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Devonport-Takapuna
Local Board
16 October
2018
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1 Welcome
2 Apologies
3 Declaration
of Interest
There were no
declarations of interest.
4 Confirmation
of Minutes
5 Leave
of Absence
There were no
leaves of absence.
6 Acknowledgements
There were no
acknowledgements.
7 Petitions
There were no
petitions.
8 Deputations
There were no
deputations.
9 Public
Forum
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9.1
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Kay Miller
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Kay Miller was in attendance to address
the board in relation to Item 12 – Notice of Motion – Deputy
Chairperson G Gillon Parks and Reserves, Item 18 – Local Board Services
monthly report October 2018 and Item 19 – Draft Facility Partnership
Policy.
A copy of the tabled presentation has
been attached to the official minutes and can be viewed on the Auckland
Council website as a minutes attachment.
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Resolution number DT/2018/162
MOVED by Chairperson G Wood, seconded by Member
M Cohen:
That the Devonport-Takapuna Local Board:
a)
receive the presentation from Kay Miller and thank
her for her attendance.
CARRIED
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Attachments
a 16 October 2018 - Devonport-Takapuna Local
Board - Kay Miller Presentation
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10 Extraordinary
Business
There was no
extraordinary business.
11 Notices of
Motion
Under Standing
Order 2.5 a Notice of Motion has been received from Deputy Chairperson G Gillon
for consideration under item 12.
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12
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Notice of Motion - Deputy Chairperson G
Gillon - Parks and Reserves
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Deputy Chairperson G Gillon was in attendance to address
the board in support of this item.
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Resolution number DT/2018/163
MOVED by Deputy
Chairperson G Gillon, seconded by Member M Cohen:
That the Devonport-Takapuna Local Board:
a)
declare as a matter of policy,
that it does not support the disposal of park land (or part thereof) within
the Devonport Takapuna Local Board area, whether it is gazetted
reserve land, or land currently used as (or access to) park land.
b) append
this policy (as stated in clause a) to the Devonport
Takapuna Open Space
Network Plan and Devonport Takapuna Open Space Management Plan documents once
completed.
c) support
in principle the declaration of parcels of land currently being treated by
the community as parks / open space as ‘local purpose reserve’
under the Reserves Act 1977.
d) request
advice from relevant council staff regarding the classification of land
generally as ‘local purpose reserve’ under the Reserves Act 1977,
particularly:
i) advice as to the costs and the availability of
local board budgets to pursue classification under the Reserves Act 1977,
noting that local boards now have allocated decision-making to undertake the
classification of reserves as provided for by resolution number GB/2017/117;
and
ii) advice
as to the process, timelines and implications of classifying parcels of land
currently in use by the community as parks and open space as ‘local
purpose reserves’ under the Reserves Act 1977.
CARRIED
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Resolution
number DT/2018/164
MOVED by Deputy
Chairperson G Gillon, seconded by Member M Cohen:
That the Devonport-Takapuna
Local Board:
e) confirm
previous resolution (Resolution number DT/2018/118) that the Devonport-Takapuna
Local Board considers any proposed sale/disposal proposal involving reserve,
park, open space, service and non-service assets in the local board area, to
require a full public consultation process.
CARRIED
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MOVED by Deputy Chairperson G Gillon, seconded by Member
M Cohen:
That the Devonport-Takapuna
Local Board:
f)
request that this resolution is
forwarded to all Governing Body members, Auckland Council CEO, Independent
Māori Statutory Board members, Auckland Transport Board of
Director’s and Panuku Development Auckland’s Board of Directors.
A division was called for,
voting on which was as follows:
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For
Member M Cohen
Deputy Chairperson G Gillon
Member J O'Connor
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Against
Member J McKenzie
Member M Sheehy
Chairperson G Wood
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Abstained
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The motion was declared EQUAL.
The chair exercised their casting
vote against so the motion was Lost.
LOST
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13
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Devonport-Takapuna Quick Response, Round One
2018/2019 grant applications
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Moumita Dutta, Grants Advisor and Lisa
Howard-Smith, Strategic Broker were in attendance to address the board in
support of this item.
