Agenda of Community Development and Safety Committee

Terms of Reference

Responsibilities and key projects

The committee is responsible for regional community development and safety, including:

· grants for regional events, arts and cultural organisations

· arts, culture and heritage

· alcohol harm reduction strategy (recommendation to Environment and Community Committee)

homelessness plan (recommendation to Environment and Community Committee).

Powers

All powers necessary to perform the committee’s responsibilities.

Except:

(a) powers that the Governing Body cannot delegate or has retained to itself (section 2)

(b) where the committee’s responsibility is limited to making a recommendation only

(d) the approval of expenditure that is not contained within approved budgets

(e) the approval of expenditure of more than $2 million

(f) the approval of final policy

(g) deciding significant matters for which there is high public interest and which are controversial

(h) the commissioning of reports on new policy where that policy programme of work has not been approved by the Environment and Community Committee

(i) the power to establish sub-committees.

Exclusion of the public – who needs to leave the meeting

Members of the public

All members of the public must leave the meeting when the public are excluded unless a resolution is passed permitting a person to remain because their knowledge will assist the meeting.

Those who are not members of the public

General principles

· Access to confidential information is managed on a “need to know” basis where access to the information is required in order for a person to perform their role.

· Those who are not members of the meeting (see list below) must leave unless it is necessary for them to remain and hear the debate in order to perform their role.

· Those who need to be present for one confidential item can remain only for that item and must leave the room for any other confidential items.

· In any case of doubt, the ruling of the chairperson is final.

Members of the meeting

· The members of the meeting remain (all Governing Body members if the meeting is a Governing Body meeting; all members of the committee if the meeting is a committee meeting).

· However, standing orders require that a councillor who has a pecuniary conflict of interest leave the room.

· All councillors have the right to attend any meeting of a committee and councillors who are not members of a committee may remain, subject to any limitations in standing orders.

Independent Māori Statutory Board

· Members of the Independent Māori Statutory Board who are appointed members of the committee remain.

· Independent Māori Statutory Board members and staff remain if this is necessary in order for them to perform their role.

Staff

· All staff supporting the meeting (administrative, senior management) remain.

· Other staff who need to because of their role may remain.

Local Board members

· Local Board members who need to hear the matter being discussed in order to perform their role may remain. This will usually be if the matter affects, or is relevant to, a particular Local Board area.

Council Controlled Organisations

· Representatives of a Council Controlled Organisation can remain only if required to for discussion of a matter relevant to the Council Controlled Organisation.

1 Apologies

Apologies from Chairperson C Casey, Cr D Newman and IMSB Member T Kake have been received.

2 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

3 Confirmation of Minutes

That the Community Development and Safety Committee:

a) confirm the ordinary minutes of its meeting, held on Thursday, 16 August 2018, as a true and correct record.

4 Petitions

At the close of the agenda no requests to present petitions had been received.

5 Public Input

Standing Order 7.7 provides for Public Input. Applications to speak must be made to the Governance Advisor, in writing, no later than one (1) clear working day prior to the meeting and must include the subject matter. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders. A maximum of thirty (30) minutes is allocated to the period for public input with five (5) minutes speaking time for each speaker.

5.1 Public Input: impact of pokies - Community Action Against Alcohol Harm - Grant Hewison

Te take mō te pūrongo / Purpose of the report

1. To address the committee in relation to pokies issues that impact on the community, in particular, pokies licence holder at Grace’s Place in Mangere. The group has also requested the following:

‘The purpose of appearing before the committee is to request that Auckland Council (the mayor or CEO) write to the Minister of Internal Affairs and the Secretary of Internal Affairs, asking that the Gambling Act be applied fairly and without favouring the interests of Class 4 Operators over the interests of communities, or in a manner that might defeat Auckland Council's "sinking lid" policy.’

