I hereby give notice that an ordinary
meeting of the Governing Body will be held on:
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Date:
Time:
Meeting Room:
Venue:
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Thursday, 27
September 2018
9.30am
Reception
Lounge
Auckland Town Hall
301-305 Queen Street
Auckland
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Tira Kāwana / Governing Body
OPEN AGENDA
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MEMBERSHIP
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Mayor
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Hon Phil Goff, CNZM, JP
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Deputy Mayor
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Cr Bill Cashmore
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Councillors
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Cr Josephine Bartley
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Cr Mike Lee
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Cr Dr Cathy Casey
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Cr Daniel Newman, JP
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Cr Ross Clow
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Cr Greg Sayers
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Cr Fa’anana Efeso Collins
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Cr Desley Simpson, JP
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Cr Linda Cooper, JP
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Cr Sharon Stewart, QSM
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Cr Chris Darby
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Cr Sir John Walker, KNZM, CBE
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Cr Alf Filipaina
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Cr Wayne Walker
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Cr Hon Christine Fletcher, QSO
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Cr John Watson
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Cr Richard Hills
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Cr Paul Young
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Cr Penny Hulse
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(Quorum 11 members)
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Sarndra O'Toole
Team Leader Governance Advisors
21 September 2018
Contact Telephone: (09) 890 8152
Email: sarndra.otoole@aucklandcouncil.govt.nz
Website: www.aucklandcouncil.govt.nz
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Those powers which cannot legally be delegated:
(a) the
power to make a rate
(b) the
power to make a bylaw
(c) the
power to borrow money, or purchase or dispose of assets, other than in
accordance with the long term plan
(d) the
power to adopt a long term plan, annual plan, or annual report
(e) the
power to appoint a chief executive
(f) the
power to adopt policies required to be adopted and consulted on under the Local
Government Act 2002 in association with the long-term plan or developed for the
purpose of the local governance statement
(g) the
power to adopt a remuneration and employment policy.
Additional
responsibilities retained by the Governing Body:
(a) approval
of long-term plan or annual plan consultation documents, supporting information
and consultation process prior to consultation
(b) approval
of a draft bylaw prior to consultation
(c) resolutions
required to be made by a local authority under the Local Electoral Act 2001,
including the appointment of electoral officer
(d) adoption
of, and amendment to, the Committee Terms of Reference, Standing Orders and
Code of Conduct
(e) relationships
with the Independent Māori Statutory Board, including the funding
agreement and appointments to committees
(f) approval
of the Unitary Plan
(g) overview
of the implementation and refresh of the Auckland Plan through setting
direction on key strategic projects (e.g. the City Rail Link and the
alternative funding mechanisms for transport) and receiving regular reporting
on the overall achievement of Auckland Plan priorities and performance
measures.
Exclusion of the public – who
needs to leave the meeting
Members of the public
All members of the public must leave the
meeting when the public are excluded unless a resolution is passed permitting a
person to remain because their knowledge will assist the meeting.
Those who are not members of the public
General principles
·
Access to confidential information is managed on a “need to
know” basis where access to the information is required in order for a
person to perform their role.
·
Those who are not members of the meeting (see list below) must
leave unless it is necessary for them to remain and hear the debate in order to
perform their role.
·
Those who need to be present for one confidential item can remain
only for that item and must leave the room for any other confidential items.
·
In any case of doubt, the ruling of the chairperson is final.
Members of the meeting
·
The members of the meeting remain (all Governing Body members if
the meeting is a Governing Body meeting; all members of the committee if the
meeting is a committee meeting).
·
However, standing orders require that a councillor who has a
pecuniary conflict of interest leave the room.
·
All councillors have the right to attend any meeting of a
committee and councillors who are not members of a committee may remain,
subject to any limitations in standing orders.
Independent Māori Statutory Board
·
Members of the Independent Māori
Statutory Board who are appointed members of the committee remain.
·
Independent Māori Statutory Board
members and staff remain if this is necessary in order for them to perform
their role.
Staff
·
All staff supporting the meeting (administrative, senior
management) remain.
·
Other staff who need to because of their role may remain.
Local Board members
·
Local Board members who need to hear the matter being discussed
in order to perform their role may remain. This will usually be if the
matter affects, or is relevant to, a particular Local Board area.
Council Controlled Organisations
·
Representatives of a Council Controlled Organisation can remain
only if required to for discussion of a matter relevant to the Council Controlled
Organisation.