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Resolution
number DT/2018/165
MOVED by Member J McKenzie, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a) agree to
fund, part-fund or decline each application in Devonport-Takapuna Quick
Response, Round One, listed in Table One below:
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App ID
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Applicant
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Project
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Amount
requested
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Amount Granted
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Comments
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QR1902-101
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Claire
Dunning
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Towards the cost of rehearsal and
performance venue hire, marketing, writer's fee, theatrical property, set
and costume for the theatre production "Lovepuke" at the
PumpHouse Theatre.
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$1,000.00
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$1000
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Applicant to report back on the events at the Devonport-Takapuna
Local Board Community Forum.
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QR1902-118
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The
North Shore Theatre and Arts Trust
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Towards the performance fees of the
North Shore Chorale, community choir leader’s fee, printing of
songbooks, marketing and promotion costs, venue technicians’ fees,
ushers and speaker fees.
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$1,350.00
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$1200
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QR1902-119
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The
North Shore Theatre and Arts Trust
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Towards the cost of the performance
fees paid to “Toro Pikopiko Puppets” to present "Te
Rerenga" Māori rock-art puppetry show for children.
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$2,000.00
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$1500
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QR1902-103
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Devonport
Peninsula Trust
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Towards the purchase of a laptop,
mobile phone, latest operating software, and teardrop banners.
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$1,632.00
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$1000
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QR1902-104
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Age
Concern North Shore Incorporated
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Towards expenses for Club Gordon
from 1 January 2019 to 31 December 2019.
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$2,000.00
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$2000
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QR1902-117
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The
Lake House Trust
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Towards the cost of car-park
lighting for the Lake House Arts Centre.
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$1,366.00
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$1366
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QR1902-122
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Youthline
Auckland Charitable Trust
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Towards a portion of the helpline
coordinators' salary between 1 December 2018 to 30 November 2019.
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$2,000.00
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$0
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QR1902-109
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Takapuna
Play Centre Incorporated
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Towards the arborist fee to carry
out specialist tree work
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$1,950.00
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$1950
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QR1902-107
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Northshore
Rowing Club Incorporated
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Towards the cost of first aid, waste
management, security, and sound system for the "Bennett Shield
Memorial Regatta".
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$2,000.00
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$2000
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Event to be zero waste
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QR1902-114
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Lofty
Ned under the umbrella of the Active Living Group
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Towards the cost of the event's main
stage, marquee and sound concert system for “The Devonport Christmas
Festival Dance and Music in the Park”.
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$2,000.00
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$2000
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QR1902-111
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North
Harbour Triathlon Club Incorporated
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Towards the website costs and the
cost of producing newsletters between November 2018 to June 2019.
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$900.00
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$900
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QR1902-112
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The Scout Association of New Zealand
- Sunnynook Scout Group
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Towards the purchase and
installation of a bike rack at the Sunnynook Park for the Sunnynook Scout
Group.
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$500.00
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$500
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Grant subject to land owner approval
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QR1902-113
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Milford
Bowling Club Incorporated
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Towards the purchase of a hot water
unit for the Milford Bowling Club kitchen.
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$985.00
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$985
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QR1902-116
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Paul
Cornish
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Towards the cost of marketing
materials such as flyers, road signs, and banners for the ‘Devonport
Jets Run”.
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$653.00
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$653
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QR1902-120
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Forrest Hill Milford United
Association Football Club Incorporated
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Towards the skill centre coaches
costs.
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$2,000.00
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$0
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Total
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$22,336.00
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$17054.00
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CARRIED
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14
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Auckland Regional Services Trust grants
process and criteria
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Catherine George, Regional Funding
Advisor was in attendance to address the board in support of this item.
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Resolution
number DT/2018/166
MOVED by Chairperson G Wood, seconded by Deputy
Chairperson G Gillon:
That the Devonport-Takapuna
Local Board:
a) approve
the allocation of $65,100.31 legacy Auckland Regional Services
Trust fund, in work programme line 1778, to an expression of interest
process.
b) approve the assessment matrix criteria for the fund as set out in
Attachment A of the agenda report.