Ngā tūtohunga / Recommendation/s

That the Community Development and Safety Committee:

a) receive the presentation and thank Grant Hewison, Community Action Against Alcohol Harm for his attendance.

5.2 MYRIVR presentation - Elia Chan

Te take mō te pūrongo / Purpose of the report

1. To advise the committee on an app that has been developed to support young people, especially with suicidal challenges.

Ngā tūtohunga / Recommendation/s

That the Community Development and Safety Committee:

a) receive the presentation and thank Elia Chan for his attendance.

6 Local Board Input

Standing Order 6.2 provides for Local Board Input. The Chairperson (or nominee of that Chairperson) is entitled to speak for up to five (5) minutes during this time. The Chairperson of the Local Board (or nominee of that Chairperson) shall wherever practical, give one (1) day’s notice of their wish to speak. The meeting Chairperson has the discretion to decline any application that does not meet the requirements of Standing Orders.

This right is in addition to the right under Standing Order 6.1 to speak to matters on the agenda.

6.1 Local Board Input: Waitemata Local Board Chairperson, Pippa Coom - homelessness

Te take mō te pūrongo / Purpose of the report

1. To address the committee in relation to the work the Waitemata Local Board has been doing on homelessness.

Ngā tūtohunga / Recommendation/s

That the Community Development and Safety Committee:

a) receive the presentation from Pippa Coom, Chairperson, Waitemata Local Board regarding the work they are doing on homelessness.

7 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Community Development and Safety Committee

04 October 2018

Arts, Community and Events Homelessness update

File No.: CP2018/18348

Te take mō te pūrongo / Purpose of the report

1. To receive an update on Auckland Council’s operational response to homelessness.

Whakarāpopototanga matua / Executive summary

2. Auckland Council plays an important role in responding to homelessness, working alongside central government and non-government services. The council’s role includes strengthening levers to improve, end and prevent homelessness and lead and coordinating development of a regional, cross-sectoral homelessness plan and funding a range of initiatives that support people who are experiencing homelessness.

3. Operational support provided by the council family includes a range of initiatives including the renovation of James Liston Hostel, the Ira Mata, Ira Tangata Auckland Homeless Count and the Housing First Auckland pilot project. Since March 2017, Housing First Auckland has permanently housed 582 people experiencing homelessness, including 304 adult participants and 278 children.

4. This report provides the Community Development and Safety Committee with an update on Auckland Council’s operational response to homelessness, including initiatives underway or planned.

Ngā tūtohunga / Recommendation/s

That the Community Development and Safety Committee:

a) receive the update on Auckland Council’s operational response to homelessness.

Horopaki / Context

5. Homelessness is a complex issue which results from multi-layered social structural and individual factors including national policy settings and economic conditions, immigration, access to health and social services, discrimination, family violence, employment and poor health. The housing market is also a key driver with high levels of unmet demand for social and affordable housing.

6. Auckland Council uses Statistics New Zealand’s definition of homelessness. It includes those sleeping rough, in temporary accommodation, sharing temporarily or living in uninhabitable dwellings.

7. The levels of homelessness across the Auckland region increased by 26 per cent between the 2006 and 2013 censuses. According to the 2013 census figures, 20,296 people were homeless in Auckland and 29 per cent were aged between 15 and 24 years. Based on the average increase between censuses, and excluding all other factors, homelessness could stand at 23,409 in 2017, and 26,522 by 2021.

8. Auckland City Mission’s 2016 annual street count of rough sleepers within three kilometres of the Sky Tower found 177 and a further 51 in emergency accommodation or hospital who would otherwise have been on the street. This was an annual increase of over 50 per cent. Ira Mata, Ira Tangata Auckland Homeless Count occurred on 17 September 2018. The results of this will be available on 10 October 2018 and will provide a more accurate reflection of current numbers.