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Governing Body
27 September
2018
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ITEM TABLE OF CONTENTS PAGE
1 Affirmation 7
2 Apologies 7
Statutory Declaration – Councillor
Paul Young
Maiden Speech – Councillor Paul Young
3 Declaration of
Interest 7
4 Confirmation
of Minutes 7
5 Petitions 7
6 Public Input 7
6.1 Public Input: National Urban
Māori Authority - Social and affordable housing and Performance of Panuku
Development Auckland 7
7 Local Board
Input 8
8 Extraordinary
Business 8
9 Notices of
Motion 8
10 Notice of Motion -
Councillor Cathy Casey - Affordable Housing 9
11 Recommendations from the
Appointments, Performance Review and Value for Money Committee - Value for
Money (s17A) - Group Financial Services 13
12 Referred from the Audit
and Risk Committee - Quarterly Health and Safety Performance Report 29
13 Recommendations from the
Regulatory Committee - Public Safety and Nuisance Bylaw Statement of Proposal 41
14 Process for shareholder
approval for a Wynyard Quarter transaction 45
15 Summary of Governing Body
information memos and briefings - 27 September 2018 47
16 Consideration
of Extraordinary Items
PUBLIC EXCLUDED
17 Procedural
Motion to Exclude the Public 57
C1 Office of the Auditor-General
briefing 57
C2 Adoption of the 2017/2018 Annual
Report and Summary Annual Report for Auckland Council and group 57
C3 CONFIDENTIAL: Shareholder
approval for a Wynyard Quarter transaction 57
1 Affirmation
His Worship the
Mayor will read the affirmation.
2 Apologies
An apology from
Cr D Newman has been received.
Statutory Declaration – Councillor Paul Young
Councillor Paul
Young will make an oral declaration and sign a written declaration, which will
be attested by His Worship the Mayor.
Maiden Speech – Councillor Paul Young
Councillor Paul
Young will have the opportunity to address the meeting.
The meeting will adjourn once Councillor
Young has made his maiden speech and will reconvene at 10.15am.
3 Declaration
of Interest
Members are
reminded of the need to be vigilant to stand aside from decision making when a
conflict arises between their role as a member and any private or other
external interest they might have.
4 Confirmation
of Minutes
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That the Governing Body:
a)
confirm the ordinary minutes of its meeting,
held on Thursday, 23 August 2018, including the
confidential section, as a true and correct record.
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5 Petitions
At the close of
the agenda no requests to present petitions had been received.
6 Public
Input
Standing Order
7.7 provides for Public Input. Applications to speak must be made to the
Governance Advisor, in writing, no later than one (1) clear working day
prior to the meeting and must include the subject matter. The meeting
Chairperson has the discretion to decline any application that does not meet
the requirements of Standing Orders. A maximum of thirty (30) minutes
is allocated to the period for public input with five (5) minutes
speaking time for each speaker.
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6.1 Public
Input: National Urban Māori Authority - Social and affordable
housing and Performance of Panuku Development Auckland
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Te take mō te
pūrongo / Purpose of the report
1. Hon
John Tamihere, Chief Executive of National Urban Māori Authority (NUMA)
will address the Governing Body on the following subjects:
i) social and
affordable housing
ii) performance of
Panuku Development Auckland.
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) receive
and note the public input presentation from Hon John Tamihere, Chief
Executive of National Urban Māori Authority (NUMA) with regards:
i) social and
affordable housing
ii) performance of
Panuku Development Auckland
and thank him for his attendance.
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7 Local
Board Input
Standing Order
6.2 provides for Local Board Input. The Chairperson (or nominee of that
Chairperson) is entitled to speak for up to five (5) minutes during this
time. The Chairperson of the Local Board (or nominee of that Chairperson)
shall wherever practical, give one (1) day’s notice of their wish
to speak. The meeting Chairperson has the discretion to decline any
application that does not meet the requirements of Standing Orders.
This right is
in addition to the right under Standing Order 6.1 to speak to matters on the
agenda.
At the close of
the agenda no requests for local board input had been received.
8 Extraordinary
Business
Section 46A(7)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“An item
that is not on the agenda for a meeting may be dealt with at that meeting if-
(a) The local authority by
resolution so decides; and
(b) The presiding member
explains at the meeting, at a time when it is open to the public,-
(i) The
reason why the item is not on the agenda; and
(ii) The reason why the
discussion of the item cannot be delayed until a subsequent meeting.”
Section 46A(7A)
of the Local Government Official Information and Meetings Act 1987 (as amended)
states:
“Where an
item is not on the agenda for a meeting,-
(a) That item may be discussed
at that meeting if-
(i) That item is a minor
matter relating to the general business of the local authority; and
(ii) the presiding member
explains at the beginning of the meeting, at a time when it is open to the
public, that the item will be discussed at the meeting; but
(b) no resolution, decision or
recommendation may be made in respect of that item except to refer that item to
a subsequent meeting of the local authority for further discussion.”
9 Notices
of Motion
Under Standing
Order 2.5.1 Notice of Motion has been received from Councillor Cathy Casey and Councillor Fa’anana Efeso Collins for
consideration under item 10.
