)	Red	Cancelled	The board resolved in September 2017 to close the paths due to slips and health and safety risks. The Hobson Bay pathway renewal has been cancelled and returned to Community Services for reassessment. This is to progress the feasibility to develop a continuous walkway link around Hobson Bay. The specific section referenced, for the renewal scope covered from Awatea Road access to the north along the mudcrete bund.
Waitematā - Parks Improvement Projects – LDI (ref 2162)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Completed works: 1. Grey Lynn Park Playground - picnic tables and cycle stands. 2. Francis and Moira Reserve entrance poles signs. 3. Ernest Davis lookout signage. 4. Grey Lynn Park - monkey bars installed. 5. Grey Lynn Park - pump track improvements. New works approved by the local board in December 2017: 1. Domain Signage - improve connectivity between the Domain and Parnell Rail Station: Handed over to the Domain team to deliver. 2. 254 Ponsonby Road - notice board signage: Location revised. Final plinth/noticeboard options are under review by community. Install July. 3. 70-74 Wellington Street: Local Board increased scope in May 2018. Costs confirmed, $3,000 additional. In delivery June/July. 4. Auckland Women's Centre - new signage and Kelmarna Community Gardens - redevelop entrance way: Final designs ready for delivery. Local board are reviewing these, approval is pending. Once approved, the physical works can commence. 5. Pollinator pathways - educational signage, artwork and new boxed garden beds: Capital budget approval given for path installation. Opex maintenance cost is significant, awaiting facility maintenance contractor and pollinator path team to confirm costings.
Waitematā - renew playspaces FY17-19 (ref 2166)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. 1. Francis Reserve - cushion fall top up is completed. 2. Ireland Reserve - design for a like-for-like playground renewal is currently underway. 3. Vermont Reserve - procurement for construction works is complete but start of physical works has been delayed due to consenting requirement as this reserve is a closed landfill and soil tests have been requested by planners. 4. Sackville Reserve - physical works are currently underway. Completion of the playgrounds expected by the end of September 2018.
Weona coastal walkway – implementation (ref 2167)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Signage has been installed. Repairs of fence post and replacement of hinges will be started late May.
Albert Park - development - stage 4 (ref 2904)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. The design of the pathways has been completed. We are now working with the Auckland Council storm water experts and the Art Gallery to find a solution to the storm water drainage from the path.
Highwic House - renew roads and car parks (ref 3009)	Red	Deferred	Delay due to consent requirements and capacity within Heritage New Zealand. Archaeological investigation and heritage reports have been prepared but the project is currently stalled due to staff changes and capacity to progress the project within Heritage New Zealand. An external planner is to be appointed to drive the Heritage Authority and resource consent phases so works can be expedited
Olympic Pool - improve acoustics in main pool (ref 3128)	Red	On hold	Project on hold due to structural assessment of the pools. Schedule unlikely to be achieved, recommend project be rolled into structural remedial works if they are going to occur.
Pt Erin Pool - replace entrance door controller, rebuild perimeter security fence (ref 3162)	Red	Cancelled	Project was merged with another activity line (Pt Erin Pool - comprehensive renewal ref 2152).
Studio One - Artstation - refurbish roof to fix leak (ref 3202)	Red	Deferred	Project to be carried forward into the first quarter of financial year 2019 for full delivery. Due to a lack of response to the initial tender this project will need to be re-sent for pricing. Next steps are to approach a new supplier and obtain pricing. Fast track the subsequent installation works
Waitematā - renew signage FY17 (ref 3245)	Red	Deferred	Delays due to release of new design templates and finalised icons for formatting new signs. Remainder of signs to be completed in August weather dependent for locations where concrete footings are required.
Waitematā - renew utilities and furniture FY17 (ref 3247)	Red	Deferred	Delays due to wider changes to park development that effects the scoped renewal assets. The renewal of the water fountains at Western Springs has been deferred until the design review of the park is complete. Wellpark Reserve path lighting - current design costs received. Place renewal of assets at Western Springs on hold, proceed to implement lighting upgrade at Wellpark Reserve
Waitematā - renew paving (ref 3148)	Red	Deferred	Delayed due to consenting, insufficient budget and arborist issues. Contractor being procured to carry out the path renewal at Alberon Reserve
Salisbury Reserve - develop greenway (AT Funded) (ref 3471)	Red	Deferred	Project to be carried forward into the new financial year for full delivery. Physical work has been completed. Signage installation required for project closure.
254 Ponsonby Road: Review and planning (ref 2040)	Amber	In progress	Funding to be determined through the long-term plan process. A business case and high-level concept design for a range of development options has been done in relation to this project as Waitematā’s one local initiative (OLI)
Parnell Library - comprehensive renewal (ref 2147)	Amber	In progress	The purpose of this project was to bring back the original condition of the leased space if the lease is not renewed. The scope of the project would need to be clarified if the lease is being renewed. Suggesting pushing project into financial year 2020. The exterior of the building is covered by the building owner and not the responsibility of Auckland Council. This is a multi-year project and progress is slower than anticipated. A stakeholder meeting with the library has been held to discuss the scope of works. Next step will be to engage consultants to get concept plans for refurbishment underway.
Pt Erin Pool - comprehensive renewal (ref 2152)	Amber	In progress	This is a multi-year project. Consultants to undertake the scoping are currently being engaged. Next step is to finalise the scope, with physical works being planned for next financial year.
Waitematā - Western Springs native bush restoration plan (ref 2170)	Amber	In progress	Resource consent application lodged in June 2018 with an expectation to hear the result in September 2018. Pending consent approval the removals and initial planting would be delivered early in 2019 (approximately March to June)
Central Library - renew roof & cladding (ref 2145)	Amber	In progress	This is a multi-year project. Currently tendering for stage one works and then seek approval to award the contract for stage one. The indicative construction start date for stage one (for total roof top) is July 2018 and completion in January 2019. Stage two (for lower decks) is estimated to be completed by the end of August 2019.
Central Library - replace air handling units (ref 2146)	Amber	In progress	This is a multi-year project. Planning for stage two covering the replacement of the remaining air handling units (AHUs) is estimated to be about 23 units. (Stage one was completed last year for AHU 23). Execution and delivery over a two-year period with expected completion by 30 June 2020 if not earlier, due to project complexities and the need to minimise disruption to the library.
Grey Lynn Park - develop new changing rooms (ref 2158)	Amber	In progress	A multi-year project, progress slower than anticipated. Engagement of professional services delayed obtaining input from the Closed Landfill team, currently waiting for feedback. Professional services should be engaged in late June 2018. Assessment of asbestos issues in derelict athletics building complete. Discuss concept design with local board and club in late August 2018.
Western Park - renew boardwalk and paving (ref 2168)	Amber	In progress	The expected end date for the works has been delayed by six weeks due to wet weather and related safety issues from the saturated ground conditions. This is a multi-year project. Completed physical works for the stairway and boardwalk by mid-August 2018
313 Queen Street - renew vacant space (ref 2892)	Amber	In progress	A multi-year project, progress slower than anticipated. Revised plan with the changes as requested has been sent to the local board for approval. Deliver physical works, estimated completion is set for the end of July 2018.
Parnell Pool - comprehensive renewal (ref 3155)	Amber	In progress	Physical works are in progress and are expected to continue through to mid-November 2018. A multi-year project, progress slower than anticipated.
Waitematā - renew paving, courts and car park FY17 (ref 3244)	Amber	In progress	A multi-year project, progress slower than anticipated. Heritage consent, resource consent, iwi engagement and stakeholder engagement has been completed. Engineering approval and contaminated land approval is currently underway, damaged stormwater has been investigated and is now under design. Currently waiting on design specifications to give to the contractor. Both projects will now start in financial year 2019. The design and investigation has taken longer than expected due to the consents required and stormwater issues underground
Waitematā - renew structures FY17 (ref 3246) (Bayfield Park & Grey Lynn Park)	Amber	In progress	Issues with stormwater system discovered during early delivery. Engineers are working on new concept to solve issues with storm water system and completing an assessment on the pedestrian bridge. Conversation with Auckland Transport and Local Board on renewal of the bridge or upgrading the bridge as part of the greenways connection plan. A multi-year project, progress slower than anticipated
24 Logan Terrace, Parnell - remediate major slip (ref 3444)	Amber	In progress	A multi-year project, progress slower than anticipated. Design completed, contract drafted and planning review completed. Review contract and issue tender. Construction to commence in August/ September 2018