9. In 2017 Auckland Council’s Environment and Community Committee agreed Auckland Council’s position that homelessness should be rare, brief and non-recurring, and that council’s role should be to strengthen levers to improve, end and prevent homelessness. This included leading the development of a regional, cross-sectoral plan on homelessness (resolution ENV/2017/118). Auckland Council also provides annual operational funding towards initiatives to respond to homelessness.

Tātaritanga me ngā tohutohu / Analysis and advice

10. Auckland Council has supported the following operational initiatives to respond to homelessness:

· $1 million to support delivery of the Housing First Auckland pilot

· $2 million funding towards emergency housing provider James Liston Hostel funded through the city centre targeted rate (resolution CEN/2016/46)

· $475,000 funding towards the Auckland City Mission HomeGround project to cover the consenting charges and contributions associated with the redevelopment of the site

· $500,000 to promote collaboration between agencies across the sector to address chronic homelessness, the following:

o Ira Mata, Ira Tangata: Auckland’s Homeless Count which will inform service planning and policy at a local and national level

o regional outreach services provided by Auckland City Mission and Salvation Army, Waitākere

o the employment of a Rainbow YOUTH homelessness advisor and support for a coordinated community approach to respond to youth homelessness led by Lifewise

o activities around World Homeless Day on 10 October 2018, to raise awareness, and conferences to bring together organisations working in the homelessness field.

11. Auckland Council currently convenes the multi-agency Rough Sleeping Steering Group which meets monthly to discuss issues relating to rough sleeping across Auckland.

12. The steering group’s efforts have improved connections across different parts of the wider housing, non-government organisations and social services sector, resulting in enhance and increased collaboration and more coordinated service delivery for rough sleepers.

13. The following are projects currently in operation or at the development stage for responding to homelessness in Auckland.

Housing First Auckland

14. Since March 2017, Auckland Council has contributed $1.4 million to support delivery of the Housing First Auckland pilot operated through a collective of five community social housing providers, known as ‘Housing First Auckland’. The agencies involved include: Lifewise, Auckland City Mission, Kahui Te Kaha, Link People and Vision West.

15. Housing First Auckland has placed 582 people (304 adult participants and 278 children) into permanent homes across the Auckland region. To date, 51 per cent of all participants have come from West Auckland, 17 per cent from South Auckland, 29 per cent from Central Auckland, including 17 per cent from the city centre and two per come from the North Shore. Most properties are sourced from the private rental market with 85 per cent of participants having a tenancy in a privately-owned dwelling.

16. In May 2018, Housing Minister Phil Twyford announced $100 million of funding for homelessness, with $37 million allocated nationally to finding 1,500 transitional, public and Housing First places by the end of winter 2018. The remaining $63 million will be applied to the Housing First programme across the country over the next four years. Despite this significant investment from central government, there is still a need for more accommodation and support services for people experiencing homelessness in Auckland.

James Liston Hostel

17. In 2016, the Auckland City Centre Advisory Board endorsed the allocation of $2 million from the city centre targeted rate to the James Liston Hostel Trust. The purpose of the funding was to enhance emergency housing in the central city by supporting the redevelopment of the hostel. The James Liston Hostel has changed its operating model to align with the Housing First approach. A capital investment budget of $3.9 million was set by the Trust which will enable significant enhancements to the building, including increasing the hostels capacity by five extra beds.

18. Additional funding was sought and obtained from central government and various trusts, including Housing New Zealand Corporation, Guardian Trust and Goodman Fielder.

19. The renovation of the hostel commenced in June 2018 and is due to be complete by Mid- 2019. A capital works committee has been established to oversee the redevelopment.

Mission HomeGround

20. To accommodate the growing demand for services to support people experiencing homelessness, the Auckland City Mission is redeveloping their Hobson Street, Auckland Central site. The new facility, known as Mission HomeGround will include a purpose-built facility including 80 social housing units with wrap-around services to enable people to improve their wellbeing and sustain their tenancies.

