Minutes of Great Barrier Local Board

Great Barrier Local Board

16 October 2018

Note: Member J Cleave was in attendance by electronic link as approved by Chairperson IM Fordham.

1 Welcome

Chairperson IM Fordham opened the meeting and welcomed everyone present. Member J Cleave led the meeting with a karakia

2 Apologies

Resolution number GBI/2018/112

MOVED by Chairperson I Fordham, seconded by Member S Johnson:

That the Great Barrier Local Board:

a) accept the apology from Deputy Chairperson L Coles for absence.

CARRIED

3 Declaration of Interest

Chairperson IM Fordham declared an interest in respect of the Great Barrier Island Sports and Social Club Incorporated’s capital and local (rates cost, 2018 Santa Parade and Guy Fawkes display) applications at item 12 – Great Barrier Local Board Capital and Local Grants Round One 2018/2019 grant applications report.

Board Member S Johnson declared an interest in respect to the Aotea Education Ltd accountability report at item 13b).

4 Confirmation of Minutes

Resolution number GBI/2018/113

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Great Barrier Local Board:

a) confirm the ordinary minutes of its meeting, held on Tuesday, 18 September 2018 as true and correct.

CARRIED

5 Leave of Absence

There were no leaves of absence.

6 Acknowledgements

There were no acknowledgements.

7 Petitions

There were no petitions.

8 Deputations

There were no deputations.

9	Public Forum
	Documents were tabled in respect to this item. A copy of the tabled documents has been attached to the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number GBI/2018/114 MOVED by Chairperson I Fordham, seconded by Member S Daly: That the Great Barrier Local Board: a) note the Public Forum presentations. b) thank the following for their Public Forum presentations: i) Caroline Leys - Kotuku Peninsula Charitable Trust ii) Anne Marie McGlashan - Orama Christian Trust iii) Mark Durling & Malcolm Harre - Great Barrier Island Golf Club Incorporated iv) Gordon Bishop - Great Barrier Island Sports and Social Club Incorporated v) Judy Gilbert - Windy Hill Rosalie Bay Catchment Trust vi) John Ogden - Great Barrier Island Environmental Trust vii) Nick Worthington - Sunergise viii) Elise Bishop ix) Angela Wright - AoteaOra Community Trust x) Mike Toseland xi) Graham Humphries xii) Murray Staples - Rat A Tack xiii) Michelle McGregor - Kawa Marae Trust xiv) Vivian Keenan CARRIED
	Attachments a 16 October 2018, Great Barrier Local Board: Item 9 - Public Forum, Caroline Leys tabled document b 16 October 2018, Great Barrier Local Board: Item 9 - Public Forum, Elise Bishop tabled document c 16 October 2018, Great Barrier Local Board: Item 9 - Public Forum, Mike Toseland tabled document d 16 October 2018, Great Barrier Local Board: Item 9 - Public Forum, Vivian Keenan tabled document

10 Extraordinary Business

There was no extraordinary business.

Environmental agency and community group reports

Resolution number GBI/2018/115

MOVED by Member S Johnson, seconded by Member J Cleave:

That the Great Barrier Local Board:

a) note the following reports:

i) The North Barrier Residents and Ratepayers Association (Inc.)

ii) Biosecurity local board general update August – September 2018

iii) Biodiversity/biosecurity report August – September 2018

iv) Notification of completion of aerial baiting operation on Rakitu (Arid) Island.

CARRIED

Great Barrier Local Board Capital and Local Grants Round One 2018/2019 grant applications

A document was tabled in respect to this item. A copy of the tabled document has been attached to the official minutes and are available on the Auckland Council website as minutes attachments.

Chairperson IM Fordham declared an interest in this item and took no part in the discussion or voting on the funding applications of Great Barrier Island Sports and Social Club Incorporated:

Resolution number GBI/2018/116

MOVED by Member S Daly, seconded by Member S Johnson:

That the Great Barrier Local Board:

a) fund, part-fund or decline applications received for Great Barrier Capital and Local Grants, Round One 2018/2019 and one deferred application from Great Barrier Local Grants, Round Two 2017/2018, listed in tables one and two below.

Table one: Great Barrier Capital Grants, Round One 2018/2019 grant applications

Application ID	Applicant	Requesting funding for	Amount requested	Board’s decision
LG1904-110	Great Barrier Island Golf Club Incorporated	Towards the defibrillator to for the golf club and community	$3,350.00	$3,350.00
LG1904-112	Great Barrier Island Golf Club Incorporated	Towards the cost of clearance and a concrete pad for the toilet block	$26,830.00	$20,310.00

Application ID	Applicant	Requesting funding for	Amount requested	Board’s decision
LG1904-118	Ngatiwai o Aotea Kawa Marae trading as Kawa Part Three Maori Reservation Trust	Towards the cost of the purchase and installation for an automatic fire sprinkler system	$50,000.00	$45,000.00
LG1904-119	Great Barrier Island Sports and Social Club Incorporated	Towards the cost of improvements for the conference room at the Great Barrier Island Sports Club	$9,545.00	$9,400.00
LG1904-126	Tuesday Enterprises Limited trading as Sunergise	Towards the cost of an electric vehicle charger and installation	$8,000.00	$6,250.00
		Total requested:	$97,725	$84,310.00

Table two: Great Barrier Local Grants, Round One 2018/2019 grant application and the Great Barrier Local Grants, Round Two 2017/2018 deferred grant application.

