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Finance and
Performance Committee
18 September
2018
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The Chairperson acknowledged Nathan Alleyne
who had supported the Finance and Performance Committee in his Corporate
Communications role. Nathan is moving to the local Board Communications team
as a Senior Communications Advisor working with local boards in the west.
Newly elected Howick Councillor Paul Young
was present at the meeting and was asked to join the committee at the table.
1 Apologies
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Cr D
Newman joined the meeting at 9.33am.
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Resolution number FIN/2018/125
MOVED by Chairperson R Clow, seconded by Cr W
Walker:
That the
Finance and Performance Committee:
a)
accept the apology from Cr A Filipaina for absence on council business; Cr M Lee and IMSB Member Terrence Hohneck and for absence.
CARRIED
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Note: Apologies were subsequently received
from Cr P Hulse for lateness.
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2 Declaration
of Interest
There were no
declarations of interest.
3 Confirmation
of Minutes
4 Petitions
There were no
petitions.
5 Public
Input
Note: Public Input Items 5.1 to 5.6 related to the Planning Committee’s recommendation from its meeting held
on Tuesday, 4 September 2018 in regards to council’s strategic approach
to marinas.
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5.1
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Public Input - David Boersen, Empire Capital
Limited related to council’s strategic approach to marinas
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Cr J Bartley joined the meeting at
9.35 am.
Cr S Stewart joined the meeting at 9.37 am.
IMSB Chair D Taipari joined the meeting at 9.46 am.
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Mr David
Boersen, Development Manager – Empire Capital Limited, and Mr David Hollingsworth,
Chief Executive Officer – Empire Capital Limited, addressed the
committee.
A PowerPoint
presentation was provided. A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes attachment.
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Resolution
number FIN/2018/127
MOVED by Cr J Watson, seconded by Cr W Walker:
That the Finance and
Performance Committee:
a) receive
and thank Mr David Boersen and Mr David Wandsworth for their presentation regarding
the Planning Committee’s recommendation related to council’s
strategic approach to marinas.
CARRIED
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Attachments
a 18 September 2018 - Finance and Performance
Committee - Public Input - David Boersen, Empire Capital Limited related to
council’s strategic approach to marinas - PowerPoint presentation
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5.2
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Public Input - Paul Glass, Bayswater Berth
Holders Assn Inc regarding the Planning Committee's recommendation relating
to the marina strategy
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Cr C Fletcher
left the meeting at 10.10am
Cr C Fletcher returned to the meeting
at 10.19am.
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Mr Paul Glass, Chairman of the
Bayswater Berth Holders Association Inc addressed the committee.
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Resolution number FIN/2018/128
MOVED by Cr J Watson, seconded by Cr W Walker:
That the Finance and
Performance Committee:
a) receive
and thank Mr Paul Glass for his presentation regarding the Planning
Committee’s recommendation related to council’s strategic
approach to marinas.
CARRIED
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5.3
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Public Input - Robert Allsopp-Smith, Berth
Holders Assn Gulf Harbour Inc regarding the Planning Committee's
recommendation relating to the marina strategy
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IMSB Chair D
Taipari left the meeting at 10.31am.
Cr E Collins returned to the meeting
at 10.37am.
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Mr Robert
Allsopp-Smith, President of the Berth Holders Assn Gulf Harbour Inc addressed
the committee.
A copy of the statement has been
placed on the official minutes and is available on the Auckland Council
website as a minutes attachment.
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Resolution number FIN/2018/129
MOVED by Cr J Watson, seconded by Cr W Walker:
That the Finance and
Performance Committee:
a) receive
and thank Mr Robert Allsopp-Smith for his presentation regarding the Planning
Committee’s recommendation related to council’s strategic
approach to marinas.