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Governing Body
27 September
2018
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Notice
of Motion - Councillor Cathy Casey - Affordable Housing
File No.: CP2018/17299
Whakarāpopototanga matua / Executive summary
1. In
accordance with Standing Order 2.5.1, Councillor Cathy Casey has given notice
of a motion that she wishes to propose.
2. The
notice, signed by Councillor Fa’anana Efeso Collins as seconder, is
appended as Attachment A.
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Motion
That the Governing Body:
a) support in principle the need to find ways of urgently enabling
more affordable housing to be built for Auckland’s workers;
i) noting that the Mayor’s Housing Taskforce has already
initiated work on “investigating new tenure and ownership models for
affordable housing” (recommendation # 6) and that a scope of that work
and progress to date is to be reported to the Planning Committee at its 2nd
October meeting.
ii) requesting that the report also covers how the council will engage
with developers, community housing groups, iwi and central government on
affordable housing for workers.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩ 
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Councillor Cathy Casey - Notice of Motion - Affordable
Housing
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11
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Ngā kaihaina / Signatories
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Author
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Sarndra O'Toole - Team Leader Governance Advisors
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Authoriser
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Stephen Town - Chief Executive
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Governing Body
27 September
2018
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Governing Body
27 September
2018
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Recommendations from the Appointments,
Performance Review and Value for Money Committee - Value for Money (s17A) -
Group Financial Services
File No.: CP2018/15749
Te take mō te pūrongo / Purpose of the report
1. To
receive the recommendations from the Appointments, Performance Review and Value
for Money Committee and approve the terms of reference for the group financial
services value for money review.
Whakarāpopototanga matua / Executive summary
2. At
its meeting on 2 August 2018, the Appointments, Performance Review and Value
for Money Committee considered the attached report and resolved as follows:
That the Appointments, Performance Review and
Value for Money Committee:
a) approve
the terms of reference for the group financial services value for money review,
so that it can be recommended to the Governing Body for final approval
3. The
original report to the Appointments, Performance Review and Value for Money
Committee is included as Attachment A of this report.
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) approve
the terms of reference for the group financial services value for money
review (included in Attachment A of the agenda report).
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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2 August 2018 Original Value for Money (s17A) Review
programme report to Appointments, Performance Review and Value for Money
Committee - Group Financial Services
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15
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Ngā kaihaina / Signatories
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Author
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Sarndra O'Toole - Team Leader Governance Advisors
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Authoriser
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Stephen Town - Chief Executive
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Governing Body
27 September
2018
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Governing Body
27 September
2018
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Referred from the Audit and Risk
Committee - Quarterly Health and Safety Performance Report
File No.: CP2018/17001
Te take mō te pūrongo / Purpose of the report
1. To
receive the Quarterly Health and Safety Performance Report referred by the
Audit and Risk Committee.
Whakarāpopototanga matua / Executive summary
2. At
a meeting of the Audit and Risk Committee on 27 August 2018, it was resolved as
follows:
Resolution number AUD/2018/1
MOVED by Deputy Chairperson BC Cashmore,
seconded by Member P Conder:
That the Audit and Risk Committee:
a) receive
the fourth quarter report on the Auckland Council’s health and safety
performance
b) refer
this report to the Governing Body and draw the attention of elected members to
their duties under the Health and Safety at Work Act 2015
c) note
that this report will also be provided to all local boards for their
information.
3. Clause
b) of the above resolution refers the report to the Governing Body, in its role
as the person or organisation conducting a business or undertaking and is in
line with duties outlined in the Health and Safety at Work Act 2015.
4. The
Quarterly Health and Safety Report is appended as Attachment A.
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Ngā tūtohunga / Recommendation
That the Governing Body:
a) receive
the Quarterly Health and Safety Performance report
b) note
its duties under the Health and Safety at Work Act 2015
c) note
that the report will be referred to all local boards for their information.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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27 August 2018 original Quarterly Health and Safety
Performance Report
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31
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Ngā kaihaina / Signatories
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Author
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Sarndra O'Toole - Team Leader Governance Advisors
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Authoriser
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Stephen Town - Chief Executive
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Governing Body
27 September
2018
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Governing Body
27 September
2018
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Recommendations from the Regulatory
Committee - Public Safety and Nuisance Bylaw Statement of Proposal
File No.: CP2018/17005
Te take mō te pūrongo / Purpose of the report
1. To
receive the recommendations from the Regulatory Committee and adopt the Public
Safety and Nuisance Bylaw Statement of Proposal.
