Ōtara-Papatoetoe Local Board

 

OPEN MINUTES

 

 

 

Minutes of a meeting of the Ōtara-Papatoetoe Local Board held in the Manukau Chambers, Level 1, Manukau Civic Building, 31-33 Manukau Station Road, Manukau on Tuesday, 18 September 2018 at 5.00pm.

 

present

 

Chairperson

Lotu Fuli

 

Deputy Chairperson

Ross Robertson, QSO, JP

 

Members

Apulu Reece Autagavaia

 

 

Dr Ashraf Choudhary, QSO, JP

 

 

Mary Gush

 

 

Donna Lee (from 5.45pm)

 

 

Dawn Trenberth

 

 

ABSENT

 

 

 

 

 

 

ALSO PRESENT

 

 

Councillor Efeso Collins (from 5.57pm)

 

 

 

 

 

 

 

 

 

 

 

IN ATTENDANCE

 

 

 

 

 

 

 

 

 

 

 

Ōtara-Papatoetoe Local Board

18 September 2018

 

 

 

1          Welcome

 

Chairperson L Fuli led the meeting in prayer.

 

2          Apologies

  

There were no apologies.

 

 

3          Declaration of Interest

 

Chair Fuli, Deputy Chair Robertson, Member Autagavaia, Member Trenberth and Member Choudhary declared an interest in item 17 Ōtara-Papatoetoe Multi-Board and Local Grants, Round One 2018/2019 grant applications.

 

 

4          Confirmation of Minutes

 

Resolution number OP/2018/152

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 21 August 2018, including the confidential section, as a true and correct record.

 

CARRIED

 

5          Leave of Absence

 

There were no leaves of absence.

 

6          Acknowledgements

 

 

 

 

The Chair acknowledged the efforts of the Otara-Papatoetoe Local Board services team, the Engagement Officer Shoma Prasad and the communications team in successfully engaging with our community in a very short consultation period and under challenging circumstances.  The relatively huge turnout is acknowledged with Otara-Papatoetoe turning out the most submissions across the region for the Representation Review with almost 40% of all submissions coming from our board area, and about 60% coming from the Manukau Ward.  This is the first time that this has ever occurred in the history of the Super City. 

 

 

 

Deputy Chair Robertson acknowledged the inaugural Hikoia Te Korero Manukau parade held on Friday 14 September in recognition of Maori Language week.

 

7          Petitions

 

There were no petitions.

 

 

 

8          Deputations

 

Secretarial Note:  Item 8.2 was considered prior to item 8.1

 

8.1

Deputation - TOPS

 

The Otara-Papatoetoe Squad – Youth Council (TOPS) Chair – Sandra, Deputy Chair Michael, Thictyree, Jade, Luiz, Tui, David, Idrees, Luke and Nathaniel were in attendance to make a presentation to the board.

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2018/153

MOVED by Member A Choudhary, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Sandra, Michael, Thictyree, Jade, Luiz, Tui, David, Idrees, Luke and Nathaniel from The Otara-Papatoetoe Squad – Youth Council (TOPS) for their attendance and presentation.

CARRIED

 

Attachments

a     18 September 2018, Ōtara-Papatoetoe Local Board: Item 8.1 - Deputation - The Ōtara-Papatoetoe Squad - Youth Council (TOPS) presentation  

 

 

8.2

Deputation - Tamaki Estuary Environmental Forum

 

Julie Chambers co-chair of the Tamaki Estuary Environmental Forum and was in attendance to make a presentation to the board.

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2018/154

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)      thank Julie Chambers for her attendance and presentation.

CARRIED

 

Attachments

a     18 September 2018, Ōtara-Papatoetoe Local Board: Item 8.2 - Deputation - Tamaki Estuary Environmental Forum presentation

 

 

Member D Lee joined the meeting at 5.45 pm.

 

 

8.3

Deputation - Rongomai Sports Centre Trust

 

Shiu Singh and Dan Amosa from the Rongomai Sports Centre Trust were in attendance to make a presentation to the board.

 

A PowerPoint presentation was given.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

Resolution number OP/2018/155

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         thank Shiu Singh and Dan Amosa from the Rongomai Sports Centre Trust for their attendance and presentation.

b)        request officers to meet with the South Auckland Rangers Club and the Rongomai Sports Trust about their requests and report their findings on the capacity of Rongomai Park to meet the needs of its users, back to the local board at a workshop.