21. Auckland City Mission recognises that accommodation with integrated health and social services are required to meet the needs of homeless people. Mission HomeGround will provide access to on-site support services that enhance independence and quality of life, while sustaining tenants on a path to long-term stability.

22. Auckland Council contributed $475,000 towards Mission HomeGround to support / off-set consenting costs associated with the redevelopment, which will commence in October 2018 and is due to be completed by July 2020. During construction, the Auckland City Mission will operate business as usual at 23 Union Street in central Auckland.

23. The total cost of the Mission Homeground project (including construction and relocation) is $90 million. Funding has been secured through central government, Foundation North and other fundraising efforts. The Auckland City Mission team is fundraising for the remaining $21.8 million.

Ira Mata Ira Tangata Auckland Homeless Count

24. On 17 September 2018, the Ira Mata, Ira Tangata Auckland Homeless Count gathered data from people experiencing unsheltered homelessness, including rough sleeping and sleeping in cars, across the Auckland region.

25. The number of those experiencing unsheltered homelessness will be supplemented with service data from agencies where people are on the night of the count, who would otherwise be homeless, such as in the health system, as well as data from emergency housing providers including women’s refuge, people in receipt of special needs grants and living in motels and transitional housing providers.

26. This information can then be used locally to inform system and service planning and inform policy making at a regional and national level. The results of this will be available on 10 October 2018, which will help to provide a more accurate reflection of current numbers.

Outreach Service

27. Auckland Council contributes $50,000 annually to Auckland City Mission to support their regional homeless outreach service. This service comprises a small team of outreach workers who engage with the most vulnerable people on the streets. The team assists individuals without a fixed address to secure housing, income and other support services. They also assist people who are not receiving social assistance to apply, secure and maintain income, and to transition them into housing.

28. An independent evaluation of the outreach services undertaken in February 2017 found that the “outreach services clearly have an important role within policy and services for homelessness. This is particularly so in the current situation where housing and homelessness are critical challenges for Auckland. A key area of potential further development is greater multi-disciplinary activity”. The evaluation also recommended that “Auckland Council explore opportunities to expand support for outreach services.”

29. The Salvation Army Waitakere outreach service was established in 2015 due to an increase in the number of people experiencing homelessness in the west Auckland area. Auckland Council contributed $25,000 towards this service, which supports the employment of a part-time outreach worker. Due to growing demand on the service, council increased funding to $50,000 in the 2018/2019 financial year.

Public and mobile amenities

30. A review of City Centre Public Amenities undertaken in 2017 highlighted the need for council to take a more strategic approach to the provision of public amenities. While a policy approach to public amenities is being developed by the Development Programme Office, temporary solutions, such as showers, are being explored.

31. The Waitematā Local Board funded a trial of showers for the homeless through a local grant fund in partnership with Ellen Melville Centre (WTM2018/51), which commenced in July 2018. Showers and wrap around support from the Auckland City Mission are available on Monday and Thursday mornings from July to October 2018.

32. Australian mobile laundry and shower service provider, Orange Sky, is due to launch in New Zealand on 10 October 2018, at the World Homeless Day event in Aotea Square.

Housing New Zealand Greys Avenue redevelopment

33. Housing New Zealand is working closely with current residents, government agencies, partners, support services and neighbours to design a new approach for supportive accommodation at their site at Greys Avenue, Auckland Central.

34. The proposed new building provides approximately 280 units with at least 200 retained as state homes. Up to 80 units will be designed for higher and complex needs tenants. The units will be designed to give tenants a safe space to call their own while maintaining vital connections with the community. Wrap-around support services and onsite community facilities will be provided to support tenancy sustainment. It is anticipated that building will start in 2019 and be ready for new tenants by 2021.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

35. Local boards have a statutory role in providing input to region-wide policy and the Governing Body has a statutory obligation to take local board views into account in regional decision-making. All local boards were invited to participate in workshops to inform development of the draft regional, cross-sectoral homelessness plan.

