Agenda of Great Barrier Local Board

Great Barrier Local Board

16 October 2018

ITEM TABLE OF CONTENTS PAGE

1 Welcome 5

2 Apologies 5

3 Declaration of Interest 5

4 Confirmation of Minutes 5

5 Leave of Absence 5

6 Acknowledgements 5

7 Petitions 5

8 Deputations 5

9 Public Forum 6

10 Extraordinary Business 6

11 Environmental agency and community group reports 7

12 Great Barrier Local Board Capital and Local Grants Round One 2018/2019 grant applications 19

13 Accountability reports for Matariki Festival 2018 and Aotea Education Ltd Winter Workshop series 47

14 Aotea Great Barrier Island Connectivity Study 61

15 Review of the Code of Conduct 97

16 Draft Facility Partnership Policy 119

17 Submission to Environmental Protection Agency opposing the dumping consent application by Coastal Resources Limited 137

18 Endorsement of formal feedback to Residential Tenancies Act and Healthy Homes Guarantee Act 149

19 Auckland Transport October 2018 update to the Great Barrier Local Board 155

20 Panuku Development Auckland Local Board six-monthly update 1 March - 31 August 2018 163

21 Governance Forward Work Calendar 169

22 Great Barrier Local Board Workshop Proceedings 177

23 Consideration of Extraordinary Items

1 Welcome

Chairperson IM Fordham will open the meeting and welcome everyone in attendance.

2 Apologies

At the close of the agenda no apologies had been received.

3 Declaration of Interest

Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.

4 Confirmation of Minutes

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 September 2018 as true and correct.

5 Leave of Absence

At the close of the agenda no requests for leave of absence had been received.

6 Acknowledgements

At the close of the agenda no requests for acknowledgements had been received.

7 Petitions

At the close of the agenda no requests to present petitions had been received.

8 Deputations

Standing Order 7.7 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Great Barrier Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting.

At the close of the agenda no requests for deputations had been received.

9 Public Forum

A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members.

At the close of the agenda no requests for public forum had been received.

10 Extraordinary Business

Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“An item that is not on the agenda for a meeting may be dealt with at that meeting if-

(a) The local authority by resolution so decides; and

(b) The presiding member explains at the meeting, at a time when it is open to the public,-

(i) The reason why the item is not on the agenda; and

(ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.”

Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states:

“Where an item is not on the agenda for a meeting,-

(a) That item may be discussed at that meeting if-

(i) That item is a minor matter relating to the general business of the local authority; and

(ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but

(b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.”

Great Barrier Local Board

16 October 2018

Environmental agency and community group reports

File No.: CP2018/19228

Te take mō te pūrongo / Purpose of the report

1. To provide an opportunity for Aotea Great Barrier community groups and environmental agencies with interest or role in the environment or the work of the Aotea Great Barrier Local Board, to have items considered as part of the board’s business meeting.

Whakarāpopototanga matua / Executive summary

2. The Environment Committee of the Aotea Great Barrier Local Board has been discontinued from the start of this electoral term 2016/2019. To continue with the tradition of open and more direct interaction between the board, local groups and others, the local board has extended an invitation to either speak at the board’s business meeting via Public Forum or put items forward and have reports included in the agenda.

3. Inclusion of items on the agenda is at the discretion of the Aotea Great Barrier Local Board Chairperson in discussion with the Aotea Great Barrier Local Board Relationship Manager to ensure the material is appropriate and will not create any issues. Any items submitted will be included under a cover report which will have the recommendation that “item xyz be noted or received”.

Te tūtohunga / Recommendation

That the Great Barrier Local Board:

a) note the following reports:

i) The North Barrier Residents and Ratepayers Association (Inc.)

ii) Biosecurity local board general update August – September 2018

iii) Biodiversity/biosecurity report August – September 2018

iv) Notification of completion of aerial baiting operation on Rakitu (Arid) Island

Ngā tāpirihanga / Attachments

No.	Title	Page
a ⇩	The North Barrier Residents and Ratepayers Association (Inc.)	9
b ⇩	Biosecurity local board general update August - September 2018	11
c ⇩	Biodiversity/biosecurity report August - September 2018	13
d ⇩	Notification of completion of aerial baiting operation on Rakitu (Arid) Island	17