 

CARRIED

 

Attachments

a     18 September 2018, Ōtara-Papatoetoe Local Board: Item 8.3 - Deputation - Rongomai Sports Trust and South Auckland Rangers presentation  

 

 

9          Public Forum

 

Member A Choudhary left the meeting at 6.00 pm.

 

 

9.1

Public Forum -  Te Hononga - Puhinui Reserve Connection

 

Mason Ngawhika and Anaru Anaru Ah Kew from Healthy Families were in attendance to make a presentation to the board.

 

 

Resolution number OP/2018/156

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That Ōtara-Papatoetoe Local Board:

a)      thank Mason Ngawhika and Anaru Ah Kew from Healthy Families for their attendance.

 

CARRIED

 

 

Member A Choudhary returned to the meeting at 6.06 pm.

 

 

10        Extraordinary Business

 

There was no extraordinary business.

 

 

11

Governing Member Update

 

Resolution number OP/2018/157

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the verbal report from the Manukau Ward Councillor Efeso Collins.

CARRIED

 

 

 

12

Board Members' Report

 

Reports from Deputy Chair Robertson and Member Trenberth were tabled at the meeting.

A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2018/158

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the board members’ written and oral reports.

b)      receive the joint written report on the Local Government New Zealand conference from Deputy Chair Robertson and Member Choudhary.

CARRIED

 

Attachments

a     18 September 2018, Ōtara-Papatoetoe Local Board: Item 8.12 Members' Reports -Deputy Chair Ross Robertson's September 2018 report

b     18 September 2018, Ōtara-Papatoetoe Local Board: Item 12 Members' Reports - Member Dawn Trenberth's September report  

 

 

13

Chairperson's Announcements

 

Resolution number OP/2018/159

MOVED by Member D Trenberth, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the chairperson’s verbal update.

 

CARRIED

 

 

14

Auckland Transport September 2018 update: Ōtara-Papatoetoe Local Board

 

Resolution number OP/2018/160

MOVED by Chairperson L Fuli, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

a)         receive the Auckland Transport September 2018 update report.

CARRIED

 

 

15

Auckland Transport’s Road Safety and Speed Management programme for Ōtara-Papatoetoe Local Board 2018-21

 

Resolution number OP/2018/161

MOVED by Member M Gush, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      receive the report entitled Auckland Transport’s Safety and Speed Management programme 2018-21.

 

CARRIED

 

16

Updating the Ōtara-Papatoetoe Local Board on ATEED’s activities between 1 January and 30 June 2018

 

Resolution number OP/2018/162

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      receive Auckland Tourism Events and Economic Development Limited’s six-monthly report to Ōtara-Papatoetoe Local Board for 1 January to 30 June 2018, as shown in attachment A of the agenda report.

 

CARRIED

 

 

17

Ōtara-Papatoetoe Multi-Board and Local Grants, Round One 2018/2019 grant applications

 

Chair Fuli declared a conflict of interest in grant application MB1819-186 for the Pacific Island Law Student’s Assocation.

 

Deputy Chair Robertson declared a conflict of interest in grant applications LG1913-120 Papatoetoe Garden and Floral Art Society Incorporated, LG1913-129 Papatoetoe Senior Citizens Club Incorporated and LG1913-153 Cook Island Tag Football Incorporated.

 

Member Trenberth declared a conflict of interest in grant application LG1913-120 Papatoetoe Garden and Floral Art Society Incorporated.

 

Member Choudhary declared conflict of interest in grant application LG1913-143 Bhartiya Samaj Charitable Trust.

 

 

Resolution number OP/2018/163

MOVED by Member M Gush, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      agree to fund the applications in the Local Grants Round One 2018/2019 in Table One below:

 

Table One: Ōtara-Papatoetoe Local Grants Round One 2018/2019 applications

Application ID

Organisation

Requesting funding for

Amount requested

Approved

LG1913-104

Otara Rugby League

Towards team uniforms for 3 teams junior Otara Ruby League.

$5,500.00

$3,000.00

LG1913-106

Manukau Beijing Opera Society Incorporated

Towards venue hire costs for the Papatoetoe Town Hall.

