I hereby give notice that an ordinary meeting of the Great Barrier Local Board will be held on:

 

Date:

Time:

Meeting Room:

Venue:

 

Tuesday, 16 October 2018

1.00pm

Claris Conference Centre
19 Whangaparapara Road
Claris
Great Barrier Island

 

Great Barrier Local Board

 

OPEN AGENDA

 

 

 

MEMBERSHIP

 

Chairperson

Izzy Fordham

 

Deputy Chairperson

Luke Coles

 

Members

Jeff Cleave

 

 

Susan Daly

 

 

Shirley Johnson

 

 

(Quorum 3 members)

 

 

 

Guia Nonoy

Democracy Advisor

 

8 October 2018

 

Contact Telephone: (09) 301 0101

Email: guia.nonoy@aucklandcouncil.govt.nz

Website: www.aucklandcouncil.govt.nz

 

 


 

 


Great Barrier Local Board

16 October 2018

 

 

ITEM   TABLE OF CONTENTS                                                                                        PAGE

1          Welcome                                                                                                                         5

2          Apologies                                                                                                                        5

3          Declaration of Interest                                                                                                   5

4          Confirmation of Minutes                                                                                               5

5          Leave of Absence                                                                                                          5

6          Acknowledgements                                                                                                       5

7          Petitions                                                                                                                          5

8          Deputations                                                                                                                    5

9          Public Forum                                                                                                                  6

10        Extraordinary Business                                                                                                6

11        Environmental agency and community group reports                                             7

12        Great Barrier Local Board Capital and Local Grants Round One 2018/2019 grant applications                                                                                                                  19

13        Accountability reports for Matariki Festival 2018 and Aotea Education Ltd Winter Workshop series                                                                                                          47

14        Aotea Great Barrier Island Connectivity Study                                                       61

15        Review of the Code of Conduct                                                                                 97

16        Draft Facility Partnership Policy                                                                              119

17        Submission to Environmental Protection Agency opposing the dumping consent application by Coastal Resources Limited                                                             137

18        Endorsement of formal feedback to Residential Tenancies Act and Healthy Homes Guarantee Act                                                                                                            149

19        Auckland Transport October 2018 update to the Great Barrier Local Board    155

20        Panuku Development Auckland Local Board six-monthly update 1 March - 31 August 2018                                                                                                                             163

21        Governance Forward Work Calendar                                                                     169

22        Great Barrier Local Board Workshop Proceedings                                              177

23        Consideration of Extraordinary Items

 

 


1          Welcome

 

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

 

 

2          Apologies

 

At the close of the agenda no apologies had been received.

 

 

3          Declaration of Interest

 

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

 

 

4          Confirmation of Minutes

 

That the Great Barrier Local Board:

a)         confirm the ordinary minutes of its meeting, held on Tuesday, 18 September 2018 as true and correct.

 

 

5          Leave of Absence

 

At the close of the agenda no requests for leave of absence had been received.

 

 

6          Acknowledgements

 

At the close of the agenda no requests for acknowledgements had been received.

 

 

7          Petitions

 

At the close of the agenda no requests to present petitions had been received.

 

 

8          Deputations

 

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

 

At the close of the agenda no requests for deputations had been received.

 


 

 

9          Public Forum

 

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

 

At the close of the agenda no requests for public forum had been received.

 

 

10        Extraordinary Business

 

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

 

(a)        The local authority by resolution so decides; and

 

(b)        The presiding member explains at the meeting, at a time when it is open to the public,-

 

(i)         The reason why the item is not on the agenda; and

 

(ii)        The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

 

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

 

“Where an item is not on the agenda for a meeting,-

 

(a)        That item may be discussed at that meeting if-

 

(i)         That item is a minor matter relating to the general business of the local authority; and

 

(ii)        the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

 

(b)        no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

 

 


Great Barrier Local Board

16 October 2018

 

 

Environmental agency and community group reports

 

File No.: CP2018/19228

 

  

Te take mō te pūrongo / Purpose of the report

1.       To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea Great Barrier Local Board, to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua / Executive summary

2.       The Environment Committee of the Aotea Great Barrier Local Board has been discontinued from the start of this electoral term 2016/2019. To continue with the tradition of open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the agenda.