CARRIED
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Member J McKenzie left the meeting at 5.24
pm.
Member J McKenzie returned to the meeting
at 5.27 pm.
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15
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Auckland Transport monthly update - October
2018
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Marilyn Nicholls, Elected Member
Relationship Manager was in attendance to address the board in support of
this item.
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Resolution
number DT/2018/167
MOVED by Chairperson G Wood, seconded by Deputy
Chairperson G Gillon:
That the Devonport-Takapuna
Local Board:
a) receive
the Auckland Transport October 2018 monthly update report and thank Marilyn
Nicholls, for her presentation and attendance.
CARRIED
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Member M Cohen left the meeting at 5.48 pm.
Member M Cohen returned to the meeting at 5.50
pm.
Member M Cohen left the meeting at 5.52 pm.
Member M Cohen returned to the meeting at 5.53
pm.
Note: Under Standing Order 1.9.7 Member M
Cohen requested that his dissenting vote for resolution a) be recorded.
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17
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Review of the Code of Conduct
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Warwick McNaughton, Principal Advisor was
in attendance to address the board in support of this item.
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Resolution
number DT/2018/170
MOVED by Chairperson G Wood, seconded by Member M Cohen:
That the Devonport-Takapuna
Local Board:
a)
recommend the following criteria be applied
when appointing an investigator:
i.
the investigator be independent of
Auckland Council
ii.
be a barrister and solicitor of the
High Court of New Zealand with a minimum of ten years of experience in the
practice of law since admission to the High Court
iii.
possess the necessary skills, knowledge
and attributes to conduct the enquiry.
b)
recommend that a Terms of Reference
document be signed off prior to a preliminary assessment being undertaken by
the investigator which includes the following:
i.
scope of the enquiry
ii.
list of interviewees
iii.
method these interviews will be
recorded.
c)
recommend that should the complaint
require a full investigation, the Terms of Reference document in clause b)
above be updated.
d)
recommend that the Terms of Reference
document in clause b) above be signed off by the Conduct Commissioner.
e)
recommend that the list of persons who
may be called to fulfil the role of the Conduct Commissioner be approved by
the Governing Body and Local Board Chairs, most likely through the Chairs
Forum or another mechanism involving joint decision making by local boards
and the Governing Body.
f)
request that clear definitions of the
terms included in section three of the draft Code of Conduct (Material
Breaches) be provided to ensure such terms are understood to ensure any
investigation is applied consistently across complaints, with specific
consideration given to clearly defining (and / or providing examples of) the
following terms / phrases, while recognizing the political environment
elected members work in :
i.
bullying or aggressive behavior
ii.
undermining other elected member(s)
iii.
misrepresentation of the statements or
actions of others.
g)
recommend that principles of availability should be included
under section 1 (Purpose) in that information shall be made available
to elected members unless there is good reason for withholding it, and that
the information policy should apply to the whole of Auckland Council and
Council Controlled Organisations.
CARRIED
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Member M Sheehy left the meeting at 6.12
pm.
Member M Sheehy returned to the meeting at 6.15
pm.
The meeting ajourned at 6.46 pm.
The meeting reconvened at 6.54 pm.
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18
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Local Board Services monthly report -
October 2018
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Tristan Coulson, Senior Local Board
Advisor and Maureen Buchanan, Local Board Advisor was in attendance to
address the board in support of this item.
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Resolution
number DT/2018/171
MOVED by Member M Cohen, seconded by Member J McKenzie:
That the Devonport-Takapuna
Local Board:
a) grant
land owner approval for a memorial picnic table on Cheltenham Beach Reserve,
Devonport subject to the support of the adjoining property owners and their
input into the final placement of the table.
b) decline
land owner approval for a memorial plaque on a park bench at Cheltenham Beach
Reserve, Devonport.