$6,608.00

$2,000.00

LG1913-113

Auckland Indian Retailers Association Incorporated

Towards stage, marquee, sound and lighting, artist fees, tables, chairs, security, DJ, fencing, insurance, labour and event management fees for 2018 Diwali Mela in Charles Street, Papatoetoe on 6 October 2018.

$30,000.00

$20,000.00

LG1913-116

Hillary House Leadership Centre Trust

Towards six months operating costs for the Hillary House Visiting Programme.

$7,252.00

$1,499.00

LG1913-118

The Raukatauri Music Therapy Trust

Towards therapist, transport and venue rent costs for 4 clients for music therapy for the period 15 October 2018 to 13 April 2019.

$6,717.00

$1,029.91

LG1913-120

Papatoetoe Garden & Floral Art Society Incorporated

Towards venue, printing, judging, advertising, prize and engraving costs for the 87th annual Papatoetoe Garden & Floral Art Society Rose and Open Floral Show.

$2,000.00

$2,000.00

LG1913-122

South Auckland Chinese Senior Friendship Club Incorporated

Towards administration, refreshment, koha for speakers, volunteer expenses, bus trip and Christmas, Chinese New Year, Steamboat and Mid-Autumn festival costs for the period October 2018 to September 2019.

$4,050.00

$2,000.00

LG1913-124

Te Ama Charity Aotearoa Trust

Towards recorder, laptop, microphones, headphones and phone for recording and editing for Te Ama radio segment for the period 1 January 2019 - 31 December 2019.

$2,000.00

$1,000.00

LG1913-125

Otara Business Association Incorporated

Towards lighting, stage, audio, printing, promotion, entertainment, prizes, giveaways, project manager, health and safety coordinator and volunteer costs for the 2018 Otara Christmas Parade.

$20,000.00

$20,000.00

LG1913-126

Hindu Heritage Research Foundation (NZ)

Towards venue, printing, food, decoration, performers, videography, DJ and sound equipment costs for the Papatoetoe Deepavali Festival of Lights at Papatoetoe Town Hall on 19 October 2018.

$6,791.00

$3,000.00

LG1913-127

Otara Business Association Incorporated

Towards dinner, transport, soft-drinks, gift-packs for 150 people in Auckland for the Otara Seniors Christmas Party on 27 November 2018.

$7,500.00

$6,500.00

LG1913-128

Willies Boxing/Fitness Otara

Towards boxing fitness equipment.

$1,000.00

$500.00

LG1913-129

Papatoetoe Senior Citizens' Club Incorporated

Towards hall hire costs for weekly meetings of the Papatoetoe Senior Citizens Club Incorporated through to 30 September 2019.

$3,800.00

$3,800.00

LG1913-130

Hindu Heritage Research Foundation (NZ)

Towards stage, sound, entertainment, food, sanitation, video, printing and volunteer expense costs for the Papatoetoe Family Fund Day 2018 at Alan Brewster Recreation Centre on 24 Nov. 2018.

$7,560.00

$4,000.00

LG1913-131

Papatoetoe Central Main Street Society Incorporated

Towards entertainment, promotion, prizes, traffic management and coordinator management fees for the 2018 Papatoetoe Santa Parade and associated Christmas in the park event.

$30,000.00

$25,000.00

LG1913-132

Papatoetoe Central Main Street Society Incorporated

Towards transport, meal, soft drink and gift-pack costs for the 2018 Papatoetoe Seniors Christmas Party to be held in Auckland Central.

$7,500.00

$6,500.00

LG1913-134

David Riley

Towards printing costs for two Mike Whidett books for teenagers and primary-age children.

$4,500.00

$2,500.00

LG1913-139

The United Buddhist Youth Association of Auckland Incorporated

Towards teaching resource, stationery, whiteboards, tables, chairs, computer, printer, teacher fees, venue and student gift costs for the Baoan Buddhist Temple for the period 14 October 2018 to 13 October 2019.

$8,400.00

$1,000.00

LG1913-147

Tu Tangata Roopu Incorporated

Towards stage, sound equipment, performer's fees, giveaways, entertainment rides and amusements, face-painting, security, St John, cleaners and marketing costs for Otara Family Christmas in the Park on 24 November 2018.

$20,000.00

$4,000.00

LG1913-149

Life Education Trust Counties Manukau

Towards Life Education delivery costs for 532 children at Papatoetoe East schools for the period 12 November 2018 to 30 November 2018.