3.       Inclusion of items on the agenda is at the discretion of the Aotea Great Barrier Local Board Chairperson in discussion with the Aotea Great Barrier Local Board Relationship Manager to ensure the material is appropriate and will not create any issues. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

 

Te tūtohunga / Recommendation

That the Great Barrier Local Board:

a)      note the following reports:

i)          The North Barrier Residents and Ratepayers Association (Inc.)

ii)         Biosecurity local board general update August – September 2018

iii)        Biodiversity/biosecurity report August – September 2018

iv)        Notification of completion of aerial baiting operation on Rakitu (Arid) Island

 

Ngā tāpirihanga / Attachments

No.

Title

Page

a

The North Barrier Residents and Ratepayers Association (Inc.)

9

b

Biosecurity local board general update August - September 2018

11

c

Biodiversity/biosecurity report August - September 2018

13

d

Notification of completion of aerial baiting operation on Rakitu (Arid) Island

17

      

Ngā kaihaina / Signatories

Author

Guia Nonoy - Democracy Advisor

Authoriser

Helgard Wagener – Relationship Manager Great Barrier and Waiheke

 


Great Barrier Local Board

16 October 2018

 

 

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Great Barrier Local Board

16 October 2018

 

 

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Great Barrier Local Board

16 October 2018

 

 

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Great Barrier Local Board

16 October 2018

 

 

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Great Barrier Local Board

16 October 2018

 

 

Great Barrier Local Board Capital and Local Grants Round One 2018/2019 grant applications

 

File No.: CP2018/16816

 

  

Te take mō te pūrongo / Purpose of the report

1.       To fund, part-fund or decline applications received for Great Barrier Local Board Capital and Local Grants, Round One 2018/2019 and one deferred application from Great Barrier Local Grants, Round Two 2017/2018.

Whakarāpopototanga matua / Executive summary

2.       This report presents applications received in Great Barrier Local Board Capital and Local Grants, Round One 2018/2019 (refer to Attachment A and B).

3.       The Great Barrier Local Board adopted the Great Barrier Local Grants Programme 2018/2019 on 19 April 2018 (refer to Attachment C). The document sets application guidelines for contestable capital and community grants submitted to the local board.

4.       The local board has set a total community grants budget of $115,000.00 and a total capital grants budget of $252,000.00 for the 2018/2019 financial year.

5.       A total of 19 applications were received for capital and local grants round one 2018/2019. Five applications were received for capital grants, with a total requested of $97,725. A total of 15 applications were received for local grants, including one deferred application from the previous round, with a total requested of $179,657.

 

Ngā tūtohunga / Recommendations

That the Great Barrier Local Board:

a)      fund, part-fund or decline applications received for Great Barrier Capital and Local Grants, Round One 2018/2019 and one deferred application from Great Barrier Local Grants, Round Two 2017/2018, listed in tables one and two below.

Table one: Great Barrier Capital Grants, Round One 2018/2019 grant applications

Application ID

Applicant

Main focus

Requesting funding for

Amount requested

Eligibility

LG1904-110

Great Barrier Island Golf Club Incorporated

Capital

Towards the defibrillator to for the golf club and community

$3,350.00

Eligible

LG1904-112

Great Barrier Island Golf Club Incorporated

Capital

Towards the cost of clearance and a concrete pad for the toilet block

$26,830.00

Eligible

LG1904-118

Ngatiwai o Aotea Kawa Marae trading as Kawa Part Three Maori Reservation Trust

Capital

Towards the cost of the purchase and installation for an automatic fire sprinkler system

$50,000.00

Eligible

LG1904-119

Great Barrier Island Sports and Social Club Incorporated

Capital

Towards the cost of improvements for the conference room at the Great Barrier Island Sports Club

$9,545.00

Eligible

Application ID

Applicant

Main focus

Requesting funding for

Amount requested

Eligibility

LG1904-126

Tuesday Enterprises Limited trading as Sunergise

Capital

Towards the cost of an electric vehicle charger and installation

$8,000.00

Eligible

 

 

 

Total requested:

$97,725

 

Table two: Great Barrier Local Grants, Round One 2018/2019 grant application and the Great Barrier Local Grants, Round Two 2017/2018 deferred grant application.

