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Rodney Local
Board Parks and Recreation Committee
20 September
2018
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1 Welcome
The Chairperson
opened the meeting and welcomed those in attendance.
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no petitions.
8 Deputations
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8.1
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Coatesville Pony Club - new community lease
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Janet Badley and
Jo Lynch from the Coatesville Pony Club were in attendance to discuss the new
community lease the Coatesville Pony Club is applying for.
A copy of the
powerpoint has been placed on the file copy of the minutes and can be viewed
on the Auckland Council website as a minutes attachment.
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Resolution
number RODPC/2018/24
MOVED by Member B Houlbrooke, seconded by Member L
Johnston:
That the Rodney
Local Board Parks and Recreation Committee:
a) thank
Ms Badley and Ms Lynch from the Coatesville Pony Club for their presentation
on the Coatesville Reserve Pony Club Lease.
CARRIED
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Attachments
a 20 September 2018 - Rodney Parks and Recreation Committee
Item 8.1 - Coatesville Pony Club - new community lease - powerpoint
presentation
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9 Public
Forum
There was no
public forum.
10 Extraordinary
Business
There was no extraordinary
business.
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11
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Targeted Events Fund 2018/2019
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Resolution
number RODPC/2018/25
MOVED by Member P Pirrie, seconded by Member C Brewer:
That the Rodney
Local Board Parks and Recreation Committee:
a)
approve the following funding allocations from
the 2018/2019 Targeted Events Fund:
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Event Name
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Applicant
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Allocation
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The Gem – Ocean Swim
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Quantum Events Ltd
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$0
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Kowhai Reserve Accessway
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Leigh & Districts Ex Services
& Community Club Inc
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$0
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Generation Mojo: A Creative Female
Youth Leadership forum
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Every Body is a Treasure CT
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$0
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Safer Places Activity and Safer
Communities
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Rodney Neighbourhood Support Inc
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$0
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One billion trees
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Felicity Roberts
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$0
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Mahurangi Winter Festival of Lights
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One Warkworth Business Association
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$0
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Waimauku Tennis Club 18/19 Season
Promotion
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Waimauku Tennis Club
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$0
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North West Health Experience 2019
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North West Health Experience 2019
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$4,000
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International Men’s Hockey at
Warkworth
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Warkworth Hockey Turf Charitable
Trust
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$4,000
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Electronics and Computing Classes -
build a radio telescope
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Hibiscus Coast Radio Society
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$0
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Total
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$8,000
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CARRIED
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12
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Kumeu Arts Centre - extension design
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Angela Levet,
Senior Growth Development Specialist, was in attendance.
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Resolution
number RODPC/2018/26
MOVED by Member P Pirrie, seconded by Member C Brewer:
That the Rodney Local Board:
a) approve
the concept design for a pre-fabricated building, the Eco Pod C1, as shown in
Attachment A to the agenda, as an extension to the Kumeu Arts Centre
facility.
b) approve
the location of the pre-fabricated building on land adjacent to the existing
Kumeu Arts Centre as indicated in Attachment B to the agenda.
c) allocate
$79,000 Locally Driven Initiative Capital funding to the construction of the
Kumeu Arts Centre extension project in addition to the $300,000 allocated
through the 2017/2018 financial year work programme to cover contingencies
and associated landscape improvement works
d) delegate
to the Chairperson of the Parks and Recreation Committee the authority to
approve the use of any available project budget, including unspent
contingency, on additional minor works to the arts centre such as decking or
landscaping.
e) note
that it is not possible to provide a capital funding grant to the Kumeu Arts
Centre and that this building will be constructed with capital funding direct
and remain a council asset.
CARRIED
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13
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Rodney Greenways - feasibility studies
(Kumeu, Omaha, Riverhead and Wellsford)
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Angela Levet,
Senior Growth Development Specialist, was in attendance.
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Resolution
number RODPC/2018/27
MOVED by Chairperson B Bailey, seconded by Member L
Johnston:
That the Rodney
Local Board Parks and Recreation Committee:
a) adopt
the following four greenways feasibility study reports, all
dated August 2018 being Attachments A to D if the agenda report respectively:
i) Kumeu
River Greenways Feasibility Study Report
ii) Omaha
Greenways Feasibility Study Report
iii) Riverhead, Victoria Street Greenways Feasibility Study Report
iv) Centennial Park Greenways Feasibility Study Report.
b) note
that a budget of $150,000 Locally Driven Initiative Opex funding has been
allocated in financial year 2019 for detailed design of priority routes, and
in order to deliver that work before the end of the financial year a decision
is required to be made on the priority routes prior to December 2018.
CARRIED
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14
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Variation of lease to Helensville Tennis
Club Incorporated to record its maintenance responsibilities for its courts
within its lease area at Rautawhiri Park, Helensville
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Karen Walby,
Community Lease Advisor, was in attendance.