CARRIED
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Attachments
a 18 September 2018, Finance and Performance Committee -
Public Input - Robert Allsopp-Smith, Berth Holders Assn Gulf Harbour Inc
regarding the Planning Committee's recommendation relating to the marina
strategy - statement
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5.4
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Public Input - June Kearney, West Harbour
Residents and Ratepayers Group regarding the Planning Committee's
recommendation relating to the marina strategy
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Cr E Collins
left the meeting at 10.21am.
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Mrs June Kearney addressed the
committee in her capacity as the Chair of the West Harbour Residents and
Ratepayers Group and Westpark Berthholders Association as the Chair Neil
Blackbourn was out of NZ.
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Resolution number FIN/2018/130
MOVED by Cr J Watson, seconded by Cr W Walker:
That the Finance and
Performance Committee:
a) receive
and thank Mrs June Kearney for her presentation regarding the Planning
Committee’s recommendation related to council’s strategic
approach to marinas.
CARRIED
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Attachments
a 18 September 2018, Finance and Performance Committee -
Public Input - June Kearney, West Harbour Residents and Ratepayers Group
regarding the Planning Committee's recommendation relating to the marina
strategy - statement
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5.5
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Public Input - Euan Little, Westhaven Marina
Users Association regarding the Planning Committee's recommendation relating
to the marina strategy
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Cr P Hulse joined
the meeting at 10.43am.
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Mr Euan Little, Chairman of the
Westhaven Marina Users Association addressed the committee.
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Resolution number FIN/2018/131
MOVED by Cr J Watson, seconded by Cr W Walker:
That the Finance and
Performance Committee:
a) receive
and thank Mr Euan Little for his presentation regarding the Planning
Committee’s recommendation related to council’s strategic
approach to marinas.
CARRIED
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5.6
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Public Input - Richard Steele, Auckland
Marina Users Association regarding the Planning Committee's recommendation
relating to the marina strategy
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IMSB Chair D
Taipari returned to the meeting at 10.48am.
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Mr Richard Steele, Chairman of the
Auckland Marina Users Association Inc addressed the committee.
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Resolution number FIN/2018/132
MOVED by Cr J Watson, seconded by Cr W Walker:
That the Finance and
Performance Committee:
a) receive
and thank Mr Richard Steele for his presentation regarding the Planning
Committee’s recommendation related to council’s strategic
approach to marinas.
CARRIED
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The meeting adjourned at 10.59am and reconvened at 11.07am.
Mayor P Goff and IMSB Member D Taipari were not present.
6 Local
Board Input
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6.1
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Local Board Input - Hibiscus and Bays Local
Board regarding a proposed disposal of 8 Hiwi Crescent, Stanmore Bay
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Mayor P
Goff returned to the meeting at 11.10am.
IMSB Chair D Taipari returned to the meeting at 11.12am.
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Mrs Janet
Fitzgerald, Deputy Chair – Hibiscus and Bays Local Board, and Christina
Bettany, Member – Hibiscus and Bays Local Board,
addressed the committee regarding a proposed disposal of 8
Hiwi Crescent, Stanmore Bay and requested the proceeds of the disposal be
allocated to Penlink.
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Resolution
number FIN/2018/135
MOVED by Deputy Chairperson D Simpson, seconded by Cr J
Watson:
That the Finance and
Performance Committee:
a) receive
and thank Hibiscus and Bays Local Board Deputy Chair, Janet Fitzgerald for
their presentation regarding a proposed disposal of 8 Hiwi Crescent, Stanmore
Bay.
CARRIED
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7 Extraordinary
Business
There was no
extraordinary business.
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8
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Disposal recommendations report September
2018
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Cr C Darby
left the meeting at 11.22am
Cr C Darby returned to the meeting at 11.27am.