$6,873.00

$1,000.00

LG1913-150

Otara Business Association

Towards catering, awards, venue, community meeting, judging, media production and promotion and administration support costs for the Otara Sports Awards on 1 December 2018.

$30,000.00

$15,000.00

LG1913-152

Faith City Trust Board

Towards venue hire, workshops, mentor training and support costs for Project Wy for the period 4 February 2019 to 30 August 2019.

$7,500.00

$3,750.00

LG1913-155

Dawson Events Committee

"under the umbrella of Know Your Status Community Trust"

Towards entertainment, prizes, giveaways, free food, sound gear, marquee, stalls activities, administration cost and sound gear for Dawson Lights Christmas 2018.

$11,488.00

$8,000.00

 

 

Total amount requested

$237,039.00

$137,078.91

 

c)        decline the applications in the Local Grants Round One 2018/2019 in Table Two below:

 

Table Two: Ōtara-Papatoetoe Local Grants Round One 2018/2019 applications

Application ID

Organisation

Requesting funding for

Amount requested

Declined

LG1913-103

The Rising Foundation Trust

Towards wages for the full-time Programme Coordinator.

$5,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area.

LG1913-109

Kids Safe with Dogs Charitable Trust

Towards printing costs and payment for instructors and administration personnel.

$9,438.00

Lower priority in the Ōtara -Papatoetoe Local Board area.

LG1913-111

Papatoetoe Avengers Rugby Team

Towards team fees for the New Zealand Junior Rugby Festival held in September 2018.

$990.00

Funded through the Pursuit of Excellence see below:

LG1913-135

Papatoetoe Rugby Under 10 Saints Team

Towards team tracksuits, side-line jackets, team gear bags and team accommodation for the Papatoetoe Under 10 rugby team tournament in Queenstown on 29 - 30th September 2018.

$6,038.00

Funded through the Pursuit of Excellence see below:.

LG1913-140

The Friendship House Trust

Towards administration, reporting, event services and production, security, koha, RT hire, sound equipment, MC, food and ingredients, signage and fatigue mats for the Friendship House World Homeless Day acknowledgement on 19 October 2018.

$5,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area.

LG1913-141

Papatoetoe Gymnastic Club Incorporated

Towards coaching salary for twenty weeks and leadership course costs for the period 8 October 2018 to 25 February 2019.

$4,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area.

LG1913-142

Roopa Aur Aap Charitable Trust

Towards counsellor's salary for the period 15 August 2018 to 14 August 2019.

$10,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area.

LG1913-143

Bhartiya Samaj Charitable Trust

Towards venue hire, transport costs and seniors outing costs for the period 9 October 2018 to 30 September 2019.

$10,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area.

LG1913-145

Counties Manukau Sports Foundation

Towards activity and event costs programmed for Otara-Papatoetoe for the period 1 October 2018 to 30 September 2019.

$30,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area.

LG1913-146

Accelerating Aotearoa Incorporated

Towards programme administration, design, activation, deliver, travel and meeting costs for the period 1 October 2018 to 31 January 2019.

$40,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area.

LG1913-151

Environmental Education for Resource Sustainability Trust

Towards the purchase and delivery of native trees and recycling bins to Ōtara-Papatoetoe schools and preschools participating in the Paper4trees programme.

$4,962.00

Lower priority in the Ōtara -Papatoetoe Local Board area.

LG1913-153

Cook Island Tag Football Incorporated

Towards 200 tag shorts for the Cook Islands Tag Football based at the Papatoetoe Rugby Football Club.

$7,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area.

LG1913-154

Youthline Auckland Charitable Trust

Towards salary for Youthline Coordinator for the period 1 November 2018 to 31 October 2019.

$3,582.00

Lower priority in the Ōtara -Papatoetoe Local Board area.

 

 

 

Total Requested

$136,010.00

 

 

 

 

c)         agree to fund the applications in the Multi-Board Grants Round One 2018/2019 in Table Three below:

 

Table Three: Ōtara-Papatoetoe Multi-Board Grants Round One 2018/2019 applications

Application ID

Organisation

Requesting funding for

Amount requested

Approved

MB1819-104

Cook Islands Rugby New Zealand Incorporated

Towards rugby equipment for junior teams.

$3,500.00

$2,000.00

MB1819-118

Manukau Orchestral Society Incorporated

Towards the venue hire and technical costs for a musical performance at the Vodafone Events Centre.