Main focus	Application ID	Applicant	Requesting funding for	Amount requested	Board’s decision
Community	LG1904-106	Orama Christian Trust	Towards the rates cost for the Orama Christian Trust	$7,000.00	$2,745.00
Community	LG1904-115	Great Barrier Island Sports and Social Club Incorporated	Towards the rates cost for the Great Barrier Island Sports and Social Club	$2,255.00	$2,255.00
Events	LG1904-108	Great Barrier Island Community Health Trust	Towards the cost of hiring vehicles for the 'Spectacular by Nature Garden Tour'	$2,398.00	$2,398.00
Events	LG1904-113	Great Barrier Island Sports and Social Club Incorporated	Towards the 2018 Santa Parade and Guy Fawkes display	$2,300.00	$2,300.00
Events	LG1904-114	Sea Education Aotea Charitable Trust	Towards costs to produce the Sea Festival 2019, including advertising, equipment hireage, resources and prizes	$1,000.00	$1,000.00
Environment	LG1904-104	Windy Hill Rosalie Bay Catchment Trust	Towards field team gear, safety equipment, rat bait and traps, track clearing costs, tracking tunnels and ink pads	$16,563.00	$11,079.50 towards field team gear, safety equipment, traps, track clearing costs, tracking tunnels and ink pads.
Main focus	Application ID	Applicant	Requesting funding for	Amount requested	Board’s decision
Environment	LG1904-107	Wairahi Bay Station Limited	Towards contractor costs to remove Pampas weeds	$2,000.00	$2,000.00
Environment	LG1904-116	Great Barrier Environmental Trust	Towards costs of preparation and publishing a report, including design, printing, website design, postgraduate research, expert fees and workshop expenses	$10,482.00	$5,482.00
Environment	LG1904-123	Bill Carlin	Towards excavation costs and fencing	$3,999.00	$3,800.00
			Total requested:	$179,657.00	$33,059.50

Withdrawn:

Main focus	Application ID	Applicant	Requesting funding for	Amount requested	Board’s decision
Arts and culture	LG1904-101	Lucie Blazevska	Towards expenses to hold a course for 10 young people to design and create a skateboard, including time, travel, accommodation and car rental	$2,021.00	Application withdraw; please refer to attached document in this item.

Defer

Main focus	Application ID	Applicant	Requesting funding for	Amount requested	Board’s decision
Arts and culture	LG1904-111	Sinclair James Lonsdale under the umbrella of Great Barrier Island Community Heritage and Arts Village Trust.	To produce a short film about over-fishing on Great Barrier Island, including the planning, shooting, editing and distribution of the film	$42,000.00	Defer; applicant advised to contact Arts Advisor to further develop proposed project
Environment	LG1904-102	AoteaOra Community Trust	Towards operating costs of the Upcycle Centre	$6,060.00	Defer until further notification. As further information has been requested

Decline

Main focus	Application ID	Applicant	Requesting funding for	Amount requested	Board’s decision
Community	LG1904-124	Barrier Zero PRPL Milk Company	Towards the cost of materials for setting up the proposed dairy plant, freight and livestock	$24,800.00	Decline. Insufficiently developed application requiring more information.
Environment	LG1904-122	Kotuku Peninsula Charitable Trust	Towards an upgrade and improvements of sections two and three of the All Terrain Vehicle (ATV) track	$50,000.00	Decline. Further workshop with all parties is required.
Environment	LG1804-201	Murray Staples under the umbrella of Windy Hill Rosalie Bay Catchment Trust	Towards the purchase of toxin, paraffin wax, monitoring cards and freight	$6,779.00	Decline. Lacks evidence of methodology and good business practice.

CARRIED

Attachment

a 16 October 2018, Great Barrier Local Board: Item 12 -Great Barrier Local Board Capital and Local Grants Round One 2018/2019 grant applications, Samantha Arumugam tabled document

Accountability reports for Matariki Festival 2018 and Aotea Education Ltd Winter Workshop series

Board member S Johnson declared an interest and took no part in the discussion on item b).