Ngā kaihaina / Signatories

Author	Guia Nonoy - Democracy Advisor
Authoriser	Helgard Wagener – Relationship Manager Great Barrier and Waiheke

Great Barrier Local Board

16 October 2018

Great Barrier Local Board Capital and Local Grants Round One 2018/2019 grant applications

File No.: CP2018/16816

Te take mō te pūrongo / Purpose of the report

1. To fund, part-fund or decline applications received for Great Barrier Local Board Capital and Local Grants, Round One 2018/2019 and one deferred application from Great Barrier Local Grants, Round Two 2017/2018.

Whakarāpopototanga matua / Executive summary

2. This report presents applications received in Great Barrier Local Board Capital and Local Grants, Round One 2018/2019 (refer to Attachment A and B).

3. The Great Barrier Local Board adopted the Great Barrier Local Grants Programme 2018/2019 on 19April 2018 (refer to Attachment C). The document sets application guidelines for contestable capital and community grants submitted to the local board.

4. The local board has set a total community grants budget of $115,000.00 and a total capital grants budget of $252,000.00 for the 2018/2019 financial year.

5. A total of 19 applications were received for capital and local grants round one 2018/2019. Five applications were received for capital grants, with a total requested of $97,725. A total of 15 applications were received for local grants, including one deferred application from the previous round, with a total requested of $179,657.

Ngā tūtohunga / Recommendations

That the Great Barrier Local Board:

a) fund, part-fund or decline applications received for Great Barrier Capital and Local Grants, Round One 2018/2019 and one deferred application from Great Barrier Local Grants, Round Two 2017/2018, listed in tables one and two below.

Table one: Great Barrier Capital Grants, Round One 2018/2019 grant applications

Application ID	Applicant	Main focus	Requesting funding for	Amount requested	Eligibility
LG1904-110	Great Barrier Island Golf Club Incorporated	Capital	Towards the defibrillator to for the golf club and community	$3,350.00	Eligible
LG1904-112	Great Barrier Island Golf Club Incorporated	Capital	Towards the cost of clearance and a concrete pad for the toilet block	$26,830.00	Eligible
LG1904-118	Ngatiwai o Aotea Kawa Marae trading as Kawa Part Three Maori Reservation Trust	Capital	Towards the cost of the purchase and installation for an automatic fire sprinkler system	$50,000.00	Eligible
LG1904-119	Great Barrier Island Sports and Social Club Incorporated	Capital	Towards the cost of improvements for the conference room at the Great Barrier Island Sports Club	$9,545.00	Eligible
Application ID	Applicant	Main focus	Requesting funding for	Amount requested	Eligibility
LG1904-126	Tuesday Enterprises Limited trading as Sunergise	Capital	Towards the cost of an electric vehicle charger and installation	$8,000.00	Eligible
			Total requested:	$97,725

Table two: Great Barrier Local Grants, Round One 2018/2019 grant application and the Great Barrier Local Grants, Round Two 2017/2018 deferred grant application.