36. The Waitematā Local Board has allocated $20,000 funding to support homelessness initiatives in the 2018/2019 financial year (WTM/2018/77). The board also funded a trial of showers for the homeless in partnership with Ellen Melville Centre from their local grants fund (WTM2018/51).

37. In September 2018, Waitematā Local Board endorsed a pilot outreach programme by James Liston Hostel to be held at Outhwaite Hall from September to December 2018. The program will provide 11 weeks of engagement and support, between 8.00am and 2.00pm, supervised by James Liston Hostel staff. This will provide an opportunity to engage with people experiencing homelessness in the area and provide links to support services.

38. The Whau Local Board, Waitakere Ranges Local Board and Manurewa Local Board have all supported the establishment of local working groups to respond to homelessness in the board areas. Staff are establishing groups that connect local agencies and NGOs to support a local response.

39. Auckland Central City Library runs a series of weekly free programmes to people experiencing homelessness, in their community meeting room Te Mārama. These programmes include Monday Movies, City Mission Book Club and Reading Revolution. The Citizens Advise Bureau at the Library also provides a quarterly job search clinic.

Tauākī whakaaweawe Māori / Māori impact statement

40. Māori are disproportionately affected by homelessness and have the second highest rate of homelessness, after Pacific peoples.

41. In 2013, 32 per cent of the homeless population identified as Māori and over 40 per cent of people currently on the social housing register identify Māori.

42. Auckland Council are engaging and consulting with Māori, iwi and Mataawaka organisations on the development of the cross-sectoral homelessness action plan.

43. In May 2018, Auckland Council provided funding to Housing First Auckland to support a kaupapa Māori evaluation of the Housing First approach. The proportion of Māori participants in the Housing First Auckland programme is approximately 58 per cent across all providers. A kaupapa Māori evaluation approach will support Housing First Auckland to answer the key question of “how does Housing First work for Māori?” Te Kotahi Research Institute from the University of Waikato is leading this evaluation.

Ngā ritenga ā-pūtea / Financial implications

44. The Mayor’s annual budget includes $500,000 for the 2018/2019 and the 2019/2020 financial years, to promote collaboration between agencies across the sector to address homelessness.

45. In addition, Auckland Council has supported several recent operational initiatives to respond to homelessness including:

· $1 million to support delivery of the Housing First Auckland pilot

· $2 million funding towards emergency housing provider James Liston Hostel funded through the city centre targeted rate (resolution CEN/2016/46)

· $475,000 funding towards the Auckland City Mission HomeGround project to cover the consenting charges and contributions associated with the redevelopment of the site

46. Staff are investigating options for funding initiatives that meet the demand for homelessness support services through the city centre targeted rate. These options will be reported to the Auckland City Centre Advisory Board for consideration as part of the city centre targeted rate portfolio of works review process in late 2018.

47. Future investment is required to support an operational response to homelessness in Auckland.

Ngā raru tūpono / Risks

48. Despite significant investment from central government for projects like Housing First Auckland, there is still an unmet need for accommodation and support services for people experiencing homelessness in Auckland. Redevelopments underway are scheduled to be completed by 2020/2021. In the interim there will be a need for more accommodation. While numbers of homeless continue to increase, there is a growing demand and pressure on amenities and services.

Ngā koringa ā-muri / Next steps

49. Allocation of the 2018/2019 $500,000 budget will continue to support Housing First Auckland, in particular for systems planning and data enhancement. There will be continued support for the regional outreach service delivered by Auckland City Mission and Salvation Army Waitakere, and consideration of an outreach service for south Auckland.

50. Future spending decisions will be informed by the regional, cross-sectoral homelessness action plan. The Mayor’s annual budget includes $500,000 for 2019/2020.

Ngā tāpirihanga / Attachments

There are no attachments for this report.

