Tira Kāwana / Governing Body

 

OPEN MINUTES

 

 

 

Minutes of an extraordinary meeting of the Governing Body held in the Reception Lounge, Auckland Town Hall, 301-305 Queen Street, Auckland on Thursday, 18 October 2018 at 9.36am.

 

present

 

Mayor

Hon Phil Goff, CNZM, JP

 

Deputy Mayor

Cr Bill Cashmore

 

Councillors

Cr Josephine Bartley

From 9.42pm, Item 3

 

Cr Ross Clow

 

 

Cr Fa’anana Efeso Collins

 

 

Cr Linda Cooper, JP

 

 

Cr Chris Darby

 

 

Cr Alf Filipaina

 

 

Cr Hon Christine Fletcher, QSO

 

 

Cr Richard Hills

 

 

Cr Mike Lee

 

 

Cr Daniel Newman, JP

 

 

Cr Desley Simpson, JP

 

 

Cr Sharon Stewart, QSM

 

 

Cr Sir John Walker, KNZM, CBE

From 9.39am, Item 3

 

Cr Wayne Walker

 

 

Cr John Watson

 

 

 

ABSENT

 

 

Cr Cathy Casey

For leave of absence

 

Cr Penny Hulse

 

 

Cr Greg Sayers

 

 

Cr Paul Young

 

 

ALSO PRESENT

 

 

Lemauga Lydia Sosene

Chair, Māngere- Ōtahuhu Local Board

 

Harry Doig

Chair, Puketapapa Local Board

 

David Holm

Puketapapa Local Board member

 

Richard Northey

Chair, Joint Governance Working Party, Waitemata Local Board

 

Dawn Trenberth

Ōtara-Papatoetoe Local Board member

 

Apulu Reece Autagavaia

Ōtara-Papatoetoe Local Board member

 

 

 

 

 


Governing Body

18 October 2018

 

 

 

1          Affirmation

 

His Worship the Mayor read the affirmation.

 

 

2          Apologies

  

Resolution number GB/2018/155

MOVED by Mayor P Goff, seconded by Cr E Collins:  

That the Governing Body:

a)         accept the apologies from Cr P Hulse, Cr G Sayers and Cr P Young for absence and Cr J Bartley for lateness.

CARRIED

 

 

3          Declaration of Interest

 

Cr D Simpson declared an interest in confidential Item C1 - Shareholder approval for a Wynyard Quarter transaction.

 

Cr C Fletcher, Cr M Lee and Cr D Simpson declared interests in relation to Item 8 - Review of representation arrangements - recommendations of Joint Governance Working Party, in particular the boundaries review of the Isthmus wards.

 

 

Cr J Walker arrived at the meeting at 9.39 am.

Cr J Bartley arrived at the meeting at 9.42 am.

 

 

4          Petitions

 

There were no petitions.

 

 

5          Public Input

 

There was no public input.

 

 

6          Local Board Input

 

There was no local board input.

 

 

7          Extraordinary Business

 

There was no extraordinary business.

 


 

 

 

8

Review of representation arrangements - recommendations of Joint Governance Working Party

 

Cr R Clow arrived at the meeting at 9.44 am.

 

 

 

A set of further submissions had been circulated prior to the meeting.  A copy has been attached to the official minutes and is available on the Auckland Council website as minutes attachments.

 

Cr C Fletcher, Cr M Lee and Cr D Simpson declared interests in relation to the boundaries review of the Isthmus wards.

Cr C Fletcher took no part in discussion or voting on that issue.

 

 

 

The chairs and members of Ōtāhuhu-Papatoetoe and Puketāpapa Local Boards spoke and Puketāpapa Local Board tabled supporting documents of their address regarding the review.

A copy of tabled documents has been attached to the official minutes and is available on the Auckland Council website as minutes attachments.

 

 

 

Resolution number GB/2018/156

MOVED by Mayor P Goff, seconded by Cr E Collins:  

That the Governing Body:

a)         thank local board chairs and members of Ōtāhuhu-Papatoetoe and Puketāpapa Local Boards for their presentations and attendance.

CARRIED

 

 

 

 

Richard Northey, chair of the of the Joint Governance Working Party presented the item to the Governing Body.

 

The motion was put in parts as follows:

 

Resolution number GB/2018/157

MOVED by Cr L Cooper, seconded by Cr D Newman:  

That the Governing Body:

a)         receive the report from Richard Northey, Chairperson of the Joint Governance Working Party, contained in Attachment A of the agenda report.

b)        receive the submissions of members of the public as contained in Attachments B to G of the agenda report and as distributed following the publication of the agenda.

c)         note the feedback from local boards as contained in Attachment H of the agenda report

d)        receive the minutes of the Joint Governance Working Party meeting at which submissions were presented and considered as contained in Attachment I of the agenda report.