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Resolution
number FIN/2018/136
MOVED by Chairperson R Clow, seconded by Cr C Fletcher:
That the Finance and
Performance Committee:
a) approve
subject to the satisfactory conclusion of any required statutory processes:
i) the
revocation of the reserve status of the land at 30R Birmingham
Road, Ōtara, more or less being Lot 31 DP 57902 as it
is no longer required by Auckland Council for reserve purposes when assessed
against council’s open space acquisition and provision policies;
ii) the
disposal of the land at 30R Birmingham Road, Ōtara, more or less being Lot 31 DP 57902 as it is no longer required
by Auckland Council for reserve purposes when assessed against
council’s open space acquisition and provision policies; and
iii) the
disposal of the land at 8 Hiwi Crescent, Stanmore Bay, comprised of an estate
in fee simple more or less being Lot 106 DP 40314 (0.0809HA) contained in
computer freehold register CT-15B/339;
b) agree that final terms and conditions be approved under the
appropriate delegations.
CARRIED
UNANIMOUSLY
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10 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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11 Procedural
motion to exclude the public
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Resolution
number FIN/2018/138
MOVED by Chairperson R Clow, seconded by
Deputy Chairperson D Simpson:
That the
Finance and Performance Committee:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The
general subject of each matter to be considered while the public is excluded,
the reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Approval
of and recommendation for adoption of the 2017/2018 Annual Report for
Auckland Council and Group
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
In
particular, the report contains detailed financial adjustments, assumptions
and judgements that have impact on the financial results of the Auckland
Council Group as at 30 June 2018 that require final Audit New Zealand
sign-off and release to the New Zealand Stock Exchange
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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C2 Auckland
waste services
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Reason
for passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(b)(ii)
- The withholding of the information is necessary to protect information
where the making available of the information would be likely unreasonably
to prejudice the commercial position of the person who supplied or who is
the subject of the information.
s7(2)(h)
- The withholding of the information is necessary to enable the local
authority to carry out, without prejudice or disadvantage, commercial
activities.
s7(2)(i)
- The withholding of the information is necessary to enable the local
authority to carry on, without prejudice or disadvantage, negotiations
(including commercial and industrial negotiations).
In particular,
the report contains commercially sensitive information relating to a
supplier's financial position which could prejudice council and the
suppliers' position in negotiations.
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s48(1)(a)
The
public conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these
resolutions is made available to the public who are present at the meeting
and form part of the minutes of the meeting.
CARRIED
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11.28am The
Chairperson, Councillor R Clow, left the meeting and vacated the chair.
Deputy Chairperson, Cr D Simpson assumed the chair.
Cr W Walker left the meeting at 11.28am.
11.28am The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
2.29pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
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C1
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Approval of and recommendation for adoption
of the 2017/2018 Annual Report for Auckland Council and Group
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Resolution
number FIN/2018/125
MOVED
by Deputy Chairperson D Simpson, seconded by Mayor P Goff:
That the Finance and
Performance Committee
a) note
the confirmation by the Audit and Risk Committee that the audit process has
been completed satisfactorily.
b) agree
to recommend adoption of the 2017/2018 Annual Report and Summary Annual
Report to the Governing Body, subject to editorial and technical changes,
including the changes suggested regarding the Independent Māori
Statutory Board to the document, with any significant changes to be approved
by the group chief financial officer and the chair of the Finance and
Performance Committee.
c) note
that the draft 2017/2018 Annual Report and Summary Annual Report remains
confidential subject to finalisation of disclosure items, final management
review and receipt of the Independent Auditor’s Report.
d) agree
that the draft 2017/p2018 Annual Report and Summary Annual Report, provided
as attachments A-D, remains confidential. Following adoption by the
Governing Body on 27 September 2018 and the release of the 2017/2018 Annual
Report and Summary Annual Report on 28 September 2018 to the New Zealand
Stock Exchange and the public, the adopted reports will be published on the
Auckland Council website.
e) agree
that the decisions be restated in the open minutes.
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C2
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Auckland waste services
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Resolution
number FIN/2018/126
MOVED
by Cr P Hulse, seconded by IMSB Chair D Taipari:
That the Finance and
Performance Committee:
f) note
that this report, the resolutions and all attachments should remain
confidential until reasons for confidentiality no longer exist.
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2.29pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Finance and Performance Committee
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