Whakarāpopototanga matua / Executive summary
2. At
its meeting of 13 September 2018, the Regulatory Committee considered the
attached report and resolved as follows:
Resolution number REG/2018/65
MOVED by Chairperson L Cooper, seconded
by Cr J Bartley:
That the Regulatory Committee:
a) note
that this committee completed the statutory review of the Public
Safety and Nuisance Bylaw 2013 in June 2018 and:
i) determined
a bylaw is still the most appropriate way to address some nuisance and unsafe
behaviours and activities in public places, but not others
ii) determined
the current Bylaw is not the most appropriate form of bylaw and should be
improved
iii) gave
directions to prepare amendments to the current Bylaw.
b) recommend
that the Governing Body adopt the statement of proposal in Attachment A of the
agenda report for public consultation and confirm that the bylaw amendments:
i) are
the most appropriate form of bylaw
ii) do
not give rise to any implications and are not inconsistent with the New Zealand
Bill of Rights Act 1990.
c) recommend
that the Governing Body forward to local boards and advisory panels:
i) the
statement of proposal in Attachment A of the agenda report for
their views
ii) this
agenda report and attachments for their information.
and
g) delegate
authority through the Chief Executive to a manager responsible for bylaws to
make any amendments to the statement of proposal in Attachment A of the
agenda report to correct errors, omissions or to reflect decisions made
by the Regulatory Committee or the Governing
Body.
3. The
original report and attachments to the 13 September 2018 Regulatory Committee
are appended at Attachment A.
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) adopt
the Public Safety and Nuisance Bylaw 2013 statement of proposal in
Attachment A of the agenda report for public consultation
b) confirm
that the Public Safety and Nuisance Bylaw 2013 amendments contained in
Attachment A of the agenda report:
i) are
the most appropriate form of bylaw
ii) do
not give rise to any implications and are not inconsistent with the New
Zealand Bill of Rights Act 1990.
b) agree
to the Public Safety and Nuisance Bylaw 2013 amendments contained in
Attachment A of the agenda report to local boards and advisory panels for
their information and views
c) note
that authority is delegated through the Chief Executive to a manager
responsible for bylaws to make any amendments to the statement of proposal in
Attachment A of the agenda report to correct errors, omissions or to reflect
decisions made by the Regulatory Committee or the
Governing Body.
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Ngā
tāpirihanga / Attachments
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No.
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Title
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Page
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a⇩
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13 September 2018 Original report and attachments to
the Regulatory Committee
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43
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Ngā kaihaina / Signatories
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Author
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Sarndra O'Toole - Team Leader Governance Advisors
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Authoriser
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Stephen Town - Chief Executive
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Governing Body
27 September
2018
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Process for shareholder approval for a
Wynyard Quarter transaction
File No.: CP2018/17724
Te take mō te pūrongo / Purpose of the report
1. To
note the process for the Governing Body to consider granting shareholder
approval for Panuku Development Auckland Limited (Panuku) to undertake a major
transaction in relation to a strategic asset.
Whakarāpopototanga matua / Executive summary
2. Panuku’s role in relation to Wynyard Quarter is to lead
the development of the waterfront in a way that is consistent with:
· the
Waterfront Plan
· Panuku’s
objectives under its constitution
· Panuku’s
strategic priorities set out in its statement of intent.
3. Panuku
(and its predecessor Waterfront Auckland Limited) have been exploring options
for the development of Wynyard Quarter sites for various uses and developments
that are consistent with the Waterfront Plan.
4. Panuku is proposing a transaction with a third party that retains
Panuku’s freehold interest in the relevant sites and grants 125-year
ground leases and development agreements for the sites.
5. The
freehold interest in waterfront land is a strategic asset in terms of
council’s Accountability Policy. This policy sets out that the transfer
of control of strategic assets requires approval from council as the
shareholder of Panuku. The proposed transaction requires shareholder approval
from the Governing Body as 125-year ground leases are considered to constitute
‘control’ for the purposes of the Accountability Policy.
6. In
analysing whether to grant shareholder approval for the proposed transaction,
staff have assessed the strategic alignment of the proposal, the
decision-making process undertaken by the Panuku board and any budgetary
impacts on the Long-term Plan 2018-2028.
7. The
confidential report on this agenda sets out the proposed transaction in detail
and assesses whether shareholder approval should be granted based on the
criteria noted above.
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) note
that there is a confidential report on the agenda to consider granting
shareholder approval for Panuku Development Auckland Limited to undertake a
major transaction in relation to a strategic asset.
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Ngā
tāpirihanga / Attachments
There are no attachments for
this report.
Ngā kaihaina / Signatories
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Author
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Ella Kay - Senior Advisor - CCO Governance &
External Partnerships
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Authorisers
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Alastair Cameron - Manager - CCO Governance &
External Partnerships
Phil Wilson - Governance Director
Stephen Town - Chief Executive
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Governing Body
27 September
2018
|
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Summary of Governing Body information
memos and briefings - 27 September 2018
File No.: CP2018/00245
Te take mō te pūrongo / Purpose of the report
1. To
note the progress on the forward work programme (Attachment A).