CARRIED

 

 

 

 

 

 

 

 

Resolution number GB/2018/158

MOVED by Cr L Cooper, seconded by Cr D Newman:  

That the Governing Body:

e)      adopt the following recommendations of the Joint Governance Working Party, with reference to the maps contained in Attachment J of the agenda report, as the Auckland Council’s final proposal arising from its review of representation arrangements for the 2019 elections:

Isthmus wards

i)       retain all of Grey Lynn and Westmere in the Waitematā and Gulf Ward, by keeping the western boundary of the ward unchanged from its present location (Meola Creek and Motions Road). (Area A on Attachment J of the agenda report)

ii)      move parts of Grafton along with the Domain and the Carlaw Park area, to the Ōrākei Ward. The areas of Grafton to be moved, broadly speaking, include

A)  that area south of the Southern Motorway, bounded by Symonds Street, Mt Eden Road, Boston Road and the motorway (Area B); and 

B)  the area to the north of the Southern Motorway, bounded in the west by Grafton Gully and in the east by Mountain Road and Park Road. (Area C)

iii)     move that part of the Eden Terrace/Grafton area which was not subsequently changed to Ōrākei Ward by the recommendations of the Joint Governance Working Party noted above, from Waitematā and Gulf Ward to Albert-Eden-Roskill Ward. (Area D)

iv)     move the communities of Parnell and Newmarket from the Waitematā and Gulf Ward to the Ōrākei Ward. (Area E)

v)      retain the part of Mt Roskill, which under the initial proposal was to be moved to the Whau Ward, within the Albert-Eden-Roskill Ward. (Area F)

vi)     move a small area around Royal Oak from the Maungakiekie-Tāmaki Ward to the Albert-Eden-Roskill Ward. (Area G)

vii)    move part of Ellerslie and St Johns (between College Road and the Glen Innes Railway Station) from the Ōrākei Ward to the Maungakiekie-Tāmaki Ward. (Areas H and I)

viii)   with the exception of the recommendations above, retain all other current boundaries of isthmus wards.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6 , the following councillors requested their dissenting votes be recorded:

·         Cr M Lee

·         Cr J Watson

Pursuant to Standing Order 1.8.6 Cr D Simpson requested that her abstention be recorded.

 

 

 

 

 

 

 

Resolution number GB/2018/159

MOVED by Cr L Cooper, seconded by Cr D Newman:  

That the Governing Body:

e)        adopt the following recommendations of the Joint Governance Working Party, with reference to the maps contained in Attachment J of the agenda report, as the Auckland Council’s final proposal arising from its review of representation arrangements for the 2019 elections:

Manukau Ward

ix)     retain the two-member Manukau Ward using the current boundaries, which respects the overwhelming views of submitters and which still reasonably reflects existing communities of interest.

CARRIED UNANIMOUSLY

 

 

 

Resolution number GB/2018/160

MOVED by Cr L Cooper, seconded by Cr D Newman:  

That the Governing Body:

e)        adopt the following recommendations of the Joint Governance Working Party, with reference to the maps contained in Attachment J of the agenda report, as the Auckland Council’s final proposal arising from its review of representation arrangements for the 2019 elections:

Rodney Local Board Subdivision boundaries

x)      adjust the subdivision boundaries in the Kaipara Coast area of the Rodney Local Board such that the Kaipara Coast area is changed from the Wellsford Subdivision, as per the initial proposal, to a combination of the Kumeu (south of the Hoteo River) and Wellsford (north of the Hoteo River) Subdivisions. (area J)

xi)     move the boundary between the Warkworth and Wellsford Subdivisions north to include a small area north-west of Matakana in the Warkworth Subdivision. (area K)

CARRIED UNANIMOUSLY

 

 

 

Resolution number GB/2018/161

MOVED by Cr L Cooper, seconded by Cr D Newman:  

That the Governing Body:

e)        adopt the following recommendations of the Joint Governance Working Party, with reference to the maps contained in Attachment J of the agenda report, as the Auckland Council’s final proposal arising from its review of representation arrangements for the 2019 elections:

Additional non-complying decisions not changed from the initial proposal

xii)    retain the existing Rodney Ward boundaries

xiii)   retain the existing Manurewa-Papakura Ward boundaries

xiv)   retain the existing Howick Local Board Subdivisions

CARRIED UNANIMOUSLY

 

 

 

 

Resolution number GB/2018/162

MOVED by Cr L Cooper, seconded by Cr D Newman:  

That the Governing Body:

e)        adopt the following recommendations of the Joint Governance Working Party, with reference to the maps contained in Attachment J of the agenda report, as the Auckland Council’s final proposal arising from its review of representation arrangements for the 2019 elections:

Renaming

xv)    rename the Great Barrier Local Board to Aotea Great Barrier Local Board

CARRIED UNANIMOUSLY

 

Resolution number GB/2018/163

MOVED by Cr L Cooper, seconded by Cr D Newman:  

That the Governing Body:

e)        adopt the following recommendations of the Joint Governance Working Party, with reference to the maps contained in Attachment J of the agenda report, as the Auckland Council’s final proposal arising from its review of representation arrangements for the 2019 elections:

Renaming

xvi)   rename the Albert-Eden-Roskill Ward to Albert-Eden-Puketāpapa Ward

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, Cr D Simpson requested that her dissenting vote be recorded.

 

 

 

Resolution number GB/2018/164

MOVED by Cr L Cooper, seconded by Cr D Newman:  

That the Governing Body:

f)       delegate to His Worship the Mayor the responsibility of identifying representatives of the Auckland Council to engage with the Local Government Commission on the council’s final proposal should this be required

CARRIED

 

 

 

Resolution number GB/2018/165

MOVED by Cr L Cooper, seconded by Cr D Newman:  

That the Governing Body:

g)      confirm that it wishes to be able to review the number of members of the Governing Body and will continue to seek the required legislative change.

CARRIED

 

Attachments

a     18 October 2018, Extraordinary Governing Body:  Item 8 - Review of representation arrangements - recommendations of Joint Governance Working Party, Additional submissions

b     18 October 2018, Extraordinary Governing Body:  Item 8 - Review of representation arrangements - recommendations of Joint Governance Working Party - Tabled Puketapapa Local Board feedback

 

 

 

 

For clarity, the resolution reads as follows:

a)         receive the report from Richard Northey, Chairperson of the Joint Governance Working Party, contained in Attachment A of the agenda report.

b)         receive the submissions of members of the public as contained in Attachments B to G of the agenda report and as distributed following the publication of the agenda.

c)         note the feedback from local boards as contained in Attachment H of the agenda report

d)         receive the minutes of the Joint Governance Working Party meeting at which submissions were presented and considered as contained in Attachment I of the agenda report.

e)      adopt the following recommendations of the Joint Governance Working Party, with reference to the maps contained in Attachment J of the agenda report, as the Auckland Council’s final proposal arising from its review of representation arrangements for the 2019 elections:

Isthmus wards

i)        retain all of Grey Lynn and Westmere in the Waitematā and Gulf Ward, by keeping the western boundary of the ward unchanged from its present location (Meola Creek and Motions Road). (Area A on Attachment J of the agenda report)

ii)       move parts of Grafton along with the Domain and the Carlaw Park area, to the Ōrākei Ward. The areas of Grafton to be moved, broadly speaking, include

A)  that area south of the Southern Motorway, bounded by Symonds Street, Mt Eden Road, Boston Road and the motorway (Area B); and 

B)  the area to the north of the Southern Motorway, bounded in the west by Grafton Gully and in the east by Mountain Road and Park Road. (Area C)

iii)      move that part of the Eden Terrace/Grafton area which was not subsequently changed to Ōrākei Ward by the recommendations of the Joint Governance Working Party noted above, from Waitematā and Gulf Ward to Albert-Eden-Roskill Ward. (Area D)

iv)      move the communities of Parnell and Newmarket from the Waitematā and Gulf Ward to the Ōrākei Ward. (Area E)

v)      retain the part of Mt Roskill, which under the initial proposal was to be moved to the Whau Ward, within the Albert-Eden-Roskill Ward. (Area F)

vi)      move a small area around Royal Oak from the Maungakiekie-Tāmaki Ward to the Albert-Eden-Roskill Ward. (Area G)

vii)     move part of Ellerslie and St Johns (between College Road and the Glen Innes Railway Station) from the Ōrākei Ward to the Maungakiekie-Tāmaki Ward. (Areas H and I)

viii)    with the exception of the recommendations above, retain all other current boundaries of isthmus wards.

Manukau Ward

ix)      retain the two-member Manukau Ward using the current boundaries, which respects the overwhelming views of submitters and which still reasonably reflects existing communities of interest.