Ngā kaihaina / Signatories

Author

Amanda Kelly – Specialist Advisor Community Empowerment

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Ian Maxwell - Director Community Services

Community Development and Safety Committee

04 October 2018

Regional Arts and Culture Grant Allocation: Round One 2018/2019

File No.: CP2018/17729

Te take mō te pūrongo / Purpose of the report

1. To approve grants to regional arts organisations and artists through round one of the 2018/2019 Regional Arts and Culture Grants Programme.

Whakarāpopototanga matua / Executive summary

2. The Regional Arts and Culture Grants Programme is designed to enable organisations, communities and artists to deliver arts and culture projects and activities across the Auckland region. Grants delivered through this programme support the implementation of Toi Whītiki, Auckland’s Arts and Culture Strategic Action Plan.

3. The contestable programme has a budget of $1,105,433 for 2018/2019. The scheme allocates grants through two funding rounds each year.

4. Round one closed on 3 August 2018. A total of 57 applications were received, requesting funding of $1,057,730.

5. Staff recommend allocating $236,395 to 23 audience development and programming grants, $74,500 to eight business and capacity project grants and $120,000 to eight new strategic relationship grants (Attachment A).

6. This is a total recommended allocation of $430,895 and would leave $324,537 available funds for round two.

7. In the 2017/2018 financial year, 10 multiyear strategic relationship grants were approved. The commitments for these grants in 2018/2019 total $350,000 (Attachment B).

8. On 16 August 2018, the Community Development and Safety Committee approved the allocation of an additional $273,000 to the Regional Arts and Culture Grants Programme budget (COM/2018/1).

9. The additional funding has allowed a higher percentage of business and capacity projects to be recommended for funding than in previous rounds.

Ngā tūtohunga / Recommendation/s

That the Community Development and Safety Committee:

a) approve the following allocations of funding to arts organisations for the Regional Arts and Culture Grants Programme round one 2018/2019:

Organisation		Activity		Funding Allocation ($)
Audience development and programming grants
Action Education Incoporated		WORD the Front Line 2019		$20,830
New Zealand Ukulele Trust		NZ Ukulele Festival 2018		$10,000
TOHU Productions		REO - Te Reo Dance Project		$20,000
Te Pou Theatre Trust		Rangatahi Project		$10,000
Panacea Arts Charitable Trust - Mapura Studios		Accessible arts workshops		$10,000
The Audio Foundation Charitable Trust		Public programmes 2019		$10,025
Objectspace		Tuvalu Living Art Forms project		$12,500
Theatre Stampede Charitable Trust		Mr Red Light		$10,000
Auckland Fringe Trust		Auckland Fringe Festival 2019		$7,000
Connect the Dots		Make Moments arts programme		$12,000
Red Leap Theatre Charitable Trust Board		Owls Do Cry youth engagement and physical theatre workshops		$10,000
Auckland Chamber Orchestra		"Turakirae" Concertos - New Zealand work		$4,540
New Zealand Comedy Trust		Dialogue: Stories that need to be told		$5,000
Brilliant Adventures		Homos - signature theatre event at Pride Festival 19		$12,500
Basement Theatre Trust		Company in residence 2019 - COVEN		$12,000
Te Tuhi		Alternative education arts programme		$8,000
Girls Rock! Camp Aotearoa		Girls Rock! Camp 2019		$5,000
The Oryza Foundation		South and East Asian Writers Programme		$12,000
Operating Theatre Trust (Tim Bray Children's Theatre		2019 children's theatre productions		$10,000
NZ Barok Incorporated		Regional concerts including free Baby Barok		$5,000
Bach Musica NZ		Christmas concerts		$3,000
Aotearoa Kinisthetic Educational Entertainment		TE REREKA - THE FLIGHT - 2019 Rocking Rock-Art Tamaki Makaurau tour		$10,000
Lightbox Projects		Walking with Trees		$17,000
		Total		$236,395
Business and capacity project grants
New Zealand Dance Advancement Trust		Website development		$10,000
Theatre Stampede Charitable Trust		Community engagement strategy		$8,000
Objectspace		Fundraising and communication strategy		$10,000
The Mixit Charitable Trust		Website development		$12,000
Artspace		Website development		$10,000
Documentary New Zealand		Digital strategy		$10,000
Going West Trust		AUT partnership		$7,500
Auckland Fringe Trust		Website development		$7,000
		Total		$74,500
Strategic relationship grants
Artspace	Provide a non-profit visual arts institution dedicated to commissioning and presenting new ideas in art culture.		3 years, per annum $30,000
The Big Idea	An online resource hub for the arts, providing an accessible platform for community announcements, news, residencies, opportunities and programmes.		2 years, per annum $30,000
The Pantograph Punch Trust	Online publication of arts and cultural commentary, and production of collaborative events.		3 years, per annum $25,000
New Zealand Dance Festival Trust	Producing the annual Tempo Dance Festival, focussed on emerging and mid-career artists, and a programme of dance events throughout the year.		$20,000
Touch Compass	An inclusive dance company offering training and performance opportunities for dancers and choreographers with disabilities, and inclusive performances for community audiences		$15,000
			Total	$120,000