Plans and Places

27. The Plans and Places work programme activities was 100 per cent delivered.

Community Leases work programme

28. The percentage of Community Leases work programme activities delivered is 28 per cent. There are eleven leases that have a red status and two leases that have an amber status. Activities that were not completed or progressed as expected (red and amber status) are discussed below.

Activity name and reference	RAG status	Activity status	Explanation
Circability Trust Lease renewal for 271 Victoria Street, Freemans Bay (ref 1767)	Red	Deferred	The activity was expected to be completed this year but has been deferred. Renewal of ground and building lease to Circability Trust. This lease qualifies for the streamlined process for lease renewal without variation. Group has yet to submit completed renewal application. Deferred to the 2018/2019 work programme as the lease is only due for renewal in July 2018.
Frank Sargeson Trust Lease renewal for 25 Princes Street, Auckland (ref 1768)	Red	Deferred	The activity was expected to be completed this year but has been deferred. Staff have been following up and working with the tenant to complete their renewal application. Tenant has returned completed application to council. Completion of work is deferred to quarter one of the 2018/2019 work programme.
New lease Auckland Playcentres Association Inc - Franklin Road (ref 1769)	Red	Deferred	The activity was expected to be completed this year but has been deferred. Staff are liaising with the playcentre coordinator. This has been deferred from the 2017/2018 work programme to the 2018/2019 work programme.
RNZ Plunket Society - 192 Parnell Rd, Parnell (ref 1772)	Red	Deferred	Action on a new lease for the property on hold waiting for decisions on the future development of the adjoining Heard Park. Part of a multi-year re-building project that is expected to continue into 2018/2019. Deferred from the 2017/2018 work programme due to redevelopment plans for Heard Park
New lease RNZ Plunket Trust - 545 Parnell Rd, Parnell (ref 1773)	Red	Deferred	Discussions by Panuku have been underway to explore building lease extension options that could apply subsequent to the expiry of the building lease in May 2019. The proposed building lease extension option could provide for continued service provisions from the Jubilee Building.
Renewal and variation Herne Bay Ponsonby Racquets Club Inc (ref 1774)	Red	Deferred	Staff await information from council's Parks Sports and Recreation team regarding the club's loan repayments/ restructuring with council. This will be available September/August. As the lease variation/extension needs to coincide with the loan, work on the lease will continue to be on hold.
New lease West End Lawn Tennis Club Inc (ref 1775)	Red	Deferred	This activity was expected to be completed in 2017/2018. Staff have updated the club on the delay in reporting the new lease. Reporting delayed to Q1 of the 108/2019 workplan year.
Lease Renewal Richmond Rovers Rugby League Club Inc (ref 1777)	Red	Deferred	This activity was expected to be completed in 2017/2018 and has been deferred Reporting delayed, staff need to get up-to-date financial statements from the lessee.
Lease Renewal Societa' Dante Alighieri (Italian Society) Renewal lease 52 Hepburn St, Freemans Bay (ref 1778)	Red	Deferred	This activity was expected to be completed in 2017/2018 and has been deferred. The group has submitted a completed renewal application. The lease qualifies for the streamlined process for lease renewal without variation and a memo for this has been completed. Awaiting the latest financial statement from the group. Site visit to be undertaken with maintenance staff. Deed of renewal is deferred to quarter one of the 2018/2019 work programme
The Children's Autism Foundation renewal lease 52 Hepburn St, Freemans Bay (ref 1779)	Red	Deferred	This activity was expected to be completed in 2017/2018 and has been deferred. The renewal is straightforward and the streamlined process for lease renewal without variation has been completed. Staff need to undertake a site visit with maintenance staff. Deed of renewal will be deferred and completed in quarter one of 2018/2019
Caretakers Cottage Albert Park 33-43 Princes Street call for expressions of interest to occupy the former Caretakers Cottage Albert Park (ref 2034)	Red	Deferred	This project be completed this year and has been deferred. The renovation works are still to be completed.
Renewal Citizens Advice Bureau - Grey Lynn (ref 1770)	Amber	In progress	Citizens Advice Bureau have responded on draft multi premise lease - response is being considered by staff. Once the board has considered the original report recommending the multi-premises lease this matter can be progressed further.
Renewal - CAB Central Library (ref 3316)	Amber	In progress	Part of a multi-year project that was expected to continue into next year which has progressed as expected for 2017/2018. Citizens Advice Bureau have responded on draft multi-premise lease and this response is being considered by staff. Once the board has considered the original report recommending the multi-premises lease this matter can be progressed further