 

 

 

 

Rodney Local Board Subdivision boundaries

x)      adjust the subdivision boundaries in the Kaipara Coast area of the Rodney Local Board such that the Kaipara Coast area is changed from the Wellsford Subdivision, as per the initial proposal, to a combination of the Kumeu (south of the Hoteo River) and Wellsford (north of the Hoteo River) Subdivisions. (area J)

xi)      move the boundary between the Warkworth and Wellsford Subdivisions north to include a small area north-west of Matakana in the Warkworth Subdivision. (area K)

Additional non-complying decisions not changed from the initial proposal

xii)     retain the existing Rodney Ward boundaries

xiii)    retain the existing Manurewa-Papakura Ward boundaries

xiv)    retain the existing Howick Local Board Subdivisions

Renaming

xv)    rename the Great Barrier Local Board to Aotea Great Barrier Local Board

xvi)    rename the Albert-Eden-Roskill Ward to Albert-Eden-Puketāpapa Ward

f)       delegate to His Worship the Mayor the responsibility of identifying representatives of the Auckland Council to engage with the Local Government Commission on the council’s final proposal should this be required

g)      confirm that it wishes to be able to review the number of members of the Governing Body and will continue to seek the required legislative change.

 

 

 

The meeting was adjourned at 11.05am and reconvened at 11.13am.

 

 

Crs C Darby and J Watson were not present.

 

 

9

Contributions Policy 2019 Consultation

 

Note:   amended wording of the original recommendation were made by staff and agreed to by the meeting.

 

Cr J Watson returned to the meeting at 11.15 am.

Cr C Darby returned to the meeting at 11.18 am.

Cr M Lee left the meeting at 11.28 am.

Cr M Lee returned to the meeting at 11.35 am.

Cr M Lee left the meeting at 11.48 am.

Cr M Lee returned to the meeting at 11.57 am.

Cr A Filipaina left the meeting at 11.57 am.

Cr S Stewart left the meeting at 12.09 pm.

Cr A Filipaina returned to the meeting at 12.13 pm.

Cr S Stewart returned to the meeting at 12.14 pm.

 

 

 

 

 

 

 

Resolution number GB/2018/166

MOVED by Mayor P Goff, seconded by Deputy Mayor BC Cashmore:  

That the Governing Body:

a)      agree to consult on the attached draft Contributions Policy 2019

b)      delegate the authority and responsibility for agreeing any required changes to the draft Contributions Policy 2019 and consultation material to the Chair of the Finance and Performance Committee and the Group Chief Financial Officer

c)      agree to the consultation process as set out in the agenda report with an amended date of 23 November 2018 for stakeholders to present their submissions to the Mayor and councillors.

CARRIED

 

 

10

Process for shareholder approval for a Wynyard Quarter transaction

 

Resolution number GB/2018/167

MOVED by Mayor P Goff, seconded by Cr C Fletcher:  

That the Governing Body:

a)      note that there is a confidential report on the agenda to consider granting shareholder approval for Panuku Development Auckland Limited to undertake a major transaction in relation to a strategic asset.

CARRIED

 

Note:   Pursuant to Standing Order 1.8.6, Cr M Lee requested that his dissenting vote be recorded against.

 

 

 

11        Consideration of Extraordinary Items

 

There were no extraordinary items.   

 

 

 

12        Procedural motion to exclude the public

Resolution number GB/2018/168

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

a)      exclude the public from the following part(s) of the proceedings of this meeting.

The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution follows.

This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public, as follows:

 

 

 

 

 

 

C1       CONFIDENTIAL:  Shareholder approval for a Wynyard Quarter transaction

Reason for passing this resolution in relation to each matter

Particular interest(s) protected (where applicable)

Ground(s) under section 48(1) for the passing of this resolution

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

s7(2)(h) - The withholding of the information is necessary to enable the local authority to carry out, without prejudice or disadvantage, commercial activities.

In particular, the report contains sensitive information about a commercial transaction.

s48(1)(a)

The public conduct of the part of the meeting would be likely to result in the disclosure of information for which good reason for withholding exists under section 7.

 

The text of these resolutions was made available to the public who were present at the meeting and formed part of the minutes of the meeting.

CARRIED

Note:   Pursuant to Standing Order 1.8.6, the following councillors requested that their dissenting votes be recorded:

·         Cr M Lee

·         Cr J Watson

 

 

12.23 pm         The public was excluded.

 

 

Resolutions in relation to the confidential items are recorded in the confidential section of these minutes and are not publicly available.

 

12.57pm          The public was re-admitted.

 

 

restatementS

 

It was resolved while the public was excluded:

 

 

C1

CONFIDENTIAL:  Shareholder approval for a Wynyard Quarter transaction

 

Resolution number GB/2018/169

MOVED by Mayor P Goff, seconded by Cr R Clow:  

That the Governing Body:

d)      agree that resolutions a), b) and c) be restated in the open minutes once development agreements have been concluded between Panuku Development Auckland Limited and the Orams consortium.

  

 


 

 

 

 

12.57 pm                                            The Chairperson thanked Members for their attendance and attention to business and declared the meeting closed.

 

CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE Governing Body HELD ON

 

 

 

DATE:.........................................................................

 

 

 

CHAIRPERSON:........................................................