$1,219.00

$1,219.00

MB1819-133

Renu Sikka

Towards venue, photographer, exhibition and facilitator costs for 'Woman of Kaur" ancestry story telling project for the period 4 November 2018 to 25 November 2018.

$300.00

$300.00 on condition the activity takes place in the Otara-Papatoetoe Local Board area.

MB1819-145

Trust MYRIVR

Towards the project manager fees to advertise a free social and health services phone application.

$10,000.00

$10,000.00

MB1819-182

Counties Manukau Sports Foundation

Towards the 2018 Counties Manukau Sporting Excellence Awards including venue hire, event co-ordinator catering.

$3,000.00

$3,000.00

 

 Total requested

$18,019.00

$16,519.00

 

d)         decline the applications in the Local Grants Round One 2018/2019 in Table             Four below:

 

Table Four: Ōtara-Papatoetoe Multi-Board Grants Round One 2018/2019 applications

Application ID

Organisation

Requesting funding for

Amount requested

Declined

MB1819-106

Let’s get Legal Trust

Contribution towards cost of Driver’s license programme workshops.

$7,500.00

Lower priority in the Ōtara -Papatoetoe Local Board area

MB1819-109

Pasifika Migrant Services Charitable Trust

Towards venue costs for four community workshops and operational administrative costs.

$2,400.00

Lower priority in the Ōtara -Papatoetoe Local Board area

MB1819-115

Auckland Softball Association Incorporated.

Towards umpire uniforms, protective clothing and equipment bags

$3,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area

MB1819-126

Royal New Zealand Foundation of the Blind

Contribution towards new Digital Talking Books for the Blind Foundation Library.

$3,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area

MB1819-141

Tumeke Enterprise Limited

Towards catering cost for a two-day youth programme - Maori and Pasifika in Business Forum

$2,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area

MB1819-162

New Zealand Council of Victim Support Groups Incorporated

Towards the costs to recruit, train and supervise their volunteer support workers.

$6,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area

MB1819-172

The Parkinson's New Zealand Charitable Trust

Towards the salaries of six Parkinson's community educators.

$3,500.00

Lower priority in the Ōtara -Papatoetoe Local Board area

MB1819-174

LifeKidz Trust

Towards the purchase of outdoor play panels and the cost of youth worker wages to run their youth programmes.

$2,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area

MB1819-187

Dream Big Trust

Towards rent costs for six months at the Papatoetoe Seventh Day Adventist Church for the Dream Big Trust.

$10,400.00

Lower priority in the Ōtara -Papatoetoe Local Board area

MB1819-190

Auckland Kids Achievement Trust

Towards wages for 14 Kiwi Can Leaders who deliver the Kiwi Can programme across seven schools in seven local board areas.

$5,000.00

Lower priority in the Ōtara -Papatoetoe Local Board area

 

 Total requested

$44,800.00

 

e)         agree to fund the applications in table Five below from the Pursuit of Excellence budget line.

 

Table Five: Ōtara-Papatoetoe Local Grants Round One 2018/2019 applications that meet the Pursuit of Excellence criteria

Application ID

Organisation

Requesting funding for

Amount requested

Approved

LG1913-111

Papatoetoe Avengers Rugby Team

Towards team fees for the New Zealand Junior Rugby Festival held in September 2018.

$990.00

$990.00

LG1913-135

Papatoetoe Rugby Under 10 Saints Team

Towards team tracksuits, side-line jackets, team gear bags and team accommodation for the Papatoetoe Under 10 rugby team tournament in Queenstown on 29- 30 September 2018.

$6,038.00

$2,000

 

 

Total requested

$7,028.00

$2,990.00

 

 

f)          agree to fund the Local Grants Round One 2018/2019 application from the Pacific Island Law Students Association below:

Application ID

Organisation

Requesting funding for

Amount requested

Approved

MB1819-186

Pacific Island Law Student’s Association (PILSA)
under the umbrella of "Auckland University Law Students Society Incorporated"

Towards venue, DJ, cultural group, gifts, guest speaker, koha, band, decorations and dinner buffet costs for annual Pacific Law Students end of year dinner 2018.