Horopaki / Context

10. The Regional Arts and Culture Grants Programme has been developed in accordance with Auckland Council’s Community Grants Policy as adopted at the Regional Strategy and Policy Committee meeting on 4 December 2014 (REG/2014/134).

11. The regional sector investment budget for arts and culture for 2018/2019 is $2,177,266. The investment programme for arts and culture comprises:

· the contestable Regional Arts and Culture Grants Programme, which includes project grants and strategic relationship grants, $1,105,433

· asset-based term grants with regional organisations Q Theatre and Te Tuhi $999,833

· a term grant for the Auckland Festival of Photography $72,000.

12. The Regional Arts and Culture Grants Programme budget is allocated under the following three categories:

· Audience development and programming project grants: These grants support the delivery of a wide range of high quality arts and cultural experiences that would not otherwise be economically viable. These projects should be capable of attracting audiences from across the Auckland region.

· Business and capacity development project grants: These grants are intended to increase the professionalism and build the sustainability of regional arts and culture organisations through the development of strategic, business and marketing plans; feasibility studies; organisational development and digital/web development activities.

· Strategic relationship grants: These grants are single or multi-year funding relationships with a small number of strategic organisations operating at the regional level. These organisations are, or are capable of becoming the ‘cornerstones’ of a thriving arts and culture sector in Auckland.

13. In the 2017/2018 financial year, 10 multiyear strategic relationship grants were approved. The commitments for these grants in 2018/2019 total $350,000 (Attachment B).

Tātaritanga me ngā tohutohu / Analysis and advice

14. Staff and external arts sector professionals assessed the applications and have made recommendations based on the arts and culture assessment matrix criteria (Attachment C).

15. The Community Grants policy provides direction to prioritise multi-year funding relationships with a small number of strategic organisations operating at the regional level.

16. The strategic relationship applications in this round were assessed with this in mind, and grant recommendations made accordingly. The term lengths are staggered to ensure an even and cyclic renewal opportunity for partners and to enable long term predictability of funding and planning.

17. Applicants for strategic relationship grants submitted an Expression of Interest (EOI) to the fund, based on the Regional Arts and Culture Grants Programme policy. Six EOIs were received and assessed by staff. Of these:

· one was referred to business and capacity development project grants (and has been recommended for funding)

· five were accepted and made full strategic relationship applications in round one.

18. Table One shows the number of grant applicants and the amount requested per grant type for round one 2018/2019:

Grant Type	Number of Applications	Amount requested	Funding recommended
Audience development and programming project grants	38	$610,681.34	$236,395
Business and capacity development project grants	14	$227,049.50	$74,500
Strategic relationship grants	5	$220,000	$120,000
Total	57	$1,057,730	$430,895

Recommendations for funding

19. Thirty-six applications are recommended for funding and 21 are recommended to be declined. One application received in round one was ineligible as it did not meet funding criteria.