Infrastructure and Environment Services work programme

29. The Infrastructure and Environment Services work programme activities were 100 per cent delivered.

Local Economic Development work programme

30. The percentage of Local Economic Development work programme activities delivered is 50 percent. There is one activity that are Red / ‘deferred’. The activity that was not completed or progressed as expected (red status) is discussed in the table below.

Activity name and reference

RAG status

Activity status

Explanation

Implementation of Economic Development Action Plan (ref 925)

Red

The allocated budget remained unspent within the financial year and has been deferred by the local board.

A workshop was held with the Business Associations on the 14 June 2018. At this workshop the business associations along with local board portfolio lead members identified the following priorities from the City Fringe action plan for work going forward: 5.2: Auckland Transport 1.2: Collective identity 1.1: Events 4.1: Mitigate disruption

The next steps identified were to focus on the top two priorities where the Local Board can support the City Fringe BID community through the City Fringe ED Action Plan to create a better environment for their members

Deferred activities

31. As part of the local board funding policy, local boards have resolved to defer activities funded through the Locally Driven Initiatives (LDI) operating fund that were not delivered in 2017/2018. A total of $499,000 has been deferred to 2018/2019. The following activities have been deferred to the 2018/2019 financial year:

Activity	Budget
Implementation of Economic Development Action Plan	$40,000.00
Newmarket area: Play space needs assessment	$30,000.00
3 Ponsonby Road Feasibility Study	$20,000.00
Western Springs Lakeside Park: Waiorea Development Plan (original budget $50k)	$15,000.00
Facility Partnership Programme	$20,000.00
Western Springs Native Bush Restoration Plan	$204,000.00
Empowered Communities	$40,000.00
Youth Voice	$10,000.00
Local Māori Responsiveness Action Plan	$5,000.00
Removal of Masonic Lodge Hall	$30,000.00
Waitematā - urban forest restoration	$65,000.00
Local plan for MOTAT, Western Springs, Auckland Zoo and Seddon Fields	$20,000.00
Total	$499,000.00

32. Undelivered capex funded activities will be brought to the local board by Community Facilities as part of their annual capex carry forward process.

Financial performance

33. Waitematā Local Board’s capital investment for the year was $11.2 million and net operating cost of service was $23.2 million.

34. Operating revenue was $376,000 below budget, $154,000 related to the Community Services (CS) activity and $221,000 to the Parks, Sport and Recreation (PSR) activity. The CS variance relates to Studio One Toi Tū not achieving its revenue targets which were set too high. For PSR, fitness visits were down against targets that were set at Tepid Baths.

35. Asset based services expenditure was well below budget, the main driver for the overall variance was related to parks maintenance costs. A reallocation of budgets between all local boards is required and now that baseline costs have been established this financial year they will be factored into the revised budgets for 2018/2019.

36. LDI expenditure for the year was $529,000 below budget. The board approved $499,000 of their LDI budget to be carried forward to 2018/2019 for the projects listed in the table below. The remaining $30,000 variance relates to savings from response funds that were not fully utilised in the year.

37. Capital investment for the year was $11.2 million, a variance of $4.2 million lower than budget. Parks asset renewals showing the largest variance of $1.4 million. Just over half of the Community Facilities delivered capital projects are in the planning phase or currently under construction. The Dove Myer Robinson Park pathway renewal was completed in the quarter with cost to the end of June at $421,000. The comprehensive upgrade of Parnell Pool continues with an expected completion date of November 2018. Stage one of the Central Library roof and cladding renewal should commence early in the new financial year once the tender is awarded.

38. The $420,000 capital contribution relates to the Salisbury Reserve ($150,000) Greenway and Victoria Park ($170,000) Greenway projects. The contributions are received from Auckland Transport.

Key performance indicators

39. Performance measures results from the 10-year Budget Long-term Plan 2015-2025 were included in the previous quarterly performance reports. These are excluded this quarter as they will be presented to the board as part of the Draft Annual Report 2017/2018.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /

Local impacts and local board views

40. This report informs the Waitematā Local Board of the performance for the quarter ending 30 June 2018 and the performance for the 2017/2018 financial year.

Tauākī whakaaweawe Māori / Māori impact statement

41. A number of the key projects set out in this report have involved direct engagement with iwi and the projects themselves have been refined as a result of this engagement. For example Public Open Space Naming Fund (ref 1102) involved consultation with iwi for traditional names or the gifting of contemporary names and iwi were engaged as part of the pre-consultation work for the Western Springs Lakeside Park: Waiorea Development Plan (ref 1101).

42. The Waitematā Local Board will continue to ensure mana whenua have input into local board projects and that projects are refined in response to this valued input.