$2,000.00

$2,000.00

 

 

Total requested

$2,000.00

$2,000.00

 

CARRIED

 

 

 

18

CCTV Maintenance in Hunters Corner, Otara and Old Papatoetoe town centres

 

Resolution number OP/2018/164

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)         amend the 2018/19 Arts, Community and Events work programme by transferring $26,000 from the community response fund (#2810) to Capacity-Building for BIDs (#991) for CCTV maintenance.

 

CARRIED

 

Member D Lee left the meeting at 6.55 pm.

 

 

19

Amendments to 2018/2019 Arts, Community and Events work programme

 

Resolution number OP/2018/165

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)        amend 2018/19 Arts, Community and Events work programme (#997) by transferring $15,000 from the community response fund (#2810), to fund a new activity, the Community Builders programme.

b)        amend 2018/19 Arts, Community and Events work programme (#293) by transferring $4,000 from the community response fund (#2810), to increase funding for Sistema Aotearoa.

c)        amend 2018/19 Arts, Community and Events work programme (#999) by transferring $4,000 from the community response fund (#2810), to increase funding for Ōtara-Papatoetoe Squad (TOPS).

d)        amend Arts, Community and Events work programme (#997) to include an allocation of $2,000 to support the Papatoetoe Sunday Markets project and reducing the allocation towards Indian Wardens to $8,000.

 

CARRIED

 

Member D Lee returned to the meeting at 7.01 pm.

 

 

20

Approval of funding toward an Enviroschools project in Ōtara-Papatoetoe

 

Resolution number OP/2018/166

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia:  

That the Ōtara-Papatoetoe Local Board:

a)      approve $29,000 from the community response fund (#2810)for a new 2018/19 Local Environment work programme, Building Sustainable Communities – Enviroschools project (option B).

b)      approve in principle the allocation of $38,000 for the 2019/2020 financial year and $46,000 for the 2020/2021 financial year toward the Building Sustainable Communities – Enviroschools project, subject to budget availability in those financial years.

CARRIED

 

 

21

New community lease – The Scout Association of New Zealand (Papatoetoe East), Kimpton Park, 108 Kimpton Road, Papatoetoe

 

Resolution number OP/2018/167

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      approve public notification of Auckland Council’s intention to grant a new community ground lease to The Scout Association of New Zealand for the land at Kimpton Park, 108R Kimpton Road, Papatoetoe (identified in Attachment A). 

b)      appoint a hearings panel consisting of members Gush and Trenberth and one alternate member Autagavaia, to consider any submissions or objections received following the public notification and make a decision.

c)      grant under section 73(3) of the Reserves Act 1977, subject to any objections to the lease being resolved, a new community ground lease to The Scout Association of New Zealand to occupy an area of 254.4 square meters (more or less) being part of Lot 55 Deposited Plan 46107 (1.0770 square meters) Part NA1126/232 (Cancelled) at Kimpton Park, 108R Kimpton Road, Papatoetoe, subject to the following terms and conditions: 

i.   term – 10 years commencing 1 October 2017 with one 10-year right of renewal effecting final expiry on 30 September 2037 

ii.  rent – One dollar ($1.00) plus GST per annum if requested 

iii. rent review date – on renewal 

iv. permitted use – scouting activities and associated use 

v.  the approved Scout Association of New Zealand (Papatoetoe East) Community Outcomes Plan be attached to the lease document (Attachment B) 

d)      all other terms and conditions in accordance with the Auckland Council Community Occupancy Guidelines 2012 and the Reserves Act 1977.

 

CARRIED

 

 

22

Community lease – Mataliki Tokelau Pre-School South Auckland Trust, 53R Raglan Street, Mangere East

 

Resolution number OP/2018/168

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      amend resolution OP/2016/25 a) ii) (21 March 2016) to correct the site plan for the lease awarded to Mataliki Tokelau Pre-school South Auckland Trust to include the area of Aorere Park approved by the board under an Agreement to Lease on 17 March 2014, that allowed for expansion of the centre (marked in red on Attachment A), with the terms and conditions as previously approved.

 

CARRIED

 

 

 

 

23

New Road Name Approval for residential subdivision by Finesse Residential Ltd at 44 & 46 Hillcrest Road, Papatoetoe

 

Resolution number OP/2018/169

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      pursuant to section 319(1)(j) of the Local Government Act 1974, approve the road name ‘Kohuora Lane’, for the new Private Way created by subdivision at 44 & 46 Hillcrest Road, Papatoetoe. 