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Resolution
number RODPC/2018/28
MOVED by Member B Houlbrooke, seconded by Member P
Pirrie:
That the Rodney
Local Board Parks and Recreation Committee:
a) approve
the variation to the community lease to Helensville Tennis Club Incorporated to
record that the club is responsible for the maintenance of the four tennis
courts within its lease area on land legally described
as being Part Te Tou Kauri Block and Part Rautawhiri No 3 Block
at Rautawhiri Park, Helensville (Attachment A to the agenda
report) subject to the following terms and conditions:
i) date
of variation - effective 21 September 2018
b) all other terms and conditions will accord with the lease
agreement dated 13 October 2016.
c) request
that the lease agreement clarify that council is responsible for any
structural renewals of the Helensville tennis courts, fencing and lighting
and the club is responsible for renewal of the astro turf, reinstatement if
the turf is removed and general maintenance of the courts.
CARRIED
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15
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New community lease to The Kaipara Flats
Sports Club Incorporated at Bourne Dean Reserve, Kaipara Flats
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Karen Walby,
Community Lease Advisor was in attendance.
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Resolution
number RODPC/2018/29
MOVED by Member B Houlbrooke, seconded by Deputy
Chairperson A Roe:
That the Rodney
Local Board Parks and Recreation Committee:
a) grant
a new community lease to The Kaipara Flats Sports Club Incorporated for its
area occupied (approximately 3,216m² more
or less) at Bourne Dean Recreation Reserve, 903
Kaipara Flats Road, Kaipara Flats (Attachment A to the agenda report) subject
to the following terms and conditions:
i) term
– 10 years commencing 1 October 2018 with one right of renewal for 10 years
ii) rent
$1.00 plus GST per annum if demanded
iii) the
approved The Kaipara Flats Sports Club Incorporated Community Outcomes Plan
will be attached to the new lease document
iv) all
other terms and conditions will be in accordance with the Auckland Council
Community Occupancy Guidelines 2012, the Bourne Dean Recreation Reserve
Management Plan adopted by the former Rodney District Council 28 July 2000,
the Ngāti Whātua o Kaipara Claims
Settlement Act 2013 and the Reserves Act 1977
b) approve The Kaipara Flats Sports Club Incorporated Community
Outcomes Plan (Attachment B to the agenda report).
CARRIED
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16
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Variation and renewal of lease to Kumeu Arts
Centre Incorporated at 300 Main Road, Huapai
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Karen Walby,
Community Lease Advisor was in attendance.
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Resolution
number RODPC/2018/30
MOVED by Member P Pirrie, seconded by Deputy Chairperson
A Roe:
That the Rodney
Local Board Parks and Recreation Committee:
a) grant
a renewal of the community lease to Kumeu Arts Centre Incorporated for the
council-owned building (300m² more or less) it occupies and ultises as a
community arts facility at 300 Main Road, Huapai (Attachment A to the agenda
report) subject to the following terms and conditions:
i) term
– five years commencing 1 August 2018
ii) rent
- $1.00 plus GST per annum if demanded
iii) subsidised
maintenance fee - $500.00 plus GST per annum
iv) all
other terms and conditions will accord with the original lease agreement
dated 20 January 2014 excepting the required amendments relating to b) as
detailed below
b) grant
a variation to the renewal of the community lease agreement to Kumeu Arts
Centre Incorporated to correctly record the following:
i) the
legal description of the land being Lot 1 DP 204544 comprising 2.1157 hectares
ii) the
required minimum public risk insurance cover of $2 million.
CARRIED
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17
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Renewal of community lease to Ahuroa School
Board of Trustees, 1347 Ahuroa Road, Ahuroa
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Karen Walby,
Community Lease Advisor was in attendance.
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Resolution
number RODPC/2018/31
MOVED by Member T Berger, seconded by Member B
Houlbrooke:
That the Rodney
Local Board Parks and Recreation Committee:
a) grant
a renewal of the community lease to Ahuroa School Board of Trustees for the parcel of land legally described as Allotment 128, Parish of
Ahuroa, comprising 4,350m² (more or less) at 1347 Ahuroa Road, Ahuroa
(Attachment A to the agenda report) subject to the following conditions:
i) term
– 10 years commencing 1 October 2018
ii) rent
- $10.00 per annum if demanded
b) all
other terms and conditions will accord with the original lease agreement
dated 22 October 2008.
CARRIED
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Note: Item 18 was taken after Item
21.
21 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
Meeting adjournment 4.05pm – 4.33pm
Member Beth Houlbrooke retired at 4.19pm
to attend a meeting on council business
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18
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Development of Open Space - Oraha Road,
Huapai
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Resolution
number RODPC/2018/34
MOVED by Member P Pirrie, seconded by Member T Berger:
That the Rodney
Local Board Parks and Recreation Committee:
a)
approve the design for the playspace for the Oraha Road Park
Proposed Concept Plan dated 10 July 2018 being Attachment A to the agenda
report and its acceptance as a council asset in principle.
b)
delegate to the chairperson final feedback on the Oraha Road
Park Proposed Concept Plan and the ability to further explore options with
staff for concreting the path or part thereof including potential funding
options such as growth funding.
CARRIED
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4.47 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Rodney Local Board Parks and
Recreation Committee HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