Application ID	Applicant	Main focus	Requesting funding for	Amount requested	Eligibility
LG1904-101	Lucie Blazevska	Arts and culture	Towards expenses to hold a course for 10 young people to design and create a skateboard, including time, travel, accommodation and car rental	$2,021.00	Eligible
LG1904-111	Sinclair James Lonsdale under the umbrella of Great Barrier Island Community Heritage and Arts Village Trust.	Arts and culture	To produce a short film about over-fishing on Great Barrier Island, including the planning, shooting, editing and distribution of the film	$42,000.00	Eligible
LG1904-106	Orama Christian Trust	Community	Towards the rates cost for the Orama Christian Trust	$7,000.00	Eligible
LG1904-115	Great Barrier Island Sports and Social Club Incorporated	Community	Towards the rates cost for the Great Barrier Island Sports and Social Club	$2,255.00	Eligible
LG1904-124	Barrier Zero PRPL Milk Company	Community	Towards the cost of materials for setting up the proposed dairy plant, freight and livestock	$24,800.00	Eligible
LG1904-108	Great Barrier Island Community Health Trust	Events	Towards the cost of hiring vehicles for the 'Spectacular by Nature Garden Tour'	$2,398.00	Eligible
LG1904-113	Great Barrier Island Sports and Social Club Incorporated	Events	Towards the 2018 Santa Parade and Guy Fawkes display	$2,300.00	Eligible
LG1904-114	Sea Education Aotea Charitable Trust	Events	Towards costs to produce the Sea Festival 2019, including advertising, equipment hireage, resources and prizes	$1,000.00	Eligible
Application ID	Applicant	Main focus	Requesting funding for	Amount requested	Eligibility
LG1904-102	AoteaOra Community Trust	Environment	Towards operating costs of the Upcycle Centre	$6,060.00	Eligible
LG1904-104	Windy Hill Rosalie Bay Catchment Trust	Environment	Towards field team gear, safety equipment, rat bait and traps, track clearing costs, tracking tunnels and ink pads	$16,563.00	Eligible
LG1904-107	Wairahi Bay Station Limited	Environment	Towards contractor costs to remove Pampas weeds	$2,000.00	Eligible
LG1904-116	Great Barrier Environmental Trust	Environment	Towards costs of preparation and publishing a report, including design, printing, website design, postgraduate research, expert fees and workshop expenses	$10,482.00	Eligible
LG1904-122	Kotuku Peninsula Charitable Trust	Environment	Towards an upgrade and improvements of sections two and three of the All Terrain Vehicle (ATV) track	$50,000.00	Eligible
LG1904-123	Bill Carlin	Environment	Towards excavation costs and fencing	$3,999.00	Eligible
LG1804-201	Murray Staples under the umbrella of Windy Hill Rosalie Bay Catchment Trust	Environment	Towards the purchase of toxin, paraffin wax, monitoring cards and freight	$6,779.00	Eligible
			Total requested:	$179,657.00

Horopaki / Context

6. The local board allocates grants to groups and organisations delivering projects, activities and services that benefit Aucklanders and contribute to the vision of being a world class city.

7. The Auckland Council Community Grants Policy supports each local board to adopt a grants programme.

8. The local board grants programme sets out:

· local board priorities;

· lower priorities for funding;

· exclusions;

· grant types, the number of grant rounds and when these will open and close; and

· any additional accountability requirements.

9. The Great Barrier Local Board adopted their grants programme for 2018/2019 on 19 April 2018 and will operate two capital and local grant rounds for this financial year.

10. The community grant programmes have been extensively advertised through the council grants webpage, local board webpages, local board e-newsletters, Facebook pages, council publications, radio, and community networks.

Tātaritanga me ngā tohutohu / Analysis and advice

11. The aim of the local board grant programme is to deliver projects and activities which align with the outcomes identified in the local board plan. The Community Grants Policy and the local board grant programme criteria have been utilised to assess all applications. The eligibility of each application is identified in the report recommendations.

12. One application (LG1804-201) was deferred from Great Barrier Local Grants Round Two 2017/2018, due to the local board requesting more information on methodology of the project. This application is now presented to the local board for review and decision-making.

Ngā whakaaweawe ā-rohe me ngā tirohanga a te poari ā-rohe /
Local impacts and local board views

13. Local boards are responsible for the decision-making and allocation of local board community grants. The Great Barrier Local Board is required to fund, part-fund or decline these grant applications using the priorities identified in the local board grant programme.

14. The local board is requested to note that section 48 of the Community Grants Policy states “We will also provide feedback to unsuccessful grant applicants about why they have been declined, so they will know what they can do to increase their chances of success next time.”

15. A summary of each application received in round one 2018/2019 and the deferred application from local grants round two 2017/2018 (see Attachment A and B) is provided.

Tauākī whakaaweawe Māori / Māori impact statement

16. The local board grants programme aims to respond to Auckland Council’s commitment to improving Māori wellbeing by providing grants to individuals and groups who deliver positive outcomes for Māori. The council’s Māori Responsiveness Unit has provided input and support towards the development of the community grant processes.

17. Four applicants applying to Great Barrier capital and local grants round one indicated that their project targets Māori or Māori outcomes.

Chairperson	Izzy Fordham
Deputy Chairperson	Luke Coles
Members	Jeff Cleave
	Susan Daly
	Shirley Johnson