Resolution number GBI/2018/117

MOVED by Chairperson I Fordham, seconded by Member J Cleave:

That the Great Barrier Local Board:

a) receive the Matariki Festival accountability report 2018 from Destination Great Barrier Island (Attachment A of the agenda report).

b) receive the Winter Workshop accountability report 2018 from Aotea Education Ltd (Attachment B of the agenda report).

CARRIED

Aotea Great Barrier Island Connectivity Study

Resolution number GBI/2018/118

MOVED by Chairperson I Fordham, seconded by Member S Johnson:

That the Aotea Great Barrier Local Board:

a) receive the Aotea Great Barrier Island Connectivity Study (Attachment A of the agenda report).

b) agree to progress the project to the next phase – an expression of interest to the Provincial Growth Fund for $50,000 for a feasibility study into solutions to Aotea Great Barrier Island’s connectivity issues.

CARRIED

15	Review of the Code of Conduct
	A document was tabled in respect to this item. A copy of the tabled document has been attached to the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number GBI/2018/119 MOVED by Chairperson I Fordham, seconded by Member S Johnson: That the Great Barrier Local Board: a) delegate the Chairperson in discussion with other board members to provide its formal written feedback on the draft Code of Conduct in attachment of the agenda report, as attached. CARRIED
	Attachment a 16 October 2018, Great Barrier Local Board: Item 15 - Review of the Code of Conduct - Aotea Great Barrier Local Board's feedback tabled document

Draft Facility Partnership Policy

Resolution number GBI/2018/120

MOVED by Member S Daly, seconded by Member J Cleave:

That the Great Barrier Local Board:

a) support the adoption of the Draft Facility Partnerships Policy.

b) delegate the Chairperson in discussion with other board members to provide its formal written feedback on the proposed approach for the Environment and Community Committee’s consideration.

CARRIED

Submission to Environmental Protection Agency opposing the dumping consent application by Coastal Resources Limited

Resolution number GBI/2018/121

MOVED by Member J Cleave, seconded by Member S Daly:

That the Aotea Great Barrier Local Board:

a) approve the submission (Attachment A of the agenda report) made on 10 September 2018 by the Aotea Great Barrier Local Board to the Environmental Protection Authority to a marine dumping consent application made by Coastal Resources Ltd under the the Exclusive Economic Zone and Continental Shelf (Environmental Effects) Act 2012.

b) authorise the chairperson to take the required measures to pursue the local board’s objection to the marine dumping consent made by Coastal Resources Ltd, subject to obtaining the views of the local board members.

CARRIED

18	Endorsement of formal feedback to Residential Tenancies Act and Healthy Homes Guarantee Act
	A document was tabled in respect to this item. A copy of the tabled document has been attached to the official minutes and are available on the Auckland Council website as minutes attachments.
	Resolution number GBI/2018/122 MOVED by Chairperson I Fordham, seconded by Member S Johnson: That the Great Barrier Local Board a) endorse the local board formal feedback to the Environment and Community Committee on 16 October 2018, as follows: i) Residential Tenancies Act (Attachment A of the agenda report) ii) Healthy Homes Guarantee Act (Attachment B as tabled at the business meeting) CARRIED
	Attachment a 16 October 2018, Great Barrier Local Board: Item 18a) ii - Endorsement of formal feedback to Healthy Homes Guarantee Act

Auckland Transport October 2018 update to the Great Barrier Local Board

Resolution number GBI/2018/123

MOVED by Member J Cleave, seconded by Member S Johnson:

That the Great Barrier Local Board:

a) receive the Auckland Transport October 2018 update report.

CARRIED

Panuku Development Auckland Local Board six-monthly update 1 March - 31 August 2018

Resolution number GBI/2018/124

MOVED by Member S Johnson, seconded by Member J Cleave:

That the Aotea Great Barrier Local Board:

a) receive the Panuku Development Auckland Local Board update for 1 March to 31 August 2018.

CARRIED

Governance Forward Work Calendar

Resolution number GBI/2018/125

MOVED by Chairperson I Fordham, seconded by Member J Cleave:

That the Great Barrier Local Board:

a) note the governance forward work calendar as at October 2018.

CARRIED

Great Barrier Local Board Workshop Proceedings

Resolution number GBI/2018/126

MOVED by Chairperson I Fordham, seconded by Member S Daly:

That the Aotea Great Barrier Local Board:

a) note the record of proceedings for the workshop held on the 4^th and 11^th of September 2018.

CARRIED

23 Consideration of Extraordinary Items

There was no consideration of extraordinary items.

2.48 pm The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Great Barrier Local Board HELD ON

DATE:.........................................................................

CHAIRPERSON:........................................................

Chairperson	Izzy Fordham
Members	Jeff Cleave	By electronic attendance
	Susan Daly
	Shirley Johnson

	Kathy Cumming	Barrier Bulletin
	Jacqui Fyers	Advisor, Great Barrier Local Board