Application ID

Applicant

Main focus

Requesting funding for

Amount requested

Eligibility

LG1904-101

Lucie Blazevska

Arts and culture

Towards expenses to hold a course for 10 young people to design and create a skateboard, including time, travel, accommodation and car rental

$2,021.00

Eligible

LG1904-111

Sinclair James Lonsdale under the umbrella of Great Barrier Island Community Heritage and Arts Village Trust.

Arts and culture

To produce a short film about over-fishing on Great Barrier Island, including the planning, shooting, editing and distribution of the film

$42,000.00

Eligible

LG1904-106

Orama Christian Trust

Community

Towards the rates cost for the Orama Christian Trust

$7,000.00

Eligible

LG1904-115

Great Barrier Island Sports and Social Club Incorporated

Community

Towards the rates cost for the Great Barrier Island Sports and Social Club

$2,255.00

Eligible

LG1904-124

Barrier Zero PRPL Milk Company

Community

Towards the cost of materials for setting up the proposed dairy plant, freight and livestock

$24,800.00

Eligible

LG1904-108

Great Barrier Island Community Health Trust

Events

Towards the cost of hiring vehicles for the 'Spectacular by Nature Garden Tour'

$2,398.00

Eligible

LG1904-113

Great Barrier Island Sports and Social Club Incorporated

Events

Towards the 2018 Santa Parade and Guy Fawkes display

$2,300.00

Eligible

LG1904-114

Sea Education Aotea Charitable Trust

Events

Towards costs to produce the Sea Festival 2019, including advertising, equipment hireage, resources and prizes

$1,000.00

Eligible

Application ID

Applicant

Main focus

Requesting funding for

Amount requested

Eligibility

LG1904-102

AoteaOra Community Trust

Environment

Towards operating costs of the Upcycle Centre

$6,060.00

Eligible

LG1904-104

Windy Hill Rosalie Bay Catchment Trust

Environment

Towards field team gear, safety equipment, rat bait and traps, track clearing costs, tracking tunnels and ink pads

$16,563.00

Eligible

LG1904-107

Wairahi Bay Station Limited

Environment

Towards contractor costs to remove Pampas weeds

$2,000.00

Eligible

LG1904-116

Great Barrier Environmental Trust

Environment

Towards costs of preparation and publishing a report, including design, printing, website design, postgraduate research, expert fees and workshop expenses

$10,482.00

Eligible

LG1904-122

Kotuku Peninsula Charitable Trust

Environment

Towards an upgrade and improvements of sections two and three of the All Terrain Vehicle (ATV) track

$50,000.00

Eligible

LG1904-123

Bill Carlin

Environment

Towards excavation costs and fencing

$3,999.00

Eligible

LG1804-201

Murray Staples

under the umbrella of Windy Hill Rosalie Bay Catchment Trust

Environment

Towards the purchase of toxin, paraffin wax, monitoring cards and freight

$6,779.00

Eligible

 

 

 

Total requested:

$179,657.00

 

 

Horopaki / Context

6.       The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7.       The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8.       The local board grants programme sets out:

·    local board priorities;

·    lower priorities for funding;

·    exclusions;

·    grant types, the number of grant rounds and when these will open and close; and

·    any additional accountability requirements.

 

9.       The Great Barrier Local Board adopted their grants programme for 2018/2019 on 19 April 2018 and will operate two capital and local grant rounds for this financial year.

10.     The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

11.     The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The Community Grants Policy and the local board grant programme criteria have been utilised to assess all applications. The eligibility of each application is identified in the report recommendations.

12.     One application (LG1804-201) was deferred from Great Barrier Local Grants Round Two 2017/2018, due to the local board requesting more information on methodology of the project. This application is now presented to the local board for review and decision-making.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13.     Local boards are responsible for the decision-making and allocation of local board community grants.  The Great Barrier Local Board is required to fund, part-fund or decline these grant applications using the priorities identified in the local board grant programme.

14.     The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

15.     A summary of each application received in round one 2018/2019 and the deferred application from local grants round two 2017/2018 (see Attachment A and B) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

16.     The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. The council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

17.     Four applicants applying to Great Barrier capital and local grants round one indicated that their project targets Māori or Māori outcomes.