CARRIED
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Resolution
number DT/2018/172
MOVED by
Chairperson G Wood, seconded by Member M Sheehy:
That the
Devonport-Takapuna Local Board:
c)
grant land owner approval for a special liquor licence to Event Horizon
Limited for the Takapuna Beach Polo event, to be held on Gould Reserve on 7
December 2018, which include:
i. recommend
Alternative site layout v1, as outlined in Attachment F to this report.
ii. recommend the
following hours for the sale and consumption alcohol on the reserve during
the event as follows:
A. event
day: 1.30pm to 9pm on Friday 7 December 2018
B. reserve
day: 1.30pm to 9pm Saturday 8 December 2018.
CARRIED
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Note: Under Standing Order 1.9.7 Member J
O’Connor requested that her dissenting vote for resolution c) be
recorded.
Note: Public
access will be considered when the board considers land owner approval for
the event.
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Resolution
number DT/2018/173
MOVED by
Chairperson G Wood, seconded by Member M Cohen:
That the
Devonport-Takapuna Local Board:
d) provide
feedback on the Ministry of Business, Innovation and Employment’s Healthy
Homes Standards discussion document as outlined in Attachment H to this
report.
CARRIED
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Resolution
number DT/2018/174
MOVED by
Chairperson G Wood, seconded by Member J O'Connor:
That the
Devonport-Takapuna Local Board:
e) provide
the following feedback on the proposed intersection improvements for Taharoto
Road, Takapuna:
i.
recognise the need to address
pedestrian safety issues on Taharoto Road;
ii.
note there are limited options
available to improve pedestrian safety due to the width of the road, and
number of lanes on Taharoto Road;
iii.
does not consider the proposed
improvements at Karaka Street and Taharoto Road as the highest priority
location, and supports other locations being assessed and considered to
address pedestrian safety
iv.
consider a signalised pedestrian
crossing be better located between Rangitira Avenue and Ngaio Street, which
would improve the general safety for pedestrians seeking to cross the road in
this area.
CARRIED
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Member M Cohen left the meeting at 7.27 pm.
Member M Cohen returned to the meeting at 7.28
pm.
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19
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Draft Facility Partnership Policy
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Eric Perry, Relationship Manager and
Tristan Coulson, Senior Local Board Advisor were in attendance to address the
board in support of this item.
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Resolution
number DT/2018/175
MOVED by Chairperson G Wood, seconded by Deputy
Chairperson G Gillon:
That the Devonport-Takapuna
Local Board:
a)
support the overarching intent, purpose
and objectives of the Draft Facility Partnership Policy.
b)
provide the following feedback on the
Draft Facility Partnership Policy:
i.
support the proposed tracks, types and
scales model is it will support local boards and staff with a mechanism to
determine the right outcome for facility partnerships
ii.
support the investment principles and
priorities, as they provide clear direction on the desired outcomes
iii.
support the proposal to allow
partnerships to generate revenue through appropriate commercial activities to
offset the operating costs of the facility, and under the condition that any
surplus generated by commercial activities is reinvested into the facility,
or for a community purposed approved by Auckland Council.
c)
note that local boards provide both
financial and non-financial facility partnerships on a local and sub-regional
basis to community groups and organisations who provide a range of community,
arts and cultural and sport and recreation activities.
d)
note that facility partnerships
undertaken by local boards:
i.
are identified through a need raised by
the community, and / or strategic documents such as local board plans
ii.
address local and sub-regional gaps in
service / network provision
iii.
address local and sub-regional gaps in
service / network provision through non-council owned asset solutions
iv.
provide community access to assets not
owned by council
v.
build and foster effective working
relationships with their communities.
e)
note that the current local driven
initiatives capital budget allocation significantly limits local
boards’ ability to provide more facility partnerships in their area.
f)
note concern that no budget has been
identified to support the Draft Facility Partnership Policy, and this will
raise expectations from community groups and organisations, which will
subsequently put further strain on committed local board capital budgets.
g)
request the Environment and Community
Committee, to direct staff as part of the 2019/2020 Annual Budget process
identify a suitable budget to implement the Draft Facility Partnership Policy.
h)
request clarification on the governance
role of local boards in relation to the statement the new approach introduces
a more transparent and contestable selection process, as detailed in
paragraph 21 of the report.