43. Mana whenua customary practices continue to be embedded into the opening events for the Board’s projects.

Ngā ritenga ā-pūtea / Financial implications

44. This report is provided to enable the Waitematā Local Board to monitor the organisation’s progress and performance in delivering the 2017/2018 work programmes and to report this to the public. There are no financial implications associated with the Waitematā Local Board receiving this report.

Ngā raru tūpono / Risks

45. Risk associated with the delivery and/or delay of work programmes have been addressed in the ‘Overview of work programme achievement by department’ section.

Ngā koringa ā-muri / Next steps

46. The Lead Financial Advisor will action the deferral of identified activities and departments will add these into their 2018/2019 work programmes.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waitematā Local Board Work Programme Snapshot 2017/2018 Q4	55
b ⇩	Waitematā Quarterly Performance Report June 2018 - Local Board Work Programme Update 2017/2018 Q4	57
c ⇩	Waitematā Quarterly Performance Report Jun 2018 - Financial Appendix	91

Ngā kaihaina / Signatories

Author	Simon Tattersfield - Senior Local Board Advisor - Waitematā
Authoriser	Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

21 August 2018

Auckland Transport August 2018 update

File No.: CP2018/14133

Te take mō te pūrongo / Purpose of the report

1. To provide an update to the Waitematā Local Board on transport related matters in their area including the Local Board Transport Capital Fund (LBTCF).

Whakarāpopototanga matua / Executive summary

2. This report covers:

· the quarterly report from Auckland Transport (AT) to the local board

· a summary of Auckland Transport projects and operations in the local board area

· a summary of the local board’s transport capital fund.

· a summary of consultation activity

· a summary of general information items sent to the local board

· Traffic Control Committee decisions

Ngā tūtohunga / Recommendation

That the Waitematā Local Board:

a) receive the Auckland Transport August 2018 update report.

Horopaki / Context

3. This report updates the local board on Auckland Transport projects and operations in the local board area, it updates the local board on their advocacy and consultations and includes information on the status of the Local Board Transport Capital Fund.

4. Auckland Transport is responsible for all of Auckland’s transport services, excluding state highways. We report on a monthly basis to local boards, as set out in our Local Board Engagement Plan. This monthly reporting commitment acknowledges the important engagement role local boards play within the governance of Auckland on behalf of their local communities.

5. The Local Board Transport Capital Fund is a capital budget provided to all local boards by Auckland Council and delivered by Auckland Transport. Local boards can use this fund to deliver transport infrastructure projects that they believe are important but are not part of Auckland Transport’s work programme. Projects must also:

· be safe

· not impede network efficiency

· be in the road corridor (although projects running through parks can be considered if there is a transport outcome).

Tātaritanga me ngā tohutohu / Analysis and advice

Auckland Transport projects and operations in the local board area

6. The table below has a general summary of projects and activities of interest to the local board with their current status. Please note that all timings are indicative and are subject to change:

Item	Update
Park Road Busway - bus priority improvements on Park Road between Grafton Bridge and the Hospital entrance	No update this month. (July 2018 Update - AT has been engaging with key stakeholders on the Park Road project. Traffic management outside the new University medical facility conflicts with construction of the proposed improvements and is likely to delay the project until 2020. Public consultation has been put on hold until we confirm with the University the earliest date that construction could proceed.)
Wellesley Street Bus Improvement Project (formerly Midtown bus route) – improving how city centre buses operate	The detailed business case is about to be released for tender and should be awarded and underway in the final quarter of the year. Overall project co-ordination is being undertaken with the Victoria St linear park team and City Rail Link Ltd.
Pt Chev to Westmere cycleway - a dedicated cycle route along Pt Chevalier Road and Meola Road ending near the Westmere Shops	Urban Design advice is being sought. The project team will present options to the Project Control Group to confirm the form of the cycleway that will be taken forward for discussion with the Community Liaison Group and developed into detailed design.
Route 4 of Waitematā Safer Routes. Improvements for pedestrians, people on bikes and bus users for the section of Great North Road between Crummer Road and Ponsonby Road.	We have developed three concept designs to characterise the route. The design is based on the safe system approach and meets the needs of pedestrians, people on bikes and in vehicles. The new design has significant cost increase around kerb works and associated utility costs. The designs and indicative costs were presented to the Project Control Group who have requested that the Cost Scope Adjustment (New Zealand Transport Agency Funding) be progressed and agreed. Detailed design will be progressed when funding is agreed.
Parnell cycleway – proposed cycleway through Parnell	The project team is progressing investigation work through a multi criteria assessment of concept design options to determine AT’s preferred design option. The team has received the report on the multi criteria assessment of concept design options. AT is currently reviewing this report.
Nelson St cycleway phase 3 – a bi-directional cycleway from Nelson Street to Quay Street	Due to streetscape improvement opportunities identified for Market Place and Custom Street West, AT is delaying making any decisions following the October 2017 consultation on the proposal. AT will update the board, submitters and other key stakeholders when a decision is reached.
Victoria Street East-West cycleway - dedicated cycle route along Victoria Street West, from the Beaumont Street intersection to the Hobson Street intersection.	The draft detailed design has been delivered and the project team is working through an urban design review in collaboration with Council’s Design Office. As per our current programme we are looking at the construction start date of November 2019.
Tamaki Drive cycle route (Quay Street to Ngapipi Bridge)	The project team has endorsed a high quality segregated off-road cycleway design on the north side of Quay Street and Tamaki Drive, the revised design has been sent to the local board for their feedback. The project is currently awaiting funding approval from NZTA. Consent will be lodged in August 2018 and construction expected to start early 2019.
Cook Street & Union Street Safety Improvements	The project team is collating the consultation feedback, applying for necessary consents and in the process of getting a consultant for detailed design.
Parnell residential parking zone - proposed permit scheme for residents and businesses	Consultation closed in December 2017. The project team’s response to local board feedback was included in the July report to the board. The final consultation report was published on the Auckland Transport website on the 10th of August. Implementation of the parking zone is currently expected to take place between February and May 2019.
Grey Lynn & Arch Hills parking scheme - proposed permit scheme for residents and businesses	AT sent the public feedback report to all submitters and members of the public who have contacted us regarding this proposal. Feedback has been mostly positive so far with minimal concern raised. Implementation of the parking zone is currently expected to take place between February to March 2019.
Herne Bay cycling and walking improvements – proposed changes to encourage slower driving speeds and improve routes for people walking and cycling.	The project team has been working through an urban design review in collaboration with Council’s Design Office. A memorandum outlining the results of this review has been circulated to the local board. The changes to the design, resulting from public feedback and the review, are being communicated to residents and stakeholders. Construction is expected to start in March 2019.
Federal Street Upgrade Stage 2 - between Mayoral Drive and Wellesley Street, incorporating improved lighting, signage, street furniture and planting.	Construction is tracking for April 2019. Currently a development response plan is being developed with the Auckland Design Office, while trenching works to identify utilities are taking place. The Development Programme Office will be leading engagement with the Waitematā Local Board.
Downtown Infrastructure Improvement Programme	The Downtown Infrastructure Development Programme is working through concept designs for both the marine and streetscape work streams. The local board was briefed on the communications & engagement campaign being prepared. Consents for the seawall works have been lodged and additional consents will be progressively lodged through to October 2018. Some minor investigation work will occur from June, with major construction scheduled to begin in December 2018.
Ian McKinnon Cycleway – a high quality cycle facility connecting the North-western cycleway and the Grafton Gully cycleway.	Construction is ongoing. We are still liaising with Auckland Motorways Alliance (NZTA) to obtain a service agreement to undertake the works at the Upper Queen Street/Ian McKinnon Drive intersection and over Upper Queen Street bridge to the Canada Street intersection. We estimate completion at the end of October/ early November 2018.
Parnell Station link – pedestrian link from the Station to Carlaw Park	The Parnell Station platform is ongoing. Works to pour the top deck are planned this month and should see construction completed. The Carlaw Park walkway is complete. The contractor plans to complete a temporary entrance to the platform this month with the remaining top landing for future ticket gates continuing through to next month. Construction of the ticket gates will follow with the fabrication of the canopies. This is expected by November 2018.
Parnell Busway - bus priority improvements on Parnell Road between Davis Crescent and St Mary’s Close.	Construction is expected to go ahead in the second half of 2018. A report has been submitted to the Traffic Control Committee meeting in early August seeking approval to proceed with the proposals. If approved procurement of a physical works contract will commence later in August.
College Hill Parking	Consultation has closed and responses to public feedback have been posted on the AT website. The proposal will proceed with the following changes: 1) Change in tariff to $1/hr for the first 2 hours and $2/hr for each subsequent hour. 2) A 9 metre loading zone outside No 28 College Hill. 3) “No Stopping At All Times” road markings between the vehicle entrances of No 41 and 43 College Hill. The Parking Design team is preparing a resolution for approval by the Traffic Control Committee.
Wynyard Quarter street and park upgrades – central construction package	AT expects work to get underway within the next few months. AT is working closely with directly affected businesses to manage building access and ensure staff are aware of the upcoming work. The project has been communicated widely throughout the quarter and signage is up to let people know that work will be commencing soon.
Franklin Road upgrade - upgrades to improve the road quality and future-proof existing services.	The Napier Street speed table is near completion and the Middle Street speed table is in planning. The raised table and pedestrian crossing at Franklin Road, Napier Street and Middle Street (central section) will be constructed towards the end of the current phase of construction. It is likely that a contra flow traffic management will be required for this. The team will continue to work closely with all key stakeholders, delivering detailed information that is informative and hopefully assists with their planning. The indicative completion date for phase one (Wellington Street to Victoria Street West) is September 2018. This includes the Victoria Park New World customer carpark driveway. The indicative completion date for phase two (Wellington Street to Ponsonby Road) is September 2019
Newmarket crossing project – a bridge to replace the rail crossing, linking Laxon Terrace with nearby Cowie Street.	Following a pre-dawn karakia the bridge and road were opened to the public at 12 noon on 13 July 2018. Simultaneously the existing Sarawia Street vehicle and pedestrian crossing through the rail corridor was closed. Over the weekend of 14 and 15 July 2018 there was a rail shutdown period. During the weekend the pedestrian mazes were removed, permanent fencing on Laxon Terrace was erected and the rail signals were relocated, allowing the timetable change to come into effect in August. Work is currently being undertaken on Sarawia Street to complete the new cul de sac.
Tamaki Drive cycle route (between Plumer to the Strand)	Construction began on 8 January 2018 and will be completed in August 2018.
Federal Street Contra Flow Cycle Lane - an interim cycle lane proposed for Federal Street linking Fanshawe Street to Victoria Street until the full Federal Street upgrade occurs.	The public evaluation period is running until 19 August.
Route 2 of the Waitematā safe routes - improvements for pedestrians, people on bikes, and bus users. This route runs along Richmond Road from Surrey Crescent to Parawai Crescent through the West Lynn shopping centre.	The August Community Liaison Meeting was postponed as designs were required to be reviewed by senior management. A further update is expected to the members and the local board in the coming weeks.

Local Board Transport Capital Fund

7. Following the proposal to increase the Local Board Transport Capital Fund, the allocation to the Waitematā Local Board is now $3,073,725 in total for this electoral period.

8. From this sum the local board has approved:

· up to $221,000 as additional funds for the Ponsonby Road pedestrian improvement project

· up to $5,000 for streetscape enhancement incorporating tree planting on St Marys Road

· $825,000 for the Greenway connection through Cox’s Bay Reserve to Wharf Road via Bayfield Park.