2. To
receive a summary and provide a public record of memos or briefing papers that
may have been distributed to Governing Body members since 20 August 2018.
Whakarāpopototanga matua / Executive summary
3. This
is a regular information-only report which aims to provide greater visibility
of information circulated to Governing Body members via memo-briefing or other
means, where no decisions are required.
4. The
following information only reports are attached:
· 24/8/18
– referred from Devonport-Takapuna Local Board – Notices of Motion
regarding 40 Anzac Street, Takapuna
5. The
following memos/responses were circulated to members:
· 30/8/18 –
Vegetation Control in Cemeteries
6. This
document can be found on the Auckland Council website, at the following link:
http://infocouncil.aucklandcouncil.govt.nz/
o at
the top of the page, select meeting “Governing Body” from the drop-down
tab and click “View”;
o under
‘Attachments’, select either the HTML or PDF version of the
document entitled ‘Extra Attachments’.
7. Note
that, unlike an agenda report, staff will not be present to answer
questions about the items referred to in this summary. Governing
Body members should direct any questions to the authors.
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Ngā tūtohunga / Recommendation/s
That the Governing Body:
a) receive
the Summary of Governing Body information memos and briefings – 27
September 2018.
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Ngā
tāpirihanga / Attachments
|
No.
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Title
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Page
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a⇩
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Forward Work Programme
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49
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b⇨
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Minutes and notices of motion from Devonport-Takapuna
Local Board (Under Separate Cover)
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c⇨ 
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Memo - Vegetation Control in Cemeteries (Under
Separate Cover)
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Ngā kaihaina / Signatories
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Authors
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Sarndra O'Toole - Team Leader Governance Advisors
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Authorisers
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Stephen Town - Chief Executive
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Governing Body
27 September
2018
|
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GOVERNING BODY
FORWARD WORK PROGRAMME 2016 – 2019 TERM
The Governing Body
deals with strategy and policy decision-making that relates to the
environmental, social, economic and cultural activities of Auckland as well
as matters that are not the responsibility of another committee
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The Mayor may require any
matter that would otherwise be reported to a committee, to be reported to the
Governing Body. If that matter is already on a published agenda for a
committee meeting, that meeting will not consider that matter unless invited
by the mayor to make a recommendation to the Governing Body.
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Lead
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Area of work
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Reason for work
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Governing Body role
(decision or direction)
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Budget/ Funding
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Expected timeframes
Highlight financial year quarter and state month if
known
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FY18/19
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Jul-Sep
26 Jul
23 Aug
27 Sep
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Oct-Dec
25 Oct
22 Nov
13 Dec
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Jan-Mar
28 Feb
28 Mar
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Apr-Jun
2 May
30 May
27 Jun
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Chief Financial Office
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Annual Plan
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The Local Government Act 2002 requires each local
authority to consult on and adopt a long term plan every three years.
In each intervening year local authorities are required to consult the
community on any significant or material changes to the relevant year of the
long term plan through the Annual Budget consultation document.
Legislation also requires that the council’s
consultation document include a summary of key matters from Local Board
Agreements and the Draft Tūpuna Maunga Authority Operational Plan for
the Annual Plan year.
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Adopt consultation document and supporting
material
Approve Annual Plan
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Q1
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Q2
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Q3
(Feb)
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Q4
(Jun)
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Chief Operating Office
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Americas Cup 2021
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Location, infrastructure and funding
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Approve preferred location
Agree strategy for progressing resource consent
applications
Progress to Date:
Report considered 14/12/17 and approval of
Wynyard Basin option GB/2017/172 and agreed single hearing process
through direct referral
Report and revised decision and approval of
Wynyard Hobson proposal 29/3/18 GB/2018/63
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Q1
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Q2
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Q3
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Q4
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City Rail Link
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Construction of the City Rail Link in the central city
|
Approve City Rail Link Heads of Agreement
Note any matters raised by the Audit and Risk
Committee about the project
Progress to Date:
Heads of Agreement approved 14/9/16
Conf
Appoint chair of City Rail Link
15/12/16 Conf
Note sponsors agreement and
establishment of new entity City Rail Link Limited 29/6/17 Conf
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Q1
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Q2
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Q3
|
Q4
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Chief Financial Office
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Annual Report
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Statutory requirement
|
Adopt Annual Report
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Q1
27 Sep
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Q2
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Q3
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Q4
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Governance
|
Review of Code of Conduct
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The experience of working with the current Code of
Conduct indicates that it could be further improved. In particular, it could
be clearer about complaint, investigation and resolution processes, as well
as available sanctions
|
Adopt new Elected Members Code of Conduct
Progress to Date:
Initial report was considered 22/2/18
Approval 22/2/18 for review GB/2018/37
Workshop – 15 March 2018
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Q1
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Q2
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Q3
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Q4
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Governance
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Representation Review
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The Local Electoral Act 2001
requires all local authorities to undertake a review of representation
arrangements at least once every six years.