 

CARRIED

 

 

24

Approval of the Sunnyside Domain Concept Plan

 

Resolution number OP/2018/170

MOVED by Deputy Chairperson R Robertson, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)        approve the Sunnyside Domain concept plan (August 2018) as in (Attachment A).

b)        request a civic opening of Sunnyside Domain playground project on completion.

CARRIED

 

 

25

Adoption of the Ōtara-Papatoetoe Open Space Network Plan

 

Resolution number OP/2018/171

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      adopt the Ōtara-Papatoetoe Open Space Network Plan (Attachment A).

b)      delegate approval of any minor amendments to the document to the Chairperson of the Ōtara-Papatoetoe Local Board.

 

CARRIED

 

 

Secretarial Note:         Member Gush requested the local board consider whether it was appropriate for videoing to take placefrom the public gallery. The lead officer advised the meeting that the local board Chair decides all questions not covered by standing orders, but that it could be appropriate for the Chair to poll the local board members to inform her decision. A poll was duly conducted, and the Chair declared that videoing from the public gallery might continue.

 

 

 

26

Representation Review engagement analysis - proposal to split the Manukau Ward

 

A copy of the engagement analysis was tabled at the meeting.  A copy has been placed on the official minutes and is available on the Auckland Council website as a minutes attachment.

 

 

Resolution number OP/2018/172

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: 

That the Ōtara-Papatoetoe Local Board:

a)        acknowledge the turnout relative to previous Council public consultation from our local board area and our Manukau ward.

CARRIED

 

Member Lee requested her vote against motion 172a) be recorded.

 

 

Resolution number OP/2018/173

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: 

That the Ōtara-Papatoetoe Local Board:

b)         acknowledge the response of 78% in opposition to the Governing Body’s proposal to split the Manukau ward.

CARRIED

 

Member Lee requested her vote against motion 173b) be recorded.

 

 

Resolution number OP/2018/174

MOVED by Chairperson L Fuli, seconded by Member R Autagavaia: 

That the Ōtara-Papatoetoe Local Board:

c)         ask the Governing Body to respect this response from the people of Manukau and abandon their proposal to split the Manukau ward.

CARRIED

 

Member Lee requested her vote against motion 174c) be recorded.

 

 

Resolution number OP/2018/175

MOVED by Member M Gush, seconded by Member A Choudhary:  

That the Ōtara-Papatoetoe Local Board:

d)         authorise the Chairperson to represent the local board’s view to the joint Governance Working Party and the Governing Body.

CARRIED

 

Attachments

a     18 September 2018, Ōtara-Papatoetoe Local Board: Item 26 - Representation Review engagement analysis - proposal to split the Manukau Ward - Feedback Summary, Form submissions feedback and Facebook feedback  

 

 

 

 

 

27

Local board feedback on the government's proposed mandatory phase out of single-use plastic shopping bags

 

Resolution number OP/2018/176

MOVED by Chairperson L Fuli, seconded by Member M Gush:  

That the Ōtara-Papatoetoe Local Board:

a)      endorse the formal feedback to the council’s submission on the Ministry for the Environment’s consultation on the proposed mandatory phase out of single-use plastic shopping bags.

CARRIED

 

 

28

Local board resolution responses and information reports

 

Resolution number OP/2018/177

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Planning Committee report and resolutions on the Impacts of the Unitary Plan on residential development.

CARRIED

 

 

29

Governance Forward Work Calendar

 

Resolution number OP/2018/178

MOVED by Chairperson L Fuli, seconded by Deputy Chairperson R Robertson:  

That the Ōtara-Papatoetoe Local Board:

a)      note the Governance Forward Work Calendar.

CARRIED

 

 

30

Ōtara-Papatoetoe Local Board Workshop Notes

 

Resolution number OP/2018/179

MOVED by Chairperson L Fuli, seconded by Member D Trenberth:  

That the Ōtara-Papatoetoe Local Board:

a)         receive the workshop notes from the workshops held on Tuesday 7, 14, 21 and 28 August 2018.

 

CARRIED

  

 

31        Consideration of Extraordinary Items

 

There was no consideration of extraordinary items.  

 

 

 

 

 

 

 

 

 

8.03 pm                                              The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Ōtara-Papatoetoe Local Board HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................