9. The local board currently has $2,022,725 uncommitted.

10. Auckland Transport is also preparing a rough order of cost for delivery of the Greenway connection between Meola Road to Great North Road, called the Western Springs Greenway.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

11. The proposed decision of receiving the report has no local, sub-regional or regional impacts.

Auckland Transport consultations

12. Auckland Transport attended workshops on:

· 24 July with an update on the West Lynn project (Route 2 of the Waitematā Safer Routes) and an update on the Downtown Improvement Programme

· 7August with an update on the forward works programme and for local board feedback on John Street.

General information items sent to the board:

13. Please see below for a summary of items sent to the board for their information or feedback:

Item	Date sent to board
Update: Pedestrian Crossing on St. George's Bay Road	04/07/2018
Outcome: Hobson Street - Loading Zone Restrictions	06/07/2018
Update: Downtown Programme	11/07/2018
FYI: Outcome: Princes St and Eden Crescent	11/07/2018
Outcome: Hobson Street, Central Auckland - Signalised Pedestrian Crossing	11/07/2018
FYI: Car Share proposal	12/07/2018
FYI: Grey Lyn and Arch Hill RPZ - Public feedback report	18/07/2018
FYI: outcome of Paid Parking Changes, Poynton Terrace	19/07/2018
Update: Grey Lynn, Arch Hill and Parnell RPZ - next steps	23/07/2018
Residential Permits in Commercial Areas	24/07/2018
FYI: Loading Zone on Crummer Road	24/07/2018
Streets without driveways - Grey Lynn	26/07/2018
FYI: Outcome of Car Share proposal	26/07/2018
FYI: College Hill Feedback	30/07/2018
FYI: NX2 bus route and service layovers - public feedback report/final decisions	31/07/2018
FYI: Parnell Parking - consultation close	06/08/2018
Update: Herne Bay Safer Streets project	07/08/2018
Update: Parnell Station & Carlaw Park walkway	08/08/2018

Traffic Control Committee resolutions

14. Please see attachment A, which outlines decisions made in the Waitematā Local Board area in July 2018. Auckland Transport's resolution and approval process ensures the most appropriate controls and restrictions are put in place and can be legally enforced.

a) Quarterly Report

15. Please see attachments B and C for the local board’s information which are the quarterly report on Auckland Transport’s activities covering April to June 2018. This contains information on projects located within the Waitematā Local Board area and regional projects.

Tauākī whakaaweawe Māori / Māori impact statement

16. The proposed decision of receiving the report has no impacts or opportunities for Māori. Any engagement with Māori, or consideration of impacts and opportunities, will be carried out on an individual project basis.

Ngā ritenga ā-pūtea / Financial implications

17. The proposed decision of receiving the report has no financial implications.

Ngā raru tūpono / Risks

18. The proposed decision of receiving the report has no risks.

Ngā koringa ā-muri / Next steps

19. Auckland Transport will provide another update report to the local board next month.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	July 2018 - Traffic Control Committee decisions	149
b ⇩	Quarterly Report April-June 2018	151
c ⇩	Quarterly Report School Community Transport	169

Ngā kaihaina / Signatories

Author

Ben Halliwell - Elected Member Relationship Manager

Authorisers

Jonathan Anyon –Elected Member Relationship Team Leader

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

21 August 2018

Waitematā Quick Response Round One 2018/2019 grant applications

File No.: CP2018/13603

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Waitematā Quick Response, Round One 2018/2019.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received for Waitematā Quick Response, Round One 2018/2019 (see Attachment A).

3. The Waitematā Local Board adopted the Waitematā Grants Programme 2018/2019 on 17 April 2018 (see Attachment B). The document sets application guidelines for contestable community grants submitted to the local board.

4. The Waitematā Local Board has set a total community grants budget of $150,000 and a total accommodation support budget of $125,000 for the 2018/2019 financial year.

5. Twenty applications were received for Quick Response, Round One 2018/2019 requesting a total of $42,078.00.

Ngā tūtohunga / Recommendation

That the Waitematā Local Board:

a) agree to fund, part-fund or decline each application in Waitematā Quick Response, Round One, listed in Table One.