Auckland Council is required to undertake a review for
the 2019 elections.
Council’s decision must be issued no later than
11 April 2019.
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Approve the process for conducting the review
of representation arrangements
Approve final decision
Progress to Date:
Report and approval of process 14/12/17 GB/2017/175
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|
Q1
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Q2
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Q3
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Q4
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Financial Strategy and Planning
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Contributions Policy
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The Local Government Act requires Council to review
the policy every three years.
Consultation and adoption must be done by 1 July 2018
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Adopt policy
Progress to Date:
Agree to consultation 30/4/18 GB/2018/79
Agree
extension until new policy in place 27/6/18 GB/2018/96
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Q1
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Q2
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Q3
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Q4
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Mayoral Office
Governance
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Terms of Reference
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The Terms of Reference enables the governing Body to
delegate to committees those power necessary for them to carry out their
responsibilities to the most efficient and effective levels.
Any changes to the Terms of Reference must be done by
the Governing Body.
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Adopt the Terms of Reference
Adopt changes to Terms of Reference
Progress to Date:
Initial adoption 1/11/16 GB/2016/237
Review report 14/12/17 GB/2017/177
Review after by-election 22/3/17 GB/2018/57
Amend Appointments, Performance Review and Value
for Money 19/4/19 GB/2018/71
Amend due of disestablishment of ACIL and two
committee amendments 26/7/18 GB/2018/115
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Q1
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Q2
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Q3
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Q4
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Governance
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Accountability Review of council-controlled
organisations
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The accountability review are
to increase the accountability and value for money of CCOs by:
• increasing
the transparency of CCO decision-making
• increasing
the responsiveness of CCOs to the public and council
• improving
the recognition of ratepayer funding for CCO activity
• increasing
the ability to align CCOs to the direction set by the council.
Reporting
on a quarterly basis
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Approve objectives as basis of review
Approve scope and timing
Progress to Date:
Approve objectives, scope and timing 23/2/17 GB/2017/17
Memorandum 9/4/18 to
councillors with an update
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Within timelines and budgets
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Q1
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Q2
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Q3
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Q4
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Governance
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Independent Māori Statutory Board funding
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The Local Government (Auckland
Council) Act 2009 (LGACA) requires Auckland Council to meet the reasonable
costs of the Independent Māori Statutory Board (IMSB) board’s
operations, secretariat, the establishment of committees, and seeking and obtaining
advice (Schedule 2, clause 20, sub-clause 1, LGACA)
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Approve 2019/2020 funding agreement
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Q1
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Q2
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Q3
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Q4
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People and Performance
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Health, Safety and Wellbeing
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The
Governing Body has the role of the person or organisation conducting a
business or undertaking.
|
Receive the quarterly Health, Safety and Wellbeing Report
Progress to Date:
March report received GB/2018/55
June report received GB/2018/119
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Q1
Sep
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Q2
Dec
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Q3
Mar
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Q4
Jun
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Social Policy and Bylaws
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Public Safety and Nuisance Bylaw Review
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Legislative
requirement to review bylaw within five years. Committee resolution to
“commence the review of the Public Safety and Nuisance Bylaw 2013 at an
early date”.
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Approve statement of proposal. #
Make/Amend/Revoke
the
bylaw.
# public
notification is required for bylaw reviews even if no change to the bylaw is recommended. Length
of time required to draft the statement of proposal will depend on the scope
of amendments requested following the review findings.
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Within current baselines.
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Q1
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Q2
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Q3
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Q4
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Social Policy and Bylaws
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Dog management Bylaw and Policy on Dogs
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Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
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Within current baselines.
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Q1
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Q2
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Q3
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Q4
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Social Policy and Bylaws
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Health and Hygiene Bylaw
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Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
Progress to Date:
Approve the statement of proposal 26/7/18 GB/2018/120
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Within current baselines.
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Q1
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Q2
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Q3
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Q4
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Social Policy and Bylaws
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Solid Waste Bylaw Review
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Legislative requirement to review the bylaw and policy after
five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
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Within current baselines.
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Q1
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Q2
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Q3
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Q4
|
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Social Policy and Bylaws
|
On-site Wastewater Bylaw
|
Legislative requirement to review legacy bylaws by 31
October 2020.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
Progress to Date:
Approve the statement of proposal 26/7/18 GB/12018/121
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Within current baselines.