CARRIED
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20
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Auckland Tourism Events and Economic
Development 1 January - 30 June 2018 update
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Resolution
number DT/2018/176
MOVED by Member J McKenzie, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a) receive Auckland Tourism Events and Economic Development
Limited’s six-monthly report to Devonport-Takapuna Local Board for 1
January to 30 June 2018, as set out in attachment A of the agenda report.
CARRIED
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Member M Cohen left the meeting at 8.25 pm.
Member M Cohen returned to the meeting at
8.28 pm.
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21
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Chairpersons' Report
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Chairperson G Wood tabled a written
report.
A copy of the report has been attached to
the official minutes and can be viewed on the Auckland Council website as a
minutes attachment.
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Resolution
number DT/2018/177
MOVED by Chairperson G Wood, seconded by Member J
McKenzie:
That the Devonport-Takapuna
Local Board:
a) receive
and thank Chairperson G Wood for his written report.
CARRIED
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Attachments
a 16 October 2018 - Devonport-Takapuna Local Board -
Chairperson G Wood report
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23
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Ward Councillors Update
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Councillors C Darby and R Hills were in
attendance to address the board in support of this item.
A copy has been placed on the official
minutes and is available on the Auckland Council website as a minutes
attachment.
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Resolution
number DT/2018/180
MOVED by Member J McKenzie, seconded by Member M Sheehy:
That the Devonport-Takapuna
Local Board:
a) thank
Cr Chris Darby and Cr Richard Hills for their update to the
Devonport-Takapuna Local Board on the activities of the Governing Body.
CARRIED
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Attachments
a 16 October 2018 - Devonport-Takapuna Local Board - Ward
Councillors Update
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Note: Under
Standing Order 1.9.7 Member M Cohen abstained from voting on the above
resolution.
26 Consideration
of Extraordinary Items
There was no
consideration of extraordinary items.
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27 Procedural
motion to exclude the public
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Resolution
number DT/2018/183
MOVED by Chairperson G Wood, seconded by
Member M Sheehy:
That the
Devonport-Takapuna Local Board:
a) exclude
the public from the following part(s) of the proceedings of this meeting.
The general
subject of each matter to be considered while the public is excluded, the
reason for passing this resolution in relation to each matter, and the
specific grounds under section 48(1) of the Local Government Official
Information and Meetings Act 1987 for the passing of this resolution follows.
This
resolution is made in reliance on section 48(1)(a) of the Local Government
Official Information and Meetings Act 1987 and the particular interest or
interests protected by section 6 or section 7 of that Act which would be
prejudiced by the holding of the whole or relevant part of the proceedings of
the meeting in public, as follows:
C1 Sites
and Places of Significance to Mana Whenua – Tranche 1: Plan Changes to
the Auckland Unitary Plan (Operative in Part) and Auckland Council District
Plan - Hauraki Gulf Islands Section 2018
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Reason for
passing this resolution in relation to each matter
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Particular
interest(s) protected (where applicable)
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Ground(s)
under section 48(1) for the passing of this resolution
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The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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s7(2)(ba) -
The item relates to an application for a resource consent or water
conservation order or a requirement for a designation or heritage order
under the Resource Management Act 1991 and the withholding of the
information is necessary to avoid serious offence to tikanga Maori or to
avoid the disclosure of the location of waahi tapu.
In
particular, the report contains information on nominated sites and places
of significance to mana whenua that has been provided to council on a
confidential basis until the plan change has been approved for public notification.
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s48(1)(a)
The public
conduct of the part of the meeting would be likely to result in the
disclosure of information for which good reason for withholding exists
under section 7.
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The text of these resolutions
is made available to the public who are present at the meeting and form part
of the minutes of the meeting.
CARRIED
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8.44pm The
public was excluded.
Resolutions in
relation to the confidential items are recorded in the confidential section of
these minutes and are not publicly available.
8.50pm The
public was re-admitted.
restatementS
It was resolved
while the public was excluded:
8.50 pm The
Chairperson thanked Members for their attendance and attention to business and
declared the meeting closed.
CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF
THE Devonport-Takapuna Local Board
HELD ON
DATE:.........................................................................
CHAIRPERSON:........................................................