20. Staff recommend allocating $236,395 to 23 audience development and programming grants, $74,500 to eight business and capacity project grants and $120,000 to eight new strategic relationship grants (Attachment A).

21. Staff recommend allocating a total of $430,895 funds for round one and this would leave $324,537 available funds for round two.

22. Annually, the reasons for not recommending applications for funding are varied, but fall into the following areas:

· projects that do not align sufficiently with the priorities and aims of the Regional Arts and Culture grants programme policy

· projects that do not show a clear focus on the programme or project they are applying to i.e. a strong focus on audience or building business capacity

· applications and projects that require further development (budgets not clear etc.)

· applications more closely aligned with priorities for other council grant funds are referred to these programmes

· requests for grants exceed the available funds

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe / Local impacts and local board views

23. Local boards can advise staff of organisations that have applied for local board funding but are ineligible and require regional funding.

24. There are exceptional circumstances where local organisations are able to apply for a regional fund. These circumstances occur when the activity or project is so specialised or unique to the region that it is considered to be regional, and therefore should be eligible for the Regional Arts and Culture Grants Programme.

Tauākī whakaaweawe Māori / Māori impact statement

25. This funding supports both Māori and non-Māori organisations and artists helping to deliver arts and culture outcomes for Māori. Of the eight assessors for this funding round, three identify as Māori.

26. All applications were assessed for their delivery of Māori outcomes.

27. In this round, three audience development grants were recommended for organisations identifying as Māori.

28. All applications recommended for strategic relationship grants deliver Māori outcomes through work with Māori practitioners.

29. The delivery of Māori outcomes will be included in the funding agreements for all approved strategic relationship grants.

Ngā ritenga ā-pūtea / Financial implications

30. The recommended grants allocations are within the approved budget envelope.

31. Staff recommend allocating a total of $430,895 funds for round one. After allocating $350,000 to the existing strategic relationship grants this would leave $324,537 available funds for round two.

Ngā raru tūpono / Risks

32. There are no significant risks associated with this report. Ongoing relationship management with applicants will continue to manage expectations and provide advice on future applications.

Ngā koringa ā-muri / Next steps

33. Once funding allocation decisions have been confirmed, funding agreements will be prepared in line with current Auckland Council standard practice.

34. Where grants are awarded that do not meet the full amount requested, appropriate outcomes for the level of funding will be negotiated with the recipients and this will be reflected in the funding agreement.

35. All applicants will be offered the opportunity to discuss their application and be coached on areas for future development.

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	Reg AC Grants Summary 18_19 Rd 1	29
b ⇩	Reg AC Strategic Relationship guarantees	33
c ⇩	Arts and Culture Assessment Matrix	35

Ngā kaihaina / Signatories

Author

Catherine George – Regional Funding Advisor

Authorisers

Graham Bodman - General Manager Arts, Community and Events

Ian Maxwell - Director Community Services

Chairperson	Dr Cathy Casey
Deputy Chairperson	Cr Fa’anana Efeso Collins
Members	Cr Josephine Bartley
	Cr Alf Filipaina
	Cr Richard Hills
	IMSB Member Tony Kake
	IMSB Member Dennis Kirkwood
	Cr Daniel Newman, JP
	Cr Greg Sayers
	Cr Sir John Walker, KNZM, CBE
	Cr Wayne Walker
	Cr John Watson

Ex-officio	Mayor Hon Phil Goff, CNZM, JP
	Deputy Mayor Cr Bill Cashmore

Author	Tam White - Senior Governance Advisor
Authoriser	Ian Maxwell - Director Community Services

Author	Debbie Edwards – Senior Policy Manager – Affordable Housing
Authoriser	Ian Maxwell - Director Community Services