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Q1
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Q2
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Q3
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Q4
|
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Social Policy and Bylaws
|
Signage Bylaw
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
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Within current baselines.
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Q1
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Q2
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Q3
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Q4
|
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Social Policy and Bylaws
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Alcohol Control Bylaw Review
|
Legislative requirement to review the bylaw and policy
after five years.
|
Approve statement of proposal #
Make/Amend/Revoke
the
bylaw.
# public notification is required for bylaw
reviews even if no change to the bylaw is recommended.
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Within current baselines.
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Q1
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Q2
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Q3
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Q4
|
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Social Policy and Bylaws
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Freedom Camping
|
Explore the need for and options for regulating freedom
camping in Auckland
Regulatory response may be
required following completion of research and pilot
|
If regulatory response required:
Approve statement of proposal
Make the bylaw
|
Review is within current
baselines.
Funding proposals will be
required for any recommendations that require capital or operational
upgrades.
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Q1
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Q2
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Q3
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Q4
|
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Mayoral Office
|
Mayoral Housing Taskforce Steering Group
|
Oversee the progress and implementation of the June
2017 Mayoral Housing Taskforce report.
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Setup, agree and approve membership of group
Receive six-monthly updates
Progress to Date:
Taskforce setup 27/7/17 GB/2017/79
Memorandum 9/4/18 to councillors updating
progress
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Q1
27 Sep
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Q2
|
Q3
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Q4
|
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Governance
|
Te Tiriti o Waitangi / Treaty of Waitangi
|
The Crown negotiates settlements with iwi on a
confidential basis and from time to time invites Council to express its
views.
The Te Tiriti o Waitangi / Treaty of Waitangi
Settlement Working party is accountable to the Governing Body and reports its
findings to the Governing Body.
|
Approve submissions to the Crown as and when
required
Approve establishment and on-going
implementation of co-management and other governance arrangements
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Q1
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Q2
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Q3
|
Q4
|
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Governance
|
Advisory Panels
|
The Governing Body appoints members to advisory
panels, as required.
|
Approve appointments to advisory panels
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Within current baselines.
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Q1
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Q2
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Q3
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Q4
|
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COMPLETED
|
|
Governance
|
2018 Local Government New Zealand Conference and
Annual General Meeting
|
The Governing Body sends representatives to the
conference and as delegates to the Annual General Meeting
|
Appoint presiding delegate to Annual General
Meeting
Appoint three other delegates to Annual General
Meeting
Approve councillors to attend conference
Progress to Date:
Report was considered 22/3/18
Approved the above GB/2018/47
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Q3
FY17/18
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Q4
|
Q1
|
Q2
|
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People and Performance
|
Remuneration Policy
|
The current Remuneration
Policy was adopted in 2014. The policy provides high-level guidance for all
remuneration decisions made by the council. The policy is also supported by
operational guidelines and policies.
Under the Local Government Act
2002 (Schedule 7, section 36A) the policy must be reviewed every three years.
|
Approve the change to the policy.
Progress to Date:
Report considered 22/3/18
Approved 22/3/18 GB/2018/42
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Q3
FY17/18
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Q4
|
Q1
|
Q2
|
|
Chief Planning Office
|
Auckland Plan Refresh
|
The Auckland Plan was approved in 2012 and a
commitment made to a refresh within six years. A refresh will ensure
that the Auckland Plan remains current and will inform Long-term Plan
2018-2028 prioritisation and budget decisions.
|
Approve refresh of Auckland Plan
Progress to Date:
Various workshops throughout
2017/2018
Adopted summary information 21/2/18
GB/2018/25
Adopted
by Planning Committee 6/5/18 PLA/2018/62
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Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Chief Financial Office
|
Long-term Plan 2018-2028
|
Statutory Process
· Consultation process –
including hearings for community to be heard and local board engagement
meetings (Have Your Say events). Approach to communication of
investments in local board areas to be considered
· Elected members consideration of
feedback
· Decision-making for Long-term Plan
2018-2028
· Long-term Plan 2018-2028 adoption
|
Adopt consultation document and supporting
material
Adopt Long Term Plan and set rates
Progress to Date:
Various workshops throughout
2017/2018
Adopted consultation document and
supporting material 21/2/18 GB/2018/24
Agree recommendation for adoption
31/5/18 GB/2018/91
Adoption
28/6/18 GB/2018/
|
Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Chief Financial Office
|
Regional Fuel Tax Proposal
|
Auckland Council consulted on its 10-year Budget
2018-2028 (LTP), part of which asked if there was support for a Regional Fuel
Tax. A report on the consultation undertaken is required by legislation
to be submitted to the Ministers of Transport and Finance.
|
Approve a Regional Fuel Tax for Auckland
Progress to Date:
Approved 31/5/18 GB/2018/90
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Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Governance
|
Advisory Panels
|
The Governing Body appoints members to advisory
panels, as required.
|
Approve appointments to advisory panels
Progress to Date:
Initial appointments to demographic
panels 23/3/17 Conf
Appointments to the Youth Advisory
Panel 25/5/17 Conf
Replacement members appointed to
Youth Advisory Panel 22/3/18 Conf
|
Q1
|
Q2
|
Q3
|
Q4
|
|
People and Performance
|
Chief Executive’s Employment Review Process
|
Under the Local Government Act 2002,
a local authority Chief Executive is appointed for a five year term.