Application ID	Organisation	Main focus	Requesting funding for	Amount requested	Eligibility
QR1920-113	Barbara Bailey	Arts and culture	Towards the weekly room hire and koha for the model, for a life drawing community group.	$1,250.00	Eligible
QR1920-116	The Auckland Performing Arts Centre at Western Springs	Arts and culture	Towards the purchase of seven safety mats to protect students and performers from injury.	$2,000.00	Eligible
QR1920-122	New Zealand Dance Festival Trust	Arts and culture	Towards the artist fees, venue hire, production costs and marketing costs to present three public performance installations.	$3,000.00	Eligible
QR1920-128	The Auckland Film Society Incorporated	Arts and culture	Towards the venue hire of Academy Cinemas for the 2018/2019 film season.	$2,800.00	Eligible
QR1920-130	Nilam Patel	Arts and culture	Towards the professional assessment of a script for the production, Kama Sutra.	$300.00	Eligible
QR1920-103	Action Education Incorporated	Community	Towards the facilitator fees and administration costs to deliver ten Spoken Word Poetry workshops at secondary schools in the Waitematā area.	$2,000.00	Eligible
QR1920-106	Lifeline Foundation Charitable Trust	Community	Towards the costs of volunteer training, helpline phones and counsellor salaries.	$3,000.00	Eligible
QR1920-118	The Parenting Place	Community	Towards the costs to deliver 35 mental health presentations to 6,000 students across six high schools, including the purchase of drug and alcohol education handbooks for year 10 students.	$3,000.00	Eligible
QR1920-120	Auckland Cathedral of the Holy Trinity under the umbrella of The Diocese of Auckland	Community	Towards the project manager fees and display material costs to provide a tour of the cathedral and related heritage buildings as part of the Auckland Heritage Festival.	$3,000.00	Eligible
QR1920-132	Social Innovation New Zealand	Community	Towards the cost of catering, event t-shirts, keynote speaker fee and equipment hire to host a social innovation conference.	$2,500.00	Eligible
QR1920-133	Ponsonby Cruising Club Incorporated	Community	Towards the purchase and installation of a security monitoring system.	$2,000.00	Eligible
QR1920-134	Rainbow Youth Incorporated	Community	Towards the photography and graphic design koha, and the administration fees to plan a campaign around Transgender Awareness Week.	$1,400.00	Eligible
QR1920-135	Breaking Boundaries	Community	Towards the costs to deliver a lesbian, gay, bisexual, transgender, queer and intersex (LGBTQI+) mental health workshop, specifically the panellist and youth worker fees, venue hire, advertising, design and printing for the workshop.	$1,497.00	Eligible
QR1920-136	Claudia Maran	Community	Towards the cost of 14 music lessons during playgroup and a face painter for the 20th anniversary of the Ponsonby Playgroup.	$800.00	Eligible
QR1920-137	Grey Lynn Business Association	Community	Towards the event manager fee for a Grey Lynn business awards night.	$3,000.00	Eligible
QR1920-104	Mum's Garage Limited	Events	Towards the costs to film and edit six entrepreneur events at “GridAKL”, which will be available to members online.	$3,000.00	Eligible
QR1920-105	Grey Lynn Community Centre Incorporated	Events	Towards the overall costs to run the annual "Jam on Toast" community event, including equipment hire, photography, printing and staff fees.	$1,830.00	Eligible
QR1920-119	Royal New Zealand Air Force Association North Shore Branch	Events	Towards the first aid coverage, sound system hire and seat hire costs to run the Battle of Britain commemoration parade.	$1,000.00	Eligible
QR1920-108	The Auckland YMCA Marathon Club Incorporated	Sport and recreation	Towards the purchase of a laptop and timing clocks to run a weekly five kilometre and 10-kilometre summer series at the Auckland Domain.	$3,000.00	Eligible
QR1920-127	Gladstone Tennis Club Incorporated	Sport and recreation	Towards the cost of a one-day first aid training course for 20 members and coaches of the tennis club.	$1,701.00	Eligible
Total				$42,078.00

Horopaki / Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities

· lower priorities for funding

· exclusions

· grant types, the number of grant rounds and when these will open and close

· any additional accountability requirements.

9. The Waitematā Local Board adopted their grants programme for 2018/2019 on 17 April 2018 and will operate three quick response, two local grant and one accommodation support round for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. All applications have been assessed utilising the Community Grants Policy and the local board grant programme criteria. The eligibility of each application is identified in the report recommendations.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

12. Local boards are responsible for the decision-making and allocation of local board community grants. The Waitematā Local Board is required to fund, part-fund or decline these grant applications against the local board priorities identified in the local board grant programme.

13. The local board is requested to note that section 50 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

14. A summary of each application received through Waitematā Quick Response, Round One 2018/2019 (see Attachment A) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

15. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. Auckland Council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes. Four organisations applying in this round have indicated that their project targets Māori or Māori outcomes.

Ngā ritenga ā-pūtea / Financial implications

16. The allocation of grants to community groups is within the adopted 2018-2028 Long-Term Plan and 2018/2019 local board agreement.

17. The Waitematā Local Board has set a total community grants budget of $150,000 and a total accommodation support budget of $125,000.

18. Twenty applications were received for Quick Response, Round One 2018/2019 requesting a total of $42,078.00.

Ngā raru tūpono / Risks

19. The allocation of grants occurs within the guidelines and criteria of the Community Grants Policy and the local board grants programme. The assessment process has identified a low risk associated with funding the applications in this round.

Ngā koringa ā-muri / Next steps

20. Following the Waitematā Local Board allocation of funding for Quick Response Round One, Commercial and Finance staff will notify the applicants of the local board’s decision and facilitate payment of the grant.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waitematā Quick Response Round One 2018/2019 grant applications	191
b ⇩	Waitematā Local Board Grant Programme 2018/2019	263

Ngā kaihaina / Signatories

Author

Makenzie Hirz - Senior Community Grants Advisor

Authorisers

Marion Davies - Community Grants Operations Manager

Shane King - Operations Support Manager

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Waitematā Local Board

21 August 2018

Waitematā Local Events Development Fund Allocation 2018/2019 Round 1

File No.: CP2018/14801

Te take mō te pūrongo / Purpose of the report

1. To allocate funds from the Waitematā Local Event Development Fund for 2018/2019.

Whakarāpopototanga matua / Executive summary

2. The Waitematā Local Board approved a budget of $42,000 for allocation via the Local Events Development Fund 2018/2019.

3. Staff assessed the applications according to the local board’s grants programme.

4. A workshop was held with the local board on 3 July 2018 to discuss applications received.

5. This report seeks approval for the allocation of the fund as follows:

Event name	Organisation	Applied for	Recommended
Opening Night Franklin Road Christmas Lights	Franklin Road	$8,887.91	$1,887.91
Lightpath Festival – Te Ara I Whiti Festival	Bike Auckland Incorporated	$20,000.00	$15,112.09
The Farmers Santa Parade	The Auckland Children's Christmas Parade Trust	$24,939.00	$5,000.00
Auckland International Buskers Festival	Crackerjack Promotions Limited	$25,000.00	$15,000.00
Mt Albert Chinese day care centre English class	Mt Albert Chinese Day Care Centre	$3,000.00	$0.00
Doc Edge Festival 2019	The Documentary New Zealand Trust	$17,500.00	$5,000.00
Total		$99,326.91	$42,000.00

Ngā tūtohunga / Recommendation

That the Waitematā Local Board:

a) approve funding for the following events from the Local Events Development Fund 2018/2019:

Event name	Organisation	Applied for	Recommended
Opening Night Franklin Road Christmas Lights	Franklin Road	$8,887.91	$1,887.91
Lightpath Festival – Te Ara I Whiti Festival	Bike Auckland Incorporated	$20,000.00	$15,112.09
The Farmers Santa Parade	The Auckland Children's Christmas Parade Trust	$24,939.00	$5,000.00
Auckland International Buskers Festival	Crackerjack Promotions Limited	$25,000.00	$15,000.00
Doc Edge Festival 2019	The Documentary New Zealand Trust	$17,500.00	$5,000.00
Total		$99,326.91	$42,000.00

Horopaki / Context

6. At the 19 June 2018 business meeting the local board approved the Arts, Community and Events work programme (WTM/2018/77). The work programme included allocating budget to the following funds for the 2018/2019 financial year:

Fund	Amount available
Local Event Development Fund (contestable)	$42,000
Event Partnership Fund (non-contestable)	$83,000
Franklin Road Christmas Lights	$7,000

7. The contestable Local Event Development Fund round opened on 30 April 2018 and closed 8 June 2018.

Tātaritanga me ngā tohutohu / Analysis and advice

8. Staff received six applications, totalling $99.326.91, for an available budget of $42,000.

9. Applications have been assessed based on the outcomes detailed in the Waitematā Local Board Local Grants Programme (Attachment A).

10. The outcomes, also detailed in the Waitematā Local Board Plan 2017, are:

· inclusive communities that are vibrant, healthy and connected.

· attractive and versatile public places that meet our communities’ needs

· the natural environment is valued, protected and enhanced

· a high-quality, built environment that embraces our heritage

· an accessible, connected and safe transport network with well-designed streets

· an innovative, productive and resilient local economy.

11. Details of all applications submitted can be found at Attachment B.

12. Staff recommend allocating the fund as follows:

Event Name	Organisation	Applied for	Recommended
Opening Night Franklin Road Christmas Lights	Franklin Road	$8,887.91	$1,887.91
Lightpath Festival – Te Ara I Whiti Festival	Bike Auckland Incorporated	$20,000.00	$15,112.09
The Farmers Santa Parade	The Auckland Children's Christmas Parade Trust	$24,939.00	$5,000.00
Auckland International Buskers Festival	Crackerjack Promotions Limited	$25,000.00	$15,000.00
Mt Albert Chinese day care centre English class	Mt Albert Chinese Day Care Centre	$3,000.00	$0.00
Doc Edge Festival 2019	The Documentary New Zealand Trust	$17,500.00	$5,000.00
Total		$99,326.91	$42,000.00

13. The recommended Franklin Road Christmas Lights sum ($1,887.91) is a top-up to the resolved $7,000. This is for additional costs quoted for waste minimisation for the event.

14. The Mt Albert Chinese day care centre English class was not recommended to be funded as it does not align with the Waitematā Local Board’s identified outcomes.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

15. Staff presented recommendations to the local board for discussion at a workshop on 3 July 2018.

16. All applications were assessed according to their alignment with local board plan outcomes as listed in paragraph 10.

17. The decisions sought within this report fall within the local board delegations.

Tauākī whakaaweawe Māori / Māori impact statement

18. The recommendations do not benefit or adversely impact Māori specifically, however, Māori, like all stakeholders, are encouraged to attend and enjoy events supported by the local board.

19. Event organisers will consult with mana whenua through the facilitation process if required.

Ngā ritenga ā-pūtea / Financial implications

20. As the full budget is recommended to be allocated through this funding round no additional rounds are required.

21. If the resolved amount does not add up to the total available budget of $42,000 an additional funding round would be proposed to be opened in August 2018.

Ngā raru tūpono / Risks

22. Events may be postponed or cancelled due to weather events. In this instance most of the funds allocated will have been spent. Attempts will be made to recover any residual costs that cannot be accounted for by the applicant.

Ngā koringa ā-muri / Next steps

23. Following confirmation of the allocations, staff will notify each applicant of the outcome and work with council’s grants coordinators to administer funding agreements and payment.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Waitematā grants programme	273
b ⇩	Waitematā Local Events Development Fund 2018/2019 round 1 applicaitons	279

Ngā kaihaina / Signatories

Author

Mikaela Kornman - Events Facilitator

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board

Chairperson	Pippa Coom
Deputy Chairperson	Shale Chambers
Members	Adriana Avendaño Christie
	Richard Northey, ONZM
	Denise Roche
	Vernon Tava
	Rob Thomas

	Section	Description
a)	Local board area demographics	A demographic profile of the area (originally presented in Local Board Plans).
b)	Message from the Chairperson	An overall message introducing the report, highlighting achievements and challenges, including both financial and non-financial performance.
c)	Local board group photo	A group photo of the local board.
d)	Local flavour	A profile of either an outstanding resident/community group, grant or project that has benefitted the local community.
e)	How we performed	Provides performance measure results for each activity, providing explanations where targeted service levels have not been achieved.
f)	Funding Impact Statement	Financial performance results compared to LTP and Annual Plan budgets, together with explanations about variances.

What	From	To	When
All urban and rural berm mowing and weed management	Auckland Transport	Community Facilities	1 April 2019
‘Streetscapes’ – town centre cleaning and loose litter collection, bin emptying	Auckland Transport and Waste Solutions	Community Facilities	1 July 2019

Increase existing membership via the establishment of a paid co-ordination role of 30 hours per month	$2,500
Branding development – 2 brainstorming sessions	$1,000
Media PR promotion of launch, the new brand and strategic direction	$1,000
Launch night of the GLBA Strategy	$1,000
GLBA Strategy implementation	$4,500
Total	$10,000 excluding GST

No.	Title	Page
a ⇩	24 July 2018 Waitematā Local Board workshop record	405
b ⇩	31 July 2018 Waitematā Local Board workshop record	407
c ⇩	07 August 2018 Waitematā Local Board workshop record	409
d ⇩	14 August 2018 Waitematā Local Board workshop record	411

Author	Liz Clemm - Democracy Advisor - Waitematā
Authoriser	Trina Thompson - Relationship Manager/Senior Advisor Waitematā Local Board