Schedule 7 of the Act gives the option of a two year extension if Council
undertakes a formal employment review at least six months before the expiry
of the current contract.
The Governing Body is responsible for the review.
|
Approve performance objectives
Agree to the review of the chief executive
performance before 30 June 2018
Delegate the review if desired
Decision on chief executives contract
Progress to Date:
Objectives approved and released 23/11/17 GB/2017/153
Process approved 19/4/18 GB/2018/71
Re-appointment confirmed 27/6/18 GB/2018/103
|
Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
Governance
|
Independent Maori Statutory Board funding
|
The Local Government (Auckland
Council) Act 2009 (LGACA) requires Auckland Council to meet the reasonable
costs of the Independent Māori Statutory Board (IMSB) board’s
operations, secretariat, the establishment of committees, and seeking and
obtaining advice (Schedule 2, clause 20, sub-clause 1, LGACA)
|
Approve 2018/2019 funding agreement
Progress to Date:
Report received
27/6/18 and funding approved GB/2018/94
|
Q3
|
Q4
FY17/18
|
Q1
|
Q2
|
|
|
|
|
|
|
|
|
|
|
Governance
|
Te Tiriti o Waitangi / Treaty of Waitangi
|
The Crown negotiates settlements with iwi on a
confidential basis and from time to time invites Council to express its
views.
The Te Tiriti o Waitangi / Treaty of Waitangi
Settlement Working party is accountable to the Governing Body and reports its
findings to the Governing Body.
|
Approve submissions to the Crown as and when
required
Approve establishment and on-going
implementation of co-management and other governance arrangements
Progress to Date:
Submission on Point England Development Enabling
Bill 23/2/17 GB/2017/8
Submission on Ngāti Tamaoho Claims
Settlements Bill 27/7/17 GB/2017/85
Report Upper Mangatangi-Mangarawhiri Catchments
Co-governance Arrangements 24/8/17 GB/2017/99
Submission on Ngāi Tai ki Tāmaki
Claims Settlement Bill 22/2/18 GB/2018/36
Open Report Te Akitai Waiohua – Treaty
Settlement Redress Conf 19/4/18 GB/2018/69
Open Report Ngāti Paoa – Treaty
settlement redress Conf 24/5/18
Open Report on Maungauika – transfer of
administration 27/6/18 GB/2018/97
|
Q1
|
Q2
|
Q3
|
Q4
|
|
Governing Body
27 September
2018
|
|
Exclusion of the Public: Local Government Official Information
and Meetings Act 1987
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the specific
grounds under section 48(1) of the Local Government Official Information and
Meetings Act 1987 for the passing of this resolution follows.
This resolution
is made in reliance on section 48(1)(a) of the Local Government Official
Information and Meetings Act 1987 and the particular interest or interests
protected by section 6 or section 7 of that Act which would be prejudiced by
the holding of the whole or relevant part of the proceedings of the meeting in
public, as follows:
C1 Office
of the Auditor-General briefing
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In
particular, the report contains detailed financial adjustments, assumptions
and judgements that have impact on the financial results of the Auckland
Council group as at 30 June 2018 that requre final Audit New Zealand sign-off
and release to the New Zealand Stock Exchange
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the disclosure
of information for which good reason for withholding exists under section 7.
|
C2 Adoption
of the 2017/2018 Annual Report and Summary Annual Report for Auckland Council
and group
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In
particular, the report contains detailed financial adjustments, assumptions
and judgements that have impact on the financial results of the Auckland
Council group as at 30 June 2018 that require final Audit New Zealand
sign-off and release to the New Zealand Stock Exchange.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
C3 CONFIDENTIAL:
Shareholder approval for a Wynyard Quarter transaction
|
Reason for
passing this resolution in relation to each matter
|
Particular
interest(s) protected (where applicable)
|
Ground(s)
under section 48(1) for the passing of this resolution
|
|
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
s7(2)(h) -
The withholding of the information is necessary to enable the local authority
to carry out, without prejudice or disadvantage, commercial activities.
In
particular, the report contains sensitive information about a commerical
transaction.
|
s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists under
section 7.
|
